marin county adult education consortium adult …...2016-2018 aebg due dates jaemi naish application...

Marin County Adult Education Consortium Adult Education Block Grant Governance Committee

Agenda October 4, 2017

Meeting Time: 1:30-3:30 PM Meeting Place: Marin County Office of Education, Board Room AEBG Members: Ensure voting member or designee attends monthly governance meetings 1. Call to Order/Roll Call 2. Approved Consent Items

a. Minutes from Sept. 6, 2017 Marin AEBG Consortium b. Approval of Member Invoices: 1) COM $58,725 for Basic Skills workshops, ESL faculty, Homeward Bound 2) MCOE $77,107 for Jail Program, Parent engagement/trainings 3) TAS $24,724 c. Public Comment

3. Action Items:

a. Motion for the Consortium to approve Jaemi Naish’s application for appointment to the AEBG Field Team. Supporting information: If selected, Jaemi will attend 4 meetings a year for the next 3 years. Travel expenses must be covered from current consortium funding. The AEBG Field Team will be a group of adult education professionals who will work together to ensure that high-quality and effective programs are delivered at the regional level so California's adult learners have access to the education and resources they need to meet their educational and career goals. The Field Team's role is to provide recommendations to the AEBG Office to help ensure the AEBG program is being implemented properly and effectively. Applications are due by October 21, 2017 and must have local consortium approval. Selection notification will be made by November 30, 2017. Letter of Intent and required recommendations are in packet.

b. Motion to approve submission of 3C Connect Feasibility Study to the Marin Community Foundation for consideration for funding to support a Newcomer program for aging out high school seniors from Marin County schools. Supporting information: Feasibility study is included in packet.

4. Information Reports a. AEBG Outreach Coord. monthly update and 16 – 17 summary – included in pack b. Member and Partner program updates d. Professional development opportunities

• Oct. 12-13, 2017: AEBG consortia directors’ event, Sacramento – Katheryn Horton will attend for Marin consortium.

• Nov. 15, 2017: Sonoma Consortium Conference, Using Technology in the Classroom to Engage Adult Learners. Flyer in packet

• Oct. 13, 2017: GED Roadshow in Hayward, CA

e. Legislative updates Legislative changes in 2017 – 18 reporting requirements to non-credit programs only for the seven AEBG grant areas. All members to use TOPSpro Enterprise. Neil Kelly slide in packet.

6. Member Allocation Discussion and Action a. 15-16 Carry-Over and Encumbrances

a. Timetable for 2017 – 18 payments from fiscal agent to members 7. Discussion Items a. CAPED (CA Assoc. on Postsecondary Education and Disability) – Stormy Miller b. Annual plan Update/changes for future programing for 17 – 19. c. Budget review for 2017 - 18 8. Adjourn

Included in Agenda Packet: September 6, 2017 AEBG Governance Meeting Minutes COM, MCOE, and TAS Invoices 2016-2018 AEBG Due Dates Jaemi Naish Application for AEBG Field Team 3C Connect Feasibility Study – DRAFT Outreach Coordinator Monthly Report and 2016 – 17 summary 2017 -18 Reporting Requirements slide from Neil Kelly Updated Marin Consortium 2015-2016 Carry-Over Allocation Table with encumbrances Updated Marin Consortium 2016-2017 and 2017-2018 Member Allocation Disbursement Consortia-Wide Needs and Gaps Spreadsheet Flyer for SoCo Adult Education Fall 2017 Conference Important Upcoming Dates:

• Sept. 15 - Release of 17/18 AEBG Financial System Passwords – not yet released • Oct. 31 – 17/18 AEBG budget certification due • Oct. 31 – First Quarter Data, TOPSpro Enterprise Due • Oct. 31 – First Quarter Data Integrity Reports Due • Dec. 20 – Data & Accountability AEBG Budget Revision Due • Dec. 20 – 15/16, 16/17, and 17/18 Budget Revisions Due

Abbreviations: COM – College of Marin; MCOE - Marin County Office of Education; NUSD – Novato Unified School District; SRCS – San Rafael City Schools; SUSD - Shoreline Unified School District; TAS – Tamalpais Adult School

Marin County Adult Education ConsortiumAdult Education Block Grant Governance Committee

Draft MinutesSeptember 6, 2017

Meeting Time: 1:30-3:30 PM Meeting Place: Marin County Office of Education, Board RoomMembers Present: Ken Lippi, Marin County Office of Education

Kevin Kerr, San Rafael City SchoolsKaren Valentine, Novato Unified School DistrictBeth Pratt, College of MarinKatheryn Horton, College of MarinJaemi Naish, Tamalpais Adult SchoolBob Raines, Shoreline Unified School District

Public/Guests: Anna Pilloton, College of MarinAnna McGee, College of MarinYasmine Peters, Tamalpais Adult SchoolJoan Prigian, Tamalpais Adult SchoolJosette Molloy, Marin Employment ConnectionTara Arenas, Marin County Office of EducationKathy Takemoto, AEBG Program Outreach & Support Coordinator

1. Call to Order/Roll Call 2. Approval of Consent Items

a. Minutes from June 7, 2017 Marin AEBG Consortium were approved by members.b. Invoices requiring approval will be included in next month’s meeting packet so members can review them prior to approval for payment.c. Calendar items

Summer Deadlines (Met!): AEBG Budget Revisions, 15/16 Period 4 and 16/17 Period 2 Reports, End-of-Year Data, TOPSpro Enterprise, Fourth Quarter DIR, Annual Plan

Fall 2017 – New AEBG Fiscal System coming in October (Member-based, to be rolled up to regional consortium level)

Sept. 15 - Release of 17/18 AEBG Financial System Passwords Oct. 31 – 17/18 AEBG budget certification due Oct. 31 – First Quarter Data, TOPSpro Enterprise Due Oct. 31 – First Quarter Data Integrity Reports Due Dec. 20 – Data & Accountability AEBG Budget Revision Due Dec. 20 – 15/16, 16/17, and 17/18 Budget Revisions Due

Please calendar for TopsPro integrity report deadlines: Oct. 31st, January 31st, April 30th, August 1st.

