meap-access webcast september 13, 2011

MEAP-AccessMEAP-AccessWebcastWebcast

September 13, 2011 September 13, 2011

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Jim Griffiths

Manager, Administration and Reporting

Office of Standards & Assessment

Welcome and Introductions

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New Name for OEAANew Name for OEAA

Bureau of Assessment & Accountability

BAA


OSA

Office of Psychometrics, Accountability,

Research & Evaluation -

OPARE

Office of Assessment

Business Operations -

OABO

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Welcome and IntroductionsWelcome and Introductions

The presenters are:The presenters are:

Jim GriffithsJim Griffiths– OSA– OSAManager, Administration and ReportingManager, Administration and Reporting

Ramona Moore Ramona Moore – Measurement INC.– Measurement INC.Project Manager Project Manager

Tina Foote Tina Foote – OPARE– OPARESecure Site AnalystSecure Site Analyst

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Welcome and IntroductionsWelcome and Introductions

Linda Howley Linda Howley – OSA– OSAAssessment Consultant for Students with DisabilitiesAssessment Consultant for Students with Disabilities

Joanne Winkelman Joanne Winkelman – OSE-EIS– OSE-EISPolicy CoordinatorPolicy Coordinator

Dan Evans Dan Evans - OSA- OSAAnalyst, Administration & ReportingAnalyst, Administration & Reporting

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Submitting QuestionsSubmitting Questions

Email: [email protected]

View any time at: www.MIstreamnet.com

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AgendaAgenda Assessment BackgroundAssessment Background Test DesignTest Design AccommodationsAccommodations Student Selection and Eligibility (MOPLS)Student Selection and Eligibility (MOPLS) Secure SiteSecure Site Receiving & Returning MaterialsReceiving & Returning Materials AccountabilityAccountability Common Administration Errors Common Administration Errors Questions & AnswersQuestions & Answers

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In April of 2007, the U.S. Department of Education issued regulations describing Alternative Assessments based on Modified Achievement Standards (AA-MAS).

Under NCLB and IDEA this is referred to as the “2% Regulation.”

MEAP-Access Background

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The 2% regulation permits a state to develop an assessment aligned with modified academic achievement standards that cover the same Grade Level Content Expectations (GLCEs) as the general assessment.


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This is the first step toward improving access This is the first step toward improving access to grade-level assessments in to grade-level assessments in Reading/Writing and Mathematics for student Reading/Writing and Mathematics for student with disabilities in grades 3-8 who are with disabilities in grades 3-8 who are currently receiving grade-level instruction. currently receiving grade-level instruction.


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MEAP-Access Pilot – Winter 2009MEAP-Access Pilot – Winter 2009

MEAP-Access Operational Test – Fall 09MEAP-Access Operational Test – Fall 09– Not enough students participated in Not enough students participated in

fall 2009 to conduct standard settingfall 2009 to conduct standard setting– low scoreslow scores– items not modified items not modified ““enoughenough””


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The decision was made to delay the next The decision was made to delay the next operational administration of MEAP-Access operational administration of MEAP-Access until Fall 2011 to allow for further study and until Fall 2011 to allow for further study and development to prepare for the next development to prepare for the next operational administration.operational administration.


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• Educator and stakeholder committees Educator and stakeholder committees drafted test item modification guidelines.drafted test item modification guidelines.

• Cognitive labs conducted around the state Cognitive labs conducted around the state with students and teachers to study the new with students and teachers to study the new modified itemsmodified items

• MEAP-Access items embedded on MEAP and MEAP-Access items embedded on MEAP and MI-Access (FI) tests as a embedded items – MI-Access (FI) tests as a embedded items – Fall 2010Fall 2010

• MEAP-Access Operational Test Fall 2011MEAP-Access Operational Test Fall 2011


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Assessment ContinuumAssessment Continuum

MEAP-Access helps to complete the MEAP-Access helps to complete the assessment continuumassessment continuumMEAPMEAPMEAP (with accommodations)MEAP (with accommodations)MEAP-AccessMEAP-AccessMEAP-Access (with accommodations)MEAP-Access (with accommodations)MI-Access (FI, SI, and P)MI-Access (FI, SI, and P)

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Assessment ContinuumAssessment Continuum

