meeting of coordinating supervisors meeting of coordinating supervisors for the conduct of civil...

Meeting ofMeeting ofCoordinating Coordinating SupervisorsSupervisors

Meeting ofMeeting ofCoordinating Coordinating SupervisorsSupervisors

for the conduct offor the conduct of

Civil Services (Preliminary) Examination, 2015Civil Services (Preliminary) Examination, 2015

Scheduled to be held on Scheduled to be held on 23rd August, 201523rd August, 2015

Module - Module - 11

Scheme ofScheme ofCivil Services (Preliminary) Civil Services (Preliminary)

Examination, 2015Examination, 2015

Scheme ofScheme ofCivil Services (Preliminary) Civil Services (Preliminary)

Examination, 2015Examination, 2015

Scheme ofScheme ofCivil Services (Preliminary) Examination, Civil Services (Preliminary) Examination,

20152015

Scheme ofScheme ofCivil Services (Preliminary) Examination, Civil Services (Preliminary) Examination,

20152015

Date of Exam 23rd August 2015 (Sunday)

:: Timing ::

Paper - I 09:30 AM to 11:30 AM

Paper - II 02:30 PM to 04:30 PM

Uniformity of Uniformity of standardsstandards..

Candidate Candidate friendlinessfriendliness..

Total adherence to Total adherence to instructionsinstructions..

No No errorerror..

UPSC believe inUPSC believe inUPSC believe inUPSC believe in

• This is the most prestigious examination conducted by the Commission.

• 9.46 lakh online applications received.

• Examination to be held at 2186 venues in 71 Centres, which include 12 new Centres.

• Last year number of applied candidates was 9.45 lakh.

• Examination was held at 2137 venues at 59 Centres.

Application procedure 100% online.

e-Admission Certificate (e-AC): Candidates can download their e-ACs from UPSC website directly and reach their venue.

Sending ACs by Post has been discontinued.

e-Admission Certificate




Scanable Attendance Lists (ALs) are to be handled just like the OMR sheets – no pins, tags, smudges, folds, marks etc. – and re-packed in the specially designed boxes in which they were sent.

All entries in the ALs and OMR Sheets by Candidates/Invigilators/Supervisors are to be done in Black Ball Point Pen only.

After collection of all used OMR sheets, Supervisors to indicate running Sl. No. e.g. 001, 002, 003, .... against Attendance No. ---- at the top centre of the OMR Sheet. Number on last OMR Sheet should tally with the total number of candidates present at the Venue.

Scanable Attendance ListsScanable Attendance ListsScanable Attendance ListsScanable Attendance Lists

IMPORTANT POINTS FOR COORDINATING SUPERVISORS

Coordinating Supervisors to brief Supervisors THREE-FOUR days in advance.

Security arrangements for storage of question papers in Govt. Treasury or Strong Room.

To get question papers distributed under escort – to be distributed separately for each session.

Custodian of question papers to be available at centre on the day of examination.

No delegation/re-delegation of custody of question papers.

Frisking of candidates by Police personnel (both male and female) to be carried out at entry point of Venues before each session.

For deployment of Police personnel, Chief Secretaries concerned are being approached.

Co-ordination with Police & Postal authorities.

Set up a Control Room at your Centre, for liaison with UPSC Control Room, well in advance. Intimate us about the contact details of your Control Room.

Invigilators to be extra vigilant to ensure that no candidate is allowed to resort to cheating.

Also ensure that is there is no impediment in movement of sensitive material and candidates/exam functionaries due to waterlogging . Venues to hire Generator/Emergency light for the day of exam. Expenditure would be reimbursed on submission of claim with proper voucher.

Co-ordination with Police & Postal authorities.

Set up a Control Room at your Centre, for liaison with UPSC Control Room, well in advance. Intimate us about the contact details of your Control Room.


