memorandum county of loudoun subject: action …...0004 wildwood farms active adult. the wildwood...

MEMORANDUM

COUNTY OF LOUDOUN

DATE: January 9, 2015

TO: Department and Agency Heads

FROM: Tim Hemstreet, County Administrator

SUBJECT: Action Report of the January 7, 2015 Board of Supervisors’ Business Meeting

Listed below is a summary report of the Board’s action taken at its January 7, 2015 Board of

Supervisors’ Business Meeting. Please work with your staff to follow through on the Board

action as noted.

- ANNOUNCMENT:

Chairman York announced that Supervisor Higgins would be participating in today’s

Board Meeting remotely. Chairman York read the following statement into the record:

“Pursuant to Code of Virginia, Section 2.2.3708.1, the Board of Supervisors adopted

Rules of Order, and the policy of the Board of Supervisors, Supervisor Higgins has

requested to participate in this meeting by electronic communication from a remote

location that is not open to the public. Supervisor Higgins has stated that he cannot

attend this meeting due to a personal matter, specifically, he is traveling for business and

will be joining the meeting from his hotel room outside the Commonwealth. As required

by law, a physical quorum of the Board is present in the Board Room and the Board has

made arrangements for the voice of Supervisor Higgins to be heard by all persons in the

Board Room. Mr. Higgins made this request within the timeframe required by policy and

the County Attorney has determined that Mr. Higgins meets the qualifications to

participate remotely. The Board will record in its minutes the specific nature of the

personal matter and the location from which Mr. Higgins is participating remotely.”

III. ORGANIZATIONAL MATTERS

A. ADOPTION OF THE RULES OF ORDER FOR 2015

Rules of Order & Citizens Appointments:

Supervisor Reid moved that the Board of Supervisors adopt the Rules of Order for 2015

as shown in Attachment 1. (Attached at the conclusion of this Action Report.) (Seconded

by Supervisor Volpe.)

Chairman York requested a friendly amendment to Section XI, letter F of the Rules of

Order, Page 9 regarding a ballot vote. It states that “When the Chairman determines that

a ballot vote would assist in the process of appointment, he may so direct. Each ballot

Action Report

Board Business Meeting

January 7, 2015

shall clearly indicate the member voting and be made a part of the public record of the

vote of the Board.” The County Attorney has indicated that due to VA Code Section

2.2-3710 the Board should not take ballot votes. Chairman York has indicated these votes

will now take place verbally.

Supervisor Reid accepted Chairman York’s friendly amendment to remove that Section

XI. F. and accordingly G, H, I, J, K, and L will be re-lettered in order to indicate the

removal of F.

Supervisor Reid accepted Supervisor Buona’s friendly amendment to

Section XIII. L. 4. d., concerning the Joint Board and School Board Committee (Page 12

of the Rules of Order) under “Mission Statement,” to change language stating that the

Joint Board and School Board Committee will meeting “monthly” and to replace it with

“quarterly or at the discretion of the Co-Chairs.”

Supervisor Reid amended the motion, Section XI, Subsection C, “Board members should

provide a resume or letter of interest of nominees prior to the nomination in consultation

with staff” and moved to replace with the words “Nominees shall submit the application

for advisory boards, commission or committee prior to their appointment.”

Voting on the Rules of Order for 2015, as amended, passed 8-0-1, Supervisor Clarke

absent for the vote.

At this time, no changes are proposed to Business Meeting and Public Hearing dates and

times. The proposed meeting schedule on Page 1 of the Rules of Order is as follows:

Business meetings will be held on the first and third Wednesdays of the month at

4:00 p.m. (with Public Input to begin as early as 6:00 p.m.). At the second

Business Meeting of the month, an additional time for Public Input will also be

set at 4:00 p.m., as instituted in April 2014.

Public Hearings will be held on the second Wednesdays of the month at 6:00 p.m.

One suggested schedule change is proposed in Section E to accommodate the Veteran’s

Day Holiday in November 2015 (see below).

B. ELECTION OF THE VICE-CHAIRMAN Supervisor Letourneau nominated Supervisor Williams to serve as Vice-Chairman for

2015. (Seconded by Supervisor Buona. The motion passed 8-0-1, Supervisor Clarke

absent for the vote.)

Chairman York moved that the Board of Supervisors confirm Supervisor Williams to

serve as Vice-Chairman for 2015. (Seconded by {inaudible}). The motion passed 8-0-1,

Supervisor Clarke absent for the vote.)

Action Report


January 7, 2015

C. STANDING COMMITTEE ASSIGNMENTS

Vice Chairman Williams moved that the Board of Supervisors approve the Standing

Committee Assignments for 2015 as outlined below. (Seconded by Supervisor Volpe.

The motion passed 8-0-1, Supervisor Clarke, absent for the vote.)

1. Finance/Government Services & Operations Committee

Ralph Buona, Chairman

Matt Letourneau

Ken Reid

Shawn Williams

Scott York

2. Transportation & Land Use Committee

Suzanne Volpe, Chairman

Janet Clarke

Eugene Delgaudio

Geary Higgins

Scott York

3. Economic Development Committee

Matt Letourneau, Chairman

Ralph Buona

Janet Clarke

Shawn Williams

Scott York

4. Joint Board & School Board Committee

Ralph Buona, Co-Chairman

Geary Higgins

Ken Reid

D. APPOINTMENT OF BOARD MEMBERS TO REGIONAL AND COUNTY

COMMITTEES AND COMMISSIONS

Supervisor Reid moved that the Board of Supervisors moved that the Board of

Supervisors approve the Regional and County Assignments for 2015 as outlined

above, amending of the NVTC appointments to include an alternate member.

(Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Clarke absent

for the vote.)

Action Report


January 7, 2015

1. Metropolitan Council of Government (COG) Board of Directors (two positions)

Two Board Member Representatives: Scott York, Matt Letourneau

Board Member Alternate (if desired):

2. Chesapeake Bay and Water Resources Policy Committee

Board Member Representative: Suzanne Volpe

Board Member Alternate:

3. Climate Energy and Environment Policy Committee

Board Member Representative: Ralph Buona

Board Member Alternate

4. Human Services and Public Safety Committee



5. Region Forward Coalition (formerly Metropolitan Development Policy

Committee)

Board Member Representative: Ken Reid


6. Metropolitan Washington Air Quality Committee (MWAQC)

Board Member Representative: Janet Clarke


7. National Capital Region Transportation Planning Board

Board Member Representative: Scott York


8. Northern Virginia Manpower Consortium Workforce Investment Board


9. Northern Virginia Regional Commission

Two Board Member Representatives: Scott York, Janet Clarke

10. Potomac Watershed Roundtable

Board Member Representative: Geary Higgins

11. Dulles Area Transportation Association (DATA)

Two Board Member Representatives: Scott York, Shawn Williams

12. Northern Virginia Transportation Authority (NVTA)


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January 7, 2015

13. Northern Virginia Transportation Commission (NVTC)


Alternate: Scott York

14. Route 28 Transportation Improvement District Commission

Four Board Member Representatives: Scott York, Matt Letourneau,

Suzanne Volpe, Shawn Williams

LOUDOUN COUNTY APPOINTMENTS:

1. Affordable Dwelling Unit Advisory Board

Board Member Representative or designee: Suzanne Volpe

2. Agricultural District Advisory Committee

Board Member Representative: Geary Higgins

3. Annexation Area Development Policy Committee (AADPC)

Two Board Member Representatives: Ken Reid, Geary Higgins

4. Coalition of Loudoun Towns (COLT)

Non-Voting Board Member Representative: Janet Clarke

5. Community Policy and Management Team


[Staff Member Designee: Julie Grandfield]

6. Disability Services Board


7. Family Services Board

Board Member (ex-officio member): Shawn Williams

8. Fiscal Impact Committee

Board Member (ex-officio member): Ralph Buona

9. Other Post-employment Benefits (OPEB) Investment Committee


10. Length of Service Award Program (LOSAP) Committee


Action Report


January 7, 2015

E. SCHEDULE ADJUSTMENTS FOR 2015

Vice Chairman Williams moved that the Board of Supervisors approve meeting schedule as

outlined in the Rules of Order, with the amendment of moving the November Public

Hearing to Tuesday, November 10, 2015, 6:00 p.m. (Seconded by Supervisor Reid. The

motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Chairman York has indicated that, in keeping with past practice, the second Business

Meetings in November and December will only be held if necessary and may be canceled.

- ADOPTION OF CONSENT AGENDA

Supervisor Buona moved that the Board of Supervisors adopt the following items on consent:

1a, 2, 6, 7, 8, 9, 10, 11a, 11b, 11d, 11e, 12a, 12b, R-1, R-2, R-3, R-4, R-5, R-6, R-7, and R-8.

(Seconded by Vice Chairman Williams. The motion passed 9-0.)

Board Request:

Supervisor Buona requested Board members find appointees for the Citizen Volunteer Work

Group as soon as possible so they can continue their work in 2015 (related to Item 12a on

consent).

- ADDITIONS/DELETIONS

Chairman York announced an addition to the agenda, #13-Reconsideration of Landmark

Legal motion from the December 3, 2014 Board Business Meeting.

- CHAIRMAN’S INFORMATION ITEMS

Chairman York expressed his pleasure with the success and activities of the Board and looks

forward to the remaining year of the Board’s term. Chairman York also thanked County staff

for their professionalism and dedication to the Board of Supervisors in helping make

Loudoun a great place to live, work, play, raise a family, and be educated. Chairman York

then announced that he would not run for re-election and as such has suspended all campaign

activities associated with running for re-election. He believed this was best for him and for

Loudoun County. He said his focus this year would be on the business of the Board and

completing his twenty-four years of elected and appointed public service honorably and

effectively. He stated that at the Board’s concluding meeting in December 2015, he would

be thanking a lot of folks and give final thoughts as Chairman. Nevertheless, he thanked the

members of his campaign team, particularly Tom Julia, Chad Campbell and Mike Belefski.

He added he would remain active assisting other candidates for the Board and other offices

and support those who share his belief in limited, compassionate, and fiscally responsible

government. He thanked his colleagues and County staff on the good work over the last

years.

Action Report


January 7, 2015

I-1 BRIEFING ITEM: LAND DEVELOPMENT APPLICATIONS

John Merrithew, Department of Planning, commented on the January 14, 2015 regular Public

Hearing which will be held at 6:00 p.m. He explained that there were eight (8) items on the

Board of Supervisors’ January Public Hearing agenda including six (6) land development

applications. All of the applications had been recommended for approval by the Planning

Commission. Staff concurs with the Commission on all applications except Item 8, ZMAP-2013-

0004 Wildwood Farms Active Adult. The Wildwood rezoning, which proposed 177 age-

restricted units on Sycolin Road in the Transition Policy area was coming forward with a staff

recommendation of denial. Staff had concerns that the density was 17 times higher than current

policy and zoning would support; the community would be auto-dependent because there were

no nearby, easily accessible amenities or services; and there were no standard age-sensitive

amenities or design features in the community or in the units that would ensure the project was

structurally committed to the active adult market. The Commission found the location and

design of the project to be appropriate; however, recommended the Board consider reevaluating

the planned residential density for the area. The Commission also recommended the applicant

consider several changes prior to the Board hearing: 1) Examine alternatives to actual

construction of the twenty-two (22) Affordable Dwelling Units; 2) explore proffering two golf

carts for use by residents on the development’s internal Virginia Department of Transportation

streets; and 3) remove both of the proffered roundabouts on Sycolin Road, as the County does

not support them on a major collector road. Refer to Attachment 1 for additional description of

each application. Attachment 2 outlines cases projected for February and March Public Hearings.

To view webcast; visit:

http://loudoun.granicus.com/MediaPlayer.php?view_id=63&clip_id=3972&meta_id=81406

(webcast timestamp 00:33:04)

To view 1-14-15 Public Hearing Packet; visit:

http://va-loudouncounty.civicplus.com/DocumentCenter/Index/12808

Staff Contacts: John Merrithew, Department of Planning

1. APPOINTMENTS

a. CONFIRMATIONS

Supervisor Buona moved that the Board of Supervisors confirm the following

appointments with terms expiring December 31, 2015, unless otherwise noted:


District Specific Appointments:

1. Advisory Commission on Youth

Linda Budzinski as the Sterling District representative

2. Lyme Disease Commission

Dr. Heather Applegate as the Algonkian District representative.

Non-District Specific Appointments:



Action Report


January 7, 2015

1. Disabilities Services Board

Jen Lofquist as Appointed Citizen representative. Term Date: 1/31/2018

2. Economic Development Advisory Commission

Taylor Chess as Development/Retail representative. Term Date: 12/31/16

H. Patrick Walters as Healthcare representative. Term Date: 12/31/17

James Leach as Data Center representative. Term Date: 12/31/17

B. HISTORIC DISTRICT REVIEW COMMITTEE AND LOUDOUN WATER

1. Historic District Review Committee

The Board made the following votes:

Leah Ferguson as At-large Appointed Member. Term Date: 6/30/17

(Received (9) affirmative votes by Supervisors Higgins, Reid, Volpe, Buona,

Williams, York, Letourneau, Clarke, and Delgaudio.)

Rob Hale as At-large Appointed Member. Term Date: 6/30/17

(Received (9) affirmative votes Supervisors Higgins, Reid, Volpe, Buona,

Williams, York, Letourneau, Clarke, and Delgaudio.)

Jane Covington as At-large Appointed Member. Term Date: 6/30/17

(Received (1) affirmative vote by Supervisor Clarke.)

Daniel Robey as At-large Appointed Member. Term Date: 6/30/17

(Received (8) affirmative votes by Supervisors Higgins, Reid, Volpe, Buona,

Williams, York, Letourneau, and Delgaudio.

Chairman York moved confirmation of Leah Ferguson, Rob Hale, and Daniel

Robey to the Historic District Review Committee. (Seconded by Vice Chairman

Williams. The motion passed 9-0.)

2. Loudoun Water Board

The Board made the following votes:

Ralph Watson as At-large Appointed Member. Term Date: 12/31/18

(Received (4) affirmative votes by Supervisors Volpe, Buona, York, and

Letourneau.)

Wallace H. Owings as At-large Appointed Member. Term Date: 12/31/18

Action Report


January 7, 2015

(Received (1) affirmative vote by Supervisor Buona.)

Terry Allen as At-large Appointed Member. Term Date: 12/31/18

(Received (5) affirmative votes by Supervisors Higgins, Reid, Williams, Clarke,

and Delgaudio.)

Charlie McKinney as At-large Appointed Member. Term Date: 12/31/18

(Received (5) affirmative votes by Supervisors Higgins, Reid, Williams, Clarke,

and Delgaudio.)

Pravin Gandhi as At-large Appointed Member. Term Date: 12/31/18

(Received (3) affirmative votes by Supervisors Volpe, York, and Letourneau.)

Chairman York moved confirmation of Terry Allen and Charlie McKinney to the

Loudoun Water Board. (Seconded by Vice Chairman Williams. The motion

passed 7-2, Supervisors Buona and Letourneau voted no.)

Supervisor Volpe requested that the Chairman send letters to the Loudoun Water

Board members who are leaving their service and thank them for their service.

B. NOMINATIONS

Board of Equalization

Supervisor Reid nominated John Hilton.

Courthouse Facilities and Grounds Committee

Supervisor Reid nominated Laurie Van Hook.

Disability Services Board

Chairman York nominated Greg Josephs.

Housing Choice Voucher Resident Advisory Board

Vice Chairman Williams nominated Rudolph Bailey, At-Large

Vice Chairman Williams nominated Melissa San Juan, At-Large

Vice Chairman Williams nominated Yolanda Madyum, At-Large

Vice Chairman Williams nominated Erica Allgood, At-Large

Joint Schools Committee

Chairman York nominated Anne Denzin as Citizens Volunteer.

Leesburg Airport Commission

Supervisor Reid nominated Bruce Roberts, as the Board’s representative

Other Post-Employment Benefits (OPEB Investment Committee)

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January 7, 2015

Supervisor Buona nominated John Scott Walbert.

Water Resources Technical Advisory Committee

Supervisor Reid nominated Christy Bixler.

Staff Contact: Amanda Logan, County Administration

2. ADMINISTRATIVE ITEMS REPORT OF JANUARY 7, 2015

Supervisor Buona moved that the Board of Supervisors approve the Administrative Items

Report of January 7, 2015. (Consent Item) (Seconded by Vice Chairman Williams. The

motion passed 9-0. )

a. Budget Adjustments

The Board of Supervisors moved to (1) approve the following budget adjustments as

set out in the January 7, 2015, Administrative Items Report: BA-2694383, BA-

2676751, BA-2676846, BA-2676824, BA-2676791,BA-2695383, BA-2695410, BA-

2697851, BA-2621035,BA-2661548, BA-2667425, BA-2544004, and BA-2754566;

(2) recognize an increase in revenue in the amount of $200,131 in the General Fund,

and (3) make an increase in appropriations of $800,131 in the General Fund.

Staff Contacts: Ben Mays, Penny Newquist, and Erin McLellan, Management &

Financial Services

b. Board of Supervisors’ Minutes

The Board of Supervisors moved to approve the October 1, 2014 Board Business

Meeting Minutes and the October 8, 2014 Public Hearing Minutes.

The following Committee Summaries are included in this packet:

04-08-14 Finance/Government Services & Operations Committee



10-17-14 Transportation and Land Use Committee Meeting

11-21-14 Transportation and Land Use Committee Meeting

09-04-14 Joint Board of Supervisors and School Board Committee Meeting

Staff Contact: Jeanette Gilbert, County Administration

c. Deeds for Approval

The Board of Supervisors moved to approve the following deeds as presented:

1) DEDI-2013-0008/Crosstrail Boulevard –McKeehan;

2) ESMT-2012-0018/Allder School Road –Cline;

3) ESMT 2012-0021/Allder School Road –Schneider;

4) ESMT 2012-0023/Allder School Road –Lachner;

5) ESMT 2012-0031/Allder School Road -Webber/Bles;

6) ESMT-2012-0016/Allder School Road -Ketoctin Baptist Church;

7) ESMT-2013-0016/Crosstrail Boulevard –McKeehan;

8) ESMT-2013-0051/Crosstrail Boulevard –McKeehan; and

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January 7, 2015

9) ESMT-2013-0053/Crosstrail Boulevard –McKeehan.

Staff Contacts: Mike Segfried and William Himel, Building and Development and

Mary Confroy-Valenta, County Attorney’s Office

d. Clarification of Need For New 0.2 FTE for DFS Changes to Positions

The Board of Supervisors moved to approve the creation of 0.2 FTE to fully address

the Board’s decision to transfer funding and 5 FTE from the dissolution of the Young

Adults Project and provide, with enhanced reimbursement from the State, a total of

7.2.

Staff Contact: Ellen Grunwald, Family Services

e. Approval to Rescind the Standard Project Administration Agreement Between

Loudoun County and the Northern Virginia Transportation Authority for the Route 28

Hot Spot Project (Sterling Boulevard to the Dulles Toll Road) (Broad Run &

Sterling)

The Board of Supervisors moved to authorize staff of the Department of

Transportation and Capital Infrastructure to notify the Northern Virginia

Transportation Authority that the May 21, 2014 Standard Project Administration

Agreement between NVTA and the County for the Route 28 Hot Spot project to

widen Route 28 between Sterling Boulevard and the Dulles Toll Road is hereby

rescinded, subject to the execution of a replacement SPAA for that project between

the NVTA and VDOT.

Staff Contacts: Terrie Laycock and Joe Kroboth, DTCI

f. Grant Of Utility Easement Over County Property – Round Hill Aquatic Facility

(Verizon Virginia, LLC Utility Easement) (Blue Ridge District)

The Board of Supervisors moved to approve the requested grant of easement

to Verizon Virginia, LLC as shown on plat number BCC-118939-R, and that the

Chairman, the Vice Chairman, the County Administrator, or his duly authorized

designee be authorized to execute a Deed of Easement other form of agreement

acceptable in form to the County Attorney.

Staff Contacts: Steve Torpy and Mark Novak, Parks, Recreation and Community

Services, Leo P. Rogers and Lauri A. N. Sigler, County Attorney’s Office

g. Correction: SPMI-2014-0009, Play And Learn Club, LLC

The Board of Supervisors moved to re-affirm the revised Conditions of

Approval dated August 19, 2014 for SPMI-2014-0009, Play and Learn Club, LLC,

attached to the January 7, 2015 Administrative Items Report.

Staff Contacts: Kate McConnell and John Merrithew, Department of Planning

h. Payment of NVFRC Escrowed Funds to The Between The Hill Community

Association

The Board of Supervisors moved to direct staff to:

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January 7, 2015

1. Amend the March 21, 2013 lease and use agreement with the Neersville Volunteer

Fire and Rescue Company, and the subsequent lease and use extensions, to do the

following:

a. identify the Between the Hills Community Association as the owner of the station

and property; and

b. direct escrow and lease payment to the Between the Hills Community Association

in the amount of $150,001;

2. Approve the lease and use agreement as amended above with the Between the Hills

Community Association and authorize the County Administrator and/or his agent to

execute said agreement and transmit the payment of $150,001 to the Between the

Hills Community Association once the agreement is fully executed by both parties

3. Terminate the March 21, 2013 lease and use agreement, and the subsequent lease

and use extensions, upon county payment of the escrow and lease amount of

$150,001 to the Between the Hills Community Association as dictated by the

amended agreement;

4. Approve the gifting of the portable trailers and a generator currently installed at the

former fire station facility by the county to the Between the Hills Community

Association.

Staff Contacts: John Sandy, County Administration, Randy Williford, General

Services and Chief Keith Brower, DFREM

i. Secondary Road Addition: Ashburn Place

The Board of Supervisors moved to adopt the resolution.

Staff Contacts: Rick Karle and Mike Seigfried, B&D

j. Secondary Road Addition: Baltzer Glenn



k. Secondary Road Addition: Marrwood 2, Stone Ridge - Phases A & B



3. LEGISLATIVE REPORT (Sandy/Gore)

SECTION 1: ITEM FOR BOARD ACTION

1. Allowing Counties to Change Speed Limits in School Zones

Action Report


January 7, 2015

Chairman York moved that the Board of Supervisors support legislation that provides

counties the same ability as towns and cities to change speed limits within school zones after

appropriate justification through an engineering and traffic investigation. (Seconded by

Supervisor Buona. The motion passed 9-0. )

2. Request for Legislation to Amend Section 33.21904 to Add Non-legislative Voting

Member on NVTC

Supervisor Reid moved that the Board of Supervisors request legislation to amend Section

33.21904 to add another non-legislative voting member for Loudoun County to the Northern

Virginia Transportation Commission and request that NVTC to adopt this seat as part of its

Legislative agenda. (Seconded by Supervisor Volpe.)

Supervisor Reid accepted Chairman York’s friendly amendment to include the following

language “and/or a study of this issue.”

Supervisor Reid’s motion, as amended, passed 9-0. Staff Contact: John Sandy, County Administration

4. FY2016 Fiscal Guidance (Information Item)

Tim Hemstreet, County Administrator, noted that the Dr. Eric Williams, LCPS

Superintendent, will provide his proposed budget for LCPS on Thursday, January 8th

.

Erin McLellan, Budget Officer, briefly discussed the budget outlook for the General Fund for

FY 2016 and based on the current real property tax rate of $1.155, the estimated equalized

real property tax rate of $1.13, and current revenue and expenditure forecasts.

Ben Mays, Budget, noted that there is an expected 2% change in re-evaluation in the positive

across the County.

Board Requests:

Supervisor Reid asked staff to provide his office with information on the numbers for the

cost to compete.

Staff Contacts: Tim Hemstreet, County Administration, Ben Mays, Erin McLellan

Management & Financial Services

5. Incentive Package for the Retention and Expansion of K2M Group Holdings, Inc. (Catoctin)

Supervisor Letourneau moved that the Board of Supervisors approve a Governor’s

Development Opportunity Fund (GOF) match in the amount of $450,000 through cash and

fee waivers.

Supervisor Letourneau further moved that the Board of Supervisors approve the Governor’s

Development Opportunity Fund Grant Performance Agreement as attached to the January 7th

staff report and authorize the County Administrator or his designee to execute the agreement.

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January 7, 2015

Supervisor Letourneau further moved that a budget adjustment be prepared in the amount of

$340,000 to appropriate a Governor’s Development Opportunity Fund cash grant match and

transfer this revenue to the Loudoun County Economic Development Authority for

distribution. (Seconded by Supervisor Reid. The motion passed 8-1, Supervisor Delgaudio

voted no.)

Staff Contact: Buddy Rizer, Economic Development

6. ZCPA-2014-0004/Ashby Ponds (Broad Run)

Supervisor Buona moved that the Board of Supervisors approve ZCPA-2014-0004, Ashby

Ponds, subject to the Proffer Statement dated August 22, 2014 and revised December 15,

2014 and based on the Findings for Approval contained in the January 7, 2015 Board of

Supervisors Business Meeting Action Item Staff Report. (Consent Item) (Seconded by Vice

Chairman Williams. The motion passed 9-0.)

Staff Contacts: Jacqueline Harlow and John Merrithew, Planning

7. Automated Gate System Emergency Access at Brockman Lane in the Great Falls Forest

Subdivision (Algonkian)

Supervisor Buona moved that the Board of Supervisors approve the use of $24,890 in DTCI

professional services operating budget funds to be expended on engineering design services

for the proposed automated vehicular gate system at Brockman Lane in the Great Falls Forest

subdivision. (Consent Item) (Seconded by Vice Chairman Williams. The motion passed 9-0.)

Staff Contacts: Eloisa Thring, Kathy Leidich and Joe Kroboth, DTCI

8. Board Member Initiative: Zoning Ordinance Modification (ZMOD) to Permit Covered

Decks and Porches to Encroach into the Minimum Rear Yard Zoning Ordinance

Requirement in Ashburn Farms Section 1

(This item was initiated by Chairman York.)

Supervisor Buona moved that the Board of Supervisors initiate a Zoning Ordinance

Modification that would permit covered decks and porches to encroach into currently

required minimum rear yards within Section 1 of the Ashburn Farm Community. (Consent

Item) (Seconded by Vice Chairman Williams. The motion passed 9-0.)

Staff Contact: Robin Bartok, Staff Aide to Chairman York

9. Board Member Initiative: Resolution of Support for Loudoun County Public Schools to Rent

School Facilities to Religious and Non-Profit Organizations

(This item was initiated by Supervisor Reid.)

Supervisor Buona moved that the Board of Supervisors authorize the Chairman to write a

letter to the Loudoun County School Board on behalf of the Board of Supervisors supporting

the existing policy to rent school facilities to religious and non-profit organizations. (Consent


Action Report


January 7, 2015

Staff Contact: Ben Svendsen, Staff Aide to Supervisor Reid

10. Board Member Initiative: Resolution to Condemn Racist Graffiti in Sterling (Reid)


Supervisor Buona moved that the Loudoun County Board of Supervisors adopt a resolution

condemning the recent incidents of hateful and racist graffiti in sterling, as shown in Attachment

1. (Consent Item) (Seconded by Vice Chairman Williams. The motion 9-0.)


