medical education management solutionsprograms, medical schools, hospitals, and other medical...

Copyright © 1998 - 2017 MyEvaluations.com Inc. All rights reserved. MyEvaluations.com® and MyGME®

www.MyEvaluations.com®

MEDICALEDUCATIONMANAGEMENTSOLUTIONS

Provider of GME® and Portfolio® Solutions

We Manage the Data thatInforms Your Decisions

MyEvaluations.com Inc.326 E. 65th Street, Suite 234

New York, NY 10065(866) 422-0554

[email protected]

www. Evaluations.com®

Powerful – Affordable – Versatile

About Evaluations.com

We Manage the Data thatInforms Your Decisions.

We Manage the Data that Informs Your Decisions.

Portfolio Management, 360o Evaluations, Milestones, Procedures, Patient Logs, Quizzes, Conferences and Duty-Hours, Learning Assignments and CME Tracking, and Fiscal Management and STAR/IRIS Reporting.

Empower your Program Evaluation and Self-Study Committees with the information they need to guide your program towards continued success. Connect your accreditation data to the Annual Program Evaluation module. Review and monitor year-over-year performance with clear reporting that is always at your fingertips.

Who We Are.

MyEvaluations.com provides medical training management solutions for academic hospitals, clinical programs, medical schools and governmental public health agencies of all sizes.

MyEvaluations.com centralizes data management for residency programs, medical schools, hospitals, and other medical education programs. We provide comprehensive data warehousing, medical education fiscal reporting, and document management tools through a single common interface.

MyEvaluations.com offers a comprehensive suite of services for all members of the healthcare team – from students and residents to nurses and technicians.

Our services are constantly evolving to meet and exceed the needs of medical education. We focus on both the individual program and the institution as a whole. Our system is developed and led by physicians and medical educators that understand your education needs. Our state-of-the art systems streamline your administration, consolidate your institutional oversight, and improve your educational outcomes. All of our services include first-rate implementation, training, and support that assure MyEvaluations.com customers receive complete value.

MyEvaluations.com is powered by a set of database and workflow tools with a browser-based interface that allows for rapid deployment.

MyGME fiscal addresses the fiscal needs of medical residency programs. MyGME provides all the services from data collection to fiscal reports including FTE, Medicare audits and STAR/IRIS reports. IME, DGME and allowable FTE calculations are aggregated automatically. STAR/IRIS reporting is immediately accessible and transparent with all of our fiscal reporting tools.

We make it possible for leading medical training programs to provide the best clinical care and training while seamlessly meeting their reporting and accounting needs.

We support the unique requirements of highly regulated clinical environments with robust, scalable information systems that incorporate an institution’s existing data needs and healthcare workflow.

Our Mission

Our Services

MyEvaluations.com serves more than 900 institutional accounts Worldwide.

Clients include:

Undergraduate & Graduate Medical Education Programs

Who We Serve

The MyEvaluations.com Difference

Our Graduate Fiscal Management Systems

MyEvaluations.com is committed to protecting the privacy of its customers and holds itself to the highest accountability standards when it comes to the collection and use of your personal information. We encrypt sensitive patient health care data, in accordance with HIPAA, HITECH and FISMA regulation. We use the latest technology to encrypt and protect the data stored on our servers.

Privacy & Security

Client support is available 365 days a year, 7 days a week, 24 hours a day. MyEvaluations.com provides an on-time service window of 3-hours for critical issues and 24-hours for non-critical issues and general questions. If the issue requires a call-back, a support representative will call the administrator to resolve the issue.

