Mapping the eLearning Journey (and then some!)

WILMa - Organic and Emergent

Rachel Faulkner, Alison Ward & Nikki Bagworth

Warwickshire County Council

Autumn 2012 *● Agreement sought from key stakeholders to close down an

ongoing project (for which a robust spec had been drawn up)

● Business Case written for a WCC LMS / eLearning project presented to key stakeholders and potential sponsor

December 2012● Presented to WCC Technical Design Authority to ensure alignment to

ICT strategies and policies

● Agreement to continue - we got the go ahead..............

● Key contributors scoped - Legal, ICT, Procurement, Information Security etc

January - March 2013 *• G-Cloud Store search took place to find a provider

• Learning Pool was identified as the prospective supplier

• Contract and the Terms and Conditions. Main involvement from Legal Team, WCC Project Leads and Learning Pool

• Basic governance drawn up with Workstreams identified. The Systems Workstream and e&m Workstream driving the agenda

• Core activities included repurposing training on the functionality and authoring tool, Administrators identified

April - September 2013 *• Branding – Look and feel and WILMa’s inception• Authoring / Repurposing training – for “go live” • Workstreams –

Systems, e & m Learning (including Q&A) Marketing & Communications

Data management, EvaluationTraining and Development

• The WILMa Community was beginning to develop• Roles and responsibilities identified

• Considerations - Capacity, time and sustainability

April - September 2013 – WCC “One Front Door” to learning

October - December 2013• WILMa Launch

CommunicationsDemo’s Providing support and adviceDrop ins

• Reporting - to evidence compliance on course attendance such as Safeguarding, Information Governance etc

January - September 2014• Average monthly logins 3,700 • Approx. 1200 course completions per month• WILMa as a vehicle for collaboration• New ‘in house’ projects with teams e.g. such as Respect Yourself

Campaign• ELearning with Partners Internal to WCC and external

Content Jams - • Making Every Contact Count - with Public Health (WCC, West

Midlands, England) other local authorities

• Prevent - with Warwickshire Police and West Mercia Police

• External partners interested in using the functionality e.g. Warwickshire Association of Local Councils (WALC) as a ‘strawberry plant’ organisation (fits with WCC objectives)

Photography Competition for the WILMa banner, communications, LP events

Ongoing work• WILMa Community – continues to grow• eLearning Development Project Plan• Totara 2.5 • WILMa Roadmap• Review of Categories • Use of Programme functionality

1st October 2014 - First Anniversary

Next Steps……………WILMa Roadmap• Encore• Adapt• Totara 2.5 – what does this mean for WILMa?• Increased engagement with WILMa customers• Data upload – ongoing phased approach• Implementing the new look “Categories and Programmes”

approach• eLearning Development Project• Business Process Review to enable an effective ‘one front

door’

Thank you to colleagues for their continuing hard work to make WILMa possible……

you know who you are.

Thank you for your time.

Any questions?