ArrangementsArrangementsfor thefor the

ExaminationExamination

ArrangementsArrangementsfor thefor the

ExaminationExamination

Arrangements for theArrangements for theExaminationExamination

Arrangements for theArrangements for theExaminationExamination

Before the day of Before the day of ExaminationExamination

Rooms are spacious, airy and have good infrastructure.

Furniture should be of standard size. Furniture meant for primary school children not to be used.

Series of Test Booklets to be indicated on one copy of Seating Plan for Invigilator to distribute – not to be indicated on desk/tables nor on the Seating Plans to be pasted on the doors of rooms/halls.

Direction placards are displayed.

There are NO maps/charts/graffiti etc. in rooms.

Please ensure :Please ensure :Please ensure :Please ensure :

Separate clean toilets for male/female candidates.

Drinking water provision.

Uninterrupted supply of electricity.

Arrangements for frisking of candidates by Police Personnel at the entrance of the building. Separate enclosure for frisking of female candidates.

Bundles of Answer Sheets are made room-wise.

Seating Plan should be drawn as per roll order in SALs.

Seating Plans to be displayed not earlier than two hours on the examination day.

Also ensure :Also ensure :Also ensure :Also ensure :

Sample Seating Plan for Paper-I (Forenoon Session) and Paper-II (Afternoon Session) is as follows:-

Seating ArrangementSeating ArrangementSeating ArrangementSeating Arrangement

Ist Row IInd Row IIIrd Row IVth Row

Roll No. Series Roll No. Series Roll No. Series Roll No. Series

000001 A 000008 C 000020 A 000039 C

000002 B 000011 D 000021 B 000041 D

000004 C 000014 A 000026 C 000042 A

000005 D 000015 B 000029 D 000048 B

000006 A 000018 C 000035 A 000061 C

000007 B 000019 D 000036 B 000062 D

Day of Day of ExaminationExamination

Supervisor/staff to reach the Venue by 7:30 AM. All Exam functionaries to deposit their mobile phones, in switched off mode, to Supervisor which should be returned to them only after conclusion of the exam.

Coordinating Supervisor to ensure safe delivery of Test Booklets to the Supervisor at the venue by 8:00 AM/1:00 PM.

Coordinating Supervisor to ensure that boxes for the correct session are handed over to the concerned Supervisor.

Candidates to be allowed entry to the examination hall at 9:10 AM/2:10 PM. They are to be frisked by Police personnel (both male and lady officers) for mobile phones/blue tooth and other communication devices with the aim of preventing adoption of unfair means.

Mobile Phones/Pagers/blue tooth/any other communication devices are BANNED inside the premises where the examination is being conducted. Even exam functionaries are not allowed to carry such banned items with them in the exam hall/room & the hall/room where bags/packets of Test Booklets are to be opened.

Candidates not allowed to take books / calculators/electronic watch having calculator or blue tooth / spy camera / cigarette / lighter etc. inside the examination hall.

There have been instances in the past where attempts have been made to violate the prohibitions on use of mobile phones or other IT gadgets in various examinations.

A close watch would therefore, have to be kept on any use of mobile phones, other IT gadgets, spy cameras etc. as their illegal use would have a bearing on the integrity of the examination system.

Invigilator(s) to issue Answer Sheets only to the present candidates after appending his/her initials on the left hand corner box.

Entries in the OMR Sheets to be made ONLY in BLACK BALL POINT PEN by Candidates /Invigilators /Supervisors.

Attendance Lists are computer compliant and are to be handled with utmost care. All entries are to be made ONLY in BLACK BALL POINT PEN by Candidates /Invigilators /Supervisors.

Series coding and other details in OMR Sheet made by candidate to be checked by Invigilator before filling in Invigilator’s entry.

Present/Absent to be clearly entered in by Invigilator on Attendance List.

Test Booklets are in four series – A,B,C,D.

Additional sheets have been included at the end of each Test Booklet (question paper) for rough work. No rough sheet will be provided for rough work.

Distribute test booklets at 9:27 AM / 2:27 PM.

