medical spa supplemental application · teeth whitening lpn np nurse pa physician ... laser hair...

HCO-SUP-APP-159 (03/20) © 2020 CapSpecialty, Inc. All rights reserved. of 6

CAPITOL SPECIALTY INSURANCE CORPORATION | A Stock Company P. O. Box 5900 | Madison, WI 53705-0900 | CapSpecialty.com

MEDICAL SPA SUPPLEMENTAL APPLICATION INSTRUCTIONS • This Application is in addition to the Healthcare Organizations New Business Application, or the Healthcare Organizations Renewal

Application, which should be completed first by the Applicant. • Answer ALL questions completely, leaving no blanks. If any questions, or any part thereof, do not apply, show “N/A” in the appropriate space. • This Application must be completed and signed by an authorized partner, officer or other principal of Applicant shown in Question 1.1 of this

Application.

I. APPLICANT INFORMATION

1.1 Applicant (Proposed Named Insured): 1.2 Applicant Business Address:

City, State, Zip: 1.3 Contact Person:

Email: 1.4 Website(s):

II. GENERAL BUSINESS INFORMATION

2.1 Does the Applicant provide any other services, including other medical services, besides the medical spa services listed in Question 3.8 below?

Yes No

If yes, please provide details (use a separate sheet if needed):

2.2 Does the Applicant use any medications or products or perform any procedures which are not FDA approved? Yes No If yes, please provide details (use a separate sheet if needed):

2.3 Does the Applicant use any medications or products in a manner other than as specified in the FDA’s approved packaging label?

Yes No

If yes, please provide details (use a separate sheet if needed):

2.4 Does the Applicant have a formalized employee verification program including, background checks performed prior to hire? Yes No If yes, are any negative findings discovered in this process investigated and duly considered in the hiring process? Yes No

2.5 Who is the Applicant’s Medical Director? a. What is their medical specialty? b. What type of coverage is requested for the Medical Director?

Coverage for Administrative Duties only Coverage for both Administrative Duties and Direct Patient Care Coverage for Administrative Duties & Indirect Patient Care (Supervisory)

III. PROFESSIONAL SERVICES AND STAFFING

Please conduct due diligence prior to completing the information below to ensure that it is accurate. The following information is critical to make an accurate assessment of the Applicant’s exposure.

3.1 Please provide the number of staff the Applicant currently employs or contracts with in each category below, as well as the other information requested below:

Staff Type Employed Contractor Carry Own Professional

Liability Insurance? Full Time Part Time Full Time Part Time Aesthetician Yes No Laser Technician Yes No LPN / RN Yes No Medical Assistant Yes No Nurse Practitioner Yes No Physician Assistant Yes No

MEDICAL SPA SUPPLEMENTAL APPLICATION


Physician Yes No Other, please describe: Yes No

3.2 Are all of the above individuals licensed and/or certified in accordance with applicable local, state and federal laws and regulations? Yes No

3.3 Has the Applicant or any of the above-referenced staff: a. ever been under the investigation of a regulatory agency for professional misconduct? Yes No b. ever been treated for alcoholism or drug addiction? Yes No c. ever had any state professional license to prescribe narcotics suspended, revoked, refused, restricted or voluntarily

surrendered? Yes No If yes to any of the above, please explain:

3.4 Do all of Applicant’s medical professionals take pictures of subjects both before and after cosmetic procedures? Yes No If no, please explain:

3.5 Do all patients sign consent forms, in advance, which are specific to the services provided or procedures being performed? Yes No If no, please explain:

3.6 If services or procedures are to be performed on a minor, is a signed parental consent form obtained, in advance, which is specific to the services provided or procedures being performed? Yes No

3.7 Do medical professionals ever perform any services or procedures offsite (away from the business premises listed in Question 1.2 above)? Yes No

If yes, please explain:

3.8 Please provide the following information for procedures the Applicant is performing this calendar year. Indicate the number of times each procedure has been performed this year to date, and the estimated number of times each procedure will be performed for the entire year. Yes No Class I

Procedure(s) Current Number Projected Number for Year Professional Performing Procedure

Acne Blue Light LPN NP Nurse PA Physician Other, please list:

Acupuncture LPN NP Nurse PA Physician Other, please list:

Body Wraps LPN NP Nurse PA Physician Other, please list:

Chemical Peels – 30% acidity or less LPN NP Nurse PA Physician Other, please list:

Day Spa Services (waxing, hair, nails, reflexology, aromatherapy)

LPN NP Nurse PA Physician Other, please list:

Ear Candling LPN NP Nurse PA Physician Other, please list:

Electrolysis LPN NP Nurse PA Physician Other, please list:

Facials – Basic / Special LPN NP Nurse PA Physician Other, please list:

IPL LPN NP Nurse PA Physician Other, please list:

Latisse LPN NP Nurse PA Physician Other, please list:

Massage LPN NP Nurse PA Physician Other, please list:

Microdermabrasion LPN NP Nurse PA Physician Other, please list:

Microneedling LPN NP Nurse PA Physician Other, please list:



Permanent Makeup LPN NP Nurse PA Physician Other, please list:

Photo Therapy LPN NP Nurse PA Physician Other, please list:

Skin Tag Removal LPN NP Nurse PA Physician Other, please list:

Spray Tanning LPN NP Nurse PA Physician Other, please list:

Teeth Whitening LPN NP Nurse PA Physician Other, please list:

Class II


BHRT LPN NP Nurse PA Physician Other, please list:

Botox LPN NP Nurse PA Physician Other, please list:

Chemical Peels - over 30% acidity LPN NP Nurse PA Physician Other, please list:

Colonics LPN NP Nurse PA Physician Other, please list:

Cool Sculpting LPN NP Nurse PA Physician Other, please list:

Dermal Fillers LPN NP Nurse PA Physician Other, please list:

HCG (for weight loss only) LPN NP Nurse PA Physician Other, please list:

Kyabella (as approved by the FDA to specific body areas)


LED Hair Stimulation LPN NP Nurse PA Physician Other, please list:

Low T LPN NP Nurse PA Physician Other, please list:

Microblading LPN NP Nurse PA Physician Other, please list:

Non-surgical cellulite treatment (Velashape, Thermage and Endermologie)


Vitamin Injections LPN NP Nurse PA Physician Other, please list:

Weight Loss Counseling LPN NP Nurse PA Physician Other, please list:

Class III


Blepharoplasty LPN NP Nurse PA Physician Other, please list:

Chelation Therapy LPN NP Nurse PA Physician Other, please list:

Cryotherapy LPN NP Nurse PA Physician Other, please list:

Fat Injections LPN NP Nurse PA Physician Other, please list:

Hair Transplant LPN NP Nurse PA Physician Other, please list:

Hormone Therapy (NO BHRT), explain type:


Invasive Laser Lipolysis LPN NP Nurse PA Physician Other, please list:

Laser Hair Removal LPN NP Nurse PA Physician Other, please list:

Laser Skin Treatment LPN NP Nurse PA Physician Other, please list:

Laser Tattoo Removal LPN NP Nurse PA Physician Other, please list:



Laser Tumescent LPN NP Nurse PA Physician Other, please list:

Laser Vein up to 1.5mm LPN NP Nurse PA Physician Other, please list:

Lipo-Dissolve LPN NP Nurse PA Physician Other, please list:

Lipo Injections LPN NP Nurse PA Physician Other, please list:

Liposuction LPN NP Nurse PA Physician Other, please list:

Liposuction - Smart/Laser Assisted LPN NP Nurse PA Physician Other, please list:

Liposuction - Tumescent LPN NP Nurse PA Physician Other, please list:

Mesotherapy LPN NP Nurse PA Physician Other, please list:

O – Shot LPN NP Nurse PA Physician Other, please list:

P – Shot LPN NP Nurse PA Physician Other, please list:

Pain Management (if yes, please complete Pain Management Supplement)


Plastic / Cosmetic Surgery, describe surgical procedures:


PRP Injections LPN NP Nurse PA Physician Other, please list:

Sclerotherapy LPN NP Nurse PA Physician Other, please list:

Stem Cell-Based – Adipose (Fat) LPN NP Nurse PA Physician Other, please list:

Stem Cell-Based – Bone Marrow LPN NP Nurse PA Physician Other, please list:

Stem Cell-Based – Engineered LPN NP Nurse PA Physician Other, please list:

Stem Cell-Based – Umbilical Cord / Placenta LPN NP Nurse PA Physician Other, please list:

Thread Face Lift LPN NP Nurse PA Physician Other, please list:

Vaginal Rejuvenation LPN NP Nurse PA Physician Other, please list:

Other, please describe: LPN NP Nurse PA Physician Other, please list:

3.9 Are there any procedures listed above and/or not listed above that the Applicant has performed in the past, but is no longer performing now?