3. Public Comment - None4. Information Reports

a. AEBG Outreach Coordinator update: BACCC meeting in July at Chabot Community College to discuss regional data sharing. Larger consortia are committing to use CommunityPro to share data between workforce boards, social agencies, and adult schools. Assisted with summer program for nagged-out newcomer students. Participated in training on data collection and TOPSpro Enterprise.b. AEBG Regional Meeting Report (Katheryn & Kathy): New legislative guidelines presented by Neil Kelly and Jay Wright on August 17th at Mt. Diablo Adult School. AEBG funds can only be spent on non-credit programs. Consortia must report on AEBG approved activities regardless of funding source (such as non-credit ESL at College of Marin and HSE programs at Marin County Jail). All members must use TOPSpro Enterprise for data reporting in 2017 – 18.c. Review of Assurances and Metrics review led by Katheryn Horton using handouts from Mt. Diablo meeting.d. Member and Partner program updates, present 17 – 18 plans

SRCS: Requesting consortia evaluate 3C Connect summer program as a model to implement a transition program for aging out newcomers to begin in January 2018. Adult ESL offered at Madrone this fall on Monday and Wednesday evenings.MCOE: Contracts are in place for parent/child success workshops to be held this program year at Davidson Middle School, Venetia Valley elementary school and San Rafael High School. Community School has new leadership and has welcomed 30 new students who will work towards graduation requirements which mirror CSU application requirements.Shoreline: Adult ESL classes will begin in October with 5 classes at both Pt. Reyes and Tomales in partnership with the Pt. Reyes Free Library.Tam Adult: Classes in HSE and ESL have begun. An Introduction to in-home caregiving ESL class will be offered again in response to employer needs.NUSD: Focusing on growing all adult education programs offered in HSE, Spanish HSE, and ESL.COM: Working with ESL faculty to determine effective use of AEBG funding. COM is working with guided pathway grants which focus on k12 through UC or CSU attendance.

e. Report on AEBG Webinars & Trainings: Neda Anasseri from CASAS provided a TOPSpro Enterprise training at College of Marin on July 31st. Future AEBG trainings are coordinated by TAP, the Technical Assistance Program sponsored by AEBG at the state level.f. Professional development opportunities -

Oct. 12-13, 2017: AEBG consortia directors’ event, Sacramento – Katheryn Horton will attend.Jan. 22 & 23, 2018: AEBG Summit in SoCal (Universal Hilton). We should have several consortia members attend.

6. Member Allocation Discussion and Actiona. Data & Accountability changes in budget. Spending deadline has been extended to December 31, 2018 in light of new requirement to use TOPSpro Enterprise for data reporting.b. Revised AEBG allocation tables with 15-16 carry-over with encumbrances and spending planc. Revised 16-17 and 17-18 allocation tables (with 5% reduction for Administration fees)d. Review of 17-18 Annual Plan

e. Serving disabled population – new proposal (Stormy Miller, COM). Stormy was unable to attend the meeting today and will be re-scheduled to present a proposal for use of AEBG funds on programming for adults with disabilities.f. Consortium-Wide Needs and Gaps / Consortia Structural Sustainability – Bob RainesBob reminded members that District 2 Senator Mike McGuire should be used as a resources in support of adult education programs.

7. Discussion Itemsa. MAEBG Regional Fact Sheet – Katheryn shared an example of Marin’s fact sheetb. Regional Data Meeting at Chabot College – noted above in program coordinator

update.c. Introduction of new AEBG Technical Assistance Project (TAP) to assist with

training, PD and technical assistance – noted aboved. Release of AEBG eMagazine – Katheryn shared this new publicatione. Immigration Legal Services (Marin Community Foundation Initiative) – not

discussedf. Elevate Campaign – Jaemi Naish – included in packet to promote importance of

adult education.g. CTE Working Group – Jaemi Naish is exploring options for adult schoolsh. Certified Nursing Assistant Program – Kathy T and others will attend healthcare

employer meeting on Sept. 21st. Employers are in need of certified nurse assistants to fill critical occupation openings.

i. 3C Connect Summary – Tara Arenas provided a presentation of 3C Connect summer program for aged-out newcomer students. The program was full and meaningful for the student participants who continued with ESL instruction, received introductions to community services and agencies which promote well-being, and worked on resumes, interviews, and career exploration.

j. COM has contracted with Anna McGee to help adult students transition from adult school programs to College of Marin. She had conducted workshops to provide hands-on assistance with college matriculation steps.

k. Members engaged in thoughtful discussion about newcomer program needs across Marin County school district especially with news of DACA change in policy recently announced by President Trump. SRCS brought forth increased need for newcomer program to accommodate a growing E:LL/newcomer population in the district, as well as a need to hire a program coordinator to both create and manage a program of this caliber and magnitude to best serve and prepare students for college and career pathways. Member SRCS planned to put together a proposal to be discussed in October AEBG meeting. Other members were asked to consider 2017-18 plan changes to discuss at AEBG in October.

8. Adjourn

Minutes respectfully submitted by Kathy Takemoto, Secretary Pro Tem.

____________________Kathy Takemoto

Included in Agenda Packet:June 7, 2017 AEBG Governance Meeting Minutes2016-2018 AEBG Due Dates Outreach Coordinator ReportUpdated Marin Consortium 2015-2016 Carry-Over Allocation Table with encumbrances Updated Marin Consortium 2016-2017 and 2017-2018 Member Allocation Disbursement MAEBG 2017-2018 Annual PlanConsortia-Wide Needs and Gaps SpreadsheetMAEBG Regional Fact SheetList of General AssurancesAEBG Metrics

Abbreviations: COM – College of Marin; MCOE - Marin County Office of Education; NUSD – Novato Unified School District; SRCS – San Rafael City Schools; SUSD - Shoreline Unified School District; TAS – Tamalpais Adult School

Fiscal Services, College of Marin

835 College Ave, Kentfield, California 94949 415-883-2211, ext. 8168

AEBG 2015-2016 Carry-Over Funding Invoice Number: 3077

FY 16-17 Quarter: Date: 9/26/17 Amount: $58,725.43

FED ID # 68-0194359

Adult Education Block Grant

Beginning Budget

Previous Expenses

Current Expenses

Ending Balance Description

By ServiceAdult Education (ABE, ASE, Basic Skills) $65,000 $46,464 $18,000 $536 Basic Skills workshopsEnglish as a Second Language $52,000 $9,899 $26,325 $15,776 ESL facultyAdults in the Workforce $0 $0 $0 $0 Adult Training to Support Child Success $0 $0 $0 $0 Adults with Disabilities $0 $0 $0 $0 Career and Technical Education $100,000 $11,088 $14,400 $74,512 Homeward BoundPre-Apprenticeship Training $5,000 $0 $0 $5,000 Total $222,000 $67,451 $58,725 $95,824 By ObjectiveSeamless Transition $115,000 $49,317 $23,000 $42,683 Gaps in Services $7,000 $900 $4,000 $2,100 Accelerated Learning $45,000 $11,532 $18,602 $14,866 Professional Development $40,000 $5,702 $8,123 $26,175 Leveraging Structures $15,000 $0 $5,000 $10,000 Total $222,000 $67,451 $58,725 $95,824 By Object Code1000 Instructional Salaries $37,000 $3,601 $11,454 $21,945 2000 Non-Instructional Salaries $54,500 $13,498 $21,985 $19,017 3000 Employee Benefits $26,800 $6,343 $11,334 $9,123 4000 Supplies and Materials $13,200 $951 $0 $12,249 5000 Other Operating Expenses $83,000 $43,058 $13,952 $25,990 6000 Capital Outlay $7,500 $0 $0 $7,500 7000 Other Outgo $0 $0 $0 $0 Indirect/Administration $0 $0 $0 $0 Total $222,000 $67,451 $58,725 $95,824 Date Quantity Description Total

