meeting the needs of our children · 2016. 5. 21. · schools. for the 2016-2017 budget year they...

Meeting the needs of our children... Providing the services needed to ensure their success

2016-2017 ADOPTED BUDGET

CLARKSTOWN CENTRAL SCHOOL DISTRICT

STRATEGIC GOALS

Students will take ownership of their actions by demonstrating self-advocacy, initiative, responsibility and critical thinking skills;

Utilizing technology effectively as a tool, students will communicate, construct learning, and demonstrate problem-solving and decision-making skills;

The district will allocate resources in alignment with learning goals to create facilities which enhance and maintain technologically advanced efficient and safe environments that are conducive to learning;

The district will ensure high standards by using a variety of research-based curriculum and instructional models and professional development to create opportunities for all students to become critical thinkers and life-long learners.

THE BUDGET PROCESS

Each school district in New York State is required by the New York State Education Department

(NYSED) to prepare an annual budget of its operating expenses to be presented to the district

residents for approval on the third Tuesday in May of each year. NYSED issues guidelines to the

school districts in the fall of each year outlining a schedule of when events such as the preparation

and filing of information with NYSED, notifications to the public of budget meetings with the

Board of Education, preparation of ballots, etc. The format of the budget is also prescribed by

NYSED which has issued a Uniform System of Accounts that all school districts must use for

budgeting and expense tracking. The format of this document presents the budget information by

Object – the type of expense being incurred (salaries, materials, supplies, etc.) for easier reading.

A . 1240 . 475 . 00

| | | |

| | | |

Fund – A (General Funds) | | | |

Function – 1240 (Chief School Admin.) | | |

Object – 475 (Conference Expense) (format of document) |

Location – 00 (District Wide) |

THE BUDGET STRUCTURE

This budget book contains Clarkstown Central School District’s 2016-2017 Adopted Expense

Budget for the A Fund (General Fund) only. The object codes used adhere to the NYSED

guidelines but not all objects listed in the guidelines are used.

The objects of expenditure presented are grouped as follows (per NYSED guidelines):

SALARIES .1XX

EQUIPMENT .2XX

CONTRACTUAL AND OTHER EXPENDITURES .4XX

Included in this grouping are the following major codes as well various others which

pertain to contracts with outside vendors for services, newsletters, postage, School

Resource Officers, expenses for test scoring and special programs. Some of these codes

include:

Contractual .44X

Includes contracts with outside services related to Legal, Auditing, Financial Systems

support, training, staff development, registration fees for student and athletic events,

publications.

Utilities .45X

Rentals, Repairs, Facilities Contracts .46X

Conference Expenses, Mileage, Outside Printing .47X

Textbooks .48X

BOCES Services .49X

MATERIALS AND SUPPLIES Instructional Supplies .501

Office Supplies .502

Interscholastic Supplies .504 - .506

Health Supplies .510

Library and AV Supplies .52X - .53X

Building and Grounds Supplies .54X - .55X

Uniforms .56X

Transportation Supplies .57X

Physical Ed Supplies .59X

DEBT SERVICE: PRINCIPAL .600

DEBT SERVICE: INTEREST .700

EMPLOYEE BENEFITS .800

TRANSFERS TO OTHER FUNDS .900

HOW TO READ THE BUDGET BOOK

The budget book is sorted by the object codes as defined above.

The first column contains the Object Code number and description.

The next column shows the Revised Budget for the 2015-2016 school year.

The third column contains the Adopted Budget for the 2016-2017 school year. This is the budget

that has been adopted by the Board of Education on April 19, 2016 and will be voted on by the

taxpayers on May 17, 2016.

The final three columns contain the breakout of the Adopted 2016-17 Budget into the three

components prescribed by law: Administrative, Program and Capital expenditures.

OTHER BUDGET INFORMATION

All documents contained in this book are posted to the District website: www.CCSD.edu. In

addition, hardcopies have been placed in each school building in the District, at the District

offices, and at the New City and West Nyack Libraries.

