may-04accounting1 compiere training accounting, tax performance analysis
TRANSCRIPT
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May-04 Accounting 1
Compiere Training
Accounting, TaxPerformance Analysis
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May-04 Accounting 2
Agenda
Performance Analysis Information Dimensions Calendar & Periods Accounting Schema Charge Tax Accounting Details
Show AccountingTools > Preference
Role Security
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May-04 Accounting 3
Performance Analysis
AccountingEntry
Transaction
AccountingEngine
AccountingDefaults
Document
ReportViewer
Printer
CustomizeReports
drill across drill down
File:
XML, PDF,Word, Excel
Multi-DimensionalAccounting
Cube
BusinessView
SQL Tools
ManualJournal
RevaluationRestatement
Allocation
ReportingView
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May-04 Accounting 4
Terminology
01-1200-2000-Joe AccountCombination
OptionalElements
NaturalAccount
Element
MandatoryElements
Org
HQ-Payables-Flower-JoeBrown Inc Description
Value|
Name
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May-04 Accounting 5
Information Dimensions Organization
Owning (balance sheet) Transacting (executing org or service center)
Natural Account Product Business Partner Project Marketing Campaign Location (Warehouse, Business Partner)
From - To Activity (Activity Based Costing) User Defined (2)
Accounting Schema Elements(Segments)
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May-04 Accounting 6
Principles Accounting entry at the lowest level
(Accounting Fact) Any Accumulation Trees for Summary & Navigation
Element Values derived from Transaction Directly (entered) Derived
Differentiate Document from Accounting Consequence Multiple Accounting Schema
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May-04 Accounting 7
Dimensions Tree Conversion
MyCompany
DirectSales
WebSales
CityStore
CountryStore
HQ Operations
Direct Sales HQ
City Store
Country Store
Web Sales
*
Direct Sales
Stores
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May-04 Accounting 8
Tree Characteristics You can post only to Leaf Level You can report on Summary and Leaf
Level You can change Structure any time “HQ Operations”
Extra Leaf / Summary required E.g. Differentiate “Direct Sales” level transactions
from individual Stores Different Modeling Options
Dependent what you want to report on
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May-04 Accounting 9
Dimension Tree Alternative
MyCompany
DirectSales
WebSales
CityStore
CountryStore
HQ Operations
Direct Sales HQ
City Store
Country Store
Web Sales
*
Direct Sales
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May-04 Accounting 10
Calendar & Period Two Dates
Document Date Accounting Date
Calendar & Period only for control & reporting purposes No End Period processes Period can be automatically opened
You cannot post in closed periods – Change accounting date (or re-open)
Controlling Calendar defined on Client Level
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May-04 Accounting 11
Account Element
Type Natural Account User defined
One (or more) Trees for Reporting Values
Account Type & Sign Posting Type (Actual – Budget – Stat)
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May-04 Accounting 12
Accounting Schema
From “traditional CCC” to Chart-Of-Account (Natural Account) Currency (Not Calendar) Costing Method GAAP* Selection of Elements
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May-04 Accounting 13
Multiple Accounting Schema
Parallel Accounting of Documents No need to derive one from the other
Differentiate between Legal/Tax Accounting
Multiple Countries Management Accounting
Currency Translation not correct
Document
AccountingConsequenceAccounting
ConsequenceAccountingConsequence
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May-04 Accounting 14
Account Schema Elements Information Dimensions Balanced
Postings to this Element must be balanced
E.g. Organization Mandatory
With every transaction you have to define E.g. Organization, Natural Account
Default Value
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May-04 Accounting 15
Accounting Schema Changes Change Structure any time
Add/Change/Delete Elements Change Values any time
Overwrites old ones! Change Hierarchy any time
Reporting Hierarchy of Elements Org, Account, BPartner, Product, Project, etc.
Merge Element Entries any time Organization, BPartner (User), Product
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May-04 Accounting 16
Accounting Defaults Default Hierarchy
Accounting Schema BP Group, Product Category, ..
Business Partner, Product, ..
Account Combination Combination of Element Values Org – Natural Account – ...
