may 2004 practical

May 2004 - Practical

C A R I B B E A N E X A M I N A T I O N S C O U N C I LSECONDARY EDUCATION CERTIFICATE

EXAMINATION

INFORMATION TECHNOLOGY

Paper 02 – Technical Proficiency

PRACTICALWord Processing

SpreadsheetDatabase Management

2 hours

20 May 2004

Answer ALL Questions

Perform instructions in the order given.Save your work at regular intervals as you proceed.

1. The increasing trend of dangerous crimes is engaging the attention of Security Ministers in the Carib Region. A foreign security consulting firm CRIMEBUSTER has been the contracted to examine the crime statistics for the Carib Region and to come up with workable solutions to reduce the amount of dangerous crimes.

The crime statistics have been collected for the period 2000 – 2003 and stored in a spreadsheet named CRIME.

(a) Retrieve the spreadsheet CRIME so that the first cell begins in cell A4.(1 mark)

(b) Insert an appropriate row and column to store the total crimes for EACH year and the totals for EACH crime for the four-year period. (2 marks)

(c) Insert the appropriate formulae to compute the total crimes for EACH year and the total for EACH crime for the four-year period. (2 marks)

(d) Include two additional columns labeled “Residents” and “Foreigners” in the appropriate place to store a breakdown of the total for EACH crime in terms of those committed by residents of the Carib Region and those committed by foreigners. It has been found that 90% of crimes were committed by Residents and 10% by Foreigners. Fill in the data for the two column using appropriate formulae. (2 marks)

(e) In the range A15:A18, enter the following

SUMMARYMAXIMUMMINIMUMAVERAGE (1 mark)

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(f) In the range B16; B18, enter appropriate formulae to compute the yearly maximum, minimum and average crimes. (3 marks)

(g) In cell A20, insert the text “Percentage” and compute EACH year’s total as a percentage of the four-year total. Use 1 decimal place. Use absolute addressing. The percentages should be placed in the range B20; E20, under the respective year.

(2 marks)

(h) Insert the worksheet title, “Carib Region” in Cell A1 and “Crime Statistics: 2000 – 2003” in cell A2. (1 mark)

(i) Format the spreadsheet to:

(i) Change the data in ALL numeric columns to comma style format. Use zero decimal position. (1 mark)

(ii) Right-align ALL headings for numeric columns. (1 mark)

(iii) Centre the title rows across the columns used by the spreadsheet.(1 mark)

(iv) Insert a border around the range A16; B18. (1 mark)

(v) Insert the system date in cell G3, using the appropriate function.(2 marks)

(j) Sort the data so that the different crimes are in DESCENDING order by crime names.(2 marks)

(k) Save the spreadsheet as CRIME1. (0 mark)

(l) Create a BAR chart to show the yearly crimes committed. The chart should be titled “CRIMESTATISTICS: 2000 – 2003”. EACH bar should be labeled to indicate the year it represents, or a legend should be provided. Axes should be labeled appropriately. Save as YEARLYCRIMES. (4 marks)

(m) Create a PIE chart to show the four-year crimes by category. The chart should be labeled “CATEGORIES OF CRIMES”. EACH slice of PIE should be properly labeled to indicate which crime it represents or a legend should be provided and indicate the percentage of total crimes committed for the four years. Save as CRIMETYPE.

(4 marks)

Total 30 marks

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2. The management of CRIMEBUSTER is compiling a list of Ministers in charge of security in the Carib Region. The following data have been compiled and placed in a spreadsheet called MINISTERS.

(a) Import the spreadsheet MINISTERS and store it as a database table with the same name.(2 marks)

(b) The country code for each country consists of two characters, the first and the third character of the country’s name. Insert an additional field in the table between the Country and Designation fields. Name this field Ccode and fill in the data for the Ccode field.

