may 1, 2012 grafton campus applicants & administrators preaward luncheon series hands on budget...
TRANSCRIPT
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MAY 1, 2012
GRAFTON CAMPUS
APPLICANTS & ADMINISTRATORS PREAWARD LUNCHEON SERIES
Hands On Budget Workshop
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Who We Are
Zoya Hamilton, CRA, EdDSenior Associate Director
Office of Research AdministrationBoston Campus
Kara CharmanskiGrants Management Administrator
HNRCABoston Campus
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Overview of this Session
Provide hands-on experience for grant budget development. Build different types of budgets using Excel. Prepare various grant application budget pages.
SF 424 R&R Budget Pages PHS 398 Modular Budget Pages SF 424 A Budget Pages
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Exercise 1- Personnel Costs
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Richard Black, Ph.D. has a 12 month appointment and is proposed as a Principal Investigator (PI) working 6 months on a grant. Dr. Black makes $160,000/year.
Joseph Greene, Ph.D. has a 12 month appointment and is proposed as a Co-Investigator (Co-I) working 9 months on a grant. Dr. Greene makes $90,000/year.
Fringe benefits rate is 27.9% for full time faculty.
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Exercise 2 –Direct Costs
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Richard Black, Ph.D. has a 12 month appointment and is proposed as a PI working 4.8 months on a grant. Dr. Black makes $160,000/year.
Joseph Greene, Ph.D. has a 12 month appointment and is proposed as a Co-I working 3 months on a grant. Dr. Greene makes $90,000/year.
A graduate student who makes $24,000/year is proposed at 100% and receives $4,673 in tuition and fees.
Fringe benefits rate is 27.9% for full time faculty. No fringe is charged for graduate students if they take classes in the summer.
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The project will require a subcontract with Columbia University in the amount of $100,000 ($75,00 direct costs; $25,000 indirect costs).
Dr. Black will have to travel to New York for a 3-day conference. Airfare is $600 and lodging is $200/ night.
Dr. Black will also need the following items to support this project: Animals (rats and mice): $2,000 Animal Housing: $25,000 Computer: $4,000 Mass Spectrometer: $18,000 Wave Guide Analyzer $4,000 Additional laboratory supplies: $8,000 Office Supplies: $200
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Exercise 3 – Indirect Costs
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Use the budget for Dr. Black’s project.The indirect cost rate is 65% of MTDC. Exclude full cost of equipment.Exclude amount of subcontract that exceeds
$25,000.
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SF 424 R&R Budget Pages
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Most commonly seen in NIH applications using grants.gov format.
Requires completion of a detailed budget for each project year.
Consists of three pages per year, plus a cumulative budget page that is automatically calculated.
Budget Justification is one document that covers all years. User cannot move to Year 2 until they attach a document for Budget Justification.
PI effort must be greater than zero.Subaward budgets are attached using R&R
Subaward Budget Attachment Form and follow the same format.
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PHS 398 Modular Budget Pages
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Applicable only to R01, R03, R21, R15, and R34 applications.
Cannot be used by foreign institutions who are primary applicants.
Request $250,000 or less per year for direct costs in modules of $25,000.
Consortium F&A costs are not factored into the direct cost limit and are not requested in modules of $25,000.
Must separate out consortium F&A on the form.
Budget Justification is limited to personnel, equipment, consortium, and variance between the number of modules in budget years.
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SF 424A Budget Pages
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Used for applications for federal funding unless otherwise specified
Separates federal and non-federal funds in Section A.
Break downs total budget (federal and non-federal together) by categories in Section B.
Breaks down cost share/match by source in Section C.
Breaks down federal funds needed for Year 1 by quarters in Section D.
Shows federal future year totals in Section E. Note: “First Year” is Year 2 of the application.
Shows total direct and indirect costs in Section F.
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Institutional Information
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Cognizant Federal Agency (Agency Name, POC Name, and POC Phone Number): DHHS, Robert Aaronson, 212-264-2069
Current F&A Agreement date: 06/21/2011Indirect Cost Type: Modified Total Direct
Costs (MTDC)Indirect Costs Rates for Grafton: 65%
(research); 37% (other) Off-campus: 26%
Indirect Costs Base: Total Costs minus equipment, tuition, and portion of EACH subcontract in excess of $25,000 (some other expenses are excluded, but they are rarely present in budgets)
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Questions?