9/26/17 58,725.43

By signing this invoice, I certify to the best of my knowledge and belief that the report is true, complete and accurate, and the expenditures, disbursement and cash receipts are for the purposes and objectives set forth in the terms and conditions of the AEBG award and budget. I am aware that any false, fictitious, or fraudulent information or the omission of any material fact may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. _______________________________________________________ ___________________

Authorized Signature Date

College of Marin Attn: Leslie Barker 1800 Ignacio Blvd. Novato, CA 94949

MARIN COUNTY OFFICE OF EDUCATION AEBG Coordinator 1111 Las Gallinas Ave San Rafael, CA 94903

Submit to College of Marin, IVC Campus

2015-2016 AEBG Funding Invoice: Reporting Period: Date: 9/5/17

Attn: Katheryn Horton, 1800 Ignacio Blvd. Novato, CA 94949


Adult Education (ABE, ASE, Basic Skills)

English as a Second Language

Adults in the Workforce

Adult Training to Support Child

Success

Adults with Disabilities

Career and Technical Education

Pre-Apprenticeship Training

Total

Seamless Transition

Gaps in Services

Accelerated Learning

Professional Development

Leveraging Structures

Total

1000 Instructional Salaries

2000 Non-Instructional Salaries

3000 Employee Benefits

4000 Supplies and Materials

5000 Other Operating Expenses

6000 Capital Outlay

7000 Other Outgo

Indirect/Administration

Total

' ,

$0

$0

$20,000

$127,000

$0

$0

$0

$40,000

$32,000

$10,000

$20,000

$45,000

$147,000

$13,000

$12,500

$7,500

$15,000

$99,000

$0

$0

$0

$147,000

¥J: Authorized Signature

$0 $0

$0 $0

$0 $20,000

$69,893 $57,107

$0 $0

$0 $0

$0 $0

$12,621 $27,379

$17,836 $14,164

$0 $10,000

$0 $20,000

$39,436 $5,564

$69,893 $77,107

$0 $13,000

$0 $12,500

$0 $7,500

$0 $15,000

$69,893 $29,107

$0 $0

$0 $0

$0 $0

$69,893 $77,107

$0 $0

$0 Jail Program

Parent engagement/trainings - Davidson Middle

School, Venitia Valley School, San Rafael High School,

$0 Marin's Community School, Phoenix Academy

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$ln __ Date

170753

20th Y1 and Y2 Budget Revisions Due

15th 2017-18 Final Allocations Released31st 2015-16 Per. 4, 2016-17 Per. 2 AB104 Expenditures and Progress Report Due

1st End-of-Year Data, TOPSpro Enterprise and DIR due2nd Governance Committee Meeting 1:30-3:30 p.m.15th Y3 Annual Plan Due 30th Release of 17/18 AEBG Funds

6th Governance Committee Meeting 1:30-3:30 p.m.15th Release of 17/18 Financial System Passwords Report to Legislature Due

4th Governance Committee Meeting 1:30-3:30 p.m.31st 17-18 AEBG Budget Certification Due31st 1st Quarter TOPSpro Enterprise and DIR Due31st

1st Governance Committee Meeting 1:30-3:30 p.m.

6th Governance Committee Meeting 1:30-3:30 p.m.20th Data & Accountability AEBG Budge Revision Due20th 15-16, 16-17, 17-18 AEBG Budget Revision Due

3rd Governance Committee Meeting 1:30-3:30 p.m.

Marin AEBG Calendar 2017-18

Jun-17

Jul-17

Aug-17

Sep-17

Oct-17

Nov-17

Dec-17

Jan-18

31st AEBG 15-16 Final, 16-17 Per. 3, 17-18 Per. 1 AB104 Exp. & Progress Report 31st AEBG 16-17 Data and Accountability Final Report Due

7th Governance Committee Meeting 1:30-3:30 p.m.25th AEBG 16-17 Data and Accountability Close Out Report Deadline

1st AEBG 15-16 Close Out Report Deadline7th Governance Committee Meeting 1:30-3:30 p.m.

4th Governance Committee Meeting 1:30-3:30 p.m.

2nd Governance Committee Meeting 1:30-3:30 p.m.

6th Governance Committee Meeting 1:30-3:30 p.m.20th AEBG 16-17, 17-18 Budget Revision Due

Jul-18

31st AEBG 16-17 Per. 4, 17-18 Per. 2 AB104 Reporting Due

Jan-19

31st AEBG 16-17 Per. 5, 17-18 Per. 3 AB104 Reporting Due

Mar-19

1st AEBG 16-17 Closeout Report Due

Mar-20

1st AEBG 17-18 Closeout Report Due

Jun-18

Feb-18

Mar-18

Apr-18

May-18

UPDATED 9-27-2017

3C Connect – Career + College + Community

Feasibility StudySeptember, 2017

Tara Arenas, Marin County Office of EducationKatheryn Horton, College of MarinKevin Kerr, San Rafael City SchoolsKen Lippi, Marin county Office of EducationAnna Pilloton, College of MarinKathy Takemoto, Adult Education Block Grant Program Outreach & Support Coordinator

DRAFT2

EXECUTIVE SUMMARY3C Connect is a program to actively and effectively transition newcomer, aging-out high school seniors18+ years of age to appropriate adult education programs in Marin County. To achieve this goal, students will be introduced to educational and community services, agencies, and individuals which promote personal well-being, and a long with job search and retention skills, and college preparation.

A pilot 3C Connect program was conducted during Summer 2017 for 6-weeks at Madrone High School in San Rafael, CA. Ten of 70 eligible students participated in this voluntary program. In addition to English as a Second Language instruction, students participated in site visits to community based organizations, received classroom presentations on careers, accessed pro-bono legal consultation, and prepared draft versions of resumes and cover letters. The cost of the pilot program was $14,452.00.

DRAFT3

PROBLEM STATEMENTIn past years, high school administrators faced the difficult task each spring of informing adult aged students (18+ years of age) with insufficient credits toward graduation that they would not being returning to school in the fall. Many of these students were newcomers and unfamiliar with the educational options available to them. Although these students were directed toward adult education programs in English as a Second Language and high school completion, it was difficult for them to navigate the various choices without assistance.

By assisting students in planning for their continued education after high school, students can continue to work towards their personal goals with the support of community agencies and services. The September 12, 2017 Salud America! Report on mental health needs of Latino students explains the importance of supportive services for students.http://salud-america.org/healthymindsresearch/?eType=EmailBlastContent&eId=4d4b434d-7433-467a-961a-b6e25b1521bd

An integral part of 3C Connect includes the use of a Case Manager who actively follows and assists students as they work towards their goals.