No candidate to be allowed entry in the examination hall later than 9:40 AM / 2:40 PM. No functionary has any discretion in this regard

Candidates are not allowed to leave the examination hall till examination is over, i.e. before 11:30 AM / 4:30 PM.

However, if a candidate falls sick and is unable to continue, he/she should be taken to a nearby hospital, duly accompanied by an Invigilator, after collecting his/her Question Booklet and Answer sheet. Such incident may also be intimated to the Control Room forthwith.

If a candidate comes with court orders, he / she may be allowed to appear after obtaining an undertaking. Control Room to be informed on Phone.

In case of doubt/mistake in question paper, if any, candidate be advised to make representation to the Commission.

Defective Test Booklet to be replaced by Test Booklet of same series.

Close all doors of examination hall/room 5 minutes before conclusion of the examination.

Invigilators to collect answer scripts.

Tally number of scripts with number of present candidates and thereafter allow candidates to leave.

Invigilators to immediately hand over the scripts to the Supervisor.

Conclusion of Conclusion of SessionSession

Conclusion of Conclusion of SessionSession


Special Arrangements for Special Arrangements for Visually Challenged CandidatesVisually Challenged Candidates

Special Arrangements for Special Arrangements for Visually Challenged CandidatesVisually Challenged Candidates

Special Arrangements for Visually Challenged (VC) Special Arrangements for Visually Challenged (VC) CandidatesCandidates

Special Arrangements for Visually Challenged (VC) Special Arrangements for Visually Challenged (VC) CandidatesCandidates

Contd.......Contd.......

Every Centre (excepting 4 Centres in the North East) has a dedicated venue for VC candidates. Special dispensation for candidates with 40% or more visual impairment;

Paper-II of the examination for VC candidates (ONLY) is different – with ‘X’ & ‘Y’ series (as against ‘A’, ‘B’, ‘C’ & ‘D’ series for other candidates);

OMR Answer Sheets for Paper-II for VC candidates is different (ORANGE in colour as against MAGNETA for other candidates); VC candidates, taking the examination, may be either using the services of Scribe or writing on their own;

Special Arrangements for Visually Challenged (VC) Special Arrangements for Visually Challenged (VC) Candidates Candidates

Special Arrangements for Visually Challenged (VC) Special Arrangements for Visually Challenged (VC) Candidates Candidates


Only FIVE VC candidates with Scribe may be seated in a room: four at four corners and one in the centre;

There should be one-to-one invigilation for VC candidates using Scribe;

Remaining VC candidates may be seated 24 in a room like other normal candidates;

ALL VC CANDIDATES MUST BE GIVEN COMPENSATORY TIME OF 20 MINUTES PER HOUR i.e. 40 MINUTES IN EACH PAPER;

Special Arrangements for Candidates Special Arrangements for Candidates with with locomotor disability and cerebral palsy (LDCP) locomotor disability and cerebral palsy (LDCP)



Candidates with locomotor disability and cerebral palsy (LDCP), where dominant (writing) extremity is affected to the extent of slowing the performance of function (minimum of 40% impairment) will be allowed compensatory time of 20 minutes per hour i.e. 40 minutes for each paper and the facility of Scribe, if they opt for it;

No separate venue / OMR Answer Sheet / Question Paper Series have been reserved for such candidates;

They are to be seated with normal candidates BUT extra care may be taken to give them compensatory time in each paper.



However, the LDCP candidates taking the examination with Scribes shall be seated in such a manner that there are not more than FIVE candidates (four at each corner and one at the centre) in each room. There should also be one-to-one invigilation for each such candidate.

Venue-wise Lists of visually challenged candidates and LDCP candidates will be intimated to you separately. Please arrange for required number of Scribes who should not be more than graduates.


Some common Some common problems & mistakesproblems & mistakes

Some common Some common problems & mistakesproblems & mistakes

Common ProblemsCommon ProblemsCommon ProblemsCommon Problems

Contd.....Contd.....

S.No.S.No. ProblemsProblems RemedyRemedy

1

Candidate comes with a mobile phone and declares its possession before commencement of Exam.

