meeting planner s guide - doubletree...meeting planner’s guide tasteful creations for every...

MEETING PLANNER’S GUIDE Tasteful creations for every occasion.

700 Rogers Avenue, Fort Smith, AR 72901

(479) 494-3751

Catering & Sales Department

FortSmithCityCenter.DoubleTreebyHilton.com

++All prices subject to 24% Service Charge and Applicable Sales Tax Prices Are Subject to Change. Prices Are Only Guaranteed with Signed Contract

2

OUR CULINARY PHILOSOPHY

We believe that the role of food at any occasion – whether it is the focus of the event or just one element in

a greater pageant – should serve to elevate the mood and general appeal of the entire affair. Whether it be

through the use of the enticing aromas of a familiar dish served up in a new and interesting manner, or by

creating an architectural display of edible temptations, the DoubleTree by Hilton™ focuses on using

premium and nourishing ingredients ensuring that you and your guests find new delights in every bite. By

maintaining successful partnerships with many growers, producers, and purveyors of food, we take pride in

the fact that your wedding, conference, small business meeting or large gala will be executed with

environmental stewardship seamlessly woven into the event.

Ask about a special menu development created with personal attention from our Chef.

*Consuming raw or undercooked meat, poultry, seafood, shell stock, or eggs, unpasteurized juice, or under processed bakery items may increase

your risk of food borne illness, especially in case of certain medical conditions.

Catering Menu Contents Pastries and Beverages 3

Daily Snacks 3

Continental Breakfast 4 Breakfast Buffet 4

Business Package 5

Plated Lunch 6

Luncheon Buffet 7-8

Display’s Boards, & Stations 9

Plated Dinner 10

Dinner Buffet 11

Hot Appetizers 12

Cold Appetizers 12

Banquet Desserts 12

Chef’s Displays 13

Platters and Bars 14

Carving Stations 14

Bar Services 15

Audiovisual Equipment & Misc. 16

Banquet Meeting Room Floor Plan 17

Hotel Floor Plan 18

Banquet Information 19


3

PASTRIES & BEVERAGES

Beverages Regular & Decaffeinated Coffee $ 25.00 per gallon

Iced Tea $ 20.00 per gallon

Lemonade $ 20.00 per gallon

Hot Chocolate $ 1.75 per packet

Assorted Soft Drinks (Diet & Regular) $ 3.00 per can

Imported Tea Selections $ 1.25 per bag

Bottled Water $ 3.00 per bottle

Milk (Regular, Chocolate) $ 7.95 per carafe

Assorted Chilled Juices $ 3.00 per bottle

(Apple, Tomato, Cranberry, Grapefruit, or Orange) $ 20.00 per gallon

Energy Drink $ 4.00 per can

All Day Beverage Station (8 Hours) - $ 15.00 per person

Freshly brewed coffee, specialty teas, assorted soft drinks, bottled water

SNACKS

Morning Pastries (By the Dozen)

Assorted Breakfast Pastries $ 25.00

Assorted Breads

- Jam, Preserves & Butter $ 24.00

Bagels w/ Cream Cheeses $ 25.00

Biscuits w/Butter & Jelly $ 24.00

Croissants w/Butter & Preserves $ 24.00

Assorted Mini Cake Donuts $ 15.00

Dry Snacks

(Per Person)

Trail Mix $ 2.25

Mini Bagged Pretzels $ 2.25

Assorted Mini Bagged Chips $ 2.25

Assorted Candy Bars $ 3.00

Tortilla Chips with Salsa $ 3.50

Freshly Popped Popcorn $ 4.00

Afternoon Treats (By the Dozen)

Signature Doubletree Cookies $ 25.00

Assorted Cookies $ 20.00

Chocolate Éclairs $ 25.00

Chocolate Fudge Brownies $ 20.00

Assorted Granola Bars $ 18.00

Assorted Whole Fruits $ 18.00


4

BREAKFAST BUFFET (A minimum of 25 guests is required)

