meeting agenda€¦ · and fee rates for the fiscal year 2016-2017 as presented. tuition and fee...

1701 East Front Street Traverse City, MI 49686

(231) 995-1010 [email protected]

Board of Trustees www.nmc.edu/trustees

Meeting Agenda Monday, June 27, 2016

at Great Lakes Campus Room 112, 715 E. Front Street 5:30 p.m. Regular Meeting I. GENERAL BUSINESS

A. Call to Order B. Roll Call C. Pledge of Allegiance D. Review of Agenda and Approval of Additions, Deletions, or Rearrangements E. Budget Hearing—including the proposed property tax millage rate

Recommend that the regular meeting be closed and the budget hearing opened (roll call vote).

i. FY17 Budget Review—Vicki Cook, Vice President of Finance and Administration ii. Public Comment

iii. Adjournment Recommended that the budget hearing be closed and the regular meeting be reconvened (roll call vote).

II. REPORTS (Most reports are also provided to the Board in their materials packet, which can be

accessed on the nmc.edu Board of Trustees website.) F. Enrollment Report—Chris Weber, Vice President for Enrollment Management and

Student Services G. Financial Report—Vicki Cook, Vice President of Finance and Administration H. Foundation Report—Rebecca Teahen, Executive Director for Resource Development and

Foundation I. BBQ Report—Diana Fairbanks, Executive Director of Public Relations, Marketing and

Communications J. Audit Committee Report—Chris Bott, Committee Chair K. Building and Site Committee Report—Ross Childs, Committee Chair L. Presidential Performance and Compensation Committee Report—Ross Childs,

Committee Chair M. Legislative Issues Report—Timothy Nelson, President

III. PUBLIC INPUT

Request forms for public input are available at the meeting location. Any individual of the public may speak for up to three (3) minutes. The Board will not receive public input from individuals unless they are present at the meeting. The Board will take public remarks into consideration, but will not comment at time of input.

Northwestern Michigan College provides lifelong learning opportunities to our communities.

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1701 East Front Street Traverse City, MI 49686 (231) 995-1010 [email protected]

Board of Trustees http://www.nmc.edu/trustees/

June 27, 2016 Meeting Agenda

IV. UPDATES N. President’s Update—Timothy Nelson, President O. Board Chair Update—Kennard Weaver, Chair

V. DISCUSSION ITEMS

VI. CONSENT ITEMS (Pursuant to Policy A-105.00 Consent Agenda Items)

These items will be adopted as a group without specific discussion. When approving the meeting agenda, any Board member may request that a consent agenda item be moved to the regular agenda for discussion or questions.

Recommend that the following items be approved: P. Minutes of the May 23, 2016, regular and closed meetings

VII. ACTION ITEMS

Q. Certification of Taxes (Pursuant to Policy A-106.00 Finance) Recommend adoption of resolution to authorize the millage rate of 2.1692 mills be levied for operation purposes and the millage rate of 0.65 mills be levied for bond debt services for the FY2017.

R. Adoption of Budgets (Pursuant to Policy A-106.00 Finance) Recommend adoption of budget resolutions and budgets based on the following tuition and fee rates for the fiscal year 2016-2017 as presented.

Tuition and Fee Rates for the 2016-17 Academic Year In-District $ 103.70 per contact hour

In-State Out-Of-District 205.30 per contact hour Out-Of-State 267.65 per contact hour International Tuition Rate (new) 302.35 per contact hour General Fee 11.30 per contact hour Technology Fee 8.25 per contact hour Facility Fee (for out-of-district/out-of-state students) 6.20 per contact hour Registration Fee 25.80

Differential Tuition (per contact hour)

Tier I Tier II Tier III

In-District $125.80 $151.55 $419.00

Out-of-District $242.90 $290.90 $419.00

Out-of-State $314.45 $387.75 $419.00

International $355.20 $438.00 $473.30

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S. Blanket Purchase Orders (Pursuant to Policy A-106.00 Finance) Recommend authorization for administration to create blanket purchase orders for each vendor identified on presented spreadsheet for the total of the estimated yearly costs.

T. Parking Lot Repaving Projects (Pursuant to Policy A-106.00 Finance) Recommend authorization for administration to enter into a contract with Precision Paving in the amount of $155,980 ($141,800 plus $14,180 contingency) for repaving of the Tamarack lot, Cedar lot, driveway at the Oleson center and the walkway from PE building, around the Fine Arts building and past the softball diamond; to be funded by the FY 2017 Plant Fund.

U. Parking Lot Striping and Sealing (Pursuant to Policy A-106.00 Finance) Recommend authorization for administration to enter into a contract with Quality Seal Coating for $37,869 sealing and restriping of nine (9) parking lots, restriping of all crosswalks and sidewalk markings for ADA compliance to be funded by the FY 2017 Plant Fund.

V. Snow Plowing Contract (Pursuant to Policy A-106.00 Finance) Recommend authorization for administration to enter into a contract with Quality Seal Coating for snow removal for FY17, FY18, and FY19 for an annual not to exceed amount of $145,000, to be funded through the appropriate annual General Fund budget.

W. Security and Safety Purchase (Pursuant to Policy A-106.00 Finance) Recommend authorization for administration to enter into a contract with Buster’s Blinds & Window Film located in Traverse City, Michigan, for the purchase and installation of window security film in the amount of $87,666 and classroom blinds in the amount of $46,365 for a complete project cost of $134,031 to be funded by the FY 2017 Plant Fund.

X. Native American Grant Application (Pursuant to Submission Requirements) Recommend authorization for administration to submit application for the 2% grant from the Grand Traverse Band of Ottawa and Chippewa Indians video gaming revenue as presented.

Y. Closed session (Pursuant to Policy B-106.00 Other) Recommend that the Board convene in closed session as permitted by Section 8(c) of the Open Meetings Act, MCL 15.268(c), to discuss strategy connected with the negotiation of collective bargaining agreements between the College and the Michigan Education Association. (Roll Call Vote)

Z. Reconvene Regular Meeting (Pursuant to Policy A-106.00 Other) Recommend the closed session adjourn and the open session of the regular meeting be reconvened. (Roll Call)

AA. Closed session (Pursuant to Policy B-102.00 Monitoring Presidential Performance) Recommend that the Board adjourn the open session and consider in closed session (pursuant to Subsection 8[a] of the Michigan Open Meetings Act) the annual performance evaluation of the president, per his request for a closed session. (Requires a two-thirds majority roll call vote.)

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BB. Reconvene Regular Meeting (Pursuant to Policy A-106.00 Other) Recommend the closed session adjourn and the open session of the regular meeting be reconvened. (Roll Call)

VIII. REVIEW OF FOLLOW-UP REQUESTS

Confirm requests made by the Board that require administrative follow-up for information to be provided to the Board at a later date.

IX. ADJOURNMENT

Upcoming Board Meeting Dates: All board meetings are open to the public.

July 25, 2016 - Great Lakes Campus Room 112, 715 E. Front Street August 22, 2016 - Great Lakes Campus Room 112, 715 E. Front Street September 26, 2016 - Oleson Center Room A/B, 1881 College Drive October 24, 2016 - Oleson Center Room A/B, 1881 College Drive November 21, 2016 - Oleson Center Room A/B, 1881 College Drive (3rd Monday) December 19, 2016 - Oleson Center Room A/B, 1881 College Drive (3rd Monday) January 23, 2017 - Oleson Center Room A/B, 1881 College Drive February 27, 2017 - Oleson Center Room A/B, 1881 College Drive March 20, 2017 - NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street (3rd Monday) April 24, 2017 - Oleson Center Room A/B, 1881 College Drive May 22, 2017 - Oleson Center Room A/B, 1881 College Drive June 26, 2017 - Great Lakes Campus Room 112, 715 E. Front Street

Posted Friday, 6/24/2016, 9:00 a.m.

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____________________________________________________________________________

To: Denise, Record-Eagle Legal Notices (FAX 946-8273)(phone 946-2000)

[email protected]

From: Cathy McCall

Date: 6/13/16

Subject: Notice of Public Hearing

On Saturday, June 18, 2016—Please publish the attached Notice of Public Hearing. The notice

includes the following statement that is required to be in 11-point boldfaced type:

“The property tax millage rate proposed to be levied to

support the proposed budget will be a subject of this hearing.”

If you have any questions, please call me at 995-1045.

Thank you.

Attachment

MEMO

Administrative Services

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mailto:[email protected]

NOTICE OF A PUBLIC HEARING

ON PROPOSED 2016-2017 BUDGET

PLEASE TAKE NOTICE that on June 27,

2016, at 5:30 p.m. in Room 112 at the Great Lakes

Campus of Northwestern Michigan College, Traverse

City, Michigan, the Board of Trustees of Northwestern

Michigan College will hold a public hearing to consider

the college’s proposed 2016-2017 budget.

The Board may not adopt its proposed 2016-

2017 budget until after the public hearing. A copy of

the proposed 2016-2017 budget including the proposed

property tax millage rate is available for public

inspection during normal business hours at the

Administrative Services office, Northwestern Michigan

College, Traverse City, Michigan.

The property tax millage rate proposed to be

levied to support the proposed budget will be a

subject of this hearing.

This notice is given by order of the Board of

Trustees.

K. Ross Childs, Secretary

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______________________________________________________________________________

To: Timothy J. Nelson, President

From: Vicki Cook, VP Finance and Administration

Date: June 21, 2016

Subject: FY 2017 Proposed Budget Assumptions

Please find attached the proposed fiscal year 2017 budget. The proposed budget has not changed

since the presentation in May with the exception of a reduction in personnel costs. This change

was necessary after the additional reduction in state appropriations were recommended by the

legislator in May.

The proposed budget includes the following:

A. Rate changes for tuition included in tuition rate memo

B. Property tax revenue increase of 1.7%

C. State appropriation increase of 1.3%

D. Allocation for staff salary changes of $325,000 determined by current compensation plan

E. Faculty compensation remains at the same level as January 2015 until a CBA is reached

F. A reduction in capital equipment of $200,000 (for one year)

G. A reduction in professional development spending of $250,000 (one year reduction)

H. A reduction in personnel costs of $460,000

I. A reduction in transfer to plant fund for reserve of new buildings $300,000

The reduction in personnel costs will be determined throughout the next couple of months.

Currently, NMC Administration is evaluating open positions and service levels. A final

determination will be made after fall enrollment is known. The reduction in professional

development spending has not been fully identified and Administration is working with

managers to identify savings. The Planning and Budget Council has reviewed the travel

procedure and is recommending changes in order to reduce costs.

MEMO


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Memorandum


From: Vicki Cook, Vice President of Finance and Administration

Date: June 27, 2016

Subject: Board of Trustees Budget Material

This packet contains information to be provided as additional budget detail to the Board

of Trustees.

Budget Process Summary

Resource Guidelines

Tax Levy Authorization Resolution

General Appropriation Resolution

Debt Service Appropriation Resolution

Adopted Budget

Supplemental Information

Auxiliary Funds Budget Summary

Strategic Plan

Copies will be provided for each Trustee. Thank you.

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NMC Budgeting Process

2016/2017 Fiscal Year Planning

The Planning and Budget Council (PBC) was formed during the 1999-2000 academic year by

merging the former Planning Council and the former Budget Council. Through this merger, NMC

continues to more closely align budget resources with operating and strategic plans. The current

chair of the PBC is Stephen Siciliano. The Council meets weekly during the academic year and

monthly during the summer months. Among responsibilities for the Council are:

“…assisting and advising, to the best of our abilities, the Vice

President of Finance and Administration in all budgetary matters,

the Vice President for Educational Services in matters related to

curriculum, the Vice President for Enrollment Management and

Student Services and the Vice President of Lifelong Learning and

Professional Development in matters under their charge.”

Recommendations are made to the President after consultation with the appropriate executive staff.

The primary focus of the Council is on the general operating components of the general fund.

Information regarding restricted and auxiliary funds was reviewed but not considered in the

recommendation purview of the Council. A subcommittee of the Council (COAT: Capital Outlay

Allocation Team) was established to recommend the allocation of the annual capital budget.

Through the Planning and Budget Council, shared governance continues to progress and grow at

NMC. Openness in budgeting is a primary and important goal.

Members of this year’s council were:

Ed Bailey – At Large Deirdre Mahoney - Faculty

Cathryn Claerhout – Admin/Professional Amjad Khan- Faculty

Vicki Cook – Ex-officio Rob Rider – Maintenance/Custodial

Alison Collins - Faculty Karen Ruedinger – Ex-officio

Marguerite Cotto – Ex-officio Stephen Siciliano - Chair

Nicole Fewins - Faculty Chris Weber – Ex-officio

Kristi Hallet – Support Staff Clive Kagande- SGA

Kim Gourlay – Tech/Para Peter Folkrod - SGA

Cathy McCall - Recorder

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NMC RESOURCE GUIDELINES

2016-2017

1 – Strategic and Financial Planning

The budget is a financial plan for the priorities of the institution. The budget proposed to the Board of

Trustees for adoption should reflect the Strategic Plan and the area operational plans.