Service & Support

Academic Hospitals

Clinical Programs

Governmental Public Health Agencies

Organize InformationIncrease access to

Information using web-based

and mobile applications

Demographics

Portfolios

Scheduling

Work-HourMonitoring

360° Evaluations

Milestones & EPAs

Conferences

CME

Procedures

Patient Logs

Learning Assignments

Quizzes

Curriculum Management and Distribution

Inform Your DecisionsEffectively track, report, andshare information

Milestone Performance Overview

Curriculum Review Compliance

Predict Board Pass Rate

Procedure Verification

Scheduling Gap and Overlap Analysis

Onboarding Completion and Accuracy

FTE Reports

IRIS/STAR for Billing and Cost Reports

Medicare Audit Report

Compliance Reports

Meal Tickets

Affiliate Invoicing

JCAHO & CLER Reporting

Go Paperless

Evaluations.com provides a complete suite of productivity and education management services that help programs save time and stay organized.

Evaluations.com Medical Education Solutions


Work Efficiently and EffectivelyUser-friendly menus and tools

you need to work smarter

Centralized Data Manage-ment

Dashboard Access

Onboarding &Credentialing

Document Management

Mobile Application foriOS and AndroidConference AttendanceWork-HoursEvaluationsand more…

24 x 7 x 365Technical Support

99.9% Connectivity

Real-time Data Importing and Exporting

ACGME Data Importing

ERAS Data Importing

Legacy Data Access


Managing Institutions & Programs

MyEvaluations.com is a robust, workflow-driven medical education management system that is accessible from the web and any mobile device.

IntegratedManage

TrackGo

EDUCATIONFISCALCOMPLIANCPAPERLESS

Institutional Administrators

MyEvaluations.com® transforms information into opportunity

MyEvaluations.com serves your data management and reporting needs with an integrated suite of services:

Admins and coordinators

MEC provides built-in workflows to guide on-boarding and document distribution backed by built-in a library of resources with which to quickly implement evaluations, quizzes, and more.

MyEvaluations.com and our experienced staff will increase your efficiency by:

Portfolio Document Management

Duty-Hours Tracking and Verification

360° Multi-Source Evaluations

Milestones Integration and Reporting

Procedures & Patient Logs

Conference Schedules and Attendance Tracking

Learning Assignments

Quiz Assignments

Demographic Management

Schedule for Blocks, Shifts, Calls, and Clinics

Annual Program Evaluation and Committee Management

Self-Study Assessments and Management

STAR/IRIS Submissions, Invoicing, and FTE Management

Institutional Compliance Tracking

Program Accreditation Compliance Tracking

Data importing from ERAS and ACGME

Third party integration including Salesforce®, Procedures

Consult®, AMION®, and Tangier®

Full integration with AMION/OnCall and other scheduling

applications

Automatic Evaluation and Quiz Assignments

Automatic Duty-Hour Worksheets

Mobile access to all scheduled tasks and events

Rotation Reporting by trainee


MyPortfolio®

MyPortfolio is a secure, reliable, and comprehensive document management solution that is accessible from both mobile devices and web-browsers. We provide centralized access to all of your information including contracts, accreditation documentation, scholarly activities, demographics, curriculum, course documents, and much more. MyPortfolio is your tool for securely storing and distributing information within your entire program / institution.

Portfolio Overview

provides a comprehensive analysis of each trainee’s performance based on the Core Competencies.

Personal Document tracking

features self-appraisals, personal statements, patient care follow-ups, and curricula creating a complete document management solution.

Evaluations

are tracked in real time providing centralized access to important evaluations during a trainee's performance review.

Credentialing Documentation

provides each trainee with a complete manageable record of contracts, visa, memberships, curriculum vitae, letters of reference, records of rotations, learning assignments, and more..

Publications & Presentations

can be submitted by each trainee and faculty, then tracked and reviewed by administrators and other trainees.

General Demographics

can be reviewed and managed centrally.

Examination Scores

including rotation quizzes and in-service performance. USMLE, COMLEX are centrally reported and tracked.

MyEvaluations.com provides secure access to protected information for both mobile devices and web-browsers.

Milestones

are tracked and reported in real-time.

Security, Privacy & Anonymity

Recognized Security Measures

CME Certification & ManagementA powerful platform for managing all of your Continuing Medical Education (CME) management needs. MyEvaluations.com automates administration, empowers learners with self-service tools, and collects valuable data on CME activities.

