marketplace and sponsorship prospectus 19 · connect with attendees demonstrate how your product,...

marketplace and sponsorship prospectus

SAN AntonioDecember 4–6, 201919

2 SAN AntonioDecember 4–6, 2019

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who attends? 2018 Conference Attendees

Other10%

Parent 4%

University Faculty or Staff 3%

District-level Coordinator/Administrator

19%

Classroom Teacher

25%

G/T Specialist

39%

“Those who attend this conference are some of the most active

teachers in the field, they are coordinators, they are purchasing

decision makers, and I believe that any company coming here would do themselves a favor by being in front of those buyers. It’s a huge

return on investment long term for a company like ours.” - Prufrock Press

Projected 2019 attendance: 2,000

0% 10% 20% 30% 40% 50% 60%

All ofthe Above

Universityand/or Adult

Learners

Grades 9–12

Grades 6–8

Grades 3–5

Pre-K–Grade 2

2018 Conference Attendees by Grade Served

The Texas Association for the Gifted & Talented giftED Conference is the must-attend event for educators, coordinators, administrators, specialist and anyone with a passion for gifted education. As the largest state association of its kind, with nearly 4,000 members, TAGT has developed a rich community of educators and parents seeking to positively impact the lives of gifted individuals. The giftED19 Exhibitor and Partnership Program offers high-value, exposure opportunities for your company to develop meaningful relationships, drive sales and build brand awareness. With a variety of opportunities and price points, giftED is designed to meet your specific outreach and sales objectives.

3Texas associaTion for The GifTed & TalenTed

why partner with us?

Connect with attendeesDemonstrate how your product, service or organization can help educators develop a more impactful learning experience for their students.

Increase exposure Stand out from the competition and dramatically increase awareness for your organization among the most influential and engaged educators in Texas.

Build relationshipsMeet face-to-face with attendees to strengthen existing relationships, build new prospects and expand your network base.

Demonstrate your support for the gifted community

Distinguish your organization by showcasing your support for the gifted community and commitment to education.


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who should exhibit?

O Assessment and Reporting Companies

O Curriculum Design Companies/Consultants

O Instructional and Test Preparation Providers

O Publishers and Bookstores

O Professional Development/Educational Training Consultants

O EdTech Companies

O Summer Camps and Enrichment Programs

O Educational Products, Toys, Games Vendors

O Student Programs/Organizations

O Professional Education Organizations

O Colleges and Universities

“I’ve met many gifted coordinators at the TAGT

Conference and from those relationships my program

has been used across entire districts.”- Mindvine Press


marketplace floor plan

Reserve Your Space: tagtconference.org/exhibitors

NELSON WOLFF

208

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PREFUNCTION LOBBYPREFUNCTION PREFUNCTION

114

216

401 422

246

352

544

108 110 112100 102 104 134

TAGT HQ

146 148 150 154

The Playground

207 209

224 226 228 230

245 247 249

250

400

LearningSpace

315 317 323 325 327 329 349

502

403

506

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405

404

512 514

409

516 518

408 411

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412 416

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420419

Lun

ch

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200 202 204

201 203 205

500

406

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414

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542

128

Indicates sold booths Indicates sponsor booths

400 aisle booths face inward/Align Vertically (E.g., 413/412 are side-by-side)

120


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exhibit opportunitiesMarketplace (Exhibit Hall)

Join more than 75 companies as they share innovative solutions to the unique challenges educators face serving gifted students. Showcase your products and services to participants at one of the largest gifted conferences in the country and gain strong connections to gifted programs across the state of Texas!

This year’s Marketplace prices include lunch for exhibitors on Thursday in the hall, plus access to exhibitor lounge with coffee in the mornings. The giftED19 Marketplace will also provide a space for unique programming and sessions for attendees throughout the conference.

Interactive PLAYGROUND Session Upgrade — $350

Opportunity to conduct a 60-minute interactive, hands-on demonstration in the Playground (7 available). Note. Exhibit hall prices do not include extra electricity, utility, or extra Internet.

New!