2 – Tuition and Fees

Tuition and fees should be considered within the context of the most reasonable estimates of State, local,

and private support, and projected expenses to support the College’s plans, and projected enrollment and

unique program characteristics. Tuition should balance the goal of affordable access to learning

opportunities with the goal of high quality service levels for NMC offerings. Regular tuition increases

should be considered as a means to sustain this portion of the revenue mix, while minimizing the year-

to-year increases. Fees should be reviewed regularly and increases considered when the cost elements

to which they contribute increase. Our in-district students will pay less than out-of district students

because the College receives local tax support from Grand Traverse County residents. For some

programs, the College uses differential tuition and fees in excess of the general rates.

3 – Salaries and Benefits Equity

Northwestern Michigan College is committed to attracting and retaining a quality workforce. Equity in

salary and benefits is part of the NMC culture and should be expressed within a total compensation

package. As part of that package, salary and benefits for faculty, administrative/professional,

technical/paraprofessional and support staff should be equitable when compared to the appropriate peer

group of community colleges and/or service area employers, in accordance with NMC’s compensation

policies.

4 – Professional Development

Maintaining and improving the knowledge and skills of the faculty and staff is an investment in the

future. Funds should be appropriated annually in the budget for that purpose. Approximately 2.25% of

general fund salaries and wages should be appropriated annually in the budget for that purpose.

5 – Faculty and Staff Composition

The college should balance the full-time and part-time composition of faculty and staff to assure

continuity and commitment while maintaining flexibility to implement strategic directions and complete

its strategic initiatives in a timely and effective manner. To enhance smooth transition of personnel, the

college has established a contingency for implementing succession decisions.

6 – Technology, Capital Equipment, Maintenance and Renovation

Providing a quality education requires investment in classroom equipment, facilities, and infrastructure.

The annual budget should provide for regular maintenance, replacement/upgrade, growth and

contingency funding.

7 – Debt Service

Debt Service obligations must be included in the budgeting process at 100% of their current costs.

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8 – Reserves The budget should include an appropriate allocation for reserves. The following reserves should be

monitored annually. The Board will approve transfers to the appropriate reserve fund balances.

A – Working Capital Reserves

A fiscally sound organization should have adequate reserves for emergencies and unanticipated

cash flow needs. Northwestern Michigan College funds should maintain a Working Capital

Reserve of 10 - 15% of annual budgeted expenditures not included in reserves B through G.

B – Reserve Funds For Any Future Reduction in State Contributions for MPSERS

Retirement Plans

This is a reserve for any future reduction in State contributions related to the unfunded liability

payment for MPSERS plans. The amount to maintain is 30% of the annual State contribution to

MPSERS retirement plans.

C – Reserve For Unexpected Medical and Non-Medical Costs

This is a reserve for dramatic fluctuations in medical, and non-medical costs (e.g. term life

insurance, long term disability, and worker’s compensation) that are significantly beyond prudent

predictions. The College should maintain funds equal to the difference between the calculated

maximum aggregate claims and expected claims plus three (3) months of non-medical costs.

D – Fund for Transformation

The Fund for Transformation was established for the purpose of responding to emerging

opportunities and changes. A fund balance equal to approximately 2% of General Fund budgeted

expenses should be maintained.

E – Physical Plant Major Maintenance and Future Buildings

Two percent of the appraised replacement value-new of the College’s physical assets, including

buildings, building equipment, and built-in fixtures, should be invested or maintained in a fund

for major maintenance, renovation, or replacement of those assets. This should be calculated as

the total of major plant maintenance expenditures, operating budget maintenance expenditures

on physical plant, and the Plant Fund balance. Reserves above 2% will be designated for future

buildings.

F – Reserve For Unexpected Fluctuation In Energy Costs

This is a reserve for dramatic fluctuations in energy costs that are significantly beyond prudent

predictions. The reserve is equal to 10% of the College’s annual budget for the total energy bill.

G – Reserve For Any Future Reduction in State Appropriation Revenue

This is a reserve for any future reduction in State appropriation revenue. The amount to maintain

is 25% of annual State Appropriation.

September 2015

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TAX LEVY AUTHORIZATION RESOLUTION

FOR ADOPTION BY THE BOARD OF TRUSTEES OF

NORTHWESTERN MICHIGAN COLLEGE

WHEREAS, the Board of Trustees by resolution of June 27, 2016 proposes a total authorized

levy not to exceed 2.1692 mills within the district for operating purposes for fiscal year 2016-

2017; and

WHEREAS, the Board of Trustees has complete authority to establish a maximum of 2.1692

mills for operating purposes in fiscal year 2016-2017 from within its authorized millage rate; and

WHEREAS, the Board of Trustees held a budget hearing on June 27, 2016 at 5:30 p.m. at the

Great Lakes Campus of Northwestern Michigan College to receive comments from the public

regarding the proposed budget; and the budget document contains the requisite “Truth in

Budgeting Act.”

NOW THEREFORE, BE IT RESOLVED THAT:

1. For fiscal year 2016-2017, the total millage rate of 2.1692 mills shall be levied upon property

located within the college district.

2. All resolutions and parts of resolutions insofar as they conflict with the provisions of this

resolution be and the same are hereby rescinded.

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WHEREAS, the Board of Trustees by resolution of June 27, 2016 proposes a total authorized

levy of 0.65 mills within the district for bond debt services for fiscal year 2016-2017; and

WHEREAS, the Board of Trustees is required to levy an amount necessary to pay the annual

debt requirements and that amount has been determined to be 0.65 mills for bond debt services

in fiscal year 2016-2017.






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GENERAL APPROPRIATION RESOLUTION

FOR ADOPTION BY THE BOARD

OF TRUSTEES OF NORTHWESTERN MICHIGAN COLLEGE

RESOLVED, that this resolution shall be the general appropriations of Northwestern Michigan College

for the fiscal year 2016-2017. A resolution to make appropriations; to provide for the expenditure of the

appropriations; and to provide for the disposition of all income received by Northwestern Michigan

College.

BE IT FURTHER RESOLVED, that the total revenues estimated to be available for appropriations in

the General Fund of Northwestern Michigan College for the fiscal year 2016-2017 is as follows:

Revenue (from Exhibit 1) $44,176,684

BE IT FURTHER RESOLVED, that $44,176,684 of the total available to appropriate in the General

Fund is hereby appropriated in the amounts and for the purposes set forth in Exhibit 1.

BE IT FURTHER RESOLVED, that the administration is hereby authorized to transfer funds within

individual budget lines and activities represented in the approved appropriation without prior Board

approval with the provision that such transfers will not increase or surpass the total Board approved

appropriation.

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DEBT SERVICE APPROPRIATION RESOLUTION

FOR ADOPTION BY THE BOARD

OF TRUSTEES OF NORTHWESTERN MICHIGAN COLLEGE

RESOLVED, that this resolution shall be the debt service appropriations of Northwestern Michigan

College for the fiscal year 2016-2017. A resolution to make appropriations; to provide for the

expenditure of the appropriations; and to provide for the disposition of all income received by

Northwestern Michigan College.

BE IT FURTHER RESOLVED, that the total revenues and transfers estimated to be available for

appropriations in the Debt Service Fund of Northwestern Michigan College for the fiscal year 2016-

2017 are as follows:

Revenue and transfers (from Exhibit 2) $ 2,986,210

BE IT FURTHER RESOLVED, that $ 2,986,210 of the total available to appropriate in the Debt

Service Fund is hereby appropriated in the amounts and for the purposes set forth in Exhibit 2.

BE IT FURTHER RESOLVED, that the administration is hereby authorized to transfer funds within

individual budget lines and activities represented in the approved appropriation without prior Board

approval with the provision that such transfers will not increase or surpass the total Board approved

appropriation.

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Northwestern Michigan CollegeDRAFT BUDGET

YEAR ENDING JUNE 30, 2017

College General Fund Budget

2015-2016 2016-2017

Budget DRAFT Budget

Revenue

Local Sources 34,597,444$ 33,293,326$

State Sources 9,195,100 9,318,000

Federal Sources 524,000 524,000

Private Sources 375,000 375,000

Investment Income 274,000 274,000

Other Sources 298,250 392,358

Total Revenues 45,263,794 44,176,684

Expenditures

Salaries and Wages 21,916,532 21,456,217

Benefits Regular 9,505,515 9,226,173

Purchased Services 2,316,558 2,408,324

Supplies & Materials 2,899,990 3,114,383

Internal Services 80,995 80,895

Other Expenses 1,856,773 1,669,103

Institutional Expenses 1,735,684 1,766,374

Maintenance & Renovation 1,533,128 1,541,540

Events/Trvl/Prof. Devel. 769,012 580,149

Capital Outlay (COAT) 262,941 65,570

Capital Plant Funding 999,647 999,647

Total Expenditures 43,876,775 42,908,375

Transfers 1,383,926 1,264,135

Revenues Over (Under) Expense 3,093$ 4,174$

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Exhibit 2

Bond Debt Service Fund

2015-2016 2016-2017

Budget Draft Budget

Expenditures

Revenues And Transfers 2,986,387$ 2,986,210$

Bond Payments 2,730,000 2,790,000

Interest 255,787 195,610

Bank Fees 600 600

Total Expenditures 2,986,387$ 2,986,210$

Excess of Revenues Over (Under) Expenditures - -

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Exhibit 2a

Detail of Transfers To/From General Fund

2016-2017

Draft Budget

Strategic Funds 250,000

Funds for Transformation 50,000

Tac Hours - Aviation 340,000

Wellness (115,865)

Technology Fee 400,000

Facilities Fee to Plant Fund 40,000

Plant Fund - new construction 200,000

Program Specific 100,000

1,264,135$

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Northwestern Michigan College

DRAFT BUDGET


Exhibit 3

Plant Fund

2016-2017

Draft Budget

Expenses

Construction Architect/Engineer Services

Building/Land Improvements 742,397$

Infrastructure 197,250$

Other 60,000

Total Expenditures 999,647$

Transfer-Roll up from reserves -

Transfers 999,647$

Total Transfers 999,647$

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Exhibit 4

College Budget - All Funds

Budget Auxiliary DRAFT Budget

2016-2017 2016-2017 2016-2017

Revenue

Local Sources 33,293,326 33,293,326

State Sources 9,318,088 25,000 9,343,088

Federal Sources 524,000 11,500 535,500

Private Sources 375,000 641,213 1,016,213

Auxiliary Service Revenue 5,290,383 5,290,383

Investment Income 274,000 274,000

Other Sources 392,358 1,507,485 1,899,843

Total Revenues 44,176,772$ 7,475,581$ 51,652,353$

Expenditures

Salaries and Wages Regular 21,516,217 1,745,829 23,262,046

Benefits Regular 9,251,973 795,484 10,047,457

Purchased Services 2,408,324 1,042,200 3,450,524

Supplies & Materials 3,114,383 177,896 3,292,279

Internal Services 80,895 (145,055) (64,160)

Other Expenses 1,669,103 2,497,669 4,166,772

Institutional Expenses 1,766,374 455,970 2,222,344

Maintenance & Renovation 1,541,540 95,193 1,636,733

Events/Trvl/Prof. Devel. 830,149 27,986 858,135

Capital Outlay (COAT) 265,570 22,500 288,070

(450,000) (450,000)

Capital Plant Funding 999,647 999,647

Debt Service - 204,740 204,740

Total Expenditures 42,994,175$ 6,920,412$ 49,914,587$

Transfers out 1,264,135$ 1,264,135$

Revenues Over (Under) Expense (81,538)$ 555,170$ 473,632$


DRAFT BUDGET


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Supplemental Information

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Student Dennos

Descriptions Housing Food Museum University Hagerty Totals

Fund Service Fund Center Bookstore Center

Revenue

State Sources 25,000 25,000 Federal Sources 11,500 11,500 Private Sources 581,213 60,000 641,213 Auxiliary Sources 1,760,483 590,000 459,400 56,000 2,424,500 5,290,383 Other Sources 59,335 257,500 1,190,650 1,507,485

Total Revenue 1,760,483$ 590,000$ 1,136,448$ 373,500$ 2,424,500$ 1,190,650$ 7,475,581$

Expense

Salaries and Wages (a) 283,396$ 11,347$ 485,439$ 239,265$ 209,734 516,648$ 1,745,829$ Benefits 105,479 4,775 234,294 105,356 105,982 239,597 795,484$

Total Labor 388,875$ 16,122$ 719,733$ 344,621$ 315,716$ 756,245$ 2,541,314

Purchased Services 34,250 820,000 155,450 14,500 2,000 16,000 1,042,200 Supplies & Materials 58,491 10,000 46,255 3,950 39,000 20,200 177,896 Internal Services 22,900 21,745 (69,550) (20,750) (99,400) (145,055) Other Expense 105,529 279,500 1,000 1,821,750 289,890 2,497,669 Institutional Expenses 222,420 17,000 70,000 71,250 17,000 58,300 455,970 Maintenance & Renovation 68,593 13,500 4,000 600 8,500 95,193 Prof Develop, Travel & Events 4,421 7,765 11,800 4,000 27,986 Debt Service 204,740 204,740 Capital Outlay 22,500 22,500 Total E & G Expense 721,344$ 847,000$ 616,715$ 25,150$ 1,871,400$ 297,490$ 4,379,099$