Candidates are to be frisked by Police Personnel at the entry gate. Mobile phones, blue tooth and other communication devices are not allowed inside exam venue. Arrangements to be made for keeping candidates’ belonging, if any, at the entry gate of the venue.

2Candidate carries the mobile phone to Examination Hall.

It should be taken from him/her, kept in safe custody of Supervisor and returned after conclusion of exam. Further, a declaration/Admission Statement be obtained from the candidate and sent to UPSC.




3 Candidate’s photographCandidate’s photograph on e-Admission Certificate and Attendance List differs.

Candidate should be allowed to take Examination. A photocopy of Admission Certificate should be taken and candidate present should put his/her signature thereon and same should be sent with detailed report to the Commission along with undertaking.

4 Candidate’s name Candidate’s name on e-Admission Certificate & Attendance List differs.

5 Roll No. Roll No. on e-Admission Certificate and Attendance List differs.

6

No photograph or illegible photograph on e-Admission Certificate / Attendance List but having correct name, Roll No and signature.




7

No facsimile signaturesignature on Attendance List / Facsimile signature and name do not tally.

Candidate present should be asked to sign in the Attendance List and this should be countersigned by Invigilator. Undertaking and copy of e-Admission Certificate to be taken and sent to the Commission .




8

No photo-graph on e-Admission Certificate / disparity between the photograph printed in Attendance List and actual physical appearance.

Candidate should be allowed to take Exam. with undertaking subject to production of proof of Identity such as I-Card, Voter I-Card, Passport, Driving License etc. He should be asked to produce photograph on the same day in next session which should then be fixed on the undertaking and signed by the candidate and attested by the Invigilatorand Supervisor. However, cases of impersonation if any may be brought to the notice of UPSC Control Room forthwith for further direction.




9

No venue/sub - centre on e-Admission Certificate.

To contact the Control Room forthwith for ascertaining Venue and the candidate be directed to proceed to the allotted Venue. However, if time left is not sufficient to reach there, the Candidate should be allowed to take Exam with undertaking that he/she is taking exam at his/her own risk and Commission’s decision will be final and binding on him/her. The candidate should also be asked to report to the allotted Venue in the next session. A detailed report along with copy of e-Admission Certificate, photograph, ID proof etc. should be sent to UPSC.

10

The candidate reports to a Venue other than that allotted to him/her as per the e-Admission Certificate




11

Candidate has e-AC but name of the candidate does not figure in the Attendance List.

Name to be added to the Attendance List at the end and photocopy of e-Admission Certificate to be attached and sent to the Commission, alongwith undertaking from the candidate as well as a detailed report from the Supervisor. Such cases may also be intimated to the Control Room forthwith.

12

The candidate does not hold any e-Admission Certificate but comes with Court Order/ Direction.

Candidate should be allowed to take the Examination and asked to furnish photograph and undertaking to the effect that he is appearing on the basis of court order. These should be sent to the Commission with detailed report of the supervisor. Such cases may also be intimated to the Control Room forthwith.




13

The candidate does not hold e-Admission Certificate and his name is also not included in the Attendance List.

To contact Control Room for ascertaining venue with reference to R.I.D., name, date of birth and father’s name of the candidate. The Supervisor does not have any discretion to allow a candidate who does not have any valid document without approval from the Control Room of the Commission.


ConcludedConcluded


14

Candidate’s name is appearing in Attendance List (AL) of Paper-I but missing in Paper-II or vice-versa.

Supervisor should make photocopies of Attendance List where the name appears for this purpose and use the same.

15One or more pages of ALs of one paper are missing.

ALs of other paper are to be checked and photocopies of the missing pages to be made and use the same.