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Linda HowleyAssessment Consultant for Student with Disabilities


Test Design

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MEAP-Access features:MEAP-Access features:

Fewer items on the assessmentsFewer items on the assessments 3 answer choices per item 3 answer choices per item Segmented passagesSegmented passages Passage introductionsPassage introductions Use of GraphicsUse of Graphics Reduced reading load and complexityReduced reading load and complexity

Test Design

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Grades 3 – 8 Grades 3 – 8 ReadingReading Grades 4 & 7Grades 4 & 7 WritingWriting Grades 3 – 8Grades 3 – 8 MathematicsMathematics

MEAP-Access will be administered during MEAP-Access will be administered during the MEAP assessment window.the MEAP assessment window.

(October 11-28, 2011)(October 11-28, 2011)

Test Design

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Sample Sample Booklet for Booklet for

MathematicsMathematics

Test Design

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MathematicMathematicss

Grades 3-8Grades 3-8 45 multiple choice items (3 answer 45 multiple choice items (3 answer

choices)choices) Two parts in one test bookletTwo parts in one test booklet

Part 1 – 20 items, Part 2 – 25 itemsPart 1 – 20 items, Part 2 – 25 items Calculator use allowed on all itemsCalculator use allowed on all items

Test Design

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MEAP-Access MEAP-Access sample itemsample item

Test Design

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ReadingReading

Test Design

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ReadingReading

Grades 3-8Grades 3-8

4 Reading selections, each with 8 4 Reading selections, each with 8 multiple choice (MC) itemsmultiple choice (MC) items

11 Independent word study mc items11 Independent word study mc items

Test Design

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ReadingReading

Grades 3-8Grades 3-8

Two days, two test bookletsTwo days, two test booklets Day one – 3 partsDay one – 3 parts

2 Reading selections with 8 MC items each2 Reading selections with 8 MC items each11 Independent word study MC items11 Independent word study MC items

Day two – 2 partsDay two – 2 parts2 Reading selections with 8 MC items each2 Reading selections with 8 MC items each

Test Design

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Passage Introduction SamplePassage Introduction Sample

Test Design

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MEAP-Access Sample PassageMEAP-Access Sample Passage

Test Design

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MEAP-Access sample itemsMEAP-Access sample items

Test Design

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WritingWriting

Test Design

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WritingWriting

Grades 4 and 7Grades 4 and 7

– 3 Writing prompts 3 Writing prompts – 15 Independent multiple choice items15 Independent multiple choice items

Test Design

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WritingWriting


Two days, two test bookletsTwo days, two test booklets– Day one – 2 partsDay one – 2 parts

2 Writing prompts2 Writing prompts– Day two – 2 partsDay two – 2 parts

1 Writing prompt1 Writing prompt15 Independent MC items15 Independent MC items

Test Design

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Sample Writing PromptSample Writing Prompt

Write about: Trying Something NewLife offers many opportunities or chances to try new things. Sometimes people are afraid to try something new.

Do only one of the following:

• write a story about a time when you tried something newOR

• write a story about a time someone you know tried something new

Test Design

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WritingWriting


Will use same writing rubric as MEAPWill use same writing rubric as MEAPSeparate rangefinding conducted with Separate rangefinding conducted with teachers across the stateteachers across the state

Test Design

AccommodationsAccommodations

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All decisions about which accommodations All decisions about which accommodations a student needs must:a student needs must:

• be made by the IEP Teambe made by the IEP Team• be documented in the student’s IEP by be documented in the student’s IEP by

content areacontent area• reflect what the student routinely uses or reflect what the student routinely uses or

responds to during instructionresponds to during instruction

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All accommodations currently available for All accommodations currently available for MEAP assessments are also available for MEAP assessments are also available for the MEAP-Access.the MEAP-Access.

Calculators are allowed on all parts of Calculators are allowed on all parts of MEAP-Access mathematics testMEAP-Access mathematics test..

