march 6 2018 board packet - scv water · march 6, 2018 page 3 of 3 notices any person may make a...

27234 BOUQUET CANYON ROAD • SANTA CLARITA, CALIFORNIA 91350-2173 • 661 297•1600 • FAX 661 297•1611 we bs i te add ress : www.yo u rsc vwa te r . co m

SANTA CLARITA VALLEY WATER AGENCY REGULAR BOARD MEETING AGENDA

27234 BOUQUET CANYON ROAD SANTA CLARITA, CA 91350

RIO VISTA WATER TREATMENT PLANT BOARDROOM TUESDAY, MARCH 6, 2018 AT 6:30 PM

6:00 P.M. DISCOVERY ROOM OPEN TO PUBLIC Dinner for Directors and staff in the Discovery Room

There will be no discussion of Agency business taking place prior to the Call to Order at 6:30 P.M.

OPEN SESSION BEGINS AT 6:30 PM

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS – Members of the public may comment as to items not on theAgenda at this time. Members of the public wishing to comment on items covered inthis Agenda may do so now or prior to each item as they arise. Please complete andreturn a comment request form to the Agency Board Secretary. (Comments may, atthe discretion of the Board’s presiding officer, be limited to three minutes for eachspeaker.) Members of the public wishing to comment on items covered in ClosedSession before they are considered by the Board must request to make comment atthe commencement of the meeting at 6:30 P.M.

4. APPROVAL OF THE AGENDA

5. SPECIAL PROCEDURES

5.1. OnBoard Software Training

6. CONSENT CALENDAR PAGE

6.1. * Approve Minutes of the SCV Water February 20, 2018 Regular Board of Directors Meetings 5

7. GENERAL MANAGER’S REPORT ON ACTIVITIES, PROJECTS AND PROGRAMS

8. WRITTEN REPORTS FOR INFORMATION PURPOSES ONLY PAGE

8.1. * Engineering Services Section Report 21

1

March 6, 2018 of 3

8. WRITTEN REPORTS FOR INFORMATION PURPOSES ONLY (CONT.) PAGE

8.2. * Finance, Administration and Information Technology Section Report 29

8.3. * Treatment, Distribution, Operations and Maintenance Section Report 35

8.4. * Water Resources and Outreach Section Report 41 8.5. * Committee Calendars 47

9. PRESIDENT’S REPORT

10. AB 1234 REPORTS WRITTEN AND VERBAL REPORTS PAGE

10.1. February 21, 2018 ACWA Groundwater Committee Meeting (President Cooper and Directors Martin and Plambeck)

10.2.* February 22, 2018 ACWA Communications Committee (Jacque McMillan) 55

11. DIRECTORS REPORT

12. CLOSED SESSION

12.1. Conference with Legal Counsel – Existing Litigation, Paragraph (1) ofSubdivision (d) of Section 54956.9: (One Case)

Claim of Fariba Soltanianzadeh Against Santa Clarita Valley Water Agency, Claim of Personal Injury, Date of Claim January 24, 2018, Claim No. 18-0433

12.2. Conference with Legal Counsel – Anticipated Litigation – Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9: (One case)

13. CLOSED SESSION ANNOUNCEMENTS

14. REQUEST FOR FUTURE AGENDA ITEMS

15. ADJOURNMENT

* Indicates Attachment Indicates Handout

Note: The Board reserves the right to discuss or take action or both on all of the above agenda items.

2

March 6, 2018 of 3

NOTICES

Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning (661) 297-1600, or writing to Santa Clarita Valley Water Agency at 27234 Bouquet Canyon Road, Santa Clarita, CA 91350. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so that Agency staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the Agency to provide the requested accommodation.

Pursuant to Government Code Section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection at the Santa Clarita Valley Water Agency, located at 27234 Bouquet Canyon Road, Santa Clarita, California 91350, during regular business hours. When practical, these public records will also be made available on the Agency’s Internet Website, accessible at http://www.yourscvwater.com.

Posted on February 28, 2018.

3

ajacobs

Matt

[This page intentionally left blank.]

4

Minutes of the Regular Meeting of the Board of Directors of the Santa Clarita Valley Water Agency – February 20, 2018 A regular meeting of the Board of Directors of the Santa Clarita Valley Water Agency was held at the Santa Clarita Valley Water Agency, 27234 Bouquet Canyon Road, Santa Clarita, CA 91350, at 6:30 PM on Tuesday, February 20, 2018. A copy of the Agenda is inserted in the Minute Book of the Agency preceding these minutes. DIRECTORS PRESENT: Directors Tom Campbell, Ed Colley, Kathy Colley, William Cooper,

Dean Efstathiou, Jerry Gladbach, Maria Gutzeit, R. J. Kelly, Gary Martin, Dan Mortensen and Lynne Plambeck were in attendance.

DIRECTORS ABSENT: B. J. Atkins, Robert DiPrimio and Jacque McMillan. Also present: Matthew Stone, General Manager; Joe Byrne, General Counsel; April Jacobs, Board Secretary; Steve Cole, Assistant General Manager; Valerie Pryor, Assistant General Manager; Brian Folsom, Chief Engineer; Shadi Bader, Senior Engineer; Jim Leserman, Senior Engineer; Jason Yim, Principal Engineer; Keith Abercrombie, Chief Operating Officer; Dirk Marks, Director of Water Resources; Kathie Martin, Public Information Officer; Councilmember Miranda; Bill Pecsi; and members of the public. President Cooper called the meeting to order at 6:31 PM. A quorum was present. Upon motion of Director Gladbach, seconded by Director Campbell and carried, the Agenda was approved by the following voice votes (Item 4): Director Atkins Absent Director Campbell Yes Director E. Colley Yes Director K. Colley Yes President Cooper Yes Director DiPrimio Absent Director Efstathiou Yes Director Gladbach Yes Vice President Gutzeit Yes Vice President Kelly Yes Director Martin Yes Director McMillan Absent Director Mortensen Yes Director Plambeck Yes Upon motion of Director Gladbach, seconded by Director Efstathiou and carried, the Board approved Resolution No. SCV-20 honoring and commending William Pecsi for his service and dedication as a Director of the Castaic Lake Water Agency by the following voice votes (Item 5a): Director Atkins Absent Director Campbell Yes Director E. Colley Yes Director K. Colley Yes President Cooper Yes Director DiPrimio Absent Director Efstathiou Yes Director Gladbach Yes Vice President Gutzeit Yes Vice President Kelly Yes Director Martin Yes Director McMillan Absent Director Mortensen Yes Director Plambeck Yes

RESOLUTION NO. SCV-20

RESOLUTION OF THE BOARD OF DIRECTORS OF

5

ajacobs

Item 6.1

ajacobs

DRAFT

February 20, 2018 Page 2 of 15

THE SANTA CLARITA VALLEY WATER AGENCY HONORING AND COMMENDING WILLIAM PECSI

FOR HIS SERVICE AND DEDICATION WHEREAS, William Pecsi served on the Castaic Lake Water Agency Board of Directors from December 1998 to January 2018; and WHEREAS, Mr. Pecsi served as Castaic Lake Water Agency Board Vice President from January 2003 through December 2004; and WHEREAS, Mr. Pecsi served as Castaic Lake Water Agency Board President from January 2005 through December 2008; and WHEREAS, Mr. Pecsi served as Chair of the Planning and Engineering Committee and the Transition Committee and Vice Chair of the Financial and Operations Committee, Finance and Administration Committee and Retail Operations Committee; and WHEREAS, Mr. Pecsi was a member of the Finance and Administration Committee, Governmental Relations and Outreach Committee; Planning and Engineering Committee, Retail Committee, Valencia Water Company Shareholders Committee and the Water Resources Committee; and WHEREAS, Mr. Pecsi was instrumental in laying the foundation for the Santa Clarita Valley Water Agency; and WHEREAS, Mr. Pecsi has provided valuable water industry insights and has served as a mentor to many in the industry and in the Santa Clarita Valley; and WHEREAS, the Board of Directors deem it most fitting that Mr. Pecsi’s outstanding service to the Agency and the people it serves be publicly and appropriately recognized. NOW THEREFORE BE IT RESOLVED, that the Santa Clarita Valley Water Agency Board of Directors thanks William Pecsi for his years of public service to the Board, employees of the Castaic Lake Water Agency and the residents of the Santa Clarita Valley through his many significant contributions and leadership during his time as a Castaic Lake Water Agency Board member.

-------------- The Board recognized William Pecsi for his distinguished service with the Castaic Lake Water Agency (Item 5b). President Cooper took a brief recess at 6:46 PM and reconvened the meeting at 6:56 PM.

-------------- Upon motion of Director Colley, seconded by Director Gladbach and carried, the Board approved the Consent Calendar including the change to the February 6, 2018 Board meeting reflecting a start time of 6:30 PM and Resolution Nos. SCV-21, SCV-22 and SCV-23 by the following voice votes (Item 6):

6

February 20, 2018 Page 3 of 15 Director Atkins Absent Director Campbell Yes Director E. Colley Yes Director K. Colley Yes President Cooper Yes Director DiPrimio Absent Director Efstathiou Yes Director Gladbach Yes Vice President Gutzeit Yes Vice President Kelly Yes Director Martin Yes Director McMillan Absent Director Mortensen Yes Director Plambeck Yes


A RESOLUTION OF THE BOARD OF DIRECTORS

OF THE SANTA CLARITA VALLEY WATER AGENCY ESTABLISHING ITS INVESTMENT POLICY

1.0 POLICY WHEREAS; the Legislature of the State of California has declared that the deposit and investment of public funds by local officials and local agencies is an issue of statewide concern; and WHEREAS; the legislative body of a local agency may invest surplus monies not required for the immediate necessities of the local agency in accordance with the provisions of California Government Code Sections 53601 et seq., and WHEREAS; the Treasurer of the Santa Clarita Valley Water Agency (“Agency”), acting under the direction and authority of the Finance and Operations Committee of the Agency, shall annually prepare and submit a statement of investment policy and such policy, and any changes thereto, shall be considered by the Board of Directors at a public meeting; NOW THEREFORE, it shall be the policy of the Agency to invest funds in a manner, which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the Agency and conforming to all statutes governing the investment of Agency funds. 2.0 SCOPE This investment policy applies to all financial assets of the Agency. These funds are accounted for in the annual Agency audit. The Agency pools all cash for investment purposes. This policy is applicable, but not limited to all funds listed below:

