match invoice
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How to set PO Match Options in Oracle Apps?Hello viewers Here i am explaining about the match setups in oracle apps purchasing.
[PO] Matching Setting in Purchase Order Shipment LineWe can Set Invoice matching in five different areas of Oracle Purchasing:
In the list below, a setting at any level will override the settings above it.
1. Oracle Purchasing Options
a. Navigate to: Setup > Organizations > Purchasing Options
b. Select Default Alternative Region
2. Supplier Information
a. Navigate to: Supply Base > Suppliers
b. Query on specific supplier
c. Click on Open
d. Select Receiving Alternative Region
3. Line Types
a. Navigate to: Setup > Purchasing > Line Types
b. In the Receipt Required field: Yes = 3-way, No = 2-way
4. Items
a. Navigate to: Items > Master Items
b. Query on specific item
c. Select Purchasing Alternative Region
d. In the Invoice Matching section: Yes = 3-way, No = 2-way
5. Purchase Order Shipmentsa. Navigate to: Purchase Orders > Purchase Orders
b. Enter (header and) line information
c. Click on Shipments button
d. Select More Alternative Region
Invoice Match to PO and Invoice Match to ReceiptOracle Payables shares purchase order information from your purchasing system to enable
online matching with invoices. Invoiced or billed items are matched to the original purchase
orders to ensure that you pay only for the goods or services you ordered and/or received. If
you are billed for an item over the amount and quantity tolerances you define in the InvoiceTolerance window, during Approval, Oracle Payables applies a hold to the invoice, which
prevents payment.
Oracle Payables supports three levels of matching which verify that purchase order and
invoice information match within defined tolerances.
Match Approval Level: 2-Way , 3-Way, 4-Way.
In 2-way: what ever you have ordered for the PO you will make the payment for the suppliers
in 2-way i.e we will compare two documents PO and Invoice.
2-way matching verifies that Purchase order and invoice information match within your
tolerances:Quantity billed
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Invoice price
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Run theMatching Detail Report from Other -> Request -> Run. This report will show you
detail of how an invoice, purchase order, or receipt was matched. This report is especially
helpful when an invoice is on hold and you are trying determine why the hold was placed.
The Invoice Match Option defaults from the Supplier Sites window. You can change the
Invoice Match Option on the shipment until you receive against the shipment.
Financial Options - Invoice Match Option:
For purchase order shipments, indicate whether you want to match invoices to purchase
orders or to purchase order receipts. If the supplier was created automatically during Expense
Report Import, the default value is Purchase Order, and you can change it to Receipts as
appropriate.
The Business Needs To Take decision to set the Invoice match option to Receipt or
Purchase.
The main advantage is the Exchange Rate factor i.e. Receipt/Current Date instead of
Purchaser Order date.If you are using Multi Currency Functionality for Purchase Order and if like to have the rate
based on Receipt date you need to go with Receipt Match at the invoice match option.
Receipt Match gives much closer control of the matching process,Particularly where you
have multiple receipts of large purchase order.
If a Business is using Invoice Match option Purhcase Order and like to change from Purchase
Order to Receipt Match, then what would be the impact?
All Supplier sites need to be updated with Invoice Match option to Receipt.
Purchase orders which are already approved with Invoice Match Option of Purchase order
should continue with the same existing process.
All existing Open PO, which need a change from Purchase Order to Receipt, should be
corrected by changing the invoice match option in the purchase order shipment to Receipt.
Payables team should match invoices to Receipt for all Purchase Orders created after the
cut-off date.
Training to AP/PO users.
In order for the receipt to use the current exchange rate and not the PO exchange rate, the
Invoice Match Option at the system level and on the suppliers should be Receipt, not
Purchase Order.