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Assessment start dates are the same as Assessment start dates are the same as MEAP by content areaMEAP by content area

Time may be extended through the end of Time may be extended through the end of the testing window (10-28-11) to the testing window (10-28-11) to complete the assessment complete the assessment

Students must finish one part in one Students must finish one part in one sittingsitting


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Calendar of assessment dates

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Use of any Use of any accommodations accommodations should be marked in should be marked in box 2 of the student’s box 2 of the student’s answer document, answer document, except for Universal except for Universal AccommodationsAccommodations

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Accommodated MaterialsAccommodated Materials– Braille Braille – Enlarged Print Enlarged Print – Reader Scripts (Math)Reader Scripts (Math)– Audio CDs (Math)Audio CDs (Math)


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Joanne WinkelmanPolicy Coordinator

Office of Special Education and Early Intervention Services

Student Selection and Eligibility

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Eligibility CriteriaEligibility Criteria

• Student must have current IEP;Student must have current IEP;

IEP must include goals based on IEP must include goals based on MichiganMichigan’’s Grade Level Content s Grade Level Content Expectations (GLCEs) for the grade in Expectations (GLCEs) for the grade in which the student is enrolled;which the student is enrolled;

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• Student must have access to and Student must have access to and instruction in grade-level content for the instruction in grade-level content for the grade in which the student is enrolled;grade in which the student is enrolled;


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• IEP Team is reasonably certain student IEP Team is reasonably certain student will not achieve grade-level standards will not achieve grade-level standards at the same proficiency level as their at the same proficiency level as their peers, in the year covered by the IEP;peers, in the year covered by the IEP;


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• Objective evidence demonstrates that the Objective evidence demonstrates that the studentstudent’’s disability has precluded the s disability has precluded the student from achieving grade-level student from achieving grade-level standards at the same level of proficiency standards at the same level of proficiency as their peers;as their peers;


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• StudentStudent’’s lack of progress must be s lack of progress must be determined using multiple objectives and determined using multiple objectives and valid measures of the studentvalid measures of the student’’s academic s academic achievement over time.achievement over time.


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Assessment Decision FlowchartAssessment Decision Flowchart

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Decision-Making WorksheetDecision-Making Worksheet

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Decision-Making WorksheetDecision-Making Worksheet

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Statewide Assessment Guidelines found on web page

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Assessment Selection GuidelinesAssessment Selection Guidelines

• Michigan Online Professional Learning Michigan Online Professional Learning System (MOPLS) and Statewide System (MOPLS) and Statewide Assessment Selection Guidelines (ASG) Assessment Selection Guidelines (ASG) online program acts as companion to the online program acts as companion to the printed manual available for download printed manual available for download from the BAA sitefrom the BAA site

• Updated for 2011-12 school yearUpdated for 2011-12 school year

• Link to manual Link to manual www.michigan.gov/meap-access

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MOPLSMOPLS• A primary objective of MOPLS is to be an A primary objective of MOPLS is to be an

online trainer for educators.online trainer for educators.

• The subject areas for the learning modules The subject areas for the learning modules include: include:

Reading and Writing Reading and Writing

MathematicsMathematics

Guidelines For Determining Participation Guidelines For Determining Participation In State AssessmentsIn State Assessments

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• A key underpinning of MOPLS is to provide A key underpinning of MOPLS is to provide access to Michigan’s Reading/ Writing and access to Michigan’s Reading/ Writing and Mathematic GLCEsMathematic GLCEs

• MOPLS is located at Michigan LearnPort MOPLS is located at Michigan LearnPort hosted by Michigan Virtual University at hosted by Michigan Virtual University at http://mi.learnport.org/..

• Registration is free.Registration is free.

MOPLS

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MOPLSMOPLS

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BAABAASecure SiteSecure Site

Tina Foote Secure Site Analyst

Office of Psychometrics, Accountability, Research & Evaluation (OPARE)

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BAA Secure Site AddressBAA Secure Site Address

www.michigan.gov/baa-secure

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BAA Secure SiteBAA Secure SiteAnnouncement pageAnnouncement page

• Contains important messages in relation to Contains important messages in relation to the BAA Secure Sitethe BAA Secure Site

• Contains important deadlines and dates Contains important deadlines and dates regarding the BAA Secure Siteregarding the BAA Secure Site

• Contains information for all assessmentsContains information for all assessments

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BAA Secure SiteBAA Secure SiteAdditional Material OrdersAdditional Material Orders