As students transition from high school to ESL, high school equivalency programs, career technical educational programs, or community college, they will not be considered high school drop-outs.

DRAFT4

PROGRAM PURPOSE3C Connect is an adult education program which will:

1) Actively transition 18-year-old (aged-out) newcomer high school students to appropriate adult education programs and create an individual education plan for each student

2) Provide introductory college and career exploration3) Connect students with key health and human resources organizations in Marin County

NEWCOMER STUDENT FINDINGSTwenty students participated in a guided focus group discussion in spring, 2017. Ten students met individually with a Case Manager during a summer, 2017 3C Connect program. Some findings:

Many students have significant gaps in their education in their home country and did not have the funds to continue with their education or needed to work to support their family. Most students did not have the opportunity for an in-depth review of their prior completed, transcribed education by a Case Manager upon enrollment in a Marin County high school

Students realize the importance of learning English. Almost all respondents have a goal of completing US high school requirements and attending college

Career interests named were automotive technology, medical careers, hospitality, child care, education, construction

Most students were working or wanting to find work in order to help their families back in their home country

Supports students identified were help to foster the desire to stay in high school to earn a diploma, personal support from family/friends and community services, good and caring teachers, income from working

DRAFT5

TUDENT SELECTION/SCREENING CRITERIA IN FALL SEMESTER

140+ Units18 years old

Finish diploma at local high school

100 - 139 Units18 years old

Enroll in 3C ConnectFinish your high

school equivalency a local adult school

Less than 100 Units18 years old

Enroll in 3C ConnectFinish high school

euqivalency a a local adult school

Estimated number of eligible students: 40 – 80.

PROGRAM PROPOSAL1) In fall, identify 18+ year old students who will age-out by the end of the school year without a high

school diploma and enroll them in 3C Connect for the Spring 2018 semester.2) 3C Connect students will have 120 minutes of ESL instruction followed by 120 minutes of educational

planning, career exploration, job preparation, and use of community resources3) An additional 120 minutes will consist of high school completion courses (GED® and/or HiSET®)4) Students will participate in an acculturation workshop. This vital, integral workshop was generously

provided by Canal Alliance during the Summer 2017 3C Connect program.5) All students will participate in a short-term non-credit career technical education course.6) All students will participate in a short-term career exploration course and receive 1 unit of College of

Marin credit.7) Additional curriculum activities will include classroom speakers and employer/agency site visits.8) Each student will meet privately with the Case Manager at least twice during the spring semester.9) The Adult Education Program Outreach and Support Coordinator will assist students with invest\gating

and enrolling in appropriate adult education programs as soon as they are eligible.10) Student data elements will be collected as required by AB 104 Adult Education Block Grant.11) Establish a 3C Connect Advisory Committee comprised of education and community partners.

DRAFT6

PROGRAM SCHEDULE16 Weeks of Instruction

Mornings AfternoonWeeks 1 - 4 121 minutes ESL instruction

120 minutes overview of community resources

120 minutes high school equivalency instruction

Participation from Canal Alliance, Marin Community Clinic, SparkPoint MarinAll students meet privately with the Case Manager who arranges referrals for health care, immigration needs, housing needs

Weeks 5 - 8 121 minutes ESL instruction120 minutes introduction to college, careers, career technical education including partner College of Marin

120 minutes high school equivalency instruction.

Introduction to college via College of Marin’s Career Exploration course, earning 1 unit of articulated college credit. campus tours, Puente Program.10,000 Degrees provides information about attending college

Weeks 9 – 12 121 minutes ESL instruction120 minutes short-term CTE course, job shadowing, employer site visits, classroom presentations.


Weeks 12 – 16 121 minutes ESL instruction120 minutes transition preparation


On-site student assistance to enroll in summer ESL, summer HSE, summer internships.Introduction to College of Marin transition coordinators and adult education program and outreach coordinator.End of semester interviews with Case Manager for all students

DRAFT7

3C CONNECT PROGRAM OPERATION & DATA COLLECTION1) All entering students will meet privately with a Case Manager to create educational plan and determine

if community health and welfare services are needed. Students will meet twice during the semester with a Case Manager.

2) Students participate in 241 minutes of instruction per day: 121 minutes of ESL and 120 minutes of career exploration, educational planning, orientation to community college, short-term career technical education, job skills preparation. High school equivalency classes will be offered for 120 minutes each day.

3) Adult Education Program Outreach & Support administers pre- and post-ESL assessment and gathers and inputs student data points into TOPSpro Enterprise as required by the Adult Education Bock Grant

4) Adult Education Program Outreach & Support Coordinator assists students in enrolling in continuing ESL instruction and/or high school equivalency programs at adult schools in Marin County.

5) Adult Education Program and Outreach Coordinator informs high schools of student outcomes and placement into adult education programs.

6) Case Manager will contact students during the fall semester to check-in, provide referrals, and determine outcomes in employment and continuing education.

PROGRAM BUDGET Estimate: 50 student participants, 18+ years of age

Direct CostsCase Manager, salaryFull-time, base salary $80,000

$80,000

Case Manager, Benefit.20% $16,000ESL Instructor, salary10 hrs/wk instruction, 5 hrs/wk preparation, $30/hr16 weeks

$40,000 (.40 FTE)

ESL Instructor, benefits, .20% $ 1,400Adult Education Program Administrative Assistant, .50% $23,000Adult Education Program Administrative Assistant benefits, .20% $ 4,600Contracted CTE Instructors4 classes at 80 hours each, $65/hr

$20,800

Instructional materials/supplies $1,500Career/educational planning/assessment materials $ 2,000

TOTAL Direct Costs $189,300In-kind SupportAdult Education Program Outreach & Support Coordinator, salary4 weeks, base salary $80,000 provided in-kind by the AEBG

$ 6,667

Adult Education Program Outreach & Support Coordinator, benefits, .20% provided in-kind by the AEBG

$ 1,333

College of Marin Transition Coordinator/consultant $ 5,000TOTAL In-kind costs $ 13,000

TOTAL Costs $202,300Cost per student $ 4,046

DRAFT8

PROGRAM GOALS & OUTCOMES Each student is transitioned and enrolled into an adult school program which offers ESL, high

school equivalency or completion, career technical training, community college, or

apprenticeship.

Each student who wants to work can confidently search for a job and knows what is expected

during an interview and on the job. Each student will have a professional resume.

Each student knows how to access community based health and welfare services.

Each student has participated in one CTE non-credit training course.