Continental Breakfast Heart Healthy

Assorted Pastries Seasonal Fresh Sliced Fruit

Seasonal Fresh Sliced Fruit Assorted Yogurt

Assorted Cereals with Fresh Milk Assorted Granola Bars

Assorted Yogurt Freshly Brewed Coffee

Freshly Brewed Coffee Orange Juice & Water

Orange Juice and Water $ 10.95 per person

$ 12.95 per person

Classic American Buffet Seasonal Fresh Sliced Fruit

Bacon and Sausage

Scrambled Eggs

Biscuits and Gravy

Breakfast Potatoes

Freshly Baked Assorted Muffins

Freshly Brewed Coffee

Orange Juice and Water

$ 15.95 per person

Add the following to any buffet for an extra charge:

Oatmeal Bar Steel Cut Oatmeal with Raisins, Berries

Brown Sugar, Honey and Chopped Walnuts

$3.00++ as an addition to any buffet

Croissants with Butter & Jelly $ 25.00 per dozen

Assorted Cereal with Fresh Milk $ 3.50 per person

PLATED BREAKFAST (A minimum of 25 guests is required)

All American Plated Breakfast Fresh Cubed Fruit Cup, Two Scrambled Eggs, Crisp Bacon Strips, Breakfast

Potatoes, Biscuits and Muffins,

Coffee & Orange Juice

$14.95 per person

DoubleTree Benedicts Poached Egg over Toasted English Muffin, Layered with Ham & Fresh

Spinach, Topped with warm Hollandaise Sauce. Served with Fresh Sliced

Tomatoes and Chef’s Seasoned Potatoes

$17.95 per person


5

BUSINESS PACKAGE $ 65.00 per person

Morning Break Assorted Pastries

Seasonal Fresh Sliced Fruit

Orange Juice and Apple Juice

All Day Beverages Freshly Brewed Coffee

Assorted Herbal Teas

Assorted Sodas

Iced Tea and Water

Executive Lunch Buffet Deli Tray of Sliced Meats: Roast Beef, Honey Ham and Turkey Breast

Sliced Swiss and Cheddar Cheese

Relish Tray: Sliced Tomatoes, Lettuce, Onions and Pickles

Assorted Sliced Breads: Rye, Wheat and White

Assorted Bagged Chips

Assorted Dessert

Afternoon Break (choose one)

Sweet: Chocolate Chip Cookies, Fudge Brownies and Assorted Candy Bars

Healthy: Seasonal Fresh Sliced Fruit with Yogurt Dip and Assorted Granola Bars

Salty: Popcorn, Trail Mix and Mixed Nuts


6

PLATED LUNCH (Minimum of 10 Guests)

Includes Chef’s Choice of Dessert, Freshly Brewed Coffee, Tea and Ice Water

Club Salad $12.95 per person Strawberry Chicken Salad $14.95 per person

Tender Greens with Ham, Grilled Chicken, Fresh Baby Spinach,

Turkey, and Bacon, Strawberries, Shaved Red Onions, Blue Cheese,

Cheddar and Swiss Cheese Sliced Almonds, Raspberry Vinaigrette,

Cucumber and Tomatoes Fresh Baked Rolls & Butter

with Dressing on the side

Freshly Baked Rolls and Butter

Blackened Chicken Caesar Wraps $16.95 per person

Crisp Romaine Greens laced with our Creamy Caesar Dressing,

Parmesan Cheese, with Blackened Chicken Breast wrapped in a

Garlic Herb Flour Tortilla.

