maximize your jde performance with archive and purging best
TRANSCRIPT
Maximize Your JDE Performance with Archive
and Purging Best Practices
June 8th 2011
© 2011 by DCSoftware, Inc. All Rights Reserved.
The material in this presentation may not be redistributed without
permission.
ARCTOOLS™, ARCTOOLS/400™, ARCTOOLS/EM™, ReorgWizard™,
JDE Module™ and Archive Integrity™ are trademarks of DCSoftware, Inc.
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Introductions
Purge & archive project @ Wesco Aircraft
Best practices & lessons learned
Introducing ARCTOOLS
Agenda
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Upgrade & Purge & Archive project
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1997 – 7.3.1
1998 - Financials v7.32
2000 - Distribution
2003 - JDE XE
2005 - JDE v8.10
2010 - Feb 20th - v9.0 & Tools v8.98
JD Edwards @ Wesco
Why purge & Archive ?
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Why Purge & Archive?
10 years / 3 terabytes of data on the system
Reduce data conversion time & down time during upgrade
Application beginning to slow down
Database maintenance & backups taking longer
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JD Edwards standard tools Not robust enough
Specific development resource intensive,
skills
General data Not equipped for
management solutions complexity of JD
Edwards – e.g.
integrity issues
Options
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A Multidisciplinary Project Team
During software selection process all IT disciplines involved to understand the impact and ramifications:
Infrastructure
DBA Consultant
JDE CNC
Application development
Application support
Business analysis
Project Sponsor / Project manager / Business Analyst
DBA
CNC Administrator
Business Users
ARCTOOLS consultant
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3 months - from researching a solution to go-live
1 month – production run from start to go-live
55 hours – purge & archive data in test mode
44 hours – purge & archive in production mode
Timelines
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What we covered
A/P
A/R
Purchasing
Sales Orders
General Ledger
Work Orders
EDI
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Overall Results
Initial No. of Records: 254,237,342
Records Purged 59,403,471
Final No. Records 194,833,871
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Results: Overall Results
23% of the database
254237342
194833871
0
50000000
100000000
150000000
200000000
250000000
300000000
Before After
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Results: Example or AR & Related GL
Total Records Archived/Purged:
Time: 2:21
7 081 173
File Start Time
End
Time
Total
Time
# Recs
Archived /
Purged
F03B11 07:27 08:44 01:17 2,143,076
F03B13 08:45 08:48 00:03 403,119
F03B112 08:45 08:45 00:00 886
F03B13Z1 00:00 00:00 00:00 0
F03B14 08:48 09:08 00:20 2,026,536
F03B40 00:00 00:00 00:00 0
F03B41 00:00 00:00 00:00 0
F03B11Z1 08:45 08:45 00:00 412
F0018 14:43 14:44 00:01 68,543
F0911 14:44 15:24 00:40 2,438,601
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Proven solution - 300 JDE customers worldwide
Quick implementation
Flexible
Efficient
Easy to use
Respects Data integrity
Cost effective
Why ARCTOOLS?
Tips & Lessons Learned
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Engage all disciplines: DBA
Infrastructure
Application Development
Business Analysis
Business Users
Keep copious track of record counts before, during, after each step
Ensure resources that are familiar with application functionality are involved
Archiving process will be a “microscope” for data issues (ie. POs that did not get received) – importance of testing
Lessons Learned
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Questions to ask Vendors
Does your solution come preconfigued for ALL JD Edwards Modules?
Can it be easily adapted to incorporate the client modifications such as
F55 / F56 tables?
How long is the implementation time?
Do you need to buy more hardware to implement the solution?
Does it break when I upgrade my JD Edwards version?
Can I continue to access my archived data?
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5 Key Requirements
1. Trust: Protects data integrity - Takes the right data out
2. Flexibility: Deals with custom tables
3. Ease: Access archived data when & how you want it
4. Value: No extra hardware required
5. Speed: Does not require large committment from IT team
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ARCTOOLS: Developed specifically for JD
Edwards by JD Edwards experts in
collaboration with Denver
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DevelopedJD
Edwards AS/400
JD Edwards Oracle
JD Edwards MS SQL
New Release
1996 2000 2005 2007 2010
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ARCTOOLS Over 300 customers
on 6 continents
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ARCTOOLS: Quick & Flexible
Delivers results quickly
Does not demand a huge committment from Internal IT team
A Range of implementation options
Remote
On-site
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Based on the same principles & methodologies
Adapted for different platforms & databases
No ERP propriety middleware
Use native database language
Designed for Optimal performance
ARCTOOLS Product Range
Platform Database
Windows Oracle
Windows SQL/Server
Unix Oracle
IBM: System i DB2
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Finance
Accounts Receivable
Accounts Payable
General Ledger
Fixed Assets
Job Cost
Distribution
Sales
Purchasing
Stock
Transportation
EDI
Manufacturing – Production
Stock
Work Orders
New Modules
Configurator
Advanced Warehousing
Property Management
Modules JD Edwards E1
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What is archiving ?
Segregate historical erp data by, age, status, event or other criteria
Copy historical data to secure (often lower cost) archive
Delete transaction details from production
Retain access to archive for reporting ,queries & audits
Current
Data
Historical
Data
Pre-archive
Current
Data
Archived
Post-archive
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ERP data relationships are
complex
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Voucher 1
Payment 1
Payment 2
Voucher 3
Voucher 4
Voucher 6
Voucher 5
Voucher 7
Payment 4
Payment 5
Voucher 1
Payment 3
Important to archive data with integrity –
ARCTOOLS respects data integrity
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Where does archiving fit when upgrading?
We recommend archiving before the upgrade
Less data to convert
Less down-time
Good house-keeping – new application, streamlined
data
Review Prepare Upgrade Deliver Support
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ARCTOOLS – Project Phases
Design Definition ModelTest /
ValidationSign Off
Breakdown by JD Edwards Module Domain
Finance Distribution ProductionCustom Modules
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Identify data to purge (driver file)
Archive data
Purge data
Opportunity to Validate
Opportunity to Validate
Methodology
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Questions ?
ARCTOOLS.com
Thank you!
Joe DiPietro
Phone: 508-435-8243 x201
Cell: 303- 810-2109
Happy Archiving!