Transfer out (Transfer in) 273,122 (273,122) (200,000) 140,000 60,000$ - Total Expenditures & Transfers 1,383,341$ 590,000$ 1,136,448$ 369,771$ 2,327,116$ 1,113,735$ 6,920,411$

Net Revenue/Expense 377,142$ -$ -$ 3,729$ 97,384$ 76,915$ 555,170$


AUXILIARY ACTIVITIES

2016 - 2017

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Expenditures Comparison to Revenue

General Fund Budget

73%

6%

5%0%

2%6%

4% 2% 2%2002 - 2003

Salaries & Benefits Purchased ServicesSupplies & Materials Internal ServicesOther Expenses Institutional ExpensesMaintenance & Renovation Events/Trvl/Prof. Devel.Capital Outlay & Plant Fund

69%5%

7%

2%4%

4%3% 2% 4%

2016 - 2017

Salaries & Benefits Purchased ServicesSupplies & Materials Internal ServicesOther Expenses Institutional ExpensesMaintenance & Renovation Events/Trvl/Prof. Devel.Capital Outlay & Plant Fund

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General Fund Budget - Sources of Revenue

State Aid35%

Tuition & Fees36%

Property Tax25%

Other4%

2003

State Aid21%

Tuition & Fees, 53%

Property Tax, 22%

Other4%

2016

State Aid21%

Tuition & Fees52%

Property Tax22%

Other5%

2017

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MEMO Office of Admissions _________________________________________________________________________________________ To: Timothy J. Nelson, President Chris Weber, VP for Enrollment Management & Student Services From: Cathryn Claerhout, Director of Admissions Date: June 17, 2016 Subject: Enrollment Update – Summer/Fall 2016 _____________________________________________________________________________________ Summer 2016 Enrollment Registration statistics for SU2016 indicate a slight decrease in total enrollment compared with SU2015 (10 students). Total enrollment for SU2016 stands at 1,201. Admission applications show a slight decrease of 6 students, (859) this year compared to (865) last year. New students admitted has a 14% increase (628) over last year at this point in time (551). New students registered is down 3% (320) compared to (329). Students retained from spring and returning students are slightly above last year’s numbers (2). Final numbers will be available from the Records & Registration Office after Enrollment Report Day which occurs June 18, 2016. Statistics (Resources: Digital Dashboard – Same Date Comparison SU2013-2016) Summer 2013 2014 2015 2016 New Students Registered 287 309 329 320 Prior Admits Registered 9 6 5 3 SP Students Registered for SU 900 774 788 790 Returning Students Registered 154 140 89 88 Average Credit Hrs/student 5.26 4.96 5.03 4.90 Contact Hrs 5.49 5.19 5.30 5.20 Total Headcount 1350 1229 1211 1201 Tuition Revenue 1,046,652 952,861 1,000,780 1,046,316

(Resources: Digital Dashboard – Same Date Comparison SU 2013-2016) 2013 2014 2015 2016

Inquiries 882 900 1045 995

Admissions Applications 798 858 865 859

Admits 509 599 551 628

Fall 2016 Enrollment Registration for current students for fall semester began on March 16, 2016. Admissions applications show an increase of 3% (3,347) over last year point in time (3,256). New admits show an increase of 13% (2,152) over last year (1,905) and these students are registering at a 9% increase (963 compared to last year’s 880). To date students retained from spring semester is showing a decrease of 2% (1,825)

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compared to last (1,855). Total headcount is showing an increase of 2% (3,043 compared to last year’s 2,989). New Student Orientation numbers have increased 6% (768) compared to last year (722) and the next two NSOs (June 27 and June 28) have strong registration numbers. NSO is continuing to offer on-line sessions to a select group of students and have added additional sessions in May and June as needed to meet the demand of students. On-campus housing applications show an increase of 1% (232), with 197 deposits. Applications and deposits are trending similar to last year and indicating that East Hall and Hawk’s Nest will be filled to capacity again. Statistics (Resources: Digital Dashboard – Same Date Comparison FA2013-2016) Fall 2013 2014 2015 2016 New Students Registered 652 664 880 963 Prior Admits Registered 60 46 29 38 SP Students Registered for FA 2176 1950 1855 1825 Returning Students Registered 372 282 225 217 Average Credit Hrs/student 9.96 9.95 9.77 9.73 Contact Hrs 11.46 11.54 11.36 11.25 Total Headcount 3260 2943 2989 3043 Tuition Revenue 4,969,913 5,073,490 5,384,250 5,742,377

(Resources: Digital Dashboard – Same Date Comparison FA 2013-2016)

2013 2014 2015 2016

Inquiries 5617 5480 5112 5377

Admissions Applications 2514 2828 3256 3347

Admits 1604 1719 1905 2152

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______________________________________________________________________________


From: Vicki Cook, VP Finance and Administration

Date: June 16, 2016

Subject: Summary Report for the General Fund as of May 31, 2016

The attached reports summarize the financial results for the General Fund as of May 31, 2016.

The eleventh month represents 91.3% of the year.

Month End Results

The month end reports are interim and not a reflection of actual year-end results. The timing

of revenue and expenses fluctuates throughout the year and will affect year end results. The

general fund ended the month with an excess of revenue over expenses in the amount of

$2,889,863. Revenue was even when comparing May 2016 to May 2015. Expenses increased by

1% when comparing May 2016 to May 2015.

Revenue (letters refer to the attached General Fund summary)

A. Tuition and Fees revenue: Tuition and fees represent a 3% decrease from those of May

2015. The decrease is reflective of activities in Aviation and fall and spring student contact

hours. We anticipate a decrease in adjunct/overload contracts to partially offset this shortfall.

Additional savings will need to come from a combination of reductions in supplemental

wages, delay in COAT purchases, reduction in professional development, and reduction in

transfers. For Summer 2016, the budget was set at 6,205 billing hours for budgeted revenue

of $1,036,850. Actual billing hours are at 6,408 hours for total tuition revenue of

$1,067,316. This is an increase of $30,466.

B. Property Taxes: Tax revenue is recorded as payments are received. The overall increase for

the fiscal year is expected to be 3% over the previous fiscal year.

C. State Sources began in October with receipt of the first state aid payment.

D. Federal Sources consist primarily of the MARAD grants.

E. Actual year-to-date investment income recorded for fiscal year 2016 reflects interest income

and realized gain.

F. Both Private Sources and Other Sources are timing and event dependent.

MEMO


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Expenses

G. Salary and benefit changes correspond with budgeted increases.

H. All other expenses are under budget at this time with the exception of COAT (Capital Outlay

Allocation Team) expenses. Capital outlay is timing related. Capital Outlay reflects

expenditures budgeted through the allocation of COAT dollars and BBQ funds.

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Unaudited

2015-2016 YTD % ofFunds Accounts Adjusted Budget Activity Annual Budget

TOTAL GENERAL FUND

50 Revenues

Tuition and Fees 24,834,033 22,027,072 88.70% A Property Taxes 9,763,411 9,788,983 100.26% B Other Local 0 0 *Local Sources 34,597,444 31,816,055 91.96%State Sources 9,195,100 8,224,422 89.44% CFederal Sources 524,000 708,898 135.29% DPrivate Sources 375,000 318,469 84.92% FInvestment Income 274,000 357,459 130.46% EOther Sources 298,250 460,402 154.37% F

Total Revenues 45,263,794 41,885,704 92.54%

60 Labor

Salaries & Wages 21,916,532 20,314,404 92.69% GBenefits 9,505,515 8,705,420 91.58% G

Total Labor 31,422,047 29,019,824 92.35%

70 Expenses

Purchased Services 2,316,558 2,006,248 86.60% HSupplies & Materials 2,899,990 2,535,093 87.42% HInternal Services 80,995 53,913 66.56% HOther Expenses 1,856,773 1,676,709 90.30% HInstitutional Expenses 1,735,684 1,536,717 88.54% HMaintenance & Renovation 1,533,128 1,154,359 75.29% HProf Develop, Travel & Events 769,012 552,509 71.85% HCapital Outlay 262,941 273,139 103.88% I

Total Expenses 11,455,081 9,788,686 85.45%

Total Expenditures 42,877,128 38,808,510 90.51%

80 Transfers

Transfers 2,667,282 187,331 7.02%Total Transfers 2,667,282 187,331 7.02%

Total Expenditures and Transfers 45,544,410 38,995,841 85.62%

Net Revenues over (under) Expenditures -280,616 2,889,863


Summary Report for General Fund Accounts

Fiscal Year 2016, Period 11

Month end reports are interim and not a reflection of final year end results

Month end reports are interim and not a reflection of final year end resultsSumm Gen Fund_May_2016.xls

for internal use only 6/16/2016 3:38 PM Page 1 of 1

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Northwestern Michigan CollegeComparative StatementMay 2016 to April 2016

General Fund Activity Only

Difference between current month and previous month

Revenue Yr. To Date Yr. To Date Month of Month of Explanation

31-May-16 30-Apr-16 31-May-16 30-Apr-16 December

Tuition and Fees 22,027,072 21,334,207 692,865 2,141,934

April higher in flight fees, Training services revenue and course fee revenue for international trips. 4 weeks of spring tuition recognized in April; May had 3 weeks of summer tuition

Property Taxes 9,788,983 9,785,397 3,586 327,059 Timing of spring tax collectionsState Sources 8,224,422 7,202,144 1,022,278 1,022,277 Consistent with prior month

Federal Sources 708,898 708,898 - 382,229 MARAD payment received in April 2016

Private Sources 318,469 316,320 2,149 110 Timing of foundation support

Investment Income 357,459 333,611 23,848 24,004 Consistent with prior month

Other Sources 460,402 441,669 18,733 57,981 April higher for NJTP administrative fees and Lobdell's sales

Total Revenue 41,885,704 40,122,247 1,763,457 3,955,595

Expenses

Salaries and Wages 20,314,404 18,802,857 1,511,547 2,853,676 April 2016 had three pays

Benefits 8,705,420 8,058,291 647,129 1,116,212 April 2016 had three pays

Purchased Services 2,006,248 1,851,592 154,656 252,727 April higher for Spring GLMA cruise food service deposit and legal expenses

Supplies & Material 2,535,093 2,280,208 254,885 335,076 April higher for Global Opportunity trip expenses and classroom supplies, non-capital equipment for GLMA and postage

Internal Services 53,913 43,803 10,110 21,077 Hagerty events

Other Expenses 1,676,709 1,521,263 155,446 138,444 May higher for non-professional development events/travel and banking/charge card fees

Institutional Expenses 1,536,717 1,399,448 137,269 111,270 Timing of utility payments

Maintenance & Renovation 1,154,359 1,095,841 58,518 156,045 April higher for IT contractual payments

Prof Develp, Travel, & Events 552,509 479,589 72,920 52,995 Timing of professional development & travel

Capital Outlay 273,139 255,766 17,373 11,482 $16,216 for GLMA Direct TV Satellite Dome System, Hydrostatic test pump, Steel fab for radar mounts, and shaft assembly; $1,157 library books

Total Expenditures 38,808,510 35,788,658 3,019,852 5,049,005

Transfers 187,331 187,331 - (136) -$136 in April was reclass of invoice

Net Revenues over/(under) 2,889,863 4,146,258 (1,256,395) (1,093,274)

Month end reports are interim and not a reflection of final year end results.


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Northwestern Michigan CollegeComparative StatementMay 2016 and May 2015

General Fund Activity Only

Difference between May 2016 and May 2015 (GENERAL FUND)

Revenue Yr. To Date Yr. To Date INCRE/DECRE. Percentage Explanation

31-May-16 31-May-15 Difference

Tuition & Fees 22,027,072 22,638,014 (610,942) -3% FY16 less in flight fees; higher in training services; less in Spring tuition.