Served with House Chips

Sandwich Choice $15.95 per person

Choice of One Sandwich

Roast Beef, Ham, Turkey, Chicken Salad, or Tuna Salad

Served with House Chips

Chicken Chardonnay $18.95 per person

Chicken Breast with Chardonnay Cream Sauce

Chef’s Choice Starch and Vegetable

Shrimp Skewers $22.95 per person

Garlic and Herb Marinated Grilled Shrimp Skewer

Rice Pilaf

Chef’s Choice Vegetable


Atlantic Salmon $22.95 per person

6oz. Atlantic Salmon Filet served with a Honey Dijon Dill Sauce



Chicken Marsala $18.95 per person

Sautéed Chicken Breast with a Marsala Wine and Mushroom Sauce



Vegetable Tortellini $15.95 per person

Cheese Tortellini in a Cream Sauce with Carrots, Broccoli and Peppers

Add Grilled Chicken Breast $3.75 per person



7

LUNCHEON BUFFET (A minimum of 25 guests is required)


The Sandwich Shop $ 15.95 per person Deli Tray of Sliced Meats: Roast Beef, Honey Ham and Turkey Breast

Sliced Swiss and Cheddar Cheese

Relish Tray: Sliced Tomatoes, Lettuce, Onions and Pickles

Assorted Sliced Breads: Rye, Wheat and White

Assorted Bagged Chips

Potato Salad

Soup, Salad & Sandwich Buffet $ 16.95 per person House Salad- Tomatoes, Cucumber, Shaved Red Onion, Croutons & Choice of Dressing

(Choose One Soup and One Sandwich)

Soup: Tomato Basil, Chicken Noodle or Home-style Vegetable

Sandwich: Turkey Bacon Club, Ham and Cheddar, Chicken Salad, Grilled Chicken Caesar Wrap or Chicken Club

Country Buffet $ 17.95 per person Chicken Fried Chicken Breast

Country Gravy

Mashed Potatoes

Country Style Green Beans

Macaroni and Cheese

Fresh Rolls and Butter

Sunday Buffet $ 17.95 per person House Salad with Assorted Dressings

Sliced Roast Beef

Brown Gravy

Honey Glazed Carrots

Mashed Potatoes


Razorback BBQ Buffet $ 18.95 per person BBQ Beef Brisket

Country Style Pork Ribs

Baked Beans

Macaroni and Cheese

Cole Slaw



8

LUNCHEON BUFFET (Continued) (A minimum of 25 guests is required)


Taco Bar $ 16.95 per person Fresh Tortilla Chips

Pico de Gallo

Spanish Rice

Refried Beans

Ground Beef

Fajita Chicken with Peppers and Onions

Warm Flour Tortillas or Crispy Taco Shells

Tomatoes, Lettuce, Shredded Cheese, and Sour Cream

Taste of Italy $ 17.95 per person Beef Lasagna

Fresh Penne Pasta

Sweet Marinara Sauce

Creamy Alfredo Sauce

Chef’s Choice Vegetable

Garlic Bread Sticks

Chicken Chardonnay $ 17.95 per person House Salad with Assorted Dressings

Chicken Chardonnay

Steamed Broccoli

Roasted Red Potatoes


BOXED LUNCHES (Minimum of 10 Guests)

All boxes include: Bagged Chips, a Piece of Whole Fruit, a Cookie and a choice of Soda or Bottled Water (Mayo and Mustard Packets will be included on the side)

Boxed Lunches $ 16.95 per person Blackened Chicken Caesar Wrap - Garlic Herb Tortilla, Blackened Chicken, Parmesan Cheese and Caesar Dressing

Club Sandwich - Ham, Turkey, Bacon, Cheddar, Swiss, Lettuce and Tomato

Roast Beef - Tomato, Onion, Lettuce and Pepper Jack Cheese

Ham and Cheddar – Ham, Cheddar Cheese, Tomato and Lettuce

Smoked Turkey – Turkey, Swiss Cheese, Tomato and Lettuce

Grilled Vegetable – Garden Squash, Portobello Mushrooms, Red Peppers, Mozzarella, Tomato and Lettuce


9

DISPLAYS, BOARDS & STATIONS

Artisan Board $ 10.95 per person (Minimum of 20 Guests)

Domestic Cheeses, Artisan Meats, Mustard, Pickled Vegetables, Olives, Selected Fruits & Nuts