• Always check with district coordinatorAlways check with district coordinator• District or school level user can place District or school level user can place

an additional orderan additional order• Click on Add’l Material Orders from the Click on Add’l Material Orders from the

leftleft

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BAA Secure SiteBAA Secure SiteAdditional Material OrdersAdditional Material Orders

• Braille orders, call 877-560-8378 and press Braille orders, call 877-560-8378 and press option 2option 2

• Kits include one answer document, test booklet Kits include one answer document, test booklet and assessment administrator booklet for brailleand assessment administrator booklet for braille

• First time orders do not need to order ancillary First time orders do not need to order ancillary materials, i.e. return of materials kit, header materials, i.e. return of materials kit, header sheets, etc.sheets, etc.

• Orders shipped to either school or district Orders shipped to either school or district coordinatorcoordinator

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BAA Secure SiteBAA Secure SiteOrder Summary/TrackingOrder Summary/Tracking

• Click on Order Summary/Tracking from the Click on Order Summary/Tracking from the left.left.

• Available to track your order and shipment:Available to track your order and shipment:• Order Detail for each order Order Detail for each order • Current status of orderCurrent status of order• Date shippedDate shipped• Tracking number with link to track the Tracking number with link to track the

package(s) through the shipping vendor package(s) through the shipping vendor i.e. Fedexi.e. Fedex

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BAA Secure SiteBAA Secure SiteOrder Summary/TrackingOrder Summary/Tracking

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BAA Secure SiteBAA Secure SiteBarcode LabelsBarcode Labels

• All answer documents must have a All answer documents must have a barcode label!barcode label!Must be the correct student labelMust be the correct student labelHome school studentsHome school students

• Students must be pre-identified for testingStudents must be pre-identified for testing• Click on Barcode Label from the menu at Click on Barcode Label from the menu at

the leftthe left

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• All answer documents must have a All answer documents must have a barcode label!barcode label!

• Print with a laser printer, not inkjetPrint with a laser printer, not inkjet• Specific to student, school, and test Specific to student, school, and test

cyclecycle

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• Cannot use from other assessments, Cannot use from other assessments, i.e. MI-Access or MEAPi.e. MI-Access or MEAP

• Reprint damaged labelsReprint damaged labels• Ensure barcode label matches student’s Ensure barcode label matches student’s

name at topname at top

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BAA Secure SiteBAA Secure SiteStudent DemographicsStudent Demographics

• Demographics such as, ethnicity, special Demographics such as, ethnicity, special education, economically disadvantaged education, economically disadvantaged etc. will be loaded from MSDS by BAAetc. will be loaded from MSDS by BAA

• Demographics will come from the fall file Demographics will come from the fall file uploaded and any following Student uploaded and any following Student Record Maintenance RecordsRecord Maintenance Records

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• BAA will use demographics with an “as BAA will use demographics with an “as of date” of of date” of October 28 October 28 or prior but or prior but must be submitted in MSDS by must be submitted in MSDS by December 5December 5

• Important to work with the district Important to work with the district MSDS person to ensure demographics MSDS person to ensure demographics are accurate by deadlinesare accurate by deadlines

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• Demographics cannot be updated or Demographics cannot be updated or changed on the BAA Secure Site.changed on the BAA Secure Site.

• Watch for the Expected to Test Report Watch for the Expected to Test Report available on the BAA Secure Site to assist in available on the BAA Secure Site to assist in reviewing demographics.reviewing demographics.

• Don’t forget the special education flag! Don’t forget the special education flag!

Over 450 students did not count last year because Over 450 students did not count last year because someone forgot to flag them as special someone forgot to flag them as special

education.education.

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• Check the BAA Secure Site Manual for Check the BAA Secure Site Manual for list of demographics to be updated list of demographics to be updated using MSDS datausing MSDS data

• UIC’s must be resolvedUIC’s must be resolved

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BAA Secure SiteBAA Secure SiteTested RosterTested Roster

• Very important!!Very important!!• Very important!!Very important!!• Very important!!Very important!!• Approximately 3 weeks after return Approximately 3 weeks after return

material deadlinematerial deadline• Last chance to identify problems and Last chance to identify problems and

report themreport them

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• Verify all answer documents receivedVerify all answer documents received• Verify no duplicate recordsVerify no duplicate records• Verify students are listed in building Verify students are listed in building

where they testedwhere they tested• Verify student demographicsVerify student demographics

How do you change them?How do you change them?

