marcel vanlandeghem ext 2488 [email protected]
TRANSCRIPT
One Day Seminar Objectives
Environments Where a Database is usedIs It a Substitute For Excel?•What is a Database?•What are Tables?•What is a record made up of?•What are Fields?•What are Field Types?•What is a Key Field? •What are Queries?•Why do we use Forms? •What is a Report?
- Understand Table Structures- Create Tables – Understand What Not To Do- Create and use Queries- Using Calculation And Parameter Queries- Using Queries that Summarize- Using Compound Queries- Working with Forms - Using Command Buttons on Forms- Linking Tables - Understand Referential Integrity- Using Queries with Multiple Tables- Using Subforms with multiple tables- An easy way to create professional reports
A Database is just an organized collection of data which is storedin TABLES.
Each Table can hold RECORDS
Each record will hold pieces of information called fields.
Example..a record for you might contain fields for..Last Name, First Name ,Age, Birthdate, Street Address, City, Province
MEMBERS
Table Name PEOPLE
A “KEY FIELD” is a piece of information in each persons record
That makes that record unique
Example Your Account Number, Student Number, Driver’s Licence
Account Last Name First Name Age Province
100 Brown James 20 Ont200 Smith Al 45 BC300 Black Alice 29 Ont400 Smith Al 50 Ont500 Smith Jane 35 BC600 White Bill 45 BC
This piece of information makes every record unique. It is called the “KEY” field
By usng the Account number we can easily find people.
A Basic Example
A Simple DatabaseDatabase name = people
Table is called Friends which holds many records
Lastname
Firstname
Phone Number
Street
City
Prov
Postal code
FieldsPieces of informationThat make up a personsRecord.
Record
What Do You Have in Your Wallet?
That Represent You In a Database
Database Name = Video Store
Customer Table Videos Rented Table VCR’s RENTED Table
Custno
LastName
FirstName
Street
City
Pc
Provice
Phone
Birth Date
Custno
Video Name
Date Rented
Return Date
Custno
VCR Serial #
Date Rented
Return Date
Deposit Amount
Key Field
Each Piece of Information in a Table called a FIELDAll the fields make up 1 record
You can have different Field Types - Text Field Number Fields Date Fields
Table (holds all our records
Input Data
QueriesDisplays Information From the table
ReportsGenerate Printed Reports
Basic Process
FormsUsed to Enter data orRetrieve information
“This is where we are heading”
Instructor will guide the class to do the following
Start Access
Create a database
Create a table and setup fields
Enter Data
Perform Simple Queries
Use the Report Wizard