Property Taxes 9,788,983 9,513,456 275,527 3% Budgeted increase for FY16

State Sources 8,224,422 8,115,549 108,873 1% Budgeted increase for FY16

Federal Sources 708,898 614,000 94,898 15% MARAD funding

Private Sources 318,469 310,867 7,602 2% Timing of Foundation support

Investment Income 357,459 259,334 98,125 38% Realized gain on Bond call $97,623

Other Sources 460,402 399,662 60,740 15%Reimbursements received in Sept 2015 from MARAD for shipyard drydock hotel & per diems; Lobdell's sales higher in FY16

Total Revenue 41,885,704 41,850,883 34,823 0%

Expenses

Salaries and Wages 20,314,404 19,754,549 559,855 3% Budgeted increase in wages; supplemental and overload wages

Benefits 8,705,420 8,459,203 246,217 3% Budgeted increase in benefits

Purchased Services 2,006,248 1,925,000 81,248 4% Higher for legal fees and ship food costs for second spring/summer cruise

Supplies & Material 2,535,093 2,552,312 (17,219) -1%

Increase in GLMA fuel costs paid for with MARAD funding; offset by reduction in printing costs & vehicle expense and timing of expense posting for Global trips

Internal Services 53,913 89,426 (35,513) -40%Aviation and training services internal revenue and EES joint offerings; fewer internal charges from events

Other Expenses 1,676,709 1,642,538 34,171 2%

Higher expenses in FY16 for permits/licenses, property tax refunds and collection costs offset by lower expenses from differential tuition scholarships and equipment rentals

Institutional Expenses 1,536,717 1,583,509 (46,792) -3% Timing of utility payments

Maintenance & Renovation 1,154,359 1,136,200 18,159 2% Timing of IT contractual payments

Pro. Develop, Travel & Events 552,509 582,025 (29,516) -5% Reduction of professional development events and related travel expense

Capital Outlay 273,139 654,992 (381,853) -58% Savings in COAT capital expenditures

Total Expenditures 38,808,510 38,379,753 428,757 1%

Transfers 187,331 272,282 (84,951) Loan fund and aviation transfers; grant indirect revenue

Net Revenues over/(under) 2,889,863 3,198,848 (308,985)



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Northwestern Michigan CollegeSummary by Program

May 2016General Fund Activity Only

Revenue Percent 2015-16 Yr. To Date Percent of

of Total Annual Budget 31-May-16 Total Spent Definition

Tuition & Fees 55% 24,834,033 22,027,072

Property Taxes 22% 9,763,411 9,788,983 State Sources 20% 9,195,100 8,224,422 Federal Sources 1% 524,000 708,898 Private Sources 1% 375,000 318,469 Investment Income 1% 274,000 357,459

Other Sources 1% 298,250 460,402

Total Revenue 100% 45,263,794 41,885,704

Expenses

Instruction 39% 16,889,334 16,356,881 42% Produce educational change in a learner or group of learners; includes both credit and non-credit offerings

Information Technology 7% 2,959,368 2,405,730 6% Provide technology to benefit instructional activities and the institution as a whole

Public Service 1% 235,427 235,650 1% Provide public with unique resources and respond to community needs or solve community problem

Instructional Support 16% 6,814,156 5,954,214 15% Support instructional programs

Student Services 12% 5,095,512 4,650,192 12% Contribute to well-being of students and their intellectual, cultural, & social development

Institutional Administration 14% 6,126,872 4,981,485 13% Provide for organizational effectiveness and continuity; day-to-day functioning and long-range viability

Plant Operations and Maintenance 11% 4,756,459 4,224,358 11% Maintain existing facilities, provide utility and safety services, and plan/design future facilities

Total Expenditures 100% 42,877,128 38,808,510 100%

Transfers 2,383,573 187,331 Net Revenues over/(under) 3,093 2,889,863



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Fiscal Year 2015-2016

Year-End Projections

As of June 12, 2016

YTD FY2016 Acual

FY15 FY16 FY16 Over/(Under) Projected Over/(Under)

Actual Budget @ 5/31/2016 Budget @ 6-12-16 Projected Comments

Revenue

Local Sources

Tuition & Fees 51 23,526,466 24,834,033.00 22,027,072 (2,806,961) 23,090,904 (1,743,129) Fall/Spring tuition & fees, EES tuition/fees, WSI workshops/training, and Flight fees

Property Taxes 51 9,530,648 9,763,411 9,788,983 25,572 9,818,411 55,000 Total Local Sources 33,057,114 34,597,444 31,816,055 (2,781,389) 32,909,315 (1,688,129) State Sources 53 10,497,117 9,195,100 8,224,422 (970,678) 9,246,700 51,600 Add'l state aid for retirement contribution

Federal Sources 54 618,400 524,000 708,898 184,898 718,400 194,400 GLMA fuel (offest in fuel expense); Perkins grant

Private Sources 55 469,536 375,000 318,469 (56,531) 406,723 31,723 Foundation funds for WSI equipment

Investment and Interest Income 57 284,516 274,000 357,459 83,459 371,623 97,623 Realized gain for bonds

Unrealized gain/(loss) on investments 57 335,596 - - - - -

Other Sources 59 439,911 298,250 460,402 162,152 518,129 219,879 GLMA program, NJTP fees, collection of old accounts, Lobdell's sales

Total Revenue 45,702,190 45,263,794 41,885,704 (3,378,090) 44,170,890 (1,092,904)

Expenses

Salaries 61 21,207,348 21,916,532 20,314,404 (1,602,128) 21,789,828 (126,704) Savings in adjunct, clerical, and student wages offiset in part with supplemental wages

Benefits 65 10,594,081 9,505,515 8,705,420 (800,095) 9,299,864 (205,651) Retirement & ICA for wage savings.

Purchased Services 71 2,286,644 2,316,558 2,006,248 (310,310) 2,401,753 85,195 Increase in legal fees for negotiations and audit fees; reduction in contracted services

Supplies & Materials 72 3,009,632 2,899,990 2,535,093 (364,897) 3,064,298 164,308

Add'l for Int'l trips & GLMA fuel-both offset in revenue; savings in postage, office supplies, and aviation fuel, less $50,000 of COAT to be spent in capital line.

Internal Services 73 104,806 80,995 53,913 (27,082) 38,400 (42,595) Decrease in internal charges for events

Other Expenses 74 1,984,287 1,856,773 1,676,709 (180,064) 1,977,901 121,128 Finance charges and property tax refunds; savings in Native waiver, and equipment rentals

Institutional Expenses 75 1,784,265 1,735,684 1,536,717 (198,967) 1,682,117 (53,567) Savings in heating fuel

Maintenance & Renovation 76 1,381,708 1,533,128 1,154,359 (378,769) 1,508,556 (24,572) Reduced for budget spent on capital items (expense added to capital line); small savings in equipment maintenance

Professional Development 77 659,287 769,012 552,509 (216,503) 621,963 (147,049) Savings in professional development and travel

Capital Outlay- small expenditures 79 687,709 262,941 273,139 10,198 316,841 53,900

2 WSI capital items covered by foundation funds, WSI, grounds, and music equipment offset by reductions in supply line items, increase by $50,000 for COAT items budgeted in supplies (7200's) , GLMA Simulator costs, reducton for unused contingency funds and unused COAT funds

Total Expenses 43,699,767 42,877,128 38,808,510 (4,068,618) 42,701,521 (175,607)

Transfers

Plant Fund 1,099,647 1,499,647 - (1,499,647) 1,499,647 - GLMA Equipment Fund (478,865) - - (89,181) (89,181) Expense in contracted services

Technology Fund 400,000 500,000 - (500,000) 400,000 (100,000) Reduce transfer to Technology fund

Facility Fee 40,000 40,000 - (40,000) 40,000 - Plant Fund- debt service 3,899 - - - - - Aviation Plant Transfer for Tach hours 415,637 360,000 252,062 (107,938) 300,000 (60,000) Reduced due to reduction in flight hours

Loan Funds transfer 15,372 - (55,058) (55,058) - - COAT carry forward to FY15 (29,500) - - - - - Strategic projects 250,000 250,000 - (250,000) 250,000 - Funds for Transformation 50,000 50,000 - (50,000) 50,000 - Approved use of reserves to suppport new positions - (283,709) - 283,709 (184,110) 99,599 GLMA fuel reserves - - (75,000) (75,000) Use of FY15 MARAD fuel funds in FY16

GLMA transfer (25,000) 25,000 (25,000) - Alumni transfer (16,500) 16,500 (16,500) - Indirect Grant Revenue & Program support (18,297) (115,865) (9,674) 106,191 (115,865) -

Total Expenses & Transfers 45,447,660 45,135,701 38,995,841 (6,139,860) 44,735,512 (400,189)

Net Revenue before Program Reserves 254,530 128,093 2,889,863 2,761,770 (564,622) (692,715)

Funds reserved for Specific Programs 126,368 (125,000) - 125,000 99,600 224,600 Purchases in program specific reserved funds

Net Revenue after Program Reserves 380,898 3,093 2,889,863 2,886,770 (465,022) (468,115)

NMC definition of the term "Projection" is a forecast of year-end revenues & expenses (not accounting definition)

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1701 East Front Street, Traverse City, MI 49686 231-995-1021

MEMO

Resource Development

To: The Board of Trustees and President Timothy J. Nelson

From: Rebecca Teahen, Executive Director for Resource Development

Date: May 20, 2016

Subject: Foundation Update for May 2016

Fund Raising – a “check” on FY16 goals

To date, $237,998 has been raised for the Annual Fund; our goal is $250,000. We are up 5.55% in revenue and up 9.91% in number of donors over FY15.

Total dollars raised to date (FY16):

$4,526,029 Total received (including Annual Fund, new pledges, and planned gifts)

+ $10,426 Cash received through bequest gifts

= $4,526,029 Raised toward new FY16 goal of $4,525,000

+ $352,673

$4,889,128

Gross event revenue vs goal of $250,000

Total of gifts + events

Foundation Initiatives

As we approach the end of the fiscal year, we encourage all friends of NMC to make their gifts to the Annual Fund! Five of seven Trustees have given to NMC this fiscal year for a total of $4,992 (to any fund). Thank you! If you have not yet given or would like to make an additional gift, please contact the Foundation office today. Our goal is for each Trustee to give annually at the President’s Club level or commensurate with their ability.

Staff and Foundation board committees are working through review and revision of the Foundation’s policies.

The case for philanthropic support is in the process of being revised by a professional writer. Congratulations to Carly McCall on her new role as Campaign Coordinator! Congratulations to Paul Schoppe on his new role as Foundation Finance Assistant! A search is underway for two additional Resource Development staff.

Meetings and Events for your calendars:

Foundation Finance & Audit Committee – Wed., 6/15/16 at 7:30 am, Founders Hall.

Foundation Board meeting – Wed., 6/22/16 at 7:30 am (breakfast at 7:00), Lobdell’s.

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______________________________________________________________________________ To: The Board of Trustees and President Timothy J. Nelson

From: Diana Fairbanks, Executive Director, Public Relations and Marketing

Date: June 20, 2016

Subject: Barbecue Update for June 2016 Board of Trustees Meeting

Barbecue Board Preliminary Report

Warm weather made for another great day at the NMC Barbecue. The 61st Annual NMC Barbecue was, by all accounts, a success with thousands of people spending hours on our main campus enjoying a picnic lunch, music on three different stages, kids’ games, program and classroom displays, and much more. We served 7,678 meals on Sunday. Included in that number are 313 local residents who received home-delivered meals through the Grand Traverse County Commission on Aging, which operated out of the kitchen in West Hall. In the last seven years, recycling efforts at the BBQ have increased from 50 percent to 90 percent. We are proud to announce that we have now maintained 99 percent for the third year thanks to the BBQ’s continued partnership with American Waste! The Public Relations, Marketing & Communications Department, working with the Foundation, the Business office, and our various community partners are still in the process of calculating the total numbers of tickets sold and funds raised. We are able to give an estimated totals report today as some funds are still being collected and processed. We will provide a final report for the next Board meeting. Currently, our accounting shows that 8414 tickets were sold, of which 6027 were in advance, and 2387 on Barbecue day. (Again, please keep in mind that we have some funds that are not yet processed, so these numbers will increase.) Kids’ Games and the Popcorn and Cotton Candy Tent were a hit again this year with $7,367 in sales (up by $1,923 over last year’s sales.) As usual, this event could not happen without the BBQ Board and the hundreds of volunteers who do everything from set up to cooking, and from serving to cleanup. We are especially thankful again to the Oleson family, which donates all of the food and provides immeasurable logistic support. Mark your calendars now for the 62nd annual NMC Barbecue: May 21, 2017.

MEMO Public Relations and Marketing

36


Board of Trustees

Audit Committee Meeting

June 9, 2016

Founders Hall Room 110, 1701 E. Front Street

The meeting was called to order at 10:30 a.m.

Members present: Douglas Bishop, Kennard Weaver

Members absent: Chris Bott

Others present: President Timothy J. Nelson, Vicki Cook, Holly Gorton, Steve Peacock and

Lisa VanDeWeert

Steve Peacock and Lisa VanDeWeert of Rehmann reviewed the professional services plan for

the upcoming financial audit of Northwestern Michigan College for the year ending June 30,

2016. The services plan included the scope of service, due dates and timing of services, which

includes a final report for Board acceptance at their October 2016 meeting.

The key audit and accounting considerations that will be used for the upcoming review were

discussed and committee members were asked about any concerns they may have for special

reviews pertaining to fraudulent preventative procedures. Lisa VanDeWeert suggested a review

of ACH transactions to assure that the college has strong controls and procedures in place. The

Board Audit Committee members supported a special review of ACH transactions.

Steve Peacock and Lisa VanDeWeert shared the list of new accounting pronouncements that will

impact the college, along with the effective dates of each. The engagement letter was also

reviewed with the committee, with the notation that additional tests not included in the original

bid would incur additional charges, such as the cost of implementing GASB 68 last year.

A report from this committee meeting will be reported to the full Board at their June 7 meeting

by Chris Bott, committee chair.

The Board Audit Committee will meet again at the end of September to review the draft audit

report.

The meeting adjourned at 11:00 a.m.

Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees.