FEED BACK expected from your Control Room after the start of the examination

UPSC Control Room to be informed about smooth commencement by 10:00 AM in the first session and by 03:00 PM in the second session;

UPSC Control Room MUST also be intimated about:-

total number of candidates actually present at all the venues in each Centre/city during the Forenoon Session, latest by 12:00 Noon on 23rd August, 2015;

-

whether frisking of candidates at each venue was done by Police personnel for both the Sessions; and

whether all parcels of used Answer Scripts have been dispatched by every Venue Supervisor, separately for each session, from your Centre and delivered to the designated Post Offices.

For details of Admission Certificates and Venue of the examination etc., the candidates may contact UPSC Facilitation Counter and UPSC website :-

For further details, For further details, please familiarise yourself with theplease familiarise yourself with the

‘ ‘Handbook for Supervisors’Handbook for Supervisors’ and other detailed instructions and other detailed instructions

supplied to you.supplied to you.

Facilitation Counter011 -23385271011 -23381125011- 23098543

UPSC Website www.upsc.gov.in


Handling of Handling of Sensitive materialSensitive material

for the Examfor the Exam

Handling of Handling of Sensitive materialSensitive material


Handling of Handling of sensitive material sensitive material


On receipt of the Dosuti Bags ensure correctness of the ensure correctness of the

addressee addressee from the Plastic Tags on the Bags

before openingbefore opening.

Dosuti BagsDosuti BagsDosuti BagsDosuti Bags

Dosuti Bags have sealed Boxes inside, which contain Test Booklets for the Exam

Dosuti Bags have sealed Boxes inside, which contain Test Booklets for the Exam

These Bags are sealed and have a Plastic Tag containing the name and address of the Custodian and Centre

These Bags are sealed and have a Plastic Tag containing the name and address of the Custodian and Centre

Sealed BoxesSealed BoxesSealed BoxesSealed BoxesImmediately on receipt, Dosuti Bags shall be opened and boxes taken out and checked for any signs of damage to sealing or the Box itself .

Immediately on receipt, Dosuti Bags shall be opened and boxes taken out and checked for any signs of damage to sealing or the Box itself .

Information on the slips should be tallied with that advised in the letters separately sent w.r.t. name of sub-centre / venue, number of Boxes etc. and confirmation sent to Joint Secretary (Conf.) , UPSC by FAX.

Information on the slips should be tallied with that advised in the letters separately sent w.r.t. name of sub-centre / venue, number of Boxes etc. and confirmation sent to Joint Secretary (Conf.) , UPSC by FAX.

Boxes of Test BookletsBoxes of Test BookletsBoxes of Test BookletsBoxes of Test BookletsBoxes are sealed using

brown adhesive tapesbrown adhesive tapes with

authorized signature authorized signature

impressionsimpressions on informationinformation

slipsslips visible through

transparent adhesive tapes transparent adhesive tapes

on top.

SlipsSlips contain instructions instructions

of openingof opening and information of information of

venue venue and quantity of Test quantity of Test

BookletsBooklets.

Boxes should be segregated sub-centre/venue-wisesegregated sub-centre/venue-wise and

securely storedsecurely stored separately for each session separately for each session and shall be

sent to venue-Supervisors on the day of

Exam, session-wise.session-wise.

Opening of Boxes at VenueOpening of Boxes at VenueOpening of Boxes at VenueOpening of Boxes at VenueAt the venue, the Boxes shall be

opened by the Venue Supervisor

in presence of Asstt Supervisors

& Invigilators , Session-wise .

Opening TimeOpening TimePaper-I Paper-I

(Forenoon Session)(Forenoon Session)To be opened at To be opened at 9:00 A.M9:00 A.M..

Opening TimeOpening TimePaper-I Paper-I

(Forenoon Session)(Forenoon Session)To be opened at To be opened at 9:00 A.M9:00 A.M..

Opening TimeOpening TimePaper-IIPaper-II

(Afternoon Session)(Afternoon Session)To be opened at To be opened at 2:00 P.M2:00 P.M..

Opening TimeOpening TimePaper-IIPaper-II

(Afternoon Session)(Afternoon Session)To be opened at To be opened at 2:00 P.M2:00 P.M..