PAST & FUTURE COMMUNITY PARTNER PARTICIPANTSBloom

Canal AllianceCanal Welcome Center

College of MarinConservation Corps North Bay

Kaiser Permanente, Terra LindaMarin Community Clinic

Marin County Office of EducationMarin Employment Center

Novato Unified School DistrictRoss Valley Fire Department

San Rafael City SchoolsSan Rafael Public Library

SparkPoint MarinTamalpais Adult School

10,000 Degrees

Marin County AEBG Program Outreach & Support Coordinator Report – September 2017

1

Meeting/Activity Purpose Potential Needed Follow Up

Meeting with Gloria Estavillo, Canal Alliance, to learn about CTE programs offered at CA

CTE CA looking into having an instructor lead the on-line course work for a food handler certificate.

Participating in continuing BRAED conference calls regarding future regional data sharing.

Regional data sharing Monthly conference calls with RDA (consultant).Demo of CommunityPro at Laney College on 9/29/2017 for Bay Area AEBG Consortia.

ESL classes started at Madrone High School on 9.11.2017. Three pre-registration sessions held for assessments.

Adult ESL

Participated in interviews for SRCS adult ESL and Spanish HSE instructor

ESLSpanish HSE

In need of two ESL teachers

Participating in AEBG TAP webinars for program updates and changes. Also participating in calls hosted by Neil Kelly

AEBG Grant updates and changes

Attending meetings to discuss program development for newcomer students

Transition aged out high school newcomers to adult education

Met with Marta Posada, NUSD to learn about their programs for newcomer students

Transitions from high school to adult school

Will share findings at newcomer meeting at MCOE.

Assisted COM with CASAS assessment of ESL students at IVC class

Assisted Anna McGee with delivering CASAS assessment

Marin County AEBG Program Outreach & Support Coordinator Report – September 2017

2

Attended second Healthcare Employer meeting sponsored by WANB. Employers need CNA/HHAs

Identify critical jobs in health care Is a CNA training program needed in Marin to replace course previously taught by the Red Cross? Closest program is at SRJC

Local MEC, Caran Cuneo and Josette Molly, will convene COM, AEBG, Career Pathways Coordinator for a de-brief, discussion meeting.

Researched Contra Costa AEBG consortium for guidance on data collection of inmate students

Updated AEBG requirement to collect data on all non-credit programs in the seven area regardless of funding.

Will need to implement data collection from the jail HSE program in Marin County Jail.

NB TIP graduation ceremony on 9/28/2017 at Vallejo Adult School. Anticipate 18 program completers.

Pre-apprenticeship Bill Scott has been told more funding will be available through Prop 39 and the CCCCO to conduct future courses in Marin/Sonoma.

Evaluation, Kathy Takemoto

JOB DESCRIPTION PROGRAM OUTREACH & SERVICES COORDINATOR IN SUPPORT OF THE MARIN COUNTY ADULT EDUCATION BLOCK GRANT CONSORTIUM

Range 1 Classified Management Salary Schedule ESD/HSD- 261 Days (12 months) Funding: Categorically-funded position

DEFINITION: Under the direction of the Assistant Superintendent, Education Services, the Program Outreach & Services Coordinator (POSC) will support the work of the Marin County Adult Education Block Grant (AEBG) Consortium by gathering, organizing, and disseminating information on adult education programs and support services within Marin County to prospective students, educational institutions, community based organizations and other entities working towards English language skills, literacy, numeracy, post-secondary education and training, and acquisition of job skills for Marin County adults 18 years of age and older. Periodic evening and weekend work required. Bi-lingual, Spanish, preferred.

EXAMPLES OF ESSENTIAL FUNCTIONS: Under the direct supervision and guidance of the Assistant Superintendent:

• Gather and inventory all county programs which address adult literacy, numeracy, post-secondary education, and job skills training. Build collaborative relationships with all adult education providers, social service agencies, and businesses in order to create a cohesive county-wide inventory of programs and related services for adult education students.

Between June 1, 2016 and June 30, 2017, I have met and connected with community partners including:

Marin Employment Connection Marin Economic ForumNorth Bay TIP Canal AllianceCanal Welcome Center Public DefenderAdult Probation Opportunity for IndependenceMarin County SELPA YWCA10,000 Degrees Puente ProgramMarin City CDC Marin County Veteran’s ServicesSparkPoint Marin Homeward BoundFour Points by Sheraton Trades WomenKiosk Porsche North AmericaW. Bradley Electric Lynn Wada CPAMiyoko’s Kitchen Harmony RestaurantNovato Human Needs Marin County Free LibrarySanta Rosa Junior College Ukiah Junior College

The purpose of these meetings was to promote the existing adult education programs currently offered throughout the consortium and learn about needed programs from partner perspectives.

I participated in regional meetings and events focused on job opportunities including: Ongoing participation in the NB Trades Introduction Program Steering Committee for

pre-apprenticeship course planning. Trades Fair, April 2017 (union apprenticeships) Marin Sonoma Healthcare Employer forum (needed workers and skill sets), April, 2017


Ongoing Bay Region Adult Ed planning team (regional data sharing) North Bay Industry Career Pathway Summit, October 2016

• Develop and implement a resource center model to be implemented county-wide as a repository of current adult education programs and services.

The consortium created a website as the repository for all program information and Consortium business. The initial website, https://www.marinadultedconsortium.com was created as a repository for public documents and consortium business. A second generation website, marinadulteducation.org, has been created by consultant Cathy Balach as we learned that potential students we accessing the first website but could not print out information in a logical, formatted manner.

Cathy conducted a training (6/14/2017) for COM and POSC with instruction on how to add events and classes to the calendar function of the new website.

The website and POSC have served as the central repository of information for the consortium at this time.

• Develop a communication strategy which informs all entities involved in adult education about program offerings throughout the county. Responsible for county wide communication on an ongoing, planned schedule via website and collateral materials.

I have been communicating with community partners, tailoring announcements to match their cliental. Cathy Balach has created flyers for consortium programs with a consistent look to the flyers. One electronic newsletter was sent in 2017 via MailChimp. Currently there are 51 community partners on the AEBG Stakeholders distribution list for program announcements.

I recruited students for four specific consortium programs this year: North Bay TIP, 11 students for COM sponsored 4-week Fresh Starts Academy, on-going Introduction to In-Home Caregiving offered at Tam Adult School, and #YesWeCode on behalf of Marin City CDC and Canal Welcome Center.

• Serve as a resource to consortium members to identify programs and agencies which support adult students.

I have performed limited outreach to other CBO’s who may quality for funding from the consortium. Opportunity for Independence submitted a proposal for consortium funding. The North Bay Trades Introduction Program (NB TIP) is at the end of funding for Prop 39; they may requested AEBG funds from the consortium in the future to conduct a second NB TIP class in Marin County. The consortium proposal form has been provided to NB TIP.

I assisted SRCS in starting an adult evening ESL class at Madrone High School. Beginning, intermediate, and advanced classes were offered. Babysitting was offered as a supportive service.

Recently, I have received requests for agency on-site instruction from Novato Human Needs, two San Rafael elementary schools, and an employer.

