mdg

LOYOLA SCHOOLS – OFFICE OF STUDENT ACTIVITIESATENEO DE MANILA UNIVERSITY

Project Proposal Form

Instructions:

1. Fill in all required fields.

2. Write N/A if certain fields are not applicable to the activity/project.

3. Supporting documents may be attached if they will help in the expedient processing of the project proposal.

4. The student group president AND moderator must sign the proposal as proof of their knowledge and endorsement of the project/activity. Digital / scanned signatures are not accepted.

5. Submit the proposal to the Office of Student Activities (OSA).

6. Incomplete proposals are not accepted.

7. Processing of project proposals by OSA takes at most three (3) working days.

a. In counting the number of working days, fixed or usual holidays are NOT counted whereas sudden suspension of classes is counted. Saturdays are not considered as a working day.

b. Submission of requests related to the project/activity to other offices/departments is outside the three (3) working days initial processing by OSA.

* Note: Keep in mind the time tables of other offices/groups (i.e. OAS, UPP, etc) that you will be working with to implement your project after OSA approves it.

8. If approved, proceed with the next steps of the activity. If pending or disapproved, act on the remarks, comments, suggestions, and additional requirements needed as stated on the retrieved document. Consult with your OSA Professional if necessary.

9. In cases when proposals are returned for clarifications and/ or require dialogue with the organization regarding details, the proposal will be approved only after the concerns are addressed.

– Leadership Formation through Organization Development –LS-OSA proposal 70909

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10. Attach the documents for logistical requirements to this project proposal when submitting to OAS.

Do not print this instruction page.


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Project Approval Checklist:X OAS long form (logistics)X FQA Form (food & drinks)X Marketing package MOA Student Waivers Adult Supervisor N. Form DCBAC waiver (alcohol) Booth Shift Schedule Others: ___________________

LOYOLA SCHOOLS – OFFICE OF STUDENT ACTIVITIES

ATENEO DE MANILA UNIVERSITY

Project Proposal Form

Name of Organization: AIESEC Ateneo de Manila

Name of OSA Professional Assigned:

Ms. Joy Adolfo

Basic Project InformationProject Title: 4th MDG Summit (Millennium Development Goals)Name of Person-in-Charge : Student

ID #Contact # of Person-in-Charge:Target Date and Time: May 26-29, 2010 Target Venue: Leong Hall and Roofdeck (May 27 only)Number of students involved:

(Student Organizers)

15 (Participants) 300

Audience Members only Ateneans only x Open to Public

Nature of Project/Activity:What kind of activity will you hold? Seminar and Workshop for student leadersDescription of the Project/Activity This is a description of the project concept overview, i.e. food sale, rummage sale, etc. Please limit to 50 words or less. The MDG Summit is a three-day youth event that brings together students from across the country for seminars, workshops, and exhibits on the United Nations’ Millennium Development Goals and how the Philippines is working on achieving them. This project is in partnership with The Youth Advocates for United Nations (YAUN), member of the Global Youth Action Network (GYAN), in collaboration with the UNFPA –Youth Advisory Panel.

What goal/s will this activity address?Pls. refer to the organization’s submitted goals for the present school year. The activity should address at least 2 goals.x Leadership Development

Goal 1:To empower our participating members and the delegates of the summit in the development of their leadership potential through active social involvement.

Internal Communication


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x External Communicationx Program Management

Goal 2:To activate our members in the organization and management of the project and ensure the success and sufficient preparation of the initiative.