Users have access to complete CME evaluations and quizzes through both mobile devices and web-browsers. E-mail reminders are sent automatically. Learners can generate online CME certificates in real-time after completing and submitting evaluations.

100% Guaranteed Anonymity

All features are fully integrated into each user’s existing MyEvalutions.com account and department. The CME Management and MyGME fiscal can be added at any time. Simply contact our office and ask for more information and pricing.

2048-bit SSL encryption bank-grade access

No third-party access to your data

You own your data and can export it at any time

Third party privacy policy monitoring

Third party server security monitoring

Assign CME Evaluations

Track conference topics and locations

Assign expiration dates

Customized learning objectives

Easy online access to all CME evaluations

CME Management Reports and Certificates

Detailed and summary attendance reports

Online access to CME certificates

Customized logos, signatures, and seals

Historical tracking for state reporting

Design Streamlined CME Evaluations

Conflict for interest analysis

Customized scales for each question

Differentiate CME event with multiple speakers

Configurable anonymity

Data reported in aggregate and randomized without identifying details


Managing Departments from Day-to-Day

Unlimited Variety of Procedures & Diagnoses

Customizable Procedure Logs and Patient LogsUse ICD-10 and CPT codesOptional integration with Procedures Consult®

Monitor Certifications and Completions Online

Track pending and completed proceduresSelect a custom list of certifying/supervising physiciansAutomatic e-mail reminders to sign procedures

Customizable duty-hour requirementsUse the web or mobile application to submit and track hoursAutomatically prompts users to comment on violations

Review Procedures & Patient Logs

Nurses can verify procedure certification on trainees (JCAHO compliance)Patient case reviews submitted and tracked onlineDocument patient case log compliance

Submit & Review Duty-Hours

Automatic e-mail notification of non-complianceAutomatic e-mail reminders to submit hours Centralized reporting on all requirements

Monitor Compliance

Customize work-hour parameters by rotationEstablish rules for In-house call, pager-call, and moonlightingAuto-generate duty-hour worksheets for trainee review

ACGME Accreditation Standards

Use the mobile application to check-in and out of a conference Automatically excuse attendance based on rotation Establish attendance requirements and guidelines

Submit and Track Attendance

Access handoutsComplete evaluationsComplete quizzes

Mobile Access

Summary reports of attendance with percentages based on required and non-required conferencesEasy access to summary and detailed compliance reporting

Review Attendance

Use the schedule to generate pre-filled duty-hour worksheets that streamline data submission. Trainees can easily submit hours and comment on violations using a web browser or mobile device.

Schedule multiple conferences with attendance requirements by rotation. Users can check-in to a conference using our mobile application QR code scanner. Optionally require conference check-in and check-out, thereby reducing late arrivals and early departures. Users have access to complete conference evaluations, review conference handouts, and complete conference quizzes using the Web or mobile application.

Duty-Hour Monitoring:

Conference Tracking:


Managing Departments from Day-to-DayEach training program has unique needs and information requirements. MyEvaluations.com consolidates institutional oversight while considering each program individually and organizing your implementation according to your specific needs. Automatic email reminders are used to streamline your data collection. Users have access to MyEvaluations.com from any web-browser or our mobile application to complete all requirements. Program Directors and Administrators also have immediate access to all reports in real-time.

Key Benefits:MyEvaluations.com collects and manages the information training programs need; including user onboarding, managing demographics, educational history, schedules, evaluations, procedures, patient logs, conferences, work-hours, and learning assignments. Trainees and administrators can upload, store and access documents centrally in MyPortfolio. Administrators can track compliance, monitor curriculum requirements, and review trends in milestone reports.

Create 360° competency-based evaluations for all users in the program and institution. Share data between linked departments. Generate comprehensive reports with real-time data exporting.