Assorted Crackers & Balsamic Vinegar Tossed Salad

Pasta Station (Chef-Attended) $ 15.95 per person (Best for small Groups under 15 Guests) Grilled Chicken, Baby Shrimp, Italian Sausage

Zucchini, Squash, Onions, Peppers, Spinach, Mushrooms, Tomatoes, Parmesan, Lemon and Capers

Chef’s Choice Pastas and Cheese Stuffed Tortellini

Pomodoro Fresco, Pesto, Garlic Alfredo Sauce, Butter

Freshly Baked Bread Sticks

Pub Grub $ 16.95 per ~5pieces/person (Minimum of 20 Guests) Crispy Fried Bone-In Chicken Wings with a Trio of Dips

Celery & Carrots with Ranch

BBQ Glazed Pork Ribs

Deep Fried Pickles with Dill Sauce

Seven Layer Dip with Fresh Tortilla Chips


10

THREE COURSE PLATED DINNER (Minimum of 20 Guests)

Includes Freshly Brewed Coffee, Tea and Fresh Ice Water

Starters Choose a salad for all guests…

Served with Fresh Baked Rolls and Butter

Salads House Salad - Tomatoes, Cucumber, Shaved Red Onion, Croutons & Choice of Dressing

Caesar Salad - Romaine Hearts, Croutons, Parmesan, Hard-Boiled Egg, Shaved Red Onion & Caesar Dressing

Greek Salad - Romaine Hearts, Marinated Tomatoes, Cucumber, Kalamata Olives, Feta Cheese & Greek Dressing

Strawberry Spinach Salad - Spinach, Strawberries, Bacon, Shaved Red Onion, Blue Cheese & Raspberry Vinaigrette

Entrées Select a main entrée for all guests…

Mushroom Ravioli - Over Creamy Alfredo Sauce, served with Roasted Asparagus $ 22.95

Eggplant Parmesan in Marinara Sauce over Linguini $ 22.95

Chicken Piccata Seared Chicken Breast w/Capers and Lemon Butter Sauce over Angel Hair Pasta $ 26.95

Chicken Marsala Boneless Chicken Breast, w/ Marsala Wine and Mushrooms and Creamy Risotto $ 26.95

Herb Encrusted Pork Tenderloin w/ Sweet Potato Mash, Candied Walnuts and Pomegranate Glaze $ 28.95

Grilled Center Cut Pork Chop with Red Roasted Potatoes and Green Beans $ 28.95

Baked Cod drizzled with lemon, garlic, herbs and butter with Asparagus and Rice Pilaf $ 29.95

Atlantic Salmon with a Honey Dijon Dill Sauce, Steamed Carrots, Broccoli, and Rice Pilaf $ 29.95

8oz Beef Tenderloin w/ Demi Glaze, Creamy Mashed Potatoes and Asparagus $ 38.95

Surf N Turf - Filet Mignon, Grilled Shrimp, Vegetable Medley and a Baked Potato $ 42.95

Desserts Choose one for all guests…

Carrot Cake

Lemon Mousse Cake

Rich Chocolate Cake

Reese’s Fudge Pie

Turtle Cheesecake

Cheesecake with Assorted Berries

White Chocolate Mousse with Assorted Berries


11

DINNER BUFFET

Includes $24.95 for One Entrée | $26.95 for Two Entrées (Minimum of 20 Guests)

$28.95 for Three Entrées | $32.95 for Four Entrées (Minimum of 100 Guests)

Fresh Bread and Butter

House Salad Bar with Assorted Dressings

Freshly Brewed Coffee, Tea and Fresh Ice Water

Entrées Your choice of…

Boneless Herb Roasted Chicken Breast with Garlic and Herb Pan Sauce

Boneless Baked Chicken Breast with BBQ Sauce

Fried Chicken (white and dark meat)

Fried Chicken Tenders (4 per person) Meatloaf with a Rustic Tomato Sauce, Peppers and Onions

