meetingsandtechnology.ppt
TRANSCRIPT
Meetings and technology
Ben Van den BerghVincent Valckx
Summary
Introduction Meetings/Virtual meetings Technology The End
Summary
Introduction Meetings/Virtual meetings Technology The End
Introduction
Some questions you have to think about: When you think of meetings, how can
Technology contribute? Does every member of a meeting have
to be in the same room? A person communicates in many
different ways, can you transfer them all using technology?
Introduction
Communication is very important example:
when you have an important “meeting” with a customer
for communication you need meetings
Summary
Introduction Meetings/Virtual meetings Technology The End
Meetings
Introduction Video conferencing Web conferencing Teleconferencing Online collaboration tools
Meetings
Introduction Video conferencing Web conferencing Teleconferencing Online collaboration tools
Introduction
“A majority of companies have higher travel expenses than they need” meeting face to face is best BUT there are also good ways to meet
virtually
Meetings
Introduction Video conferencing Web conferencing Teleconferencing Online collaboration tools
Video conferencing
What interactive use of video two or more locations to meet without being physically together example:
http://www.chilworthsciencepark.com/video_conferencing.html
Video conferencing
Advantages large groups of people disparate locales inexpensive webcams and free or low-
cost software Disadvantages
audio and video equipment charge by the hour
Meetings
Introduction Video conferencing Web conferencing Teleconferencing Online collaboration tools
Web conferencing
What interactive presentations audio by telephone/PC microphones example:
http://www.dataconnection.com/conferencing/
Web conferencing
Advantages Internet access and a phone 1 presentation for 2500 people
Disadvantages Expressions and body language
Meetings
Introduction Video conferencing Web conferencing Teleconferencing Online collaboration tools
Teleconferencing
What sophisticated call “bridges” different phone calls into a single
conversation example:
http://www.tele-conferences.net/
Teleconferencing
Advantages quickly and easily relatively low cost telephone
Disadvantages not for more-complicated information not a desirable way
Meetings
Introduction Video conferencing Web conferencing Teleconferencing Online collaboration tools
Online collaboration tools
What extranets/private websites you to share files, documents example:
http://www.aicomsolutions.com/methodology/meth-collab.html
Online collaboration tools
Advantages reduce the need for some meetings
Disadvantages communication is not interactive
Summary
Introduction Meetings/Virtual meetings Technology The End
Technology: How doing a tele-conference
Equipment Advance Materials Before During After
Equipment
Test it in advance! Surrounding noise Know the features
Technology: How doing a tele-conference
Equipment Advance Materials Before During After
Advance materials At least 3 days in advance Document uniquely
Titles Imagenumbers Pagenumbers
1 day ahead: Send reminder Include technical connection method Include ground rules
Technology: How doing a tele-conference
Equipment Advance Materials Before During After
Before
Lay out all documents on your desk Have a backup connection method Check your environment (noise) Check your appearance Make sure you can never be
interrupted
Technology: How doing a tele-conference
Equipment Advance Materials Before During After
During
Never wait more than 5 minutes for people
Always one speaker at a time Always say your name first Appoint someone to take notes Tape the call End the session in a good way
Technology: How doing a tele-conference
Equipment Advance Materials Before During After
After
Distribute notes the next day Ask for feedback
Meeting content Meeting manner
Summary
Introduction Meetings/Virtual meetings Technology Demo + The End
Demo
http://www.raindance.com/rndc/index.jsp
The End
Personal opinion about Meetings and Technology Great potential If possible always in person
What do you think? …
The End
Questions???