Measure H UpdateCITIZEN’S BOND OVERSIGHT COMMITTEE (CBOC)JANUARY 11, 2016

Presentations PDA Day (August 2015, February 2016) 2030 Plan Steering Committee (Monthly from July 2015 through January 2016, ongoing) Department Chair Committee & Instructional Managers (SVP Mary Kay Rudolph) Petaluma Administrators (VP Jane Saldana-Talley) Faculty Senate (Senate President Robin Fautley) Classified Senate (Senate President Kathy Matthies) Student Services Council (VP Ricardo Navarette) Governing Board Foundation Board

Site and Building Walks Santa Rosa Campus Analy Baker Burbank Call Child Development Center Lark Lounibos Pioneer

Petaluma Campus Shone Farm Southwest Center Public Safety Training Center

Start-Up InitiativesState Capital Outlay Process: Resubmittal of Final Project Plan (FPP) for the Science Project. $27.2M potential funding

Basecamp: For internal distribution of information for the Steering Committee and subcommittees

Measure H Website Construction: General Information about Measure H Vendor Information (RFPs, Sample Contracts, Forms) Citizens’ Bond Oversight Committee Presentations and Briefings Planning Documents

Sonoma County Junior College DistrictFrom North to South: Public Safety Training Center (Windsor), Santa Rosa Junior College Campus (Santa Rosa), Southwest Center (Roseland), Santa Rosa), Shone Farm (Healdsburg), Petaluma Campus (Petaluma)

Facilities Master Planning Selection CommitteeOne Board of Trustee Member – Jordan Burns (2nd interview, Rick Call)

One Student – Lauren Kershner

Two Faculty Members – Lenny Wagner and Joe Fassler

Two Classified Staff – Mike Garcia & Adrienne Leihy

Two Management Staff – Dr. Jane Saldana-Talley & Ricardo Navarrette (2nd interview, Josh Adams)

This shared governance model will be utilized in architectural selections moving forward.

Selection of Gensler/QKA team as the Facilities Master PlannerThe Master Planning Team will provide the following services:

1. Building Assessments: Review and supplement existing building assessment data

2. Demographic Trends & Current Space Utilization – review & incorporate existing documentation:

Strategic plan Educational master plan Student support planTechnology plan5 year State Capital Outlay plan

3. Master Planning Services – architectural & landscape planning based on the educational plan

4. Districtwide Standards – create standards for the District

*The Facilities Master Planner will not design individual projects and buildings

1. Facilities Condition AssessmentThe Master Planner (a team of architects and engineers) will review building and infrastructure systems, including:

Utilities (underground and above ground)

Structural

Mechanical

Electrical

Roofing

Building Envelope

Goal is to coordinate replacement and repair of buildings with a maintenance schedule

Current Space Utilization and Demographic Trends

2. Current Space Utilization and Demographic Trends◦ Consider existing space; determine whether size and amenities fit program growth◦ Identify growth areas and validate existing programs (size and location)◦ Existing programs can form the baseline for improvement◦ Demographic trends in District service area◦ How do these inputs encourage FTES growth or fit the State funding (IPP/FPP)

requirements?

Desired Outcome◦ Identify service areas and/or programs that require facilities upgrades

Heritage Buildings may require work “behind” the skin

2. County Demographics & Space UtilizationAre there trends within the County that anticipate growth in a particular area? Is a program growing at a teaching site?

Identify growing academic programs and opportunities

Will a program benefit from a facility enhancement?

Understand current space utilization

Take advantage of State funding, if available

Goal is to leverage local funds with State funds

EXAMPLE OF A SPACE CAPACITY SUMMARY (above):

The SRJC snapshot shows (projected to completion of Science in 2021):Lecture – 119.0% CAP load ratio (slightly high)Lab – 75.2% CAP load ratio (lab space available)Office – 148.3% CAP load ratio

* This suggests funding available for Labs, if strategically presented

3. Facilities Master Plans (Architecture and Landscape)Facilities Master Plans:

Long Term Comprehensive Vision for all teaching sites

Include landscape opportunities

Analysis should include all properties owned by District

Identify land acquisition opportunities if needed.

Goal: Comprehensive vision mapped to Measure H goals

EXAMPLE: ANALYSIS SITE CONDITIONS

Pedestrian Access and View CorridorsLandscape OpportunitiesGateways and Vehicular AccessClarity of Circulation

EXAMPLE: ANALYSIS OF CAMPUS ORGANIZATION

Organizing SpinesOrganizing NodesCampus Core – Quads and Courtyards

EXAMPLE: QUADS AND OPEN SPACE

Formal Gathering and GeometryInformal Space supporting eventsSeating and Shade

Design StandardsDesign Standards can include:

Building materials and equipment: style guide, colors, quality level

Landscape elements: plantings, site furniture, materials

Sustainability standards: energy, water, transportation

Signage and wayfinding: interior and exterior signage on campus

Fixtures, Fittings and Equipment: including new teaching methodologies

IT: infrastructure and instructional

Universal access design and ADA transition plan

Goal is to create a set of standards for project specific architects to utilize and to simplify maintenance and operations of the institution