11. Finance/Government Services and Operations Committee Reports:

11a. Contract Award/Construction of Russell Branch Parkway)

Supervisor Buona moved that the Board of Supervisors approve the recommendation of

the Finance/Government Services and Operations Committee to authorize the Purchasing

Agent to award a contract for the Construction of the Russell Branch Parkway to William

A. Hazel, Inc. in the estimated amount of $4,470,344.

Supervisor Buona further moved to direct staff to execute a budget adjustment to transfer

$125,000 from the CIP Contingency account to the Russell Branch Parkway capital

project account. (Consent Item) (Seconded by Vice Chairman Williams. The motion

passed 9-0.)

Staff Contacts: Mike Angel, Chris Glassmoyer, and Joe Kroboth, DTCI

11b. Request for Increase to FY 2015 Landfill Fee Waiver for Virginia Department of

Transportation


the Finance/Government Services and Operations Committee to approve an increase of

$393,000 in the landfill fee waiver for the Virginia Department of Transportation for

Fiscal Year 2015. (Consent Item) (Seconded by Vice Chairman Williams. The motion

passed 9-0.)

Staff Contacts: Charles Yudd, County Administration and Erin McLellan, Management

& Financial Services

11c. FY 2014 Year-End Financial Condition


the Finance/Government Services and Operations Committee to appropriate $12,173,635

of unassigned FY2014 fund balance for uses listed in this item (minus the fund balance

allocated to the Loudoun County Public Schools’ self-insurance fund) and direct the

County Administrator to program remaining unassigned FY2014 fund balance for one-

time purpose in the FY2016 Proposed Budget as needed.

Supervisor Buona further moved that the Board table the $7 million of fund balance for

the Loudoun County Public Schools self-insurance fund until further information is

Action Report


January 7, 2015

received from Loudoun County Public Schools. (Seconded by Supervisor Volpe. The

motion passed 9-0.)

Staff Contacts: Ben Mays, Janet Romanchyk and Erin McLellan, Management &

Financial Services

11d. Challenges to Service Delivery in Emergency Services and Psychiatric Services in the

Department of Mental Health, Substance Abuse, and Developmental Services


the Finance/Government Services and Operations Committee to approve the creation of

7.67 FTE in the Department of Mental Health, Substance Abuse and Development

Services to address the critical need for staffing resources in the Emergency Services and

Psychiatric Services programs. (Consent Item) (Seconded by Vice Chairman Williams.

The motion passed 9-0.)

Staff Contact: Joe Wilson, MHSADS

11e. Mid-Year Enhancement Request for the Department of Fire, Rescue, and Emergency

Management


the Finance, Government Services and Operations Committee to authorize the creation of

2.14 FTE within the Department of Fire, Rescue and Emergency Management for one

Administrative Assistant and one Records/Security Administrator. (Consent Item)


Staff Contacts: Chief Keith Brower, Karen McQuaid and Mary Maguire, DFREM

11f. Staff Resources for Parks, Recreation and Community Services-CASA Waiting Lists and

Center Assistant for Leesburg Senior Center

Supervisor Reid recused himself from the vote on the above item because it affects the

agency that his wife works for. She is a salaried employee of Loudoun County and is the

Director of Area Agency on Aging.


the Finance/Government Services and Operations Committee to authorize the creation of

3.76 FTEs within the Department of Parks, Recreation and Community Services in order

to expand the CASA program at four elementary schools, create an additional Program

Coordinator within the Children’s Division and create a Center Assistant for the Senior

Center of Leesburg. (Seconded by Vice Chairman Williams. The motion passed 7-1-1,

Supervisor Delgaudio voted no and Supervisor Reid recused.)

Staff Contact: Steve Torpy, Parks, Recreation and Community Services

12. Joint Board of Supervisors and School Board Committee Reports:

12a. Term Extension for the Citizens Volunteer Workgroup


the Joint Board of Supervisors and School Board Committee to extend the term of the

Action Report


January 7, 2015

Citizens Volunteer Workgroup to December 31, 2015 and affirm its current membership.

(Consent Item) (Seconded by Vice Chairman Williams. The motion passed 9-0.)

Staff Contacts: Heather Stinson and Tim Hemstreet, County Administration

12b. Support for Use of School Capital Funding for Elementary School Playgrounds


the Joint Board of Supervisors and School Board Committee to support the use of school

capital funding for playgrounds by Loudoun County Public Schools. (Consent Item)


Staff Contacts: Heather Stinson and Tim Hemstreet, County Administration

R-1 Resolution of Recognition for Constitutional Officers’ Week


Supervisor Buona moved that the Board of Supervisors declare the week of January 19-

23, 2015 as “Constitutional Officers’ Week in Loudoun County ” and that by doing so it

recognizes the direct service provided to the citizens of Loudoun County by the Clerk of

the Circuit Court, Commissioner of Revenue, Commonwealth’s Attorney, Sheriff and

Treasurer and acknowledges the new standards of customer service, innovative service

delivery, and responsiveness that fellow constitutional officers and other public servants

in Virginia emulate. (Consent Item) (Seconded by Vice Chairman Williams. The motion

passed 9-0.)

The Resolution of Recognition was presented to Loudoun’s Constitutional Officers: H.

Roger Zurn, Sheriff Michael Chapman, Robert Wertz, James Plowman, and Gary

Clemens.


R-2 Resolution of Recognition and Congratulations for Ryan Daniel Sill


Supervisor Buona moved that the Board of Supervisors adopt a Resolution of

Recognition and Congratulations for Ryan Daniel Sill and urge all residents of Loudoun

County to continue their support and encouragement of this worthy resident. (Consent


The Resolution of Recognition and Congratulations was presented to Ryan Daniel Sill.


R-3 Resolution of Appreciation for Home Depot in Ashburn

(This item was initiated by Vice Chairman Williams.)

Action Report


January 7, 2015

Supervisor Buona moved that the Board of Supervisors approve a Resolution of

Appreciation recognizing the employees of Home Depot in Ashburn, VA that

volunteered their time and skills to assist in the completion of the Water-Wise

Landscapes and Outdoor Educational Habitats Project at Mill Run Elementary School.

(Consent Item) (Seconded by Vice Chairman Williams. The motion passed 9-0.)

The Resolution of Appreciation was presented to the employees of Home Depot in

Ashburn who volunteered their time and skills to assist in the project at Mill Run

Elementary School.

Staff Contact: Mike Montoya, Staff Aide to Vice Chairman Williams

R-4 Resolution of Commendation for Hillside Elementary School

(This item was initiated by Vice Chairman Williams.)


Recognition and Congratulations for Ryan Daniel Sill and urge all residents of Loudoun

County to continue their support and encouragement of this worthy resident. (Consent


The Resolution of Commendation for Hillside Elementary School will be presented at a

future date.

Staff Contact: Mike Montoya, Staff Aide to Vice Chairman Williams

R-5 Resolution of Commendation for the Tuscarora High School Girls’ Cross Country Team



Commendation for the members of the Tuscarora High School Girls’ Cross Country

Team. (Consent Item) (Seconded by Vice Chairman Williams. The motion passed 9-0.)

The Resolution was presented to the members of the Tuscarora High School Girls’ Cross

Country Team.

Staff Contact: Jonathan Chambers, Staff Aide to Supervisor Reid

R-6 Resolution of Commendation for the Tuscarora High School Football Team



Commendation for the members of the Tuscarora High School Football Team. (Consent


The Resolution will be presented at a future date.


Action Report


January 7, 2015

R-7 Resolution of Commendation for the Loudoun County High School Volleyball Team



Commendation for the members of the Loudoun County High School Girls’ Volleyball

Team. (Consent Item) (Seconded by Vice Chairman Williams. The motion passed 9-0.)

The Resolution of Commendation for the Loudoun County High School Girls’ Volleyball

Team was presented to the coaches of the Loudoun County High School Girls’

Volleyball Team.


R-8 Proclamation Declaring January 18, 2015 Teen Cancer Awareness Week (Approval &

Presentation

(This item was initiated by Supervisor Buona.)

Supervisor Buona moved that the Board of Supervisors approve the Proclamation

Declaring January 18, 2015 Teen Cancer Awareness Week. (Consent Item) (Seconded

by Vice Chairman Williams. The motion passed 9-0.)

The Proclamation Declaring January 18, 2015 as Teen Cancer Awareness Week was

presented to Nikki Ferraro and her family.

Staff Contact: Dorri O’Brien, Staff Aide to Supervisor Buona

13. RECONSIDERATION OF DECEMBER 3RD

MOTION ON LANDMARK LEGAL

FOUNDATION

Chairman York moved reconsideration of the December 3rd

motion on Landmark Legal

Foundation. (Seconded by Supervisor Buona. The motion passed 5-3-1, Supervisors

Delgaudio, Reid and Volpe voted no and Supervisor Letourneau abstained.)

Chairman York withdrew the previous amendment to add Landmark Legal Foundation to

the list of tax exemption by designation. (No vote was required, as the withdrawal of the

amendment left no motion on the table for action.)

- CLOSED SESSION

Vice Chairman Williams moved that the Loudoun County Board of Supervisors recess

this public meeting and enter into closed session pursuant to Section 2.2-3711(A) (3) of

the Code of Virginia for the discussion or consideration of the acquisition or disposition

of real property for:

a. Northstar Boulevard Right-of-Way;

b. Lease of County property as collateral for a borrowing; and

c. A Park and ride lot in or near Leesburg.

Action Report


January 7, 2015

A discussion in an open meeting would adversely affect the bargaining position or

negotiating strategy of the Board.

Vice Chairman Williams moved that moved that the Loudoun County Board of

Supervisors recess this public meeting and enter into closed session pursuant to Virginia

Code Section 2.2-3711(A) (29) discussion of the award of public contracts for parking

garages at the Route 772 and Route 606 Metrorail stations, discussion of which in an

open session would adversely affect the bargaining position of negotiating strategy of the

Board.

Vice Chairman Williams moved that moved that the Loudoun County Board of

Supervisors recess this public meeting and enter into closed session pursuant to Virginia

Code Section 2.2-3711(A) (1) for an evaluation of the County Administrator.

Seconded by Supervisor Buona. The motion passed 9-0.

(Supervisor Higgins will join closed session in the Lovettsville Room remotely by phone.

At the Chairman’s request, Supervisor Higgins affirmed he was alone and no one was in

the room with him.)

Vice Chairman Williams moved that the closed session be adjourned, that the Board of

Supervisors reconvene its public meeting, and that the minutes of the public meeting

should reflect that no formal action was taken in the closed session. (Seconded by

Supervisor Buona. The motion passed 7-0-2, Supervisors Clarke and Reid absent for the

vote.)

Vice Chairman Williams moved that the Resolution Certifying the Closed Session be

adopted and reflected in the minutes of this public meeting. (Seconded by Supervisor

Volpe. The motion passed 8-0-1, Supervisor Reid absent for the vote.)

Resolution Certifying Closed Session

WHEREAS, the Loudoun County Board of Supervisors this 7th

day of January,

2015, convened in closed session by an affirmative recorded vote and in accordance with

the provisions of the Virginia Freedom of Information Act:

NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does

hereby certify that to the best of each member’s knowledge, (1) only public business

matters lawfully exempted from open meeting requirements under the Freedom of

Information Act were discussed in the closed session to which this certification applies;

and (2) only such public business matters as were identified in the motion by which the

said closed session was convened were heard, discussed or considered by the Board of

Supervisors.

Action Report


January 7, 2015

- AUTHORIZING USE OF THE LOUDOUN COUNTY GOVERNMENT CENTER AS

ADDITIONAL COLLATERAL FOR LEASE FINANCING ARRANGEMENT

Chairman York moved that the Board of Supervisors approve the resolution entitled,

Resolution of the Board of Supervisors of Loudoun County, Virginia Authorizing the Use

of the Loudoun County Government Center as Additional Collateral for Lease Financing

Arrangement. (Seconded by Vice Chairman Williams. The motion passed 8-0-1,

Supervisor Reid absent for the vote.)

ATTACHMENT:

Attachment 1 – Rules of Order Adopted at the January 7, 2015 Business Meeting

MEMORANDUM

COUNTY OF LOUDOUN




SUBJECT: Action Report of the January 14, 2015 Board of Supervisors’ Public Hearing

Listed below is a summary report of the Board’s action taken at its January 14, 2015, Board of

Supervisors’ Public Hearing. Please work with your staff to follow through on the Board action

as noted.

1. PROPOSED SALE OF COUNTY PROPERTY, COUNTY-OWNED AFFORDABLE

DWELLING UNITS (ADUS) (Blue Ridge) Supervisor Clarke moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Buona. The motion passed 7-0-2, Supervisors Reid and Volpe absent for the vote.) Supervisor Clarke moved that the Board of Supervisors approve the sale, to qualified ADU certificate holders, of the County owned Affordable Dwelling Units located at the following addresses:

42117 Piebald Square #4D, Aldie, VA 20105 42125

Piebald Square #4H, Aldie, VA 20105

24672 Footed Ridge Terrace #9H, Sterling, VA 20166

These sales shall be contingent upon the receipt of contracts from the purchasers acceptable

in form to the County Attorney.

Supervisor Clarke further moved that the Chairman, the Vice Chairman, the County Administrator, or his duly authorized designee be authorized to sign the deeds to the purchasers. Said deeds shall be approved as to legal form by the County Attorney, who shall be authorized to execute all necessary collateral documents at settlement. (Seconded by Supervisor Buona. The motion passed 7-0-2, Supervisors Reid and Volpe absent for the vote.) Staff Contacts: Kelly Marrocco & Ellen Grunewald, Family Services

2. PROPOSED CONVEYANCE OF WATERLINE EASEMENT TO TOWN OF

PURCELLVILLE ON COUNTY PROPERTY (FIELDS FARM PARCEL) TO SERVE

MAYFAIR (F/K/A AUTUMN HILL) (Blue Ridge)

Supervisor Clarke moved that the Board of Supervisors forward this item to the January 21,

2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor Buona.

The motion passed 7-0-2, Supervisors Reid and Volpe absent for the vote.)

Staff Contacts: Ron Brown & Leo Rogers, County Attorney’s Office

Paul Brown & Joe Kroboth, Transportation and Capital Infrastructure

Board of Supervisors’ Public Hearing

Action Report

January 14, 2015

Page 2

3. REVIEW AND RENEWAL, MODIFICATION OR TERMINATION OF THE OATLANDS

AGRICULTURAL AND FORESTAL DISTRICT (Catoctin) Supervisor Higgins moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Williams. The motion passed 7-0-2, Supervisors Reid and Volpe absent for the vote.) Supervisor Higgins withdrew his motion to suspend the rules. Supervisor Higgins moved that the Board of Supervisors forward the Review and Renewal, Modification or Termination of the Oatlands Agricultural and Forestal District item to the March 4, 2015, Board of Supervisors Business Meeting for action. Supervisor Higgins further moved that the Board of Supervisors direct staff to notify all owners of land within the Oatlands Agricultural and Forestal District via first-class mail and published notice in a newspaper having a general circulation within the District that the Board intends to modify the conditions of the District to provide that the period before the next review of the District shall be four (4) years. (Seconded by Vice Chairman Williams. The motion passed 7-0-2, Supervisors Reid and Volpe absent for the vote.) Staff Contacts: Kelly Boles & Buddy Rizer, Economic Development

4. SIDP 2012-0003 /VIRGINIA MANOR SIGN PLAN (Blue Ridge)

Supervisor Clarke moved that the Board of Supervisors suspend the rules. (Seconded by

Supervisor Letourneau. The motion passed 8-0-1, Supervisor Reid absent for the vote.)

Supervisor Clarke moved that the Board of Supervisors approve SIDP 2012-0003, Virginia

Manor, subject to the Conditions of Approval dated January 12, 2015, and based on the

Findings for Approval included as Attachment 1 to the January 14, 2015, Board of

Supervisors Public Hearing Supplemental Memorandum. (Seconded by Supervisor

Letourneau. The motion passed 8-0-1, Supervisor Reid absent for the vote.)

Staff Contacts: Jacqueline Harlow & John Merrithew, Planning and Zoning

5. SPEX 2014-0015, SPEX 2014-0016 /BECO SUBSTATION AT KINCORA VILLAGE

(Broad Run) Vice Chairman Williams moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Buona. The motion passed 8-0-1, Supervisor Reid absent for the vote.) Vice Chairman Williams moved that the Board of Supervisors approve SPEX 2014-0015 and

SPEX 2014-0016, BECO Substation at Kincora Village, subject to the Conditions of

Approval dated December 24, 2014, and based on the Findings for Approval contained in the

January 14, 2015, Board of Supervisors Public Hearing staff report. (Seconded by Supervisor

Buona. The motion passed 8-0-1, Supervisor Reid absent for the vote.)

Staff Contacts: Judi Birkitt & John Merrithew, Planning and Zoning

6. ZMAP 2014-0004 /OLD STERLING (Sterling) Supervisor Delgaudio moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Reid absent for the vote.)


Action Report

January 14, 2015

Page 3

Supervisor Delgaudio moved that the Board of Supervisors approve ZMAP 2014-0004, Old

Sterling, subject to the Proffer Statement dated December 9, 2014, and based on the

Findings for Approval included in the January 14, 2015, Board of Supervisors Public

Hearing staff report. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor

Reid absent for the vote.)

Staff Contacts: Kate McConnell & John Merrithew, Planning and Zoning

7. ZMAP 2013-0010, ZCPA 2013-0007, SPEX 2013-0037 /GLASCOCK FIELD AT STONE

RIDGE (Blue Ridge) Supervisor Clarke moved that the Board of Supervisors forward ZMAP 2013-0010, ZCPA 2013-0007, SPEX 2013-0037, Glascock Field at Stone Ridge, to the February 4, 2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Supervisor Reid absent for the vote.) Mark Looney with Cooley LLP, the representative for the applicant, agreed to a timeline extension. Board Request: Chairman York requested that the County Attorney work with Planning staff to determine the enforceability of certain proffers associated with Arcola Center specific to Arcola Boulevard. Staff Contacts: Marchant Schneider & John Merrithew, Planning and Zoning

8. ZMAP 2013-0004 /WILDWOOD FARMS ACTIVE ADULT (Catoctin)

This item was deferred.


MEMORANDUM

COUNTY OF LOUDOUN




SUBJECT: Action Report of the January 21, 2015 Board of Supervisors’ Business Meeting

Listed below is a summary report of the Board’s action taken at its January 21, 2015 Board of


action as noted.


Vice Chairman Williams moved that the Board of Supervisors adopt the following items

on consent: 1a, 2, 4, 7, 8, 10, 11a, 11b, 12b, and R-1. (Seconded by Supervisor Buona.



No additions or deletions to the agenda.

- CHAIRMAN’S INFORMATION ITEM

Chairman York provided the Board a budget update. He announced that staff had

forwarded Board members a schedule for the upcoming budget worksessions. He asked

Board members to respond to staff’s request as the schedules were tight.

I-1 SIGNIFICANT INCIDENT REPORTS AND BRIEFING BY FIRE CHIEF KEITH

BROWER

W. Keith Brower Jr., Fire-Rescue Chief, was available for Board member questions. No

briefing was necessary.

Link to Item: http://va-loudouncounty.civicplus.com/DocumentCenter/View/110910

Link to Webcast:


50 (timestamp 00:26:06)

Staff Contacts: Heather Stinson, John Sandy and Tim Hemstreet, County Administration

and Chief Keith Brower, DFREM

I-2 2014 ANNUAL REPORT BY THE COMMUNICATIONS COMMISSION TO THE

BOARD OF SUPERVISORS

The Communications Commission presented the 2014 Annual Report to the Board. This

report is submitted pursuant to Article III of the Commission’s bylaws under the heading

http://va-loudouncounty.civicplus.com/DocumentCenter/View/110910



Action Report


January 21, 2015

Page 2

of Duties, paragraph I. Also submitted will be the Commission’s “State of the County –

Cable and Open Video Systems Franchise Status Report”.

The Board concurred to forward the discussion on the Communications Commission on

the ZOAM and ordinance recommendations to a future Transportation and Land Use

Committee meeting.

The Board concurred to forward the discussion on the Communications Commission

franchise, enforcement and accountability to a future Finance/Government Services

Operations Committee meeting.

Board Requests:

Chairman York requested staff provide the Board a hard copy of the proposed ordinance

changes.

Supervisor Clarke requested staff to forward the Communications Commission item to

Sandy Terrie at the State of Virginia.


Link to Webcast:


51 (timestamp 00:31:14)

Staff Contacts: Wendy Wickens, Bill McIntyre and Zenon Dragosz, DIT

I-3 NEW ELECTRONIC PAYMENTS PROGRAM (NEPP) FOR TRANSIT SERVICES

(COUNTYWIDE)

Paul Mounier, Department of Transportation and Capital Infrastructure, made a detailed

presentation on the New Electronic Payments Program (NEPP) for transit services and

that it would replace the current system. On December 2, 2014, an informational item

was presented at a meeting of the Northern Virginia Transportation Commission (NVTC)

on the New Electronic Payments Program (NEPP) planned for implementation by the

Washington Metropolitan Area Transit Authority. This item summarized for the Board of

Supervisors the material presented at the NVTC meeting and provided a status report on

the system implementation.

Chairman York stated that he would have a discussion with County staff regarding the

NEPP issue and return to the Board with a recommendation.

Board Requests:

Chairman York asked staff to provide payment system options for this Board or future

Board.

Chairman York suggested that the Board have the discussion and have a placeholder in

for the FY2017 Capital Budget.




Action Report


January 21, 2015

Page 3


Link to Webcast:


52 (timestamp 00:57:52)

Staff Contacts: Paul Mounier, Kathy Leidich and Joe Kroboth, DTCI

I-4 UPDATE ON RASPBERRY FALLS & SELMA ESTATES WATER ISSUES

Charles Yudd, County Administration, provided the Board an update on Raspberry Falls

and Selma Estates Water Issues. At the January 7, 2015 Business Meeting, Supervisor

Geary Higgins requested staff provide the Board with an additional information regarding

the water issues at Raspberry Falls and Selma Estates; specifically to clarify issues

related to the County’s ability to issue building permits in Raspberry Falls and Selma

Estates, given the ongoing water issues.

The Board concurred with Chairman York’s recommendation to forward this discussion

to a future Transportation and Land Use Committee.

Board Requests:

Chairman York asked the County Attorney if the Board of Supervisors could dismantle

the Loudoun Water Board and the County become the Loudoun Water Board and

whether or not the director of Loudoun Water can be incorporated into the County where

they would be a department head under the County Administrator.

Supervisor Higgins requested that staff contact Loudoun Water to confirm their actions

with respect to the commission permits.

Supervisor Clarke requested that staff forward this information item to Loudoun Water

and also provide the Board of Supervisors information on how surrounding jurisdictions

handle communal systems.


Link to Webcast:


77 (timestamp 01:11:55)

Staff Contact: Charles Yudd, County Administration

1. APPOINTMENTS

a. CONFIRMATIONS

Vice Chairman Williams moved that the Board of Supervisors confirm the following


(Consent Item) (Seconded by Supervisor Buona. The motion passed 9-0.)







Action Report


January 21, 2015

Page 4

Board of Equalization

John Hilton, Term Date: 12/31/2018

Courthouse Facilities and Grounds Committee

Laurie Van Hook.


Greg Josephs, Term Date: 1/31/2018

Housing Choice Voucher Resident Advisory Board

Rudolph Bailey, At-Large Term Date: 6/30/2015

Melissa San Juan, At-Large Term Date: 6/30/2015

Yolanda Madyum, At-Large Term Date: 6/30/2016

Erica Allgood, At-Large Term Date: 6/30/2016

Joint Committee Volunteer Citizens Work Group

Anne Denzin, as the Chairman At-Large Representative (to be confirmed by the

School Board at a future meeting)

Leesburg Airport Commission

Bruce Roberts, as the Board’s representative

Other Post-Employment Benefits (OPEB Investment Committee)

John Scott Walbert, Term Date: 12/31/2016

Water Resources Technical Advisory Committee

Christy Bixler

B. NOMINATIONS

Economic Development Authority

Chairman York nominated Paul Bice.

Dulles Town Center Authority

Supervisor Volpe nominated Brian Cullen.

Zoning Ordinance Action Group

Supervisor Clarke nominated Louise Zwicker.


2. ADMINISTRATIVE ITEMS REPORT OF JANUARY 21, 2015

Vice Chairman Williams moved that the Board of Supervisors approve the

Administrative Items Report of January 21, 2015. (Consent Item) (Seconded by


Action Report


January 21, 2015

Page 5



set out in the January 21, 2015, Administrative Items Report: BA-2760123, BA-

2799773, BA-2812722, BA-2712311, BA-2712418, BA-2795240, and BA-2795333;

(2) recognize a decrease in revenue in the amount of $1,274 in the General Fund, and

(3) make a decrease in appropriations of $1,274 in the General Fund.


Financial Services


The Board of Supervisors moved to approve the October 15, 2014, November 5, 2014

and December 3, 2015 Board Business Meeting Minutes and the November 12, 2014

Public Hearing Minutes.

No Committee Summaries included in this packet.



The Board of Supervisors moved to approve the following deed as presented:

1) ESMT-2014-0059/Providence Ridge Turn Lane Deed of Open Space

Easement and Vacation.



d. Correction: CMPT-2014-0002, Verizon Wireless White Pump

The Board moved to re-affirm the Commission Permit Plat dated April 3, 2014 and

revised through July 7, 2014 for CMPT-2014-0002, Verizon Wireless White Pump.

Staff Contacts: Tyler Klein and John Merrithew, Planning and Zoning

e. Proposed Open Space Easement At Mosby’s Ridge (Blue Ridge)

The Board of Supervisors moved to acknowledge that the Mosby’s Ridge

Estates, LLC offer to gift an open space easement to the County has been withdrawn

and that no further action by this Board is required.

Staff Contacts: Ron Brown, County Attorney’s Office, Kristin Brown and Larry

Stipek, Mapping

f. ELECTRICITY USAGE - COURT HOUSE GROUNDS – MLK “I HAVE A

DREAM” ANNUAL CELEBRATION

The Board of Supervisors moved to approve an exception to the “no use of electricity

at the Courthouse Grounds” rule for the MLK “I Have a Dream” Celebration”

retroactive to January 19, 2015.

Staff Contacts: Randy Williford and Jim Koenig, General Services

Action Report


January 21, 2015

Page 6

g. Secondary Road Addition: Hillhigh Orchard



3. STATE AND FEDERAL LEGISLATIVE REPORT

SB 997 & SB 837

Chairman York moved that the Board of Supervisors support SB 997 (Stuart) and SB 837

and/or similar legislation and/or any necessary federal or state regulatory changes, that if

appropriately amended, would help expedite the process of getting qualified career and

volunteer emergency medical services personnel approved and into service. (Seconded by

Vice Chairman Williams. The motion passed 8-0-1, Supervisor Volpe absent for the vote.)

WITHDRAWING COMMISSION PERMIT INITIATIVE

Chairman York moved that the Board of Supervisors remove the priority initiative

“Clarify the Period for Board of Supervisors Review of Certain Commission Permits by

Establishing a 90 Day Period for Review” from its 2015 Legislative Program and the

subsequent draft legislation.