General/Operating Fund Special Revenue Funds

a) One Percent Property Tax Fund b) Facility Capacity Fee Fund c) State Water Project Fund

Capital Project Fund Debt Service Fund

7


Reserve Funds Enterprise Fund Grant Funds

3.0 PRUDENCE; RESPONSIBILITY 3.1 Prudence: Investments shall be made with judgment and care, under circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, which persons of prudence, discretion and intelligence exercise in the management of their own affairs; not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used by investment officials shall be the "prudent investor" standard (California Government Code 53600.3) and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 3.2 Responsibility: The Treasurer and other individuals assigned to manage the investment portfolio, acting with the intent and scope of this investment policy while exercising due diligence, shall be relieved of personal responsibility for the credit risk and market price risk for securities held in the investment portfolio, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments. 4.0 OBJECTIVES When investing, reinvesting, purchasing, acquiring, exchanging, selling and managing public funds, the primary objectives, in priority order, of the investment activities shall be: 4.1 Safety: Safety of principal is the foremost objective of the investment program. Investments of the Agency shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. 4.2 Liquidity: The investment portfolio will remain sufficiently liquid to enable the Agency to meet all operating requirements and budgeted expenditures. Investments will be undertaken with the expectation that unplanned expenses will be incurred; therefore, portfolio liquidity will be created to cover reasonable contingency costs. 4.3 Return on Investments: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. The goal is to maximize return while ensuring that safety and liquidity objectives are not compromised. 5.0 DELEGATION OF AUTHORITY

8

February 20, 2018 Page 5 of 15 Authority to manage the investment program is derived from California Government Code 53600, et seq. Overall accountability and authority for implementation of this policy shall remain with the Board of Directors of the Agency and overseen by the Agency’s Finance and Operations Committee. The day-to-day responsibility for management and implementation of the investment program is hereby delegated to the Treasurer, who, where and when appropriate, shall establish written procedures for the operation of the investment program consistent with this investment policy. With this delegation the Treasurer is given the authority to utilize internal staff and outside investment managers to assist in the investment program. The Treasurer shall use care to assure that those assigned responsibility to assist in the management of the Agency's portfolio do so in accordance with this policy. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. The Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. Under the provisions of California Government Code 53600.3, the Treasurer is a trustee and a fiduciary subject to the prudent investor standard. 6.0 ETHICS AND CONFLICTS OF INTEREST The Treasurer and officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Officials and staff members involved with the investment function shall disclose to the Board of Directors any personal financial interest with a financial institution, broker or investment issuer conducting business with the Agency. Officials and staff members shall further disclose to the Board of Directors any personal financial interest in any entity related to the investment performance of the Agency's portfolio. 7.0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS The Treasurer will maintain a list of financial institutions, selected on the basis of credit worthiness, financial strength, experience and minimal capitalization authorized to provide investment services. In addition, a list will also be maintained of approved security broker/dealers selected by credit worthiness who are authorized to provide investment and financial advisory services in the State of California. No public deposit shall be made except in a qualified public depository as established by state laws. For brokers/dealers of government securities and other investments, the Treasurer shall select only broker/dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission, the National Association of Securities Dealers or other applicable self-regulatory organizations. Before engaging in investment transactions with a broker/dealer, the Treasurer shall have received from said firm a signed Certification Form. This form shall attest that the individual responsible for the Agency’s account with that firm has reviewed the Agency’s Investment Policy and that the firm understands the policy and intends to present investment recommendations and transactions to the Agency that are appropriate under the terms and conditions of the Investment Policy. The Agency is a local agency authorized to invest surplus monies in the Local Agency Investment Fund (LAIF). LAIF is a special trust fund in the custody of the State Treasurer and

9

February 20, 2018 Page 6 of 15 the Local Investment Advisory Board created under Government Code Section 16429.2, which advises the State Treasurer on the investment and reinvestment of LAIF deposits. Each local agency with LAIF deposits has a separate account within LAIF, but the total deposits in LAIF are managed as a pooled investment account. The securities eligible for LAIF investments are statutorily specified in Government Code Section 16430 and are more conservative than those investments permitted under Government Code Section 53601, which governs the management of invested surplus monies by local agencies. Accordingly, the Treasurer need not be concerned with the qualifications of those financial institutions and broker/dealers with whom LAIF transacts business. 8.0 PORTFOLIO MATURITY LIMITS The maximum maturity for any single investment in the portfolio shall not exceed five years. The maximum weighted average maturity for the investment portfolio shall not exceed three years. When a security has a mandatory put date, the put date should be used when calculating weighted average portfolio maturity. When a security has an optional put date, the optional put date should be used when calculating weighted average portfolio maturity so long as the put is at the discretion of the Agency and the put price is equal to or greater than the market value for the security. (A put is a contract that gives its holder the right to sell an underlying security, commodity, or currency before a certain date for a predetermined price.) 9.0 AUTHORIZED AND SUITABLE INVESTMENTS The Agency is empowered by California Government Code 53601 et seq. to invest in the following: 9.1 Bonds issued by the Agency. 9.2 United States Treasury Bills, Notes and Bonds. 9.3 Registered state warrants or treasury notes or bonds issued by the State of California. 9.4 Registered treasury notes or bonds of any of the 49 United States in addition to California, including bonds payable solely out of revenues from revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 United States, in addition to California. 9.5 Bonds, notes, warrants or other evidence of debt issued by a local agency within the State of California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency; and also including pooled investment accounts sponsored by the State of California, County Treasurers, other local agencies or Joint Powers Agencies. The LAIF is an approved pooled investment account. 9.6 Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by, or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.

10

February 20, 2018 Page 7 of 15 9.7 Bankers’ acceptances otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank. Purchases of bankers’ acceptances may not exceed 180 days’ maturity or 40% of the Agency’s money that may be invested pursuant to this policy. However, no more than 30% of the Agency’s money can be invested in the bankers’ acceptances of any single commercial bank. 9.8 Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a nationally-recognized statistical-rating organization. The entity that issues the commercial paper shall either be:

9.8.1 organized and operating within the United States as a general corporation, shall have total assets in excess of Five Hundred Million Dollars ($500,000,000), and shall issue debt, other than commercial paper, if any, that is rated in a rating category of “A” or its equivalent or higher by a nationally-recognized statistical-rating organization; or

9.8.2 organized within the United States as a special-purpose corporation,

trust, or limited liability company, have program-wide credit enhancements including, but not limited to, over collateralization, letters of credit, or surety bond, and has commercial paper that is rated “A-1” or higher, or the equivalent, by a nationally-recognized statistical-rating organization.

Eligible commercial paper shall have a maximum maturity of 270 days or less. The Agency shall invest no more than 25% of its money in eligible commercial paper. The Agency shall purchase no more than 10% of the outstanding commercial paper of any single corporate issue. 9.9 (i) Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federal or state-licensed branch of a foreign bank; and (ii) certificates of deposit at a commercial bank, savings bank, savings and loan association or credit union that uses a private sector entity that assists in the placement of such certificates of deposit, pursuant to Government Code Section 53601.8. Purchases of negotiable certificates of deposit under (i) of this section and certificates of deposit under (ii) of this section may together not exceed 30% of the Agency’s money which may be invested pursuant to this policy. The Board of Directors and the Treasurer are prohibited from investing Agency funds, or funds in the Agency’s custody, in negotiable certificates of deposit issued by a state or federal credit union if a member of the Board of Directors, or any person with investment decision-making authority within the Agency also serves on the Board of Directors, or any committee appointed by the Board of Directors, or the credit committee or the supervisory committee of the state or federal credit union issuing the negotiable certificates of deposit. 9.10 Repurchase/Reverse Repurchase Agreements of any securities authorized by Section 53061. The market value of securities that underlay a repurchase agreement shall be valued at one hundred two percent (102%) or greater of the funds borrowed against those securities, and are subject to the special limits and conditions of California Government Code 53601(j).

11

February 20, 2018 Page 8 of 15 9.11 Medium term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of 5 years or less, issued by corporations organized and operating with the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated in a rating category of “A” or its equivalent or better by a nationally recognized rating service. Purchases of medium-term notes shall not include other instruments authorized by this policy and shall not exceed 30% of the Agency’s money which may be invested pursuant to this policy. 9.12 Shares of beneficial interest issued by diversified management companies (mutual funds) investing in the securities and obligations authorized by this policy, and shares in money market mutual funds, subject to the restrictions of California Government Code Section 53601(l). The purchase price of investments under this subdivision shall not exceed 20% of the Agency’s investments under this policy. However, no more than 10% of the Agency’s money may be invested in any one mutual fund. 9.13 Moneys held by a trustee or fiscal agent and pledged to the payment or security of bonds or other indebtedness, or obligations under a lease, installment sale, or other agreement of a local agency, or certificates of participation in those bonds, indebtedness, or lease installment sale, or other agreements, may be invested in accordance with the statutory provisions governing the issuance of those bonds, indebtedness, or lease installment sale, or other agreement, or to the extent not inconsistent therewith or if there are no specific statutory provisions, in accordance with the ordinance, resolution, indenture, or agreement of the local agency providing for the issuance. 9.14 Notes, bonds, or other obligations that are at all times secured by a valid first priority security interest in securities of the types listed by California Government Code Section 53651 as eligible securities for the purpose of securing local agency deposits having a market value at least equal to that required by California Government Code Section 53652 for the purpose of securing local agency deposits. The securities serving as collateral shall be placed by delivery or book entry into the custody of a trust company or the trust department of a bank which is not affiliated with the issuer of the secured obligation, and the security interest shall be perfected in accordance with the requirements of the Uniform Commercial Code or federal regulations applicable to the types of securities in which the security interest is granted. 9.15 Any mortgage pass-through security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond of a maximum of five years maturity. Securities eligible for investment under this subdivision shall be issued by an issuer rated in a rating category of "A" or its equivalent or better for the issuer's debt as provided by a nationally recognized rating service and rated in a rating category of "AA" or its equivalent or better by a nationally recognized rating service. Purchase of securities authorized by this subdivision shall not exceed 20% of the Agency’s money that may be invested pursuant to this policy. 9.16 Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized under Government Code Section 53601. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible, the joint powers authority issuing the shares must have retained an investment advisor that is registered

12

February 20, 2018 Page 9 of 15 or exempt from registration with the Securities and Exchange Commission, have not less than five years of experience in investing in the securities and obligations authorized under Government Code Section 53601, and have assets under management in excess of five hundred million dollars ($500,000,000).