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• Out-of-LevelOut-of-Level• Prohibitive BehaviorProhibitive Behavior• Non-Standard AccommodationNon-Standard Accommodation• Special EducationSpecial Education• Reports and AYP file created from this Reports and AYP file created from this

datadata

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BAA Secure SiteBAA Secure SiteNot TestedNot Tested

• Start preparing now!Start preparing now!• Available after reportingAvailable after reporting• Select reason student did not testSelect reason student did not test• Needed for federal reporting and AYPNeeded for federal reporting and AYP

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BAA Secure SiteBAA Secure SiteReport Printing OptionsReport Printing Options

• Selected at a district levelSelected at a district level• Two options:Two options:

All reportsAll reportsGreen – individual student report, student Green – individual student report, student

record labels and parent reportsrecord labels and parent reports

• Defaults to Green optionDefaults to Green option

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BAA Secure SiteBAA Secure SiteReport Printing OptionsReport Printing Options

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BAA Secure SiteBAA Secure SiteSummarySummary

• School or district level users orders additional School or district level users orders additional materials if neededmaterials if neededCheck with district coordinator FIRST! Check with district coordinator FIRST! Shipped to the school or districtShipped to the school or district

• All answer documents MUST have a barcode All answer documents MUST have a barcode label!!label!! If not fees will be assessedIf not fees will be assessed Reports will not available until fees are paidReports will not available until fees are paid

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• Work with the district MSDS person to ensure Work with the district MSDS person to ensure demographics are accurate in MSDS by the demographics are accurate in MSDS by the deadlinedeadline If not identified as special education – If not identified as special education –

considered not testedconsidered not testedAs of date October 28, 2011 submitted by As of date October 28, 2011 submitted by

December 5December 5

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• Tested RosterTested Roster Must reviewMust review

• Not TestedNot Tested Start preparing nowStart preparing now

• Report Printing OptionsReport Printing Options

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BAA Secure SiteBAA Secure Site

• BAA Secure Site User ManualBAA Secure Site User ManualLocated on log in page Located on log in page Located at bottom of Announcement page after Located at bottom of Announcement page after

logging inlogging in• Contact us at [email protected] us at [email protected]• Contact us at 877-560-8378 and press option 2 Contact us at 877-560-8378 and press option 2

for MEAP-Access for MEAP-Access

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Receipt and Return of Receipt and Return of Assessment Materials Assessment Materials

Ramona MooreRamona MooreProject ManagerProject Manager

Measurement Incorporated Measurement Incorporated

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Measurement IncorporatedMeasurement Incorporated

• Printing, distribution, scoring, and Printing, distribution, scoring, and reporting contractor for MEAP-Accessreporting contractor for MEAP-Access

• 11stst year of the contract year of the contract

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OverviewOverview

• When and how you’ll receive your When and how you’ll receive your materialsmaterials

• How to return your materials after How to return your materials after testingtesting

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Delivery DatesDelivery Dates

• Materials delivered via FedEx Materials delivered via FedEx Ground beginning Sept. 21Ground beginning Sept. 21stst

• All materials delivered by Sept. 29All materials delivered by Sept. 29thth

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Receipt of MaterialsReceipt of Materials

• Orders are packed by schoolOrders are packed by school

• Boxes containing packing lists will be Boxes containing packing lists will be marked with a stickermarked with a sticker

• Inventory your shipments immediately Inventory your shipments immediately after receiving them!after receiving them!

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FedEx shipping labels will include:FedEx shipping labels will include:

– School nameSchool name

– Box number, e.g. 1 of x, 2 of x, etc.Box number, e.g. 1 of x, 2 of x, etc.

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MEAP-Access MEAP-Access boxes will be boxes will be identified with a identified with a green box labelgreen box label

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• Packing List in Box 1 Packing List in Box 1 • Security List in Box 1Security List in Box 1• Box List in each boxBox List in each box

Shipments from MeasurementShipments from Measurement Incorporated Incorporated

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Shipments from Measurement Shipments from Measurement Incorporated Incorporated

For student pre-identified by September For student pre-identified by September 15, printed Pre-ID labels will be in the 15, printed Pre-ID labels will be in the order by order by

– GradeGrade– Subject Subject – Class/Group Class/Group – Last nameLast name

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MEAP-Access Fact:MEAP-Access Fact:

The total number of pages printed for test The total number of pages printed for test booklets is 2,296,000!booklets is 2,296,000!

