maus environmental planner environmental planner maus business systems maus.com.au table of contents...

MAUS Environmental Planner

MAUS Business Systems maus.com.au

MAUS Environmental Planner Documentation for ISO: 14001 Certification and Accreditation

Overview: MAUS Environmental Planner is designed to help organisations develop their own customised Environmental Manual, which can either be used for ISO 14001 certification and accreditation or just to help document and improve an organisation's current environmental systems. The time and cost required to complete your finished Environmental manual will be reduced dramatically with this software. Buy MAUS Environmental Planner Now: Phone: 1300 300 586 Fax: 02 9907 1669 Email: [email protected] Online: www.maus.com.au

http://www.maus.com.au/



Table of Contents

Outline 5 Normative Reference .............................................................................................................................. 6 Introduction.............................................................................................................................................. 7 Scope ...................................................................................................................................................... 9 Terms and Definitions ........................................................................................................................... 12

EMS POLICIES 14 General Requirements .......................................................................................................................... 15 Environmental Policy ............................................................................................................................ 16 Planning ................................................................................................................................................ 18

Environmental Aspects ..................................................................................................................... 19 Legal & Other Requirements ............................................................................................................ 21 Objectives, Targets and Action Plans............................................................................................... 22

Implementation & Operation ................................................................................................................. 23 Structure & Responsibility ................................................................................................................. 24 Training, Competence and Awareness ............................................................................................ 26 Communications ............................................................................................................................... 28 EMS Documentation ......................................................................................................................... 29 Document Version Control ................................................................................................................ 30 Operations Control ............................................................................................................................ 32 Emergency Preparedness & Response ........................................................................................... 33

Checking ............................................................................................................................................... 34 Monitoring & Measurement ............................................................................................................... 35 Evaluation of Compliance ................................................................................................................. 37 Non-Conformance, Corrective and Prevention Action ..................................................................... 38 Control of Records ............................................................................................................................ 40 Internal Environmental Audits ........................................................................................................... 42

Management Reviews .......................................................................................................................... 43 EMS PROCEDURES 44

Procedure 1 - Environmental Aspects .................................................................................................. 45 Procedure 2 - Legal & Other Requirements ......................................................................................... 48 Procedure 3 - Legal Compliance .......................................................................................................... 50 Procedure 4 - Objectives, Targets & Action Plans ............................................................................... 52 Procedure 5 - Environmental Assessment ........................................................................................... 55 Procedure 6 - Structure & Responsibility ............................................................................................. 57 Procedure 7 - Training, Competence & Awareness ............................................................................. 62 Procedure 8 - Communications ............................................................................................................ 64 Procedure 9 - EMS Documentation ...................................................................................................... 67 Procedure 10 - Document Version Control .......................................................................................... 70 Procedure 11 - Review of Suppliers ..................................................................................................... 72 Procedure 12 - Regulatory Approvals .................................................................................................. 75 Procedure 13 - Operations Control ....................................................................................................... 77 Procedure 14 - Emergency Preparedness & Response ...................................................................... 79 Procedure 15 - Monitoring & Measuring ............................................................................................... 83 Procedure 16 - Environmental Alerts.................................................................................................... 86 Procedure 17 - Evaluation of Compliance ............................................................................................ 89 Procedure 18 - Non-Conformances, Corrective and Preventative Action ........................................... 91 Procedure 19 - Control of Records ....................................................................................................... 93 Procedure 20 - Internal Environmental Audits ..................................................................................... 96



Procedure 21 - EMS Management Reviews ........................................................................................ 99 EMS FORMS 101