9.17 Proposition 1A receivables sold pursuant to California Government Code Section 53999. A “Proposition 1A receivable” constitutes the right to payment of moneys due or to become due to a local agency, pursuant to clause (iii) of subparagraph (B) of paragraph (1) of subdivision (a) of Section 25.5 of Article XIII of the California Constitution and Section 100.06 of the Revenue and Taxation Code.

9.18 United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and shall not exceed 30 percent of the agency's moneys that may be invested pursuant to this section.

9.19 Any other investment security authorized under the provisions of California Government Code Sections 5922 and 53601. Such investments shall be limited to securities that at the time of the investment have a term remaining to maturity of five years or less, or as otherwise provided in Government Code Section 53601. The Agency shall not invest any funds covered by this Investment Policy in inverse floaters, range notes, interest-only strips derived from mortgage pools or any investment that may result in a zero interest accrual if held to maturity. 10.0 COLLATERALIZATION All certificates of deposit must be collateralized by United States Treasury Obligations. Collateral must be held by a third party trustee and valued on a monthly basis. The percentage of collateralizations on repurchase and reverse agreements will adhere to the amount required under California Government Code 53601(i)(2). 11.0 SAFEKEEPING AND CUSTODY All securities owned by the Agency, except collateral for repurchase agreements, will be held in safekeeping at a third party bank trust department that will act as agent for the Agency under terms of a custody agreement. Securities used as collateral for repurchase agreements with a term of up to seven days can be safe kept by a third party bank trust department, or by the broker/dealer's safekeeping institution, acting as agent for the Agency under the terms of a custody agreement executed by the broker/dealer and the Agency and specifying the Agency's perfected ownership of the collateral. Payment for all transactions will be conducted on a delivery-versus-payment (DVP) basis.

13

February 20, 2018 Page 10 of 15 12.0 LEVERAGING Investments may not be purchased on margin. Securities can be purchased on a "When Issued" basis only when a cash balance can be maintained to pay for the securities on the purchase settlement date. 13.0 DIVERSIFICATION The Agency will diversify its investments by security type and institution. Assets shall be diversified to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer or a specific class of securities. Diversification strategies shall be reviewed and revised periodically. In establishing specific diversification strategies, the following general policies and constraints shall apply: 13.1 Portfolio maturity dates shall be matched versus liabilities to avoid undue concentration in a specific maturity sector. 13.2 Maturities selected shall provide for stability of income and liquidity. 13.3 Disbursement and payroll dates shall be covered through maturities of investments, marketable United States Treasury bills or other cash equivalent instruments such as money market mutual funds. 14.0 REPORTING The Treasurer shall submit to each member of the Board of Directors an investment report at least monthly. The report shall include a complete description of the portfolio, the type of investments, the issuers, maturity dates, par values and the current market values of each component of the portfolio, including funds managed for Agency by third party contracted managers. The report will also include the source of the portfolio valuation. For funds, which are placed in LAIF, FDIC-insured accounts and/or in a county investment pool, the foregoing report elements may be replaced by copies of the latest statements from such institutions. The report must also include a certification that (1) all investment actions executed since the last report have been made in full compliance with the Investment Policy and, (2) the Agency will meet its expenditure obligations for the next six months as required by Government Code Section 53646(b)(2) and (3), respectively. The Treasurer shall maintain a complete and timely record of all investment transactions. 15.0 INVESTMENT POLICY ADOPTION The Investment Policy shall be adopted by resolution of the Agency. Moreover, the Policy shall be reviewed on an annual basis, and modifications must be approved by the Board of Directors.


A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SANTA CLARITA VALLEY WATER AGENCY

ESTABLISHING A NEW ACCOUNT WITH UBS FINANCIAL SERVICES INC.

14

February 20, 2018 Page 11 of 15 WHEREAS, The Agency seeks to benefit from opening and maintaining one or more securities, loan and/or guarantee accounts at UBS Financial Services Inc. ("UBS"). NOW, THEREFORE, BE IT RESOLVED THAT:

1. Santa Clarita Valley Water Agency (the “Agency”) is authorized to establish with UBS one or more accounts for the purchase and sale of securities, money/currency, stocks, options, bonds, notes, futures contracts, commodities, commercial paper, certificates of deposit and other obligations, contracts, all other property usually and customarily dealt in by brokerage firms, the establishment of credit and/or the guarantee of another person's or entity's obligations (the "Account").

2. The Agency is authorized to use the Account(s) and services offered by UBS to (a) sell

short, (b) trade on margin, (c) borrow and/or obtain credit (including all manner of credits and/or letters of credit) from time to time from UBS and guarantee obligations of others to UBS in United States dollars or any foreign currency, (d) effect UBS Card transactions, (e) contract for any and all investment management and advisory services that UBS now or hereafter provides and delegate discretion to UBS or to a subadvisor in connection with such services, and (f) pledge, mortgage, assign or subject to a security interest or lien any property of any sort of the Agency as security for any liability of the Agency.

3. Each of the officers or authorized representatives named on the Client Information

(each, together with persons designated under resolution 4 below, hereinafter called an "Authorized Person") are authorized individually, without counter signature or co-signature, to act on behalf of the Agency and UBS is authorized, but not obligated, to deal with each Authorized Person individually in connection with all aspects of the Accounts, to (a) open the Account(s) and execute on any and all relevant documents on behalf of the Agency, (b) obtain all such services as UBS shall offer, including investment advisory services and to purchase and sell and enter into any transaction whatsoever in connection with the Account(s) and the property therein, and (c) to execute and deliver to UBS on behalf of the Agency any and all tax forms and other tax-related documents for an Account of this Agency (including without limitation U.S. Internal Revenue Service Forms W-8 and W-9, as applicable, and any documents relating thereto) and to make any certifications or representations under penalty of perjury on behalf of the Agency that are required by such forms or documents.

4. The Authorized Persons are authorized to appoint one or more attorneys-in-fact or

agents to act on behalf of the Agency in the same capacity as set forth above, and are authorized to execute and deliver to UBS any powers of attorney or other documents to effect or evidence such appointment.

5. UBS is authorized, but not obligated, to deal with each Authorized Person individually,

as follows, subject to the Agency having completed documentation relating to the relevant products and services and subject to UBS policy and practice as in effect from time to time:

a) to accept all orders for purchases and sales and all instructions of any nature

whatsoever in connection with the Account(s) which UBS Financial Services Inc.

15


believes in good faith to have been originated by an Authorized Person; to receive any funds, securities or other property for the Account(s) of the Agency;

b) to receive drafts, checks or other funds or property delivered to it for deposit for the

Account(s) of the Agency, whether or not endorsed with the name of the Agency or unendorsed; and to honor written instructions from each Authorized Person to deliver either in bearer form, in street certificates, in any names or in any other manner any funds, securities or other property held for the Account(s) of the Agency;

c) to honor instructions from each Authorized Person to write checks, drafts,

instruments, instructions or orders for the payment or withdrawal of funds drawn on the Account(s) or payable to the order of the Agency ("Payments") without limit as to amount, without inquiry including Payments to the order of or in favor of any person who authorized the Payment or any other officer, authorized representative or agent of the Agency and UBS, its subsidiaries and affiliates shall not be liable for any disposition which any such officer or authorized representative or agent shall make of all or any part of any Payment notwithstanding that such Payment may be for the personal account or benefit or in payment of the individual obligation of any such officer or authorized representative or agent to UBS, or otherwise;

d) to open deposit accounts in foreign currencies with any depositary to purchase, sell,

transfer, or dispose of for present or future delivery foreign moneys, credits or exchange on deposit or otherwise and all manner of instruments representative thereof by endorsement or otherwise, and to execute and deliver any agreements or instruments relating to any such transactions.

6. Any and all actions previously taken with respect to matters provided for by these

resolutions are hereby ratified, confirmed and approved. 7. These resolutions supersede any previous resolutions of the Agency presented to UBS

Financial Services Inc. regarding the Account(s). UBS, its subsidiaries and affiliates are authorized to rely upon the authority conferred by these resolutions and until UBS receives written notice of an amendment modification or revocation of these resolutions. In the event that UBS for any reason, is uncertain as to the continuing effectiveness of these resolutions or the authority to any Authorized Person, UBS may refrain from taking any action with respect to the Account(s) until such time as it is satisfied as to its authority.

8. In consideration of UBS and any of its subsidiaries or affiliates acting in reliance upon

these resolutions or any certification by the Secretary or Assistant Secretary or other certifying officer, they shall be fully protected in so acting and the Agency agrees to indemnify and save harmless UBS and any of its subsidiaries or affiliates from and against any and all loss, damage, liability, claims and expenses including legal fees arising out of their so acting or its refraining from taking any action.

9. The Secretary or an Assistant Secretary or other duly authorized certifying officer of the

Agency is authorized and directed to certify to UBS and any of its subsidiaries or affiliates:

16


a) that these resolutions have been duly adopted, are in full force and effect and are in accordance with provisions of applicable law, the charter and by-laws, or other similar governing documents and rules of the Agency;

b) the identities and specimen signatures of the Agency's Authorized Persons and, from

time to time hereafter, such changes as may occur in the identities of such Authorized Persons as such are made.

ATTENTION TRANSFER AGENT

10. Any authorized Person is fully authorized and empowered to transfer, convert, endorse, sell, assign, set over and deliver any and all shares of stocks, bonds, debentures, notes, subscription warrants, stock purchase warrants, evidence of indebtedness, or other securities now or hereafter standing in the name of or owned by the Agency, and to make, execute and deliver, under the corporate seal of the Agency or otherwise, any and all written instruments of assignment and transfer necessary or proper to effectuate the authority hereby conferred.

11. Whenever there shall be annexed to any instrument of assignment and transfer,

executed pursuant to and in accordance with the foregoing resolution, a certificate of the Secretary or an Assistant Secretary of the Agency or other duly authorized certifying officer in office at the date of such certificate and such certificate shall set forth these resolutions and shall state that these resolutions are in full force and effect, and shall also set forth the names of the persons who are then officers or authorized representatives of the Agency, then all persons to whom such instrument with the annexed certificate shall thereafter come, shall be entitled, without further inquiry or investigation and regardless of the date of such certificate, to assume and to act in reliance upon the assumption that the shares of stock or other securities named in such instrument were theretofore duly and properly transferred, endorsed, sold, assigned, set over and delivered by the Agency, and that with respect to such securities the authority of these resolutions and of such officers or authorized representatives is still in full force and effect.