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Before TestingBefore Testing

• Review manualReview manual• Stress SECURITYStress SECURITY• Know school and district codesKnow school and district codes

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During TestingDuring Testing

• No. 2 pencilNo. 2 pencil• Demographics on answer document Demographics on answer document

are completed correctlyare completed correctly• Form number is recorded correctlyForm number is recorded correctly

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During TestingDuring Testing

• All answer docs have correct Pre-ID All answer docs have correct Pre-ID labellabel

• Handle with care!Handle with care!

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Return of MaterialsReturn of Materials

• Follow instructions in manualFollow instructions in manual• Return materials no later than Return materials no later than

November 2 to avoid possible late November 2 to avoid possible late feesfees

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What do I return?What do I return?

ScorableScorable::

– Used answer docsUsed answer docs

– Used Grade 3 answer docsUsed Grade 3 answer docs

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What do I return?What do I return?

Non-scorable:Non-scorable:

– Used and unused test booklets Used and unused test booklets

– Used and unused accommodated Used and unused accommodated mediamedia

– Unused Grade 3 answer documentsUnused Grade 3 answer documents

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Material Return Check Sheet (page 98 of manual)

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Returning Scorable MaterialsReturning Scorable Materials

• Sort answer docs into stacks by Sort answer docs into stacks by grade, subject, and formgrade, subject, and form

• No sticky notes!No sticky notes!• No paper clips!No paper clips!

Really, ReallyImportant!

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School/Grade HeaderSchool/Grade Header

• Place a completed School/Grade Place a completed School/Grade Header Sheet on top of each stack of Header Sheet on top of each stack of answer documentsanswer documents

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School/Grade Header Sheet

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MEAP-Access Fact:MEAP-Access Fact:

There are 17 different colors used There are 17 different colors used to identify the different test to identify the different test materials and ancillary docs. materials and ancillary docs.

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• No sticky notes! Really.No sticky notes! Really.• No white out No white out transcribe onto new transcribe onto new

answer documentanswer document• Poor erasures Poor erasures transcribe onto new transcribe onto new

answer documentanswer document

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• Don’t place a used answer documents Don’t place a used answer documents inside a test booklet!inside a test booklet!

• Scorable materials returned in a non-Scorable materials returned in a non-scorable box?scorable box?

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Class/Group ID SheetClass/Group ID Sheet

• Links a teacher name in a school to Links a teacher name in a school to up to SIX four-digit numbers. up to SIX four-digit numbers.

• Numbers must be unique to Numbers must be unique to schoolschool..

• Four-digit numbers can be applied to Four-digit numbers can be applied to any answer documentany answer document

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Special HandlingSpecial Handling

Word-processed pages and additional Word-processed pages and additional paperpaper

– ID info on all additional pagesID info on all additional pages– Place within student’s answer docPlace within student’s answer doc– Place in the blue Special Handling EnvelopePlace in the blue Special Handling Envelope

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Special HandlingSpecial Handling

• Write “Do Not Score” on the first page on Write “Do Not Score” on the first page on any answer doc that should not be any answer doc that should not be scoredscored

• Do not return bio-hazardous materials! Do not return bio-hazardous materials! Transcribe onto new answer doc.Transcribe onto new answer doc.

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Return KitsReturn Kits

• Return instructionsReturn instructions• FedEx AirbillsFedEx Airbills• Lavender scorable and tan non-Lavender scorable and tan non-

scorable adhesive labels for scorable adhesive labels for boxesboxes

• Return verification formReturn verification form

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Fed Ex AirbillFed Ex Airbill

• One Airbill per shipment!One Airbill per shipment!• Airbill goes with Box 1Airbill goes with Box 1• Don’t tamper with pre-printed info on Don’t tamper with pre-printed info on

Airbill - including class of service!Airbill - including class of service!