Questions about voter registration and/or polling places should be directed to the District Clerk,

Lucy Crosbie, at 845-639-6455

A budget hearing presenting this information for the public will be held on May 3, 2016. Please

check our website for updated information regarding the time and location of this meeting.

http://www.ccsd.edu./


2016-17 REVENUE BUDGET

2016-17 2015-2016

Revenue Revenue

REVENUE SOURCES Budget Budget

PROPERTY TAXES & PILOTS $157,935,018 $157,413,912

APPROPRIATED FUND BALANCE $1,000,000 $0

MISC USAGE, TUITION, INTEREST & EARNINGS $3,567,000 $3,994,507

STATE & FEDERAL AID** $31,982,030 $29,148,862

COMMUNITY LEARNING CENTER $350,000 $467,200

EARLY RISERS PROGRAM $34,000 $31,478

DAYCARE REVENUES $650,000 $385,840

TOTAL REVENUE $195,518,048 $191,441,799

** PERCENT TO TOTAL BUDGET 16.36%



2015-2016

Revised Budget

BUDGET OBJECT CODE DESCRIPTION @ 4/19/2016

TOTAL PAYROLL 109,639,672$ 112,034,933$ 6,136,292$ 97,716,438$ 8,182,203$

TOTAL EQUIPMENT 882,733$ 829,977$ -$ 779,977$ 50,000$

400 DUES 21,000$ 21,000$ 21,000$

401 SEWER TAX 285,000$ 287,000$ 287,000$

402 TAX REFUNDS 682,103$ 800,000$ 800000

403 OFFICE EXPENSE 171,421$ 146,428$ 146,428.00$

407- 409 FEES AND CONTRACTS 133,200$ 97,500$ 97,500$

411 DIRECT CARE TUTORING 75,000$ 1,000,000$ 0 1,000,000$

412 TUITION PUB S HCP SPEC ED 244,823$ 75,000$ 75,000$

413 TUIT PVTSCH HCPCP SPEC ED 3,829,917$ 275,000$ 275,000$

414 OUTSIDE CONTRACT SPEC ED 54,000$ 2,551,170$ 2,551,170$

417 SCHOOL RESOURCE OFFICERS & OTHER SAFETY 171,532$ 54,000$ 54000

420 & 422 INSURANCE 842,330$ 170,000$ 170,000.00$

421 BUS DRIVERS PHYSICALS 19,500$ 864,482$ 864,482$

431-433 ATHLETIC FEES 231,998$ 17,500$ 17,500.00$

440 CONTRACTUAL 872,875$ 239,415$ 239,415.00$

441 LEGAL 705,102$ 967,836$ 224,800$ 736,436.00$ 6600

442 HEALTH SERVICES OTHER DST 70,000$ 645,000$ 645000

443 AUDITING 138,000$ 85,000$ 85000

445 TECH REFRESH LEASE 500,000$ 125,000$ 125000

449 PSYCH CONSULT 37,000$ 500,000$ 500,000$

450 CONTRACT NURSING 40,000$ 37,000$ 37,000$

451 TOLLS 24,000$ 26,000$ 26,000$

452 TOLLS NON-AIDABLE 13,000$ 13,000$ 13,000$

454 & 455 HEATING FUELS 1,085,909$ 1,085,909$ 1,085,909$

458 WATER 150,079$ 145,493$ 145,493$

459 UNIFORMS 10,240$ 10,240$ 10,240$

460 & 461 SOFTWARE 466,171$ 406,537$ 406,537.00$

462 GARBAGE B & G 157,922$ 157,921$ 157,921$

463 & 464 MACHINE REPAIRS 266,945$ 179,852$ 179,852.00$

466 CONTRACT B & G MAINTENANCE SERVICES 2,381,893$ 2,278,704$ 2,278,704$

467 RENTAL REPAIR INSTRUCT 562,273$ 544,041$ 544,041.00$

469 SNOW REMOVAL 121,800$ 130,500$ 130,500$

470 DISTRICT MEETING 25,756$ 28,000$ 28,000$

471 PRINTING 42,500$ 43,000$ 43,000.00$

472 RECRUITING 2,500$ 10,000$ 10,000$

473 POSTAGE 12,625$ 12,625$ 12,625$

474 MEMBERSHIPS 14,000$ 14,000$ 14,000$

474 MILEAGE 33,584$ 32,475$ 32,475.00$

475 CONFERENCES 75,793$ 64,625$ 64,625.00$

477 ELECTRIC 1,316,590$ 1,316,590$ 1,316,590.00$