Posting adds Document Context Values to Account Defaults E.g. Invoice automatically adds Business Partner
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May-04 Accounting 17
Account Combination
Org ProductBPartnerProjectAccountDefault Account
Org ProductBPartnerProjectAccountPosted Account(dynamically created)
02 __Building1600
01 FlowersJoeBuilding1600
Document
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May-04 Accounting 18
Posting Posted in Background or Explicit
When document is processed Reset Accounting
For specific/all Document Table Allows to correct wrong default accounts
Resubmit Posting After correcting cause for Posting error
E.g. Open Period
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May-04 Accounting 19
Account Info (View)
View Accounting For Document For Enabled Account Element Value
Optional Account Date Range
Optional Sorting Grouping
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May-04 Accounting 20
GL Category
Traditional GL Reporting Sources
Derived from Document Type Manually Entered
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May-04 Accounting 21
Document Sequence
Unique numbering of documents Gap-less
Optional Prefix/Suffix Assigned via Document Type
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May-04 Accounting 22
Charge The Link (“Alias”) between
(Multiple) Chart-of-Accounts Natural Account (Account Combination)
Attributes Option to distinguish Dr/Cr Posting Tax Category & Tax Inclusive Handling*
Creation Manually Generate Charges from Natural Account
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May-04 Accounting 23
Tax Overview
Tax Rate
Product
TaxCategory
CommodityCode
OrgShip FromBill From
BPartnerShip ToBill To
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May-04 Accounting 24
Tax
Tax Category Link to Product (Commodity Code)
API* for Tax Vendors Commodity – Invoice/Ship – From/To
Maintain Tax Rate Invoice From/To For simple tax situations
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May-04 Accounting 25
Multiple Tax Rates More than one tax rate on the same net
amount Line 100.00 Tax1 (5%) 5.00 Tax2 (4%) 4.00
If “Tax on Tax” calculate rate as if from net Enter % for Summary Level
Summary (9%) 9.00 Summary Level used while entering data Correct Taxes calculated when
Processed
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May-04 Accounting 26
Tax Issues
Tax Calculation On Header
Total Amount per Tax * Rate
Tax Inclusive The Amount includes all taxes Define in
Price List Charge*
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May-04 Accounting 27
Budgeting
Define Budget & Status Enter Budget
Journal Entry Post to Budget
Report
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May-04 Accounting 28
Planned Functionality Automatic GL Distribution*
You define Source – e.g. 01-1200 Multiple Targets – e.g. 50% - 01-2500
Recursive Use Currency Revaluation* Allocations* Alerts* Cockpit*
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May-04 Accounting 29
Accounting Details
Optional Material
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May-04 Accounting 30
Details: No Sub-Ledger Traditional Systems
Sub-Ledger Documents create GL Journals GL Journals are posted
Compiere All Documents are directly posted
GL Category defined in Document Type Simulating a Sub-Ledger
Create “Sub Ledger” Reports based on GL Category Creating Sub-Ledgers (Customization)
Create Accounting Trx Exports for other Client With the desired level of Summarization
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May-04 Accounting 31
Detail: Balancing Defined per Accounting Schema Source Amount Balancing
If Suspense Balancing enabled Post to Suspense Acct – Otherwise fail
Segment / Element Balancing Implemented for Organization (Due To/From)
Accounting Amount Balancing With Currency Balancing
Difference posted to Currency Balancing Account Without Currency Balancing
Difference added to biggest Balance Sheet Account Amount
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May-04 Accounting 32
Details: Reverse (Correction) Differentiate between
Reversals (Accruals) Correction “Undo”
Motivation: Correct Account Debit / Credit Sum E.g. Differentiate between Invoice Correction and Voiding
Invoice Example - Original Trx
Account 1 Dr 50 Account 2 Cr 50
Reverse Account 1 Cr 50 Account 2 Dr 50
Reverse Correction Account 1 Dr -50 Account 2 Cr -50
ReverseTrx 50
Reverse 5050 50
Reverse CorrectionTrx 50Reverse -50
0 0
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May-04 Accounting 33
Details: Invoice Allocation Payment
In Transfer (Bank) Dr Unallocated Receipts Cr
Per Allocation Transaction Unallocated Receipts Dr Accounts Receivables Cr Write-Off Cr Payment Discount Cr
View Allocations in “Reverse Allocation”
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May-04 Accounting 34
Details: Realized Gain & Loss Created when posting Invoice Allocation
Difference between converted (Partial) AR/AP Amount Allocation Amount
E.g. Accounts Receivables Dr 22Realized Gain Cr 22
Conversion Rate on Allocation Trx Date Is Payment Date when 1:1 with Payment Manual Allocation Date defaults to Login Date
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May-04 Accounting 35
Details: Tax Correction Enabled in Accounting Schema
If you have to pay tax only on the actually received (not invoiced) Amount – VAT
Example Lines $100 + Tax1 $15 + Tax2 $5 = Total $120 Payment of $115 ($5 Payment Discount or Write-Off) Tax1 Correction = $0.63 (15/120*5) Tax2 Correction = $0.21 (5/120*5) Journal Entries (e.g. Sales Trx)
Discount Cr 0.84 Tax1 Dr 0.63 Tax2 Dr 0.21
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May-04 Accounting 36
Details: Document Action
Drafted
ClosedVoided
CompletedApproved
NotApproved
Waiting
InProgress
Prepare
Complete
Close Reopen
Reversed
Reverse
Void
Complete
Re-Activate
Approve
Invalid
Prepare
Void
Prepare
RejectReject
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May-04 Accounting 37
Hands-on Check / Post
Document Enter manual
Journal