m&e policies and procedures operation a manual - jan 2010

8/3/2019 M&E Policies and Procedures Operation A Manual - Jan 2010

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M&E – Policies and Procedures

Monica Kansiime

By



Policy objectives

To ensure that:

There are effective mechanisms for systematic datacollection at different operational levels and that

this information is provided to facilitate timelydecision making

Management and main stakeholders are provided with indicators of progress, efficiency and effectiveness

Milestones are tracked and performance indicatorsmonitored

Organisational learning is promoted.



Scope and purpose

Tracking the implementation of research fordevelopment initiatives

Tracking the outcomes and impacts of ASARECA interventions – how human,financial and physical resources are converted

into outputs Facilitating Organization Lessons Learning



Responsibility M&E Unit takes lead in monitoring the

implementation of the OP, particularly;

Setting up M&E systems and structures, fortracking, documenting and assessing progress

Technical support and capacity strengthening toprograms/units/projects for implementation of the

M&E strategy Mainstreaming best practices and organizational

learning

Others: ED, DED, Programs / Units, Subgrantees (pg 309)



Monitoring organizational performance

Identification and tracking of KPIs,

Semi-annual and annual performance reports /

data - from all programs/units Feedback from key stakeholders regarding

their assessment of ASARECA’s progress

Case studies, lessons learned, best practicesshared among ASARECA staff, partners and stakeholders



Monitoring research initiatives

M&E plans, work/operational plans

Semi-annual performance reports

Semi-annual technical and financial reports

Field visits by respective PMUs, projectleaders and other ASARECA staff whererelevant – followed by a field visit report



Evaluation Procedures

An entity to be reviewed initiates and preparesTOR

Reviews commissioned by the DED

Review reports shall be submitted to the DEDwithin one month of completion of field work

Recommendations arising from the evaluation

shall be discussed and shared with the concerned entity

Action plans to address recommendations

developed with the concerned parties involved



Key control processes M&E activities to be guided by the ASARECA M&E

framework Programs/units/ & projects to develop logical

frameworks, M&E plans, specifying areas of contributionto the ASARECA outputs

PMUs in conjunction with M&E unit assess performanceof the projects as well as validating the reported progress

Mid and end term evaluations of the research projects Periodic data quality assessment

Participation - providing and obtaining feedback to and fro partners and beneficiaries on progress and proposed

actions PM&E checklist



Pre-planning Feasibility, situation,

appraisal

Planning Strategic &

operational plans,

budgets, resources

Implementation Baselines, work

plans, activities

Monitoring &

reporting Field visits, self

evaluations, internalreviews, progress

Evaluation Mid term & final,

impact, process

Reflection &

learning Lessons & best

practices

PM&Ecycle



Focus for 2010

Concentration on four intervention areas:

1. Strengthening M&E capacity of ASARECA and

partners

2. Establishing appropriate M&E systems and structures

3. Tracking and documenting outcomes and impacts of ASARECA interventions.

4. Mainstreaming best practices of M&E in

ASARECA



Strengthening M&E capacity

Refresher training for ASARECA program staff

In country trainings of Implementing partners

and NARS and subsequent follow up visits

Training of trainers (TOT) workshop in M&E

Support programs to conduct review meetings

Support one stream B CGS projects – participatory M&E



M&E systems and structures

Finalize ASARECA performancemonitoring plan

Finalize the automated M&E reportingtemplate, conduct training for users,coordinate the installation and maintenance

of the system

Provide support to programs and units for

operationalization of the reporting system



Outcomes and Impacts M&E

Implementation of the outcome and impactmonitoring and evaluation framework willcommence

Conduct baseline study for selected keyperformance indicators – organization and program/projects

Undertake internal studies of some selected ASARECA interventions to validate the OIMEframework

Share key successes with partners



Mainstreaming M&E best practices

Conduct annual regional meeting for allpartners

Facilitate partner exchange visits to share and learn from various experiences

Establish an M&E e-forum for ease of

communication and sharing variousdevelopments in M&E

Documentation and sharing of best practices

amongst partners



THANK YOU



M&E strategy

M&E purpose: Performance –based M&Esystem institutionalized in ASARECA

ASARECA Result 1: Performance driven governanceand management structures and systems established

and operational

M&E Capacity of ASARECA and partners

strengthened

Appropriate M&Estructures and systems

established and

operational

Outcomes and impacts of ASARECA

documented and

disseminated

m&e policies and procedures operation a manual - jan 2010

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