Sliced Beef Brisket with Au-Jus

Sliced Roast Beef with Brown Gravy

St Louis Style Pork Ribs with BBQ Sauce

Pork Chops with Lemon, Sage and Rosemary Sauce

Lasagna (Meat, Six Cheese or Vegetable) with Marinara and Alfredo Sauce

Sides Your Choice of Two …

Fresh Vegetable Medley

Mashed Potatoes

Roasted Red Potatoes

Rice Pilaf

Steamed Broccoli

Macaroni and Cheese

Honey Glazed Carrots

Country Style Green Beans

Desserts Your Choice of One…

Your Choice of Two with 3 or more Entrée

Selections

Carrot Cake

Lemon Mousse Cake

Rich Chocolate Cake

Variety of Cheesecake

Peach or Apple Cobbler

Bourbon Pecan Bread Pudding


12

APPETIZER BITES (Minimum 50 Pieces)

Hot Appetizers 50 Piece Cost

Shrimp Skewer (5 per skewer) $ 225.00

Coconut Shrimp (5 per person) $ 225.00

Chicken Satay Skewer $ 175.00

Steak Satay Skewer $ 200.00

3oz Crab Cakes with Remoulade $ 250.00

Taquito Shredded Beef $ 125.00

Taquito Chicken $ 125.00

Egg Roll Chicken $ 125.00

Egg Roll Pork $ 125.00

Egg Roll Vegetable $ 100.00

Wings (Bone-In, BBQ or Buffalo) $ 125.00

Boneless Wings (BBQ or Buffalo) $ 125.00

Twice Bakes Loaded Potato Skin $ 100.00

Breaded Chicken Tenders (2 per person) $ 125.00

Battered Fried Mushrooms (2 per person) $ 100.00

Mozzarella Cheese Sticks (2 per person) $ 100.00

Swedish Meatballs (Beef & Pork) (2 per person) $ 100.00

Pigs in A Blanket $ 100.00

Sausage Stuffed Mushrooms $ 150.00

Mexican Layered Dip with Tortilla Chips $ 125.00

Artichoke Spinach Dip with Tortilla Chips $ 125.00

Chile Con Queso with Tortilla Chips $ 125.00

Cold Appetizers 50 Piece Cost

Chilled Shrimp Cocktail (3 per person) $ 225.00

Tomato Basil Bruschetta with Parmesan $ 125.00

Tomato Spinach Pin Wheels (2 per person) $ 125.00

Assorted Finger Sandwiches $ 125.00

Fruit Kabobs $ 150.00

Sweet Treats 50 Piece Cost Chocolate Eclairs $ 125.00

Assorted Petite Cheesecake $ 125.00

Mini Apple Bites $ 100.00

Lemon Bars $ 125.00


13

CHEF’S DISPLAYS (Minimum of 20 Guests)