EXAMPLE OF A COLOR AND MATERIAL PALETTE

EXAMPLE OF LANDSCAPE AND TREE GUIDELINE

EXAMPLE OF LANDSCAPE SITE FURNITURE DESIGN GUIDELINE

EXAMPLE OF SUSTAINABILITY A GUIDELINE – VISION AND

GOALS

EXAMPLE OF A SIGNAGE AND WAYFINDING “FAMILY”

EXAMPLE OF AN ACCESSIBILITY REPORT

Connecting the Educational Plan to the Facilities Master PlanThe Facilities Master Plan should follow the Educational Master Plan. The Educational Plan should help determine:

Which programs are growing and contracting?

Which programs should be located at each site?

What is the right size for each teaching site?

Where is growth in the County?

What are the demographic trends?

What industries need training?

Educational Planning

Facilities Planning

The Bridge:

County & Demographic

Data

Educ. Prog. Information

Other Considerations

Early 2016

Bridging the EMP to the FMP

Strategic Plan

2014

Master Plans:

Educational

Student Services

Technology

2014

Other Considerations:

State Funding(5 Year Capital Outlay Plan)

Measure A Project List

Building Assessments

Community Investment and

Outreach

January to June 2016

Results:

Facilities Master Plan

District Standards

Spring 2016

Spending & Implementation

Plan

Summer/Fall 2016

The Bridge:

County & Demographic

Data

Educ. Prog. Information

Other Considerations

Early 2016

Bridging the EMP to the FMP

Strategic Plan

2014

Master Plans:

Educational

Student Services

Technology

2014

Other Considerations:

State Funding(5 Year Capital Outlay Plan)

Measure A Project List

Building Assessments

Community Investment and

Outreach

January to June 2016

Results:

Facilities Master Plan

District Standards

Spring 2016

Spending & Implementation

Plan

Summer/Fall 2016

Today

Preliminary Planning Schedule:

Today

Start Finish

2015 2016 2017 2018

DRAFT – FACILITIES PLAN DEVELOPEMENT SCHEDULE

Preliminary Planning Schedule:

Today

Start Finish

DRAFT – FIRST PROJECT OPPORTUNITY (OPEN IN 2018)

2015 2016 2017 2018

Measure H Update (Assessments)

Facilities Master Planning Assessment◦ DW waterproofing assessment meetings: QKA & Facilities◦ DW MEP (Mechanical/Electrical/Plumbing) assessment: QKA and Facilities◦ DW comprehensive on-site review beginning January 4: QKA and Facilities◦ Site level Civil Surveys: Gensler and Bruelje-Race

Internal Data Assessment◦ Fusion Database confirmation and update: Eric Mittlestead◦ Functional space inventory “on the ground” confirmation: FPPS and Facilities◦ Below ground infrastructure mapping: Landmark Systems/CSW and Facilities

Measure H Update (Steering Committee)

2030 Plan Steering Committee• Committee Surveys complete: +/- 200 responses for 8 committees• Gensler Team presentation: Site analysis of each teaching site (ongoing)• Sustainability Workshop: January 29• Selection of first Measure H project

Committee Opportunities• Fixtures Fittings and Equipment (FFE)• Signage, Wayfinding and Graphics• Universal Access and Accessibility (ADA+)• Sustainability• Health and Safety• Demonstration Classroom and Instructional Technology• Landscape• Architectural

Measure H Update (Project Delivery Methods)

First Measure H project – Burbank Theater• 70+ year old heritage building on Measure A list• Functionality and comfort challenges through out interior• Community visibility and support• Potential for additional fundraising• Manageable logistics (swing space, clear program)

Project Delivery Methods• Design-Bid-Build: Lowest cost with schedule and quality risk• Lease-Lease-Back: Davis Case in Fresno has raised concerns in GC community• CM at Risk: No longer allowed• CM Multi-Prime: Professional service procurement for CM, owner holds schedule and contract risk• Design-Build: Schedule and quality risk is reduced, payment of stipend to unsuccessful DBE teams is

recommended

Measure H Update (Burbank Theater)

Burbank Theater Project Delivery Method: Design-Build• Design Architect and Theater Consultant prepare “Bridging Documents”• General Contractor and Architect of Record are on the same team (DBE)• DBE is selected by “best value” – a stipulated sum with “enhancements”• DBE is responsible for final documentation, DSA approval and construction• Higher quality and faster project delivery • Minimum project size is $2.5M• Familiar delivery method in the CA Community College system

Measure H Update (Burbank Theater)

Burbank Theater Issues, Challenges and Opportunities• Project Labor Agreement• Heritage Building and structural assessment findings• California Environmental Quality Act (CEQA)• Project Budget Development and scope agreements• Fundraising Opportunities• Community Impact and Support• Restore and revitalize one of the oldest buildings on the SR campus

Measure H Update

Questions?