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FedEx Multiple-Piece Shipment LabelsFedEx Multiple-Piece Shipment Labels

• FedEx will apply Multiple-Piece FedEx will apply Multiple-Piece Shipment labels to the remaining Shipment labels to the remaining boxesboxes

• Stickers with tracking numbers!Stickers with tracking numbers!

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FedEx Multiple-Piece Shipment LabelsFedEx Multiple-Piece Shipment Labels

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FedExFedEx

• Call Call 1-800-GoFedEx1-800-GoFedEx to schedule a to schedule a pickuppickup

• Press 9 at “How may I help you?”Press 9 at “How may I help you?”

• Enter account # “999 999 933” to be Enter account # “999 999 933” to be transferred to a Premier Customer transferred to a Premier Customer Service Rep. familiar with MEAP-AccessService Rep. familiar with MEAP-Access

• Call by 2:30 pm for same-day pickupCall by 2:30 pm for same-day pickup

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MEAP-AccessMEAP-AccessCall Center & Contact InformationCall Center & Contact Information

Phone: Phone: 877-560-8378877-560-8378 option option 22

Email: Email: [email protected]

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The furthest distance The furthest distance that MEAP-Access test that MEAP-Access test materials will travel is materials will travel is

over 1,100 miles.over 1,100 miles.

FeesFees

Dan Evans Assessment Analyst

Administration & ReportingOffice of Standards & Assessment

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Fees for 2011Fees for 2011

• Student answer documents returned without a Student answer documents returned without a Pre-ID label will have a label affixed by the Pre-ID label will have a label affixed by the contractor at a cost of contractor at a cost of $10 per document.$10 per document.

• If a label cannot be affixed by the contractor, the If a label cannot be affixed by the contractor, the document document will not be scored.will not be scored.

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Fee ScheduleFee Schedule

AccountabilityAccountability

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State Accreditation (school report cards) State Accreditation (school report cards) uses results fromuses results from

MMEMME MEAPMEAP MEAP-AccessMEAP-Access MI-AccessMI-Access

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Adequate Yearly Progress (AYP) uses Adequate Yearly Progress (AYP) uses results fromresults from

MMEMME MEAPMEAP MEAP-AccessMEAP-Access MI-AccessMI-Access


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All students participating in MEAP-All students participating in MEAP-Access earning valid scores count Access earning valid scores count towards 95% AYP participation towards 95% AYP participation requirementrequirement

May count up to 2% of students across May count up to 2% of students across the district who score at the Proficiency the district who score at the Proficiency level for AYPlevel for AYP


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2% Cap 2% Cap

The cap does not limit the number of The cap does not limit the number of eligible students that can be assessed eligible students that can be assessed with MEAP-Access, only a limit on the with MEAP-Access, only a limit on the number of proficient scores that can be number of proficient scores that can be counted in AYP calculations. counted in AYP calculations.


The Most CommonThe Most CommonAdministration ErrorsAdministration Errors

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Most Common Administration ErrorsMost Common Administration Errors

• Students NOT flagged as Special Students NOT flagged as Special Education in MSDSEducation in MSDS

• Answer documents returned without Answer documents returned without barcode labels or wrong onebarcode labels or wrong one

• Answer documents placed in non-Answer documents placed in non-scorable boxscorable box

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• Students taking assessments not specified by Students taking assessments not specified by the IEPthe IEP

• Answer document:Answer document: Does not have form number bubbled in Does not have form number bubbled in

and/or written inand/or written in Returned outside of envelope or inside Returned outside of envelope or inside

bookletsbooklets Answer documents not completed correctlyAnswer documents not completed correctly


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• Students taking out-of-level assessments (test Students taking out-of-level assessments (test form grade does not match MSDS grade)form grade does not match MSDS grade)

• Student answer documents returned under Student answer documents returned under wrong or NO School Header sheetwrong or NO School Header sheet


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• Bubbles not filled in with #2 pencil correctly Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle (must be dark enough and fill in circle completely)completely)

• Counts for AMO/first-time orders not entered by Counts for AMO/first-time orders not entered by appropriate district level personnelappropriate district level personnel

• Test material not returnedTest material not returned• Large number of items ordered but not usedLarge number of items ordered but not used


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● Tested Roster not being reviewed by many Tested Roster not being reviewed by many districtsdistricts

● Counts for AMO/first-time orders not entered by Counts for AMO/first-time orders not entered by appropriate district level personnelappropriate district level personnel


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Test administrators must fill in the Research Code I Test administrators must fill in the Research Code I field in Box 1 of the student answer document field in Box 1 of the student answer document according to the top performance level they believe according to the top performance level they believe the student being assessed will achieve, using the the student being assessed will achieve, using the following guidelines.following guidelines.