Exhibitor Pricing

Booth Type Size

Regular (Through Sept. 30)

Late (Oct. 1–Nov. 1)

In-Line 10' � 10' $950 $1050

Corner 10' � 10' $1050 $1250

Trapezoid150 sq ft

(booths 114, 208, 544)$1265 $1415

Triangle/half island200 sq ft,

(booths 401, 216, 422)$1965 $2265

Island 20' � 20' $3800 $4200

“Businesses come to TAGT to make meaningful connections that allow us to be effective partners for the entire school year.”- J Taylor Education



MarketplaceLOCATION: Nelson Wolff Ballroom

Exhibit Space Includes O Standard 8' back and 3' side drape in show colors (no drape included with

islands)

O Complimentary exhibitor badges (Two per 10' x10' booth purchased. Additional badges: $50. Please note, exhibitor badges are not valid for attendee use and intended for those working your exhibit space only.)

O One (1) 6' table, two (2) chairs, company identification sign

O Complimentary company listing on the conference website, printed program, and conference app

O Overnight security

exhibit logistics

Move-In Wednesday, December 4 8:00 a.m. – 2:00 p.m.

Show Hours Wednesday, December 4 Welcome Social 3:00 p.m. – 6:00 p.m. Thursday, December 5 7:30 a.m. – 4:30 p.m. Friday, December 6 7:30 a.m. – 1:00 p.m.

Move-Out Friday, December 6 1:30 p.m. – 3:30 p.m.

NEW! Extended Exhibit Hall Hours!

J.W. Marriott Hill Country Resort23808 Resort Pkwy

San Antonio, TX 78261

Discounted room rate: $199

Visit tagtconference.org to book

Schedule

Location & Hotels

“By creating a partnership with TAGT we are also building a network and a level of trust in us as a company so people know they can turn to us as a resource.” - Prufrock Press


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sponsorship opportunities giftED19 is an exciting and interactive experience—boost your recognition and drive awareness as we deliver meaningful exposure before, during, and after the event. Partner with TAGT to customize your program, or select any of the available sponsorship options described below.

Thought Leader Level | $5,000Link your organization with the largest conference of its kind in the state! As a Thought Leader, your company will be positioned as a leading resource and supporter of the gifted community. This sponsorship delivers the highest level of recognition before, during and after the event and ensures that attendees recognize your connection and commitment to making their learning journey exciting and successful. Benefits include:

O All Creative Level benefits

O Press release to industry media channels announcing the partnership

O Recognition in TAGT social media posts and eNewsletter Pulse

O Full-page ad in the event program

O Visual and verbal recognition at MasterMinds (general sessions), INSPIRE: TAGT Awards Celebration, and on event signage

O Two (2) invitations to the TAGT President’s Reception

TAGT Playground (1 available) Designed to facilitate learning through hands-on interaction, the TAGT Playground provides a destination for participants to touch, explore, discover, and learn through collaboration with fellow educators. Vast recognition, exhibit and demonstration opportunities are included.

Custom Options AvailableIndividualized to meet your needs, maximize your reach with a custom proposal from TAGT. Past packages have included branded content strands, sponsored lounge areas or meeting rooms, and conference element branding.

Creative Level | $3,500In addition to benefits listed with specific opportunity, Creative Level Sponsors receive:

O All Virtuoso Level benefits

O One pre-scheduled alert sent to all attendees through event app

O Two (2) invitations to the INSPIRE: TAGT Awards Celebration

O Half-page ad in the event program

MasterMinds session (3 available)You’re essentially guaranteed to reach all attendees at these exciting and inspiring keynote engagements. In addition to in-session recognition, a representative of your company will have the opportunity to address attendees directly.

Special Sessions Sponsor: Coordinator Track & Gifted+Equity Track (2 available)

Show your support for leaders and gifted education and the topic of equity in gifted education by sponsoring one of two special professional development tracks at the conference. Sponsors will be able to introduce speakers and session rooms will be labeled with sponsor-specific signage.

New! Evening Event Sponsor (3 available)Want to interact with attendees in a unique, fun-filled experience? Create your own evening event or sponsor a TAGT-created event, giving your staff the opportunity to interact with a core group of attendees as they experience giftED19 in a new way. Events could include team-building activities, social events, and more.