A RESOLUTION OF THE BOARD OF DIRECTORS

OF THE SANTA CLARITA VALLEY WATER AGENCY AUTHORIZING APPLICATION

TO THE DIRECTOR OF INDUSTRIAL RELATIONS, STATE OF CALIFORNIA FOR A CERTIFICATE OF CONSENT TO SELF-INSURE

WORKERS’ COMPENSATION LIABILITIES

WHEREAS, the Santa Clarita Valley Water Agency is a public entity organized and existing under the laws of the State of California; and WHEREAS, pursuant to the provisions of Section 3700 of the California Labor Code, said Agency may self-insure for Workers’ Compensation Liabilities in a joint protection program; and

17

February 20, 2018 Page 14 of 15 WHEREAS, the Association of California Water Agencies Joint Power Insurance Authorities (ACWA-JPIA) has advised that said joint protection program will return to permanent self-insured status effective July 1, 2018. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Santa Clarita Valley Water Agency authorizes and empowers the General Manager to make application to the Director of Industrial Relations, State of California, for a Certificate of Consent to Self-Insure workers’ compensation liabilities, and to execute any and all documents required for such application on behalf of said Agency.

--------------

Upon motion of Director Martin, seconded by Director Efstathiou and carried, the Board approved the revision to the Purchasing Policy, effective immediately, by the following voice votes (Item 8a): Director Atkins Absent Director Campbell Yes Director E. Colley Yes Director K. Colley Yes President Cooper Yes Director DiPrimio Absent Director Efstathiou Yes Director Gladbach Yes Vice President Gutzeit Yes Vice President Kelly Yes Director Martin Yes Director McMillan Absent Director Mortensen Yes Director Plambeck Yes

--------------

AB 1234 Reports (Item 11): Written reports were submitted and filed by Directors Atkins, Martin and McMillan. President Cooper reported that he and Vice President Kelly attended the VIA monthly luncheon held at the Valencia Hyatt on February 20, 2018. Vice President Kelly reported that he attended the Urban Water Institute Conference held in San Diego on February 7-9, 2018. Director Efstathiou reported that he attended the Urban Water Institute Conference held in San Diego on February 7-9, 2018.

-------------- Upon motion of Director Gladbach, seconded by Director Martin and carried, the meeting was adjourned at 8:16 PM by the following voice votes (Item 13): Director Atkins Absent Director Campbell Yes Director E. Colley Yes Director K. Colley Yes President Cooper Yes Director DiPrimio Absent Director Efstathiou Yes Director Gladbach Yes Vice President Gutzeit Yes Vice President Kelly Yes Director Martin Yes Director McMillan Absent

18

February 20, 2018 Page 15 of 15 Director Mortensen Yes Director Plambeck Yes April Jacobs, Board Secretary ATTEST: President of the Board

19


20

BOARD MEMORANDUM

CAPITAL IMPROVEMENT PROJECTS (CIP) CONSTRUCTION

Project Contractor Contract Amount

Scheduled Completion

Notes

SPTF Pressure Control Modifications

GSE Construction

$134,600 Feb 23, 2018 Construction nearly complete.

MWDSC Foothill Feeder Connection

GSE Construction

$2,691,300 Mar 28, 2018 Concrete walls for valve and meter vaults have been placed.

RV-2 Modifications

Environmental Construction

$2,102,667 May 9, 2018 Site grading is in progress.

ESIPS Pipeline Improvements

Pacific Hydrotech

$3,083,100 May 15, 2018 Construction of concrete walls is in progress.

ESFP Clearwell / CT Improvements

Clark Bros. Inc.

$5,636,255 Aug 6, 2018 Construction of concrete walls is in progress.

Pipeline Improvements for Newhall Ranch Road Bridge Widening (City of Santa Clarita)

Staats Construction

$24,591 TBD Relocation of two fire hydrants and installation of irrigation services.

Well E-17 and Ancillary Facilities

Staats Construction,

Padilla Electric, and

General Pump

$571,734 TBD Well construction has been completed. Majority of underground piping has been installed. Remaining work includes portions of the piping and electrical components.

DATE: February 22, 2018

TO: Board of Directors

FROM: Brian J. Folsom, P.E. Chief Engineer

SUBJECT: Engineering Services Section Monthly Report

21

ajacobs

Item No. 8.1

CAPITAL IMPROVEMENT PROJECTS (CIP) DESIGN

1. ESFP Washwater Return and Sludge Collection System – Staff is reviewing the 90%design plans and specifications. Staff is also preparing the permit amendmentapplication and will be submitting it to the State Water Resources Control BoardDivision of Drinking Water. Staff has issued a Request-for-Proposal (RFP) documentto obtain construction management services.

2. Castaic Conduit Bypass – Permit approval has been received from the United StatesArmy Corps of Engineers, California Department of Fish and Wildlife and Los AngelesCounty Flood Control District. Staff is working with affected property owners to acquirenecessary permanent and temporary easements.

3. Magic Mountain Pipeline #4, #5, #6 and Reservoir – The draft Pipeline InstallationAgreement has been completed and submitted to Five Point for review. On July 18,2017, the Los Angeles County Board of Supervisors approved the revised EIR forLandmark and Mission Village. The pipeline design is being revised to accommodaterevisions in road alignment.

4. Replacement Wells and Dry Year Reliability Wells – ESA Consultants is preparingCalifornia Environmental Quality Act (CEQA) documentation. Staff is coordinating wellsite locations with the landowner, Five Point.

5. Groundwater Treatment Improvements – Staff is reviewing strategies for potential costrecovery from responsible parties through the Comprehensive EnvironmentalResponse Compensation Liability Act (CERCLA) process. Staff is preparing aRequest-for-Proposal (RFP) document to obtain consultant services for the CERCLAprocess.

6. Pipeline Inspection Program - Castaic Conduit Reaches 3 and 4 – Lee & Ro submitted100% design drawings on October 2, 2017. Staff is reviewing the drawings.

7. Pipeline Inspection Program - Castaic Conduit Reaches 1, 2 and 5 – Lee & Rosubmitted a technical memorandum and staff is preparing review comments.

8. Pipeline Inspection Program – Cathodic Protection Assessment of Castaic ConduitPipeline and Recycled Water Pipeline – Contracts have been executed with NationalCorrosion to provide assessment services for portions of the Castaic Conduit Pipelineand to Corrpro for the Recycled Water pipeline. National Corrosion has performedsurvey work within the Pitchess Detention Center. Staff is reviewing NationalCorrosion’s survey report. Staff is scheduling a kick-off meeting with Corrpro.

9. Recycled Water Central Park (Phase 2A) – The project’s Mitigated NegativeDeclaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) wasadopted by the CLWA Board of Directors at its December 13, 2017, regular Boardmeeting. Staff is preparing an RFP document for consultant services for final design.

10. Recycled Water Vista Canyon (Phase 2B) – The PDR has been completed. On July17, 2017, the Department of Water Resources (DWR) approved repurposing $2.7Million in Proposition 84 Grant Funding from the Saugus Formation Dry Year Wellsproject to the Vista Canyon Recycled Water Project. The project’s MND and MMRP

22

was adopted by the CLWA Board of Directors at its November 20, 2017, special Board meeting. Final design is pending Board authorization of final design work authorizations.

11. Recycled Water South End (Phase 2C) – The PDR has been completed. NCWD, asthe CEQA Lead Agency, certified the recirculated MND on August 10, 2017. CLWA,acting as a CEQA Responsible Agency, adopted the MND on August 23, 2017.Woodard & Curran (formerly RMC Environment) is performing final design.

12. Recycled Water West Ranch (Phase 2D) – The PDR has been completed. On July17, 2017, DWR approved repurposing $1.8 Million in Proposition 84 Grant Fundingfrom the Saugus Formation Dry Year Wells project to the West Ranch Recycled WaterProject. The CLWA Board of Directors adopted the MND and MMRP at its July 28,2017, regular Board meeting. Woodard & Curran (formerly RMC Environment) isperforming final design. Staff has issued an RFP for construction managementservices.

23

DE

VE

LO

PM

EN

T P

RO

JE

CT

S -

DE

SIG

N A

ND

CO

NS

TR

UC

TIO

N

Pro

jec

t D

ev

elo

pm

en

t In

fras

tru

ctu

re

Sc

he

du

le

Sta

tus

De

ve

lop

er

Siz

e

(Est

imat

ed a

t B

uil

d-o

ut)

S

kylin

e R

anch

12

20 D

wel

ling

17 m

iles

pipe

lines

, C

onst

ruct

Pha

se 1

in 2

018

Des

ign

for

Pha

se 1

tan

k is

30%

P

ard

ee

U

nits

3

pu

mp

sta

tions

, w

ith 1

pum

p st

atio

n, 2

tan

ks

com

plet

e. D

esig

n fo

r P

hase

1 p

ump

and

4 ta

nks

and

pipe

lines

. st

atio

n is

80%

com

plet

e. D

esig

n o

f P

hase

1 p

ipel

ines

are

30%

com

plet

e.

Dev

elop

er h

as s

tart

ed c

onst

ruct

ion

of

Pha

se 1

pip

elin

es.

Vis

ta C

anyo

n 11

00 D

wel

ling

5 m

iles

pota

ble

and

Co

mp

lete

con

stru

ctio

n o

f D

esig

n o

f firs

t ph

ase

pipe

lines

is

JSB

De

velo

pm

en

t U

nits

re

cycl

ed p

ipel

ines

P

hase

1 in

201

8.

com

plet

e. D

evel

oper

will

sta

rt

cons

truc

tion

in 2

018

. S

he

riff

Sta

tion

44

,300

Squ

are

1 m

ile p

ipel

ine

and

Inst

all f

ire h

ydra

nt f

or

Des

ign

of p

ipel

ine

and

pres

sure

red

ucin

g C

ity o

f Sa

nta

Cla

rita

F

ee

t 1

pres

sure

red

ucin

g gr

adin

g w

ate

r by

Jul

y 20

18.

stat

ion

are

in p

rogr

ess.

st

atio

n C

om

ple

te a

ll co

nstr

uctio

n by

Ja

nu

ary

201

9.