Chilled Shrimp Cocktail Display

Wild Shrimp Peeled, Deveined and Chilled

Served with Cocktail Sauce

$ 6.95 per person

Cheese Display Domestic and International Cheeses

Gourmet Crackers and Grapes

Small (Serves 25) - $ 150.00

Medium (Serves 50) - $ 250.00

Large (Serves 100) - $ 395.00

Fresh and Sliced Fruit Display Chefs Choice Display of Fresh Sliced Fruit

Small (Serves 25) - $ 125.00


Large (Serves 100) - $ 325.00

Served with Yogurt Dip

Garden Vegetable Display Seasonal Garden-Fresh Vegetables

Small (Serves 25) - $ 125.00


Large (Serves 100) - $ 295.00

Served with Ranch Dip


14

PLATTERS AND BARS

Domestic Cheese Board Presentation Minimum 20 persons

Assortment of Domestic Cheeses, Crackers

Grapes and Berries

$ 6.00 per person

Seasonal Fresh Fruit Presentation Minimum 15 persons

A Variety of Seasonal Fresh Fruits and Berries

Served with Chilled Yogurt

$ 5.00 per person

Charcuterie Board Presentation Minimum 20 persons

Assortment of Sliced Meats, Relishes, Mustard

and Lavash Crackers

$ 6.00 per person

Fresh Vegetable Crudités Minimum 15 persons

A Presentation of Seasonal Vegetables

Served with Ranch Dressing

$ 5.00 per person

Salad Bar Minimum 15 persons

Tossed Fresh Greens with Romaine & Spring Mix

Tomatoes, Cucumbers, Olives, Parmesan, Cheddar

Red Onion, Croutons

Served with Fresh Rolls and Butter

$ 7.95

Mashed Potato Bar Minimum 20 persons

Hot Mashed Potatoes

Scallions, Bacon, Cheddar, Sour Cream, Jalapeños

Sweet Corn, Whipped Butter

$ 8.95 per person

Chilled Smoked Salmon (Minimum 10 Guest)

Bagels, Cream Cheese, Capers and Red Onion

$ 9.95 per person

CARVING STATIONS

Includes 1 Hour Carver Charge

$25.00 each additional hour

Honey Glazed Ham Serves up to 50 people $185.00 each

Fresh Biscuits, Honey Mustard Mayonnaise

Maple Glazed Pork Loin

Serves up to 30 people $195.00 each

Fresh Soft Rolls, Peach Jam

Roasted Turkey (Boneless) Serves up to 30 people $175.00 each

Fresh Soft Rolls, Cranberry Relish, Turkey Gravy

BBQ Brisket of Beef Serves up to 30 people $195.00 each Fresh Soft Rolls, House made BBQ Sauce

Chateaubriand Beef Tenderloin

Serves up to 15-20 people $225.00 each

Fresh Soft Rolls, Creamed Horseradish

Slow Roasted Prime Rib

Serves up to 30 people $275.00 each

Fresh Soft Rolls, Creamed Horseradish

Whole Roasted Pig Serves up to 60 people $650.00 each

Hawaiian Sweet Rolls, Sweet Chili Mango Sauce


15

BAR SERVICES The DoubleTree by Hilton™ is pleased to offer hotel operated bars featuring a variety of

standard and premium alcohol.

Host Bar– the host purchases all drinks for the attending guests. All host tickets must be provided by

the hotel. All prices are subject to 21% service charge and applicable taxes.

Cash Bar – the attending guests purchase their own drinks. All prices are inclusive of tax and gratuities.

A Bartender Fee of $100.00 per hour will be applied (4-hour minimum). One Bartender required for every 100 guests.

A Cashier Fee of $75.00 per hour will be applied for all cash bar. One Cashier required per 100 guests.

CASH

BAR

HOST

BAR

Well Liquor $ 9.00 $ 7.00

Call Liquor $ 11.00 $ 9.00

Premium Liquor $ 15.00 $ 12.00

Domestic Beer $ 5.00 $ 4.00

Imported Beer $ 6.00 $ 5.00

Wine Glass $ 8.00 $ 7.00

WELL BRANDS CALL BRANDS PREMIUM BRANDS Canadian Mist Whiskey Jack Daniel’s Bourbon Crown Royal Whiskey