• Develop a method of gathering data and statistics for required grant reporting such as student inquiries, enrollment, program completion, and employment/wage outcomes. Provide quarterly


statistical reports, program narrative updates, and data analysis in order to improve services to students to AEBG Governance Committee at scheduled meetings.

I have participated in AEBG required classes and conference calls regarding the use of TOPSpro Enterprise and data collection. I assisted SRCS, MCOE, and COM with data collection and reporting as well as CASAS assessment administration. I will work with SUSD in October to initiate data collection procedures for their new programs.

Along with Katheryn Horton, COM, we are participants in the BACCC Bay Region Adult Education Data (BRAED) team meetings to explore how regional data sharing of adult students can take place.

Future data planning and collection includes use of Data & Accountability funds to pay a consultant to assist all Marin County consortium members with questions and needs regarding required data.

• Provide outreach and promotion of adult education programs at applicable student education events, roadshows, seminars, and fairs.

I participated in program fairs at San Rafael High School, Marin Economic Forum, and an employee-only event at Comcast to promote consortium partners and their programs.

Bill Scott, Marin Building Trades Council and I were selected to present a break-out presentation on the NB TIP at the AEBG Summit in Sacramento on 11/2/2016.

• Assist with county-wide convenings of adult education providers for program updates, professional development, goal planning.

I have attended meetings with Nancy Miller, SRJC, to specifically learn about the non-credit short-term CTE courses being developed at SRJC for adult students.

I attended two SRJC sponsored regional meetings on HiSET and AEBG programing in Santa Rosa.

Summary of future, local issues and needs:

Newcomer studentsContinue work with MCOE, COM, and county high schools to transition aging out newcomer students to adult education programs. SRCS conducted a Summer English Learner Academy to provide continued English instruction and actively transition students to fall adult ed programs in ESL and HSE instruction. A summary of the six week program, 3C Connect, is attached. 11 students were served in this pilot program.

Consider Reactivating the Adult School at SRCSPer Vicki Prater, CDE Regional Analyst, the SRCS Adult School remains in the state database in an “inactive” state. The program can be reactivated with school board approval and state approval of offered courses.

Bring Shoreline Unified fully into adult education course offeringsPOSC will work with Shoreline to establish protocols for student assessment and data collection per AEBG requirements.

Increased funds needed for on-going program administration at local member sites.


The Marin Consortium will need increased funds in order to provide admin support for each member to collect registrations, track student attendance and outcomes, administer CASAS assessments, provide teacher support, and provide basic administrative support such as ordering supplies and materials, answering questions from potential students, coordinating a substitute teacher pool, contacting students, arranging for classroom speakers or special events.

Increased funds for each member to hire a data coordinator or assign this responsibility to the program Outreach & Support Coordinator.

With changes in 2017 – 18 programming, the Marin consortium must evaluate data collection for jail high school equivalency programs and establishing non-credit career technical education courses.

From Neil Kelly conference call on 9/22/2017 and presented at regional update meetings.

MAEBG 2016-2017 Member AllocationsMember Direct Non-MOE 5% of Direct Non-MOE MOE Total Alloc. Less Adm. MonthlyCOM $211,429.00 $10,571.00 $222,000.00 $0.00 $222,000.00 $211,429.00 VariableMCOE $140,000.00 $7,000.00 $147,000.00 $0.00 $147,000.00 $140,000.00 VariableNUSD $80,952.00 $4,048.00 $85,000.00 $95,144.00 $180,144.00 $176,096.00 VariableSRCS $117,158.00 $5,858.00 $123,016.00 $0.00 $123,016.00 $117,158.00 VariableSUSD $24,762.00 $1,238.00 $26,000.00 $0.00 $26,000.00 $24,762.00 VariableTAS $161,905.00 $8,095.00 $170,000.00 $529,161.00 $699,161.00 $691,066.00 VariableMAEBG $736,206.00 $36,810.00 $773,016.00 $624,305.00 $1,397,321.00 $1,360,511.00 Variable

MAEBG 2017-2018 Member AllocationsMember Direct Non-MOE 5% of Direct Non-MOE MOE Total Alloc. Less Adm. MonthlyCOM $211,429.00 $10,571.00 $222,000.00 $0.00 $222,000.00 $211,429.00 $21,142.90MCOE $140,000.00 $7,000.00 $147,000.00 $0.00 $147,000.00 $140,000.00 $14,000.00NUSD $90,476.00 $4,524.00 $95,000.00 $95,144.00 $190,144.00 $186,096.00 $18,609.60SRCS $117,158.00 $5,858.00 $123,016.00 $0.00 $123,016.00 $117,158.00 $11,715.80SUSD $24,762.00 $1,238.00 $26,000.00 $0.00 $26,000.00 $24,762.00 $2,476.20TAS $152,381.00 $7,619.00 $160,000.00 $529,161.00 $689,161.00 $681,066.00 $68,106.60MAEBG $736,206.00 $36,810.00 $773,016.00 $624,305.00 $1,397,321.00 $1,360,511.00 $136,051.10

Fiscal Services

835 College Ave., Kentfield, California 94949 415-883-2211, ext. 8168

AEBG 2017-2018 Reporting Template FY and Quarter:

Date:

FED ID # 68-0194359


Beginning Budget

Previous Expenses

Current Expenses


By ServiceAdult Education (ABE, ASE, Basic Skills) $60,000 $0 $0 $60,000 English as a Second Language $47,000 $0 $0 $47,000 Adults in the Workforce $0 $0 $0 $0 Adult Training to Support Child Success $0 $0 $0 $0 Adults with Disabilities $0 $0 $0 $0 Career and Technical Education $99,429 $0 $0 $99,429 Pre-Apprenticeship Training $5,000 $0 $0 $5,000 Total $211,429 $0 $0 $211,429 By ObjectiveSeamless Transition $110,000 $0 $0 $110,000 Gaps in Services $7,000 $0 $0 $7,000 Accelerated Learning $40,000 $0 $0 $40,000 Professional Development $39,429 $0 $0 $39,429 Leveraging Structures $15,000 $0 $0 $15,000 Total $211,429 $0 $0 $211,429 By Object Code1000 Instructional Salaries $37,000 $0 $0 $37,000 2000 Non-Instructional Salaries $53,929 $0 $0 $53,929 3000 Employee Benefits $26,800 $0 $0 $26,800 4000 Supplies and Materials $8,200 $0 $0 $8,200 5000 Other Operating Expenses $78,000 $0 $0 $78,000 6000 Capital Outlay $7,500 $0 $0 $7,500 7000 Other Outgo $0 $0 $0 $0 Indirect/Administration $0 $0 $0 $0 Total $211,429 $0 $0 $211,429 Total AEBG allocation for COM is $222,000.00

$211,429.00 – programming $10,571.00 – 5% of $211,429.00 for administration fee to Fiscal Agent (COM)

Please include narrative of expenditures below:

College of Marin Attn: Leslie Barker 1800 Ignacio Blvd. Novato, CA 94949

2017-2018 AEBG Funding MARIN COUNTY OFFICE OF EDUCATION Period 1 Report Due: 1/20/18 ____ AEBG Coordinator Period 2 Report Due: 7/20/18 ____

1111 Las Gallinas Ave Date: San Rafael, CA 94903


Beginning Budget

Previous Expenses

Current Expenses


By ServiceAdult Education (ABE, ASE, Basic Skills) $0 $0 $0 $0 English as a Second Language $0 $0 $0 $0 Adults in the Workforce $20,000 $0 $0 $20,000 Adult Training to Support Child Success $120,000 $0 $0 $120,000 Adults with Disabilities $0 $0 $0 $0 Career and Technical Education $0 $0 $0 $0 Pre-Apprenticeship Training $0 $0 $0 $0 Total $140,000 $0 $0 $140,000 By ObjectiveSeamless Transition $40,000 $0 $0 $40,000 Gaps in Services $32,000 $0 $0 $32,000 Accelerated Learning $10,000 $0 $0 $10,000 Professional Development $20,000 $0 $0 $20,000 Leveraging Structures $38,000 $0 $0 $38,000 Total $140,000 $0 $0 $140,000 By Object Code1000 Instructional Salaries $13,000 $0 $0 $13,000 2000 Non-Instructional Salaries $12,500 $0 $0 $12,500 3000 Employee Benefits $7,500 $0 $0 $7,500 4000 Supplies and Materials $15,000 $0 $0 $15,000 5000 Other Operating Expenses $92,000 $0 $0 $92,000 6000 Capital Outlay $0 $0 $0 $0 7000 Other Outgo $0 $0 $0 $0 Indirect/Administration $0 $0 $0 $0 Total $140,000 $0 $0 $140,000 Total AEBG allocation for MCOE is $147,000.00: $140,000.00 – programming $7,000.00 – 5% of $140,000.00 for administration fee to Fiscal Agent (COM) Please include narrative of expenditures below:

Submit to College of Marin, IVC Campus Attn: Katheryn Horton, 1800 Ignacio Blvd. Novato, CA 94949

2017-2018 AEBG Funding NOVATO UNIFIED SCHOOL DISTRICT Period 1 Report Due: 1/20/18 ____ AEBG Coordinator Period 2 Report Due: 7/20/18 ____

1015 7th Street Date: Novato, CA 94945


Beginning Budget

Previous Expenses

Current Expenses


By ServiceAdult Education (ABE, ASE, Basic Skills) $82,976 $0 $0 $82,976 English as a Second Language $72,976 $0 $0 $72,976 Adults in the Workforce $0 $0 $0 $0 Adult Training to Support Child Success $30,144 $0 $0 $30,144 Adults with Disabilities $0 $0 $0 $0 Career and Technical Education $0 $0 $0 $0 Pre-Apprenticeship Training $0 $0 $0 $0 Total $186,096 $0 $0 $186,096 By ObjectiveSeamless Transition $72,976 $0 $0 $72,976 Gaps in Services $62,976 $0 $0 $62,976 Accelerated Learning $9,000 $0 $0 $9,000 Professional Development $10,000 $0 $0 $10,000 Leveraging Structures $31,144 $0 $0 $31,144 Total $186,096 $0 $0 $186,096 By Object Code1000 Instructional Salaries $65,000 $0 $0 $65,000 2000 Non-Instructional Salaries $63,000 $0 $0 $63,000 3000 Employee Benefits $10,000 $0 $0 $10,000 4000 Supplies and Materials $13,000 $0 $0 $13,000 5000 Other Operating Expenses $15,952 $0 $0 $15,952 6000 Capital Outlay $11,144 $0 $0 $11,144 7000 Other Outgo $8,000 $0 $0 $8,000 Indirect/Administration $0 $0 $0 $0 Total $186,096 $0 $0 $186,096 Total NUSD AEBG allocation for 2017-2018 is $190,144.00: $186,096.00 – programming $4,524.00 – 5% of $95,000.00 (non-MOE funding) for administration fee to Fiscal Agent (COM). Please include narrative of expenditures below:


2017-2018 AEBG Funding SAN RAFAEL CITY SCHOOLS Period 1 Report Due: 1/20/18 ____ AEBG Coordinator Period 2 Report Due: 7/20/18 ____

310 Nova Albion Way Date: San Rafael, CA 94903


Beginning Budget

Previous Expenses

Current Expenses


By ServiceAdult Education (ABE, ASE, Basic Skills) $0 $0 $0 $0 English as a Second Language $117,158 $0 $0 $117,158 Adults in the Workforce $0 $0 $0 $0 Adult Training to Support Child Success $0 $0 $0 $0 Adults with Disabilities $0 $0 $0 $0 Career and Technical Education $0 $0 $0 Pre-Apprenticeship Training $0 $0 $0 $0 Total $117,158 $0 $0 $117,158 By ObjectiveSeamless Transition $0 $0 $0 $0 Gaps in Services $109,658 $0 $0 $109,658 Accelerated Learning $0 $0 $0 $0 Professional Development $7,500 $0 $0 $7,500 Leveraging Structures $0 $0 $0 $0 Total $117,158 $0 $0 $117,158 By Object Code1000 Instructional Salaries $16,200 $0 $0 $16,200 2000 Non-Instructional Salaries $74,142 $0 $0 $74,142 3000 Employee Benefits $20,000 $0 $0 $20,000 4000 Supplies and Materials $6,816 $0 $0 $6,816 5000 Other Operating Expenses $0 $0 $0 $0 6000 Capital Outlay $0 $0 $0 $0 7000 Other Outgo $0 $0 $0 $0 Indirect/Administration $0 $0 $0 $0 Total $117,158 $0 $0 $117,158 Total SRCS AEBG allocation for 2017-2018 is $123,016.00: $117,158.00 – programming $5,858.00 – 5% of $117,158.00 for administration fee to Fiscal Agent (COM) Please provide narrative of expenditures below:


2017-2018 AEBG Funding Shoreline UNIFIED SCHOOL DISTRICT Period 1 Report Due: 1/20/18 ____ AEBG Coordinator Period 2 Report Due: 7/20/18 ____