Yes No

a. What is the procedure? b. When was the procedure first performed? c. When was the procedure last performed? d. How many times had the procedure been performed in the past? If more than one procedure should be listed above, please indicate this information in a separate attachment.

3.10 Does the Applicant make any promises or guarantees relating to any treatment, procedure or therapy? Yes No 3.11 Specifically, in the Applicant’s marketing, advertising, website or informed consent forms, does the Applicant make any

promises or guarantees relating to any treatment, procedure or therapy involving the use of stem cells, including but not limited to its safety or effectiveness, its status as approved or not approved by the U.S. Food and Drug Agency (FDA), or whether or not it has any proven medically beneficial use?

Yes No 3.12 Does the Applicant disclose and sufficiently warn patients about the potential dangers or side-effects of any stem-cell

treatment, procedure or therapy?

Yes No



IV. CLAIMS AND INCIDENTS

Please respond to the following questions to the best of your knowledge and belief, after conducting due diligence and inquiry with any individuals who may have knowledge or information about the matters described below. The term “Applicant” as used below, means any proposed insured, including any individual or entity for whom coverage is sought.

4.1 During the past five (5) years, has the Applicant received notice of any claim, suit, legal proceeding or regulatory/licensure action against any proposed insured relating to professional services, or for which coverage may be sought under the Policy applied for? Yes No

4.2 Is Applicant aware of ANY claims, suits, proceedings, investigations, complaints or allegations of negligence or misconduct (including those of abuse or molestation) made against Applicant organization, or against anyone working on Applicant’s behalf, brought or made against any proposed insured in the past five (5) years? Yes No

4.3 Within the past five (5) years, has the Applicant given written notice to any current or prior professional or general liability insurance carrier of any claim, suit, legal proceeding or regulatory/licensure action, or of any facts, circumstances or situations which might give rise to a claim, suit, legal proceeding or regulatory/licensure action against any proposed insured relating to professional services? Yes No

4.4 Is the Applicant or any proposed insured aware of any facts, circumstances, situations, transactions, events, acts, errors or omissions which could reasonably be expected to give rise to a claim, suit, legal proceeding or regulatory/licensure action against any proposed insured relating to professional services, or for which coverage may be sought under the Policy applied for? Yes No

4.5 In the past five (5) years, has any proposed insured entity, or professional employee of Applicant, or other proposed insured, had their professional licenses or certifications suspended or revoked, or been investigated for professional misconduct? Yes No

4.6 Has Applicant ever been investigated, audited or inspected by any governmental agency, insurance company or independent inspection firm? Yes No

If yes, please provide details in an attachment, and a copy of the inspection report or other pertinent documentation. Include any deficiencies found, and corrective actions taken.

4.7 During the past three (3) years, has any professional or general liability insurance carrier cancelled or nonrenewed Applicant’s insurance coverage, declined any application for coverage or refused to issue any policy to Applicant? Yes No

IF THE RESPONSE WAS “YES” TO ANY OF THE ABOVE QUESTIONS IN SECTION IV. ABOVE, PLEASE PROVIDE A CLAIM SUPPLEMENT OR COMPLETE DETAILS IN AN ATTACHEMENT. PLEASE INCLUDE THE NAMES OF ALL PERSONS INVOLVED, THE ALLEGATIONS MADE, THE TIME, PLACE AND NATURE OF THE CIRCUMSTANCES OR INCIDENTS, AND A DESCRIPTION OF THE POTENTIAL LOSS OR DAMAGES CLAIMED.

The policy applied for, if issued, will not insure: any claim, suit, legal proceeding, regulatory proceeding or investigation, or licensure action or investigation disclosed, or which should have been disclosed, in response to the above; or any claim, suit, legal proceeding, regulatory proceeding or investigation, or licensure action or investigation that arises from any fact, circumstance, situation, transaction, event, act, error or omission disclosed, or which should have been disclosed, in response to the above.

