May 29, 2002

BUSINESS SERVICESBUSINESS SERVICES

GOALS AND OBJECTIVESGOALS AND OBJECTIVES

2002-032002-03

May 29, 2002

CIS PROJECTCIS PROJECT

May 29, 2002

CIS ProjectCIS Project

• Go live with General Ledger, Projects Accounting, Accounts Payable, Purchasing, and Fixed Assets July 1, 2002

• Go live with Payroll January 1, 2003

• Go live with Accounts Receivable and Cash Receipting between March 2003 and June 2003

May 29, 2002

• Implement new account code system July 1, 2002

• Provide in-house training on the new account code system

• Business Services’ staff will continue to attend all required training provided by Datatel, ACS, and NCCCS

May 29, 2002

• Implement electronic purchase requisitions

• As project manager,– Coordinate and distribute training information

and schedules for the College– Attend project manager meetings and participate

in weekly conference calls

May 29, 2002

– Assist instruction and student services in testing and implementing their applications

– Host periodic meetings to evaluate, plan, and coordinate the necessary steps for successful implementation

May 29, 2002

FINANCIAL OPERATIONSFINANCIAL OPERATIONS

May 29, 2002

Maintain Financial IntegrityMaintain Financial Integrity

• Review and strengthen internal controls

• Receive a “clean audit” for fiscal year 2002-03

May 29, 2002

Complete Implementation of the Complete Implementation of the Budget Segment of SPOLBudget Segment of SPOL

• Code distribution by unit

• Refine budget reports

• Establish methodology of downloading financial data into SPOL

May 29, 2002

PURCHASING AND PURCHASING AND INVENTORYINVENTORY

May 29, 2002

Purchasing and InventoryPurchasing and Inventory

• Review and possible implementation of E-Procurement

• Perform capitalization and recalculation of value of fixed assets including depreciation

• Incorporate expansion of Shipping and Receiving, Mail Room, and Central Stores

May 29, 2002

Purchase New Software SystemsPurchase New Software Systems

• Package tracking system

• Processing bulk mail

May 29, 2002

Mail BoxesMail Boxes

• Plan implementation of assigning box numbers to each department and incorporate these box numbers on college correspondence and interoffice mail

May 29, 2002

BookstoreBookstore

• Purchase a point-of-sale textbook management system

• Strengthen accounting and inventory controls

• Improve customer service

May 29, 2002

COMPUTER SERVICESCOMPUTER SERVICES

May 29, 2002

Expand Technology TrainingExpand Technology Training

• Create Web-Page on the Intranet to – Promote and facilitate training opportunities for

faculty and staff– Post College policies and procedures relating to

information technology

May 29, 2002

Computing EnvironmentComputing Environment

• Migrate administrative computing system (IIPS) to the Computer Information System (CIS) known as Colleague

• Create networking and wide area network for the North Campus

• Populate North Campus with the required computer equipment and peripherals

May 29, 2002

Other EnhancementsOther Enhancements

• Ensure the Help Desk is always manned to handle urgent calls more expeditiously

• Provide feedback on continuing Help Desk issues

• Create “virtual suggestion box” on the Intranet

May 29, 2002

PARKINGPARKING

May 29, 2002

ParkingParking

• Provide consistent coordination of parking assignments

• Continue working with the Maintenance Department

May 29, 2002

NORTH CAMPUSNORTH CAMPUS

May 29, 2002

Services at the North CampusServices at the North Campus

• Business Office

• Shipping, Receiving, and Mailroom

• Bookstore

• Computer Technical Support

• Parking Services