EF1 - Register of Environmental Aspects .......................................................................................... 102 EF2 - Non-Conformity Report ............................................................................................................. 104 EF3 - External Communication ........................................................................................................... 107 EF4 - Environmental Action Plan ........................................................................................................ 110 EF5 - Responsibility ............................................................................................................................ 114 EF6 - Job Description ......................................................................................................................... 117 EF7 - Employment Application Form .................................................................................................. 119 EF8 - Training Record ......................................................................................................................... 125 EF9 - Performance Review ................................................................................................................. 127 EF10 - Service Report ........................................................................................................................ 135 EF11 - Register of Environmental Legislations .................................................................................. 138 EF12 - Supplier Sustainability Review................................................................................................ 141 EF13 - Environment Record Master List ............................................................................................ 143 EF14 - Approved Suppliers List .......................................................................................................... 145 EF15 - Purchase Order ....................................................................................................................... 147 EF16 - Goods Received...................................................................................................................... 149 EF17 - Requisition............................................................................................................................... 151 EF18 - Contract Review Action........................................................................................................... 153 EF19 - Schedule of Environmental Audits .......................................................................................... 154 EF20 - Emergency Report .................................................................................................................. 156 EF21 - Calibration Record .................................................................................................................. 160 EF22 - Archives Register .................................................................................................................... 162 EF23 - Management Review Record ................................................................................................. 164 EF24 - Internal Environmental Audit Report....................................................................................... 166 EF25 - Terms of Reference for EMS Committee - old ....................................................................... 168 EF26 - Environmental Complaint Form .............................................................................................. 171 EF25 - Terms of Reference for EMS Committee ............................................................................... 173



MANUAL VERSION CONTROL

Version Number Created Date Created By Div / Dept Approved By 1.0 02 Oct 2013

Environmental Management System reviewed and confirmed. Signed: ........................... Date: .............................. Name: ............................. Position: .........................



Your Company Name & Logo

Example of Policy:

Introduction

.



Introduction

This document is controlled Version: 1.0.0.0 Created Date: 02-Oct-13 11:06:36 AM

Created By: New Name New Name Modified Date: 02-Oct-13 11:06:36 AM

Modified By: New Name New Name Status: In Progress

Tag: Approved By:

Policy Ref PN0083

Policy Introduction

Description The Environmental Management System Manual includes the policies, procedures and forms that are to be used at XYZ Company to meet the requirements of the international standard ISO 14001:2004.

Purpose The Environmental Management System (EMS) Manual has been developed and is used to document the organisation’s environmental business practices that have been put in place to meet the environmental objectives of the organisation.

Scope The following guidelines are to be adhered to by all employees, supervisors and employees.

Procedure The manual includes the following specific sections:

EMS Policies - Describing the high level strategy and intent

EMS Procedures - Detailing the specific action that is required

EMS Forms - The forms or reports that are to be used in each circumstance

The EMS Policies are divided into sections that correlate to the Environmental Management System sections of ISO 14001:2004 as follows:

4.1 General Requirements 4.2 Environmental Policy 4.3 Planning 4.4 Implementation and Operation 4.5 Checking 4.6 Management Review



The EMS Manual documents the policies, procedures and forms at APC Publications (sample name) that are in place to ensure the organisation is well placed to meet the environmental objectives of the organisation, as detailed in the Environment Policy.

The EMS Manual has been developed in accordance with the guidelines contained in ISO 14001:2004, the internationally recognised standard for environmental management systems.

The EMS Manual is used internally to guide the organisation’s management and employees through the various requirements of ISO 14001:2004 that must be met and maintained in order to ensure compliance with the standard.



Your Company Name & Logo

Example of Policy:

Procedure 4 Objectives, Targets & Actions Plans


Copyright MAUS Business Systems www.maus.com.au

Procedure 4 - Objectives, Targets & Action Plans

This document is controlled Version: 1.0.0.0 Created Date: 20/09/2013 1:58:08 PM

Created By: Test Test Modified Date: 27/09/2013 4:49:28 PM

Modified By: Test Test Status: In Progress

Tag: Approved By:

Policy Ref PN0026

Policy Procedure 4 - Objectives, Targets & Action Plans

Description Details the guidelines for identifying and documenting the Objectives, Targets & Action Plans at XYZ.

Purpose The purpose of this procedure is to describe the process of establishing the objectives, targets and action plans to achieve the commitments listed in the Environmental Policy and address the identified environmental aspects from the organisations normal business activities.