FRAUD WARNINGS

Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance containing any materially false information or conceals, for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which is a crime and subjects that person to criminal and civil penalties.

APPLICABLE IN AL, AR, DC, LA, MD, NM, RI AND WV Any person who knowingly (or willfully)* presents a false or fraudulent claim for payment of a loss or benefit or knowingly (or willfully)* presents false information in an application for insurance is guilty of a crime and may be subject to fines and confinement in prison. *Applies in MD only.

APPLICABLE IN CO It is unlawful to knowingly provide false, incomplete, or misleading facts or information to an insurance company for the purpose of defrauding or attempting to defraud the company. Penalties may include imprisonment, fines, denial of insurance and civil damages. Any insurance company or agent of an insurance company who knowingly provides false, incomplete, or misleading facts or information to a policyholder or claimant for the purpose of defrauding or attempting to defraud the policyholder or claimant with regard to a settlement or award payable from insurance proceeds shall be reported to the Colorado Division of Insurance within the Department of Regulatory Agencies.

APPLICABLE IN FL AND OK Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a statement of claim or an application containing any false, incomplete, or misleading information is guilty of a felony (of the third degree)*. *Applies in FL only.

APPLICABLE IN KS Any person who, knowingly and with intent to defraud, presents, causes to be presented or prepares with knowledge or belief that it will be presented to or by an insurer, purported insurer, broker or any agent thereof, any written, electronic, electronic impulse, facsimile, magnetic, oral, or telephonic communication or statement as part of, or in support of, an application for the issuance of, or the rating of an insurance policy for personal or commercial insurance, or a claim for payment or other benefit pursuant to an insurance policy for commercial or personal insurance which such person knows to contain materially false information concerning any fact material thereto; or conceals, for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act.

APPLICABLE IN KY, NY, OH AND PA Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance or statement of claim containing any materially false information or conceals for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penalties (not to exceed five thousand dollars and the stated value of the claim for each such violation)*. *Applies in NY only.



APPLICABLE IN ME, TN, VA AND WA It is a crime to knowingly provide false, incomplete or misleading information to an insurance company for the purpose of defrauding the company. Penalties (may)* include imprisonment, fines and denial of insurance benefits. *Applies in ME only.

APPLICABLE IN NJ Any person who includes any false or misleading information on an application for an insurance policy is subject to criminal and civil penalties.

APPLICABLE IN OR Any person who knowingly and with intent to defraud or solicit another to defraud the insurer by submitting an application containing a false statement as to any material fact may be violating state law.

APPLICABLE IN VT Any person who knowingly presents a false statement in an application for insurance may be guilty of a criminal offense and subject to penalties under state law.

REPRESENTATIONS AND SIGNATURE

By signing this Application, the undersigned represents, on behalf of the Applicant and all proposed insureds, the following: a. After conducting due diligence, the statements in the Application and Supplemental Application furnished to the Insurer are accurate

and complete; b. Those statements furnished to the Insurer are representations Applicant makes on behalf of all proposed Insureds; c. Those representations are a material inducement to the Insurer to provide a premium proposal; d. If a policy is issued, the Insurer will have issued this Policy in reliance upon those representations; e. If there is any material change in the Applicant’s condition or in the Applicant’s activities, services, or answers provided in this

Application that occurs or is discovered between the date this Application is signed and the Effective Date of any policy, if issued, Applicant will immediately report such material change to the Insurer in writing; and

f. The Insurer reserves the right, upon receipt of such notice, to change or rescind any insurance proposal previously offered by the Insurer.

As used above, the term “Insurer” refers to Capitol Specialty Insurance Corporation.

NOTHING IN THIS APPLICATION SHOULD BE INTERPRETED TO MEAN THAT COVERAGE WILL BE OFFERED OR THAT ANY ITEMS REFERENCED IN QUESTIONS OR ANSWERS TO QUESTIONS WILL BE COVERED EVEN IF COVERAGE IS OFFERED AND BOUND.

This Application must be signed by an authorized partner, officer or other principal of Applicant shown in Question 1.1 of this Application.

Signature of authorized representative of Applicant Title

Type / Print name of authorized representative Date

Producer Signature Date

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