“may we split the check, please?”
DESCRIPTION
“May we split the check, Please?”. Schools and local governments across the state are changing the way they do business and the benefits are improved services and reduced burden on local taxpayers. www.beyondboundaries.ohio.gov. One view of the future-. - PowerPoint PPT PresentationTRANSCRIPT
Schools and local governments across the state are changing the
way they do business and the benefits are improved services and reduced burden on local taxpayers.
“May we split the check, Please?”
www.beyondboundaries.ohio.gov
One view of the future-One view of the future-
2www.beyondboundaries.ohio.gov
Fiscal Gap- US GAO “State and Local Governments’ Fiscal Outlook” April 2013 http://www.gao.gov/assets/660/654255.pdf
The fiscal gap is an estimate of the action needed today and maintained each year to achieve fiscal balance over the next 50 years
…equivalent to a 12.7 14.2 percent annual reduction…
Growth of Local Government Growth of Local Government
3
The Effects of FragmentationThe Effects of Fragmentation
49 49 typestypes
6,5506,550 agenciesagencies
20,23020,230elected elected officialsofficials
506,000506,000 employeesemployees
how much paper would it take to send each of these
agencies a letter?
over 13 reams
614614School
Districts
Examples of the 49 types of agencies
125125Health
Districts
8888 Counties
938938 Cities &Villages
5353ADAMHBoards
StateSupport$13.6 B
FederalRevenue
$2.2 B
Local Revenue
$35 B
How the Money FlowsHow the Money Flows
*Other Local Revenue includes: Water & Sewer, Parking, Trash, other fees
The 49 types of Local Agencies each have multiple revenue sources, often with many streams from each source - estimated to total over $50 billion this next year.
State support, just one of these sources, is less than half as large as local agencies’ own revenue sources and only 26 percent of the total revenue.
Sources: US Census Bureau, Ohio Office of Budget and Management, Ohio Department of Taxation 5
6
Shared services is a collaborative strategy for optimizing staff, equipment and facilities and other public resources across jurisdictions to improve operational efficiencies and service delivery.
www.beyondboundaries.ohio.gov
Our world is changing…Our world is changing…
7
When the speed of change outside the organization exceeds the speed of change within ... The end is in sight!
-Jack Welch, C.E.O., General Electric
www.beyondboundaries.ohio.gov
Our world is changing…Our world is changing…
8www.beyondboundaries.ohio.gov
Why Shared Services Now?Why Shared Services Now?
• New Fiscal Reality
• Technology
• Awareness & Culture
• Demographics
9www.beyondboundaries.ohio.gov
““Regionalism” (Fear Factor)Regionalism” (Fear Factor)
10www.beyondboundaries.ohio.gov
““Shared Services” (The Vision)Shared Services” (The Vision)
11www.beyondboundaries.ohio.gov
Beyond Boundaries.Ohio.gov
12www.beyondboundaries.ohio.gov
Shared Services CategoriesShared Services Categories
• Technology • Administration • Public Works • Public Safety • Educational Programs & Support• Economic Development• Health and Human Services• Fleet Management and Operations• Facilities
13www.beyondboundaries.ohio.gov
14
Known Shared ServicesKnown Shared Services
Technology• Audio-visual, copier, or facsimile equipment purchasing or management• Server, storage or network deployment, management, or operation
o Datacenter or colocation of technology infrastructureo End-user device management and support (computers, computer labs,
imaging, helpdesk, training)o Application development, database administration, application supporto Application hostingo Website design, maintenance, or hostingo Telephone, VoIP and/or internet serviceso Computer and software licensing and subscription feeso Data recovery, disaster recovery
Public Works• Paving• Infrastructure maintenance• Capital improvements• Stormwater• Planning• Equipment or vehicle purchase & Sharing• Salt purchase or storage• Snow removal
Public Safety• Consolidated/joint district• Joint dispatch• Communications system• Equipment purchase• Staffing