10 John Street Date: Tomales, CA 94971


Beginning Budget

Previous Expenses

Current Expenses


By ServiceAdult Education (ABE, ASE, Basic Skills) $0 $0 $0 $0 English as a Second Language $24,762 $0 $0 $24,762 Adults in the Workforce $0 $0 $0 $0 Adult Training to Support Child Success $0 $0 $0 $0 Adults with Disabilities $0 $0 $0 $0 Career and Technical Education $0 $0 $0 $0 Pre-Apprenticeship Training $0 $0 $0 $0 Total $24,762 $0 $0 $24,762 By ObjectiveSeamless Transition $0 $0 $0 $0 Gaps in Services $24,762 $0 $0 $24,762 Accelerated Learning $0 $0 $0 $0 Professional Development $0 $0 $0 $0 Leveraging Structures $0 $0 $0 $0 Total $24,762 $0 $0 $24,762 By Object Code1000 Instructional Salaries $12,262 $0 $0 $12,262 2000 Non-Instructional Salaries $5,000 $0 $0 $5,000 3000 Employee Benefits $4,750 $0 $0 $4,750 4000 Supplies and Materials $2,750 $0 $0 $2,750 5000 Other Operating Expenses $0 $0 $0 $0 6000 Capital Outlay $0 $0 $0 $0 7000 Other Outgo $0 $0 $0 $0 Indirect/Administration $0 $0 $0 $0 Total $24,762 $0 $0 $24,762 Total SUSD AEBG 2017-2018 allocation is $26,000.00: $24,762.00 – programming $1,238.00 – 5% of $24,762.00 for administration fee to Fiscal Agent (COM) Please provide narrative of expenditures below:___


2017-2018 AEBG Funding TAMALPAIS ADULT SCHOOL Period 1 Report Due: 1/20/18 ____ AEBG Coordinator Period 2 Report Due: 7/20/18____

375 Doherty Drive Date: Larkspur, CA 94939 DRAFT 9/28/17


Beginning Budget

Previous Expenses

Current Expenses


By ServiceAdult Education (ABE, ASE, Basic Skills) $531,941 $0 $0 $531,941 English as a Second Language $139,124 $0 $0 $139,124 Adults in the Workforce $0 $0 $0 $0 Adult Training to Support Child Success $0 $0 $0 $0 Adults with Disabilities $0 $0 $0 $0 Career and Technical Education $10,000 $0 $0 $10,000 Pre-Apprenticeship Training $0 $0 $0 $0 Total $681,065 $0 $0 $681,065 By ObjectiveSeamless Transition $183,065 $0 $0 $183,065 Gaps in Services $430,000 $0 $0 $430,000 Accelerated Learning $20,000 $0 $0 $20,000 Professional Development $33,000 $0 $0 $33,000 Leveraging Structures $15,000 $0 $0 $15,000 Total $681,065 $0 $0 $681,065 By Object Code1000 Instructional Salaries $399,845 $0 $0 $399,845 2000 Non-Instructional Salaries $5,000 $0 $0 $5,000 3000 Employee Benefits $195,861 $0 $0 $195,861 4000 Supplies and Materials $45,000 $0 $0 $45,000 5000 Other Operating Expenses $8,000 $0 $0 $8,000 6000 Capital Outlay $0 $0 $0 $0 7000 Other Outgo $26,855 $0 $0 $26,855 Indirect/Administration $504 $0 $0 $504 Total $681,065 $0 $0 $681,065 Total TAS AEBG allocation for 2017-2018 is $689,161.00: $681,065.00 – programming $7,619.00 – 5% of $160,000 (non-MOE funding) for administration fee to Fiscal Agent Please provide narrative for expenditures below:


Name/Title Tasks Annual BudgetAEBG Outreach Coordinator

$100,000 salary/benefits

Gather and inventory county-wide programs that address adult education.

Develop and implement a resource center model for county-wide use as a repository of current adult education programs and services.

Develop a communication strategy that informs all entities involved in adult education about program offerings.

Responsible for county-wide communication on ongoing, planned schedule via website and collateral materials – in partnership with Cathy Balach.

Develop a method of gathering data and statistics for required grant reporting such as student inquiries, enrollment, program completion, and employment/wage outcomes – in partnership with Anna.

Provide quarterly statistical reports, program narrative updates, and data analysis in order to improve services for AEBG Governance Committee at scheduled meetings.

Provide outreach and promotion of adult education programs at applicable student events, roadshows, seminars, and fairs.

Assist with county-wide convenings of adult education providers for program updates, professional development, and goal planning.

Attend monthly AEBG Governance meetings, as well as other meetings/webinars/professional development.

AEBG Marketing Coordinator $11,000.00

Develop marketing materials for county-wide adult education programming as needed - in partnership with Outreach Coordinator.

Develop and support the county-wide adult education website, including updating meetings and board packet uploads, and content, working with images, pdfs, etc.

MAEBG Consortium-Wide Expenses

Update all county-wide adult education member classes on the website.

Support AEBG staff with filings and review/proof plans, as needed.

Provide routine maintenance and optimization to improve visibilty of the consortium website (keeping it healthy on the back-end).

Create and maintain Marin AEBG Facebook page as an alternative source for county-wide adult education students to stay abreast of adult-education offerings.

AEBG Counseling/Transition Coordinator $15,000 Contract

Develop individualized academic intervention strategies for county-wide adult education student success.

Maintain and expand liaison relationships with student services at community college and county-wide adult education programs.

Facilitate “warm hand-offs” between county-wide adult education programs.

Maintain and prepare program reports and student outcome data – in partnership with Outreach Coordinator.

Refer students to other county-wide services - in partnership with Outreach Coordinator

Attend monthly AEBG Governance meetings, as well as other meetings/webinars/professional development.

AEBG Fiscal/Reporting Support $10,000 contract

Assist MAEBG Consortium Members with program objectives and priorities.

Monitor and report progress toward program goals, objectives, outcomes, and deliverables related to AEBG requirements – in partnership with Outreach Coordinator.

Manage AEBG budget in collaboration with consortia members, partners, and COM (fiscal agent) accounting staff.

Keep abreast of changes to AEBG policies and procedures via webinars and AEBG communications, and report procedures to consortia members.

Communicate regularly with AEBG outreach and marketing coordinators, including website coordinator, to ensure accurate information is made public.

Attend and take notes at monthly AEBG Governance meetings, as well as other meetings/webinars/professional development.

Assist in creating agendas and mutes - in partnership with Outreach Coordinator.

Total Consortium-Wide $136,000.00

AEBG Data Specialist $32,000 contract (D & A Grant)

Develop and monitor procedures to ensure proper collection and processing of data.

Document data procedures and provide staff training.

Input, process, and update a variety of data and information in assigned computer systems concerning institutional characteristics, student data, and pedagogy.

Support launch of data reporting system and oversee to data aggregation, assessing and ensuring consistency of data; compare data and identify errors and discrepancies; make corrections, additions, and modifications as needed.

Develop innovative options for tracking client results.

Complete reporting as requested/required by external private or public agencies.

Conduct specialized research, and compile, assemble, evaluate, and prepare a variety of educational data for use in reports and institutional planning activities.

Extract and manipulate information, generate links to data, and write ad-hoc computer programs and queries in the production of a variety of reports requested by enrollment management and planning.

Maintain database of student contact information across county-wide adult education programs.

marin county adult education consortium adult …...2016-2018 aebg due dates jaemi naish application...

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