Evaluations:

Design 360° Evaluations:

Customizable evaluations cross-reference Competencies, Milestones, and EPAsSet benchmarks for Levels of Readiness by training levelUse existing database of evaluation questions or write your own

Assign Evaluations:

Utilize schedules for automatic assignments or evaluate on-the-flyMonitor pending evaluations and complianceAutomatic e-mail reminders of incomplete evaluations

Full integration with AMION/OnCall and other scheduling applicationsAutomatic Evaluation and Quiz AssignmentsAutomatic Duty-Hour WorksheetsMobile access to all scheduled tasks and eventsRotation Reporting by trainee

Review Evaluations:

Print real-time on-line comprehensive reports or export dataComparative analysis with tables and graphsAutomatic EarlyWarning™ e-mail notification of poor performers

Leverage your existing schedules by simply copying-and-pasting from Excel. Easily manage schedules using customizable periods set by blocks and/or shifts. Use the schedule data to automatically generate evaluations, quizzes, and curriculum notifications.

Scheduling:

HIPAA and HITECH-compliant Procedure and Patient Logs are fully customizable to meet individual program needs. Use the Web or our mobile application for submission and reporting. Import case logs from the ACGME and export data to any third-party application using common formats.

Procedures & Case Reporting:


Training, Implementation and SupportMyEvaluations.com® is committed to each client’s individual needs.

We have developed medical education management tools as effective

as they are user-friendly. Your success is our priority and we are

committed to your effective training, implementation, and ongoing

support.

We enable your success by fusing our technology with people that care.

Experienced Client

Representatives with

10 or more years of

medical education

experience.

Comprehensive

Training and

Documentation

to guide your

learning.

Responsive and

Knowledgeable Support

that is available 24/7

and is always responsive

to your needs.

Experienced Client Representatives

Each MyEvaluations.com client representative has a minimum of

10-years of experience working in medical education. They understand

MyEvaluations.com and understand your daily challenges. A senior

representative will be your main point-of-contact for planning and

implementing your system. Your support team will include additional

supporting staff for training and integration.

Comprehensive Training

MyEvaluations.com works with each institution and program to train key personnel such as coordinators and directors. Intensive one-on-one training of key individual positions provides effective first-level support for the entire program. In addition, all users have 24/7 access to MyEvaluations.com Support as well as access to MyHelp, a complete online help manual.

Other facets of the system, such as MyGME fiscal services, will require more specialized training. GME and financial personnel can be trained on-site or over the web.

Once the initial training is successfully completed, we offer supplemental training over the web on new features, skill-building, and system orientation for new users. We want your staff to have up-to-date information on all the capabilities of MyEvaluations.com.

Implementation

MyEvaluations.com is dedicated to ensuring a smooth transition from

other systems. We make every possible effort to ensure a successful

implementation. You will have an experienced and dedicated liaison who

will work on your implementation process. We guarantee your complete

satisfaction when implementing MyEvaluations.com.

Every new program will be successfully implemented on key features required for success. We can provide each department with an extensive array of evaluations and a comprehensive database of competency-based evaluation questions. Procedure logs, work-hour requirements, and milestones will all be pre-configured for each specialty. These efficiencies permit us to quickly setup and implement each program and focus on required training to later customize the system as desired.

If you have unique institutional needs that require immediate attention, MyEvaluations.com can be customized to meet your specific requirements. The system’s core flexibility offers you the ability to integrate both MyEvaluations.com and MyGME fiscal services into virtually any facet of your training programs.

The Implementation Process

How much time do we need for implementation?

Program implementation and training on MyEvaluations.com will require a total of 2-3 days. Within the first 24-hours, a program will be ready to start using the system. In as little as 1-2 days, a program can customize evaluations, procedure logs, duty-hours and setup conference tracking. Trainee and faculty schedules will require an additional 1-2 days to set up.

Institutional implementation for Undergraduate and/or Graduate needs, as well as Fiscal operations on MyGME, are arranged based on each institution’s specific needs.