Off

site

Wa

terl

ine

N

/A

71 f

eet

of

pipe

line,

C

onst

ruct

ion

com

plet

ed.

As-

built

dra

win

gs b

eing

pre

pare

d.

Imp

rove

me

nts

for

2 fir

e hy

dran

ts,

PM

23

34

9 (

Tou

rney

1

do

me

stic

and

R

oad)

1

fire

serv

ice

JSB

De

velo

pm

en

t a

sse

mb

ly

On

site

Wa

terl

ine

1

Bui

ldin

g 40

9 fe

et o

f pip

elin

e,

An

ticip

ate

pip

e co

nstr

uctio

n S

ite g

radi

ng in

pro

gres

s.

Imp

rove

me

nts

for

1 ai

r va

cuum

val

ve

in S

prin

g 20

18.

PM

23

34

9

and

1 irr

igat

ion

JSB

De

velo

pm

en

t se

rvic

e M

issi

on V

illa

ge

31

38 D

wel

ling

6.9

mile

s n

ew

P

ipin

g, P

eter

sen

Bo

ost

er

Pip

ing

75%

des

ign

com

plet

e. P

ress

ure

Pha

se 1

U

nits

pi

pelin

e, 1

Pre

ssur

e S

tatio

n an

d P

ress

ure

Red

ucin

g S

tatio

n de

sign

10%

co

mp

lete

. F

ive

Poi

nt

Red

ucin

g S

tatio

n R

educ

ing

Sta

tion

and

Mag

ic

Bo

ost

er

Sta

tion

desi

gn 1

0% c

om

ple

te.

(Pet

erse

n),

Mtn

#2

Ta

nk

com

ple

te

Wa

ter

Ta

nks

des

ign

5% C

om

ple

te.

2 B

oo

ste

r S

tatio

ns

cons

truc

tion

by O

cto

be

r (P

eter

sen

& M

agic

20

19;

othe

rs b

y Ja

nu

ary

M

tn),

and

2 T

an

ks

2020

. (P

eter

sen

& M

agic

M

tn #

2)

24

Mis

sion

Vill

age

4055

Dw

ellin

g W

ell

206/

207

Pip

ing

Com

plet

e co

nstr

uctio

n by

D

esig

n 10

% C

ompl

ete

Fiv

e P

oint

U

nits

M

odifi

catio

ns

Oct

ober

201

8.

La

nd

ma

rk V

illag

e 14

44 D

wel

ling

3.5

mile

s P

ipin

g T

BD

. 30

% D

esig

n C

ompl

ete.

(T

ract

531

08)

Uni

ts

Pre

ssur

e R

educ

ing

Fiv

e P

oint

S

tatio

n, 2

MG

Zon

e IA

Tan

k, a

nd 2

Hw

y 12

6 cr

ossi

ngs

Ava

nti

Tra

ct (

5245

5)

92 D

wel

ling

3100

fee

t o

f C

onst

ruct

ion

com

plet

ed.

As-

built

dra

win

gs b

eing

pre

pare

d.

Le

nn

ar

Uni

ts

pipe

line

, 6 f

ire

hydr

ants

, an

d 2

irrig

atio

n se

rvic

es

Nee

dham

Ran

ch

2,5

50,0

00

4 m

iles

of p

ipel

ines

, C

onst

ruct

Pha

se 1

in 2

018

Pha

se 1

tank

and

pum

p de

sign

pla

ns a

re

Tra

mm

ell

Cro

w C

o.

Squ

are

Fee

t 1

pum

p st

atio

n,

with

1 ta

nk,

1 pu

mp

stat

ion

com

plet

e. P

ipel

ine

desi

gn p

lans

are

20%

In

dust

rial

and

2 ta

nks,

and

2

and

pipe

lines

. co

mpl

ete.

co

mm

erci

al

Pre

ssur

e R

educ

ing

Sta

tions

C

asta

ic H

igh

Sch

ool

250,

000

Squ

are

2 m

iles

of p

ipel

ines

, C

onst

ruct

faci

litie

s to

mee

t T

an

k co

nstr

uctio

n is

sub

stan

tially

R

asm

usse

n F

eet

1 ta

nk,

and

1 p

ump

sche

dule

d sc

hool

ope

ning

co

mpl

ete

. P

ump

Sta

tion

and

mos

t st

atio

n in

Fal

l 20

19.

pipe

lines

are

in c

onst

ruct

ion.

25

INSPECTION

During January 2018, the Agency’s Inspectors performed inspections of the following projects currently in construction:

West Creek, Tract 52455-12 (Avanti) Parcel Map 23349, Lots 7 and 8 (Tourney) Stevenson Ranch Booster 57 Repair. Toll Brothers/Plum Canyon Tract, 46018-11 Cal Atlantic /Galloway, Tract 60258 Pardee/Golden Valley Ranch, Tract 71564 Pardee/Skyline Ranch, Tract 60922-01 JSB Development/Vista Canyon Various recycled water pipeline appurtenances Various Capital Improvement Project (CIP) construction projects

The Inspectors also completed 514 Dig Alerts, coordinated the annual corrosion protection survey for the Valencia Water Division’s facilities, assisted with fire flow tests, performed annual bridge line/bore line/water line marker inspections, and recorded GPS locations for City of Santa Clarita’s 2018 overlay and slurry project. The Inspectors also attended the North County Utility Coordination meeting.

PERCHLORATE CONTAMINATION PROGRAM MANAGEMENT

The last monthly Technical Committee meeting was held on February 13, 2018. The Whittaker-Bermite Multi-Jurisdictional Task Force last met on November 1, 2017. The Settlement Agreement among SCVWA (former CLWA and retail purveyors), Whittaker-Bermite (Whittaker) and the insurance carriers is in effect. Reimbursement requests for operational and maintenance (O&M) costs through October 2017 have been submitted.

As a result of the detection of perchlorate at Well V-201, modifications are being made to the Department of Toxic Substances Control (DTSC) Remedial Action Plan (RAP) and the perchlorate project DDW 97-005 Engineering Report. A perchlorate removal facility has been constructed and resumption of Well V-201 service is anticipated in the near future, following successful completion of testing and State Water Resources Control Board (SWRCB) Division of Drinking Water (DDW) approval. Until DDW approval is obtained the perchlorate removal system is operating and the treated water is being discharged to the Santa Clara River.

In late December 2017, perchlorate was detected at Well V-205 just above the maximum contaminant level of 6 ppb. The well was previously taken out of service in 2012. Staff is determining what course of action to pursue to return the well to service and potential cost recovery under the terms of the Settlement Agreement.

WATER QUALITY LABORATORY

The new Inductively-Coupled Plasma Mass Spectrometer (ICP-MS) instrument has been installed in the laboratory. Method testing and development has started. After all required method development results are available; an amendment application will be submitted to the Environmental Laboratory Accreditation Program (ELAP), to request the addition of metals analytes to the SCVWA laboratory certificate.

26

MISCELLANEOUS

Facility Capacity Fees (FCFs) and Connection Fees collected:

Month Imported Distribution TotalJuly 2017 $135,785 N/A $135,785 August 2017 $912,298 N/A $912,298 September 2017 $194,419 N/A $194,419 October 2017 $796,925 N/A $796,925 November 2017 $524,000 N/A $524,000 December 2017 $1,924,763 N/A $1,924,763 January 2018 $507 $0 $507 FY 2017/18 to Date $4,488,697 $0 $4,488,697

27

ajacobs

VLP


28

BOARD MEMORANDUM

FINANCE

Key Accomplishments/Activities:

Financial staff from all divisions have been working on matters related to the creation of SCV Water, including a mid-year accounting close, modifying bank account names and authorized signers, modifications to payroll to bring in new employees and accounting codes from Newhall and Valencia divisions, modifying insurance policies to include Valencia division for property, liability and worker’s compensation coverage, and various other financial matters to ensure a smooth transition.

Financial statements are being prepared for CLWA, NCWD and VWC as of December 31, 2017. Financial statements will also be prepared for VWC as of January 22, 2018 to reflect the dissolution of the company on that date.

All vendors have received letters informing them of the transition to SCV Water, the new federal tax ID number, and that their existing contractual arrangements with the former individual water agencies will remain unchanged for the near future. The accounting staff at each division issued Form 1099s to all vendors as required by federal law.

State Controller’s Reports for the fiscal year ended June 30, 2017 were filed for Castaic Lake Water Agency, Newhall County Water District, Devil’s Den Water District, and Upper Santa Clara Valley JPA.

Applications were filed with the GFOA for the Certificate of Achievement for Excellence in Financial Reporting for Castaic Lake Water Agency’s and Newhall County Water District’s FYE June 30, 2017.

W-2s were issued to all employees for the calendar year 2017. Annual and quarterly payroll taxreturns were filed for the calendar year 2017 and 4th calendar quarter. Form 1099s wereissued to all vendors for the calendar year 2017.

The Agency Purchasing Policy, as well as the Investment Policy, were adopted at regular Board meetings on January 2, 2018 and February 20, 2018, respectively.



FROM: Valerie L. Pryor Assistant General Manager

SUBJECT: Finance, Administration and Information Technology Section Report

29

ajacobs

Item 8.2

ajacobs

Valerie

Significant Upcoming Items:

The FY 2018/19 Budget process will begin in early 2018.

Work will begin in mid-2018 on an RFP for new financial accounting software to be used by all divisions of SCV Water, with an expected implementation date of July 1, 2020.

Staff is developing the Agency’s new Debt Management Policy, which will be considered at the regular Budget and Rates Committee meeting on March 19, 2018. Also being developed are the Agency’s new Capital Assets Capitalization and Wire Transfer policies, which will be considered at the regular Finance and Operations Committee meeting on April 12, 2018.

CUSTOMER SERVICE


All retail water customers have received letters informing them of the transition to SCV Water.

SCWD and VWD successfully implemented new rates on January 1, 2018 and are currently in the proration period. The first non-prorated 2018 bills for each division will be generated on February 13 and 21, 2018, respectively.

Each division erected a “Welcome Table” in its lobby in January 2018 displaying comment cards and miscellaneous SCVWA-branded promotional items. Tables will remain in place until all customer billing cycles have cycled through once, estimated through mid-February 2018.

VWD aligned their after-hours answering service vendor with that of the other divisions as of February 12, 2018, resulting in one vendor for all of SCV Water.