Evan Williams Bourbon Crown Royal Whiskey Maker’s Mark Bourbon

Cutty Sark Scotch Whiskey J&B Scotch Johnnie Walker Black Scotch

Burnett’s Vodka Bombay Dry Gin Jonnie Walker Red Scotch

Burnett’s Gin Absolute Vodka Bombay Sapphire Gin

Burnett’s Rum Bacardi Silver Rum Grey Goose Vodka

Pepe Lopez Tequila Hornitos Tequila Titos Vodka

Sailor Jerrys Rum

Patron Silver Tequila

Wines Punches Serves 50

people White Cash Bar Host Bar Non-Alcoholic Punch $ 60.00 per bowl

Sparkling Wine $ 18.00 $ 16.00 Alcoholic Punch $ 85.00 per bowl

Canyon Road Chardonnay $ 23.00 $ 20.00 Champagne Punch $ 95.00 per bowl

Canyon Road Pinot Grigio $ 23.00 $ 20.00 Sangria Punch $ 95.00 per bowl

Canyon Road Moscato $ 23.00 $ 20.00

Red Cash Bar Host Bar

Canyon Road Pinot Noir $ 23.00 $ 20.00

Canyon Road Cabernet $ 23.00 $ 20.00

Canyon Road Merlot $ 23.00 $ 20.00


16

AUDIOVISUAL EQUIPMENT & MISCELLANEOUS

PROJECTOR PACKAGE

15' Drop Down Screen, Drop Down LCD

Wireless Projector, AV Cart and Power Strip

$ 325.00

LCD PROJECTOR PACKAGE Portable LCD Projector, AV Cart and Power Strip

$ 225.00

SPEAKER PACKAGE (Based on Availability)

Podium with Wireless Mic, AV Cart and Power

Strip

$ 125.00

SCREEN PACKAGE 10' Screen, AV Cart and Power Strip

$75.00

PIPE & DRAPE PACKAGE 8’ x 4’ Draped Booth, 6’ Table Clothed and

Skirted

with 2 Chairs

$ 65.00 per Booth

DANCE FLOOR Medium (16X16) - $200.00

Large (24X24) - $245.00

LUGGAGE FEE

$4. 00 Per Trip per Person

SECURITY FEE

$85.00 per Hour

(2 Hour Minimum)

LINEN FEE

$3.00 per Linen – Round Tables

$2.00 per Linen – Long Tables

A LA CARTE ITEMS Wireless Microphone - $ 35.00

Lapel Microphone - $ 65.00

Standing Podium - $ 50.00

10' Standalone Screen - $ 55. 00

15’ Drop Down Screen - $ 195.00

Drop Down Projector- $ 155.00

Conference Phone - $ 95.00

Flip Chart with Markers - $ 35.00

Standing Easel - $ 12.00

Portable AV Cart - $ 12.00

5 'Extension Cord - $ 9. 00

5 Plug Power Strip - $ 8.00

Duct Tape - $ 7.00

Standalone Speakers - $ 55.00

House Sound- $ 150.00

Stage (12X18) $ 200.00


17

BANQUET MEETING ROOM FLOOR PLAN

Name Room Rental Sq. Ft. Dimensions Reception Theatre Banquet 10 Classroom U-Shape

8' x 10'

Exhibit

Booth

Grand Ballroom $3,600 10,656 72' x 148' 570 1,000 700 400 300

60 -

perimeter,

150 in total

Tulsa/Memphis/L Rock/Dallas

3/4 Ballroom $2,500 7,500 72' x 110' 375 675 475 300 NA 43

St. Louis/H. Springs/Dallas/L Rock 3/4 Ballroom

$2,500 7,500 72' x 110' 375 675 475 300 NA 43

Dallas/Hot Springs/St. Louis

1/2 Ballroom $1,800 5,400 72' x 75' 250 450 350 200 NA 34

Little Rock/Memphis/Tulsa 1/2 Ballroom

$1,800 5,256 72' x 75' 250 450 350 200 NA 34

Hot Springs/St. Louis

1/4 Ballroom $900 2,952 72' x 41' 180 250 160 96 NA 15

Memphis/Tulsa

1/4 Ballroom $900 2,952 72' x 41' 180 250 160 96 NA 15

Dallas 1/4 Ballroom

$900 2,304 32' x 72' 120 200 100 96 NA 15

Little Rock

1/4 Ballroom $900 2,304 32' x 72' 100 200 100 96 NA 15

Hot Springs

1/6 Ballroom $450 1,428 42' x 34' 100 80 80 48 30 8

St. Louis

1/6 Ballroom $450 1,428 42' x 34' 100 80 80 48 30 8

Memphis 1/6 Ballroom

$450 1,394 41' x 34' 100 80 80 48 30 8

Tulsa

1/6 Ballroom $450 1,394 41' x 34' 100 80 80 48 30 8

Boardroom $200 500 20' x 25' NA NA NA NA NA NA

Ozark $200 200 20' x 25' NA NA NA NA NA NA

Judge Parker $500 1,050 35' x 30' 75 100 80 60 30 NA

Belle Starr $700 1,674 31' x 54' 120 180 100 74 30 NA

Fayetteville $250 600 24' x 25' NA 40 30 20 10 NA

Bentonville $250 600 24' x 25' NA 40 30 20 10 NA

Rogers $250 600 24' x 25' NA 20 20 10 10 NA

* The rates above are the standard room rental fees. Rates are negotiable based on guest room needs and/or catering. Price does not include tax or service charge.