37

Northwestern Michigan College Board of Trustees

Building and Site Committee Minutes June 13, 2016

President’s Office, 1701 E. Front Street, Traverse City, MI The meeting was called to order by Chair Ross Childs at 2:30 p.m. Members Present: Ross Childs, Chris Bott, Kennard Weaver Members Absent: None Others Present: President Timothy Nelson, Vicki Cook, Pat Podges, Kristy Jackson, Kyle

Kaminski Vicki Cook, Vice President of Finance and Administration, shared that the meeting would serve as an opportunity to review plans and give updates on the campus housing and Dennos Museum building projects and discuss next steps before cost estimates. Pat Podges of Plante Moran updated the committee on the student housing project. The initial cost estimates came in higher than expected. This resulted in two revisions of the schematic designs. Trustee Chris Bott asked for clarification about how the square footage of the building was reduced, and if the student suites were reconfigured or redesigned. Vicki Cook and Pat Podges explained that the residential suites did not lose significant square footage. The reduction came in the common areas of the building, with the thought that the desired common spaces would be addressed in the West Hall expansion. Additional discussion surrounded the different ways the building would integrate energy efficient standards. Pat Podges assured the group that energy efficient materials are becoming the norm in commercial building, but said he would come back with specifics in the areas of insulation and utility pay back options. Another question posed by Trustee Bott was whether the utility lines were being designed with a second housing unit or future expansion in mind. Vice President Cook will work on answering that question. The up-to-date numbers for the Dennos expansion project were not available at the time of the meeting, but the cost estimates are expected from Spence Brothers before the next committee meeting. The square footage has not been increased, and numbers should be on track with the original program budget of 5 million dollars. The expansion will not break ground until after the Traverse City Film Festival. At that time, they will commence with site prep and securing the construction site. Both the housing project and the Dennos expansion have a target completion date of fall 2017. Some discussion surrounded a possible date for a groundbreaking ceremony, with the outcome consensus being that it should be held as soon as possible before construction begins. President Nelson added that special board meetings would be scheduled once the bids start to come in on

38

the projects. Vice President Cook stated the Building & Site Committee will meet once a month for the remainder of 2016. The meeting adjourned at 3:35 p.m. Recorded by Kristy Jackson, Administrative Coordinator, President’s Office

39

DID YOU KNOW?

State & Legislative Matters

Legislature Finishes FY 2016-2017 Budgets: The Legislature finalized both the education and general fund omnibus budgets during the evening of Wednesday, June 8. In those budgets, the final operations increase for community college operations averages 1.4%, which is down from the 2.4% that the Governor originally recommended. Including the $3.7 million increase for MPSERS funding, the total increase for community colleges averages 2.1%. Unlike the budget for the universities, the community college budget does not include tuition restraint language. Capital Outlay Projects Approved: In a somewhat surprising move, the Legislature included in the general fund omnibus budget bill FY 2015-2016 capital outlay planning authorizations in for 8 university projects and 6 community college projects. The community colleges included in the conference report are Delta College, Kellogg Community College, Monroe County Community College, Muskegon Community College, Northwestern Michigan College, and Southwestern Michigan College. Two community colleges had been originally recommended by the Governor but were not included in the final report were Mott Community College and Wayne County Community College District.

MCCA WEEKLY UPDATE MCCA Legislative Liaisons Group &

Michigan Community College Marketing and Communications Association

[Report #094 June 13, 2016

40

http://www.brookings.edu/blogs/the-avenue/posts/2015/09/01-back-to-school-young-adults-ross

http://www.legislature.mi.gov/(S(13ktaf50xkqyfah2fq5zuzem))/mileg.aspx?page=getObject&objectName=2016-SB-0801

http://www.legislature.mi.gov/(S(13ktaf50xkqyfah2fq5zuzem))/mileg.aspx?page=getObject&objectName=2016-SB-0801

http://www.legislature.mi.gov/(S(13ktaf50xkqyfah2fq5zuzem))/mileg.aspx?page=getObject&objectName=2016-HB-5294

06/13/2016 MCCA Weekly Update - 2

House Approves Dark Store Bill: Last Wednesday, the full House of Representatives gave its approval to House Bill 5578 (Maturen), which would provide guidance to the Michigan Tax Tribunal in determining commercial valuations. The bill is a response to the so-called “dark store” strategy, whereby certain national chain retailers are using deed restrictions to limit their property tax assessments. This not only allows those retailers to shirk their support for local services, but grants them at an unfair competitive advantage over locally owned retailers. The bill now goes to the Senate Finance Committee for consideration. Personal Property Tax Webinar: Several colleges have inquired about Personal Property Tax reforms that took effect this year and the impact on your institutions. In response, the MCCA hosted a webinar on Thursday, June 9 featuring Howard Heideman of the Michigan Department of Treasury. If you missed the webinar, the slides are available on the MCCA website. Legislative Session Schedule: After finishing budgets and work to address the Detroit Public School system, both the House and Senate adjourned officially until July 13, although it is likely that no further legislative action will take place until the August 2 primary election.

Bills to Watch: A quick reference of all the bills relevant to community colleges introduced in the 2015 Legislative Session (which carry over to the 2016 session) is available on the MCCA website.

Federal Legislative Matters

Senate Labor-HHS-Education Funding Bill Calls for Year-Round Pell: The Senate Appropriations Committee marked up its FY 2017 Labor-HHS-Education spending bill on June 9, including the year-round Pell Grant provision. While details are not available yet, sources have indicated that part-time students may be eligible for the YRP. The YRP would be funded by using a portion of the current Pell Grant program surplus. Since the overall level of funding for the U.S. Department of Education is below the current one, it is expected that many community college priority programs will be level-funded, including TRIO, GEAR UP, Federal Work-Study, Adult Basic Education, and Perkins CTE. The House may mark up its FY 2017 bill later this month but no date has been announced yet. Community College Congressional Briefing: On June 6, AACC convened a Capitol Hill briefing on key community college legislative issues. AACC moderated a panel discussion of four community college presidents and one state director on the upcoming reauthorization of the Higher Education Act. Dan Phelan, president of Jackson College and chair-elect of the AACC Board was one of the panelists. See the

Community College Daily article and check out the briefing materials. Overtime Pay: As previously reported, the U.S. Department of Labor (DOL) released its final rule on overtime pay. Under DOL’s new overtime pay regulations, the annual salary threshold at which most employees will be deemed exempt rises from the current $23,660 to nearly $47,500. Those employees making less than $47,476 will be classified as hourly workers eligible for overtime pay. However, the exceptions to the current overtime regulations for higher education institutions—including those for teachers, coaches, and counselors—remain in effect. You can review the DOL guidance here and here. AACC will be co-sponsoring a webcast with ACE on June 17. Register online.

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http://www.legislature.mi.gov/(S(qibqiptj1eimf05hruxhrfwu))/documents/2015-2016/billcurrentversion/House/PDF/2016-HCVBH-5578-12003.PDF

http://www.sturgisjournal.com/article/20151007/NEWS/151009400

http://www.mcca.org/content.cfm?m=100&id=100&startRow=1&mm=0

http://r20.rs6.net/tn.jsp?f=001KQhy7_E8o7uP5OCbwtNDnw6mNGNKUb98jzlKGwVj0f5aDqmKNCYiZq37a9cJsth_VRNj11WtczMLqm7dOPgp1cqtmdfIS5ZMwGjYymDBlE8bzLFx1RsY0yXBkGH7LoegoavSpoAgq8jCWCf2gMHP5n48CRFByyi0zKBDqnDN-lJqQI9S0dp51jna0mfDdGWhdrsgUd6jHIkC0ZwfWfmTNSoMTR199mwD20IWTE1BNJzFlQTHYlPGhA==&c=c8WbES6lB_9f-jLUmWBOpqdMo9_22f1rWAMgx6ItfaSpNDvn93FE7A==&ch=gsnKCR8QffJXVnIXq1qi_Ca8LWfsk4AsMr5b_BuXseP_voJEFtZIog==

http://echo4.bluehornet.com/ct/87814097:T1PMaoYNA:m:1:2201947771:E64DBC69B30338BABEE56C7B2047C4E8:r








National News/Reports Report… When College Students Start Behind: Report by the Century Foundation reviews studies that have examined the extent to which remedial coursework helps underprepared students successfully complete introductory college-level courses. Authors advocate for a wholesale redesign of the student experience at community colleges to make a real difference in the outcomes of these students. Report…The Condition of Education 2015: New report from the National Center for Education Statistics presents 42 key indicators on important topics and trends in U.S. education. These indicators focus on population characteristics, such as educational attainment and economic outcomes, participation in education at all levels, as well as aspects of elementary, secondary, and postsecondary education, including international comparisons.

MCCA Centers for Excellence News

Michigan Center for Student Success (MCSS) New Voluntary Framework of Accountability Model: In January 2017, AACC will launch a new VFA participation model that has two tiers of service. Tier One fully integrates VFA participation with a college’s AACC membership. Tier Two includes tools that allow colleges to do deeper data analysis aimed at institutional inquiry and improvement, Tier Two provides the data tools, reports, and support needed to do strategic planning, benchmarking, build institutional research and effectiveness capacity, and advanced data analysis. More information can be found here. CMVE Purchases 2-Year Agreement for Consortia Use of Kognito’s “Veterans on Campus” Module: The Consortium of Michigan Veterans Educators (CMVE) has purchased a 2-year consortium agreement with Kognito for full consortia use of the “Veterans on Campus” faculty and staff training modules intended to build military cultural competency to support veterans enrolling in higher education. The

consortia agreement that will allow full use of the product at all of the 43 public community colleges and universities that the consortium serves. More details forthcoming, but read more about Veterans on Campus here. Contact Katie Giardello with questions. 2016 Michigan Concurrent Enrollment Partnerships Conference: Mark your calendar for the Michigan Concurrent Enrollment Partnerships Conference scheduled for July 21-22, 2016 at the Radisson- Lansing at the Capitol. Registration is currently open and more information is available here. Michigan Colleges Online (MCO)

New Collaborative Purchase Contract: MCO has finalized a contract for ReadSpeaker – a cloud-based assistive technology that provides a text-to-speech service which integrates directly into websites and learning management systems. The contract is based on a combined FTE of all colleges included in the purchase and will result in savings of at least 40%. Colleges that are interested should contact Ronda Edwards by June 17, 2016. Final Push for State Authorization Rule: The U.S. Department of Education is planning to try one more time to finalize a rule on state approval of online programs before the end of the year. It was reported

42

https://s3-us-west-2.amazonaws.com/production.tcf.org/app/uploads/2016/05/01205852/TCF_WhenCollegeStudentsStartBehind.pdf

http://nces.ed.gov/pubs2015/2015144.pdf

http://www.mcca.org/uploads/ckeditor/files/2017%20VFA%20College%20Participation%20Model.pdf

https://resources.kognito.com/voc/voc_faculty_overview.pdf

mailto:[email protected]?subject=CMVE/Kognito

http://www.nacep.org/calendar/michigan-concurrent-enrollment-partnerships-conference/




that the Department has submitted the rule, which is the first step in the rulemaking process, to the Office of Management and Budget. After a failed effort to come to consensus in 2014 on a rule, many felt and the department inferred that nothing was going to happen. This new action is surprising – and the hope is that the Department will recognize the current State Authorization Reciprocity Agreement (SARA) efforts. However, until the rule is released for public comment we do not know what is in the rule. Read full article here. Michigan New Jobs Training Program (MNJTP) MNJTP is an economic development program which authorizes community colleges to temporarily capture the state income tax withholding associated with newly hired workers to pay for training. Community colleges work directly with employers, and there are no restrictions by employer size, industry or type of training that can be supported by MNJTP funding. Please contact Adriana Phelan with any questions. MNJTP By The Numbers: 14,762 projected new jobs are being supported by MNJTP agreements. There are 19 participating community colleges, and 131 contracts to date. Center for Global Initiatives (CGI) Partners for the Americas 100,000 Strong Grant: The “Promoting Study Abroad Focusing on Environmental Sciences and Water” grant competition is now open. Higher Education Institutions (HEIs) in the United States, Argentina, Brazil, Chile, Mexico, Peru and Venezuela may apply. HEIs in these countries focusing on promoting study abroad programs in the field of Environmental Sciences, with an emphasis on water are eligible to compete. Read full RFP. Fulbright SIR Program Opportunities for Community Colleges: The Fulbright Scholar-in Residence (S-I-R) Program enables U.S. colleges and universities to bring a visiting scholar from abroad to campus for a semester or academic year to lecture in a host of subject fields and to interact with the campus as a whole and with the local community in a variety of ways. Scholars can be requested by name or recruited for you by U.S. Embassies and Fulbright Commissions in 150 countries around the world. This is an excellent way to internationalize you campus, curriculum and community and preference in this program is given to Community Colleges. To learn how to apply to host a Fulbright Scholar-in Residence and what makes a successful application, a special webinar is being offered for Community Colleges. It will feature program administrators and CC representatives who have been successful S-I-R hosts. Register here for the webinar on June 6 from 2:00 pm to 3:00 pm.

Community Colleges in the News

Setting a course for change includes risks (see Community College Daily article by President Dan Phelan of Jackson College on his new book Unrelenting Change, Innovation, and Risk: Forging the Next Generation of Community Colleges). Governor Snyder tours Mott Community College to see effects of $3 million grant (see the Oakland Press article).