Administration • Administrative office space• General Administrative Staff• Grant Administration• Management Staff• Joint Purchasing• Human Resources• Staff contract negotiation• Purchasing of heating fuel• Purchasing of office supplies• Purchasing of maintenance supplies• Food Service operation, hiring, purchases• Food Service RFP and contract award• Business services such as payroll, accounts payable, budgeting• Benefits management• State or federal grant administration and reporting• Insurance (general liability, worker’s compensation, etc.)• Pooled Healthcare• Printing Services• Audit RFP and contract
Educational Programs & Instructional Support• Purchasing of educational supplies• Textbook selection and purchasing• Special education• PT, OT, speech and other therapy services• School-based Medicare Health Services Billing• Pre-K Programs• After School Programs• Counseling services• School Nurses or other Health Services• Administrator Professional Development• Teacher Professional Development• Curriculum Development• Teacher Coaching or Mentoring• Ohio Improvement Process or other School Improvement Services• Supervision/Evaluation of Staff• Vocational education services• Music/Art/Physical Education teaching staff• Reading specialists• Library and/or media center staffing
Economic Development• Staffing• Databases/technology• Marketing/advertising/Outreach• JEDD/Revenue• Land use planning• Corporate/industrial park• Tax incentives
Health and Human Services• Executive/administrative staff• Client services staff• Client services equipment• Client service delivery
Fleet Management and Operations• Transportation operation• Transportation contract RFP and contract award• Vehicle Purchase• Vehicle Maintenance• Vehicle Routing and Dispatch
Facilities• Administrative space• Client services• Public meeting space• Athletic fields, gymnasiums• Auditoriums, theatre space• Facility maintenance• Custodial and Maintenance Staff• Facility maintenance RFP and contract award• Capital planning• General security services• Grounds maintenance
15www.beyondboundaries.ohio.gov
Local Government Innovation Fund: Local Government Innovation Fund: Grants Rounds 1-5Grants Rounds 1-5
16www.beyondboundaries.ohio.gov
Local Government Innovation Fund: Local Government Innovation Fund: Grants Rounds 1-5Grants Rounds 1-5
• Average # of Partners per Grant 4.3• Average # of Different Partner Types per
Grant 2.27
17www.beyondboundaries.ohio.gov
Shared Services Success-Shared Services Success-• City of Green (popn. 25,000) and Green City Schools (enrollment 4,000)
– Shared administration building, pooled health care, county building, county health, Sheriff provides police services, dispatch
– Results: 7% to 8% savings in $24.6 million annual budget
– City of Tallmadge (popn. 17,537) (GRF $13.2 Million, all funds $28.7 Million)
– Shared dispatch, county building, regional income tax, JEDD, IT consolidation and upgrade, shared heavy equipment (with 12 communities)
– Results: 2008 General fund balance $2.2 million July 2013 balance $5.1 Million with NO tax increases, NO layoffs.
• Harrison Hills Schools (enrollment 2,031, budget $15 Million)
– Over a Dozen Shared Service projects with other schools, local governments and county agencies
– Results: Turnaround from Fiscal Caution to $717,900 “Taxpayer Savings”
– Summit County and it’s townships, cities and villages(543,000 popn)
– Akron, Barberton, County combined Health District
– 25 Communities have combined building departments
– Results: American City and County Award, reduced fees, increased services
18www.beyondboundaries.ohio.gov
19
Job-A-BegoJob-A-Bego
www.beyondboundaries.ohio.gov
P.L.A.YP.L.A.Y (play and language for autistic youngsters)(play and language for autistic youngsters)
20www.beyondboundaries.ohio.gov
Where do I start?Where do I start?
21www.beyondboundaries.ohio.gov
• Technology
• Transportation• Emergency Communications
Questions? Contact meQuestions? Contact me
22
614-949-1182@crandycole (Twitter)
www.beyondboundaries.ohio.gov