Research Code Research Code

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For 2011, the BAA needs to use the For 2011, the BAA needs to use the Research Code I field to collect important Research Code I field to collect important data from test administrators regarding data from test administrators regarding expected student performance on the test.expected student performance on the test.


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The data collected will:The data collected will:

1.1.be used to provide information for be used to provide information for determining a possible set of cut scores for determining a possible set of cut scores for MEAP-Access, and MEAP-Access, and

2.2.serve as a comparison to cut scores set serve as a comparison to cut scores set during the formal, in-person standard during the formal, in-person standard setting process that will take place after the setting process that will take place after the test is administered.test is administered.


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A performance level description guidance document will be posted later this month to the web page under “Resources” to assist with the decision.

Test administrators may use the information there - Test administrators may use the information there - along with what they already know about the along with what they already know about the student’s knowledge, abilities, and skills - to make student’s knowledge, abilities, and skills - to make their determinations. their determinations.


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If the test administrator believes the student being If the test administrator believes the student being assessed has the knowledge, ability, and skills of a assessed has the knowledge, ability, and skills of a student in the: student in the:


1. top performance level, he or she should fill in the number “1” bubble.

2. middle performance level, fill in the number “2” bubble

3. bottom performance level, fill in the number “3” bubble

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Important CommunicationsImportant Communications

• BAA sends important emails to District BAA sends important emails to District Coordinators throughout the administration cycle. Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email Ensure your contact information, particularly email address, is updated and accurate in EEM address, is updated and accurate in EEM (Educational Entity Master).(Educational Entity Master).

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• Ensure your district’s IT professional confirms Ensure your district’s IT professional confirms you can receive these emails and you can receive these emails and attachments.attachments.

Important CommunicationsImportant Communications

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ResourcesResources• MEAP-Access web pageMEAP-Access web page

– (www.michigan.gov/meap-access)(www.michigan.gov/meap-access)

• Statewide Assessment Selection Statewide Assessment Selection Guidelines ManualGuidelines Manual

• Test Administrator Manual Test Administrator Manual

• BAA fall web conference seriesBAA fall web conference series

(www.michigan.gov/baa-learning)(www.michigan.gov/baa-learning)

• MOPLS (mi.learnport.org)MOPLS (mi.learnport.org)

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Jim GriffithsManager, Administration and Reporting


Comments & Questions

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Future of MEAP-AccessFuture of MEAP-Access

The future of MEAP-Access depends on The future of MEAP-Access depends on several critical factors several critical factors

•Did enough students test in order to Did enough students test in order to conduct standard setting? (a big problem conduct standard setting? (a big problem in fall 2009)in fall 2009)

•Sufficient number of reliable scores to Sufficient number of reliable scores to set standards is keyset standards is key

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Future of MEAP-AccessFuture of MEAP-Access

• If participation is low it could perhaps If participation is low it could perhaps indicate Michigan does not need a 2% indicate Michigan does not need a 2% assessmentassessment

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Questions

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Contact InformationContact Information

Call 877-560-8378Call 877-560-8378

Select option 2Select option 2

[email protected]

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Thank You!Thank You!Thank You!Thank You!

• FAQ sheet is available on MEAP-Access FAQ sheet is available on MEAP-Access webpagewebpage

• Archived Event at www.MIstreamnet.comArchived Event at www.MIstreamnet.com

• DVD copies for $10 plus $4 shippingDVD copies for $10 plus $4 shipping Brenda Hose at 734-334-1437 or Brenda Hose at 734-334-1437 or

[email protected]@resa.net

MEAP-AccessMEAP-Access

meap-access webcast september 13, 2011

Documents

meapaccess features

enoughmeapaccess background

meapaccess pilot winter

meap assessment window

accommodationsmiaccess

miaccess fi tests

general assessment

assessment continuummeapmeap