478 TELEPHONE 183,106$ 219,626$ 219,626.00$

479 NEGOTIATION EXPENSES 15,000$ 15,000$ 15,000$

480 TEXTBOOKS, PAPERBACK & PERIODICALS 512,327$ 468,975$ 468,975.00$

490 - 494 SERVICES FROM BOCES 8,609,662$ 10,380,084$ 1,373,966.00$ 8,699,241.00$ 306,877.00$

501 INSTRUCT SUPPLIES 1,032,614$ 1,056,839$ 1,056,839.00$

502 TECH EQUIPT

Clarkstown Central School District

2016 - 2017 Adopted Budget

Attachment A

Per Pupil Allocations

Per pupil allocations are based on the student enrollment at each school. Included in this

allocation are school office expenses and supplies, rent and repair of instructional equipment,

instructional supplies, physical education supplies, library supplies and machine rental for the

secondary schools. The amount allocated per pupil differs for the elementary, middle and high

schools. For the 2016-2017 budget year they are $82.99 per student for grades K-5, $114.88 for

grades 6-8, and $145.30 for grades 9-12. The total per school will also vary due to changes in

student enrollment.

The per pupil allocation amounts in the adopted budget by school for 2016-17 are:

School Total Allocation

Bardonia $ 32,615

Lakewood $ 37,760

Laurel Plains $ 28,715

Link $ 29,793

Little Tor $ 21,162

New City $ 30,955

Strawtown $ 23,569

West Nyack $ 23,818

Woodglen $ 36,516

Felix Festa Middle School $ 216,549

North High School $ 193,685

South High School $ 205,600

Total $ 880,737

In addition to a per student allocation for the above expenses, textbooks are also allocated at

$58.25 per student, which is the amount that the State reimburses the district. This amounts to

$469,379 for 2016-2017.



ATTACHMENT B

1621 .466 Contract B & G Maintenance Services

.466 District Wide Budget

Air Balancing Felix Festa $45,000 North High School $50,000 Strawtown $17,500

Duct Cleaning

A/C -Service Paving repairs.

Roof Fans Replace

Flushometers

Controls/DDC

Chemical/Haz disposal Carpet - outer mansion office

Telephone Repr/Mac

Elevator Service Lakewood $19,100 Bardonia $14,000

Boiler Repairs

Heat-A/C Parking lot bollards

Extermination Svc. Athletics $73,500 Planting/Flower Beds

Roof Repair Replace cubbies

Folding Wall Svc. FFMS tennis court repair

Fencing Repairs SHS tennis court repair Insulate partion door pocket

Clocks - PA Syst. FFMS additional water fountain Build Storage Units

Curtain Repairs NHS Baseball backstop extension

Parking Lot Striping SHS Baseball backstop extension

Electric/Insp(gas) NHS lower field resurface top soil West Nyack $15,000

Tree Service

Gym Mats Repair Link $16,500

Shades Blinds Rep.

Storm/Sewer SVC Paving repairs

Glazing

Training Badge reader at door, bottom of ramp Little Tor School $10,500 Woodglen $17,500

Playground Insp.

Fertilize/Seed Field Greeter desk

Boiler Water Treat Birchwood $17,500 Gym office desk

Refinish Gym Floor Tint cafeteria windows

Work order Program Paving repairs Blinds for psych office

Utilities Emerg Svc.