We Provide Responsive and Knowledgeable Support

Program implementation and training on MyEvaluations.com will require a total of 2-3 days. Within the first 24-hours, a program will be ready to start using the system. In as little as 1-2 days, a program can customize evaluations, procedure logs, duty-hours and setup conference tracking. Trainee and faculty schedules will require an additional 1-2 days to set up.

Institutional implementation for Undergraduate and/or Graduate needs, as well as Fiscal operations on MyGME, are arranged based on each institution’s specific needs.

Implementation, Training & Support for Your

Continued Success.

A complete suite of medical training management services withefficient implementation and simple operation

MyPortfolio is a complete document management

solution for trainees, faculty and administrators.

Centrally store and distribute curricula, contracts,

scholarly activities, and presentations. Manage

accreditation documents and affiliate

agreements. Review all data associated with a

trainee from a central control panel. Navigate

with user-friendly tabs and search the entire

database.

Schedules are fully integrated with variety of other schedulers including AMION/OnCall.

Review schedules for a single department or the entire institution. See a straightforward display of personnel on

call, ER service, and clinics.

Provide operator access for looking up who’s on call including specialty and pager number.

Online help is available for all users. Indexed by topic and searchable content, it provides immediate answers for all of your questions.

Support staff are available via phone and email 24 hours a day and 7 days a week.

Centralized Dashboard highlights

all work to be completed.

With a single click users can

access pending tasks, thereby

making it easy to learn the system.

Mobile Application provides access for all devices to

complete Evaluations, Schedules, Duty-Hours,

Procedures, Patient Logs, as well as Conference

Tracking, Portfolio documents and handouts, and

Quiz assignments.

Fiscal GME Management provides comprehensive access to all

institutional activities. MyGME fiscal is an intuitive tool for

IRIS/STAR reporting.

The system includes access to Master Rotation Schedules, Gap

and Overlap Analysis, and easy to understand management

reports. Additionally, the GME Office has complete access to

FTE Reports, CAP analysis, Medicare/IRIS/STAR data exporting

and reporting, and Medicare Audit Reports.

MyGME Fiscal Reporting in a complete package from MyEvaluations.com

www. Evaluations.com® www. Evaluations.com®

www. Evaluations.com®www. Evaluations.com®

Annual Program Evaluations and Self-Study Monitoring are

centralized with direct access to all of your data from

assessments, duty-hours, scholarly activities, and more.

Set Action Plans based on both the PDSA and SWOT models.

Document and monitor year-over-year progress.

Directly import Scholarly Activity and Patient Case Logs from the

ACGME and other sources for the Program Evaluation and

Self-Study Committees.

Program Director has immediate access to all activities. Email

notifications are sent automatically on suboptimal evaluations.

Milestone progression provides insight into educational

outcomes, both for individuals and for programs overall.

Learning Assignments can be reviewed online with comments and

electronic signatures.

Program directors have immediate access to review evaluations,

patient cases, procedure logs, and duty-hour violations.

All information can be searched and sorted by name, date,

rotation and the level of importance.

Milestone Management is the most advanced solution to

manage, track, and report milestones and sub-competencies.

You may map data from evaluations, procedures, conference

attendance, curricula, and quizzes with options to include

Entrusbable Professional Activities and Curriculum Objectives.

Reports are streamlined for the Clinical Competency

Committee to compare a trainee’s performance against

self-assessments, program benchmarks, and national averages.

Milestone Outcome Reporting presents data by academic year and over multiple years. Program directors and Program Evaluation

Committees can review performance by trainee and by rotation in order to identify strengths, weaknesses, and areas that need

improvement.

MyQuiz provides programs with comprehensive

tools for developing, distributing, and tracking

examinations.

Predict your board passing rate by using frequent

quiz assignments. Our reference case study

demonstrates predictions for passing the board

examination with 83% sensitivity and failing the

board examination with 100% specificity.

Comprehensive statistical tools include biserial

analysis, coefficient alpha, frequency

distribution, and more.