Scope Objectives, Targets and Action Plans are established to meet the aims of the Environmental Policy. The Objectives, Targets and Action Plans that are established are consistent with legal and other requirements and show a commitment to continual improvement. The Objectives, Targets and Action Plans are developed with due consideration of the major environmental aspects that have been determined in "EMS Procedure 1 - Environmental Aspects". References ISO-14001: 2004, Section 4.3.3 ISO-14001: 2004, Section 4.5.2 Responsibility The P2 is responsible for co-ordinating the activities associated with the implementation and maintenance of this procedure covering Objectives, Targets and Action Plans. The C1 is responsible for developing a DRAFT Objectives and Targets for each of the major environmental aspects identified in "EMS Procedure 1 - Environmental Aspects".



The C1 is responsible for developing DRAFT Action Plans using "Form EF4 - Environmental Action Plan" that takes into account the frequency and severity of the environmental aspects identified. The P2 is responsible for taking the DRAFT Objectives, Targets and Action Plans to L1 for final approval and endorsement.

Procedure Objectives An objective statement shall be developed for each major environmental aspect identified in "EMS Procedure 1 -

Environmental Aspects". The objective statement should be clear and specific e.g. "We aim to reduce electricity usage in our

Administration area" Targets Targets shall be set for each major environmental aspect identified in "EMS Procedure 1 - Environmental

Aspects". Targets should be readily measurable and set over a specific time e.g. "We aim to reduce electricity usage in our

Administration area by 10% over the next 12 months" Targets should be achievable but should also stretch the organisation to achieve. Action Plans Action Plans shall be developed to address each major environmental aspect identified in "EMS Procedure 1 -

Environmental Aspects". Each program shall have a nominated owner, specific deliverables and an expected timeframe. Programs shall be listed on "Form EF4 - Environmental Action Plan" Progress to date shall be reported at each C1 meeting and at least quarterly at L1 meetings. Programs shall be updated or revised as decided by the meeting. Records Records are retained consistent with "EMS Procedure 19: Control of Records".

Record of Revisions

Revision Date Description Sections Affected

Record of Approval

Task Name/Signature Job Title Date

Written By

Approved By




Develop your own customised Environmental Manual

MAUS Environmental Planner is designed to help organisations develop their own customised Environmental Manual, which can either be used for ISO14001:2004 certification and accreditation or just to help document and improve an organisation's current environmental systems. MAUS Business Systems has developed MAUS Environmental Planner to make this process quicker, easier and more manageable. This software program will make the process of certification more appealing and rewarding.

Easy to use, this product was compiled from the practical knowledge and experience of business consultants and managers. It uses a simple "Step by step" approach to help you compile the manual.

Benefits of MAUS Environmental Planner Software:

A Step-by-step Question & Answer format. Can be customised to suit your business or industry. No expensive consulting, royalty, or commission fees. Improve environmental awareness and possible cost savings. Your name, business and details are automatically integrated into the manual. Updated ISO 14000 standards

More Features of MAUS Environmental Planner Software

The ability to develop a detailed 14001 compliant Environmental Manual. The ability to publish your Environmental Manual in hardcopy, on the network or on the Intranet. Sample forms ready to use at your finger tips Your own customised Environmental Manual including policies, procedures and forms.

Who should use MAUS Environmental Planner Software

Any company wishing to positively impact with the environment or any organisation

wishing to comply with the ISO 14001 standards. comprehensively.

“MAUS’s product line remains unmatched by any other business software Producer” PC Users Magazine



Why Choose MAUS

MAUS is an award winning Australian owned company. Over the years, the MAUS range of business planning, human resource and business process resources have been shipped to over 55,000 businesses and been used in over 30 tertiary education institutions The brand was originally established by Peter Hickey CEO in February 1990. For over 20 years, MAUS has been a leading publisher of innovative management software and learning programs targeted to small to medium sized business sector and business advisors To maintain its market leadership, MAUS has demonstrated year after year the ability to continually deliver high quality, high featured practical software at a fraction of the price of our competitors. With over 60,000 users globally, MAUS has one of the most comprehensive ranges of business software and programs in the world.

Published by MAUS Business Systems - www.maus.com.au

Corprat Pty Ltd T/A MAUS Business Systems ABN: 55 084 644 208.

Address: Suite 209, 117 Old Pittwater Rd, Brookvale NSW Australia 2100

Tel: 1300 300 586 Fax: (02) 9939 5993

Email: [email protected]

http://www.maus.com.au/

maus environmental planner environmental planner maus business systems maus.com.au table of contents...

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