Virtuoso Level | $2,500In addition to benefits listed with specific opportunity, Virtuoso Level Sponsors receive:

O All Scholar Level benefits

O Upgraded company listing with logo on mobile app and in printed program

O Complimentary inclusion in Gifted Gamification

Mobile App

In 2016, 75% of attendees used the event mobile app and accessed it over 195,000 times before, during, and after the event to create their agendas, receive event notifications and download handouts. Your organization will receive well-rounded recognition including rotating banner ads and inclusion in Gifted Gamification.

Opening Kick-Off Social (2 available)

This evening event will be the official kick-off of giftED19. Located in the Exhibit Hall, attendees will catch up with friends, network with new colleagues, and visit with exhibitors.

Attendee Lanyards Sold!Printed exclusively with your logo and the TAGT logo, these lanyards are an excellent opportunity to ensure your company is recognized by all 2,000 attendees. Sponsor is responsible for production.

Attendee Bags Printed exclusively with your logo and the TAGT logo, every attendee receives a conference bag. All participants carry it during the conference and your company will be on their minds as they head home and use the bag all year. Sponsor is responsible for production.

Scholar Level | $1,500In addition to benefits listed with specific opportunity, Scholar Level Sponsors receive:

O Logo and link on giftED19 marketing emails specific to event/element sponsored

O Pre/post-event recognition in TAGT publication, TEMPO Journal

O Appropriate visual and verbal recognition during specific event or on sponsored element

giftED Exchange Series (Multiple available)One of the most popular sessions at giftED, this series gives you face-to-face access to more than 300 educators as they exchange and experience teaching techniques in these fast-paced mini-sessions. Sponsors have the opportunity to emcee the session, serve as a roundtable resource, work with TAGT to develop session content, and provide door prizes to a captive audience of energized educators.

Coordinators Coffee Sold!

Join G/T coordinators on Thursday morning as they connect and prepare for a full day at giftED19. Opportunity to attend is exclusive to G/T coordinators and representatives from two sponsoring companies.

Newbee lunch Sold!

Nearly a quarter of our attendees are new to the event every year. Connect with these educators as they enjoy lunch and information about giftED19 to kick off their conference. Company logo included on the Newbee Survival Guide and other Newbee materials.


Sold!


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special events sponsorship Take advantage of the many extra offerings at giftED19 by serving as sponsor and host for one of these special events.

Acceleration Summit | $2,500 (1 available)

This special summit will dive deep into the topic of acceleration, providing attendees with advanced learning and information, a keynote by a notable researcher on the topic, and the opportunity to connect over roundtables to help solve their acceleration challenges. Sponsor will be recognized in the program, on signage, on emails, and can introduce the keynote speaker.

Eat.Drink.Connect Lunch Sponsor | $2,500 (3 available)Everyone loves being fed! Be the hero of the day when you sponsor attendees’ lunch. Served in the exhibit hall, sponsors will be recognized on signage, emails, and app notifications, and have the opportunity to greet attendees casually as they grab their lunches.

Branded attendee Lounge | $2,000 (2 available)Be right in the thick of traffic between breakout sessions with the sponsorship of one of the lounges in the main foyer space. Set up your own signage and mingle with attendees. Requires purchase of some furniture if desired.

Wake up & dance party | $2,000 (2 available)Be the life of the party with this super fun, early morning dance party! Have fun with attendees and be recognized at the event as a sponsor. Help TAGT plan fun activities around the event and get your logo on all marketing for the event.

Get the Scoop on Grad School and University Networking Meet-Up | $500 (4 available; for university partners only)

University partners, show your commitment to gifted education research by co-hosting a grad school informational session and university networking meeting. Intended to grow the TAGT university network and help you connect with potential grad students, sponsors will be recognized at this event verbally, on the app, and on emails.

Reflection Break | $750 (4 available)

Give attendees a chance to connect with one another and process what they’ve learned. Recognition on emails and in the app, and the opportunity to connect with attendees.

Yoga Break | $500 (4 available)Help attendees take a break and practice mindfulness by sponsoring a yoga break for attendees. Sponsors will be recognized on signage, emails, and in the app.

