match invoice

8/10/2019 Match Invoice

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How to set PO Match Options in Oracle Apps?Hello viewers Here i am explaining about the match setups in oracle apps purchasing.

[PO] Matching Setting in Purchase Order Shipment LineWe can Set Invoice matching in five different areas of Oracle Purchasing:

In the list below, a setting at any level will override the settings above it.

1. Oracle Purchasing Options

a. Navigate to: Setup > Organizations > Purchasing Options

b. Select Default Alternative Region

2. Supplier Information

a. Navigate to: Supply Base > Suppliers

b. Query on specific supplier

c. Click on Open

d. Select Receiving Alternative Region

3. Line Types

a. Navigate to: Setup > Purchasing > Line Types

b. In the Receipt Required field: Yes = 3-way, No = 2-way

4. Items

a. Navigate to: Items > Master Items

b. Query on specific item

c. Select Purchasing Alternative Region

d. In the Invoice Matching section: Yes = 3-way, No = 2-way

5. Purchase Order Shipmentsa. Navigate to: Purchase Orders > Purchase Orders

b. Enter (header and) line information

c. Click on Shipments button

d. Select More Alternative Region

Invoice Match to PO and Invoice Match to ReceiptOracle Payables shares purchase order information from your purchasing system to enable

online matching with invoices. Invoiced or billed items are matched to the original purchase

orders to ensure that you pay only for the goods or services you ordered and/or received. If

you are billed for an item over the amount and quantity tolerances you define in the InvoiceTolerance window, during Approval, Oracle Payables applies a hold to the invoice, which

prevents payment.

Oracle Payables supports three levels of matching which verify that purchase order and

invoice information match within defined tolerances.

Match Approval Level: 2-Way , 3-Way, 4-Way.

In 2-way: what ever you have ordered for the PO you will make the payment for the suppliers

in 2-way i.e we will compare two documents PO and Invoice.

2-way matching verifies that Purchase order and invoice information match within your

tolerances:Quantity billed


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Invoice price


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Run theMatching Detail Report from Other -> Request -> Run. This report will show you

detail of how an invoice, purchase order, or receipt was matched. This report is especially

helpful when an invoice is on hold and you are trying determine why the hold was placed.

The Invoice Match Option defaults from the Supplier Sites window. You can change the

Invoice Match Option on the shipment until you receive against the shipment.

Financial Options - Invoice Match Option:

For purchase order shipments, indicate whether you want to match invoices to purchase

orders or to purchase order receipts. If the supplier was created automatically during Expense

Report Import, the default value is Purchase Order, and you can change it to Receipts as

appropriate.

The Business Needs To Take decision to set the Invoice match option to Receipt or

Purchase.

The main advantage is the Exchange Rate factor i.e. Receipt/Current Date instead of

Purchaser Order date.If you are using Multi Currency Functionality for Purchase Order and if like to have the rate

based on Receipt date you need to go with Receipt Match at the invoice match option.

Receipt Match gives much closer control of the matching process,Particularly where you

have multiple receipts of large purchase order.

If a Business is using Invoice Match option Purhcase Order and like to change from Purchase

Order to Receipt Match, then what would be the impact?

All Supplier sites need to be updated with Invoice Match option to Receipt.

Purchase orders which are already approved with Invoice Match Option of Purchase order

should continue with the same existing process.

All existing Open PO, which need a change from Purchase Order to Receipt, should be

corrected by changing the invoice match option in the purchase order shipment to Receipt.

Payables team should match invoices to Receipt for all Purchase Orders created after the

cut-off date.

Training to AP/PO users.

In order for the receipt to use the current exchange rate and not the PO exchange rate, the

Invoice Match Option at the system level and on the suppliers should be Receipt, not

Purchase Order.

match invoice

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