Safety SVC & equip Storm drain repair at lot entrance Laurel Plains $24,000

Uniforms

Fibar Replacement

Compressor Svc. New City Elem. $20,500 South High School $31,500 New window shades in classrooms

Electric Distribution Paving repairs

Floor Tile Replace Card reader at back door.

Ceiling Tile All weather mats at entrances

Cabinets Repairs Repair windows that do not open

Safety Work Shoes Reseed field

Time Clocks Refinish front of stage

Burglar / Fire Svc. 2 aiphones

Exterior Doors New gym wall mats

Bathroom Repairs

Vehicle Leasing Chestnut Grove $10,000 Transportation $10,000

Hardware/Locks

Security SVC Camera Goose Services $26,900 Paving repairs.

Parking Lot Repair

Ground Equip Repair Cont. Maint Service

Porta John Service

Fleet Repairs Cont. Maint Service

Total $1,859,704 Total $145,500 Total $175,500 Total $98,000

Total District Svcs. $1,859,704 .466 Total Schools $419,000 Grand Total $2,278,704

Line striping, drainage improvements.

Playground blacktop replacement.

Paving repairs

Storage / shelving units Carpeting replacement

Refinish stage and stage front

Back stairway mats

Replace cafeteria lights

Repair/replace worn cubbies and counters

Refinish stage and stage front

Black top repairs


Concrete repairs - interior stairs

Repair/replace worn cubbies

Paving repairs

Paving repairs.

Terrazo repairs - stairs

Grates for skylights in gym

SHS - Storage container for gym

Laser level infields

Basket ball court repair

New sinks and countertops


Replace mirror in bathroom

Stage re-purposing for exercise equipment


Shelves/Storage between kitchen/cafeteria

Refinish hallway outside mansion office

.466 By Building

Replace lighting board

Replace B Wing entrance flooring

Paving repairs

Paving repairs

.466 By Building .466 By Building

Repair sidewalks

Repair Main entrance sidewalk

Security shades for doors

Cabinet doors repairs

Adopted Budget


SCHEDULE OF CAPITAL PROJECTS

ADOPTED BUDGET 2016-17

2016-17ADOPTED BUDGET

AIR HANDLER REPLACEMENTS 93,798$

AUDITORIUM SEATS - FFMS 249,453$

CEILING TILE REPLACEMENTS - PHASE TWO 1,008,873$

DOOR REPLACEMENTS:FFMS MAIN ACCESS DOORS (13) 74,656$ NHS MAIN ACCESS DOORS (10) 50,249$ BIRCHWOOD MAIN ACCESS DOORS (4) 22,971$

TOTAL CAPITAL PROJECTS - ADOPTED BUDGET 1,500,000$

CAPITAL PROJECTS

The Clarkstown School Budget Vote is Tuesday, May 17th

For CCSD Budget Information, Please Visit Our Website at www.ccsd.edu/budget

The annual budget vote for the fiscal year 2016-2017 by the qualified voters of the Clarkstown Central School District, Rockland County, NY, will be held at:

• Street School Community Center • Congers Community Center - Upper Level• Chestnut Grove Administration Center • St. Francis of Assisi Parish Hall

in said district on Tuesday, May 17, 2016 between the hours of 7:00am and 9:00pm, prevailing time, at which time the polls will be opened to vote by voting ballot or machine.

The Proposed Tax Levy Increase of 0.12% is Equal to the New York State Property Tax Cap Allowed By Regulation.

The increase to the homestead tax rate may vary depending upon base proportion allocations between homestead and non-homestead property classes.

