MeetingSphere for Team Diagnostics

How to build high performance work teams

1

What is MeetingSphere?

MeetingSphere is a meeting productivity solution:

► Actively engage participants in face-to-face, online or hybrid meetings

► Generate a higher volume of ideas, inputs and contributions

► Allow people to say what is really on their mind

► Support online team collaboration

(synchronous and asynchronous)

► Saves time and eliminates un-necessary

work

► Brings accountability and transparency to

the decision-making process

“Real knowledge in real time”

2

Three tiers of collaboration technology

► Collaboration applications

► Collaboration platforms

► Collaboration infrastructure

3

Where does MeetingSphere fit?

MeetingSphere complements

existing tools

► Leverages the ease-of-use and

functionality of desktop

productivity tools such as Word

& PowerPoint

► More structured for group work

than enterprise social

networking, file//content sharing

and project management

applications e.g Huddle,

DropBox, SmartSheet etc.

► Complements document

repositories and knowledge

systems e.g. SharePoint,

Alfresco, Base Camp etc.

4

Web Conferencing &

Video conferencing

MS Office Google Apps

CRM/ ERP Adobe Tools

Tools for doing the work

Tools for talking about the work

Chat/ VOIP Email

Document, File & Content Sharing

and Knowledge Systems

MeetingSphere assists in change management

and effective organizational development

MeetingSphere ensures engagement during

web conferences.

► When meetings take place online or on the phone, many

participants are not paying attention

► Multi-tasking has become the norm

► With MeetingSphere, participants are more active and

more engaged

► Easier for online participants to

convey their opinions

► Less time spent waiting to

contribute…more contributions

captured

1. We collect feedback and data on how your staff perceives the work team and its effectiveness (anonymously!)

2. Our consultant will report the results and areas of concern

3. We then support a group discussion and deep dive into the areas of concern

4. We will be using efficient group processes and high levels of engagement to develop potential solutions, which are then prioritized

5. Your team will develop actions to implement the prioritized solutions

6. We fully document and report the findings and solutions

7

Team Diagnostic

How does MeetingSphere makes a Work Team Diagnostic

more efficient?

8

Capture information about relevant

areas of concern.

2

Move content from

discussion to a Rating

Tool to prioritize and rate

ideas.

4 Generate Session

Reports instantly with

Report Maker.

6

Start with an on-line team

diagnostic.

1

Move content to a

Discussion Tool for joint

analysis and group

problem solving.

3

Assign priorities and follow-up

actions with Action Tracker.

5

And you can always ensure the right follow up is made

9

Capture information about relevant

areas of concern.

2

Move content from

discussion to a Rating

Tool to prioritize and rate

ideas.

4

Generate Session

Reports instantly with

Report Maker.

6

Start with an on-line team

diagnostic.

1

Move content to a

Discussion Tool for joint

analysis and group

problem solving.

3

Assign priorities and follow-up

actions with Action Tracker.

5

Follow up on action items

inside MeetingSphere or

export to other project tools.

7

Using MeetingSphere™ in work team diagnostics

10

Why MeetingSphere?

► Ensures the greatest possible candor and productivity during discovery meetings

► With anonymity, employees are far more likely to express honest attitudes and opinions

► Employees feel energized by being able to express their honest opinions and feel listened to and included

► Employees ‘buy-in’ and increase commitment to positive change

► Allows you to get more done in less time

► Because responses are submitted simultaneously, more ideas/opinions can be captured in a given period of time

MeetingSphere optimizes the discovery process

Single or multiple criteria (matrix) rating. Results are instantly available

and can be displayed as charts.

Rating Tool

Click to view

comments

Voting question

or criteria

description

Voting on

multiple criteria

Click check to

register vote.

12

MeetingSphere unlocks new ideas, improves buy-in.

► MeetingSphere supports robust idea generation

► Anonymity dramatically increases number and quality of ideas

► No one is nervous about expressing themselves

► No one has to wait to speak

► Fresh ideas (not rehash of existing ideas)

► Many more ideas in the same amount of time

► Easy to categorize ideas into themes

► Easy to move ideas into a vote/rate process

Captures ideas anonymously. Easy to sort ideas into themes.

Brainstorm Tool

Host view of

Toolbar and

MeetingSphere

Tools..

Topic of the

session

Contributions

from the

participants

Input box

Brainstorm

question posed

Contributions

sorted into

themes.

14

MeetingSphere promotes transparency and trust.

► Transparency in capture of ideas, opinions

► Everything documented in the tool – by the participants

themselves

► Decision-making is participatory and inclusive

► Criteria for decisions is known

► Results are not mysterious

► Trust in process and people

grows

Create discussion on multiple topics. Useful for gathering opinions asynchronously

or joint-development of documents. Makes online collaboration easy.

Discussion Tool

Simultaneous

discussion

topics.

Double-click to

open and add

input.

16

MeetingSphere supports prioritization and group

decision-making.

► Helps groups to prioritize and make decisions

► Single and multiple criteria voting

► Ranking

► Numeric scale

► Budget or resource allocation

► Results displayed in tables

and charts - instantly

Create, track and manage progress on Actions. Group members can capture

information and update progress between meetings. Attach Word, Excel,

PowerPoint or PDF documents.

Action Tracker

Track

progress,

record updates

and insert

supporting

documents and

links

Each action

includes a title,

person

responsible,

priority, due

date and

completion

percentage.

18

► When people feel they have been heard, they become more

committed to the process

► Commitment is contagious…

► People take more responsibility and follow through on actions

► Become internal champions for

change

MeetingSphere promotes commitment to action and results.

MeetingSphere produces automatic reports.

► Transcribing comments from discovery and brainstorming can be time-consuming…but in MeetingSphere, everything is captured in the tool

► Report Maker creates comprehensive reports with just a few clicks

► Reports contain exactly what has happened, increasing the perception of transparency

► Hours and hours are saved in the reporting process

► Reports generated as editable Word documents or tamper-proof PDF

MeetingSphere most common uses

► Organizational diagnostics & discovery meetings

► Strategy workshops

► Key account planning

► Change management programs

► Project risk assessment

► Mastering innovation

► Project learning reviews

► Etc.

All sorts of organizations are using MeetingSphere

Herts Police

► groupVision is a MeetingSphere business partner that specializes in optimizing group collaboration.

► We provide software tools and the expertise to apply them in any type of collaborative working environment.

► We work with certified professionals world wide from the International Association of Facilitators.

► Combined with a clear understanding of your objectives we design interactive and participative working environments that transform your organization to thrive in the 21st century.

About groupVision

Please keep in contact following us in Linkedin!

https://www.linkedin.com/company/groupvision