Opening of Boxes at VenueOpening of Boxes at VenueOpening of Boxes at VenueOpening of Boxes at VenueCut open the brown Cut open the brown

tape tape pasted on the

top side along the

middle and the edges.

Do not open the Do not open the

boxes with force or boxes with force or

from the edgesfrom the edges which

may damage the Test

Booklets inside.

Handling ofHandling ofOMR Sheets OMR Sheets

& & Attendance ListsAttendance Lists

Filling up of OMR SheetsFilling up of OMR SheetsFilling up of OMR SheetsFilling up of OMR Sheets

Roll No.Subject CodeTest Booklets Series (candidate)

Correctness of :Correctness of :Correctness of :Correctness of :

Filling of :Filling of :Filling of :Filling of :

Appending of :Appending of :Appending of :Appending of :Signature ( Invigilator

)

Attendance No. (Venue

Supervisor)

Test Booklet Series ( Invigilator)

Filling up of Attendance ListFilling up of Attendance ListFilling up of Attendance ListFilling up of Attendance List Presence or

Absence of

Candidates

Test Booklets

Series

Test Booklet Serial

No.

OMR Sheet Serial

No.

Signature by

candidate

Photo of the

candidate

Specimen signature

of the candidate

Signature by

Invigilator

SUBJECT

C S ( PRE) EXAM 2015

Care to be taken in handling Care to be taken in handling OMR Sheets and Attendance ListsOMR Sheets and Attendance Lists


OMR sheets &

Attendance Lists

to be packed

carefully without

any folds or

crumbling of the

edges.

Pins, Tags, Punch

etc. not to be

used.

XX X



After formation of a formation of a

bundlebundle of OMR Sheets

ensuring no folds or

damage to edges,

provide card-boards provide card-boards at

the toptop and

bottom bottom to protect edges

and then tie with string

or twine.

Such a stack shall be

placed in cardboard

box and packed as

Packet – I.Packet – I.

X1

3

2

Packing of Post-Exam MaterialPacking of Post-Exam MaterialPacking of Post-Exam MaterialPacking of Post-Exam Material

Used OMR SheetsPacket - IPacket - I

Certificate of Opening & Packing

Account of Test Booklets

Checklist for Packing & Dispatch of Answer Sheet

Absentee Statement

Packet - IIPacket - II Attendance Lists in designated boxes

Packet - IIIPacket - III

Packing of Post-Exam MaterialPacking of Post-Exam MaterialPacking of Post-Exam MaterialPacking of Post-Exam Material

Both Packet I , Packet II & Packet III should be

wrapped in durable paper and tiedwrapped in durable paper and tied.

Such a packet should be covered with clothcovered with cloth and

sealed in form of a Parcel.

Parcel for Forenoon Session to bear code

23/VIII/I.

Parcel for Afternoon Session to bear code

23/VIII/II.

Code words on the Parcels to be written in BLUE

INK for Forenoon Session and RED INK

for Afternoon Session.

Packing and DispatchPacking and Dispatchof Post Exam Materialof Post Exam MaterialPacking and DispatchPacking and Dispatch

of Post Exam Materialof Post Exam Material Name of the Exam SHOULD NOT be written on Name of the Exam SHOULD NOT be written on

the outer cover of the Parcel. the outer cover of the Parcel.

Immediately after Immediately after conclusion of the Exam in conclusion of the Exam in

each FN / AN session each FN / AN session , cloth Parcel so

formed shall be dispatched to Joint Secretary

(C), UPSC by insured speed post (Rs 100/-)

from designated Post Office onlydesignated Post Office only.

List of designated Post Offices and details of

Nodal Officer of Deptt of Posts at your Centre

has already been sent to you.

Thank Thank YouYou

Thank Thank YouYou

meeting of coordinating supervisors meeting of coordinating supervisors for the conduct of civil...

Documents

upsc control room

day of examination

prestigious examination

strong room

total number of candidates

storage of question

custody of question

custodian of question