Unsure of your polling location? Contact the District Clerk

845-639-6300

Clarkstown Schools Budget Notice

Overall Budget ProposalBudget Adopted

for the 2015-16 School Year

Budget Adopted

for the 2016-17 School Year

Contingency Budget

for the 2016-17 School Year*

Total Budgeted Amount, Not Including Separate Propositions

$191,441,799 $195,518,048 $193,143,450

Increase/(Decrease) for the 2016-17 School Year $4,076,249 $1,701,651Percentage Increase/(Decrease) in Proposed Budget 2.13% 0.89%Change In Consumer Price Index 0.12%

A. Proposed Levy to Support the Total Budget Amount, Net of Reserve

$157,111,218 $157,302,018

B. Levy to Support Library Debt, if Applicable $0 $0C. Levy for Non-Excludable Propositions, if Applicable $0 $0D. Total Tax Cap Reserve Amount Used to Reduce Current

Year Levy$0 $0

E. Total Proposed School Year Tax Levy (A+B+C+D) $157,111,218 $157,302,018F. Total Permissible Exclusions $5,743,736 $5,035,876G. School Tax Levy Limit, Excluding Levy for Permissible

Exclusions$151,367,482 $152,266,142

H. School Tax Levy Limit, Excluding Levy to Support Library Debt and/or Permissible Exclusions (E-B-F)

$151,367,482 $152,266,142

I. Difference: G-H (Negative Value Requires 60.0% Voter Approval

$0 $0

Administrative Component $17,960,413 $13,784,076 $13,755,643Program Component $146,878,191 $155,373,339 $154,581,633Capital Component $26,603,195 $26,360,633 $24,806,174

* Equipment purchases, free public use of district buildings and grounds, capital outlay and unaffiliated salary increaseswere not included in developing the 2016-17 Contingency Budget.2016-17 Est. Basic STAR Exemption Savings (authorized by Sec. 425 of the Real Property Tax Law) $1,036

The Proposed Tax Levy Increase is 0.12%

Property Tax Report Card 2015-2016 - Page 1500101 - CLARKSTOWN CSD Official - as of 04/19/2016 01:56 PM

Note: Some data elements of the Property Tax Report Card have been revised or renamed to more closely follow the Property Tax Cap calculations districts complete on the Office of the State Comptroller website. Please see the Help text above for definitions. Additional guidance on the Property Tax Levy Limit is available on the Office of Educational Management Services website: http://www.p12.nysed.gov/mgtserv/propertytax/taxcap/.

Please also submit an electronic version (PDF or Word) of your school district's 2016-17 Budget Notice to: [email protected]. This will enable us to help correct any formula or data entry discrepancy quickly.

Form Due - April 25, 2016

Form Preparer Name: SANDRA WINKLERPreparer's Telephone Number: 845-639-6443

Shaded Fields Will Calculate Budgeted 2015-16 (A)

Proposed Budget 2016-17 (B)

Percent Change (C)

Total Budgeted Amount, not including Separate Propositions 191,441,799 195,518,048 2.13 %A. Proposed Tax Levy to Support the Total Budgeted Amount, Net of Reserve1

157,111,218 157,302,018

B. Tax Levy to Support Library Debt, if ApplicableC. Tax Levy for Non-Excludable Propositions, if Applicable2D. Total Tax Cap Reserve Amount Used to Reduce Current Year Levy, if ApplicableE. Total Proposed School Year Tax Levy (A+B+C-D) 157,111,218 157,302,018 0.12 %F. Permissible Exclusions to the School Tax Levy Limit 5,743,736 5,035,876G. School Tax Levy Limit, Excluding Levy for Permissable Exclusions3

151,367,482 152,266,142

H. Total Proposed Tax Levy for School Purposes, Excluding Permissible Exclusions and Levy for Library Debt, Plus Prior Year Tax Cap Reserve (E-B-F+D)

151,367,482 152,266,142

I. Difference: (G-H);(negative value requires 60.0% voter approval)2 0 0Public School Enrollment 8,058 7,903 -1.92 %Consumer Price Index 0.12 %

1 Exclude any prior year reserve for excess tax levy, including interest.

2 Tax levy associated with educational or transportation services propositions are not eligible for exclusion under the School Tax Levy Limit and may affect voter approval requirements.

3 For 2016-17, includes any carryover from 2015-16 and excludes any tax levy for library debt or prior year reserve for excess tax levy, including interest.