18

HOTEL FLOOR PLAN


19

CATERING INFORMATION CHOICE OF MENU. When selecting your menu, please remember that for each function the menu is identical for all guests

attending. Special dietary substitutions are available and must be arranged well in advance of the function. Guests who are

to receive special meals should be identified to the Banquet Manager prior to the service commencing.

GUARANTEED ATTENDANCE. A guaranteed number of guests attending your food and beverage function is required

two (2) weeks prior to the event. At this time the guaranteed number cannot be reduced. Any increases to the guarantee

within 72 hours prior to event must per approved by the hotel. If the number is not received, the estimated number of guests

at the time of booking will be taken as the guaranteed number for billing purposes. Should more than your guaranteed

number of attendees arrive to the function, you will be charged accordingly.

PRICES. Menu prices quoted can be subject to change until contracts are signed.

SPECIAL SERVICES. Our Catering Department would be pleased to assist you in developing special requests including

reserved seating arrangements, floor plans and registration tables.

ADDITIONAL SERVICE FEES. $25 Service Fee will be added for Cake Cutting and Corkage Fee for servicing products

provided by guest.

START AND FINISH TIMES. Start and finish times of all functions are to be strictly adhered to. Function space is only

booked for the time indicated. Set-up and dismantling times are to be specified at the time of booking.

METHOD OF PAYMENT. All new accounts may apply for credit to establish billing privileges prior to the event. If billing

is not established, an alternate form of payment is required. For all private and social functions, a deposit equal to room

rentalis required at time of booking. The estimated balance is due two (2) weeks prior to the function. Deposits are non-

refundable in the event of cancellation.

FOOD & BEVERAGE FROM OUTSIDE THE HOTEL. Due to City and Health Regulations, the Hotel does not allow any

outside food to be brought in; with the exception of wedding cakes. For this same reason, food provided in the Hotel is not

allowed off premises without a waiver.

FUNCTION ROOM ASSIGNMENT. A more suitable function room may be assigned to your group should the number of

guests and/or set-up requirements change. Room rental will be charged accordingly.

SECURITY. The Hotel does not assume liability or responsibility for damage or loss of personal property or equipment left

in the function room. Additional security services can be arranged for $35 an hour.

SHIPPING, RECEIVING, STORAGE. Minimal amounts of material or supplies for your function may be delivered to the

hotel one (1) business day prior to your function. Boxes must be marked and addressed properly with the name and the date

of the meeting or function clearly indicated on each item. We reserve the right to charge a fee for handling and storage of

items delivered to the hotel.

DISPLAY MATERIALS. To avoid damage to wall coverings, we do not allow the use of strong tape, tacks, or any other

attachments for posters, flyers, or written materials to the walls or doors.

AUDIO/VISUAL. Your equipment requirements can be reserved through the Sales & Catering Department or our

Audio/Visual partner directly. Rental fees apply to most equipment. Two business days (48 hours) are required to avoid

rental and labor charges for cancelled equipment. A patch fee may be charged to your event in case of an off-site company

being used.

CANCELLATION POLICY. In the event of cancellation, the customer is subject to a charge of 100% of the total value,

thirty (30) days prior to the function date. Please refer to your contract and/or banquet event order for attrition and

cancellation clauses.

SERVICE CHARGE/TAX. All food and beverage are subject to a service charge of 24% and applicable sales tax.

Outside Catering will have an additional service charge of 18%.

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