Chairman York further moved that the Board of Supervisors direct staff to begin the

process for updating the County’s zoning ordinance with regarding changing the review

period for Certain Commission Permits to the appropriate period. (Seconded by

Supervisor Reid. The motion passed 8-0-1, Supervisor Volpe absent for the vote.)

WITHDRAWING LEGISLATION TO AMEND SECTION 33.2-1904

The Board took no action.

ADDENDUM:

HB 2170:

Chairman York moved that the Board of Supervisors recommend to Delegate Minchew

that the State first study the issue this year and then come back at during the following

legislative season for potential legislation; and then the Board may provide its opinion for

what it believes is best for the region. (Seconded by Vice Chairman Williams.)

Supervisor Reid moved an amendment to Chairman York’s motion that the Board of

Supervisors endorse HB2170 and if the bill failed to seek a study of NVTC and NVTA

consolidation from the State legislature. (Seconded by Supervisor Delgaudio.)

(Chairman York ruled Supervisor Reid’s amendment to his motion out of order.)

Chairman York’s motion passed 7-2, Supervisors Delgaudio and Reid opposed.

Action Report


January 21, 2015

Page 7

Other Board Requests:

With no objection by the Board, Chairman York indicated that the Board of Supervisors

would continue to support Delegate Ramadan’s bill on the Greenway in terms of matching

efforts in front of the SCC regarding lowering rates, distance pricing and stopping yearly

increases.

Supervisor Delgaudio requested staff to provide the Board information regarding HB1488

on disputing conservation easements. The language is intended to ensure that there is

some type of mediation process controlled by the easement authority, whether public or

private.

Staff Contact: John Sandy, County Administration

4. SPMI-2013-0009/PROPERTY OF JAMES MARRACCINI (CATOCTIN)

Vice Chairman Williams moved that the Board of Supervisors approve SPMI-2013-0009,

Property of James Marraccini, subject to the Conditions of Approval dated January 6,

2015 and based on the Findings for Approval attached to the January 21, 2015 Board of

Supervisors’ Business Meeting Action Item. (Consent Item) (Seconded by Supervisor

Buona. The motion passed 9-0. )

Staff Contacts: Kate McConnell and John Merrithew, Planning and Zoning

5. COURTS COMPLEX PHASE III PROJECT UPDATE – COURTHOUSE DESIGN

CONCEPT ENDORSEMENT

(LEESBURG)

(1) Supervisor Buona moved that the Board of Supervisors endorse the design Concept

5D for the Phase III Courts project new General District Courthouse as shown in

Attachments 1 and 2, as presented by Dewberry Architects, Inc. and to direct staff to

cooperate with the Town of Leesburg, including the Town’s Board of Architectural

Review to obtain the necessary approvals to implement design Concept 5D.

(Seconded by Supervisor Reid.)

(2) Supervisor Buona further moved that the Board of Supervisors direct staff to work

with Dewberry Architects, expending minimal cost and time, to develop a series of

graphics which depict a General District Courts building and campus that retain the

buildings located at 106, 108, 110, and 112 Edwards Ferry Road in response to the

Town of Leesburg’s Board of Architectural Review’s request and following

submission and response from the Board of Architectural Review, return to the Board

to provide a status report and seek final campus design endorsement. (Seconded by

Supervisor Reid.)

Chairman York requested separation of the motions.

(Supervisor Buona withdrew motion (2).)

Action Report


January 21, 2015

Page 8

Supervisor Reid moved an amendment that the Board of Supervisors direct staff to

complete an evaluation of the existing buildings located at 106, 108, 110, and 112

Edwards Ferry Road to determine their construction type and structural suitability for

relocation or dismantling and include an estimate of the cost thereof for each building if

they are deemed suitable for relocation dismantling. (Seconded {inaudible}).

Voting on Supervisor Buona’s original Motion (1) passed 9-0.

Voting on Supervisor Reid’s amendment passed 7-2, Supervisors Letourneau and Volpe

voted no.

Board Requests:

Chairman York indicated that he would be in contact with the Mayor of Leesburg

regarding the proposed design for the Phase III Courts Project.

Staff Contacts: Joe Kroboth and Peter Hargreaves, Transportation & Capital

Infrastructure And Randy Williford, General Service

6. TRANSIT OPERATIONS: PROPOSED SERVICE CHANGES AND TRANSIT

OPTIONS UPDATE (COUNTYWIDE)

Vice Chairman Williams moved that the Board of Supervisors direct staff to implement

the proposed service changes identified in the January 21, 2015 Staff report on February

2, 2015.

Vice Chairman Williams further moved that the Board direct staff to develop a plan to

expand evening services from Wiehle-Reston East Metro rail station to provide later trips

and direct staff to bring funding for this operation as a discussion in the FY2016 Budget

Work Sessions. (Seconded by Supervisor Letourneau.)

Supervisor Reid moved an amendment that the Board of Supervisors direct staff to add

one bus from Leesburg to Wiehle in the next fiscal year and come back to the

Finance/Government Services and Operations Committee with the cost. (This motion did

not receive a vote.)

Vice Chairman Williams’ original motion passed 6-3, Supervisors Delgaudio, Reid and

Volpe voted no.

Board Requests:

Supervisor Letourneau requested staff to amend the table for the list of stops for Route 85

and specifically identify a stop at the Multi-Purpose Center and to also provide this

information to the Board.

Vice Chairman Williams commented on the need for evening bus services from Wiehle

to Park & Ride Lots in Loudoun County. He added that by forwarding this discussion to

Action Report


January 21, 2015

Page 9

a March budget worksession, the Board could have a discussion about expanded service

in the context of budgetary constraints and to work towards a good solution.

Staff Contacts: Paul Mounier, Kathy Leidich and Joe Kroboth, DTCI

7. NAMING OF BRAMBLETON EAST/WEST PARK IN THE BLUE RIDGE AND

DULLES DISTRICTS, AND LOUDOUN VALLEY STREAM PARK IN THE BLUE

RIDGE AND DULLES DISTRICTS

Vice Chairman Williams moved that the Board of Supervisors adopt the Resolution

Naming these parks as set forth in (Attachment 3) naming these parks Brambleton

Community Park and Broad Run Valley Park. (Consent Item) (Seconded by Supervisor


Staff Contact: Steve Torpy, PRCS

8. COUNTY ADMINISTRATOR SALARY INCREASE AND CONTRACT

MODIFICATION

Vice Chairman Williams moved that the Board of Supervisors approve a 3% increase in

the annual base salary of the County Administrator and amend Section 3 of his

Employment Agreement to incorporate this increase as part of his annual base salary,

effective January 23, 2015.

Vice Chairman Williams further moved that the Board approve an amendment to the

County Administrator’s Employment Agreement to replace the $600.00 per month car

allowance be replaced with a $600.00 per month contribution to the County

Administrator’s deferred compensation account. (Consent Item) (Seconded by Supervisor


9. PROPOSED CONVEYANCE OF WATERLINE EASEMENT TO TOWN OF

PURCELLVILLE ON COUNTY PROPERTY TO SERVE MAYFAIR (BLUE RIDGE)

Supervisor Clarke moved that the Board of Supervisors deny the waterline easement to

the Town of Purcellville for the Mayfair Subdivision as shown on Attachment 1 and

described in the January 14, 2015 public hearing staff report. (Seconded by Supervisor

Delgaudio. The motion FAILED 2-7, Supervisors Buona, Higgins, Letourneau, Reid,

Volpe, Williams and York voted no.)

Chairman York moved that the Board of Supervisors grant the waterline easement to the

Town of Purcellville as shown on Attachment 1 to the January 21, 2015, Action Item, and

that the Chairman, Vice Chairman, or County Administrator, or his duly authorized

designee, be authorized to execute the necessary Deed provided in a form acceptable to

the County Attorney. (Seconded by Vice Chairman Williams. The motion passed 8-1,

Supervisor Clarke voted no.)

Staff Contacts: Ron Brown & Leo Rogers, County Attorney’s Office and Paul Brown &

Joe Kroboth, Transportation and Capital Infrastructure

10. BOARD MEMBER INITIATIVE: PERMANENT SAFETY IMPROVEMENTS TO

LOUDOUN COUNTY PARKWAY AND CENTER STREET (DULLES)

Action Report


January 21, 2015

Page 10

(This was initiated by Supervisor Letourneau.)

Vice Chairman Williams moved that the Board of Supervisors direct staff to report back

to the Board with cost estimates for the design and construction of a permanent safety

improvement at the intersection of Loudoun County Parkway and Center Street.

Vice Chairman Williams further moved that staff identify possible funding sources for

the design and construction of the improvements and report back to the Board. (Consent

Item) (Seconded by Supervisor Buona. The motion passed 9-0. )

Staff Contact: Monica Filyaw, Staff Aide to Supervisor Letourneau

11a. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT: CONTRACT AWARD/ON CALL ROADWAY/TRANSPORTATION

DESIGN SERVICES


recommendation of the Finance/Government Services and Operations Committee to

authorize the Purchasing Agent to award one-year contracts for Roadway/Transportation

Design Services to: Dewberry Consultants, LLC; Wallace Montgomery & Associates,

LLP; J2 Engineers, Inc.; and ATCS, PLC., in the total estimated amount of $4,000,000.

(Consent Item) (Seconded by Supervisor Buona. The motion passed 9-0. )

Staff Contacts: Joe Kroboth and Christopher Glassmoyer, Transportation and Capital

Infrastructure and Mike Angel, Management & Financial Services

11b. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT: PARKING NEEDS FOR LOUDOUN COUNTY GOVERNMENT

FACILITIES IN DOWNTOWN LEESBURG (LEESBURG)


recommendation of the Finance/Government Services and Operations Committee to

direct staff to proceed with Option 1 utilizing existing capital appropriations to design

approximately 180 additional parking spaces at the planned Courts structured parking

garage on the Pennington Parking Lot site and to coordinate approvals with the Town of

Leesburg as required. I further move to authorize staff to provide a supplemental funding

plan for the Board’s consideration during the FY 2016 Capital Improvement Program

budget deliberations to provide $3,098,000 in supplemental construction funds for Option

1 in the FY 2017 Courts Phase III capital project budget. (Consent Item) (Seconded by


Staff Contacts: Joe Kroboth and Peter Hargreaves, Transportation & Capital

Infrastructure and Randy Williford, General Service

11C. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT: SITE DESIGNATION FOR THE ANIMAL SERVICES FACILITY

(CATOCTIN)

Supervisor Buona moved that the Board of Supervisors approve the Finance/Government

Services and Operations Committee recommendation to designate the Government

Action Report


January 21, 2015

Page 11

Support Center Land Bay, as identified in Attachment 1, as the Animal Services Facility

site. (Seconded by Vice Chairman Williams.) (This motion did not receive a vote.)

Supervisor Reid moved a substitute motion that the Board of Supervisors direct staff to

do a solicitation for an existing structure east of Route 15 to purchase and rehabilitate for

use as an animal services facility including land cost and report back to a future

Finance/Government Services and Operations Committee meeting. (Seconded by

Supervisor Clarke.)

Supervisor Reid accepted Supervisor Clarke’s friendly amendment to direct staff to look

at possible proffer opportunities on existing applications in-house.

Supervisor Reid’s substitute motion, as amended, passed 5-4, Supervisors Buona,

Letourneau, Williams and York voted no.

Staff Contacts: Paul Brown and Joe Kroboth, Transportation & Capital Infrastructure and

Tom Koenig, Animal Services

12a. TRANSPORTATION AND LAND USE COMMITTEE REPORT: ZOAM 2014-0003/

LIMITED BREWERY AND AGRICULTURAL PROCESSING ZONING

ORDINANCE AMENDMENT (COUNTYWIDE)

Supervisor Volpe moved that the Board of Supervisors approve ZOAM 2014-0003/

Limited Brewery and Agricultural Processing Zoning Ordinance Amendment, as

recommended by the Transportation and Land Use Committee, dated November 21,

2014, as set forth in Attachment 1 of the January 21, 2015 Board of Supervisors Business

Meeting Action Item. (Seconded by Vice Chairman Williams.)

Supervisor Clarke’s friendly amendment to include the following language: Section 5-

667/Brewery/Limited (c) Limited Breweries that share a private access easement with

another property owner(s) written permission must be obtained by the sharing parties.

(Vice Chairman Williams as the seconder did not accept this friendly amendment. The

amendment died.)

Supervisor Clarke moved a substitute motion that the Board of Supervisors approve

ZOAM 2014-0003/Limited Brewery and Agricultural Processing Zoning Ordinance

Amendment, as recommended by the Transportation and Land Use Committee, dated

November 21, 2014, as set forth in Attachment 1, and with the easement language

recommended by the Planning Commission, including Sections 5-667 and 6-703 per

Attachment 2 of the January 21, 2015 Board Business Meeting item. (Seconded by

Chairman York. The motion FAILED 4-5, Supervisors Buona, Delgaudio, Higgins,

Volpe and Williams voted no. )

Supervisor Higgins moved an amendment to the original motion to add Section 5-667 (C)

Limited Breweries that breweries that share a private access easement with another

property owner(s) must show that the easement allows a commercial use of this type or

obtain written permission from the sharing parties.

Action Report


January 21, 2015

Page 12

Supervisor Higgins’ amendment passed 8-1, Vice Chairman Williams voted no.

Supervisor Letourneau moved an amendment to include Section 5-667 including Sections

A and B of the Planning Commission’s recommendations related to the sketch plan

requirement. (Seconded by Supervisor Clarke. The motion passed 6-3, Supervisors

Higgins, Volpe and Williams voted no.)

Voting on Supervisor Volpe’s Original Motion, As Amended, passed 8-1, Chairman

York voted no.

Staff Contacts: Mark Depo, Planner, Zoning Administration, Michelle Lohr, Assistant

Zoning Administrator, and John Merrithew, Acting Director, Planning & Zoning

12b. TRANSPORTATION AND LAND USE COMMITTEE REPORT:

RECOMMENDATIONS FOR BICYCLE & PEDESTRIAN FACILITIES AROUND

FUTURE METRORAIL STATIONS (ASHBURN, BLUE RIDGE, BROAD RUN,

DULLES, STERLING ) Vice Chairman Williams moved that the Board of Supervisors direct Staff to prioritize

recommendations contained in this staff report and submit bicycle and pedestrian

improvement projects in the FY 2017 – FY 2022 Capital Improvement Program FY 2017

budget process for the Board’s funding consideration during their deliberations and adoption

of the FY 2017 – FY 2022 Capital Improvement Program. (Consent Item) (Seconded by


Staff Contacts: William King, Lou Mosurak and Joe Kroboth, Transportation & Capital

Infrastructure

12c. TRANSPORTATION AND LAND USE COMMITTEE REPORT: ZMAP-2012-0011/

TUSCARORA CROSSING (CATOCTIN)

Supervisor Higgins moved that the Board of Supervisors forward ZMAP-2012-0011/

Tuscarora Crossing, to the February 4, 2015 Business Meeting for further discussion.

(Seconded by Vice Chairman York. The motion passed 5-4, Supervisors Buona,

Delgaudio, Letourneau and Williams voted no.)

Staff Contacts: Evan Harlow and John Merrithew, Planning and Zoning

(Note: Item 12d and 12e were discussed concurrently.)

12d. ZCPA-2012-0006, ZMOD-2012-0005, SPEX-2012-0026, SPEX-2013-0026, & SPEX-

2013-0027/BRAMBLETON TOWN CENTER (BLUE RIDGE)

Supervisor Clarke moved to approve ZCPA-2012-0006, ZMOD-2012-0005, SPEX-2012-

0026, SPEX-2013-0026, & SPEX-2013-0027/ Brambleton Town Center, subject to the

Proffer Statement dated January 19, 2015, the Conditions of Approval dated January 14,

2015, and based on the Findings for Approval contained in the January 21, 2015, Board

of Supervisors Action Item. (Seconded by {inaudible}. The motion passed 8-0-1,

Supervisor Buona absent for the vote.)


Action Report


January 21, 2015

Page 13

12e. ZMAP 2012-0013 & ZCPA 2012-0009 /BRAMBLETON LAND BAYS 1, 3, & 5

(BLUE RIDGE )

Supervisor Clarke moved that the Board of Supervisors approve ZMAP-2012-0013 &

ZCPA-2012-0009/Brambleton Land Bays 1, 3, & 5, subject to the Proffer Statement dated

January 19, 2015, and based on the Findings for Approval (Attachment 1 of the January 21,

2015 Board of Supervisors Supplemental Action Item).

Supervisor Clarke further moved that the Board of Supervisors, pursuant to Proffer I.C.(1),

hereby directs that Public Use Site #1 – Elementary School shall be conveyed directly to the

Loudoun County School Board.

Supervisor Clarke further moved that the Board of Supervisors, pursuant to Proffer III.E.2.,

hereby directs that Public Use Site #2 – Middle School and High School Sites shall be

conveyed directly to the Loudoun County School Board. (Seconded by Chairman York.


Staff Contacts: Marchant Schneider and John Merrithew, Planning and Zoning

XI. COMMITTEE OF THE WHOLE: LOUDOUN COUNTY AFFORDABLE HOUSING

STAKEHOLDERS GROUP RECOMMENDATIONS

Supervisor Reid moved that the Board of Supervisors enter into a Committee of the

Whole. (Seconded by Supervisor Letourneau. The motion passed 7-0-2, Supervisors

Buona and Volpe absent for the vote.)

During the Committee of the Whole, the Board received a briefing from staff and

representatives of the Housing Stakeholders Group (HSG) on the recommendations from

the HSG and possible next steps.

Supervisor Buona moved that the Board of Supervisors close the Committee of the

Whole. (Seconded by Supervisor Letourneau. The motion passed 9-0.)

Chairman York moved that the Board of Supervisors embrace the Housing Stakeholders

Group recommendations as a guide as to how to address affordable housing in the county

and as such direct staff to work with the Housing Advisory Board to develop a scope of

services that could be performed by a consultant to produce a housing needs assessment

to determine need.

Chairman York further moved that the Board of Supervisors direct the staff to develop a

work program for a detailed build-out analysis similar to past efforts for the Board’s

consideration. (Seconded by Supervisor Clarke. The motion passed 6-3, Supervisors

Buona, Delgaudio and Letourneau voted no.)

Action Report


January 21, 2015

Page 14

Chairman York moved that the Board of Supervisors direct the Business Assistance

Team to serve as the point of contact for for-profit and non-profit developers of

affordable housing projects. (Seconded by Vice Chairman Williams.)

Chairman York accepted Supervisor Letourneau’s friendly amendment to include

“housing assistance team” for the name of the team.

Supervisor Clarke requested a friendly amendment to add the word “housing builder’s

team.” (Chairman York did not accept this amendment.)

Chairman York’s motion, as amended, passed 9-0.

Chairman York moved that the Board of Supervisors direct staff to develop a formal

marketing plan and to rebrand the County’s housing programs. And, that staff work with

the ADUAB on the plan that would also target teachers and public safety personnel.

(Seconded by Supervisor Volpe.)

Chairman York accepted Supervisor Clarke’s friendly amendment to direct staff to do

survey on teachers and public safety personnel and to also determine awareness of the

program.


Chairman York moved that the Board of Supervisors direct staff to draft a written policy

that establishes that the County will not purchase an ADU resale unit that is subject to a

judicial sale, thereby allowing the unit to be sold at market rate, for the Board’s

consideration. (Seconded by Supervisor Buona. The motion passed 9-0.)

Chairman York moved that the Board of Supervisors direct the County Attorney to

review the constraints of the County of Loudoun Housing Trust agreement and determine

a process for amending the agreement if possible. (Seconded by Supervisor Clarke. The

motion passed 9-0.)

Staff Contacts: Linda Neri, County Administration, Sarah Etro, Family Services and

Cindy Keegan, Planning and Zoning

R-1 RESOLUTION OF APPRECIATION FOR LINDA NERI, DEPUTY COUNTY

ADMINISTRATOR (APPROVAL & PRESENTATION)

Vice Chairman Williams moved that the Board of Supervisors adopt a Resolution of

Appreciation for Linda Neri for her dedicated service to the residents of Loudoun County.

(Consent Item) (Seconded by Supervisor Buona. The motion passed 9-0.)

The Board of Supervisors presented the Resolution of Appreciation to Linda Neri.


Action Report


January 21, 2015

Page 15

- CLOSED SESSION


this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-

3711(A) (3) of the Code of Virginia for the discussion of the acquisition of real property

for a commuter park and ride lot and for the Lucketts, Sterling and Aldie fire and rescue

station sites, discussion of which in an open session would adversely affect the

bargaining position or negotiating strategy of the Board. (Seconded by Supervisor

Letourneau. The motion passed 9-0. )

(Supervisor Volpe left the business meeting at approximately 11:56 P.M.)




Supervisor Letourneau. The motion passed 8-0-1, Supervisor Volpe absent for the vote.)



Letourneau. The motion passed 8-0-1, Supervisor Volpe absent for the vote.)


WHEREAS, the Loudoun County Board of Supervisors this 21st day of January,









Supervisors.

Staff Contact: Leo Rogers, County Attorney

MEMORANDUM

COUNTY OF LOUDOUN

DATE: February 6, 2015



SUBJECT: Action Report of the February 4, 2015 Board of Supervisors’ Business Meeting

Listed below is a summary report of the Board’s action taken at its February 4, 2015 Board of


action as noted.

- ANNOUNCEMENT

Chairman York announced that Supervisor Buona was unable to attend today’s Business

Meeting, but may choose to call in remotely at a specific time in the meeting.


Vice Chairman Williams moved that the Board of Supervisors adopt the following items

on consent: 1a, 2, 6, 8, 11, R-1 and R-2. (Seconded by Supervisor Letourneau. The

motion passed 8-0-1, Supervisor Buona absent for the vote.)


No additions or deletions to the agenda.

- PRESENTATION OF FISCAL YEAR 2016 PROPOSED BUDGET

Tim Hemstreet, Loudoun County Administrator, presented to the Board of Supervisors a

Proposed Fiscal Plan for Loudoun County for Fiscal Year 2016 (FY 2016). More

information, including the proposed fiscal plan for FY2016, the County Administrator’s

FY2016 budget presentation, and the adopted FY2015 budget, is available on the

Loudoun County website at: http://www.loudoun.gov/budget

Erin McLellan, Budget Office, provided the Board a brief introduction and overview of

changes to the FY2015 Budget document.

To view the webcast, visit:


36 (webcast timestamp 00:04:08)

Chairman York also announced that the County Administrator had presented his

proposed FY2016 Budget to the Board which was the formal beginning of the budget

process for the Board of Supervisors. He noted that there were a number of opportunities

http://www.loudoun.gov/budget



Action Report


February 4, 2015

Page 2

for the public to provide input on the FY2016 budget. He stated that the Board will hold

Public Hearings on the proposed budget in the Board Room on Wednesday, February 25th

at 3:00 p.m. and 6:00 p.m. and continued on Thursday, February 26th

at 6:00 p.m. (only if

needed to accommodate speakers who could not be heard at the Wednesday hearings)

and an additional hearing on February 28th

beginning at 9:00 a.m. and ending no later

than 12:00 noon at the LCPS School Administration Meeting Room. Any member of the

public may address the Board on the budget; however, each member of the public

wishing to address the Board may speak at only one of the sessions. Comments may also

be provided to the Board of Supervisors by e-mail at [email protected], by

calling the Citizen Comment Line, 703-777-0115; or by writing to the Board of

Supervisors, P.O. Box 7000, Leesburg, VA 20177. He added that in terms of process, the

Board had scheduled a number of meetings to deliberate on the Proposed FY2016

Budget. The Board of Supervisors would meet with the LCPS Board on Thursday,

February 12th

6:00 in the Board Room at the Government Center to receive a formal

presentation of the School Board’s Proposed Operating Budget and CIP. The

Finance/Government Services and Operations Committee had scheduled a Special

Meeting on Thursday, February 19th

at 5:00 p.m. to begin deliberations on both the

County and Schools Capital Improvement Program. The Board would then hold the

public hearings on the dates mentioned above. The Board had scheduled budget work

sessions for Mondays and Thursdays through March 19th

. He noted the first work session

would be on March 2nd

and held with the School Board to discuss their Operating Budget

and Capital Plan. The topics of the rest of the work sessions had not been determined.

Details would be posted at www.loudoun.gov/budget. He said that not all work sessions

posted on the calendar would be needed and dates would be refined and the public

calendar updated as needed. He stated that the Board must adopt the Budget and tax rates

at its April 1, 2015 Business Meeting. He asked that staff update the graph showing the

expenditure of $1.00 with the split showing the LCPS side of the CIP and Debt Service as

well as the County side of the CIP and Debt Service.

Staff Contact: Tim Hemstreet, County Administrator

I-1 2015 REAL PROPERTY ASSESSMENT UPDATE

Robert Wertz, Commissioner of Revenue, made a brief presentation on the 2015 Property

Assessments. Deputy Commissioners Jim White and Robyn Bailey, who oversee the

residential and commercial real estate assessment divisions, provided the Board of

Supervisors with an overview of 2015 assessed values. Included in the presentation was a

summary of year-over-year changes in value by property type and magisterial district.

They stated that Loudoun County real estate assessment notices for tax year 2015 would

be mailed on Friday, February 6, 2015. These assessment notices, which are not tax bills,

communicate to property owners the value of their real property as of January 1, 2015,

and were reflective of sales activity occurring in the local real estate market during 2014.

New values would also be made available online at www.loudoun.gov/parceldatabase

beginning at 5:00 PM on Wednesday, February 4th. The 2015 Annual Assessment

Summary and presentation to the Board will be posted on the Commissioner’s website at

www.loudoun.gov/cor under the Real Estate Assessments tab after the presentation.

mailto:[email protected]

http://www.loudoun.gov/budget

http://www.loudoun.gov/parceldatabase

http://www.loudoun.gov/cor

Action Report


February 4, 2015

Page 3

There were two significant changes of note for 2015 which were covered during the

presentation: 1) revised assessment notice which contains additional information and 2)

use-value rate increases for property in the land use program. Property owners who

believed that their assessments were incorrect would be provided with a 30-day period

within which to file an Application for Review with the Commissioner. Thereafter,

appeals may be made to the Board of Equalization.

To view the powerpoint presentation, visit: http://va-

loudouncounty.civicplus.com/DocumentCenter/View/111272

To view the webcast, visit:



Board Requests:

Supervisor Volpe asked that staff provide a neighborhood by neighborhood breakdown

on assessments in her district.