Membership Formationx Core Competencies

Objectives of the Project1. How will this project help the organization achieve the set goals? Will the project get you closer to your vision-mission? 2. What is the added value of this project to the organization and/or the community? 1. Provide an opportunity for our members to practice their project management skills.2. Develop an attitude and thrust among the participants to become agents of change through the MDGs.3. Keep our operations aligned to the AIESEC values, in particular “activating leadership” and “enjoying participation”

Project Success IndicatorsIndicate at least 3 success indicators that you can use to measure how successful the project was, i.e. the number of people who attended or how much money was generated. These indicators should be able to tell you if you were able to achieve the “ideal impact” you intended to make by the end of the project. The success indicators should include dates, figures, and the person-in-charge. 1. No. of AIESEC – AdMU participants and organizers taking leadership roles in the event2. No. of Ateneans (AIESECers and non-AIESECers) in attendance as delegates of the summit3. No. of corporate sponsors partnered with for the event

Budget SummaryProvide a brief summary of expenses for the project. Include the specific breakdown of the expenses.Where will the org get the money for this project? _______ (Others) please specify: Youth Advocates for United Nations and corporate sponsors

Amount TotalProjected Expenses 1,050,000.001. kindly see attached document2. 3. Projected Revenue1. Conference Fees (3,500 x 300 delegates)

1,050,000.00 1,250,000.00

2. Corporate & Materials Sponsors 200,000.003. Projected Net Income Expenses to be paid

for by YAUN200,000.00

MECHANICS OF THE PROJECT– Leadership Formation through Organization Development –

LS-OSA proposal 70909 of 6

Planning PhaseDescribe the preparations that will be undertaken before the actual project. Be as specific as possible. You may attach other details not specified here.Committees Task/s Target Date

Programs1. to be planned and facilitated by YAUN National Team

April 2010

2.

Finance 1. to be settled by YAUN National Team April – May 20102.

Documentation/ Publications

1. Endorse an article in the Guidon post-MDG Summit

June 2010

2. Collect and create documentation material for record & promos

June 15, 2010

Logistics1. Reserve classrooms and plenary halls for the different sessions

March 2010

2. Coordinate with YAUN Secretariat to facilitate delegates around campus

During event

Promotions 1. Make and post tarpaulin and posters April 15, 20102.

Marketing1. Contact and set appointments with corporate sponsors

March 27, 2010

2. Close marketing package deals and submit MOAs

May 20, 2010

Will food and/or beverages be served during the activity? X Yes NoIf Yes, Please accomplish and attach the Food Quality Assurance (FQA) Form.

For Student Entrepreneurial Initiatives (SEI): Please fill in the fields. For SEI, which involve food and/or beverages, accomplish and attach the Food Quality Assurance (FQA) Form.

Number of Slots requested:

n/a

Set-up Date:Clearing Date:

Product DescriptionProducts/List of Menus Name of Suppliers/ List of

ConcessionairesDetailed Description of

Products(i.e. ingredients, packaging,

etc)Not yet available

Implementation/Execution PhaseWhat will happen during the project itself? Provide the details and program flow. You may attach other details not specified here.

Activity Date / Time Point person Arrival and Pre-Summit (Cervini/Eliazo) May 26 – 12 noon onwards


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Opening Plenary and Sessions (Leong Plenary Hall)

May 27– 9:00 to 6:00

Cultural Night (Leong Roof Deck) May 27 – 8:30 to 11:30(details attached)

Evaluation and Closure PhaseDiscuss what actions the organization will do upon completion of the project (i.e. evaluation, tokens, acknowledgements, documentation, etc). You may attach other details not specified here.

Task/s Target DateEvaluation 1. OSA Post-Project proposal June 12, 2010

2. AIESEC – AdMU post project report June 12, 2010

Acknowledgments

1. Thank you certificates to YAUN and other partners

May 29, 2010

2. Formal acknowledgement to the organizing committee and participants from AIESEC – AdMU

May 29, 2010

Documentation

1. Photographic summary/compilation June 15, 20102. Video summary (c/o YAUN) n/a

Signed:

Gabriel MedinaPresidentAIESEC Ateneo de Manila University

Ms. Concepcion RosalesModeratorAIESEC – Ateneo de Manila University

----------------------------------------------- Please do not write below this line -----------------------------------------------

For OSA use only:

Endorsed by:

Remarks Name of SEI Coordinator

Signature: Date:

Approved by:

Remarks Category

Name of OSA ProfessionalSignature: Date:


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