marketing & strategic communications update
DESCRIPTION
Marketing & strategic Communications UPDATE. Style Guide. University of Waterloo Writing Style Guide is now available at https://uwaterloo.ca/brand-guidelines/resources-downloads/university-waterloo-writing-style-guide PDF version now online Digital version coming this summer. - PowerPoint PPT PresentationTRANSCRIPT
Marketing & strategic CommunicationsUPDATE
Style Guide
University of Waterloo Writing Style Guide is now available at https://uwaterloo.ca/brand-guidelines/resources-downloads/university-waterloo-writing-style-guide
• PDF version now online
• Digital version coming this summer
ASSET BANKUPDATE & OVERVIEW
Background
2012 – 2013 DMAM working group surveyed campus re: digital asset management needs
Evaluated potential solutions
Selected Asset Bank
• More about Asset Bank at http://www.assetbanksoftware.com/
Pilot implementation includes MSC, ENG, IST and LIB
Process/Status
Downgraded from enterprise license due to cost restraints and desire to evaluate solution prior to full commitment
• $25, 000 + support and storage fees to $8000 (includes 1 year support) and IST provided server and storage (initially 3 TB)
Software purchased December 2013
Attempted installation in January 2014
• LDAT integration problem that required additional license
Resolved February 2014
Process/Status
Initial/starting taxonomy confirmed and implemented February/March 2014
On-site training March 2014
Testing, troubleshooting, documentation and keyword/taxonomy management plan April – June 2014
Estimated final report and recommendations September 2014
Installation details
Current license is shared with a single taxonomy
• Views/access can be restricted by user groups
• Additional metadata requirements handled by use of Keywords
• Admins have full access to all assets
Current install limited to images only
• Can accommodate video/audio/documents
Installation details
Requires CAS authentication
• Users managed via CHIP re: WATIAM
Accessible off-campus only with VPN
License is shared with a single taxonomy
• Views/access can be restricted by user groups
• Additional metadata requirements handled by use of Keywords
• Admins have full access to all assets
Pilot install limited to images only
• Can accommodate video/audio/documents
Key features
Tagged/searchable assets by taxonomy, keywords and attributes
Import of existing metadata
• Some customziation/mapping/work-arounds required
Batch upload and update feature
Controlled views/access by user groups
Customized permissions on usage
• Restricted to specific groups
• Approval required
• Open access (from campus)
Key features
Download/export size options
Lightbox feature to share/email collections
• Can share a lightbox with non-users on campus
• Currently looking for solutions to share a lightbox with non-users off campus
Active/expired dates specification
Reports on activity and usage
Limitations
NOT WCAG 2.0 compliant
• WCAG 1.0 compliant with active attention paid to resolving accessibility concerns
On-campus access only
• IST currently evaluation modification to this to enable sharing assets with external audiences
• Can also be re-evaluated at time of enterprise license install
Licensed for 50 users total