Staff Contact: Bob Wertz, Commissioner of Revenue

I-2 BRIEFING ITEM: LAND DEVELOPMENT APPLICATIONS FEBRUARY 11, 2015

PUBLIC HEARING

Van Armstrong, Planning and Zoning, made a brief presentation to the Board. He noted

that there were 13 items on the Board of Supervisors’ January Public Hearing agenda

including ten land development applications. The application proposals vary widely and

include a zoning conversion to the current zoning ordinance, a rural private heliport,

commercial daycare use, a Dominion Power utility service center and storage yard, a

removal of property from an historic district, a sign plan for Route 28 properties and four

residential rezoning applications. The Planning Commission recommended approval of

all of these applications with the exception of the removal of property from an historic

district. County staff continues to have concerns with several of the applications

including the sign plan, and three of the residential rezoning applications. The McIntosh

Assemblage rezoning, which proposes increased density along Braddock Road in the

Transition Policy area is coming forward with a staff recommendation of denial. This

proposal includes an opportunity to achieve a more efficient layout and access for the

adjacent planned Dulles South Middle School (MS-7) through a land exchange with the

proposed development. However, the rezoning proposal significantly exceeds the

densities envisioned in the comprehensive plan for the Upper Broad Run and Upper

Foley Subareas of the Transition Policy Area. The Goose Creek Club rezoning (for

residential, hotel, restaurant and office as well as redesigning the Goose Creek golf

course) is complicated by a mix of surrounding industrial and quarry uses along Cochran

Mill Road and highlights an obsolete bridge in need of replacement. This proposal is in

conflict with the land use designations of the plan and more significantly, the residential

component is situated directly across Cochran Mill Road from Luck Stone Quarry. While

the Planning Commission concluded that the applicant’s proffers reasonably mitigated





Action Report


February 4, 2015

Page 4

the potential conflicts and impacts, staff remains concerned with mixing residential

dwellings and associated traffic with a predominantly industrial area. Refer to

Attachment 1 for additional description of each application. Attachment 2 outlines cases

projected for January and February Public Hearings.

To view the public hearing packet, visit: http://va-loudouncounty.civicplus.com/DocumentCenter/Index/12877

To view the webcast:



Staff Contacts: Van Armstrong and John Merrithew, Planning and Zoning

1. APPOINTMENTS

a. CONFIRMATIONS

Vice Chairman Williams moved that the Board of Supervisors confirm the following


(Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1,

Supervisor Buona absent for the vote.)



Paul Bice as an at-large appointee Term Date: 3/31/2019

Zoning Ordinance Action Group

Louise Zwicker as an at-large appointee Term Date: 9/30/2018

b.NOMINATIONS

Housing Advisory Board

Chairman York nominated Brian Fauls on behalf of Supervisor Buona.

Northern Virginia Regional Park Authority

Supervisor Higgins nominated Cate Magennis-Wyatt.

Joint School Board of Supervisors and School Board Committee’s Citizens Volunteer

Workgroup

Supervisor Higgins nominated Mary Porter Green.

Vice Chairman Williams nominated Mike DeFilippo.




Action Report


February 4, 2015

Page 5

Northern Virginia Regional Park Authority – Cate Magennis-Wyatt

Supervisor Higgins moved that the Board of Supervisors suspend the rules.

(Seconded by Vice Chairman Williams. The motion FAILED 4-4-1, Supervisors

Delgaudio, Volpe, Letourneau, and Reid voted no; Supervisor Buona absent for the

vote.)


2. ADMINISTRATIVE ITEMS REPORT OF FEBRUARY 4, 2015


Administrative Items Report of February 4, 2015. (Consent Item) (Seconded by

Supervisor Letourneau. The motion passed 8-0-1, Supervisor Buona absent for the vote.)


The Board of Supervisors moved to approve the following budget adjustments as set

out in the February 4, 2015, Administrative Items Report: BA-2858412, BA-

2858930, BA-2882280, and BA-2695383.


Financial Services


The Board of Supervisors moved to approve the January 20, 2015 Special Board

Meeting Minutes and the December 10, 2014 and January 14, 2015 Public Hearing

Minutes are before the Board for approval.

No Committee Summaries included in this packet.




1) DEDI-2013-0028/Claiborne Parkway –Windermere Community

Association;

2) ESMT-2014-0011/Claiborne Parkway;

3) SBRD-2014-0002/Valley Springs, Phase II;

4) STPL-2014-0013/Dulles South Multi-Purpose Facility Phase II

& Phase III; and

5) ZCPA-2009-0007/Belmont Glen Village.



d. Grant Of Easement Over County Property – Loudoun County Landfill (Northern

Virginia Electric Cooperative Utility Easement)


Action Report


February 4, 2015

Page 6

to Northern Virginia Electric Cooperative as shown on plat number 2014-0492, and

that the Chairman, Vice-Chairman or County Administrator be authorized to execute

an Easement and Right of Way Agreement or other form of deed of easement


Staff Contacts: Don Bredice and Randy Williford, General Services, and Lauri

Sigler, County Attorney’s Office

e. Grant Of Easement Over County Property – Eastgate Park And Ride (Northern

Virginia Electric Cooperative Utility Easement)


to Northern Virginia Electric Cooperative as shown on plat number 2014-0419, and

that the Chairman, Vice-Chairman or County Administrator be authorized to execute

an Easement and Right of Way Agreement or other form of deed of easement


Staff Contacts: Nicolas Brown and Joe Kroboth, DTCI and Lauri Sigler, County

Attorney’s Office


ADDENDUM:

1. SB 921 (Wexton) Northern Virginia Transportation Authority; use of revenues by

towns.

Chairman York moved that the Board of Supervisors oppose SB 921. (Seconded by Vice

Chairman Williams. The motion passed 6-0-1-2, Supervisor Buona absent for the vote and

Supervisors Clarke and Reid abstained.)

2. SB 1033 (Wexton) Northern Virginia Transportation Authority; increases membership.

Chairman York moved that the Board of Supervisors oppose SB 1033. (Seconded by Vice

Chairman Williams. The motion passed 6-0-1-2, Supervisor Buona absent for the vote and

Supervisors Clarke and Reid abstained.)

Staff Contacts: John Sandy, County Administration, Jeff Gore, Hefty and Wiley

4. ZMAP 2013-0010, ZCPA 2013-0007 and SPEX 2013-0037.GLASCOCK FIELD AT

STONE RIDGE (BLUE RIDGE) - This item has been deferred.

5. GUIDANCE FOR THE COMPREHENSIVE UPDATE TO THE TRANSIT

DEVELOPMENT PLAN (TDP) (COUNTYWIDE)

Vice Chairman Williams moved that the Board of Supervisors approve the changes

recommended by staff to Chapter 2 of the October 2011 Transit Development Plan

(Attachment 1 of the February 4, 2015 Action Item) and incorporate the changes into the

2015 Transit Development Plan update. (Seconded by Supervisor Reid.)

Action Report


February 4, 2015

Page 7

Vice Chairman Williams accepted Supervisor Reid’s friendly amendment under Section

2.2/ Park & Ride Policies, “The County shall develop criteria to identify desirable site

characteristics and locations for park and ride facilities. The County may use a formal

solicitation process to acquire park and ride facilities as directed by the Board.”

Vice Chairman Williams motion, as amended, passed 7-0-2, Supervisor Buona and

Chairman York absent for the vote.

Staff Contacts: Paul Mounier, Kathy Leidich, and Joe Kroboth, DTCI

6. STUDY OF DUAL RIGHT-TURN LANES AT THE INTERSECTION OF WAXPOOL

ROAD/FARMWELL ROAD/SMITH SWITCH ROAD (BROAD RUN)

Vice Chairman Williams moved that the Board of Supervisors direct staff to identify

funding for short-term improvements as stated in the Waxpool Road/Farmwell

Road/Smith Switch Road traffic study.

Vice Chairman Williams further moved that the Board of Supervisors direct Staff to

submit intermediate and long-term improvement projects as stated in the Waxpool

Road/Farmwell Road/Smith Switch Road traffic study in the FY 2017 – FY 2022 Capital

Improvement Program FY 2017 budget process for the Board’s funding consideration

during their deliberations and adoption of the FY 2017– FY 2022 Capital Improvement

Program. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1,

Supervisor Buona absent for the vote. )

Staff Contacts: Bill King, Kathy Leidich and Joe Kroboth, DTCI

7. INTERSECTION OF GUM SPRING ROAD AND EVERGREEN MILLS ROAD

TRAFFIC SAFETY AND CONGESTION RELIEF (BLUE RIDGE)

Supervisor Clarke moved that the Board of Supervisors direct staff to forward the

recommended alternatives for the improvements at the intersections of Gum Spring Road

(Route 659) and Evergreen Mills Road (Route 621) and Gum Spring Road and Belmont

Ridge Road (Route 659), provided in the February 4, 2015 Action Item, to the FY2016

Capital Improvement Program budget deliberation process for further review and

consideration. (Seconded by Supervisor Letourneau.)

Supervisor Clarke accepted Supervisor Letourneau’s friendly amendment to direct staff to

research the issue of the property and right-of-way constraints to the immediate east of the

intersection, with VDOT.

Supervisor Clarke’s motion, as amended, passed 7-0-2, Supervisor Buona and Chairman

York absent for the vote.


Action Report


February 4, 2015

Page 8

8. REQUEST TO INITIATE THE PROCESS TO NAME TWO PARKS IN THE DULLES

AND BLUE RIDGE DISTRICTS: KIRKPATRICK WEST AND C.D. SMITH PASSIVE

PARK AND TO NAME THE CARVER CENTER ADULT DAY CENTER IN THE

BLUE RIDGE DISTRICT (DULLES/BLUE RIDGE)

Vice Chairman Williams moved that the Board of Supervisors direct the Department of

Parks, Recreation and Community Services to initiate the public participation process to

name the two parks in the Dulles and Blue Ridge Districts and the Carver Center Adult

Day Center in the Blue Ridge District. (Consent Item) (Seconded by Supervisor

Letourneau. The motion passed 8-0-1, Supervisor Buona absent for the vote. )

Staff Contact: Steve Torpy, PRCS

9. CMPT-2014-0004/MOSBY SOUTH UTILITY SERVICE CENTER (BLUE RIDGE)

Supervisor Clarke moved that the Board of Supervisors forward CMPT-2014-0004,

Mosby South Utility Service Center, to the February 11, 2015 Public Hearing for action.

(Seconded by Vice Chairman Williams. The motion passed 7-0-2, Supervisors Buona

and Chairman York absent for the vote.)

Staff Contacts: Tyler Klein and John Merrithew, Planning and Zoning

10. ZMAP-2012-0011/TUSCARORA CROSSING (CATOCTIN)

Supervisor Higgins moved that the Board of Supervisors defer ZMAP-2012-0011,

Tuscarora Crossing, to the February 18, 2015 Business Meeting for further discussion.

(Seconded by Supervisor Volpe. The motion passed 5-3-1, Supervisors Delgaudio, Reid,

and Letourneau voted no and Supervisor Buona absent for the vote.)

Staff Contacts: Evan Harlow and John Merrithew, Planning and Zoning

11. BOARD MEMBER INITIATIVE: ADDRESS FLOODING AT THE KETOCTIN

CHURCH BRIDGE AND ASSOCIATED ROADS IN THE AREA OF THE

KETOCTIN BAPTIST CHURCH AND CEMETERY

(This item was initiated by Supervisor Clarke.)

Vice Chairman Williams moved that the Board of Supervisors direct staff to 1) report

back on flooding conditions in the area including a description of the conditions before

and after the Allder School Road bridge is replaced as part of the Allder School Road

project and 2) address the options contained within the Dewberry Preliminary Hydraulic

Analysis and 3) request the Virginia Department of Transportation (VDOT) inspect the

bridge and advise of the possibility of replacement for the Ketoctin Church Road Bridge.

(Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1,

Supervisor Buona absent for the vote. )

Staff Contact: Shevaun Hochstetler, Staff Aide to Supervisor Clarke

12. BOARD MEMBER INITIATIVE: COST ESTIMATE AND IDENTIFICATION OF

FUNDS FOR THE COMPLETION OF MISSING SIDEWALK SEGMENT FROM THE

WESTERN LOUDOUN SHERIFF SUBSTATION TO THE TOWN OF ROUND HILL


Action Report


February 4, 2015

Page 9

Supervisor Clarke moved that the Board of Supervisors direct staff to determine the costs

and funding sources available to construct the missing sidewalk segment from the

Western Loudoun Sheriff Substation (WLSS) property to the closest sidewalk segment in

the Town of Round Hill.

Supervisor Clarke further moved that staff bring this item to the upcoming

Finance/Government Services and Operations Committee Capital Improvement Plan

work session for funding consideration. (Seconded by Supervisor Reid.)

Supervisor Clarke accepted Supervisor Volpe’s friendly amendment to direct staff to

provide the Board information as to whether the property is fully contained in the County

or if a portion was contained in the Town of Round Hill and also contact the two adjacent

affected property owners and determine if the owners were amenable to the proposed

sidewalk.

Supervisor Clarke’s motion, as amended, passed 7-0-2, Supervisors Buona and Chairman

York absent for the vote.



REPORT/AUTHORIZATION FOR PUBLIC HEARING - SHERIFF’S OFFICE

PROPOSED AMENDMENTS TO CHAPTER 466 TRAFFIC CODE

Chairman York moved that the Board of Supervisors place on a future public hearing

agenda the Sheriff’s Office proposed amendments to Chapter 466, Traffic Code, of the

Codified Ordinance of Loudoun County, as shown in the Attachment to this item.

(Seconded by Vice Chairman Williams. The motion passed 6-1-2, Supervisor Delgaudio

voted no and Supervisors Buona and Volpe absent for the vote.)

Board Requests:

Supervisor Delgaudio asked that the County Attorney look into the matter of disputes or

disagreements between constitutional officers and provide the Board an opinion.

Supervisor Letourneau asked that the County Attorney also look into the proposed

amendment language for the possibility of adding additional amendments for these lesser

charges for accidents only.

Staff Contacts: Sheriff Mike Chapman, LCSO, Lt. Rudolph Landon, LCSO, Steve

Jackson, Assistant County Attorney and John Sandy, County Administration

R-1 PROCLAMATION RECOGNIZING FEBRUARY AS BLACK HISTORY MONTH

(This item was initiated by Supervisor Buona.)

Action Report


February 4, 2015

Page 10

Vice Chairman Williams moved that the Board of Supervisors approve this Proclamation

proclaiming February 2015 Black History Month in Loudoun County. (Consent Item)

(Seconded by Supervisor Letourneau. The motion passed 8-0-1, Supervisor Buona absent for

the vote. )

The Proclamation Recognizing February as Black History Month was presented to:

Elaine Thompson (Niece of Mr. Clark and Loudoun historian), Kwasi Fraser (Purcellville

Mayor, elected 2014), Phillip Thompson (Wrote letter the led to Leesburg Govt. study on

minority hiring), Donna Bohanon (Chair, Black History Committee, Friends of the

Thomas Balch Library), Kevin Grigsby (Historian and Author, book “From Loudoun to

Glory”.), Vernon Peterson (2014 Recipient, the Loudoun History Award) , Shawn Lacey

(Omega Psi Phi Fraternity, Inc. Mu, Mu Chapter President during the year 2014) April

Wiggs (Alpha Kappa Alpha Sorority, Inc. Psi Rho Omega Chapter President during the

year 2014), Rev. Reginald Early, Ms. Mary Randolph (NAACP Loudoun Branch

President and Vice President, branch year 2014). The NAACP is the keeper of the

records.

Staff Contact: Dorri O’Brien, Staff Aide to Supervisor Buona

R-2 RESOLUTION OF COMMENDATION FOR THE CREATIVE DANCE CENTER

TEAM

(This item was initiated by Supervisor Letourneau.)

Vice Chairman Williams moved that the Board of Supervisors approve the Resolution of

Commendation honoring the Creative Dance Center Competition Team Six-Time World

Champions. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-

0-1, Supervisor Buona absent for the vote.)

The Resolution of Commendation was presented to coaches and team leaders of The

Creative Dance Center Team.


- CLOSED SESSION



3711(A) (3) and (29) discussion of the award of public contracts for parking garages at

the Route 772 and Route 606 Metrorail stations, discussion of which in an open session

would adversely affect the bargaining position or negotiating strategy of the Board.



3711(A) (3) and (7) for the discussion or consideration of the acquisition or disposition of

real property and consultation with legal counsel on a proposed agreement to provide

stormwater management to serve the Route 772 transit site.

Action Report


February 4, 2015

Page 11



3711(A) (7) for the consultation with legal counsel and briefings by staff on the Dulles

Greenway toll rate investigation case pending before the State Corporation Commission.

(Seconded by Supervisor Letourneau. The motion passed 8-0-1, Supervisor Buona absent

for the vote.)




Supervisor Volpe. The motion passed 8-0-1, Supervisor Buona absent for the vote.)



Letourneau. The motion passed 8-0-1, Supervisor Buona absent for the vote.)


WHEREAS, the Loudoun County Board of Supervisors this 4th

day of February,









Supervisors.


(Supervisor Buona joined the Board meeting remotely at approximately 05:49:59 p.m.)

Chairman York read into the record the following statement: “Pursuant to Code of

Virginia Section 2.2-3708.1, the Board of Supervisors’ Adopted Rules of Order, and the

policy of the Board of Supervisors, Supervisor Ralph Buona has requested to participate

in this meeting by electronic communication from a remote location that is not open to

the public. Supervisor Buona has stated that he cannot attend this meeting due to being

out of town for business travel, and specifically he will be joining the meeting from

Colorado Springs, Colorado. As required by law, a physical quorum of the Board is

present in the Board Room and the Board of Supervisors has made arrangements for the

voice of Supervisor Buona to be heard by all persons in the Board Room.

Action Report


February 4, 2015

Page 12

Supervisor Buona made this request within the timeframe required by policy and the

County Attorney has determined that Supervisor Buona meets the qualifications to

participate remotely. The Board will record in its minutes the nature of the specific

personal matter and the location from which Supervisor Buona participated remotely.”

- INTERIM AGREEMENT WITH CLS PARKING LC.

Vice Chairman Williams moved that the Board of Supervisors decide to award an interim

agreement with CLS Parking LC for the design, construction and operation of a parking

garage on land owned or controlled by CLS Parking LC for the Route 772 North Station.

Furthermore, Vice Chairman Williams moved that the Board of Supervisors direct the

Purchasing Agent to continue negotiations for a Comprehensive Agreement with CLS

Parking, LC for the design, construction and operation of a parking garage on land owned

or controlled by CLS Parking LC for the Route 772 North Station.

Furthermore, Vice Chairman Williams moved that the Board of Supervisors direct the

Purchasing Agent to post major business points of the interim agreement on the County

website, outline how the public can submit comments on the major business points, and

present those major business points to the Board of Supervisors at its next regularly

scheduled meeting of the Board that is open to the public.

Finally, Vice Chairman Williams moved that the Board of Supervisors direct the

Purchasing Agent to cease negotiations for a Comprehensive Agreement with WestDulles

Station LLC. (Seconded by Supervisor Reid. The motion passed 8-1, Supervisor

Delgaudio voted no.)

(Supervisor Buona left the business meeting remotely at approximately 05:54:30 p.m.)

MEMORANDUM

COUNTY OF LOUDOUN

DATE: February 13, 2015



SUBJECT: Action Report of the February 11, 2015 Board of Supervisors’ Public Hearing

Listed below is a summary report of the Board’s action taken at its February 11, 2015, Board of


as noted.

1. NOTICE OF INTENT TO AMEND THE FY 2015 CAPITAL IMPROVEMENT

PROGRAM AND BUDGET (Countywide)

Vice Chairman Williams moved that the Board of Supervisors suspend the rules. (Seconded

by Supervisor Buona. The motion passed 9-0.)

Vice Chairman Williams moved that the Board of Supervisors amend the FY 2015 Capital Improvements program and budget to: 1. Transfer $18,209,360 in appropriated lease revenue financing from the Route 606

Widening capital project account to the Route 772 Transit Station Connector Bridge capital project account;

2. Recognize and appropriate $1,648,015.23 in cash proffers in the Public Facilities Fund, as outlined in Table 2, and transfer that amount to the Capital Fund for the Route 772 Transit Station Connector Bridge;

3. Transfer $2,000,000 in local gasoline tax funding from the Transportation District Fund to the Capital Fund for the Route 772 Transit Station Connector Bridge;

4. Recognize and appropriate $2,200,000 in FY 2014 Fund Balance in the General Fund and transfer that amount to the Capital Fund for the Route 772 Transit Station Connector Bridge;

5. Transfer $2,000,000 in FY 2015 RSTP grant funds from the Route 772 Transit Station Connector Bridge project to the Route 606 Widening project. (Seconded by Supervisor Buona. The motion passed 9-0.)

Staff Contacts: Dan Csizmar & Joe Kroboth, Transportation and Capital Infrastructure

2. PROPOSED QUITCLAIM AND CONVEYANCE OF RIGHT-OF-WAY OF A SECTION

OF FORMER GUM SPRING RD (FORMER ROUTE 659) (Dulles)

Supervisor Letourneau moved that the Board of Supervisors suspend the rules. (Seconded by

Supervisor Volpe. The motion passed 9-0.)

Supervisor Letourneau moved that the Board of Supervisors approve the Proposed Quitclaim

and Conveyance of the Abandoned Right-of-Way of Old Gum Spring Road (Former Route

659), as provided in Attachment 1 to the Staff Report for the February 11, 2015 Board of

Supervisors’ Public Hearing. (Seconded by Supervisor Buona. The motion passed 9-0.)

Staff Contacts: Steve Barney & Mike Seigfried, Building and Development


Action Report

February 11, 2015

Page 2

3. DOAM 2012-0003/PROPOSED AMENDMENTS TO THE FACILITIES STANDARDS

MANUAL (Countywide)

Supervisor Volpe moved that the Board of Supervisors suspend the rules. (Seconded by

Supervisor Reid. The motion passed 9-0.)

Supervisor Delgaudio requested that the motion be separated.

Supervisor Volpe moved that the Board of Supervisors approve DOAM-2012-0003, FSM

Phase 3 Amendments, provided as Attachments 3 through 6 to the Staff Report for the

February 11, 2015, Board of Supervisors’ Public Hearing, with an effective date of April 1,

2015. (Seconded by Vice Chairman Williams. The motion passed 9-0.)

Supervisor Volpe moved that the Board of Supervisors direct that Chapter 7, Figure 2

(Typical Tree Protection Signage), be revised to provide the text in both English and Spanish,

as provided in Attachment 1 to the Supplemental Memorandum dated February 9, 2015.

(Seconded by Vice Chairman Williams. The motion passed 8-1, Supervisor Delgaudio voted

no.)

Staff Contacts: Laura Edmonds & Mike Seigfried, Building and Development

4. ZRTD 2014-0003 /22675 GLENN DRIVE (Broad Run)

Vice Chairman Williams moved that the Board of Supervisors suspend the rules. (Seconded

by Supervisor Volpe. The motion passed 9-0.)

Vice Chairman Williams moved that the Board of Supervisors approve ZRTD-2014-0003,

22675 Glenn Drive, subject to the Proffer Statement dated January 26, 2015 and based on the

Findings for Approval included in the February 11, 2015, Board of Supervisors’ Public

Hearing staff report. (Seconded by Supervisor Buona. The motion passed 9-0.)

Staff Contacts: Tyler Klein & John Merrithew, Planning and Zoning

5. SPEX 2014-0010 & SPMI 2014-0012 /EGYPT FARM LOT 6 HELIPORT (Blue Ridge)

Supervisor Clarke moved that the Board of Supervisors forward SPEX-2014-0010 & SPMI-

2014-0012, Egypt Farm Lot 6 Heliport, to the February 18, 2015, Board of Supervisors’

Business Meeting for action. (Seconded by Supervisor Volpe. The motion passed 9-0.)

(The applicant agreed to a timeline extension.)

Board Request:

Supervisor Volpe asked staff to research whether this type of application had gone before the

Board in the past. She further asked staff to provide the regulations/restrictions for both the

Federal Aviation Administration and the Leesburg Executive Airport for take-off and landing

times of small aircraft.

Staff Contacts: Marchant Schneider & John Merrithew, Planning and Zoning


Action Report

February 11, 2015

Page 3

6. SPMI 2014-0005 /ATHEY ANTIQUE SHOP (Catoctin)

This item has been deferred.


7. SPEX 2014-0003, SPEX 2014-0004 & ZMOD 2014-0001 /EDGEWATER DAY CARE

(Dulles)

Supervisor Letourneau moved that the Board of Supervisors forward SPEX-2014-0003,

SPEX-2014-0004, and ZMOD-2014-0001, Edgewater Daycare to the March 4, 2015, Board

of Supervisors’ Business Meeting for action. (Seconded by Supervisor Reid. The motion

passed 9-0.)

Board Request:

Supervisor Volpe asked staff to provide capacity and wait list information for both local

daycare facilities and the County-operated preschool at the Dulles South Multiplex Center.


8. ZMAP 2014-0007 /PARTLOW PROPERTY (Ashburn)

Supervisor Buona moved that the Board of Supervisors suspend the rules. (Seconded by


Supervisor Buona moved that the Board of Supervisors approve ZMAP-2014-0007, Partlow

Property, subject to the Proffers dated February 4, 2015, and based on the Findings for

Approval included as Attachment 1 of the February 11, 2015 Board of Supervisors’ Public

Hearing Staff Report. (Seconded by Vice Chairman Williams. The motion passed 9-0.)


9. SPEX 2014-0011, SPMI 2014-0020 & CMPT 2014-0004/MOSBY SOUTH UTILITY

SERVICE CENTER (Blue Ridge)



Supervisor Clarke moved that the Board of Supervisors ratify the approval by the Planning

Commission for CMPT-2014-0004, Mosby South Utility Service Center, based on the

Findings for Approval contained in the February 11, 2015, Board of Supervisors’ Public

Hearing Staff Report.

Supervisor Clarke further moved that the Board of Supervisors approve SPEX-2014-0011

and SPMI-2014-0020, Mosby South Utility Service Center, subject to the Conditions of

Approval, dated February 2, 2015, and based on the Findings for Approval contained in the

February 11, 2015, Board of Supervisors’ Public Hearing Staff Report. (Seconded by




Action Report

February 11, 2015

Page 4

10. ZMAP 2014-0009 /MILLER PROPERTY (Catoctin)

Supervisor Higgins moved that the Board of Supervisors forward ZMAP-2014-0009, Miller

Property, to the Transportation and Land Use Committee meeting for further discussion.

(Seconded by Supervisor Delgaudio. The motion passed 9-0.)

Board Request:

Supervisor Clarke requested that staff provide information on the following for discussion at

the Transportation and Land Use Committee Meeting:

1. Have any properties been withdrawn from any historic district in Loudoun County and if

so, under what criteria were the properties removed?

2. Is any information available and/or provided to a purchaser of a property located within a

local historic district at the time of purchase?


11. ZMAP 2013-0005, SPEX 2013-0017, SPEX 2013-0018 & SPEX 2013-0019 /GOOSE

CREEK CLUB (Catoctin)

Supervisor Higgins moved that the Board of Supervisors forward ZMAP-2013-0005 and

SPEX-2013-0017, SPEX-2013-0018, and SPEX-2013-0019, Goose Creek Club, Golf

Course, Hotel and Restaurant, to the Transportation and Land Use Committee for further

discussion. (Seconded by Supervisor Reid. The motion passed 9-0.)

Board Requests:

Supervisor Higgins asked staff to provide information on how close the homes approved in

the Village at Leesburg and Kincaid Forest were to the Quarry.

Supervisor Letourneau requested the following from staff prior to the Transportation and

Land Use Committee:

1. Opinion from the Fire Marshal on the application;

2. Indication of the type, number, and location of complaints the County has received based

on blasting operations; and

3. Comparison of other residential uses and the distance between them and Quarry

operations. Include both general and active quarry operations.