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https://www.insidehighered.com/news/2016/06/06/education-department-make-final-push-state-authorization-rule


http://bit.ly/1YdgNhE

http://www.cies.org/event/fulbright-scholar-residence-program-opportunities-community-colleges

http://www.ccdaily.com/Pages/Campus-Issues/Setting-a-course-for-change-includes-risks.aspx?route=1&

https://www.amazon.com/Unrelenting-Change-Innovation-Risk-Generation/dp/1475820615/ref=sr_1_1?ie=UTF8&qid=1465835567&sr=8-1&keywords=daniel+phelan+unrelenting+change

http://www.theoaklandpress.com/general-news/20160607/gov-snyder-tours-flint-college-to-see-effects-of-3m-grant

http://www.theoaklandpress.com/general-news/20160607/gov-snyder-tours-flint-college-to-see-effects-of-3m-grant


Michigan Legislature approved a $7 million capital outlay investment for the Innovation Center at Northwestern Michigan College (see press release). St. Clair County Community College to keep Dr. Deborah Snyder on as president (see The Times Herald article). Wayne County Community College District to invest $40 million in new buildings (see the Detroit Free Press article).

Upcoming Events for 2016 Calendar

Please click here to see all MCCA events.

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https://www.nmc.edu/news/2016/06/legislature-approves-innovation-center.html

http://www.thetimesherald.com/story/news/local/port-huron/2016/06/09/sc4-keep-snyder-president/85622324/

http://www.thetimesherald.com/story/news/local/port-huron/2016/06/09/sc4-keep-snyder-president/85622324/

http://www.freep.com/story/news/local/michigan/detroit/2016/06/07/wcccd-invest-40-million-new-buildings/85571952/

http://www.freep.com/story/news/local/michigan/detroit/2016/06/07/wcccd-invest-40-million-new-buildings/85571952/

http://www.mcca.org/events/index.cfm?CFID=2040760&CFTOKEN=c6cd91ed046d29cd-5FA772F4-5056-9600-0B6BEFDD890E6D7F

NORTHWESTERN MICHIGAN COLLEGE BOARD OF TRUSTEES

MINUTES Monday, May 23, 2016

at Oleson Center, 1881 College Drive

CALL TO ORDER—Chair Kennard R. Weaver called the regular meeting to order at 5:30 p.m. ROLL CALL Trustees present: Douglas S. Bishop (absent 6:39 – 7:18 pm), Chris M. Bott, Robert T. Brick (5:33

pm), K. Ross Childs, Marilyn Gordon Dresser (5:40 pm), Steven G. Rawlings, Kennard R. Weaver

Trustees absent: None

Also present: President Timothy J. Nelson, Stephan Ballance, Debra Cline-Stuber, Vicki Cook, Marguerite Cotto, Cindy Duby, Michael Emerson, Joy Evans, Brandon Everest, Diana Fairbanks, Holly Gorton, Rufus James, Laura Jaquish, Amjad Khan, Maria Kinney, Colin Kreh, Mark Liebling, Greg McDonald, Diana Milock, Emily Mitchell, Kyle Morrison, Mindy Morton, Todd Neibauer, David Petrove, Ann Rogers, Sean Ruane, Caroline Schaefer-Hills, Stephen Siciliano, Cheryl Sullivan, Bob Stuber, Rebecca Teahen, Mike Torre, Heidi Way, Chris Weber, Glenn Wolff

REVIEW OF AGENDA— A motion was made by Doug Bishop, supported by Steve Rawlings, to amend the agenda to include a report item on the Humanities area. The motion passed with a unanimous vote. REPORTS

Humanities Report—Vice President Stephen Siciliano provided a report on the reorganization of the Humanities/Social Science academic areas to move Humanities academic chair responsibilities to be combined with Social Sciences under the same academic chair. All Humanities curriculum will continue. This change was made possible due to a recent retirement, and this reorganization makes the combined area approximately the same size as the Science/Math and Communications academic areas. Employee of the Semester—Mark Liebling, executive director of human resources, announced that Devin Hill, adjunct instructor of construction technology, had been selected as the NMC Employee of the Semester for spring 2016. Dan Goodchild, coordinator and instructor of construction technology, then spoke about the many ways in which Devin Hill displays the values of Northwestern Michigan College and presented Devin with the award. Guest Report on Renewable Energy Portfolio in Grand Traverse Region—Community member Ann Rogers spoke to climate changes occurring and about a community group’s concern that these need to be addressed locally by eliminating the use of fossil fuels. She provided a history of the group’s work and the importance of local control and asked that NMC consider signing a letter of support, along with other local businesses also being asked, in an attempt to persuade Traverse City Light and Power to use more alternative energy sources. Enrollment Report—Vice President Chris Weber provided the enrollment report with an update on fall enrollment projections indicating even numbers with last fall at this point in time. She shared

45

Northwestern Michigan College May 23, 2016

2

that the new student orientation sessions have been over capacity with attendance, which is a positive sign for fall enrollment numbers. Weber noted that NMC is looking very solid in comparison with the other 10 Michigan community colleges currently reporting enrollment projections. Financial Report—Vice President Vicki Cook reviewed the financial report for the period ending April 30, 2016, noting a budget deficit shown, but summer enrollment is providing a more positive yearend projection. Foundation Report—Executive Director for Resource Development and Foundation Rebecca Teahen provided the Foundation Report noting that $220,550 had been raised to date for the Annual Fund. Teahen again thanked the Milock and Smith families for their generous gifts to the expansion project of the Dennos Museum Center, and expressed how that expansion will enhance the study of arts and music by housing classroom space for several music programs at NMC, along with storage space for those programs and art collections. Trustee Steve Rawlings publicly thanked Diana and Richard Milock (Diana was present) for their generous support to the Dennos and college. BBQ Report—Diana Fairbanks, executive director of public relations, marketing and communications, gave a preliminary report following the previous day’s NMC BBQ where 7,678 meals were served. A total of ticket sales will be reported at a later date when those final figures become available. Fairbanks thanked all of the volunteers who helped with the BBQ, noting that next year’s 62nd annual BBQ date of May 21, 2017. Legislative Issues Report—President Timothy Nelson shared that he, along with trustee Kennard Weaver and other NMC staff members would be attending the legislative roundtable luncheon in Lansing on May 24, and reviewed the current legislative issues that would be discussed at that session including the community college baccalaureate, the dark stores legislation, and the state budget. PUBLIC INPUT—There was public input offered by Maria Kinney, Mella McCormick, Nancy Gray, David Petrove, Greg McDonald, Mike Torre, Ann Rogers, Caroline Schaefer-Hills, Steven Balance, Cline-Stuber, Bob Stuber, and Mike Davis. Chair Kennard Weaver asked for copies of written public input. UPDATES

President’s Update—President Timothy Nelson shared that the issues related to the Humanities/Social Sciences reorganization would continue to be addressed and evaluated as this change is implemented. He also thanked the many BBQ volunteers for their help with this year’s event; and Kennard Weaver for attending the Lansing Legislative Roundtable on May 24. Board Chair Update—Chair Kennard Weaver Disappointed with comments made about the Board attacking the Arts He and wife are strong supporters of the Arts Should be based on facts, not rumors DISCUSSION ITEMS

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3

FY17 Budget—Vicki Cook, Vice President of Finance and Administration, led a discussion on the fiscal year 2016-2017 budget. She shared that multiple areas were being evaluated to determine solutions to a balanced budget, reviewed changes made since the Board’s April presentation, highlighted assumptions made with revenue and expenses used in the budget model presented, and asked for Board input. Vice President Cook noted that faculty compensation changes have not been included in FY 2017 budget until an agreement is reached, at which time a revised budget would be brought back to the Board. She then reviewed next steps to occur in the budget process, which will include presentation of the final recommendation for Board approval at the June meeting, and addressed final questions of the Board. CONSENT ITEMS—On a motion by Ross Childs, supported by Steve Rawlings, the following items were approved by a unanimous vote as a group without discussion:

Minutes of the April 25, 2016, regular and closed meetings ACTION ITEMS

Notice of Truth in Taxation Hearing Notice—On a motion by Ross Childs, supported by Steve Rawlings, the Board adopted the Truth-in-Taxation First Resolution as presented with a unanimous vote. MCACA Grant Application—Chris Bott, made a motion, supported by Bob Brick, the Board authorized the Dennos Museum Center, through its Executive Director, to apply to the Michigan Council for Arts and Cultural Affairs for an operational support grant in the amount of up to $30,000 to provide funding for its activities that take place between October 1, 2016 and September 30, 2017, with the application due June 1, 2016. The motion passed with a unanimous vote. Heat Pump Replacement—Bob Brick made a motion, supported by Ross Childs, to authorize administration to enter into a contract with John E. Green for the replacement of the 17 Trane heat pumps at the University Center in the amount of $112,314, plus a 10% contingency of $11,231, for a total project budget of $123,545, to be funded from the FY2016 Plant Fund. The motion passed with a unanimous vote. Desktop Computer Purchase—Steve Rawlings made a motion, supported by Chris Bott, to authorize administration to enter into a contract with Dell Computer for the purchase of 83 replacement desktop computers in the amount of $49,800.00, to be funded from the Technology Plant Fund. The motion passed with a unanimous vote. New Job Training Program Agreements—Steve Rawlings made a motion, supported by Ross Childs, to authorize administration to enter into training agreements under the terms of the New Jobs Training Program (NJTP) for the following companies:

Britten Banners, Inc. Shoreline Fruit, LLC TentCraft, Inc. IMM, Inc. Industrial Arts Institute, RJG, Inc. Preston Feather Building Centers,

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4

Strata Design, Tamarack Holdings

The motion passed with a unanimous vote. Fund for Transformation Allocation—Bob Brick made a motion, supported by Ross Childs, to authorize the allocation of $165,000 from the Fund for Transformation to continue with the investment in the Alumni Relations Program through FY17 and fund one new Foundation position for one year. The motion passed with a unanimous vote. Closed session—Ross Childs made a motion, supported by Bob Brick, that the Board convene in closed session as permitted by Section 8(c) of the Open Meetings Act, MCL 15.268(c), to discuss strategy connected with the negotiation of collective bargaining agreements between the College and the Michigan Education Association. The motion passed with the following roll call vote: Yes—Steve Rawlings, Marilyn Dresser, Ross Childs, Bob Brick, Chris Bott, Kennard Weaver; No—none; and the Board went into closed session at 7:12 p.m. Reconvene Regular Meeting—Steve Rawlings made a motion, supported by Doug Bishop, to adjourn the closed session and reconvene the open session. The motion passed with the following roll call vote: Yes—Chris Bott, Ross Childs, Doug Bishop, Bob Brick, Steve Rawlings, Kennard Weaver; No—none; and the regular open session reconvened at 8:40 p.m. REVIEW OF FOLLOW-UP REQUESTS—Confirmed requests made by the Board that require administrative follow-up for information to be provided to the Board at a later date. ADJOURNMENT—The meeting adjourned at 8:42 p.m. Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees. SIGNED

Kennard R. Weaver, Chair ATTESTED

K. Ross Childs, Secretary

48




A regular meeting of the Board of Trustees (the “Board”) of Northwestern Michigan College, (the

“College”) was held at the Great Lakes Campus of Northwestern Michigan College, on the 27th of

June 2016, at 5:30 in the evening.

The meeting was called to order by .

Present:

Absent:

The following preamble and resolution were offered by Member

and supported by Member .

WHEREAS, the Board of Trustees by resolution of June 27, 2016 proposes a total authorized levy

not to exceed 2.1692 mills within the district for operating purposes for fiscal year 2016-2017; and

WHEREAS, the Board of Trustees has complete authority to establish a maximum of 2.1692 mills

for operating purposes in fiscal year 2016-2017 from within its authorized millage rate; and

WHEREAS, the Board of Trustees held a budget hearing on June 27, 2016 at 5:30 p.m. in the Great

Lakes Campus of Northwestern Michigan College to receive comments from the public regarding

the proposed budget; and the budget document contains the requisite “Truth in Budgeting Act.”


1. For fiscal year 2016-2017 the total millage rate not to exceed 2.1692 mills, shall be levied upon

property located within the college district.



Ayes:

Nays:

Resolution declared adopted.

K. Ross Childs, Board of Trustees Secretary

The undersigned, duly qualified and acting Secretary of the Board of Trustees of Northwestern

Michigan College, Michigan hereby certifies that the foregoing constitutes a true and complete copy

of a resolution adopted by said Board of Trustees at a regular meeting held on June 27, 2016, the

original of which is part of the Board’s minutes. The undersigned further certifies that notice of the

meeting was given to the public pursuant to the provisions of the “Open Meetings Act” (Act 267, PA

1976, as amended).


49




A regular meeting of the Board of Trustees (the “Board”) of Northwestern Michigan College (the

“College”) was held at the Great Lakes Campus of Northwestern Michigan College, on the 27th of

June 2016, at 5:30 o’clock in the evening.


Present:

Absent:

The following preamble and resolution were offered by Member

and supported by Member .

WHEREAS, the Board of Trustees by resolution of June 27, 2016 proposes a total authorized levy of

0.65 mills within the district for bond debt services for fiscal year 2016-2017; and

WHEREAS, the Board of Trustees has complete authority to establish a maximum of 0.65 mills for

bond debt services in fiscal year 2016-2017 from within its authorized millage rate; and

WHEREAS, the Board of Trustees held a budget hearing on June 27, 2016 at 5:30 p.m. at the Great

Lakes Campus of Northwestern Michigan College to receive comments from the public regarding

the proposed budget; and the budget document contains the requisite “Truth in Budgeting Act.”






Ayes:

Nays:








1976, as amended).


