march 6th power pt. finance
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March 6, 2014 Macedonia Financial Town Hall Meeting
Presented By; Scott M. Svab, Finance DirectorSylvia Hanneken , Finance Committee Chair
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Major City Revenue Sources
2007-2013 Income Tax Revenues
Rec. Center Income Tax Revenues
Fire Prop. Tax 1 mill Levy
Local Gov't Tax (50% State Cut)
Inheritance Tax (100% State Cut)
$-
$1,000,000.00
$2,000,000.00
$3,000,000.00
$4,000,000.00
$5,000,000.00
$6,000,000.00
$7,000,000.00
$8,000,000.00
Major Revenue Sources
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City Debt 2014-2018
City Debt 2014-2018 $-
$200,000.00
$400,000.00
$600,000.00
$800,000.00
$1,000,000.00
$1,200,000.00
$1,400,000.00
$1,600,000.00
$1,800,000.00
$1,516,173.00
$1,536,373.00
$1,474,973.00
$547,923.00
$550,573.00
2014 2015 2016 2017 2018
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What is the General Fund?
A fund used to account for all financial resources that are not restricted for specific purposes or otherwise required to be set aside and accounted for in another fund.
This is the only fund that is required by the Ohio Revised Code for all government entities to have.
Macedonia’s top 3 funds are General, Recreation, and Streets.
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Special Revenue Funds
These funds are restricted by law or contractual agreements to specific purposes other than debt service or major capital projects.
Examples: Fund 211 Fire Operating Levy Fund 212 Vehicle License Tax Fund 213 Police Pension Fund Fund 224 Wireless 911 fund
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Beginning Balance Ending Balance
2008 936,082.50 $ 1,035,836.60
2009 1,035,836.60 $ 998,967.78
2010 998,967.78 $ 1,755,760.99
2011 1,755,760.99 $ 3,254,286.41
2012 3,254,286.41 $ 2,513,151.20 *adjusted for reserve $500,000.
2013 2,513,151.20 $ 3,278,489.14
2014 3,278,489.14 $2513,151. Projected
**Encumbrances are not included.
Historical Summary of General Funds Cash Basis Balance
The expenditures for capital improvements in the previous three years averaged $851,075.
Major Projects included:-South Bedford Rd.- Sheppard Hills Blvd.-New Police Cruisers-Snow Plow Trucks-Playground Equipment-Pick-up truck (Fire Dept)-Upgrade Computer Server
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General Fund Operating Expense 2013
Mayor Admin242979.26
3%
Bldg & Maintenance235369.6
3% Council139876.21
2%
Building Dept.504490.18
5%
Finance & Clerk339268.11
4%
Health Dept147020.42
2%Legal
219277.962%
Income Tax229213.6
2%
Other Depts310,000.00
3%
Mayors Court217938.11
2%
Fire1821460.33
20%Police
2517507.5227%
Dispatch460109.18
5%
Street Dept1150000
12%
Debt Payments713055.68
8%
2013 General Fund Expense Activity by Departments
* Over 52% of General Fund Expenses goes to safety forces.
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2013Personnel Expense (General Fund) $ 5,706,052.08 General Fund Expense (%)
52%
2013Operating Expense
(General Fund) 5,243,991.08 General Fund Expense (%)48%
2013Total General Fund Expense $ 10,950,043.16
2013 General Fund Expenses
52%48%
2013 General Fund Expenses
Personnel Operating
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2013 General Fund Operating Expenses
Total Operating Expenses $5,243,991
60% Mandated Expenses
Transfer to Parks5%
Trans-fer to Capi-
tal15%
Transfer to Streets17%
Debt11%
Audit & Taxes11%
Other expense40%
Transfer to Parks 310,000.00
Transfer to Capital 1,018,028.00
Transfer to Streets 1,150,000.00
Debt 713,055.68
Tax- Ins. Audit Fees 751,524.24
Other Expenses 2,629,411.16
Already Committed to Operating 50% Ea. Year
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7719978; 71%
1590007; 15%
450306; 4%
296496; 3%296196; 3%
219584; 2%197850; 2%
100000; 1%
2013 Actual General Fund Revenue
Income Tax
Real Estate Tax
All Mayors Court Revenue
Inheritance Taxes
EMS Fees
Local Govt. Funds
Admission Taxes
J.E.D.D. Taxes
TOTAL GENERAL FUND:$11,811,300
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6400000; 69%
1590000; 17%
438110; 5%
290000; 3%
219000; 2%200000; 2%
100000; 1%
2014 General Fund Estimated Revenue
Income Tax
Real Estate Tax
All Mayors Court Revenue
Inheritance Taxes
EMS Fees
Local Govt. Funds
Admission Taxes
J.E.D.D. Taxes
TOTAL GENERAL FUND:$10,147,898
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2014 Proposed General Fund Budget
Mayor Admin269981
2%
Bldg & Maintenance329370
3% Council124564
1%
Dispatch475169
4% Finance & Clerk409727
4%
Fire1995372
18%
Health Dept. Cemetery etc.560,577.00
5%Legal
2192772%
Income Tax225000
2%Transfers 550000
5%
Mayors Court239693
2%
Police2928778
27%
Street Dept1244240
12%
Building Dept.497728
5%
Debt Payments749026
7%
General Fund Expense Activity by Departments
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Projected Spending In General Fund for 2014
Proposed General Fund Expenses
Estimated Revenues
Expenses Exceeding Revenues
Resulting in reduced Carryover to $2.5 million
(reduced income tax revenue, inheritance tax, local Govt. tax)
$10,818,502
$10,147,898
$670,604.00
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General Fund 2015 Increased Liabilities
RTE. 271 SIB LOAN $50,000
SNOW PLOW TRUCK LEASE $45,000
RTE. 82 PHASE 1 WIDENING $105,000
SAFETY CENTER ROOF REPLACE $100,000
WAGE CONTRACTS @2% AVG. $103,000
Total $403,000
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2014-2015Projected Deficit Spending
$670,604.00 2014 General Fund Deficit.