Supervisor Reid asked staff to provide statistics on the number of trucks from the Quarry

traveling on Cochran Mill Road versus Belmont Ridge Road.

Supervisor Volpe asked staff to prepare a breakdown of the percentage of retail, office and

housing for the Village at Leesburg as well as a copy of their approved proffer package. She

further requested staff to provide a list of daily occupancy rates for hotels in the Route 28

Corridor and the Leesburg area.


Action Report

February 11, 2015

Page 5

Chairman York asked staff to contact Luck Stone and provide the Conditions of Approval

from their original application, if any exist. He further asked what restrictions apply to the

daily operations of Luck Stone Quarry (to include hours of operation).


12. ZMOD 2013-0001 /DULLES NORTH BUSINESS PARK SIGN PLAN (Broad Run)

Vice Chairman Williams moved that the Board of Supervisors forward ZMOD-2013-0001,

Dulles North Business Park Comprehensive Sign Plan, to the March 4, 2015, Board of

Supervisors’ Business Meeting for action. (Seconded by Supervisor Reid.)

(Vice Chairman Williams withdrew his motion to forward to the March 4, 2015, Business

Meeting.)

Vice Chairman Williams moved that the Board of Supervisors forward ZMOD 2013-0001,

Dulles North Business Park Comprehensive Sign Plan, to the Transportation and Land Use

Committee for further discussion. (Seconded by Supervisor Reid. The motion passed 9-0.)

Board Request:

Supervisor Volpe asked staff to verify the Virginia Department of Transportation’s locational

requirements prior to the Transportation and Land Use Committee Meeting.

Staff Contacts: Joseph Carter & John Merrithew, Planning and Zoning

13. ZMAP 2013-0014 /MCINTOSH ASSEMBLAGE (Blue Ridge)

Supervisor Clarke moved that the Board of Supervisors forward ZMAP-2013-0014,

McIntosh Assemblage, to the March 4, 2015 Board of Supervisors’ Business Meeting for

action. (Seconded by Supervisor Letourneau. The motion passed 9-0.)

(The applicant agreed to a timeline extension.)


14. ZMAP 2014-0002 /ASHBURN OVERLOOK (Ashburn)

Supervisor Buona moved that the Board of Supervisors suspend the rules. (Seconded by

Supervisor Volpe. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Supervisor Buona moved that the Board of Supervisors approve ZMAP-2014-0002, Ashburn

Overlook, subject to the Proffer Statement dated February 4, 2015 and based on the Findings

(Attachment 1 of the February 11, 2015 Supplemental Memorandum to the Board of

Supervisors’ Public Hearing Staff Report). (Seconded by Supervisor Volpe. The motion

passed 8-0-1, Supervisor Clarke absent for the vote.)


MEMORANDUM

COUNTY OF LOUDOUN

DATE: March 9, 2015



SUBJECT: Action Report of the March 4, 2015 Board of Supervisors’ Business Meeting

Listed below is a summary report of the Board’s action taken at its March 4, 2015 Board of


action as noted.


Supervisor Letourneau moved that the Board of Supervisors adopt the following items on

consent: 1a, (as amended to include Alison Yeloushan on the Commuter Bus Advisory

Board in confirmations), 2, 4, 5, 8, 9, 11, 13, 14, 15, 16b, 16c, 17a, 18, R-1, R-2 and R-3.

(Seconded by Supervisor Volpe. The motion passed 9-0.)


No additions or deletions for this meeting.


Regarding the scheduled March 5th

Budget Work Session, Chairman York noted that if

the County was closed due to inclement weather that there would be no budget

worksession on Thursday evening. He stated he would update the Board on Thursday as

to whether or not the work session would be held.

Chairman York announced that at the March 18th

Board Business Meeting, the Director

of the Northern Virginia Transportation Authority (NVTA) would brief the Board. He

added that Item #03, State and Federal Legislative Report, was not necessary at today’s

meeting and that Jeff Gore and Roger Wiley would be coming to brief the Board on the

Legislative Report at a May Board Business Meeting.

I-1 BRIEFING ITEM: LAND DEVELOPMENT APPLICATIONS MARCH 11, 2015

PUBLIC HEARING

Van Armstrong, Planning & Zoning, briefed the Board on the land development

applications for the Board’s March 11, 2015 Public Hearing which consisted of seven (7)

items including two land development applications. The land use applications included

two (2) land development applications. The development application proposals include a

comprehensive sign plan for the Stonesprings Hospital on Route 50 and a rezoning

application for age-restricted, active adult residential in the Transition Policy Area. The

Action Report


March 4, 2015

Page 2

Wildwood Farms Active Adult rezoning application was of particular concern to staff as

it proposed suburban density levels in the Transition Policy Area where there were

limited support facilities and infrastructure. This item was rescheduled for public hearing

from the January Board public hearing.

Board Requests:

Supervisor Letourneau asked staff to provide background on the age-restricted

applications.

Staff Contacts: Van Armstrong and John Merrithew, Planning & Zoning

1. APPOINTMENTS

a. CONFIRMATIONS

Supervisor Letourneau moved that the Board of Supervisors confirm the following

appointments with terms expiring December 31, 2015, unless otherwise noted, as

amended to include Alison Yeloushan for the Commuter Bus Advisory Board.

(Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Advisory Commission on Youth

Armin Parhami as a Community Member Representative.

Commuter Bus Advisory Board

Alison Yeloushan as a Dulles District Representative.

Joint Board of Supervisors and School Board Volunteer Group

Paula Harper as a Dulles District Representative.

Northern Virginia Regional Parks Authority

Daniel Kaseman, with a revised appointment end date of 10/31/2015.

b. NOMINATIONS

Arts Advisory Board

Supervisor Buona nominated Stuart Brown.

Community Services Board

Vice Chairman Williams nominated Michael Tate.

Community Criminal Justice Board

Supervisor Volpe nominated Charles Hasper.


Chairman York nominated Casey Veatch.

Action Report


March 4, 2015

Page 3

Library Board of Trustees

Supervisor Delgaudio nominated Michael Silber as the Sterling District

representative.


2. ADMINISTRATIVE ITEMS REPORT OF MARCH 4, 2015

Supervisor Letourneau moved that the Board of Supervisors approve the Administrative

Items Report of March 4, 2015. (Consent Item) (Seconded by Supervisor Volpe. The

motion passed 9-0.)



set out in the March 4, 2015, Administrative Items Report: BA- 2963606, BA-

3016376, BA-3018009, BA-3018049, BA-2999806, and BA-3022933; (2) recognize

an increase in revenue in the amount of $168,314 in the General Fund, and (3) make

an increase in appropriations of $168,314 in the General Fund.


Financial Services


The Board of Supervisors moved to approve the February 4, 2015 Board Business

Meeting Minutes.

The following Committee Summaries were included in this packet: Finance/Government Services & Operations Committee Summary –November 19, 2014

Finance/Government Services & Operations Committee Summary -December 9, 2014

Finance/Government Services & Operations Committee Summary -January 13, 2015

Transportation and Land Use Committee Meeting Summary - January 14, 2015

Transportation and Land Use Committee Meeting Summary - January 16, 2015



The Board of Supervisors moved to approve the following deed as presented:

1) ESMT-2014-0043/Mooreview Parkway-Amberleigh Community

Association Property; and

2) ESMT-2014-0057/Moorefield Station, Sec1.



d. CMPT-2014-0006/NOVEC Cedar Grove

The Board of Supervisors moved to extend the application timeline for

CMPT-2014-0006/ NOVEC Cedar Grove, for Planning Commission action to

September 17, 2015.

Action Report


March 4, 2015

Page 4

Staff Contacts: Tyler Klein and John Merrithew, Planning & Zoning

e. Installation of Traffic Calming Measures on Riding Center Drive in the South Riding

Proprietary Subdivision

The Board of Supervisors moved to approve the resolution and authorize

the County to request that the Virginia Department of Transportation review and

approve the installation of the “$200 Additional Fines for Speeding” signs on Riding

Center Drive (Route 2671) in the South Riding Proprietary subdivision.


f. Partial Reimbursement For The Traffic Signal At Stone Springs Boulevard And

Millstream Drive

The Board of Supervisors moved to direct staff to execute a budget adjustment to

release the current balance in the SPEX-2008-0018/SPEX-2008-0025, Health South

Rehabilitation Hospital, Condition 5.c account (LMIS sequence #99069727, Oracle

Award #Y00986) of $16,173.75, plus any future accrued interest, in accordance with

Proffer II.F.3 of ZMAP-2006-0011/ZCPA-2006-0003 to partially reimburse Van

Metre Companies for the construction costs associated with the traffic signal located

at the intersection of Stone Springs Boulevard and Millstream Drive.

Staff Contacts: Kelly Griffin, Amy Kresge and John Merrithew, Planning & Zoning

g. Authorization to Reconstitute the War Memorial Trust Fund and Transfer the Balance

of the Route 15 Bypass Beautification Special Revenue Fund to the War Memorial

Trust Fund

The Board of Supervisors moved to (1) reconstitute the War Memorial Trust Fund,

(2) retain the balance of $8,111.10 in the War Memorial Trust Fund, (3) transfer the

balance $7,453.14 and any accrued interest in the Route 15 Beautification Fund to the

War Memorial Trust Fund, and (4) close the Route 15 Beautification Fund.

Staff Contacts: Ben Mays and Janet Romanchyk, MFS

h. County Consent For The Placement Of A Shared-Use Path By VDOT On Property

Subject To Open Space Easements Along The Northern Side Of Ryan Road.

The Board of Supervisors moved to consent to the placement of a 10-foot

wide asphalt shared-use path and necessary appurtenances thereto, including

drainage, over and across the property described herein as VDOT Parcels 001, 003,

006, 008 and 009, within areas that are subject to those certain existing open space

easements further described herein, and that the Chairman, Vice-Chairman or County

Administrator be authorized to execute a Deed of Easement, Agreement or other

recordable instrument acceptable in form to the County Attorney.

Staff Contacts: Susan Glass and Joe Kroboth, DTCI and Lauri Sigler and Leo

Rogers, County Attorney’s Office


This item was not necessary as there was no new information to be presented.

Action Report


March 4, 2015

Page 5

Staff Contacts: John Sandy, County Administration; Jeff Gore, Hefty, Wiley, and Gore;

and Bill Ferguson, The Ferguson Group

4. RESOLUTION FOR PERSONAL PROPERTY TAX RELIEF (PPTR) FOR TAX YEAR

2015

Supervisor Letourneau moved that the Board of Supervisors adopt the resolution

allocating Personal Property Tax Relief for the 2015 tax year (Attachment 1). (Consent

Item) (Seconded by Supervisor Volpe. The motion passed 9-0. )

Staff Contacts: Bob Wertz, Commissioner of Revenue, Roger Zurn, Treasurer and Doug

McKinney

5. REVIEW AND RENEWAL, MODIFICATION OR TERMINATION OF THE

OATLANDS AGRICULTURAL AND FORESTAL DISTRICT (CATOCTIN)

Supervisor Letourneau moved that the Board of Supervisors renew the Oatlands

Agricultural and Forestal District, to include only those parcels listed as item numbers 1

through 15 in Attachment 1, entitled “Oatlands AFD – Proposed BOS

Recommendations,” to the Action Item for the March 4, 2015 Board of Supervisors

Business Meeting; modify the conditions of the District to provide that the period before

the next review of the District shall be four (4) years; and continue to require any

subdivisions or adjustments to parcels enrolled in the District to meet the current Zoning

Ordinance requirements or a minimum of fifty (50) acres, whichever is greater, and

prohibit subdivision through clustering.

Supervisor Letourneau further moved that the Board’s renewal of the Oatlands

Agricultural and Forestal District be based on the finding that, after consideration of the

findings and recommendations of the Agricultural District Advisory Committee and the

Planning Commission, all parcels recommended for renewal contain agriculturally and

forestally significant land. (Consent Item) (Seconded by Supervisor Volpe. The motion

passed 9-0.)

Staff Contacts: Kellie Boles and Buddy Rizer, Economic Development

6. SPEX 2014-0003, SPEX 2014-0004 & ZMOD 2014-0001/EDGEWATER DAYCARE

(DULLES)

Supervisor Letourneau moved that the Board of Supervisors approve SPEX-2014-0003,

SPEX-2014-0004, and ZMOD-2014-0001, Edgewater Daycare, subject to the Conditions

of Approval dated March 3, 2015, with an amendment to Condition 2 to revise the

required number of parking spaces from twenty-seven (27) to thirty-one (31) spaces plus

nine (9) drop off spaces for a total of forty (40) spaces and based on the Findings for

Approval in the March 4, 2015 Board of Supervisors Business Meeting Action Item.

Supervisor Letourneau further moved that the Board of Supervisors, by approval of

SPEX-2014-0003, SPEX-2014-0004, and ZMOD-2014-0001, Edgewater Daycare, grant

written permission for the Applicant to locate the uses depicted on the approved SPEX

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March 4, 2015

Page 6

Plat within the twenty-five (25) foot wide Adjacent Use Buffer Easement and the twenty-

five (25) foot wide Land Use Buffer Easement that run concurrently along the side

and rear boundaries of the subject property. (Seconded by Supervisor Clarke. The

motion passed 9-0.)

Staff Contacts: Judi Birkitt and John Merrithew, Planning & Zoning

7. ZMAP 2013-0014/MCINTOSH ASSEMBLAGE (BLUE RIDGE)

Supervisor Clarke moved that the Board of Supervisors deny ZMAP-2013-0014,

McIntosh Assemblage, based on the Findings for Denial in the Board of Supervisors

March 4, 2015 Business Meeting Action Item. (Seconded by Supervisor Letourneau. The

motion passed 6-3, Supervisors Delgaudio, Reid and Volpe voted no.)


8. APPLICATION FOR VIRGINIA DEPARTMENT OF TRANSPORTATION FY 2016

HIGH VOLUME UNPAVED ROAD PROGRAM FUNDS

Supervisor Letourneau moved that the Board of Supervisors direct staff to apply for High

Volume Unpaved Road Funds in the amount of $300,000 and endorse Bullrun Postoffice

Road ($194,000) and Waxpool Road ($106,000) as the candidate projects. (Consent Item)

(Seconded by Supervisor Volpe. The motion passed 9-0. )


9. TRAFFIC STUDY TO INCREASE PARKING ALONG OAK GROVE ROAD

(BROAD RUN)

Supervisor Letourneau moved that the Board of Supervisors direct Staff to process a

budget adjustment to transfer $75,000 within the Capital Fund from the Traffic Calming

Contingency to the Oak Grove Road capital project account to hire a consultant to

perform the traffic study of Oak Grove Road (Route 824) to explore potential solutions

that will meet the needs of vehicular traffic and provide additional on-street parking.

(Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0. )

10. COURTS COMPLEX PHASE III – EVALUATION OF EDWARDS FERRY ROAD

BUILDINGS (LEESBURG)

Chairman York moved that the Board of Supervisors direct staff to work with the Town

and the County’s consultants to develop a scenario, including identification of

issues/conflicts, time, and cost impacts to remove only 106 and 108 Edwards Ferry Road

from the site, and retain the oldest portions of the structures located at 110 and 112

Edwards Ferry Road.

Chairman York further moved that staff is authorized to extend the Board of

Architectural Review (BAR) action date to the regularly scheduled BAR meeting in May

2015 to complete this study. (Seconded by Supervisor Reid.)

Supervisor Reid offered a friendly amendment to direct staff to spend no more than

$40,000. (Chairman York did not accept the friendly amendment.)

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March 4, 2015

Page 7

Chairman York amended his motion to direct staff to spend no more than $25,000.

Chairman York’s motion, as amended, passed 5-4, Supervisors Buona, Delgaudio,

Letourneau and Volpe voted no.

Board Direction on Solicitation for Relocation

Supervisor Reid moved that the Board of Supervisors direct staff to issue a solicitation to

relocate any or all of the four (4) buildings along Edwards Ferry Road to a third party

interested in taking possession of the buildings at the sole cost to the third party.

(Seconded by Chairman York.)

Supervisor Reid moved an amendment to direct staff to work with the Town of Leesburg

on the solicitation. (Chairman York, as the seconder, did not accept the Mr. Reid’s

amendment.)

Supervisor Reid accepted Supervisor Buona’s friendly amendment that all costs be borne

by the third party moving the houses to include their site acquisition cost.

Supervisor Reid again requested a friendly amendment that staff work with the Town of

Leesburg on relocation strategies. Chairman York accepted the friendly amendment.

Supervisor Buona requested that the motions made by Mr. Reid be divided.

Voting on Mr. Reid’s motion to direct staff to issue solicitation to relocate buildings

passed 9-0.

Voting on Mr. Reid’s motion to direct staff to work with the Town of Leesburg in

cooperation on the solicitation passed 7-2, Supervisors Buona and Volpe voted no.

Staff Request:

Charles Yudd, County Administration, requested that the Board of Architectural Review

(BAR) provide the County information in writing on scheduling meeting dates for

upcoming BAR meetings to discuss this issue.

Board Requests:

Chairman York asked that staff provide the Board information on the impact to the cost if

the buildings were kept on the property, the impact on stormwater issues, and the

potential security issues. He asked that staff provide this information to the Board as soon

as possible.

Supervisor Clarke requested staff at a future Board meeting provide the Board cost

estimates and any further information.

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March 4, 2015

Page 8

Several Board members commented on the concept of including some type of

commemorative plaque or interpretive exhibit on the structures as part of the courthouse

expansion project.

Staff Contacts: Joe Kroboth and Chris Glassmoyer, Peter Hargreaves, DTCI

11. INSTALLATION OF TRAFFIC CALMING MEASURES IN THE HUNT

SUBDIVISION (ASHBURN)

Supervisor Letourneau moved that the Board of Supervisors approve the resolution and

authorize the Department of General Services to install and provide perpetual

maintenance of the proposed “Watch for Children” signs at the three (3) entry points of

the Hunt Subdivision from Claiborne Parkway (Route 901) and Ashburn Road (Route

641), which are Camellia Street (Route 1177), Boxwood Place (Route 1178), and

Hibiscus Drive (Route 1179), in the Ashburn Election District.

Supervisor Letourneau further moved the Board of Supervisors request the Virginia

Department of Transportation to review and approve the installation of the “$200

Additional Fines for Speeding” signs at the subject entry points in the Hunt Subdivision.

(Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0. )

Staff Contacts: Eloisa Thring, Kathy Leidich and Joe Kroboth, DTCI)

12. TRANSIT DEVELOPMENT PLAN COMPREHENSIVE UPDATE STAKEHOLDER

WORKING GROUP

Chairman York moved that the Board of Supervisors approve the “Expedited” process

recommended by staff to appoint the Stakeholder Working Group (SWG) for the Transit

Development Plan comprehensive update, and direct staff to return to the Board on April

1, 2015 to present a proposed roster along with all SWG membership applications for

Board approval. (Seconded by Supervisor Volpe.)

Chairman York accepted Supervisor Volpe’s friendly amendment to amend the outreach

plan recommendation for the Stakeholder Working Group (SWG) to include 15 members.

The amendment further stated that the membership be as follows: current bus riders for

long-haul to have three (3) members, current bus riders of local fixed route to have three

(3) members, potential bus riders for the Silver Line to Loudoun to have three (3)

members, Commuter Bus Advisory Board to have two (2) members, the Disability

Services Board to have two (2) members and the Chamber of Commerce to have two (2)

members.


Board Requests:

Supervisor Reid asked staff to invite the Towns especially Leesburg and Purcellville to

the SWG meetings.

Staff Contacts: Kathy Leidich, Paul Mounier, and Joe Kroboth, DTCI

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March 4, 2015

Page 9

13. PURCELLVILLE NORTHERN COLLECTOR ROAD STUDY (BLUE RIDGE AND

CATOCTIN)

Supervisor Letourneau moved that the Board of Supervisors approve the use of Project

Management Consulting capital project funding in the Capital Fund of up to $166,883 to

complete the Purcellville Northern Collector Road study. (Consent Item) (Seconded by

Supervisor Volpe. The motion passed 9-0. )

Staff Contact: Kathy Leidich, Rory Toth and Joe Kroboth, DTCI

14. BOARD MEMBER INITIATIVE: POSITION ON THE PACIFIC 230 KV

TRANSMISSION LINE AND SUBSTATION PROJECT

(This item was initiated by Vice Chairman Williams.

Supervisor Letourneau moved that the Board of Supervisors adopt the resolution

requesting the State Corporation Commission choose Alternative Route B for the Pacific

230kV Transmission Line and Substation project in attachment one.

Supervisor Letourneau moved that the Board direct the County Administrator to prepare

a report with supporting material to transmit the Board’s action and adopted resolution to

the State Corporation Commission for consideration. (Consent Item) (Seconded by

Supervisor Volpe. The motion passed 9-0. )

Staff Contact: Caleb Weitz, Staff Aide to Vice Chairman Williams

15. BOARD MEMBER INITIATIVE: BRADDOCK ROAD/SUPREME

DRIVE/SUMMERALL DRIVE INTERSECTION

(This item was initiated by Supervisors Clarke and Letourneau.)

Supervisor Letourneau moved that the Board of Supervisors direct Staff to obtain a

consultant proposal for design services for a traffic signal at the Braddock Road and

Supreme Drive/Summerall Drive intersection and the roadway design of the missing half

section of Braddock Road in the vicinity of the intersection.

Supervisor Letourneau further moved that the Board direct staff to return to a future

Business meeting to present the proposed cost of the design and a funding plan to

complete the design and construction. (Consent Item) (Seconded by Supervisor Volpe.


Staff Contacts: Shevaun Hochstetler, Staff Aide to Supervisor Clarke and Monica

Filyaw, Staff Aide to Supervisor Letourneau


REPORT/ DRAFT FISCAL POLICY-COMMUNITY WATER AND WASTEWATER

PROJECTS


the Finance/Government Services and Operations Committee to approve the Water and

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March 4, 2015

Page 10

Wastewater Projects Funding Policy, to fund projects as part of the Capital Fund, as

found in Attachment 5. (Seconded by Vice Chairman Williams.)

Supervisor Buona accepted Supervisor Higgins’ friendly amendment to remove

Raspberry Falls and Selma from the list.

Supervisor Buona’s motion, as amended, passed 9-0.

Staff Contacts: Gwen Kennedy, Alan Brewer, Ernest Brown, DGS and Ben Mays, MFS


REPORT/LAND ACQUISITION POLICY FOR SCHOOL SITES

Supervisor Letourneau moved that the Board of Supervisors approve the recommendation

of the Finance/Government Services and Operations Committee to revise the Joint

Committee’s proposed approach to school land acquisition and recommend that both the

Board of Supervisors and the School Board be purchasers under a land acquisition

contract with specific responsibilities identified for each of the parties.

Supervisor Letourneau further moved that the Board of Supervisors direct staff to work

with School Board staff to develop a proposed policy for consideration by both Boards.



16c. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT/POLICIES REGARDING CAPITAL FUNDING REQUESTS FROM

VOLUNTEER FIRE AND RESCUE CORPORATIONS

Supervisor Letourneau moved that the Board of Supervisors approve recommendation of

the Finance/Government Services and Operations Committee to direct Staff to develop

policies to govern requests for County capital funding in the Capital Improvement

Program for facilities owned by volunteer fire and rescue corporations. These polices

shall define the scope, administration and project management aspects for these projects

and the conditions by which the funds will be allocated for these projects and are to be

brought to the Board of Supervisors for consideration no later than the first business

meeting in September 2015.

Supervisor Letourneau further moved that the Board of Supervisors direct Staff to

develop revised policies to govern requests for County capital funding for the acquisition

of capital fire and rescue apparatus. These polices shall define the levels of County

funding and specification requirements and the conditions by which the funds will be

allocated for this apparatus and brought to the Board of Supervisors for consideration in

the Capital Improvement Program. These policies are to be presented to the Board of

Supervisors for consideration no later than the first meeting in September 2015.

Supervisor Letourneau further moved that Chairman Scott York and

Finance/Government Services and Operations Committee Chairman Ralph Buona be

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March 4, 2015

Page 11

designated by the Board to work directly with Staff to develop these policies. (Consent

Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Dan Czismar, Paul Brown and Joe Kroboth, DTCI

17a. TRANSPORTATION AND LAND USE COMMITTEE REPORT/ZMAP-2014-0009,

REMOVAL OF LAND FROM THE GOOSE CREEK HISTORIC AND CULTURAL

CONSERVATION OVERLAY DISTRICT- MILLER PROPERTY (CATOCTIN)

Supervisor Letourneau moved that the Board of Supervisors deny ZMAP-2014-0009,

Miller Property, subject to the Findings for Denial included as Attachment 1 of the March

4, 2015 Board of Supervisors Action Item. (Consent Item) (Seconded by Supervisor

Volpe. The motion passed 9-0.)

Staff Contacts: Jackie Harlow and John Merrithew, Planning and Zoning

17b. TRANSPORTATION AND LAND USE COMMITTEE REPORT/ZMOD 2013-

0001/DULLES NORTH BUSINESS PARK SIGN PLAN (BROAD RUN)

Vice Chairman Williams moved that the Board of Supervisors approve ZMOD-2013-

0001, Dulles North Business Park Comprehensive Sign Plan, subject to the Conditions of

Approval dated January 29, 2015 and based on the Findings for Approval attached to the

March 4, 2015 Board of Supervisors action item. (Seconded by Supervisor Volpe. The

motion passed 9-0.)

Staff Contacts: Joe Carter and John Merrithew, Planning and Zoning

18. PURCHASE OF PROPERTY FROM ANTONIO BAIZA FOR CROSSTRAIL

BOULEVARD (CATOCTIN)

Supervisor Letourneau moved that the Board of Supervisors approve the Real Estate

Purchase and Sale Contract, whereby Antonio O. Baiza, agrees to sell, and the Board of

Supervisors agrees:

a.) To purchase all that certain lot or parcel of land containing 4 acres of land, more or

less, as described in Deed Book 13-N at Page 23, more or less and except however, 2.3

acres, more or less, as described in Deed Book 535, Page 125, being the same property

acquired by the Owner in that certain deed dated September 30, 2005 and recorded in

Instrument number 20051004-0112887 among the Land Records of Loudoun County,

Virginia with a PIN: 192-16-8342; and

b.) To purchase 0.0038 acres for public street purposes, a temporary grading and

construction easement, storm drain easements and a permanent Loudoun County utility

easement and right of way being a portion of that certain lot or parcel of land containing

0.23 acres of land, more or less, described as a 13’ perpetual easement right of way to

Route 643, as described in Deed Book 13-P at Page 500, all recorded among the land

records of Loudoun County, Virginia, and as more particularly described by metes and

bounds legal according to survey by Jeffrey H. Wolford, Sr., L.S. dated October 29,

1991. Being the same property acquired by the Owner in that certain deed dated

September 30, 2005 and recorded in Instrument number 20051004-0112887 among the

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March 4, 2015

Page 12

aforesaid Land Records with a PIN: 192-16-4105, all upon the terms and conditions set

forth in the Contract. The total purchase price for the subject property is Five Hundred

Fifty-Four Thousand Dollars ($554,000.00).

