measures to increase potato seed dispatches from cold stores

8/7/2019 Measures to Increase Potato seed Dispatches from Cold Stores

1/21

1

Measures to

Increase Potatoseed Dispatches

from cold stores


2/21

2

Content

Dispatch Scenario

Dispatch Process

- Receiving Indent

- Indent Allocation- Indent Processing

- Indent Dispatch

Constrains Vs Options

Day to Day dispatch operation process


3/21

3

Dispatch Scenario

Dispatch window only of20-25 days Need to dispatch 100 to 120 trucks per

day

IfDelay in dispatch

1.Seed potato to be sold as table potato

2.Sales realization will come down from Rs25-30 per kg to Rs 5-6 per kg


4/21


5/21

5

Paymentconfirmed

Weekly

Indent

Vehicle

Capacity

Grading

Capacity

Indent No

Advance

Info

Complete

Indent

I. Receiving Indent


6/21

6

Build

Allocation

Processing DispatchRole

Of

Logistics

Role of Logistics Team


7/21

7

Daily compilation of Dispatch details

Daily closing stock at Cold Store

Daily Indent vs. Dispatch report

II.Indent Allocation

Manpower Strong in Excel

Possibility of Software in place

Manpower Strong in Excel

Possibility of Software in place

Requirement


8/21

8

III.Indent Processing

MajorConstrains

Communication

Space Labour

Time

Transport

Others tags, documents, bags, Q form


9/21

9

Communications Constrains Vs Options

1. Indent communication by Phone and email.

2. All cold stores to have a PC and internet connection.

3. ROs to be send from cold stores every day by mail

instead of collecting the data on phone

4. Mandatory for Logistics officer/Cold store Assistant to

inform HO if any cold store is idle / have spare capacityduring dispatch season


10/21

10

Space Constrains Vs Options

1. Setting up temporary shed at Cold stores

2. Hiring godown near cold store for grading and storage of

ready material

3. Hiring and grading at godowns of the destination market4. Stores to do grading based on weekly indent in case daily

indent is not there ie 100% utilization of grading spaces of all

CS

5. Hiring Plinth on rental basis during the month of July Augitself


11/21

11

Labour Constrains Vs Options

1. Cold store owner is paid as per ready bag

2. Vehicle arrangement for Pick and drop of labour

3. Engaging one Labour contractor

4. Outsourcing weighing, stitching and loading to neutral (third

party) labour instead of present system of depending on

labour of cold store owner

5. Possibility of grading in TWO shifts

6. Labour payment to be done as per bill. Fifteen days

advance labour bill for ladies labour to be credited to LO

account. Timely Payment


12/21

12

Present labour operation

Present Labour Operation

a in ut ro C 1 1

p to 1 a

r in in pen 1 a to

9 aGra in an ba in 9

a to p

ei in & ti in

p to 8 p

oa in 8 p to 9 p

Can wego for POSSIBILITY OF SECOND SHIFT ?

Ifyes, Present Dispatchcapacitycan increase by 100% !!!!!


13/21


14/21


15/21

15

In case of To Pay Basis1. HO to keep a updated database of

transporters, their preferred destinations etc

and communicating same to Los

2. Advance payment for local transport for LOs

In case of For Basis

Introducing a new transporter every year

Transport Constrains Vs Options


16/21

16

Time Constrains Vs Options

1.Mechanical grader Purchase/hire

2.Selection of cold stores

Not to store more than 2000 MT

3. More the number of stores, lesser the pressure

during dispatch


17/21

17

Constrains Vs Options - Others

1.Tags, Documents, bags A minimum one week

inventory to be kept all cold stores depending

on the reorder time taken

2.Q forms Need to find a concrete solution to

resolve this. LO cant be spared for getting Q

forms during dispatch season.


18/21

18

IV.Indent Dispatch

All Vehicle to be weighed before dispatch

Quality dispatch report mandatory for all dispatch with

sample bags marked.

RO should mention the indent number and to bereceived in HO along with the quality dispatch report

SMS to customers after every dispatch

PLR to be done every day

RO information to be communicated by mail and

phone to HO every day


19/21

19

1st Day By 5 pm

From MKT

Indent

Receiving

Indent

Allocation

1st Day From HO

By 8 pm

Indent

Processing

2nd Day

Afternoonlate evening

dispatches

From HO

9 am to 3 pm

Ro detail

Closing Stock

Indent Vs

Dispatch

Indent

Dispatch

Day to Day Operations Process

1st Day At CS

By 10 pm

11 pm material

out from CS

2nd Day Drying, rading

Weighing,

bagging,

Stitching, loading


20/21

20

I will not say I Failed 1000 times,

I will say that I discovered there are 1000ways that can cause failure.

Inspite if we fail

Would like toQuote Thomas Edison.


21/21

21

Thank Youand

Special Thanks to

All my team members for theirvaluable input

Ajay Kumar KM

[email protected]