Want to customize your support at giftED19 even further? Contact [email protected]


advertising and upgradesPromote your organization, tout new products and drive traffic to your website or booth through these high-impression opportunities. Whether before or during the event, be sure to integrate these elements into your promotion mix as it can be key to reaching your goals!

Ad Deadline: October 11, 2019

Ad Specifications: O Full Page: 6 � 9 + 1⁄8” bleed on all sides;

O Half Page Horizontal: 6 � 4.5 + 1/8” bleed on all sides (all ads are full color)

Print Advertising O Inside Front Cover Ad – $2,000

O Inside Back Cover Ad – $1,000

O Back Cover Ad – $1,500

O Full Page Ad – $800

O Half Page Ad – $400

Conference Website Advertising – $500Utilize this opportunity to tell your story on the TAGT giftED website before, during and after the event. We had over 12,000 unique page views in the months leading up to the 2018 conference.

Upgraded Conference Listing – $150Add your company logo to the mobile app and printed program listing.

Welcome Bag Insert – $750Get your organization’s promotional item into the hands of every attendee! 2,000 bags will be distributed.

Gifted Gamification – $300This fun and effective attendee activity drives additional traffic to your booth and offers an opportunity to build relationships with attendees. Prize drawings will take place on-site and your organization will be recognized in the program and on the mobile app.

Rules and RegulationsAssignment of SpaceOn July 15, 2019 space for the exhibition will be assigned in the order that requests are received and payment is made in full. Booth assignments will be made on a basic floor plan submitted in the exhibitor prospectus.

Your choices of booth location are more likely available with early registra-tion. Every effort will be made to place your booth as close to your choice location as possible! However, show management reserves the right to relocate exhibitors or modify the floor plan should it be deemed necessary.

Payment RequirementsPayment is due in full at the time of reservation. Space selections will not be considered reserved until this payment is received.

Cancellation of Exhibit SpaceCancellations of booth space must be made in writing and refunds for approved cancellations will adhere to the following schedule:

• July 1 – September 30, 2019: cancellation fee of 50% of the total booth cost

• After October 1, 2019: No refund

Show management reserves the right to refund any money paid for exhibit space on this contract and cancel space with no notice required.

In case of cancellation of the Conference & Exhibition due to act of God, fire, strike or any other circumstances beyond the control of TAGT, the exhibitor will be refunded any money paid for booth space, less the prorated share for the expenses incurred by TAGT in connec-tion with the exhibition. In case of cancellation of the Conference & Exposition for any other reason, or change in the place or date of the exhibition which is unsatisfactory to the Exhibitor, the Exhibitor will be entitled to a full refund of monies paid for exhibit space.

Use of Exhibit SpaceExhibit space is to be used solely for the display of the exhibitor’s prod-ucts and services offered for sale to the educators and parents of gifted students. Exhibitors are not permitted to sublet any portion of their space or to display merchandise of other manufacturers or distributors where no direct business relationship exists between them.

All exhibits must conform to the IAEE Guidelines for Display Rules and Regulations, and must not be of such nature or arrangement to obstruct the view or interfere with exhibits of others. No exhibit material may extend beyond the boundaries of the exhibit space, or exceed the height restrictions. No materials may be suspended from the ceiling or bridged across an aisle. All demonstrations must be confined within the exhibit space. No exhibitor may solicit attendees or distribute literature or other materials outside of his booth space.

The height of displays may not exceed 8 feet, with two exceptions: perimeter booths and entire island booths occupied by one exhibitor may be as high as 12 feet. Displays may not exceed 42 inches in height in the front half of the booth.

The use of sound systems or equipment producing sound is a privilege, not a right. Show management reserves the right to determine at what point sound constitutes interference with others and must be discontinued.

Show management reserves the right to decline or prohibit any exhibit or part of exhibit which in its opinion is not in keeping with the char-acter of the general exhibits; this includes personal conduct, clothing or costumes, in addition to printed matter, souvenirs or anything that can be classified, in the opinion of show management, as undesirable, objectionable or inappropriate.

Should there be any question on conforming to display rules or inter-fering with other exhibitors, final judgment will be made by show management.