The Chairman, the Vice-Chairman or the County Administrator is authorized to execute

the contract on behalf of the Board. The County Attorney or his designee is authorized to

execute any document necessary to appoint and/or engage a settlement agent for the

transaction. After all conditions precedent to the Board’s obligation to purchase the

subject property are satisfied, the Chairman, the Vice-Chairman or the County

Administrator is authorized to sign a deed, approved as to form by the County Attorney,

conveying the subject property to the Board and indicating that the conveyance is

accepted by the Board pursuant to Va. Code § 15.2-1803.

The County Attorney or his designee is authorized to attend settlement and to execute

such additional documents as may be reasonable and necessary to consummate the

purchase. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Lauri Sigler and Leo Rogers, Office of County Attorney, Dawn Klassen

and Joe Kroboth, DTCI

R-1 RESOLUTION OF APPRECIATION FOR JOAN GILLETTE ROKUS, FORMER

VICE CHAIRMAN OF THE LOUDOUN COUNTY BOARD OF SUPERVISORS


Supervisor Letourneau moved that the Board of Supervisors adopt this Resolution of

Appreciation for Joan Gillette Rokus, former Vice Chairman of the Loudoun County

Board of Supervisors, in recognition of her 23 years of dedication to the Northern

Virginia Regional Parks Authority. (Consent Item) (Seconded by Supervisor Volpe. The

motion passed 9-0.)

The Board presented the Resolution of Appreciation to Joan Gillette Rokus.


R-2 RESOLUTION OF COMMENDATION FOR MATTHEW NEWCOMER


Supervisor Letourneau moved that the Board of Supervisors adopt a Resolution of

Commendation for Matthew Newcomer. (Consent Item) (Seconded by Supervisor

Volpe. The motion passed 9-0. )

The Board presented the Resolution of Commendation to Matthew Newcomer.

Staff Contacts: Ben Svendsen and Jonathan Chambers, Staff Aides to Supervisor Reid

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March 4, 2015

Page 13

R-3 RESOLUTION COMMEMORATING THE 10TH ANNIVERSARY OF THE

PURCELLVILLE TEEN CENTER


Supervisor Letourneau moved that the Board of Supervisors adopt a Resolution of

Commemoration for the 10th Anniversary of the Purcellville Teen Center. (Consent Item)


The Board presented the Resolution Commemorating the 10th

Anniversary of the

Purcellville Teen Center to: Phil Message, Betsy Young, Bob Lazaro, Tom Priscilla

Dave Simpson, Mark McGregor, Zach Prukowski, Steve Varmecky, and Krista Klemens.

Staff Contacts: Shevaun Hochstetler, Staff Aide to Supervisor Clarke

- CLOSED SESSION



3711(A) (3) for the discussion or consideration of the acquisition or disposition of real

property for:

a. Expansion of the Sterling Fire & Rescue Station, and

b. Lease for Sterling Library.

A discussion in an open session would adversely affect the bargaining position or




3711(A) (7) for consultation with legal consultation with legal counsel and briefings by

staff on:

a. Proposed settlement on construction contract for Middleburg Fire & Rescue Station;

and

b. Proposed settlement on construction contract for Loudoun Heights Fire & Rescue

Station.





Supervisor Buona. The motion passed 8-0-1, Supervisor Higgins absent for the vote.)



Buona. The motion passed 8-0-1, Supervisor Higgins absent for the vote.)

Action Report


March 4, 2015

Page 14


WHEREAS, the Loudoun County Board of Supervisors this 4th day of March,









Supervisors.


MEMORANDUM

COUNTY OF LOUDOUN

DATE: March 17, 2015



SUBJECT: Action Report of the March 11, 2015 Board of Supervisors’ Public Hearing

Listed below is a summary report of the Board’s action taken at its March 11, 2015, Board of


as noted.

1. PROPOSED ESTABLISHMENT OF THE STERLING PARK RESIDENTIAL PERMIT

PARKING DISTRICT – WEST JUNIPER AVENUE (ROUTE 1451), WEST LAUREL

AVENUE (ROUTE 1447), NORTH WATFORD COURT (ROUTE 1479), NORTH

WATFORD STREET (ROUTE 1479), AND NORTH YORK ROAD (ROUTE 1480)

(Sterling)

Supervisor Delgaudio moved that the Board of Supervisors suspend the rules. (Seconded by

Supervisor Buona. The motion passed 8-0-1, Supervisor Reid absent for the vote.)

Supervisor Delgaudio moved that the Board of Supervisors adopt the Ordinance Establishing

the Sterling Park Residential Permit Parking District as set out in Attachment 3 in the Staff

Report for the March 11, 2015, Board of Supervisors Public Hearing.

Supervisor Delgaudio further moved that the Board of Supervisors approve the use of the

Residential Permit Parking District account funds in the amount of $10,000 for the

implementation of the proposed establishment of the Residential Permit Parking District

located in the Sterling Park community in the Sterling Election District. (Seconded by

Supervisor Volpe.)

Supervisor Delgaudio accepted Supervisor Higgins’ friendly amendment to write a letter to

the School Board suggesting they look at lowering student parking fees as it is causing a

problem with respect to parking in nearby residential areas.

Supervisor Delgaudio’s Motion, as amended, passed 8-0-1, Supervisor Reid absent for the

vote.

Staff Contacts: Eloisa Thring & Joe Kroboth, Transportation and Capital Infrastructure

2. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2015 – 2016 ANNUAL

ACTION PLAN (Countywide)

Chairman York moved that the Board of Supervisors suspend the rules. (Seconded by Vice

Chairman Williams. The motion passed 8-0-1, Supervisor Reid absent for the vote.)


Action Report

March 11, 2015

Page 2

Chairman York moved that the Board of Supervisors adopt the CDBG 2015-2016 Annual

Action Plan with FY 2016 funding recommendations.

Chairman York further moved that should the FY 2016 CDBG allocation received from

HUD be more or less than the estimated $1,000,000, the funding recommendations be

amended using the same percentage distribution in the original recommendations. (Seconded

by Supervisor Buona. The motion passed 8-0-1, Supervisor Reid absent for the vote.)

Staff Contacts: Beth Rosenberg & Ellen Grunewald, Family Services

3. ANNUAL FEDERAL PUBLIC HOUSING AGENCY (PHA) PLAN FOR LOUDOUN

COUNTY DEPARTMENT OF FAMILY SERVICES (Countywide)

Chairman York moved that the Board of Supervisors suspend the rules. (Seconded by

Supervisor Buona. The motion passed 8-0-1, Supervisor Reid absent for the vote.)

Chairman York moved that the Board of Supervisors approve the proposed Public Housing

Agency (PHA) Annual Plan included as Attachment 1 to the Board of Supervisors’ March

11, 2015, Public Hearing staff report. (Seconded by Vice Chairman Williams. The motion

passed 8-0-1, Supervisor Reid absent for the vote.)

Staff Contacts: Antwaun Jackson & Ellen Grunewald, Family Services


DWELLING UNITS (ADUS) (Blue Ridge & Dulles)



Supervisor Clarke moved that the Board of Supervisors approve the sale, to qualified ADU

certificate holders, of the County owned Affordable Dwelling Units located at the following

addresses:

42134 Piebald Square #2K, Aldie, VA 20105

41895 Cathedral Valley Square #104, Stone Ridge, VA 20105



Supervisor Clarke further moved that the Chairman, the Vice Chairman, the County

Administrator, or his duly authorized designee be authorized to sign the deeds to the

purchasers. Said deeds shall be approved as to legal form by the County Attorney, who shall

be authorized to execute all necessary collateral documents at settlement. (Seconded by


Staff Contacts: Kelly Marrocco & Ellen Grunewald, Family Services


Action Report

March 11, 2015

Page 3

5. AMENDMENTS TO CHAPTER 466 OF THE CODIFIED ORDINANCES OF LOUDOUN

COUNTY – OPERATION OF VEHICLES (Countywide)

Chairman York moved that the Board of Supervisors forward the Sheriff’s Office Proposed

Amendments to Chapter 466, Traffic Code, of the Codified Ordinances of Loudoun County,

to the March 18, 2015, Board of Supervisors’ Business Meeting for action. (Seconded by

Vice Chairman Williams.)

Chairman York accepted Supervisor Buona’s friendly amendment to include in the motion

that County Attorney, Leo Rogers, look into what the timeframe would be for obtaining an

opinion from the Attorney General.

Chairman York’s motion, as amended, passed 8-0-1, Supervisor Reid absent for the vote.

Board Request:

Chairman York asked that John Sandy and Leo Rogers work together to obtain information

on the likelihood of seeking legislation by next year.

Staff Contacts: Steve Jackson & Leo Rogers, County Attorney’s Office

6. SIDP 2014-0004/STONESPRINGS HOSPITAL CENTER SIGN DEVELOPMENT PLAN

(Blue Ridge)


Supervisor Letourneau. The motion passed 7-0-2, Supervisors Buona and Reid absent for the

vote.)

Supervisor Clarke moved that the Board of Supervisors approve SIDP-2014-0004,

StoneSprings Hospital Center Sign Development Plan, subject to the Conditions of Approval

dated February 24, 2015, and based on the Findings for Approval contained in the March 11,

2015, Board of Supervisors Public Hearing Staff report. (Seconded by Supervisor



7. ZMAP 2013-0004/WILDWOOD FARMS ACTIVE ADULT (Catoctin)

Supervisor Higgins moved that the Board of Supervisors forward ZMAP-2013-0004,

Wildwood Farms Active Adult, to the May 15, 2015, Transportation and Land Use

Committee for further discussion. (Seconded by Supervisor Volpe. The motion FAILED 3-5-

1; Supervisors Buona, Clarke, Letourneau, Williams, and York voted no; Supervisor Reid


Supervisor Higgins moved that the Board of Supervisors forward ZMAP-2013-0004,

Wildwood Farms Active Adult, to the April 1, 2015, Board of Supervisors Business Meeting

for action. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Reid absent

for the vote.)


Action Report

March 11, 2015

Page 4

Supervisor Volpe moved that staff be directed to provide the following information prior to

the April 1, 2015, Board of Supervisors Business Meeting:

1. Number of age-restricted housing units in the County to include those that are built and

unbuilt and their location;

2. Number of units that are zoned PD-AAAR (Planned Development – Active Adult Age-

Restricted);

3. What year were the developments approved;

4. What are the planned improvements on Sycolin Road and what is funded, unfunded and

proffered;

5. Projections and current car count from VDOT; and

6. Projections for traffic on Sycolin Road from VDOT and is information based on current

Comprehensive Plan and by-right built out densities.

(Seconded by Supervisor Delgaudio. The motion FAILED 2-6-1, Supervisors Buona, Clarke,

Higgins, Letourneau, Williams, and York voted no; Supervisor Reid absent for the vote.)


MEMORANDUM

COUNTY OF LOUDOUN

DATE: March 20, 2015



SUBJECT: Action Report of the March 18, 2015 Board of Supervisors’ Business Meeting

Listed below is a summary report of the Board’s action taken at its March 18, 2015, Board of


action as noted.


Supervisor Buona moved that the Board of Supervisors adopt the following items on

consent: 1a. (as amended), 2, 3, 4 (as amended), 5, 6, 7, 8a., 8b., 8c., 8d., 8e., 8f., 8g., 8h.,

9a., 11, R-1, and R-2.. (Seconded by Supervisor Volpe. The motion passed 8-0-1,

Supervisor Williams absent for the vote.)


Chairman York announced that Vice Chairman Williams had resigned his position as

Vice Chairman, so the election of a new Vice Chairman would be added to the agenda.

1. Election of the Vice-Chairman

Supervisor Volpe nominated Supervisor Buona to serve as Vice Chairman.

Supervisor Volpe moved that nominations for Vice Chairman be closed. (Seconded

by Supervisor Letourneau. The motion passed 8-0-1, Supervisor Williams absent for

the vote.)

Supervisor Volpe moved that the Board of Supervisors elect Supervisor Buona to

serve as Vice Chairman for the remainder of 2015. (Seconded by Supervisor

Letourneau. The motion passed 8-0-1, Supervisor Williams absent for the vote.)

2. Committee Assignments:

Chairman York announced that in light of Ralph Buona’s election as Vice Chairman,

he would be resigning his position as Chair of the Finance, Government Services and

Operations Committee and his position as Co-Chair of the Joint Board/ School Board

Committee. Chairman York further announced the following changes to those

Committees (with no change in composition of the membership of the Committees):

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March 18, 2015

Page 2

Finance, Government Services and Operations Committee:

Supervisor Matt Letourneau – Chair

Joint Board/School Board Committee:

Supervisor Geary Higgins – Co-Chair


Chairman York announced he would be sending a letter to the Commuter Bus Advisory

Board noting issues with the Board having a quorum for meetings. He stated the letter

would ask that members do their best to attend scheduled meetings and should they be

unable to, that they work with those that attended to obtain important updates.

I-1 PRESENTATION BY EXECUTIVE DIRECTOR MONICA BACKMON OF

NORTHERN VIRGINIA TRANSPORTATION AUTHORITY (NVTA) Monica Backmon, Executive Director of NVTA, provided the Board with a NVTA presentation on A New Era of Transportation Improvements. She stated that NVTA is the preeminent transportation coordination, planning, programming and funding authority in Northern Virginia. The Authority localities include 4 counties and 5 cities:

Counties of Arlington, Fairfax, Loudoun and Prince William;

Cities of Alexandria, Fairfax, Falls Church, Manassas and Manassas Park.

With the passage of HB2313, the Authority is responsible for programming

approximately $300 million a year in new transportation dollars, with a primary focus on

reducing congestion. The NVTA manages transportation project planning, prioritization

and funding for the Northern Virginia region. When deciding on which projects to fund,

the Authority gives priority to projects that are expected to provide the greatest level of

congestion reduction relative to the cost of the project.

HB 2313 provides for new revenue sources that are directed to the Authority. These

revenue sources were created by increasing three existing taxes in Northern Virginia.

Those taxes include Retail Sales and Use Tax, Grantor’s Tax, and Transient Occupancy

Tax.

NVTA funding is divided into two categories: 70% (Regional Revenue funds) and 30%

(Local Distribution funds). The 70% Regional Revenue funds are used for regional

projects that are in the TransAction 2040 long range plan and that have been evaluated by

VDOT. They also fund Mass Transit projects that increase capacity. The remaining 30%

local revenues are distributed to NVTA member jurisdictions on a pro-rata basis, with

each share equal to 30% Local Distribution Funds of the total taxes and fees generated or

attributable to the locality. To view the full presentation, follow the link below:


35 (00:42:20 webcast, approximately 4:42pm).



Action Report


March 18, 2015

Page 3


1. APPOINTMENTS

a. CONFIRMATIONS

Supervisor Buona moved that the Board of Supervisors confirm the following

appointments with terms expiring December 31, 2015, unless otherwise noted.

(Consent Item – as amended) (Seconded by Supervisor Volpe. The motion passed 8-

0-1, Supervisor Williams absent for the vote.)

District Specific Appointments: 1. Community Criminal Justice Board

a. Charles Hasper as the Chairman At-Large District representative. 2. Library Board of Trustees

a. Michael Silber as the Sterling District representative. Term date: 6/30/2017


2. Art Advisory Committee

a. Stuart Brown as an at-large appointed member.

3. Community Service Board

a. Michael Tate as an at-large appointed member. Term date: 6/30/2017

4. Economic Development Authority a. Casey Veatch as an at-large appointed member. Term date: 3/31/2019

b. NOMINATIONS

Economic Development Advisory Commission

Chairman York nominated Kristopher Diemar.

Joint Board of Supervisors/School Board Committee’s Volunteer Citizens Work

Group

Supervisor Delgaudio nominated Victoria Stamp as the Sterling District

representative.

Commission on Aging

Supervisor Delgaudio nominated Richard Rally as the Sterling District

representative.


3. ADMINISTRATIVE ITEMS REPORT OF MARCH 18, 2015

Supervisor Buona moved that the Board of Supervisors approve the Administrative Items

Report of March 18, 2015. (Consent Item) (Seconded by Supervisor Volpe. The motion

passed 8-0-1, Supervisor Williams absent for the vote.)

Action Report


March 18, 2015

Page 4



set out in the March 18, 2015, Administrative Items Report: BA-3082543, BA-

3017996, BA-3064722, and BA-3022580; (2) recognize an increase in revenue in the

amount of $4,014 in the General Fund, and (3) make an increase in appropriations of

$4,014 in the General Fund.


Financial Services


The Board of Supervisors moved to approve the February 18, 2015 Board Meeting

Minutes, the February 11, 2015 Public Hearing Minutes, the February 25, 2015 3:00

and 6:00 p.m. Budget Public Hearing Minutes and the February 28, 2015 9:00 AM

Budget Public Hearing Minutes.



There are no Deeds for Approval before the Board.

d. CMPT-2015-0002 Loudoun County School Board - Academies of Loudoun

The Board of Supervisors moved to extend the application timeline for CMPT-2015-

0002, Loudoun County School Board - Academies of Loudoun, for Planning

Commission action to October 10, 2015.


e. Secondary Road Addition: Black Oak Ridge, Phase 1

The Board of Supervisors moved to approve the resolution.

Staff Contacts: Rick Karle and Mike Seigfried, Building and Development

f. Secondary Road Addition: Heritage Hamlet



g. Secondary Road Addition: Evergreen Village, Beaverdam Drive, Phases 1 & 2



3. AGREEMENT WITH THE CLAUDE MOORE CHARITABLE FOUNDATION TO

PROVIDE STORMWATER MANAGEMENT FOR ROUTE 772 TRANSIT SITE AND

ROAD IMPROVEMENTS (BROAD RUN)

Supervisor Buona moved that the Board of Supervisors approve the Memorandum of

Agreement with the Claude Moore Charitable Foundation to build a regional detention

pond and amend the FY 2015 CIP and budget, to authorize staff to execute a budget

Action Report


March 18, 2015

Page 5

adjustment to appropriate $4,000,000 in debt financing to fund the County’s share of the

Route 772 Transit Station Storm Water Management project costs. (Consent Item)

(Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Williams absent

for the vote.)

Staff Contacts: Charles Yudd, County Administration; Leo Rogers, County Attorney

4. FAIRFAX 2015 WORLD POLICE AND FIRE GAMES /SPONSORSHIP

AGREEMENT

Supervisor Buona moved that the Board of Supervisors approve the Sponsorship

Agreement between the County of Loudoun, Virginia and Fairfax 2015, Inc., in the

amount of $65,500 for the 2015 World Police & Fire Games as outlined in Attachment 1

of the Action Item for the March 18, 2015 Board Business Meeting. (Consent Item – as

amended) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor

Williams absent for the vote.)

Staff Contacts: Michael “Miguel” Salinas & Buddy Rizer, Economic Development

5. SILVER LINE STATIONS NAME SELECTION

Supervisor Buona moved that the Board of Supervisors approve “ASHBURN” as the

preferred Route 772 Metro Station name and “LOUDOUN GATEWAY” as the preferred

Route 606 Metro Station name and forward these station names to the Washington

Metropolitan Area Transit Authority’s (WMATA) General Manager and Board of

Directors with a recommendation of approval. (Consent Item) (Seconded by Supervisor

Volpe. The motion passed 8-0-1, Supervisor Williams absent for the vote.)

Staff Contacts: Alan Winn & Joe Kroboth, DTCI; Charles Yudd, County Administration

6. LEASE FOR STERLING LIBRARY

Supervisor Buona moved that the Board of Supervisors approve a twenty (20) year lease

with an option for two (2) additional five (5) year renewals of 14,500 square feet of space

at 22350 S. Sterling Boulevard, Sterling, VA, to commence no earlier than April 1, 2016

but no later than July 1, 2016, at a rate of $15.77 per square foot. (Consent Item)


for the vote.)

Staff Contacts: Randy Williford & Ernest Brown, General Services

7. BOARD MEMBER INITIATIVE: ROAD NAME CHANGE FOR DULLES SOUTH

PARKWAY


Supervisor Buona moved that the Board of Supervisors approve the renaming of Dulles

South Parkway to Dulles West Boulevard from Loudoun County Parkway to the planned

Northstar Boulevard. (Consent Item) (Seconded by Supervisor Volpe. The motion passed

8-0-1, Supervisor Williams absent for the vote.)


Action Report


March 18, 2015

Page 6


REPORT/AWARD AUTHORITY INCREASE/ SNOW AND ICE CONTROL

SERVICES

Supervisor Buona moved the recommendation of the Finance/Government Services and

Operations Committee that the Board of Supervisors authorize the Purchasing Agent to

increase the award authority of the current contracts for Snow and Ice Control Services in

the amount of $200,000 for a total amount of $700,000. (Consent Item) (Seconded by

Supervisor Volpe. The motion passed 8-0-1, Supervisor Williams absent for the vote.)

Staff Contacts: Don McGarry & Ernest Brown, General Services; Philip Butterfass &

Ben Mays, Management and Financial Services

8b. FINANCEGOVERNMENT SERVICES AND OPERATIONS COMMITTEE REPORT/

AWARD PURCHASE/ LANDFILL HEAVY EQUIPMENT PURCHASE



purchase a track loader, articulated dump truck, motor grader, and backhoe loader for the

Loudoun County Solid Waste Management Facility from Caterpillar Inc., in the

estimated amount of $1,283,647. (Consent Item) (Seconded by Supervisor Volpe. The

motion passed 8-0-1, Supervisor Williams absent for the vote.)

Staff Contacts: Michael Fairbanks, Andy Bollinger & Ernest Brown, General Services;

Philip Butterfass & Ben Mays, Management and Financial Services


REPORT/ CONTRACT RENEWAL/LIBRARY MATERIAL SUPPLIERS



renew the contract for Library Material Suppliers for the period of July 1, 2015 to June

30, 2016, with the pool of providers listed in Attachment 1, in the estimated amount of

$1,100,000. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1,

Supervisor Williams absent for the vote.)

Staff Contacts: Mary Lou Demeo & Chang Liu, Library Services; Diane Smith & Ben

Mays, Management and Financial Services

8d. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT/ CONTRACT AWARD/CONSTRUCTION OF CROSSTRAIL BLVD.

SEGMENT A2 (FROM CLAUDIA DRIVE TO SYCOLIN ROAD)


Operations Committee that the Board of Supervisors approve the FY 2015 Capital

Improvement Program budget be amended to appropriate $1,594,493 in additional FY

2014 NVTA Local funds in the Transportation District Fund and transfer that amount to

the Capital Fund for the Crosstrail Boulevard Segment A2 capital project. Contingent

upon Board approval of the amendment to the FY 2015 CIP budget, I further move the

Purchasing Agent be authorized to award a contract for the Construction of Crosstrail

Boulevard Segment A2 to Fort Myer Construction Corporation in the estimated amount

Action Report


March 18, 2015

Page 7

of $15,672,564. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-

1, Supervisor Williams absent for the vote.)

Staff Contacts: Chris Glassmoyer & Joe Kroboth, DTCI; Mike Angel & Ben Mays,

Management and Financial Service

8e. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT/ CONTRACT AWARD/ PURCHASE OF STREAM AND WETLAND

MITIGATION BANK CREDITS FOR THE CONSTRUCTION OF CLAIBORNE

PARKWAY



award contracts for the Purchase of Stream and Wetland Mitigation Bank Credits for the

construction Claiborne Parkway to Wetlands Studies & Solutions, Inc. for the purchase of

2,038 Stream Mitigation Bank Credits in the estimated amount of $656,744 and to Marsh

Resources, LLC for the purchase of 0.42 Wetland Mitigation Bank Credits in the

estimated amount of $26,670. (Consent Item) (Seconded by Supervisor Volpe. The


Staff Contacts: Chris Glassmoyer & Joe Kroboth, DTCI; Mike Angel & Ben Mays,

Management and Financial Service

8f. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT/ CONTRACT AWARD/OFFSITE HOSTING SERVICES



award a one year contract for offsite hosting services to OneNeck IT Solutions, LLC in

the estimated amount of $936,086. (Consent Item) (Seconded by Supervisor Volpe. The


Staff Contacts: Wendy Wickens, Information Technology; Cheryl Middleton & Ben

Mays, Management and Financial Service

8g. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT/UTILIZATION OF FEDERAL AND STATE ASSET FORFEITURE

FUNDS/SHERIFF'S OFFICE


Operations Committee that the Board of Supervisors approve the utilization of the

Sheriff's Federal and State Asset Forfeiture Funds for equipment purchases, as listed in

the item, totaling $334,320 in FY 2015 expenditures.

Supervisor Buona further moved that the Board of Supervisors approve BA#3011993,

which estimates and appropriates $334,320 from the Sheriff’s Federal and State Asset

Forfeiture Funds for the equipment purchases as listed within this item. (Consent Item)


for the vote.)

Staff Contacts: Debbie Capitan and Michael Chapman, Sheriff’s Office

Action Report


March 18, 2015

Page 8

8h. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT/ FY 2015 CAPITAL IMPROVEMENT PROGRAM AMENDMENT/CASH

PROFFERS FOR BRAMBLETON DISTRICT PARK WEST AND EDGAR TILLETT

MEMORIAL PARK


Operations Committee that the Board of Supervisors amend the FY 2015 Capital

Improvement Program and budget and direct staff to execute a budget adjustment to

appropriate $2,530,000 in cash proffers, as outlined in Table 1 and 2, in the Public

Facilities Fund and transfer that amount to the Capital Fund to construct improvements at

Edgar Tillett Memorial Park and Brambleton District Park West. (Consent Item)


for the vote.)

Staff Contacts: Daniel Csizmar, Mark Hoffman & Joe Kroboth, DTCI

8i. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT/ PROPERTY SEARCH REPORT FOR ANIMAL SERVICES FACILITY

Vice Chairman Buona moved the recommendation of the Finance/Government Services

and Operations Committee that the Board of Supervisors not pursue the investigation of

the buildings and/or proffered public use sites and that the Government Center Support

site be designated as the site for the Animal Services Facility development.

Vice Chairman Buona further moved staff be directed to begin the development of the

facility as adopted in the CIP. (Seconded by Supervisor Letourneau.)

Vice Chairman Buona did not accept Supervisor Reid’s friendly amendment to add to the

motion that the Board consider any new proposals that may be submitted.

Supervisor Reid moved an amended motion that the Board include in the original motion

to consider any new proposals that may be submitted. (Seconded by Supervisor

Delgaudio. The motion FAILED 3-6, Supervisors Buona, Clarke, Higgins, Letourneau,

Williams, and York voted no.)

(Vice Chairman Buona’s original motion passed 7-2, Supervisors Delgaudio and Reid

voted no.)