Duty-Hours and Conference Tracking are integrated in our mobile

application for easy entry by trainees.

Use your mobile device to easily check-in to a conference with QR codes,

to complete conference evaluations, or take a conference quiz.

Administrators receive automatic email notice of violations, are able to

document comments, and generate detailed compliance reports.

Performance Dashboard provides on-the-fly review of Assessment Performance and

Compliance Performance for a single physician as well as the entire program over a single

year or over multiple academic years.

The Dashboard includes visual details on:

Milestone Performance

Quiz Performance

Evaluation Compliance

Duty-Hour Completion

Conference Attendance

Procedure Completion

All components are integrated with our Educational Outcome Dashboard for reviewing

institutional and departmental metrics and benchmarks.

At a glance, you can pick-up what is important for managing your program using simple

green, yellow and red color-coding for items that are compliant, concerning, and at-risk

respectively.

Error Reporting

Learning Assignment Completion

Patient Log Completion

Publications & Research Project Completion

Personal Presentation Completion


MyGME® fiscal

MyGME fiscal offers a variety of customizable reports including:

Master rotation schedules are accessible for all house staff with highlighted assignment gaps and overlaps for accurate Medicare cost reporting. All required information and audit trails for IRIS reporting are immediately accessible.

MyGME fiscal is reliable and user-friendly. An administrator can easily use the menu-driven service to configure an institution having house staff demographics and schedules

IRIS/STAR and FTE reports with customizable filters

FTE CAP reports compare available to actual slots

Billing and invoicing reports

Resident activity reports (detailed and summary)

Resident scheduling errors (Errors & Omissions Report)

Schedule reports (calendar views and summary views)

Rotation/Service activity report by trainee

Funding reports (FTE details and summary) Compare CAP

slots to actual used slots

automatically populated with data from ERAS and from each program.

MyEvlauations.com staff is experienced and will ensure a smooth transition from your existing system.


MyGME® fiscal

MyGME fiscal is a powerful application that addresses the fiscal needs of medical training programs. MyGME provides all services from data collection to reporting:

IME, DGME, and allowable FTE calculations are aggregated automatically with our fiscal reporting tools. Institutions can generate multiple STAR/IRIS reports for the same institution and can easily generate invoices for affiliated institutions.

Generate accurate IRIS (Interns and Residents Information System) data exporting Integrate with STAR (System for Tracking Audit and Reimbursement)

View Medicare cost reporting across one or more institutions

Validate your data with Errors & Omissions reporting

Automate your audit compliance with detailed audit trails

View FTE status with reporting that integrates rotation assignments and resident demographic information to determine correct FTE for each individual

Customize IME and DGME settings for each service and location


Powerful – Affordable – VersatileSUCCESSFUL SOLUTIONS FOR MEDICAL EDUCATION

MyEvaluations.com is a trusted provider of enterprise-grade medical education management tools for

academic hospitals, clinical programs, medical schools, and governmental public health agencies of all sizes.

Pricing

Regardless of your program’s size, MyEvaluations.com provides affordable, state-of-the-art systems

backed by first-rate implementation, training, and support.

Prices are billed on an annual academic basis, and are subject to change at any time.

For the most current pricing schedule please visit www.MyEvaluations.com and select the Pricing tab.

Institutional pricing is based on the total number of trainees. Please contact a sales representative for

more information:

[email protected]

(866) 422-0554

Prices for a single program are based on the following schedule:

15 or less trainees

16-30 trainees

31-50 trainees

51-70 trainees

71 or more trainees

$99/month

$149/month

$299/month

$449/month

$749/month

How Do We Sign Up?Visit our website www.MyEvaluations.com and click “Request a Demo” or

email [email protected] or contact a representative at (866) 422-0554

Let MyEvaluations.com serve you todayVisit www.MyEvaluations.com or call (866) 422-0554

MyEvaluations.com® is manages the data that informs your decisions

Call today for a Free Demonstration

medical education management solutionsprograms, medical schools, hospitals, and other medical...

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