Customer Service staff from all divisions has been working on matters related to the creation of SCV Water including the development and refinement of the public website, rebranding of online customer billing, third-party Interactive Voice Response (IVR) and payment portals, various in-house and customer-facing print and collateral materials.

SCWD has aligned its disconnection due to non-payment process with that of the other two divisions to include the hanging of a courtesy Shut-Off Notice.


Existing division websites expected to be “sun-setted” (retired) in February 2018.

First standard SCV Water buckslip billing insert is scheduled for March 2018 and will introduce the agency, promote our upcoming open house and include a calendar listing board meetings, holidays, dark Fridays and scheduled events.

NWD to align its cash-handling policy with the other divisions to exclude the acceptance of payments in the field as of March 1, 2018.

30

WATER CONSERVATION


The following chart provides a summary of 2018 monthly production in the Santa Clarita Valley, compared to years 2013 and 2017:

In January 2018, total SCV Water production was 1.6% below January 2013’s water production and 64.7% above January 2017’s water production. Water production data has not been adjusted for population growth or variations in weather including Evapotranspiration (ET) and/or Precipitation.

Conservation staff has initiated the process of updating memberships and/or partnerships with the Alliance for Water Efficiency (AWE), the EPA’s WaterSense Program, and the California Water Efficiency Partnership (CalWEP), formerly known as the California Urban Water Conservation Council. Conservation staff is coordinating with each agency respectively to enable the full processing or crediting of existing dues paid by SCV Water divisions prior the agency’s 2018 launch.

High Consumption Letters – Conservation staff mailed 311 High Water Consumption Letters (HCL) to customers with water use greater than 150% of their monthly WaterSMART Allocation. Customers that receive the letters are encouraged to take independent action to identify and repair causes of high use or to schedule a free Residential Water Check-Up (see next page).

31

Leak Alert Notification – Conservation staff contacted 34 customers with continuous flow alerts to provide assistance and guidance on how to locate, quantify, and repair causes(s) of continuous flow.

Residential Water Check-Up Program – 56 Single Family check-ups conducted during January 2018. The program includes, but is not limited to: home water use efficiency consultations, leak detection services, and a comprehensive irrigation system inspection.

Residential Water Efficiency Kits – 7 customers received Water Efficiency Kits from their respective retail divisions. Kits include High Efficiency (HE) showerheads, kitchen and bathroom faucet aerators, and hose nozzles.

WaterSMART Workshop – 8 residents completed the WaterSMART Workshop in January 2018. The WaterSMART Workshop is an online interactive experience that provides customers with customized water efficiency engagement, performance benchmarking and comparison, education, tips, tools, and programmatic guidance.

HELIUM Program (High Efficiency Landscape Irrigation Upgrade Measures) – 12 customers (Residential and CII mix) have participated in the HELIUM Program in January 2018. The HELIUM Program provides rebates and irrigation device distribution for customers seeking to improve overall operation of their irrigation system.

WaterSMART Garden – 10 customers visited the WaterSMART Garden, located at Valencia Water Division, in January 2018. The WaterSMART Garden demonstrates drought tolerant low water using plants and efficient irrigation technologies.

Residential Lawn Replacement Program – 3 residential customers completed their conversion projects in January 2018. Additionally, 1 customer participated in the Landscape Design Assistance pilot. Customers receive a rebate of $2.00 per sq. ft. of turf that is removed and converted to low water using plants.

Large Landscape Lawn Replacement Program – 1 Large Landscape customer applied for rebates for converting 26,240 sq. ft. of turf to lower water using plants. Customers receive a rebate of $2.00 per sq. ft. of turf that is removed and converted to low water using plants.

Residential Weather-Based Irrigation Controller Rebates – 1 residential customer participated in the newly amended Weather-Based Irrigation Controller (WBIC) program in January 2018. SCV Water has transitioned from the free WBIC program to a rebate format. Customers can choose a WaterSense Certified WBIC that best suits their needs and proficiency capabilities.

Large Landscape WBIC Rebates – 1 HOA participated in the $25 per station rebate program having converted 620 stations at their site.

Pool Cover Rebates – 2 residential customers participated in the Pool Cover Rebate program in January 2018.


In January 2018, Valencia Water Company received notification that it had achieved Platinum Recognition by the AWE for its voluntary compliance with AWWA G480 Standards, becoming

32

the second water utility in the U.S. to achieve such recognition. Conservation staff will accept the recognition during the March 7, 2018 inaugural CalWEP Plenary meeting in Sacramento.

As of February 1, 2018, the WaterSMART Workshop has been temporarily disabled for updates pertaining to the launch of SCV Water and associated branding elements, new programs, relative billing information for each retail division, and improved customer interactive capabilities and engagement tools. Update work will begin in February/March 2018.

Soil Moisture Sensor Rebates – SCV Water has completed design work for a Soil Moisture Sensor (“SMS”) rebate program. Conservation staff is working to identify market opportunities for deployment to customers.

HUMAN RESOURCES


All SCV Water employees have been entered in the Superion Finance Plus payroll system for common payroll processing.

Benefit plans have been transferred to SCV Water where appropriate.

A new Human Resources Information System is being procured. Responses to an RFP have been received and vendor demonstrations took place in January 2018.

Staff completed the recruitment of the Controller position and is currently recruiting for the positions of Accounting Technician I/II, Administrative Technician, Administrative Assistant, and Office Assistant I.

Staff is working with a consultant to conduct a survey of other agencies to determine which classifications receive compensation for licenses and certifications.


Staff plans to coordinate transitioning NWD employees to CalPERS medical by June 2018.

RISK MANAGEMENT


ACWA JPIA and other insurance providers have been notified of the change to SCV Water and new email addresses.


Staff plans to transition NWD’s risk management insurance policies to SCV Water’s as they renew.

33

INTERNET TECHNOLOGY


IT staff and consultants completed an Agency wide conversion of each division’s email system to Office 365. This allows for internal email communication across the entire Agency and a consolidated email identity for the new agency.

IT staff has conducted introductory agency wide presentations on an internal document management system (Filesite) that will be used throughout the organization. IT staff and consultants are in the process of creating a new Filesite database for expansion of the currently used internal document management system to the entire organization. This will allow all divisions to create and share Agency documents. Additional licenses will be purchased and deployed in the month of February 2018. Training and workshops will follow.

IT staff successfully tested the Point to point backup link between the Rio Vista site and the Summit Circle site.

GIS staff has taken over responsibility for utility requests for the new agency. All utility requests are being funneled to the GIS team for data collection and response.

Significant Upcoming Items

IT staff and consultants are in the process of setting up a new program for the Board of Directors. The Onboard software will allow Directors and staff to electronically view agendas off site and at the Board meetings. The program will allow the use of electronic voting during Board meetings. Mobile devices have been ordered and received. Training is set to begin in March 2018.

IT staff is currently configuring an Agency wide work order ticketing system for IT and Building and Grounds. The new ticketing system will be cloud based and allow all sites to enter tickets for either department.

IT staff will begin a project working with a consultant to cleanup IP addresses at all offices. IP addresses are unique identifiers given to all network devices. Each office IP addresses will be mapped and documented and if necessary reconfigured to ensure there are no conflicts. This is the beginning of network/domain consolidation that will eventually require a cloud solution to allow centralized security management and universal access to network resources throughout the organization.

GIS staff and consultants are working to install a new enterprise SQL database that will support expansion of the GIS systems.

GIS staff and consultants continue to work on the development of a GIS-based hydrologic model of the Valencia Water Division system. Once completed this project will be handed over to the Engineering Department.

VLP

34

ajacobs

Matt

BOARD MEMORANDUM

The Treatment, Distribution, Operations and Maintenance Section (TDOMS) provides reliable and high quality water through rigorous preventative maintenance programs and timely response to corrective action maintenance. Routine inspections and maintenance of each facility is part of the overarching goal of TDOMS. Below is a discussion on these activities for the month of January 2018.

Import Division

Monthly corrective and preventative maintenance work orders were completed at the following locations:

- Rio Vista Water Treatment Plant (RVWTP)- Rio Vista Intake Pump Station (RVIPS)- Earl Schmidt Filtration Plant (ESFP)- Earl Schmidt Intake Pump Station (ESIPS)- Saugus Perchlorate Treatment Facility (SPTF)- Castaic and Pitchess Pipelines- Recycled Water Pump Station- Rio Vista Valve Vault No. 1- Saugus Well 1- Sand Canyon Reservoir- Sand Canyon Pump Station

Preventative and Corrective Maintenance Work Order Summary

Work Orders January 2018 FYTD 17/18 Corrective Maintenance 7 119 Preventative Maintenance 36 360 Key Projects include:

– ESFP – Insertion flow meter replacements and inspection of two sections of 54”filter effluent pipeline

– SPTF – check valve and pressure sustaining valve installation– Saugus Well 1 – variable frequency drive replacement– Rio Vista Valve Vault No. 1 – motorized actuator replacement for 72-inch valve



FROM: Keith Abercrombie Chief Operating Officer

SUBJECT: Treatment, Distribution, Operations and Maintenance Section Report

35

ajacobs

Item 8.3

ajacobs

K

Metropolitan Water District (MWD) shutdown to inspect and repair valves that deliver water to the Foothill Feeder – March 4, 2018 through March 16, 2018

DWR shutdown – March 4, 2018 through March 8, 2018

During the shutdown period (March 4-8, 2018) SCV Water will not receive imported water and will rely on local storage and groundwater. Staff has coordinated with the Public Information Officer regarding outreach to request customers limit outdoor water use during this period.

Distribution Divisions Operations and Maintenance

General operational and maintenance activities within each distribution division include:

- Valve exercising- Fire hydrant maintenance- Air and Vacuum valve maintenance- Blow off maintenance- Meter reading- Meter change-outs- Control valve maintenance

In addition to routine operational and maintenance activities, each division has a variety of projects.