Staff Contacts: Paul Brown & Joe Kroboth, DTCI; Tom Koenig, Animal Services

9a. TRANSPORTATION AND LAND USE COMMITTEE REPORT/ ZOAM 2015-0002/

HOME OCCUPATIONS/RESOLUTION OF INTENT TO AMEND THE ZONING

ORDINANCE

Supervisor Buona moved that the Board of Supervisors adopt the Resolution of Intent to

Amend the Revised 1993 Loudoun County Zoning Ordinance, as provided as Attachment

1 to the Board of Supervisors’ March 18, 2015 Action Item. (Consent Item) (Seconded by


Action Report


March 18, 2015

Page 9

Staff Contacts: Brian Wegener, Mark Stultz & John Merrithew, Planning and Zoning

10. AMENDMENTS TO CHAPTER 466 OF THE CODIFIED ORDINANCES OF

LOUDOUN COUNTY – OPERATION OF VEHICLES (COUNTYWIDE)

Chairman York moved that the Board of Supervisors seek legislation during the 2016

Virginia General Assembly Session to add these two lesser charges, as outlined in

Attachment 1 of the Action Item for the March 18, 2015 Board of Supervisors Business

Meeting, to the appropriate State code sections with DMV demerit points less than the six

(6) points typically charged under Reckless Driving and lesser charges, and fines, if

necessary. (Seconded by Supervisor Williams.)

Chairman York did not accept Supervisor Williams’ friendly amendment to add to the

original motion that the Board direct the County Attorney to seek the Attorney General’s

opinion with regard to the legality of amending Chapter 466, Traffic Code, of the

Codified Ordinances of Loudoun County.

Supervisor Williams moved an amended motion to add to the original motion that the

Board direct the County Attorney to seek the Attorney General’s opinion with regard to

the legality of amending Chapter 466, Traffic Code, of the Codified Ordinances of

Loudoun County. (Seconded by Supervisor Buona.)

Chairman York reconsidered and accepted Supervisor Williams’ friendly amendment to

add to the original motion that the Board direct the County Attorney to seek the Attorney

General’s opinion with regard to the legality of amending Chapter 466, Traffic Code, of

the Codified Ordinances of Loudoun County.

(Chairman York’s motion, as amended, passed 8-1, Supervisor Delgaudio voted no.)

Staff Contacts: Rudolph Landon & Michael Chapman, Sheriff’s Office; Steve Jackson &

Leo Rogers, County Attorney’s Office; John Sandy, County Administration

11. BOARD MEMBER INITIATIVE: COMPRESSED NATURAL GAS CONVERSION -

STUDY OF THE COUNTY VEHICLE FLEET


Supervisor Buona moved the Board of Supervisors direct the County Administrator

working with staff to research and bring to a future Board meeting the feasibility of

converting any or all of the County Vehicle fleet. (Consent Item) (Seconded by



Action Report


March 18, 2015

Page 10

R-1 RESOLUTION OF COMMENDATION FOR AARP TAX-AIDE

(This item was initiated by Supervisor Volpe.)

Supervisor Buona moved that the Board of Supervisors approve the Resolution of

Commendation for AARP Tax-Aide and the program volunteers, who provide free tax

return services for over 1,000 Loudoun residents. (Consent Item) (Seconded by


The Resolution of Commendation will be presented at a future Board Meeting.

Staff Contact: Josh Fornwalt, Staff Aide to Supervisor Volpe

R-2 RESOLUTION OF APPRECIATION FOR POSTMASTER LAURA PEARSON



Appreciation for Postmaster Laura Dawson Pearson for her 50 years of dedicated service

to the community. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-

0-1, Supervisor Williams absent for the vote.)

The Board presented the Resolution of Appreciation to Laura Pearson.

Staff Contact: Ashley Ziviello, Staff Aide to Supervisor Clarke

MEMORANDUM COUNTY OF LOUDOUN

DATE: March 20, 2015 TO: Department and Agency Heads FROM: Tim Hemstreet, County Administrator SUBJECT: Action Report of the March 18, 2015 Board of Supervisors’ Public Hearing Listed below is a summary report of the Board’s action taken at its March 18, 2015 Board of Supervisors’ Public Hearing. Please work with your staff to follow through on the Board action as noted. 1. NOTICE OF PROPOSED REAL PROPERTY TAX INCREASE

Robert Wertz, Commissioner of Revenue, explained that Title 58.1-3321 of the Code of Virginia provided that when any annual assessment of real property would result in an increase of 101 percent or more in the total real property tax levied, such County shall reduce its rate of levy for the forthcoming tax year so that it produces no more than 101 percent of the previous year's real property tax levies, unless certain notice and public hearing requirements have been met. No members of the public spoke on this item. No Board action necessary on this item. Staff Contact: Robert Wertz, Jr., Commissioner of Revenue

MEMORANDUM

COUNTY OF LOUDOUN

DATE: April 3, 2015



SUBJECT: Action Report of the April 1, 2015 Board of Supervisors’ Business Meeting

Listed below is a summary report of the Board’s action taken at its April 1, 2015, Board of


action as noted.


Vice Chairman Buona moved that the Board of Supervisors adopt the following items on

consent: 1a, 2, 3, (as amended to include Michael Lang and Brenda Baker on the SWG

list), 4, 6, 7, 8, R-1, R-2, R-3, R-4, and R-5. (Seconded by Supervisor Reid. The motion

passed 9-0.)


Chairman York noted that the Andrew Painter, Esq. of Walsh Colucci Lubeley & Walsh

PC, the applicant for Wildwood Farms Active Adult, had submitted a letter dated April 1,

2015 requesting withdrawal of ZMAP 2013-0004/Wildwood Farms Active Adult

pursuant to §6-1206 of the Revised 1993 Loudoun County Zoning Ordinance. The Board

concurred to the withdrawal of this application.


There were no information items from the Chairman.

VIII. ADOPTION OF THE FY 2016 BUDGET, TY 2015 TAX RATES, APPROPRIATIONS

RESOLUTION AND CAPITAL IMPROVEMENT PROGRAM

Chairman York moved that the Board of Supervisors adopt the FY2016 Budget, as

presented by the County Administrator on February 4, 2015, and amended by the Board

of Supervisors at the March 9, 16 and 19, 2015 budget work sessions, and as amended in

the supplemental staff report dated April 1, 2015, a summary of which is included as

Attachment A, and approve the tax rates and EMS Transport Reimbursement Rates as

displayed in Attachment B-1 and B-2, and adopt the FY2016 Appropriations Resolution

as found in Attachments C-1 to C-7.

Chairman York further moved the Board of Supervisors adopt the FY2015-2020

Amended Capital Improvement Program, as amended by the Board of Supervisors at the

Action Report


April 1, 2015

Page 2

March 16, 2015 budget work session, found in Attachments D-1 to D-12. Seconded by

Vice Chairman Buona.

Chairman York stated that he would separate the motions.

Motions on Capital Improvement Programs:

Supervisor Higgins moved an amendment to the Capital Improvement Program (CIP) to

place the Crosstrails Boulevard project in 2019 and move the CS Monroe Conversion

Project to a future year. (Seconded by Supervisor Reid).

Vice Chairman Buona announced that he believed this motion was not substantially

different than the straw vote made at the March 16th

budget work session and a motion

for reconsideration would be in order.

Leo Rogers, County Attorney, replied that a straw poll at a work session is generally not

a binding vote, and the Board could have reconsidered this issue at another work session.

He stated that Mr. Higgins’ amendment is an appropriate binding motion.

Chairman York concurred with Mr. Rogers’ determination regarding Mr. Higgins’

amendment on the CIP for Crosstrails Boulevard.

Voting on Mr. Higgins’ amendment passed 5-4, Supervisors Buona, Letourneau,

Williams and York voted no.

Supervisor Delgaudio moved an amendment to the CIP motion to eliminate the Animal

Services Facility for a savings of $15,495,000. (Seconded by Supervisor Reid.)

Vice Chairman Buona moved that the Board of Supervisors close the discussion.

(Seconded by Supervisor Williams. The motion passed 5-4, Supervisors Clarke,

Delgaudio, Higgins and Reid voted no.)

Voting on Mr. Delgaudio’s amendment to eliminate the Animal Services Facilities. The

motion FAILED 3-6, Supervisors Buona, Higgins, Letourneau, Volpe, Williams, and

York voted no.

Supervisor Delgaudio moved an amendment to the CIP to eliminate additional funding

for the Public Safety Firing Range for a savings of $7,000,000. (The motion died for lack

of a second.)

Supervisor Delgaudio moved an amendment to the CIP to eliminate funding for one year

all funds for the County Landfill Reclamation Project for a savings of $5,500,000. (The

motion died for lack of a second.)

Action Report


April 1, 2015

Page 3

Voting on Chairman York’s motion that the Board of Supervisors adopt the FY2015-

2020 Amended Capital Improvement Program, as amended by the Board of Supervisors

at the March 16, 2015 budget work session and the April 1, 2015 Board Business

Meeting, found in Attachments D-1 to D-12, passed 9-0.

Motion on Adoption of the Budget, As Amended March 9, 16, and 19, 2015 and

Supplemental Packet dated April 1, 2015:

Supervisor Delgaudio moved to overturn the Chairman’s decision to not allow separation

of votes under a, b, and c of the main motion to adopt the FY2016 budget, as amended.

(Seconded by Supervisor Reid. The motion FAILED 2-7, Supervisors Buona, Clarke,

Higgins, Letourneau, Volpe, Williams and York voted no.)

Vice Chairman Buona moved to call the question. (Seconded by Supervisor Williams.

The motion passed 8-1, Supervisor Delgaudio voted no.)

Voting on Chairman York’s motion that the Board of Supervisors adopt the FY2016

Budget, as presented by the County Administrator on February 4, 2015, and amended by

the Board of Supervisors at the March 9, 16 and 19, 2015 budget work sessions, and as

amended in the supplemental staff report dated April 1, 2015, a summary of which is

included as Attachment A, and approve the tax rates and EMS Transport Reimbursement

Rates as displayed in Attachment B-1 and B-2, and adopt the FY2016 Appropriations

Resolution as found in Attachments C-1 to C-7. (The motion passed 7-2, Supervisors

Delgaudio and Volpe voted no.)

Staff Contacts: Ben Mays, Management & Financial Services and Erin McLellan, Budget

Office

I-1 BRIEFING ITEM: LAND DEVELOPMENT APPLICATIONS APRIL 8, 2015 PUBLIC

HEARING

John Merrithew, Department of Planning and Zoning, provided the Board a brief

presentation on the April 8, 2015 Public Hearing agenda including ten (10) land

development applications. The land use applications included two home daycares, one

age restricted facility, a residential concept plan amendment adjacent to Round Hill, a

zoning ordinance amendment, three sign plan modifications, and two commercial related

requests. He noted that staff supported approval of all the land development applications

proposed for the Board Hearing. For Waltonwood South Riding, there were two policy

related concerns regarding the development’s encroachment into the River and Stream

Corridor buffer as specified by the Revised General Plan, and for provision of a right turn

lane into the site consistent with the Countywide Transportation Plan. The Creekside at

Round Hill concept plan amendment alters the layout of portions of the residential

development while maintaining the same total dwelling units. Discussion had centered

around a public use site as a park and ride facility with property ownership by the Town

of Round Hill, flooding concerns with an undersized culvert on Woodgrove Road, and

design and access for private courtyards on pipestem lots. He referred to Attachment 1

Action Report


April 1, 2015

Page 4

for additional description of each application and Attachment 2 which outlined cases

projected for May and June Public Hearings.

Board Requests:

Supervisor Letourneau asked staff to provide a rough cost estimate of the turn lane

construction would be the Waltonwood South Riding application.

Supervisor Clarke asked staff to provide the covenants for SPMI-2014-0019, Elizabeth

Houde Home Day Care/Farmington on the Green application.

For further information, visit:


78 (webcast timestamp 00:49:26, approximately 4:49pm)

Staff Contacts: Van Armstrong and John Merrithew, Planning & Zoning

I-2 PLANNING COMMISSION 2014 ANNUAL REPORT

John Merrithew, Interim Director of the Department of Planning and Zoning, briefly

commented on the 2014 Loudoun County Planning Commission Annual Report.

Jeff Salmon, Chairman of the Planning Commission, stated he was available for

questions from Board members and thanked the Board members.

For further information, visit:


79 (webcast timestamp 00:59:31, approximately 4:59pm)

PC Report Document Link:

http://lfportal.loudoun.gov/LFPortalinternet/0/doc/180269/Electronic.aspx

Staff Contact: John Merrithew, Planning & Zoning

1. APPOINTMENTS

a. CONFIRMATIONS

Vice Chairman Buona moved that the Board of Supervisors confirm the following

appointments with terms expiring December 31, 2015, unless otherwise noted. (Consent

Item) (Seconded by Supervisor Reid. The motion passed 9-0.)

Joint Board of Supervisors and School Board Committee’s Volunteer Citizens Work

Group

Victoria Stamp as the Sterling District representative.

Commission on Aging

Richard Rally as the Sterling District representative.






Action Report


April 1, 2015

Page 5

Economic Development Advisory Commission

Kristopher Diemar as a voting member. Term date: 12/31/2016

b. NOMINATIONS


Supervisor Higgins nominated Ronald Hall.

Commission on Youth

Supervisor Higgins nominated Robert Larrick.

Northern Virginia Workforce Investment Board.

Chairman York nominated Shirley Bazdar


2. ADMINISTRATIVE ITEMS REPORT OF APRIL 1, 2015

Vice Chairman Buona moved that the Board of Supervisors approve the Administrative

Items Report of April 1, 2015. (Consent Item) (Seconded by Supervisor Reid. The

motion passed 9-0.)



set out in the April 1, 2015, Administrative Items Report: BA-2794666, BA-3091122,

BA-3092481, BA-3139842, and BA-3139622; (2) recognize a decrease in revenue in

the amount of $279,052.67 in the General Fund, and (3) make a decrease in

appropriations of $279,052.67 in the General Fund.


Financial Services


There were no Minutes or Committee Summaries before the Board.



The Board moved to approve the following deeds for approval:

1) DEDI-2013-0019/Tall Cedars Parkway –Long/Teates Property and

2) DEDI-2014-0032/Brambleton Creighton Road.

Staff Contacts: Michael Seigfried, Director, Building and Development, William H.

Himel, Building and Development and Mindy Palleija, Paralegal, County Attorney’s

Office

d. CMPT-2015-0001 Stone Ridge Park And Ride

The Board of Supervisors moved to extend the deadline for Planning

Action Report


April 1, 2015

Page 6

Commission action on CMPT-2015-0001, Stone Ridge Park and Ride, to July 10,

2015.

Staff Contacts: John Merrithew and Tyler Klein, Planning & Zoning

e. Benefits Eligibility Summary

The Board of Supervisors moved to authorize changes to Appendix A,

Benefits Eligibility Summary for purposes of memorializing eligibility in the County-

sponsored Health Plan in compliance with the Affordable Care Act - Employer

Mandate.

Staff Contacts: Ben Mays, MFS, Jeanette Green, HR and Nelia Larson-Mann, MFS

f. Local Governing Body Certification – Loudoun County Milling Co., Inc. /

Application For VPDES Permit

The Board of Supervisors moved to authorize the County Administrator

or his designee to execute the Virginia Department of Environmental Quality Local

Governing Body Certification Form certifying that the location and operation of the

proposed Loudoun County Milling Company, Inc. facility at 39098 Irene Road, in

Hamilton (PIN 381-17-8080) is consistent with all applicable local land use

ordinances.

Staff Contacts: Marie Genovese and John Merrithew, Planning & Zoning and Ron

Brown, County Attorney’s Office

G. TRANSIT DEVELOPMENT PLAN (TDP) STAKEHOLDERS WORK GROUP

NOMINEES

Vice Chairman Buona moved that the Board of Supervisors endorse the member roster

contained in the April 1st staff report and modify the March 4, 2015 direction to create a

fifteen member Stakeholder Working Group and expand the representation of previously

directed groups/affiliations for the Transit Development Plan Comprehensive Update by

increasing the number of working group members and to include Mr. Michael Lang as a

member of the Stakeholder Working Group representing current bus riders.

Vice Chairman Buona further moved that the Board of Supervisors add Ms. Brenda Baker as

a member of the Stakeholder Working Group, representing the Commuter Bus Advisory

Board (CBAB). (Consent Item) (Seconded by Supervisor Reid. The motion passed 9-0. )

Staff Contacts: Kathy Leidich, Paul Mounier and Joe Kroboth, DTCI

H. ZOAM 2014-0006, NOISE STANDARDS/RESOLUTION OF INTENT TO

AMEND THE REVISED 1993 LOUDOUN COUNTY ZONING ORDINANCE

(COUNTYWIDE)

Vice Chairman Buona moved that the Board of Supervisors adopt the Resolution of Intent to

Amend the Revised 1993 Loudoun County Zoning Ordinance, provided as Attachment 1 to

the April 1, 2015 Board of Supervisors Action Item. (Consent Item) (Seconded by Supervisor

Reid. The motion passed 9-0. )

Staff Contacts: Theresa Stein, Mark Stultz and John Merrithew, Planning and zoning

Action Report


April 1, 2015

Page 7

I. ZMAP 2013-0004 /WILDWOOD FARMS ACTIVE ADULT (CATOCTIN)

This item was withdrawn by the applicant by letter dated April 1, 2015. The Board

concurred with the withdrawal of ZMAP 2013-0004/Wildwood Farms Active Adult.

Staff Contacts: Judi Birkitt and John Merrithew, Planning and Zoning

J. CONTRACT AWARD/BYRNES RIDGE PARK

Vice Chairman Buona moved that the Board of Supervisors authorize staff to prepare a

budget adjustment transferring $500,000 in cash proffer funding from the Public Facilities

Fund to the Capital Fund to provide supplemental funding for the Byrnes Ridge Park Project.

Vice Chairman Buona further moved that the Purchasing Agent be authorized to award a

contract for the Byrnes Ridge Park Improvements Project to Dalton Electric Service, Inc., in

the estimated amount of $1,549,431. (Consent Item) (Seconded by Supervisor Reid. The

motion passed 9-0.)

Staff Contacts: Chris Bresley, MFS, Chris Glassmoyer and Joe Kroboth, DTCI

k. RENAMING OF A PORTION OF STONE SPRINGS BOULEVARD AND ALL OF

MEDICAL DRIVE TO GUM SPRING ROAD (BLUE RIDGE)

Vice Chairman Buona moved that the Board of Supervisors approve the renaming of the

northern portion of Stone Springs Boulevard and all of Medical Drive to Gum Spring Road

as illustrated in Attachment 4. (Consent Item) (Seconded by Supervisor Reid. The motion

passed 9-0.)

Staff Contacts: Larry Stipek and Blythe Tucker, Mapping

L. BOARD MEMBER INITIATIVE: SISTER CITY AGREEMENT WITH SHUNYI

DISTRICT, CHINA


Vice Chairman Buona moved that the Board of Supervisors grant the Chairman of the Board

of Supervisors authorization to sign the proposed Memorandum of Understanding (MOU)

with Shunyi District, Beijing, the Peoples Republic of China, to establish a Sister

County/City partnership with the emphasis of the MOU on Economic Development.

(Consent Item) (Seconded by Supervisor Reid. The motion passed 9-0. )

Staff Contact: Robin Bartok, Staff Aide to Chairman York and Buddy Rizer, Economic

Development

R-1 PROCLAMATION FOR HUNGER AWARENESS WEEK (APPROVAL &

PRESENTATION)

(This was initiated by Chairman York.)

Vice Chairman Buona moved that the Loudoun County Board of Supervisors proclaim May

2015 as Loudoun County Hunger Awareness Month and call this observance to the attention

Action Report


April 1, 2015

Page 8

of all Loudoun County citizens. (Consent Item) (Seconded by Supervisor Reid. The motion

passed 9-0.)

The Board of Supervisors recognized the following and proclaimed the week of as

Proclamation for Hunger Awareness Week in Loudoun County.


R-2 RESOLUTION OF RECOGNITION FOR LOCAL GOVERNMENT EDUCATION WEEK

(APPROVAL ONLY)


Vice Chairman Buona moved that the Loudoun County Board of Supervisors adopt the

Resolution of Recognition for Local Government Education Week and call this observance to

the attention of all Loudoun County citizens. (Consent Item) (Seconded by Supervisor Reid.



R-3 RESOLUTION OF COMMENDATION FOR CRAIG FEDOR FOR ACHIEVING EAGLE

SCOUT (APPROVAL ONLY)


Vice Chairman Buona moved that the Board of Supervisors approve the Resolution Honoring

Craig Fedor of Boy Scout Troop 961 for attaining the rank of Eagle Scout. (Consent Item)

(Seconded by Supervisor Reid. The motion passed 9-0.)

This Resolution of Commendation will be presented at a future date.

Staff Contact: Ashley Zivello, Staff Aide to Supervisor Clarke

R-4 RESOLUTION OF COMMENDATION FOR BEN KELLOGG FOR ACHIEVING

EAGLE SCOUT (CLARKE) (APPROVAL ONLY)


Vice Chairman Buona moved that the Board of Supervisors approve the Resolution Honoring

Ben Kellogg of Boy Scout Troop 163 for attaining the rank of Eagle Scout. (Consent Item)


This Resolution of Commendation will be presented at a future date.

Staff Contact: Ashley Zivello, Staff Aide to Supervisor Clarke

R-5 PROCLAMATION OF NATIONAL PUBLIC SAFETY TELECOMMUNICATORS’

WEEK


Vice Chairman Buona moved that the Loudoun County Board of Supervisors proclaim April 12-

18, 2015 as National Public Safety Telecommunicators Week in Loudoun County. (Consent

Item) (Seconded by Supervisor Reid. The motion passed 9-0.)

Action Report


April 1, 2015

Page 9

The Board of Supervisors recognized Chief Keith Brower of FREM, Matthew Tobia, Assistant

Chief of Support Services, Patricia Turner of the Emergency Communications Center, Sheriff

Michael Chapman and all of Loudoun County’s public safety telecommunicators. Staff Contact: Robin Bartok, Staff Aide to Chairman York

R-6 RESOLUTION HONORING VIRGINIA DEPARTMENT OF TRANSPORTATION

(VDOT) LOUDOUN COUNTY MAINTENANCE TEAMS (PRESENTATION ONLY)

(This item was approved at the February 18, 2015 Board Business Meeting and is for

presentation only.)

(This item was initiated by Supervisors Clarke and Higgins.)

The Board of Supervisors presented the Resolution Honoring Virginia Department of

Transportation (VDOT) Loudoun County Maintenance Teams to the following:

Steve Shannon, Mark Spring, Jeff Beach, Jim Betz, Jerry Compton, Bill Netzer, Jeff Grove,

Mike Tudge, Sunil Taori, and Branco Vlacich.

Staff Contacts: Megan Fabling, Staff Aide to Supervisor Higgins and Shevaun Hochstetler,

Staff Aide to Supervisor Clarke

- CLOSED SESSION

Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this

public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A)

(3) for the discussion or consideration of the acquisition of real property for an office

building, acquisition of real property for the expansion of a fire station and for disposition of

real property in Aldie. (Seconded by Supervisor Volpe. The motion passed 9-0. )

Vice Chairman Buona moved that the closed session be adjourned, that the Board of

Supervisors reconvene its public meeting, and that the minutes of the public meeting should

reflect that no formal action was taken in the closed session. (Seconded by Supervisor

Letourneau. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Vice Chairman Buona moved that the Resolution Certifying the Closed Session be adopted

and reflected in the minutes of this public meeting. (Seconded by Supervisor Volpe. The



WHEREAS, the Loudoun County Board of Supervisors this 1st day of April,





Action Report


April 1, 2015

Page 10





Supervisors.


BOARD REQUEST DURING BOARD COMMENT/DISCLOSURE:

Supervisor Volpe requested that the Board direct Leo Rogers, County Attorney, to release

the legal confidential memo to Habitat for Humanity which would allow staff to work

with Habitat for Humanity as a qualified purchaser under the ADU Ordinance. The

Board concurred with this request.

MEMORANDUM

COUNTY OF LOUDOUN

DATE: April 10, 2015



SUBJECT: Action Report of the April 8, 2015 Board of Supervisors’ Public Hearing

Listed below is a summary report of the Board’s action taken at its April 8, 2015, Board of


as noted.


DWELLING UNITS (ADUS) (BLUE RIDGE)




certificate holders, of the County owned Affordable Dwelling Units located at the following

addresses:

42140 Piebald Square #2F, Aldie, VA 20105

43150 Thoroughfare Gap Terrace, Ashburn, VA 20148





purchasers. Said deeds shall be approved as to legal form by the County Attorney, who shall

be authorized to execute all necessary collateral documents at settlement. (Seconded by



2. SPMI 2014-0019/ELIZABETH HOUDE HOME DAY CARE, (FARMINGTON ON THE

GREEN) (BLUE RIDGE)

Supervisor Clarke moved that the Board of Supervisors forward SPMI 2014-0019, Elizabeth

Houde Home Day Care (Farmington on the Green), to the April 15, 2015, Board of

Supervisors Business Meeting for action. (Seconded by Supervisor Reid. The motion passed

9-0.)



Action Report

April 8, 2015

Page 2

3. SPMI 2014-0022/REETA DEVKOTA’S HOME DAY CARE (DULLES)


Vice Chairman Buona. The motion passed 9-0.)

Supervisor Letourneau moved that the Board of Supervisors approve SPMI 2014-0022, Reeta

Devkota’s Home Day Care, subject to the Conditions of Approval dated March 26, 2015 and

based on the Findings for Approval contained in the April 8, 2015, Board of Supervisors

Public Hearing Staff Report. (Seconded by Vice Chairman Buona. The motion passed 7-2,

Supervisors Delgaudio and Volpe voted no.)

Staff Contacts: Evan Harlow & John Merrithew, Planning and Zoning

4. SPEX 2014-0017/WALTONWOOD SOUTH RIDING (DULLES)

Supervisor Letourneau moved that the Board of Supervisors forward SPEX 2014-0017,

Waltonwood South Riding, to the April 15, 2015, Board of Supervisors Business Meeting for

action. (Seconded by Vice Chairman Buona. The motion passed 9-0.)

Board Request:

Supervisor Volpe requested that staff provide a list of all right turn lanes currently installed

along Tall Cedars Parkway prior to the April 15, 2015, Business Meeting.


5. ZCPA 2014-0003/CREEKSIDE AT ROUND HILL (BLUE RIDGE)

Supervisor Clarke moved that the Board of Supervisors forward ZCPA 2014-0003, Creekside

at Round Hill, to the May 6, 2015, Board of Supervisors Business Meeting for action.

(Seconded by Vice Chairman Buona. The motion passed 9-0.)

Board Request:

Supervisor Clarke requested that staff work with the applicant and provide a cost estimate on

alleviating the flooding issue caused by stormwater runoff and an inadequately-sized culvert

at the intersection of Route 719 (Main Street) and Greenwood Drive north of the Town of

Round Hill. Supervisor Clarke stated she was not asking the developer Wormald Homes to

do the work but to find out what would be required to alleviate the flooding problem.

Staff Contacts: Rodion Iwanczuk & John Merrithew, Planning and Zoning

6. ZOAM 2014-0007/ PROPOSED ZONING ORDINANCE AMENDMENT TO PERMIT

AIR CONDITIONERS IN THE REAR AND SIDE YARDS AND ESTABLISH NEW

DEFINITIONS (COUNTYWIDE)


Supervisor Volpe. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Chairman York moved that the Board of Supervisors approve ZOAM 2014-0007, HVAC

Equipment in Required Yards and Setbacks as provided in Attachment 2 to the Staff Report


Action Report

April 8, 2015

Page 3

for the Board of Supervisors April 8, 2015, Public Hearing. (Seconded by Supervisor Volpe.