(2 marks)

(c) Sort the database table MINISTERS in DESCENDING order by the Last Name. Resave as MINISTERS. (2 marks)

(d) Create another database table called ACTION. The table should contain the following data:

Code Security Budget ($m) % of GDP RecommendationsGy 150 10 More equipment neededOl 200 5 Employ more security personnelPr 54 3 More staff training neededJm 360 9 Increase staff allowancesNt 75 15 Improve community involvementMu 30 10 More staff training neededDt 180 20 More equipment neededFe 45 15 Increase staff allowancesNv 54 18 Employ more security personnelAg 14 7 More staff training needed

(5 marks)

e) Generate queries to find the following:

(i) Countries with % of GDP > 10 and Security Budget (M$) < 100. Your query should have only the fields: Country, Security Budget (M$) and % of GDP and a calculated field GDP to compute the GDP of the country. The GDP is computed using the security budget and the percentage of GDP it represents. Sort the query in ASCENDING order by Country. Save as GDP. (5 marks)

(ii) The average, maximum and minimum security budget for the countries in the Carib Region. Save as BUGAVG: BUGMAX and BUGMIN.

(3 marks)

(iii) Countries, which have been recommended to have more staff training. Your query should have the Country, Designation and Recommendations fields. Sort the query in ASCENDING order by Designation. Save as TRAINING.

(5 marks)

f) Generate a report to show the recommendations for ALL countries. Name this report RECOM. The report should:

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(i) Contain only the name of the country, title, first name, last name and the recommendations. All field names should be clearly labeled to indicate the data contained in them.

(ii) Have the Title:

CRIMEBUSTER100 Anywhere Drive, Foreign Land

(6 marks)

3. (a) For the following document in part (b):

(i) Set the top and bottom margins to 0.5 inches and the left and right margins to 0.75

inches. (2 marks)

(ii) Apply footer on EVERY page with the email address: [email protected]

appearing at the centre of the footer. (2 marks)

(iii) The company’s name at the top MUST be centred and bold with 20-point Arial

font-type. (2 marks)

(iv) The body of the letter MUST be FULLY justified. (1 mark)

(v) ALL text in the body of the letter MUST have line spacing of 1.5

(1 mark)

(vi) ALL spelling errors MUST be corrected. (1 mark)

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mailto:[email protected]


(b) Prepare the following letter for a mail merge using the database table MINISTERS as the data source and save as MAIN. Follow the instructions given above.

CRIMEBUSTER100 Anywhere Drive, Foreign Land

April 1, 2004.

<Title><FirstName><LastName><Designation><Country>

Dear <Title><LastName>:

For the past three months we were analyzing the crime statistics provided by the Statistical Department of the various countries in the Carib Region. We have had extensive discussion with the stakeholders in each country to find ways to reduce the increasing trend in crimes.

The table below shows the various categories of crimes for the years 2000 – 2003.

<The spreadsheet CRIME1 is to inserted here>

The chart below shows the categories of crimes for the four years

<The PIE chart CRIMETYPE is to be inserted here>

Below, please find our recommendations, which when implemented will take a big bite of the crimes in the Carib Region:

<The report RECOM is to be inserted here>

We look forward to a reduction of crimes and a stable and peaceful Carib Region.

Sincerely,

John DavisCEO

(10 marks)

GO ON TO THE NEXT PAGE01329020/F 2004

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c) Insert the spreadsheet CRIME1 in the position indicated in MAIN. (3 marks)

d) Insert the pie chart CRIMETYPE in the position indicated in MAIN. (3 marks)

e) Insert the database report RECOM in the position indicated in MAIN. (3 MARKS)

f) Using the database table MINISTERS as the data source, merge MAIN with MINISTERS. Save the results as MINLETTERS. (2 MARKS)

Total 30 marks

Grand Total 90 marks

The files CRIME1, YEARLYCRIMES, CRIMETYPE, MINISTERS, ACTION, RECOM, TRAINING: BUDAVG, BUGMAX, BUGMIN, GDP, MAIN and MINLETTERS (first, second and last letters only) are to be printed at the end of the Examination.

END OF TEST

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may 2004 practical

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