Newhall Water Division

Meter Change-out Summary Meter Size Quantity Jan 2018 Quantity FYTD 17/18

3/4" 66 2711” 9 27

1 1/2" 0 12” 3 14

>2” 0 0

Water Quality Sample Collection Summary Sample Location # of Samples Collected Jan 2018 # of Samples Collected FYTD 17/18 Distribution System 90 518 Source Water 18 79

Construction

Work in Progress

‐ Castaic High School – New Zone 3 Tank final coating inspection, New Zone 3 Booster Station, under construction, associated piping under construction

‐ Needham Ranch – New Zone 7 Tank, New Zone 7 Booster Station, In-tract piping, offsite piping

‐ Downtown Newhall Mixed Use – New services for residential, commercial, and theater ‐ Well N-12 – MCC Replacement

36

Completed Work

‐ Castaic High School – New Zone 3 Tank construction Upper pipeline construction complete ‐ Needham Ranch – Offsite piping along Sierra Hwy construction complete ‐ Well N-13 – Rehabilitation complete

Santa Clarita Water Division

Meter Change-out Program Summary Meter Size Quantity Jan 2018 Quantity FYTD 17/18

3/4" 223 6491” 0 0

1 1/2" 0 02” 0 0

>2” 2 6


Construction

Work in Progress

‐ Bouquet Tank – Recoating exterior ‐ Deane Tank #1 – Recoating exterior ‐ SC-12 – Installation of submersible pumps ‐ Sky Blue, Placerita, North Oaks, Deane and Seco Tanks – Earthquake valves installation ‐ Americana PRV Station – Rehabilitation ‐ Placerita PRV Station – Rehabilitation

Completed Work

‐ Deane Tank #2 – Interior coating complete, roof vent replaced

Valencia Water Division

Meter Change-out Program Summary Meter Size Quantity Jan 2018 Quantity FYTD 17/18

3/4" 21 2,8611” 18 30

1 1/2" 7 72” 2 47

>2” 0 5


37

Well 201 (Perchlorate Removal Facility)

Date Acre-Feet Pumped Bed Volumes # Samples Collected

January 2018 213 25,979 30

Date started though January 31, 2018

299 36,569 263

Buildings and Grounds

An integral part of the TDOMS is maintaining the aesthetic quality and safety of the various office facilities and grounds. Staff has begun working on projects based on the needs of the various Divisions.

Monthly corrective and preventative maintenance work orders were completed at the following locations:

- SCV Water General Office Building- Santa Clarita Water Division and Water Resources Section Buildings- Visitor and Maintenance gates of SCV Water- Newhall Water Division General Office Building

Preventative and Corrective Maintenance Work Order Summary

Work Orders January 2018 FYTD 17/18 Corrective Maintenance 30 430

Safety/Emergency/Risk Management

A safe and healthful work environment is a critical component to the mission and values of SCV Water. Throughout the reporting month, a number of routine safety related training, inspections, and various other items were completed. The Safety Department has begun integrating health and safety programs for SCV Water. Some of the items completed and currently under progress are as follows:

- New SCV Water Incident Report Form (complete)- New combined SDS Program (in progress)- New combined Health and Safety Manual (in progress)

Completed Work

Inspections

Monthly Inspections

- Underground storage tank (UST) designated operator- Fire extinguishers- Emergency eye-wash/shower stations- Self-Contained Breathing Apparatus (SCBA) units- Automated External Defibrillator (AED) units- Emergency flashlights

There were no recordable injuries in January 2018.

38

Safety Training

Two new hire safety orientations were conducted in February 2018 Respiratory training and fit testing took place in February 2018 on multiple dates Various tailgate meetings

The Safety Department is working on creating a combined SCV Water Health and Safety Manual by using the components and information from each Division.

Water production summary by Division and Source is provided in the table below.

SCV Water Production Summary (Acre-Feet)

Division Groundwater Jan 2018

Imported Water Jan

2018

Groundwater FYTD 17/18

Imported Water

FYTD 17/18

Total Production

FYTD 17/18

Recycled Water

Production FYTD 17/18

Newhall Water Division 295 259 1,087 4,742 5,829 NA

Santa Clarita Water Division

35 1,578 593 16,626 17,219 NA

Valencia Water Division 162 1,560 8,195 8,178 16,373 298

SCV Water Totals

492 3,397 9,839 29,546 39,421 298

GW/IW Percent

13% 87% 25% 75%

39

ajacobs

VLP


40

BOARD MEMORANDUM

OUTREACH

Key Accomplishments/Activities

New Agency Roll-Out

Following the official SCV Water start date of January 1, 2018, the outreach team managed the ongoing production and refinement of multiple print and digital pieces, and also initiated the first round of a 6-month communications outreach strategy. Some of the tasks included:

Letterhead, envelopes, business cards and miscellaneous office print needs Mock-ups for exterior signage Facilitation of discussion for consistent customer-facing material, i.e. door hangers Website launched January 1, 2018; full integration of rate structure and bill pay portals was

complete February 1, 2018 Placement of outreach information:

o L.A. Times print (Sundays, 1/20/18, 1/27/18, and 2/3/18)o KHTS Radio ads (on-air commercials and web banners)o The Signal (web banners and social media)o Magazines (Inside SCV; Magazine of Santa Clarita; Canyon Country Magazine; and SCV

Chamber Guide)o Bus shelters (6 locations)o Movie Theaters (15-second ad playing on all screens at both SCV theaters)o Billboards – secured for March 2018

Sample outreach communication running on signalscv.com:



FROM: Steve Cole Assistant General Manager

SUBJECT: Water Resources and Outreach Section Report

41

ajacobs

Item 8.4

2

Social Media

Staff shared current water news, conservation tips, featured plants and job openings on our social media Channels, as well as SCV Water’s new outreach information.

Outlet Notes Notable Activity Followers Facebook Efforts have begun to

consolidate followers from all division pages into one. In late December 2017, Facebook changed the newsfeed algorithm, drastically reducing the organic reach of business pages by as much as 80% or more. A recent job opening post was seen by less than 80 people, out of 1,000 followers.

Reposts on The Signal Facebook page

1,857*

Instagram 591Twitter NCWD and SCVWA 1,738

* Across all division pages

Sample Facebook page header, as we try to redirect people to a new location:

Education

Activity January Calendar Year To Date

Notes

Education Students 755 755Teachers 56 56

Garden Classes Marketing included an e-news blast, social media posts, and reposts by The Signal

Evening 15 15Saturday 18 18

42

3

Other Outreach

2018 Special Events: Karen Denkinger put together a tentative outreach calendar for the year, with our participation planned for 28 events. New EZ-Ups, tablecloths and promotional items have been ordered. The first event is SOAR Santa Clarita 5/10K on February 25, 2018, a new one for SCV Water. SOAR (Students Off And Running) is a free afterschool program that helps Santa Clarita youth in need to build life skills and establish healthy relationships with peers and adults through training for and completing a marathon.


Preparing and implementing a communication plan for the annual MWD/DWR maintenanceshutdown at Castaic Lake, scheduled for March 4-10, 2018

Assisting with agenda development for the all-staff meeting on March 6, 2018 Assisting with preparation for Customer Service Representatives team training on March 23, 2018 Launching redesigned “Water Currents” Launching redesigned employee newsletter in March 2018 Investigating water filling stations to replace bottled water distribution in lobbies. Developing list of other key legislation for Board consideration

WATER RESOURCES

Key Accomplishments/Activities

Water Demand and Supply

Staff continues to monitor ongoing domestic water demands noting the dry and relatively warm January 2018 resulted in a significant increase compared to last year and a moderate increase compared to 2013.

43

4

As indicated in the table below 2017 continued the recent trend of rebounding water demands.

Year Annual Retail Water Demand

2013 73,4602014 68,1782015 54,4912016 57,9662017 63,555

To date, in calendar year 2018, SCV Water took delivery of an estimated 2,564 AF of imported water into SCV Water’s service area as shown in the table below:

Imported Water Supply Source AF Water Delivered SWP Table A SWP 2016 Carryover 2,564 Carryover Credit Buena Vista/Rosedale-Rio Bravo West Kern Water District Exchange Rosedale-Rio Bravo Banking Semitropic WSD Banking Yuba Accord Water Metropolitan Water District 3:2 Exchange Castaic Lake Terminal Reservoir Storage (Take) Castaic Lake Terminal Reservoir Storage (Backfilled) Total Imported Water Delivered into Service Area 2,564 Total Recycled Water Delivered into Service Area 15

The balance of retail water demands were met with local groundwater resources.

SCV Water participates in water banking and exchange programs to provide water supplies during dry periods when SWP supplies are reduced and to store water when supplies exceed demand. The table on the following page shows beginning of the year storage, 2018 anticipated puts and takes, and end of year estimated storage.

44

5

Notes: 1) Estimated 2019 carryover depends on actual service area demand, and available storage space in San Luis Reservoir.

2) Includes estimated storage, a portion of which may be subject to “spill”.

Staff is reviewing water operations plans to reflect the SWP allocation of 20% of Table A amount. Without an increase in allocation, SCV Water may need to access dry-year supplies from programs identified above should the carryover spill. Continuing dry conditions in February 2018 suggest the carryover will likely not spill and takes from storage programs may not be necessary. Staff will continue to monitor hydrologic conditions.

Imported Water Supplies Planning and Administration

Staff is participating in SWC workshops and meetings relating to the California WaterFix andongoing administration of the State Water Project.

Staff reviewed the Sites Reservoir Project Draft EIR as it relates to growth inducement at the locallevel and is participating in a study to determine how Sites Reservoir costs might be incorporatedinto the SCV Water’s SWP supply.

Staff is monitoring construction activities for the Rosedale Water Bank Dry-Year Firming program.

Annexations

At the direction of the CLWA Board of Directors, on December 28, 2017, the General Manager executed the Third Amendment to the Tesoro Annexation Agreement.

Tapia executed a Deposit and Funding Agreement consistent with input provided by the CLWA Board of Directors. Staff has initiated a water demand determination for the proposed Tapia Annexation.

Watershed

Staff is working with the Regional Water Management Group (RWMG) and the Integrated Regional Water Management (IRWM) Program Stakeholders to amend the 2014 IRWM Plan to make it compliant with the Proposition 1 2016 IRWM Grant Program Guidelines and to track funding opportunities available through the IRWM Program. Staff, in its role as an Upper Santa Clara River IRWM Disadvantaged Community Involvement Program Task Force member, is working with the City of Santa Clarita (the second of two on the local task force) to review proposals for conducting Grant funded outreach.

