meeting called by - ess.lusu.caess.lusu.ca/wp-content/uploads/2018/10/2018.05.19-mm.docx · web...

Engineering Student Society |MINUTESMeeting date | time 2018/05/19 12:00 PM | Meeting location UC0015

Meeting called by Julie Hauth

Type of meeting Big Meeting

Note taker Mitchel Brown

Meeting start 12:00 PM

Meeting end tbd

Attendees

Julie Hauth, Adam Genno, Lauren Kennedy, Brianne Walford, Brent Leonard, Mitchel Brown, Kenneth Byers

Absent:

na

A. AGENDA TOPICS

Action items Person responsible Deadline

1. Review of meetings had during break Various --/--/---- 12:00 PM

Discussion A. Conference services

a. We have to pay themb. Design events to reduce this

B. Facultya. Numbers for masters programsb. Proposals open for funding (mitchel follow up

C. External teleconferenceD. BoD follow up meeting


2. Summation of financial year last year Various --/--/---- 12:00 PM

Discussion A. Cheques and deposits outstanding still

a. Net $4900.00 above for last yearb. Float of $50000.00c. Still waiting for cheque from CU advertisingd. Goal to do the same as last year, no fyic… Microwave?


3. NEM money Various --/--/---- 12:00 PM

Discussion

B. NEM Scholarshipa. One shot or continuous?b. Frosh or all students?c. Suggestions on vetting them in to volunteer and give a partial amount to the one who brings in the most

amount of money from events? check with the NEM committee


4. Trebuchet storage part 2 Various --/--/---- 12:00 PM

Discussion C. c-can? (Brent?)


5. Initiatives for the year Various --/--/---- 12:00 PM

Discussion A. Mentorship program

a. Get the word out more and suggest getting profs to give a spiel at the start of classB. Diversity and inclusivity

a. Reach out to other societiesC. Cannon committee

a. GET IT WORKING (Check with Calvin Ing and Elise)D. High school outreach

a. Hard to start this yearE. New ones?

a. Varsity sports gamesi. Get details from hockey and basketball to get discounts on tickets

ii. Social Media promotion for patch


6. Merch Various --/--/---- 12:00 PM

Discussion

A. Patches need to be ordered to replenish stocka. civil, scav-eng, winter never left.b. Slim for silkscreen and megaphone… Andrea has the megaphone?c. Order silkscreen

B. New patches?a. Software Patch: (Rework) then voteb. Bus Pullc. Sports

Motion (Julie Hauth): Get new patches submitted by end of JuneSeconded: Brianne

C. New merch ideas?a. Bucket Hats

b. Jerseysc. Scarfd. Sockse. Watch

i. Have a vote from the student body to decide (kenith)

Motion(Julie Hauth): Have the vote over social media at the start of june and ready for the end of June.Seconded (Lauren Kennedy)


7. Social media/communication game plan Various --/--/---- 12:00 PM

Discussion A. Big push for more contact with students

a. like and subscribe to our social media for a chance to win at all orientationsb. TV’s in Braunc. Computer screen backgroundd. LUSU Spam Emails

B. Bi weekly bulletina. More of a September thing


8. ENGenda and the rack update Various --/--/---- 12:00 PM

Discussion A. CU Advertising $8565 (halved) but hoping for close to $10000B. McClarin $5000 for Engenda

a. Try to get only the bare minimum (600)


9. Directorships Plan Various --/--/---- 12:00 PM

Discussion A. Who we have so far

a. Calvin - Director of Social Mediab. Tomi - Director of Meeting Minutesc. Maddy Connoly - Director of Diversity

Motion(Julie Hauth): Voting in Will Odes as the official Photographer

Seconded (Brent Leonard)d. Will Odes - Director of Photography

B. What else we feel we want/needa. Poster Directorb. Reach out to Mal and Doug Jones (Brianne)


10. New Conference Schedule Various --/--/---- 12:00 PM

Discussion A. Who goes to what

a. Lauren to everything except PEOSC and Diversityb. The new one for this year (needs research)c. Congress (post executive and present)d. Usually need to know on dates as it’s up to school

B. How do we choose who goesa. Most conferences are up to votes on the student body

C. When does ESS have to bid again


11. Events Various --/--/---- 12:00 PM

Discussion A. First will be list of events, then creating tentative schedule and budget, then assigning out

tentatively who will do whatB. FROSH

a. Merch: Frosh Bags, beer openersb. Food: Big budgetc. $5000.00 budgetedd. Tent?

C. Beer garden (NEW)a. full day but might need 2b. Agora Circle (field), CLE Grounds, (hydro?)c. Vendors, fencing, washroomsd. More research on cost analysise. Need to talk to conference services f. VP Sponsorship for local vendors

D. Transition student orientationa. Breakfast and Spiel

E. International student orientation (NEW)F. First year orientationG. Bus pull

a. VP Sponsorship for external sources on donations to charityH. Pub crawl/DUSTED (Scrapped maybe just do a mixer)I. Pumpkin chuck

a. Oktoberfestb. part of a mixer game night

J. LECK. NEM

a. Sub committeeb. MARCHc. Let’s try to win again!

L. Mixer(s?)

a. other disciplinesb. reccer game night?c. Oktoberfest

M. ENG/Nursing formala. running a deficit

N. Scav engO. Industry nightP. AGM (x2)Q. Car smashR. Snow golfS. Free freezie FridaysT. EEEF Bi-Election (TBD September)U. Exec ElectionV. Other New ones/ideas

a. Design competition between different branchesb. speed dating night (valentines)

i. pride centralSponsorship:Algoma steel for the engineering competitionsPEO Lakehead chapter to compensate for some of the costs of sending competitors OEC


12. Sponsorship plan for the year Adam Geeno --/--/---- 12:00 PM

Discussion A. Will be discussed at next meeting


13. LUSU clubs acces to change exec Various --/--/---- 12:00 PM

Discussion


14. Decision on next meeting in one or two weeks Various --/--/---- 12:00 PM

Discussion


15. Other discussion Various --/--/---- 12:00 PM

Discussion


16. Adjournment Various --/--/---- 12:00 PM

Discussion

Motion to end the meeting (Julie Hauth)

Seconded Brianne

meeting called by - ess.lusu.caess.lusu.ca/wp-content/uploads/2018/10/2018.05.19-mm.docx · web...

Documents