50

____________________________________________________________________________


From: Vicki Cook – Vice President of Finance and Administration

Date: June 21, 2016

Subject: FY17 Budget and FY17 Tuition Rate Recommendation

Attached is the fiscal year 2017 Draft Budget and tuition rate recommendation for the Board of

Trustees’ approval.

Contact Hours FY16 Rate FY17 Rate $Increase

In-District $96.35 $103.70 $7.35

Out-of-District $190.80 $205.30 $14.50

Out-of-State $248.75 $267.65 $18.90

International $281.60 $302.35 $20.75

Fees General fee $11.30, Technology fee $8.25,

Registration fee $25.80, Facilities fee $6.20

Local Property Tax An increase in revenue of 1.7%

State Appropriations An increase of 1.3%

Grand Traverse County has instructed the college to use 2.1692 for the millage rate for FY2017.

The language in the Certification of Taxes allows the college to go up to 2.1692. The bond debt

millage rate has been set at 0.65 mills based on FY17 debt service needs. This rate has been

verified by our bond consultants, Stauder, Barch and Associates.

MEMO


51

S:\Administrative Services\Board of Trustees\FY2016\06.27.16\done\06.21.16 tuition and diff tuition cover memo.docx

Differential Tuition

Differential tuition is applied by course prefix. There are three levels of differential tuition: Tier

I, Tier II, and Tier III.


In District $125.80 $151.55 $419.00

Out-of-District $242.90 $290.90 $419.00

Out-of-State $314.45 $387.75 $419.00

International $355.20 $438.00 $473.30


Programs Affected Automotive (AT) *Culinary (CUL)

Maritime

(MDK, MNG, MNS)

Audio-Technology

(AUD)

Construction

Technology

(CAR, CMT, ELE,

HVA, PLU, EGY)

Nursing (HNR)

Dental Assisting (HDA)

Surgical Technology

(SRG)

*Differential tuition for Culinary includes course fees.

52

DEBT SERVICE APPROPRIATION RESOLUTION

FOR ADOPTION BY THE BOARD OF TRUSTEES

OF NORTHWESTERN MICHIGAN COLLEGE

A regular meeting of the Board of Trustees (the “Board”) of Northwestern Michigan College

Michigan (the “College”) was held at the Great Lakes Campus of Northwestern Michigan College,

on the 27th day of June 2016, at 5:30 in the evening.


Present:

Absent:

The following preamble and resolution were offered by Member and supported by

Member .

RESOLVED, that this resolution shall be the debt service appropriations of Northwestern Michigan




BE IT FURTHER RESOLVED, that the total revenues estimated to be available for appropriations

in the Debt Service Fund of Northwestern Michigan College for the fiscal year 2016-2017is as

follows:

Revenue and transfers $2,986,210

BE IT FURTHER RESOLVED, that $2,986,210 of the total available to appropriate in the Debt

Service Fund is hereby appropriated in the amounts and for the purposes set forth in Exhibit 2 of

the budget.

BE IT FURTHER RESOLVED, that the administration is hereby authorized to transfer funds

within and among individual budget lines and activities represented in the approved appropriation

without prior Board approval with the provision that such transfers will not increase or surpass the

total Board approved appropriation.

Ayes:

Nays:








1976, as amended).


53

GENERAL APPROPRIATION RESOLUTION

FOR ADOPTION BY THE BOARD OF TRUSTEES

OF NORTHWESTERN MICHIGAN COLLEGE

A regular meeting of the Board of Trustees (the “Board”) of Northwestern Michigan College

Michigan (the “College”) was held at the Great Lakes Campus of Northwestern Michigan College,

on the 27th day of June 2016, at 5:30 in the evening.


Present:

Absent:

The following preamble and resolution were offered by Member and supported by

Member .

RESOLVED, that this resolution shall be the general appropriations of Northwestern Michigan




BE IT FURTHER RESOLVED, that the total revenues estimated to be available for appropriations

in the General Fund of Northwestern Michigan College for the fiscal year 2016-2017is as follows:

Revenue $44,176,684

BE IT FURTHER RESOLVED, that $44,176,684 of the total available to appropriate in the

General Fund is hereby appropriated in the amounts and for the purposes set forth in Exhibit 1 of

the budget.

BE IT FURTHER RESOLVED, that the administration is hereby authorized to transfer funds

within and among individual budget lines and activities represented in the approved appropriation

without prior Board approval with the provision that such transfers will not increase or surpass the

total Board approved appropriation.

Ayes:

Nays:








1976, as amended).


54


From: Vicki Cook, Vice President Finance and Administration

Date: June 15, 2016

Subject: Request for Blanket Purchase Orders

Board Authorization Requested

Authorize the administration to create Blanket Purchase Orders (POs) for each vendor identified on

the attached spreadsheet for the total of the estimated yearly costs.

Background / Scope of Work

Attached is a spreadsheet listing vendors with whom we do significant amounts of business each

academic year. The spreadsheet shows:

Amounts spent against the approved blanket POs during FY16

Amounts requested for blanket POs for FY17

Amounts spent against the approved blanket POs year to date as of May 2016

Estimated blanket PO amounts for FY17

Source of Funds

These types of expenditures are primarily operational in nature (i.e., utilities, insurance, supplies,

maintenance agreements, fuel purchases, etc.). They have been included in the fiscal 2017

budget in various line items such as Purchased Services, Institutional Expenses, and Supplies and

Materials. Most of these expenses are paid in one payment and exceed $35,000, which is the

level requiring Board approval. This procedure does not preclude nor override the bid process as

outlined in our policies.

MEMO


55

FY17 Blanket Purchase Orders

CURRENT VENDOR SERVICE FY 15 ACTUALS FY16 YTD FY16 BLANKET PO FY17 BLANKET PO

Arrow Energy/AV Fuel/Epic Aviation Fuel $302,720 $200,000 $360,000 $360,000

AT&T Telephone Service $40,533 $34,000 $50,000 $50,000

Ballard Benefits Benefits Administration $54,045 $45,000 $60,000 $60,000

Blarney Castle Onsite Vehicle Fuel $33,452 $26,194 $65,000 $65,000

Bonek Insurance Maritime & Liquor License Insurance $46,193 $46,520 $55,000 $55,000

Central Michigan Paper Paper Goods/Janitorial Supplies $59,980 $58,500 $75,000 $75,000

Charter Cable- Internet $31,000 $33,370 $40,000 $40,000

Crystal Flash/Autore Oil Ship Fuel $25,000 $175,400 $150,000 $200,000

Dell Computers Computer Purchases $32,375 $33,565 N/A $60,000 *

DTE Natural Gas Transportation $106,650 $90,800 $125,000 $125,000

Ebsco Library Subscription Services $41,275 $42,630 $55,000 $55,000

EPS Alarm Monitoring $113,608 $77,760 $75,000 $85,000

Gordon Food Culinary Food $37,525 $32,275 $70,000 $50,000

GT County/Traverse City Water $68,320 $60,575 $70,000 $70,000

GT County/Traverse City Sewer $73,030 $60,260 $75,000 $75,000

JDA Advertising Media/Advertising N/A $88,100 $125,000 $125,000 *

Kaplan Nursing Testing $48,950 $41,900 $55,000 $55,000

Karl Malin Food Service for Ship $107,916 $120,605 $110,000 $225,000

Kopy Sales Copiers Maintenance $35,411 $31,100 $58,000 $40,000

Laser Printer Tech Printers, Toner, Repair $42,800 $48,130 $53,000 $53,000

MCCRMA Liability Insurance $234,500 $243,000 $245,000 $250,000

Michigan State University Contractual Services $51,595 $53,683 $60,000 $60,000

Multi Service Remote Aircraft Fueling $59,450 $28,020 $90,000 $80,000

NA Salt, CMP Road Salt/Ice Melter $28,050 $34,360 $35,000 $40,000

Northern Strategies PR/Governmental Relations $48,000 *

Oracle Data Base Software Support $92,044 $93,000 $100,000 $100,000

Sequent Energy Natural Gas $269,210 $147,780 $310,000 $300,000

SET-SEG Workers Compensation $95,980 $54,225 $115,000 $115,000

Superior Foods Culinary Food $59,650 $57,650 $65,000 $65,000

Sysco Culinary Food $37,500 $26,350 $100,000 $100,000

TC/Consumers/Cherryland Electric Power $943,462 $710,000 $850,000 $950,000

TouchNet Software $61,567 $65,835 $75,000 $75,000

US Postal Service Postage $104,000 $101,000 $115,000 $105,000

TOTALS: $3,337,791 $2,961,587 $3,886,000 $4,211,000

Notes:

*New to Blanket PO list this year

56

____________________________________________________________________________



Paul Perry, Director of Campus Services

Date: June 15, 2016

Subject: Parking Lot Repaving Projects

____________________________________________________________________________

This document is intended to provide an overview and recommendation for the repaving of two

(2) parking lots, Oleson Center driveway and asphalt walkway around Fine arts and athletic

fields.


Authorize the Northwestern Michigan College administration to enter into a contract with

Precision Paving in the amount of $155,980 ($141,800 plus $14,180 contingency) for repaving

of the Tamarack lot, Cedar lot, driveway at the Oleson center and the walkway from PE building,

around the Fine Arts building and past the softball diamond.


The scope of work for this project includes: repaving of the Cedar Lot, Tamarack lot, Oleson

driveway and asphalt walking path on NMC’s main campus.

Bid Analysis

The three bidders are listed below:

Company Name Location Bid Amount

Precision Paving Interlochen, MI $155,980

Team Elmers Traverse City, MI $189,521

Rieth-Riley Construction Co. Grawn, MI No Bid

Conclusion

The proposal from Precision Paving is the lowest qualified bidder.

Recommendation


Precision Paving for $155,980 ($141,800 plus $14,180 contingency) for repaving of the

Tamarack lot, Cedar lot, driveway at the Oleson center and the walkway from PE building,

around the Fine Arts building and past the softball diamond.

Funding Source

The source of funds for this project is the Fiscal Year 2017 Plant Fund.

MEMO


57

____________________________________________________________________________



Paul Perry, Director of Campus Services

Date: June 15, 2016

Subject: Parking Lot Striping and Sealing

____________________________________________________________________________

This document is intended to provide an overview and recommendation for the striping of the

nine (9) parking lots and restriping of all crosswalks and sidewalk markings for ADA

compliance.


Authorize Northwestern Michigan College administration to enter into a contract with Quality

Seal Coating in the amount of $37,869 for sealing and striping of nine parking lots and restriping

of all crosswalks and sidewalk markings for ADA compliance.


The scope of work for this project includes: sealing and striping of nine parking lots on NMC’s

main campus and restriping of all crosswalks and sidewalk markings for ADA compliance.

Bid Analysis

The three bidders are listed below:

Company Name Location Bid Amount

Quality Seal Coating, Inc Kingsley, MI $37,869

Global, Incorporated Traverse City, MI $33,164

Great Lakes Striping Traverse City, MI $57,633

Conclusion

NMC has contracted Quality Seal Coating, Incorporated in the past and has been happy with the

quality and service they provided. Quality Seal Coating Incorporated is the most experienced

bidder at a low price.

Recommendation


Quality Seal Coating for $37,869 sealing and restriping of nine (9) parking lots, restriping of all

crosswalks and sidewalk markings for ADA compliance.

Funding Source

The source of funds for this project is the FY 2017 Plant Fund.

MEMO


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To: Vicki Cook, VP Finance and Administration

From: Don Loeffler, Purchasing Manager

Date: June 13, 2016

Subject: FY17 – FY19 Snow Removal Contract

This document is intended to provide an overview and recommendation for the selection of a contractor for snow removal for a three

year period covering FY17 – FY19.

Recommendation

Authorize the administration to enter into a contract with Quality Seal Coating for snow removal for FY17, FY18, and FY19 fiscal

years. The not to exceed amount for each of the three years is $145,000. This cost is built into the appropriate annual operating

budget of the college. NMC would be their prime account and any other snow removal work would be secondary to NMC’s

requirements.

Background

Every three years the college accepts bids for snow removal. In the RFP, we ask for a “not to exceed” amount per winter to limit the

college’s exposure when dealing with something as unpredictable as snow fall. Quality Seal Coating was awarded the contract in

2013 and has provided excellent service during that time. The “not to exceed” amount is based on the type of equipment each

contractor has and the rate per hour, per piece of equipment. Therefore, each contractor supplies both an equipment list and hourly

rates with their bid. Through the RFP process, the college also stipulates that each contractor is to complete snow removal no later

than 6:00 am.

Proposal Summary

A formal Request for Proposal (RFP) was drafted and solicitations to bid were placed in the Record Eagle and posted on NMC’s

website. Four companies responded to the RFP. A committee consisting of Director of Grounds, Director of Facilities and Director of

Purchasing reviewed the proposals. The committee reviewed in detail Quality Seal Coating and Global Outdoor Services based on the

bid proposals. The committee conducted an interview with Global Outdoor Service since they were a new vendor for NMC.

Company Name Location Flat Bid Not to Exceed Bid

Elmer’s Traverse City, MI $205,000 $215,000

Basch, Inc. Traverse City, MI $183,500 $193,500

Quality Seal Coating Kingsley, MI $145,000 $145,000

Global Outdoor Service Traverse City, MI $125,750 $125,750

After a thorough review of proposals and reference checks it is the committee’s recommendation to award the contract to Quality Seal

Coating. This recommendation is based on our previous experience and their ability to meet our specific 6:00 a.m. time requirement.

