Massachusetts Department of Public HealthBureau of Infectious Disease Prevention, Response and Services Office of Integrated Surveillance and Informatics Services

How to run and format reports for yourLocal Board of Health

2011 (v11.0)

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Useful MAVEN icons to know

Workflows (Gears=Work)

Edit Personal Information

(Email Notification)

Push Pin (last 30 events)

Print out information

LBOH Reports

Create Contacts

Searches

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MAVEN Reports

Once you click on the report icon a new reporting window opens

Click on the down arrow button to preview all available reports

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Seven reports available to LBOH

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LBOH Basic Line List

Click on Run Report or Export ReportAllows you to view or save

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Result from clicking on the run report or export button

* First three lines must be deleted so you can sort your report

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LBOH count by received date report

Shows user all events where you have selected yes for Step 1 (LBOH notified)

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LBOH count by EventDate report

Shows user all events specified in the date range for events with a event date count

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LBOH extract for disease events

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LBOH extract in csv format (comma separate values)

Click on Open or Save (you choose)

Notice the problem with formatting – you can’t see the variable fields – not a problem with a few tricks

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Formatting your spreadsheet

Place cursor in the square above the number 1 and to the left of the A and click once – document will be highlighted

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Formatting

By placing cursor in between the two columns (A & B) and then double click all columns will open up to the correct size

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How to sort your spreadsheet

Highlight the column you want sorted (ie Disease) and then click on the

Data then Sort is another way to sort

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LBOH events by time period

This report gives you a snapshot of your town for specific periods

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Events by time period

Current Month, Previous Month, Year to Date, Last Year, and Last Year to Date by Status

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LBOH events by event by week date

You can select single diseases or groups

Need to select a status

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LBOH incomplete case report forms

Line list of all case report forms thatHave not beensubmitted

Reminder to printin landscape

Call ISIS with anyquestions

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LBOH incomplete case report forms

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Excel Basics

Edit Copy or Edit Paste (Ctrl-C, Ctrl-V)

Cut (Ctrl-X)

Sorting

Formatting

Borders, centering, orientation, header, footer

Undo something (Ctrl-Z)

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How to cut and paste from a report to an excel spreadsheet

Highlight all rows you want to cut and paste from MAVEN report to an excel spreadsheet

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Pasting the document from the web to excel

Ctrl-V pastes the document into the spreadsheet for you to view and print

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Pasting into a document

Once highlighted then hold down the Ctrl key while selecting the X key (this cuts the doc)

Open Excel and place cursor in Column A (first cell)

Either Select Edit from the task menu or hit the Ctrl key while selecting V (this pastes)

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Formatting your document

Highlight cells you want to be formatted

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Borders

Clicking on the Border Icon you can select the type of border you want to print your report out with

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Page Setup controls a few things

File-Page Setup (orientation, scaling, margins, header, footer, columns headers to print on every sheet)

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Deleting columns you don’t need

Highlight the column you don’t need

Right click on the column and select delete

Column to the right will automatically move to the left

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Centering column data

Highlight column then click on the center icon

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Any Questions regarding setup and saving should be directed to the isishelp@state.ma.us email account or

contact the ISIS help desk at 617-983-6801 during normal business hours.