$403,000.00 2015 Est. added General Fund Deficit.
$1,073,000.00 2015 Est. Total General Fund Spending.
Projected General Fund carryover in 2015 reduced to $1.4 million.
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Summary
Drawing down General Funds Carryover in 2014-2016.
Safety Center / Rec. Center. Bonds paid off in 2016, reducing annual city debt payments from the General Fund $475,000 and $625,000 from Recreation Fund.
2010 General Fund Bond Payment increases $150,000 a year in 2017.
Recreation Center Construction .25% City Income Tax ends in July 2017. Income tax rates drop to 1.75% in July 2017.
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BACKUP SLIDES
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Debt Summary
2011 Bond- Rec. Center /City Hall Retires 2016
Approx. Savings $460 K General Fund Approx savings $615 K Rec. Center Fund 2010 SIB Loan Bond thru 2030 year. Average Debt graduated $160 K in 2014 to $380 K in 2030. 2003 Highland Rd. Special Assessment. thru
2022 $10 K avg from General Fund OPWC non Interest loans Special Assessment
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2010-2013 Gross Wages by DepartmentCMI ACCOUNT# Department Year 2010 total
earningsYEAR 2011
TOTAL ERNGS
Year 2012 total earnings
Year 2013 total earnings
% Change from 2012-2013
101.101.5230 COUNCIL $67,851.34 $70,529.53 $71,659.44 $74,019.013%
101.120.5230 MAYOR'S OFFICE $147,707.27 $149,698.89 $151,685.67 $131,157.55-16%
101.130.5230 FINANCE DEPT $174,886.45 $163,696.80 $175,005.14 $191,952.999%
101.140.5230 MAYOR’S COURT $100,735.64 $102,111.15 $106,529.88 $125,464.7315%
101.150.5230 LAW DEPT $70,599.32 $70,389.80 $72,460.65 $74,676.423%
101.170.5230 CUSTODIAN CITY CTR $39,199.33 $35,240.88 $49,201.77 $79,619.8238%
101.180.5230 BUILDING DEPT $213,700.10 $212,277.33 $220,985.25 $230,863.004%
101.201.5230 SERVICE DEPT ADM $162,366.54 $144,113.54 $172,794.98 $126,793.40-36%
101.210.5230 POLICE DEPT $1,499,068.35 $1,458,554.29 $1,599,399.39 $1,604,394.250%
101.222.5230 FIRE DEPT $1,042,140.75 $996,700.35 $1,091,881.82 $1,240,059.8012%
101.310.5230 DISPATCH $289,291.48 $272,090.61 $246,811.58 $302,525.6318%
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2010-2013 Gross wages by Department
201.350.5230
SERVICE DEPT $569,442.16 $477,038.27 $495,487.09 $515,578.46
4%201.354.5230
SERVICE MAINT. $106,291.10 $107,457.49 $108,363.63 $114,160.86
5%201.355.5230
SIGN SHOP $58,817.38 $101,331.08 $53,401.16 $53,145.50
0%204.203.5230
SERVICE/PARKS $100,141.54 $124,804.22 $124,236.88 $120,686.81
-3%204.204.5230
PARKS & REC $53,319.78 $53,363.67 $52,338.65 $52,193.49
0%205.207.5230
RECREATION CTR $479,990.05 $459,257.97 $466,604.78 $465,398.57
0%211.211.5230
FIRE LEVY $152,240.36 $164,500.36 $185,735.44 $204,765.21
9%Grand Total-
5,327,788.94 5,163,156.23
5,444,583.20
5,707,455.50
2012 $ 5,444,583.00 281,427 5.2%
2013 $ 5,707,455.00 262,872. 4.6%
CMI ACCOUNT#
Department Year 2010 total earnings
YEAR 2011 TOTAL ERNGS
Year 2012 total earnings
Year 2013 total earnings
% Change from 2012-2013