Quality Seal Coating has had staff to address our need to have parking lots plowed by 6:00 a.m. Based on the importance of

timeliness we should extend the contract to Quality Seal Coating. Although they were not the low bid we feel their reliability will

meet the needs of NMC.

Funding Source

The funds for this contract are contained in the appropriate annual General Fund budget.

MEMO

Business Office

59


From: Vicki Cook, VP of Finance and Administration

Date: June 16, 2016

Subject: Request for Proposal for Window Security Film and Blinds for Campus Buildings

This document is intended to provide an overview and recommendation to enter into a contract to purchase and

install window security film and blinds to all buildings at Northwestern Michigan College.


Authorize the administration to enter into a contract with Buster’s Blinds & Window Film located in Traverse

City, Michigan for the purchase and installation of window security film in the amount of $87,666 and

classroom blinds in the amount of $46,365 for a complete project cost of $134,031.


Northwestern Michigan College contacted Security Education Consultants (SEC) to procure a site assessment

for safety and security. Jason Russell of SEC toured our campus on February 4, 2016 and provided a Site

Assessment Executive Summary regarding classroom safety. The assessment states “NMC staff has expressed

an interest in blinds to provide concealment if necessary from the hallway. It is the opinion of SEC that safety

and security film or other glass security features would provide better protection.” Based on this site summary

and recommendation, NMC announced a request for proposals for window security film.

Bid Summary

A request for proposals was announced January 18, 2016 with proposal due back to NMC by February 16, 2016.

The RFP announcement was advertised in the Grand Rapids Press and the Traverse City Record Eagle and

posted on NMC’s website. NMC received two responses to the RFP for the purchase and installation of window

security film and two responses for blinds. The table below summarizes the firms that responded and the costs.

The blinds offered by MSC Blinds & Shades are aluminum vertical blinds. Roller shades require less

maintenance and are more aesthetic.

Blinds Security Film Complete Project

Buster’s Blinds & Window Film

Traverse City, Michigan

$46,365

$87,666

$134,031

MSC Blinds & Shades

Bronson, Michigan

$28,466

No bid

No bid

Five Star Window Covering

Grand Rapids, MI

No Bid

$107,608

No bid

Recommendation

The recommendation to award the contract to Buster’s Blinds & Window Film in the amount of $134,031.

Buster’s Blinds & Window Film provides product and services for the entire project by offering blinds and film

and is also the local Traverse City vendor. The price includes delivery and installation of the product.

Source of Funds

The source of funds for this service is the FY17 Plant Fund.

MEMO


60

MEMO Enrollment Management & Student Services _____________________________________________________________________________________ To: Timothy J. Nelson, President From: Chris Weber, VP for Enrollment Management & Student Services Date: June 14, 2016 Subject: Two Percent Grant Proposal This is a request for your support to submit this proposed grant to the Board of Trustees for their approval at their June 27, 2016 meeting. This grant proposal outlines additional support for students as part of our initiatives to improve student persistence and completion. The Student Success Center academic success coaches lead in this effort. This grant proposal would further fund the specific efforts of the Native American Success Coach in development and implementation of additional support services focused on improving the retention and graduation rates of our Native American student population. Thank you for your consideration.

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Revised 2% form - approved at the March 25, 2009, Tribal Council Special Session Page 1 of 5

Tribal Council Allocation of 2% Funds Application Form

PLEASE NOTE: Under the terms of the consent decree, which settled Tribes v. Engler (Case No. 1:90-CV-611, U.S. Dist. Ct., West. Dist. Mich.), the Grand Traverse Band of Ottawa and Chippewa Indians, as defined in the stipulation, has agreed to pay 2% of its video gaming revenue to local units of government (i.e., local township, village, city, county board of commissioners, public school system).

*ONLY LOCAL UNITS OF GOVERNMENT LOCATED WITHIN GTB’S 6-COUNTY SERVICE AREA WILL BE CONSIDERED FOR 2% GRANTS.

1. Allocation Cycle: X June X Submission Date – June 30th

December Submission Date – December 31st

2. Name of Applicant: Northwestern Michigan College

Address: 1701 East Front Street

Traverse City, Michigan. 49686

Phone #: (231) 995-1039 Fax #: (231) 995-1253

Authorized Signature:

Printed Name: Chris Weber

Title: Vice-President, Enrollment Management & Student Services

Contact person: Name: Todd Parker – Native American Success Coach

Telephone #: (231) 499- 6891 cell / 995-3025 ofc Fax #: (231) 995-1253

3. Type of Applicant: Local Government Local Court

Township County Commissioner Road Commission

Public School District X College Charter School

Public Library Sheriff/Police Department Fire Department

4. Fiscal Data: Amount Requested: $ $31,260.00 Percent: 31 %

Local Leveraging: $ $70,300.00 Percent: 69 % (Match) Total Budget: $ $101,560.00 Percent: 100 %

5. Target Population: 80 Children 150 Adults 25 Elders

255 Total GTB member Community 30 Others

(Indicate the number of GTB members)

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6. Counties Impacted: X Antrim X Benzie X Charlevoix X Grand Traverse X Leelanau X Manistee

7. Brief Description (purpose of funding); include statement of need:

Our identified Native American student population tracked through the Michigan Indian Tuition Waiver has remained steady, requiring services in terms of student and community support. In order to continue our services to the native student population and the native community in the areas of academics, social and community support, we see a need for the continuation of Native American support services at NMC. Our goal is to improve and develop additional Native American student support programs, retention, course success and completion, student community activities, Native American High school student campus experiential activities, course development and cultural projects. NEED: The rate of Native American student success still remains below the total NMC Non-Native population success rates. Many of our tribal citizen students are the first of their families to attend college; many struggle, many are unsuccessful. Currently our Native American student population remains above the State of Michigan’s average for Native American population demographics, with the potential to be even higher in the coming semesters. In addition, our Native American student demographics show that the Native American student population is made up primarily of Grand Traverse Band members. With your support, NMC would like to continue to support and enhance the educational opportunities for Native American students, and to ensure college involvement and academic success for those students. We plan to explore college level courses of interest on par with other tribal and non-tribal colleges and universities to better serve our student population in the future. Courses in the areas of: Local Native American History, Language and Law, would encourage enrollment of Native American students. We hope to develop stronger work relationships with Tribal Education programs, youth services and Tribal government to support our Native American students and increase retention, course completion and success for Native students attending Northwestern Michigan College.

8. This question only pertains to Public School Systems. If you are not a Public School system, skip to question 9.

(a) Program formula: (1) $5,000. Per school + ($1,000 x # of GTB member students) = allocation.

Please note: 1) In completing this section, only provide the student numbers of currently enrolled GTB members; do not include the general Native American data of your school system; and 2) there will be a cap of $100,000 per school, based on the school’s GTB membership count.

(b) Recommendation from Parent Committee: YES NO

(c) Describe parent involvement in project:

(d) Does the school receive Title IX Indian Education Funds? YES NO

If yes, how much:

9. What are the start and completion dates of the proposed project?

Start: 08/31/2016 Completion: 08/31/2017

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10. Has applicant received prior awards through the Tribe’s 2% funding allocation?

X YES NO. If yes, please list the start and end dates and amount:

01/31/2015 - 08/31/2015 and amounts: 51,120.00

08/31/2015 - 08/31/2016 26,360.00

01/31/2016 - 08/31/2016 25,550.00

11. Are all of the previous allocations expended? YES X NO.

If no, what are the start and end dates and amounts?

01/31/2016 - 08/31/2016 and amounts: 25,500.00

-

12. Is the proposed project new or a continuation project X ? If this is a continuation project, please explain why there is a need to continue funding:

As a result of increased levels of Native American high school students graduating, NMC is experiencing greater

numbers of Native American students enrolling, more student contact / service hours are needed , the continuation

of programs to assist students in academic and social endeavors on campus, implement programs that highlight the

cultural heritage and awareness of the Native American community to make the academic environment more

comfortable for Native American students and community members.

13. Impact of Gaming on local program: (e.g., increase in student population, resulting from increase in Tribal

employment or increase in emergency services to Casino patrons).

Greater numbers of Native American families are moving to and or staying in the area as a result of better jobs,

Higher Education opportunities, affordable housing, lower cost of living, community & family ties and obligations.

Larger numbers of native people are attending college right after high school due to the ever increasing levels of

educational requirements needed for employment in the job market today, many others are attending later in life

for career changes due to more employment opportunities being available due to business growth and

development as a result of Tribal governance and Tribal employment.

14. How will the success of the project be assessed (evaluation plan)? Grade evaluation, course completion, GPA,

student / course retention, graduation rates, student transfers into NMC, student transfers to University Center programs

or other colleges and universities, higher GPA for Native American students enrolled, tracking of H.S. Native

American students attending NMC.

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15. If new staff is required, will preference be given to Native American applicants?

X YES NO

16. Budget: Please attach a one-page itemization of the planned budget. Include explanation for each category of the

budget.

Note: A final report on expenditure of funds and project results will be due to the Tribal Council 30 days after

project completion.

BEFORE YOU MAIL, PLEASE REMEMBER TO:

1) Execute authorized signature

2) Attach 1-page budget

3) Submit before the deadline from the cover letter you received

65


Budget Justification Northwestern Michigan College - Grand Traverse Band- Tribal Council 2% Allocation Request Native American Services Coordinator- (Continuation): The NASC will perform all aspects of this position description to assist Native American students in their academic endeavors at Northwestern Michigan College: Student contacts, advocacy, academic and social support activities and services, Native American student outreach, summer college campus immersion, individual and group tracking, monitoring and advising, grant writing and reporting. In addition: design, develop and aid in the implementation of services and activities for the Native American Student Organization (NASO), Aid in the development, implementation and continuation of activities on campus related to Native issues and programs, as well as working with other tribal offices to create new opportunities to heighten cultural awareness of Michigan’s Native Americans. Assist in the development and implementation of future courses focused on Native American Issues. Support all academic and social activities for the Native American student population and the general student population as it pertains to Native American issues and program goals.

(1)- Native American Services Coordinator-NASC ($8.50 hr x 30 hrs x 52 wks) GTB 2% request $ 13,260.00 + ($15.00 hr x30 hrs x 52 wks) NMC contribution +$ 23,400.00 = ($23.50 hr x 30 hrs wk x 52 wks) Total Wage =$ 36,660.00 Native American Student Organization- (Continuation): With your support, NASO would continue to provide presentations and workshops that focus on community cultural enrichment, enhancement and awareness for the Native American student population, community members and guests. Students will continue to design and implement programs with the N.A.S.C. to better inform others about native issues, arts, community and cultural aspects of our local Native American population. NASO will provide student to student interaction, building upon our program goals for greater academic success and retention, using socially engaging activities, based on cultural awareness and identity. The Native American Student Organization gives native students a voice within the student community here at NMC, In addition to, an environment to discuss issues and situations in a relaxed group setting, while enhancing their leadership roles during the planning and facilitation of activities developed by NASO.

NASO - Student Programs & Workshops (Monthly Activities) $3,500 NASO- Traditional Community Pow-Wow (Fall 2016) $5,500 NASO- Indigenous Peoples Day -Community Celebration (Day of Music, Art & Culture) $3,000

$12,000.00 Native American Alumni/Community Recognition Project- (Pilot): NASO would host the first NMC-Native American Alumni recognition banquet. NASO with the help of the NASC hope to provide recognition to those within our community who’ve been successful at Northwestern Michigan College, while offering encouragement to those still working towards completing a degree or certificate program. The goal: to elevate community awareness regarding Native community members and their educational achievements. This project would bring together NASO members, college and tribal staff, focused on acknowledging the accomplishments within our community, in the hopes of providing a greater level of community recognition and support for Native American students, community leadership and Native alumni at Northwestern Michigan College. To date, 310 GTB members have attended NMC from 2010-2015, all of which are alumni.

Key Note Speaker/s, Recognition Awards, Space & Meal, Invitations & Advertisement $ 6,000.00 Northwestern Michigan College- Program Contributions (Contribution break down): Office space & building use, mailing, staff benefits, basic office equipment & supplies, administrative support for Native American Services Coordinator and program. Staff Wages (NASC) + $23,400 Staff Benefits (NASC) + $11,400

Space Costs & Building Use +$14,450 NMC Contributions $70,300.00 Administration and Staff Support +$21,050 GTB 2% Request $31,260.00

Program Cycle: 08-31-2016 to 08-31-2017 Total Program Budget: $101,560.00

66

To: Kennard R. Weaver, Chair

Board of Trustees

From: Timothy J. Nelson, President

Date: June 20, 2016

Subject: Closed Session Request

Pursuant to the provisions of the Michigan Open Meetings Act (ACT 267, 15,268, Subsection

8[a]), I am hereby requesting that the Board’s evaluation of my performance for 2015-2016 be

conducted in closed session.

cc: Board of Trustees

MEMO

Office of the President

67

meeting agenda€¦ · and fee rates for the fiscal year 2016-2017 as presented. tuition and fee...

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