Maximising Te Puna Value Programme

Te Puna Libraries Forum31st March 2011

What we will cover

1. Why and what:

Maximising Te Puna

Value (MTPV)

2. Recommendations from

the “Systems and

Processes” report

3. Prioritisation activity

What are Te Puna Services

• Collaboration between New Zealand Libraries

and the National Library of New Zealand

• Services include: the National Union

Catalogue, and systems to support

acquisitions, cataloguing, interlibrary loan and

discovery.

• 97% of New zealand libraries are subscribers

to and therefore partners in the services.

Why a Te Puna review? Environment of change

• Technology

• Economic drivers

• LibraryCustomers

Maximising Te Puna’s1 value

National Library of New Zealand Investment Logic Map

Improve participation and commitment of all

libraries to meeting Te Puna’s goals

35%

Exploit new technology to

improve business practices and

expand service offering50%

Improve the timeliness and

quality of records for NZ material

provided nationally and internationally

15%

2. Streamline workflows, processes and systems to enable identification of up-to-date holdings in real time

3. Expand availability of Te Puna’s metadata

4. NZ National Library able to replace records of NZ material in international catalogues (OCLC)

Improved access to a much wider

amount of material at a local level

40%

A quality record for NZ material is not

always available so people can’t see what’s available

25%

Version 2.0Original ILM Workshop 28/01/10

Template Version 3.5

Last Modified 11/05/10By Karen Tregaskis

Facilitator Karen TregaskisInvestor Sue Sutherland & Janet Copsey

Reduced duplication and waste of library services effort

45%

1. Improve Te Puna’s Partnership model through education, communication, formal agreement & reporting

Enhance current or buy new software

(tbc)

Key Performance Indicators

Reduced duplication and waste of library services effort (45%)KPI 1: Reduced duplication of original cataloguing of NZ materialKPI 2: Reduced number of requests that cannot be supplied due to incorrect holding information

Improved access to a much wider amount of material at a local level (40%)KPI 1: Increased lending of material not held locally at own institutionKPI 2: Increased amount of digital material accessed

Improved location of NZ material from anywhere in the world (15%)KPI 1: Increased number of international ‘click-throughs’ to NZ librariesKPI 2: Increased interloans of NZ material overseas

BENEFITSPROBLEM SOLUTIONChanges (Capital) Assets

needed

INTERVENTIONSHigh Level

Not everything is catalogued or

recorded properly in Te Puna, preventing people finding the ‘best fit' material

35%

Libraries are under increasing cost

pressures resulting in demand for better value from Te Puna

40%

Improved discovery of NZ

material from anywhere in the

world15% 5. Get record creation for

NZ material to market more quickly and utilise metadata through the whole publishing chain

6. Expand Te Puna standards to meet specialised needs

1 Te Puna is the central database of collection materials and interloan support system used by 97% of NZ Libraries

Libraries are under increasing cost

pressures resulting in demand for better value from Te Puna

40%

Not everything is catalogued or

recorded properly in Te Puna, preventing

people finding the ‘best fit' material

35%

Exploit new technology to

improve business practices and

expand service offering50%

Improve participation and commitment of

all libraries to meeting Te Puna’s

goals35% Improved

discovery of NZ material from

anywhere in the world15%

Te Puna vision and mission

Vision

New Zealand Library resources are visible, usable and attractive to New Zealanders and the rest of the world.

Mission

Through the collaborative efforts of New zealand Libraries, Te Puna delivers accurate, adaptive, robust and cost effective systems supporting cataloguing, resource sharing and timely delivery of services to customers.

Systems and processes project

1. Systems and processes report

delivered to TPSAC November

2010: 17 recommendations

2. TPSAC and the National

Library commissioned some

additional analysis on the

business model options

identified. Delivered February

2011.

National cataloguing service consortium [Rec 11]

• Explore the opportunities for

time, effort and cost savings

Two-way metadata transfer capability [Rec 4, i-iv]

• Between local library

catalogue and NUC

• Supports working in local

ILS and sharing and re-

use

Holdings maintenance [Rec 7]

• Updating between a

library’s ILS and the NUC

• Technological solution

• Fast, cheap and easy!

Short record availability for NZ and Pacific material [Rec 5, i-iii]

• NLNZ pre-pub ISBN and

ISSN records

• Importable file of bib records

as part of monthly release of

National Bibliography

• Using publisher metadata

Supply of enhanced metadata [Rec 8]

•National agreements for

cover images, TOCs

–‘Value-add’ work by

National Library

Social tagging in the NUC [Rec 6]

• LibraryThing for Libraries

or similar approach

• NZ metadata in web-scale

discovery systems

Expand data stewardship capability [Rec 10, i-iii]

• Better tools for managing

duplicates and incorrect

records

• Improved search facility

on NUC

Maximise usage of existing OCLC services[Rec 12]

• Bibliographic Record

Notification Service

• OCLC training

• WorldCat Registry

Additional Te Puna services [Rec 14, i-iii]

• Bib records for EPIC e-

journals

• Automatic searching on

10 and 13 digit ISBNs

• Disaster recovery support

Improve SchoolsCat service [Rec 16]

• Easier downloading

• Single-level authentication

• Correcting login name and password masking

• Supporting enhanced metadata, e.g. cover images

Selection information [Rec 13]

• Index of links for

resource selection for

N.Z. and Pacific

material