Selling PolicyExhibitors may sell products on the exhibit floor during regular exhibit hours. Exhibitors are responsible for any and all permits required by law or local ordinance. An exhibitor without a Texas location needs a use tax permit. Call the State of Texas Comptroller of Public Accounts at 800.252.5555 for any forms, rules, etc., or complete information can be found at

www.window.state.tx.us.

Care of Exhibit SpaceExhibitors must not place any refuse or any materials which will endan-ger public safety or cause inconvenience to other exhibitors on the floor during exhibit hours. Booths must be in order before the opening of the show.

Exhibitors shall not injure, mar, mark, paint or in any manner deface the hall, or use nails, hooks, pins, screws or tape on the building. The exhibitor is liable for any and all damages which he may cause to the building or otherwise in connection with his exhibit. Helium balloons are prohibited.

Insurance and LiabilityInsurance on the exhibit is entirely at the exhibitor’s expense. Each exhibitor must maintain adequate insurance to cover injury, loss or damage to the general public, their employees and property.

TAGT will not be responsible for the loss of property of exhibitors from theft, damage by fire, water, accident or other causes. Although we will do all in our power to protect The Conference Facility against such loss, it is recommended that all exhibitors have representatives in attendance at all times, especially when exhibits are being set up or dismantled, to protect them against loss.

By accepting these rules, it is expressly understood and agreed that the exhibitor will make no claim of any kind against the Texas Association for the Gifted & Talented, or any of its members, contractors, or employees, for any loss, damage to or destruction of goods, or for any injury that may occur to himself or his employees while in the exhibit hall, or for any damage of any nature or character whatsoever.

The Conference Facility is not liable to the exhibitor for any damage to, or for the loss or destruction of, any exhibit or The Conference Facility of the exhibitor by fire or other casualty covered by an extended coverage endorsement to a fire insurance policy, whether caused by negligence of

the hall, its officers, agents, servants, employees or otherwise, all claims for any such loss or damage being expressly waived by exhibitor who agrees to indemnify and hold The Conference Facility harmless from such claims.

Decorations/Equipment ProvidedBackdrapes and wingdrapes and a booth sign measuring 7” x 44” show-ing booth number and company name, will be provided with each booth. All other furnishings and displays will be at the exhibitor’s expense. An exhibitor service manual with order forms for furnishings will be sent to exhibitors in September.

Installation and Removal of ExhibitsAll exhibits must be completely installed and ready for viewing by the date and hour the show is scheduled to begin. Exhibits or displays may not be removed from the show until the show has been officially closed.

The designated official service contractor, Shepard Exposition Services will be available to install and remove exhibits. TAGT allows exhibitors to install and remove their own exhibits, or to appoint firms other than the official contractor, so long as these firms conform to all rules and regulations and do not disrupt the orderly installation and removal of exhibits. If an outside contractor is used, the exhibitor must furnish show management with the name and address of the contractor as well as a certificate of insurance 15 days prior to the show.

There are certain exclusive contractors with specific responsibilities for services, such as electrical, drayage, cleaning and catering, with which exhibitors must contract. An exhibitor service kit with designated con-tractors and their forms will be sent to each exhibitor in September or upon receipt of the contract.

All exhibitor property must be removed from the exhibit hall by the end of the designated exhibitor move-out time. In the event that exhib-it space is not vacated by that time, show management is authorized to remove, at the exhibitor’s expense, all goods and property of the exhibitor, and show management or its agents shall not be liable for any damage or loss to such goods or property by reason of such removal.

Conditions of ContractThis contract is subject to all rules and regulations named herein, and also to all conditions the exhibit facility has made available. Exhibitor agrees to abide by all applicable fire, utility and building codes. All points not covered herein are subject to settlement by show manage-ment, and show management reserves the right to make such changes, amendments, and additions to these rules and such further regulations as may become necessary. This agreement shall be governed by the laws of the State of Texas.

Exhibitor RepresentativeThe signer of the Application & Contract for Exhibit Space shall be the official representative of the exhibitor and shall have the authority to act on behalf of the exhibitor in all matters relating to the show.


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marketplace and sponsorship prospectus 19 · connect with attendees demonstrate how your product,...

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