Actual 2015-16 (D)

Estimated 2016-17 (E)

Adjusted Restricted Fund Balance 8,938,573 9,181,582Assigned Appropriated Fund Balance 367,347 1,000,000Adjusted Unrestricted Fund Balance 7,645,088 7,820,722Adjusted Unrestricted Fund Balance as aPercent of the Total Budget

3.99 % 4.00 %

Salary: Administrative Compensation Information 2015-2016 - Page 1500101 - CLARKSTOWN CSD Official - as of 04/19/2016 02:11 PM

Form Due May 9, 2016 2016-2017 Salary Threshold = $130,000

In response to legislative efforts to encourage greater cost sharing in service provision and local government administration, we now provide a section for districts that share administrative staff to highlight these efforts for the upcoming school year. Each sharing district should identify in the form the other district(s) with which they will be sharing administrative staff for school year 2016-2017.

If you will be sharing a Superintendent, list the other district (or districts) in the text box. If you will be sharing other administrative staff required to be reported, please send an email to [email protected] indicating the title of the staff persons(s) as well as the other district(s) involved in the cost-sharing.

The salaries, benefits and other compensation reported in the form should reflect only the financial support or commitment that your district will be making. They should not reflect the total amounts budgeted to be paid by all participating districts over the school year.

Report Estimated Salaries in the Budget for the 2016-2017 School Year

Sections 1608 and 1716 of the Education Law (Please read the instructions and definitions before completing this form.)

Title Salary Employee Benefits

Other Remuneration

1. Superintendent of Schools 240,600 42,672 15,000

Please list the district or districts with which you will be sharing a superintendent (if applicable):

Associate, Assistant and Deputy Superintendents (Example Titles: Associate Superintendent for Instruction, Deputy Superintendent, Assistant Superintendent for Business, etc.)

2. ASST SUPERINTENDENT & CHIEF OPERATING198,880 51,2223. ASST SUPERINTENDENT FOR PERSONNEL & 198,880 48,7874. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33.

Salary: Administrative Compensation Information 2015-2016 - Page 3500101 - CLARKSTOWN CSD Official - as of 04/19/2016 02:11 PM

Other Supervisory and Administrative Employees Scheduled to Receive $130,000 or More in Salary

71. ELEMENTARY PRINCIPAL 175,92272. ELEMENTARY PRINCIPAL 161,27273. ELEMENTARY PRINCIPAL 205,18374. ELEMENTARY PRINCIPAL 162,83975. ELEMENTARY PRINCIPAL 174,26576. ELEMENTARY PRINCIPAL 206,72477. ELEMENTARY PRINCIPAL 186,98078. ELEMENTARY PRINCIPAL 171,09279. ELEMENTARY PRINCIPAL 156,81280. ELEMENTARY PRINCIPAL 160,30381. SECONDARY PRINCIPAL 141,27082. SECONDARY PRINCIPAL 169,17883. SECONDARY PRINCIPAL 203,22184. SECONDARY PRINCIPAL 168,74085. SECONDARY PRINCIPAL 166,58286. SECONDARY PRINCIPAL 176,78887. SUPERVISOR OF PUPIL SERVICES 147,00588. DIR CURRICULUM/INSTR(UNFILLED) 160,00089. EXEC. DIRECTOR OF PUPIL SERVICES 160,94290. DIRECTOR OF FACILITIES 136,73891. DIRECTOR OF BUSINESS SERVICES/SAFETY 132,88492. 93. 94. 95. 96. 97. 98. 99. 100. 101. 102. 103. 104. 105. 106. 107. 108. 109. 110. 111. 112.

Cover Library Books Adopted LTR 16-17.pdfBudget Process DescriptionRevenue Budget 2016-17ADOPTED Budget by Object for Document2016-17 Per pupil allocations_Adopted2016-17 1621-466 Detail SheetCAPITAL PROJECTS SCHEDULE 16-17BudgetPostcard-2016-17-32016-17 School Tax Report CardAdmin Salaries 2016-17Exemption Impact Report

meeting the needs of our children · 2016. 5. 21. · schools. for the 2016-2017 budget year they...

Documents