Program Storage (AF) as of December 2017

Estimated 2018 Put

(Extraction)

Projected 2018 End of Year Storage

(AF) Rosedale Rio-Bravo (RRB) 100,000 (4,000) 96,000 Semitropic Water Storage District (SWSD)

40,770 40,770

RRB 2:1 Exchange 9,440 9,440 West Kern Water District 2:1 Exchange

500 500

Central Coast Water Authority 750 750 Flexible Storage 6,060 (1,405) 4,655 Carryover (Article 56) 42,700 5,000 37,700(1)

Total: 200,220 194,815(2)

45

6

Staff is preparing a draft Joint Powers Agreement for the Santa Clarita Valley Groundwater Sustainability Agency and an approach to complete the Groundwater Sustainability Plan. SCV Water’s application for Prop. 1 Grant Funding to complete certain studies for the GSP was provided a draft award.

Staff has initiated an analysis enhancing stewardship of environmental and water supply reliability for SCV Water customers.

Legislative/Government Affairs

SCV Water signed a coalition letter opposing AB 792 – Delta Stewardship Council as the proposed legislation would unfairly weigh representation on the Delta Steward Council toward Delta interest.


Consideration of the 2018 Water Bond Act Initiative.

46

ajacobs

Matt

BUDGET AND RATES COMMITTEE PLANNING CALENDAR FISCAL YEAR 2017/18

DMS #167439 2/27/2018 8:27 AM

MARCH 2018

BOARD (1st meeting, March 6)

JPA Meeting (1st meeting, March 6)

COMMITTEE (March 19)

1. Recommend Approval of Debt Management, Derivatives and Disclosure Procedures Policies2. Recommend Approval of a Resolution Engaging Fedak & Brown LLP for Audit Services for FY 2017/183. Committee Planning Calendar

BOARD (2nd meeting, March 20)

JPA Meeting (2nd meeting, March 20)

APRIL 2018

BOARD (1st meeting, April 3)

1. Review and Provide Direction for Budget Baseline and Baseline Options2. Approve Debt Management, Derivatives and Disclosure Procedures Policies3. Approve a Resolution Engaging Fedak & Brown LLP for Audit Services for FY 2017/18

JPA Meeting (1st meeting, April 3)

COMMITTEE (April 16)

1. Provide Direction for a Proposed Employee Salary Adjustment for FY 2018/192. Review Draft FY 2018/19 Budget3. Committee Planning Calendar

BOARD (2nd meeting, April 17)

JPA Meeting (2nd meeting, April 17)

MAY 2018

BOARD (1st meeting, May 1)

1. Approve Proposed Employee Salary Adjustment for FY 2018/19

JPA Meeting (1st meeting, May 1)

BOARD (2nd meeting, May 15)

JPA Meeting (2nd meeting, May 15)

1. Approve a Resolution Adopting the FY 2018/19 Budget

47

ajacobs

Item No. 8.5

BUDGET AND RATES COMMITTEE PLANNING CALENDAR FISCAL YEAR 2017/18

DMS #167439 2/27/2018 8:27 AM

COMMITTEE (May 21)

1. Recommend Approval of a Resolution Authorizing Amendment No. 20 (the Contract ExtensionAmendment) to Water Supply Contract between the State of California Department of Water Resourcesand the Santa Clarita Valley Water Agency for continued service and the terms and conditions thereof

2. Recommend Approval of a Resolution Adopting the FY 2018/19 Budget3. Recommend Approval of a Resolution Adopting the Appropriation of All As-Yet Unappropriated Funds for

FY 2017/184. Recommend Approval of a Resolution Adopting the Appropriation Limit for FY 2018/195. Committee Planning Calendar

JUNE 2018

BOARD (1st meeting, June 5)

1. Approve a Resolution Authorizing Amendment No. 20 (the Contract Extension Amendment) to WaterSupply Contract between the State of California Department of Water Resources and the Santa ClaritaValley Water Agency for continued service and the terms and conditions thereof

2. Approve a Resolution Adopting the FY 2018/19 Budget3. Approve a Resolution Adopting the Appropriation of All As-Yet Unappropriated Funds for FY 2017/18

(consent)4. Approve a Resolution Adopting the Appropriation Limit for FY 2018/19 (consent)

JPA Meeting (1st meeting, June 5)

COMMITTEE (June 18)

1. Recommend Approval of Resolutions Setting Santa Clarita Valley Water Agency Tax Rate for FY2018/19 and Requesting Levy of Tax by Los Angeles County and Ventura County

2. Recommend Approval of Resolution Authorizing July 2018 Water Supply Contract Payment3. Committee Planning Calendar

BOARD (2nd meeting, June 19)

JPA Meeting (2nd meeting, June 19)

48

Engineering Committee Planning Calendar

FY 2017/18

Item

Feb

20

Boa

rd

Mar

ch 1

Com

m

Apr

il 3

Boa

rd

Apr

il 5

Com

m

May

1 B

oard

May

3 C

omm

June

5 B

oard

June

7 C

omm

July

3 B

oard

1 Monthly Committee Planning Calendar P P P P

2 CIP Construction Status Report P P P P

3 Third Party Funded Agreements Quarterly Report P

4 CIP Construction Update/Overview C

5Revise Purchasing Policy for 3rd Party Funded Projects

C

6Recommend approval of Work Authorizations for TBD for final design of the Recycled Water Vista Canyon (Phase 2B) Pipeline and Tank

P P

7Review Proposed FY 2018/19 Major Capital Projects (FY 2018/19 Budget Preparation)

P

8Recommend approval of a Work Authorization for TBD for final design of the Recycled Water Central Park (Phase 2A) Project

P P

9 Recycled Water Program Presentation P

10Recommend approval of a Work Authorization for TBD for Engineering Services for VOC CERCLA process

P P

C = Completed ItemP = Planned Item Page 1 of 1 2/27/2018

49


50

FINANCE AND OPERATIONS COMMITTEE PLANNING CALENDAR FISCAL YEAR 2017/18

DMS #167601 2/27/2018 8:28 AM

MARCH 2018

BOARD (1st meeting, March 6)

COMMITTEE (March 8)

1. Monthly Operations and Production Report2. Recommend Receiving and Filing of January 2018 Monthly Financial Report3. Committee Planning Calendar

BOARD (2nd meeting, March 20)

APRIL 2018

BOARD (1st meeting, April 3)

1. Approve Receiving and Filing of January 2018 Monthly Financial Report (consent)

COMMITTEE (April 12)

1. Monthly Operations and Production Report2. Quarterly Safety Program Presentation3. Recommend Approval of a Wire Transfer Policy4. Recommend Approval of a Capital Assets Capitalization Policy5. Recommend Receiving and Filing of February 2018 Monthly Financial Report6. Committee Planning Calendar

BOARD (2nd meeting, April 17)

MAY 2018

BOARD (1st meeting, May 1)

1. Approve a Wire Transfer Policy2. Approve a Capital Assets Capitalization Policy3. Approve Receiving and Filing of February 2018 Monthly Financial Report (consent)

SPECIAL COMMITTEE (May 16)

1. Monthly Operations and Production Report2. Recommend Receiving and Filing of March 2018 Monthly Financial Report3. Recommend Receiving and Filing of Third Quarter FY 2017/18 Investment Report4. Committee Planning Calendar

BOARD (2nd meeting, May 15)

51

FINANCE AND OPERATIONS COMMITTEE PLANNING CALENDAR FISCAL YEAR 2017/18

DMS #167601 2/27/2018 8:28 AM

JUNE 2018

BOARD (1st meeting, June 5)

1. Approve Receiving and Filing of March 2018 Monthly Financial Report (consent)2. Approve Receiving and Filing of Third Quarter FY 2017/18 Investment Report (consent)

COMMITTEE (June 14)

1. Monthly Operations and Production Report2. Recommend Receiving and Filing of April 2018 Monthly Financial Report3. Committee Planning Calendar

BOARD (2nd meeting, June 19)

52

Item

Jan

16 B

oard

Mar

14

Com

m

Apr

3 B

oard

Apr

11

Com

m

May

1 B

oard

May

14

Com

m

Jun

5 B

oard

Jun

13 C

omm

Jul 3

Boa

rd

1 Status of Water Supplies P P

2Recommend Authorizing the General Manager to Incorporate Funds into the FY 2018/19 Budget to Support a Programmatic Approach to Watershed Management

P P

3Status of Upper Santa Clara River Salt and Nutrient Management Plan

4Review Proposal to Purchase Devil's Den Property (CLOSED SESSION)

P

5Recommend Authorizing the General Manager to Access Banked Water Supplies

P P

6Status of Sustainable Groundwater Management Act Implementation

P

7Status of Rosedale Rio-Bravo Water Storage District Banking and Exchange Program Extraction Facilities

P

8

Recommend Approval of a Resolution Authorizing the General Manager to Execute an Assignment of Buena Vista-Rosedale Rio Bravo Water Supply to the Proposed Tapia Annexation

P P

9Status of Integrated Regional Water Management Plan Update

P

10 Status of Sites Reservoir Project P11 Devil’s Den Semi-Annual Report P12 Status of Water Banking P

13Update on Interim Financing of the Bay Delta Conservation Plan (BDCP) Activities

P P

P = PlannedC = CompletedCNL = CancelledCNT = Continued Item

Santa Clarita Valley Water AgencyWater Resources & Watershed Committee and Board Calendar

FY 2017/18

53


54

DIRECTOR AB 1234 REPORT

Director Name: Jacquelyn McMillan Meeting Attended: ACWA Communications Committee Dates/Times: February 22, 2018 1:00 p.m. to 4:00 p.m. Presented at: March 6, 2018 No. of Attendees: 25 committee members and ACWA staff Brochure/Agenda: None. Points Of Interest: See below

Chairman Brent Hastey welcomed the committee and shared that he thought this committee was the most important at ACWA and thanked everyone for their continued contributions.

Staff provided an overview of ACWA, its purpose, governance, and committee structures. Staff shared key issues for other committees including: Membership, State and Federal legislation, Social Media, etc and asked us to staff information on these issues for outreach purposes.

Staff asked us for suggestions for subjects for the upcoming conferences. Committee members said better communications regarding the drought, disasters like the Thomas Fires, making conservation a way of life, and more. Since the Monning bill on consolidation is being closely watch I suggested they consider a panel on the merger of CLWA and NCWD and all the nuances that went into bringing all water agencies in the valley under one umbrella.

55

ajacobs

Item 10.2


56

march 6 2018 board packet - scv water · march 6, 2018 page 3 of 3 notices any person may make a...

Documents