Staff Contacts: Joseph Carter & John Merrithew, Planning and Zoning

7. SIDP 2014-0005/DULLES MARKET SQUARE SIGN DEVELOPMENT PLAN (DULLES)



Supervisor Letourneau moved that the Board of Supervisors approve SIDP 2014-0005,

Dulles Market Square Sign Development Plan, subject to the Conditions of Approval dated

March 16, 2015, and based on the Findings for Approval contained in the April 8, 2015,

Board of Supervisors Public Hearing Staff Report. (Seconded by Supervisor Volpe. The

motion passed 9-0.)

Staff Contacts: M. Tyler Klein & John Merrithew, Planning and Zoning

8. SPEX 2014-0022/7-ELEVEN, INC. (DULLES)

Supervisor Letourneau moved that the Board of Supervisors forward SPEX 2014-0022, 7-

Eleven, Inc., to the April 15, 2015, Board of Supervisors Business meeting for action.



9. SPMI 2015-0001/STONE RIDGE SIGN PLAN AMENDMENT (DULLES)

Supervisor Letourneau moved that the Board of Supervisors forward SPMI 2015-0001, Stone

Ridge Sign Plan Amendment, to the April 15, 2015, Board of Supervisors Business Meeting

for action. (Seconded by Supervisor Reid. The motion passed 9-0.)


10. ZMOD 2014-0004/DULLES TOWN CENTER SIGN PLAN (BROAD RUN)

Supervisor Williams moved that the Board of Supervisors suspend the rules. (Seconded by


Supervisor Williams moved that the Board of Supervisors approve ZMOD 2014-0004,

Dulles Town Center Sign Plan, subject to the Conditions of Approval dated March 23, 2015

and based on the Findings for Approval included in the April 8, 2015, Board of Supervisors

Public Hearing Staff Report. (Seconded by Vice Chairman Buona. The motion passed 9-0.)


11. SPMI 2014-0021, ZMOD 2014-0006, ZMOD 2014-0007, & ZMOD 2014-

0010/CASCADES SELF STORAGE FACILITY (STERLING)




Action Report

April 8, 2015

Page 4

12. ZRTD 2014-0005/IAD HOSPITALITY (BROAD RUN)

Supervisor Williams moved that the Board of Supervisors suspend the rules. (Seconded by


Supervisor Williams moved that the Board of Supervisors approve ZRTD 2014-0005, IAD

Hospitality, subject to the Proffer Statement dated March 23, 2015, and based on the

Findings for Approval included in the April 8, 2015, Board of Supervisors Public Hearing

Staff Report. (Seconded by Vice Chairman Buona. The motion passed 9-0.)


MEMORANDUM

COUNTY OF LOUDOUN

DATE: April 17, 2015



SUBJECT: Action Report of the April 15, 2015 Board of Supervisors’ Business Meeting

Listed below is a summary report of the Board’s action taken at its April 15, 2015 Board of


action as noted.

- CHAIRMAN YORK ANNOUNCEMENT

Chairman York welcomed Loudoun students to Youth in Government Day and noted it

was an opportunity for local high school students countywide to meet and speak with

Board of Supervisors members and learn about different local government departments

and potential careers. There were a total of 52 students who participated in Youth in

Government Day. The following twelve students shadowed Board members, the County

Administrator and County Attorney during the meeting: Kathleen Baran, Park View

High School; Christopher Stevens, Dominion High School; Noah Moore-Sobel, Rock

Ridge High School; Emma Renner, Woodgrove High School; Liza Zeno, Rock Bridge

High School; Ammon Frederick Harteis, Woodgrove High School; Rahul Ravindra, John

Champe High School; Scott Stowell; Loudoun County High School; Ranjit Virk,

Dominion High School; Grace Carey, Dominion High School; Bhavu Ravigopal, John

Champe High School; and Srikar Gangavarapu, John Champe High School.

Several of the twelve students participated in the Board meeting, including the reading of

the Consent Agenda and other agenda items and County Administrator’s Comments.



consent: 1a, 2, 4, 5, 7, 8a, 9, 10, 11, 12, R-1, R-2, R-3, R-4, R-5, R-6, R-7, and R-8.

(Seconded by Supervisor Volpe. The motion passed 8-0-1.)


Chairman York added Item #8b – Northern Virginia Transportation Authority – Funding

to Complete an Update to the Transaction 2040 Plan from the 4/14 Finance/Government

Services and Operations Committee to the agenda.


Chairman York had no information items to report at this meeting.

Action Report


April 15, 2015

Page 2

I-1 YOUTH IN GOVERNMENT DAY

Steve Torpy, Director of Parks, Recreation and Community Services discussed Youth in

Government Day. He stated that this was an opportunity for local high school students

countywide to meet and speak with Board of Supervisor members and learn about

different local government departments and potential careers. Students attended

department presentations and actively participated in problem solving of real world

problems faced by local governments as well attending a luncheon with their board

members and or their staff aides at the Ida Lee Recreation Center Banquet Room. This

luncheon provided the students the opportunity to interact and ask questions of their

district supervisors and staff to help the students develop a better understanding of their

local government. After lunch, the students received a guided tour of the Loudoun

County Courts Complex. The event will conclude with students having the opportunity to

observe the Board of Supervisors’ meeting at the Government Center followed by dinner

with the Board members. He thanked the Board for the opportunity to host this event.

For more information, visit:


32 (webcast timestamp 00:40:49, approx. 4:40pm)

Staff Contacts: Steve Torpy, Dave Carver and Ray Walker, PRCS

I-2 ADVISORY COMMISSION ON YOUTH (ACOY) PRESENTATION

Steve Torpy, Parks, Recreation and Community Services, made a brief presentation to the

Board on the Advisory Commission on Youth (ACOY). He introduced Mike Reles,

Randy Faleski, and Jeffrey Goldman of ACOY who provided an annual update on the

state of Loudoun County youth. The Board was committed to supporting a high quality of

life for Loudoun’s youth. ACOY discussed youth programs and resources that best

support the Board’s charge. In 2006, a youth needs assessment and strategic planning

report was presented by George Mason University. This briefing provided the Board an

update on the status of County youth using the best available data as of March 2015, as it

pertains to the youth needs’ assessment.

The Board concurred to forward an item to the Finance/Government Services and

Operations Committee for further discussion of youth needs and programs. The

discussion should include the issue of increasing the teen centers at County libraries,

continuance of the Parks and Recreation evening reporting and safety program and other

pilot programs.



33 (webcast timestamp 00:44:30, approx.. 4:44pm)

Supervisor Volpe asked that staff contact our jurisdictions including Fairfax and Prince

William counties for information on similar programs that may have been implemented.





Action Report


April 15, 2015

Page 3

Staff Contacts: Steve Torpy and Dave Carver, PRCS

I-3 PRESENTATION BY CHIEF KEITH BROWER –COMBINED FIRE-RESCUE

STRATEGIC PLAN

Chief Keith Brower of Fire, Rescue and Emergency Management made a brief

presentation to the Board regarding the Combined Fire-Rescue Strategy Plan. In March

2015, a draft set of goals and objectives was distributed and input was received outlining

the top priorities. He noted that there would be upcoming workgroups throughout the

coming months. He added that he planned to bring forward information on the plan to the

once a year.

Sheldon Gilbert, Emergency Services Consulting International, (ESCI) presented the

Board with an overview of the process to date.

The Board concurred to forward this discussion to a future Finance/Government Services

and Operations Committee meeting.




Document Link:


Staff Contact: Chief Keith Brower, FREMS

I-4 SIGNIFICANT INCIDENT REPORTS BY LT. COLONEL ROBERT BUCKMAN

Lt. Colonel Robert Buckman of the Sheriff’s Office provided the Board an update on

quarterly reports on significant incidents from the Sheriff’s Office. He explained that

there had been a trend in increased robberies since last year. Bank robberies were up

slightly and two regional cases were closed. He noted that on April 6th

, there was a

homicide/suicide domestic related incident in Ashburn Farm. He stated that the Sheriff

had teamed with several agencies in the region with Barbara Comstock on a heroin

initiative to address the heroin issues. He added that there had been a large drug arrest

Courtyard by Marriot at Dulles Town Center where there was a significant amount of

narcotics and cash received and this case was still pending.

Also included in the item are reports from the Department of Fire/Rescue & Emergency

Management; and the Department of Animal Services. Sheriff Chapman and Fire Chief

Brower present this report on a rotating schedule.

For additional information, visit:



Staff Contacts: Danny Davis, John Sandy and Tim Hemstreet, County Administration






Action Report


April 15, 2015

Page 4

I-5 CHILD CARE HOMES ZONING ORDINANCE RECOMMENDATIONS

Mark Stultz, Planning and Zoning provided a summary of the main issues identified

during the processing of Minor Special Exception applications for Child Care Homes

since the Board adoption of the Zoning Ordinance amendment to the Child Care Home

regulations on January 2, 2014 (ZOAM-2012-0005). He briefly discussed staff

recommendations.



Staff Contacts: Mark Stultz and John Merrithew, Planning & Zoning

1. APPOINTMENTS

a. CONFIRMATIONS


appointments with terms expiring December 31, 2015, unless otherwise note:

(Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor

Clarke absent for the vote.)



Robert Larrick as the Catoctin District representative.


Northern Virginia Workforce Investment Board

Shirley Bazdar as Loudoun County Education representative. Term date:

4/31/2019.

b. NOMINATIONS

Building Code and Appeals Board

Supervisor Letourneau nominated James Spears.

Dulles Town Center Community Development Authority Board

Supervisor Volpe nominated Steve Delong as an at-large member to the Dulles Town

Center Community Development Authority Board.

Housing Advisory Board

Supervisor Higgins on behalf of Supervisor Clarke nominated Karen DeVito as the

non-profit affordable housing developer.


Supervisor Higgins withdrew Roland Hall’s nomination.



Action Report


April 15, 2015

Page 5

Nomination and Confirmation:

Disabilities Service Board

Supervisor Reid nominated Martha Schonberger as an at-large member.

Supervisor Reid moved that the Board of Supervisors suspend the rules. (Seconded

by Supervisor Delgaudio. The motion passed 8-0-1, Supervisor Clarke absent for the

vote.)

Supervisor Reid moved that the Board of Supervisors confirm the nomination of

Martha Schonberger. (Seconded by Supervisor Delgaudio. The motion passed 8-0-1,


Staff notes that Ms. Shirley Bazdar was nominated at the previous meeting and listed

in the confirmations section, so no additional action was needed for her appointment.


2. ADMINISTRATIVE ITEMS REPORT OF APRIL 15, 2015


Items Report of April 15, 2014. (Consent Item) (Seconded by Supervisor Volpe. The

motion passed 8-0-1, Supervisor Clarke absent for the vote. )


The Board of Supervisors moved to: (1) approve the following budget adjustments as

set out in the April 15, 2014 Administrative Items Report: BA-3172591, BA-

3181357, BA-3180074, BA-3203930, BA-3140429, BA-3119756 and BA-3208547;

(2) recognize an increase in revenue in the amount of $180,357.88 in the General

Fund, and (3) make an increase in appropriations of $180,357.88 in the General Fund.

Staff Contacts: John Sandy, County Administration, Penny Newquist, and Erin

McLellan, Management & Financial Services


The Board of Supervisors moved to approve the January 21, 2015, March 4, 2015 and

the March 18, 2015 Board Meeting Minutes, and the March 11, 2015 and March 18,

2015 Public Hearing Minutes.

The following Committee Summaries are included in this packet:

Finance/Government Services & Operations Committee -February 10, 2015, February

19, 2015, March 10, 2015 and Transportation & Land Use Committee - February 20,

2015

The following Budget Worksession Summaries are included in this packet:

March 2, 2015, March 9, 2015, March 16, 2015 and March 19, 2015.


Action Report


April 15, 2015

Page 6



1) ESMT-2012-0003 /Broadlands, Route 659 Improvements, Phase 2;

2) ESMT-2014-0056 /Avonlea Reserve Offsite Easement

3) ESMT-2014-0059/Providence Ridge Gum Spring Road Turn Lane; and

4) ESMT-2015-0003/Stone Ridge, Land Bay 4 Parcel A & Lot 9.


Mindy Pallieja, County Attorney’s Office

d. Request for Board of Supervisors’ Approval of County Administrator Authority to

Sign the Memorandum of Understanding for Virginia Cooperative Extension

The Board of Supervisors moved that the Board affirm the County Administrator’s

authority to sign the Memorandum of Understanding for Virginia Cooperative

Extension and Loudoun County.

Staff Contacts: James Hilleary, Unit Coordinator/Department Head, Loudoun

Cooperative Extension and Dwight Smith, Sr. Budget Analyst, Management and

Financial Services

3. COURTHOUSE COMPLEX PHASE III / EDWARD’S FERRY HOUSES

Chairman York moved that the Board of Supervisors request staff to complete a full

analysis of the projected cost of construction of the Courthouse Complex Phase III and

provide the ongoing projected cost of maintaining the existing structures if they were to

be remain on Edwards’ Ferry Road and forward to the Business Meeting for May 6,

2015. (Seconded by Supervisor Buona. The motion passed 8-0-1, Supervisor Clarke


Staff Contacts: Peter Hargreaves, Chris Glassmoyer and Joe Kroboth, DTCI

4. APPROVAL OF “LIVE HEALTHY” NACO PRESCRIPTION DRUG, DENTAL, AND

HEALTH DISCOUNT PROGRAMS

Vice Chairman Buona moved that the Board of Supervisors endorse Loudoun County’s

participation in NACo’s Dental and Health Discount Programs as described in this item.



Staff Contacts: Danny Davis, County Administration and Tim Hemstreet, County

Administrator

5. ZOAM 2014-0008, FIRE AND/OR RESCUE STATION USES/RESOLUTION OF

INTENT TO AMEND THE REVISED 1993 LOUDOUN COUNTY ZONING

ORDINANCE (COUNTYWIDE)

Vice Chairman Buona moved that the Board of Supervisors adopt the Resolution of

Intent to Amend the Revised 1993 Loudoun County Zoning Ordinance, as provided as

Attachment 1 to the Action Item for the Board of Supervisors’ April 15, 2015, Business

Action Report


April 15, 2015

Page 7

Meeting. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1.

Supervisor Clarke absent for the vote. )

Staff Contacts: Teresa Miller, Mark Stultz and John Merrithew, Planning and Zoning

6. APPLICATION FOR FY 2017 NORTHERN VIRGINIA TRANSPORTATION

AUTHORITY REGIONAL (70%) FUNDS

Chairman York moved that the Board of Supervisors direct staff to apply for FY 2017

Northern Virginia Transportation Authority Regional funds in the amount of $37 million

and endorse the Route 7 and Battlefield Parkway Interchange as the candidate project.

(Seconded by Vice Chairman Buona.)

Supervisor Reid moved a substitute motion that the Board of Supervisors direct staff to

apply for FY2017 Northern Virginia Transportation Authority Regional funds in the

amount of $39 million and endorse the Route 7 and Battlefield Parkway Interchange and

the Interchange Justification Report for Route 15 and Battlefield Parkway as the

candidate projects. (Seconded by Supervisor Delgaudio. The substitute motion FAILED

3-5-1, Supervisors Buona, Letourneau, Volpe, Williams and York voted no and


Chairman York’s original motion passed 7-1-1, Supervisor Delgaudio voted no and

Supervisor Clarke absent for the vote.

Staff Contacts: Terrie Laycock, Bob Brown and Joe Kroboth, DTCI

7. CTB HEARING ON FY 2016 – 2021 VIRGINIA SIX YEAR IMPROVEMENT PLAN

Vice Chairman Buona moved that the Board of Supervisors endorse the draft Statement

on the Proposed FY 2016-2021 Six Year Improvement Plan (Attachment 1 of the April

15, 2015 Board Action Item) for presentation at the April 28, 2015 CTB public hearing

on behalf of the Loudoun County Board of Supervisors by Supervisor Suzanne Volpe,

Chairman of Transportation and Land Use Committee. (Consent Item) (Seconded by

Supervisor Volpe. The motion passed 8-0-1, Supervisor Clarke absent for the vote. )



REPORT: CONTRACT AWARD/ENGINEERING SERVICES FOR THE LOUDOUN

COUNTY STORMWATER MANAGEMENT PROGRAM

Vice Chairman Buona moved that the Board of Supervisors approve the recommendation

of the Finance/Government Services and Operations Committee that the Purchasing

Agent be authorized to award one-year contracts for Engineering Services for the

Loudoun County Stormwater Management Program to: URS Corporation, GKY &

Associates, Inc., and the Timmons Group, Inc. in the total estimated amount of

$1,000,000. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1,


Staff Contacts: Chris Bresley, MFS, Ernest Brown and Steve Plante, DGS

Action Report


April 15, 2015

Page 8

8b. NORTHERN VIRGINIA TRANSPORTATION AUTHORITY – FUNDING TO

COMPLETE AN UPDATE TO THE TRANSACTION 2040 PLAN

Supervisor Letourneau moved that the Board of Supervisors approve the recommendation

of the Finance/Government Services and Operations Committee to direct staff to notify

the Northern Virginia Transportation Authority’s Executive Director that Loudoun

County supports the funding of the TransAction 2040 plan update from the HB 2313 70%

Regional Funding Revenues. (Seconded by Supervisor Buona.)

Supervisor Letourneau accepted Supervisor Buona’s friendly amendment that the

Chairman forward a letter to the Loudoun delegation stating the County’s support of the

funding of the TransAction 2040 plan update.

Supervisor Letourneau’s motion, as amended, passed 7-1-1, Supervisor Delgaudio voted

no and Supervisor Clarke absent for the vote.

Staff Contact: Joe Kroboth, DTCI

9. SPMI 2014-0019/ELIZABETH HOUDE HOME DAY CARE, (FARMINGTON ON

THE GREEN) (BLUE RIDGE)

Vice Chairman Buona moved that the Board of Supervisors approve SPMI-2014-0019,

Elizabeth Houde Home Day Care (Farmington on the Green), based on the Findings for

Approval (Attachment 1 of the April 15, 2015 Board of Supervisors Action Item).



Staff Contacts: Marchant Schneider and John Merrithew, Planning & Zoning

10. SPEX 2014-0017/WALTONWOOD SOUTH RIDING (DULLES)

Supervisor Buona moved that the Board of Supervisors approve SPEX-2014-0017,

Waltonwood South Riding, subject to the Conditions of Approval dated April 14, 2015,

and based on the Findings for Approval contained in the Supplemental Action Item.




11. SPEX 2014-0022/7-ELEVEN, INC. (DULLES)

Vice Chairman Buona moved that the Board of Supervisors approve SPEX-2014-0022,

7-Eleven, Inc., subject to the Conditions of Approval dated March 26, 2015 and based on

the Findings for Approval, provided as Attachment 1 of the April 15, 2015 Action Item.


Clarke absent for the vote. )

Staff Contacts: Evan Harlow and John Merrithew, Planning & Zoning

12. SPMI 2015-0001/STONE RIDGE SIGN PLAN AMENDMENT (DULLES)

Vice Chairman Buona moved that the Board of Supervisors approve SPMI-2015-0001,

Stone Ridge Sign Plan Amendment, subject to the Conditions of Approval dated April 9,

Action Report


April 15, 2015

Page 9

2015, and based on the Findings for Approval, provided as Attachment 1 of the April 15,

2015 Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-

0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: Tyler Klein and John Merrithew, Planning & Zoning

R-1 RESOLUTION OF COMMENDATION FOR JACOB PETERS


Vice Chairman Buona moved that the Board of Supervisors adopt a Resolution of

Commendation commending Jacob Peters for his exemplary service to our community.


Clarke absent for the vote. )

The Board presented the Resolution of Commendation to Jacob Peters.


R-2 RESOLUTION OF COMMENDATION FOR PAPE DIAGNE



Commendation commending Pape Diagne for his exemplary service to our community.



The Resolution of Commendation for Pape Diagne will be presented at a future date.


R-3 RESOLUTION OF COMMENDATION FOR ANNALICIA DASILVA



Commendation commending Annalicia DaSilva for her exemplary service to our

community. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1,


The Resolution of Commendation for Annalicia DaSilva will be presented at a future

date.


Action Report


April 15, 2015

Page 10

R-4 PROCLAMATION DECLARING MAY 30, 2015 AS LOUDOUN COUNTY YOUTH

DAY


Vice Chairman Buona moved that the Board of Supervisors proclaim that Saturday, May

30, 2015 be the official Loudoun County Youth Day and call this observance to the

attention of all Loudoun County citizens. (Consent Item) (Seconded by Supervisor

Volpe. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

The Board presented the Proclamation Declaring May 30, 2015 as Loudoun County

Youth Day to Anika Maan from the Youth Advisory Council.


R-5 RESOLUTION OF APPRECIATION /TOM KOENIG, ANIMAL SERVICES

DIRECTOR



Appreciation for Thomas Koenig for his dedicated service to the residents of Loudoun

County. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1,


The Board presented the Resolution of Appreciation to Tom Koenig, Animal Services

Director.


R-6 RESOLUTION OF APPRECIATION /JEANETTE GILBERT, DEPUTY CLERK TO

THE BOARD


Vice Chairman Buona moved that the Board of Supervisors adopt the Resolution of

Appreciation for Jeanette Gilbert, Deputy Clerk to the Board of Supervisors, for her

dedication to Loudoun County and contribution to the success of the Board of

Supervisors. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1,


The Board presented the Resolution of Appreciation to Jeanette Gilbert, Deputy Clerk to

the Loudoun County Board of Supervisors.


Action Report


April 15, 2015

Page 11

R-7 PROCLAMATION FOR LYME DISEASE AWARENESS MONTH

(This item was initiated by Supervisors Clarke, Higgins and Reid.)

Vice Chairman Buona moved that the Board of Supervisors approve the Lyme Disease

Awareness Month Proclamation. (Consent Item) (Seconded by Supervisor Volpe. The


The Board presented the Proclamation for Lyme Disease Awareness Month to Dr. David

Goodfriend and Dr. Samuel Shor, Chairman of the Loudoun Lyme Disease Commission.

Staff Contacts: Shevaun Hochsteller, Staff Aide to Supervisor Clarke, Stacy Carey, Staff

Aide to Supervisor Higgins and Ben Svendsen, Staff Aide to Supervisor Reid.

R-8 PROCLAMATION DECLARING MAY 7, 2015 AS “LOUDOUN COUNTY DAY OF

PRAYER”


Vice Chairman Buona moved that the Loudoun County Board of Supervisors proclaim

that Thursday, May 7, 2015 be the official County Day of Prayer and call this observance

to the attention of all Loudoun County citizens. (Consent Item) (Seconded by

Supervisor Volpe. The motion passed 8-0-1, Supervisor Volpe absent for the vote.)

Staff Contact: Mike Montoya, Staff Aide to Chairman York

- CLOSED SESSION

Vice Chairman Buona moved that pursuant to Section 2.2.3711 of the Code of Virginia,

the Loudoun County Board of Supervisors recess the public meeting and enter into closed

session. The authority for the closed session is Section 2.2.3711(A), Subsection (5). The

purpose of the closed session is discussion or consideration of a prospective business or

the expansion of an existing business where there has been no previous announcement.

(Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Clarke absent for

the vote.)

Vice Chairman Buona moved that the Board of Supervisors adjourn the closed session

and that the Board of Supervisors reconvene its public meeting and that the minutes of

the public meeting should reflect that no formal action was taken in the closed session.

(Seconded by Supervisor Williams. The motion passed 7-0-2, Supervisors Clarke and


Vice Chairman Buona further moved that the Resolution Certifying the Closed Session

be adopted and reflected in the Minutes of this public meeting. (Seconded by Supervisor

Williams. The motion 7-0-2, Supervisors Clarke and Reid absent for the vote. )

Action Report


April 15, 2015

Page 12


WHEREAS, the Loudoun County Board of Supervisors, this 15th day of April ,

convened in closed session by an affirmative vote and in accordance with the

provisions of the Virginia Freedom of Information Act:

Now, therefore, be it resolved that the Board of Supervisors does hereby certify that

to the best of each member’s knowledge, (1) only public business matters lawfully

exempted from open meeting requirements under the Freedom of Information Act

were discussed in the closed session to which this certification applies; and (2) only

such public business matters as were identified in the motion by which the said closed

session was convened were heard, discussed or considered by the Board of

Supervisors.


MEMORANDUM

COUNTY OF LOUDOUN DATE: May 8, 2015 TO: Department and Agency Heads FROM: Tim Hemstreet, County Administrator SUBJECT: Action Report of the May 6, 2015 Board of Supervisors’ Business Meeting Listed below is a summary report of the Board’s action taken at its May 6, 2015 Board of Supervisors’ Business Meeting. Please work with your staff to follow through on the Board action as noted. - ADOPTION OF CONSENT AGENDA

Supervisor Williams moved that the Board of Supervisors adopt the following items on consent: 1a, 2, 3, 4, 5, 8a, 8b, 8c, 8d, 8e, R-1, R-2, R-3, R-4 and R-5. (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.)


Supervisor Higgins requested that the Board of Supervisors add to its agenda, Item 10, Virginia Department of Historic Resources Certified Local Government Grant Application, for consideration. A vote was requested to add this to the agenda. The motion passed 7-1-1, Supervisor Volpe voting no, and Chairman York absent for the vote.


There were no information items to report at this meeting. I-1 BRIEFING ITEM: LAND DEVELOPMENT APPLICATIONS MAY 13, 2015 PUBLIC

HEARING Van Armstrong, Planning & Zoning, briefed the Board on the land development applications for the Board’s May 13, 2015 Public Hearing which consisted of six items including four land development applications. The land use applications include two retail use proposals, a Route 28 zoning ordinance conversion, and a zoning ordinance amendment to permit telecommunications facilities in certain suburban residential zoning districts. He stated staff could support approval of all the land development applications proposed for the Board Hearing. For the Avonlea Plaza ZCPA, continued discussion is recommended on proffer amendments regarding regional and local transportation improvements/contributions. The Cascades Self Storage is a supporting use to businesses and residences in the area and the design architecture mimics an office building and

Action Report Board Business Meeting May 6, 2015 Page 2

outdoor storage is fully screened. However, the outdoor storage is not supported by policy in this area. There are no issues with the zoning conversion or zoning ordinance amendment. For further information, visit: http://loudoun.granicus.com/MediaPlayer.php?view_id=63&clip_id=4081&meta_id=84000 (webcast timestamp 00:10:26, approximately 4:10pm) Staff Contacts: Van Armstrong and John Merrithew, Planning & Zoning

I-2 STATE AND FEDERAL LEGISLATIVE REPORT UPDATE

Jeff Gore, Roger Wiley, Bill Ferguson, and Jennifer Imo provided the Board of Supervisors with a final state legislative report for the 2015 Virginia General Assembly Session and further information on the on-going activities pertaining to the Board’s newly-established federal legislative program. Some of the highlights were: State

• Virginia Public Procurement Act; Job Order Contracts and Design Professional Contracts HB-1637 decreases the population threshold for localities for the procurement of architectural and engineering services and increases the single project limit for architectural and engineering services for such localities.

• Tangible Personal Property Tax Relief; Reimbursement Payments to Localities

HJ 590 requests the Department of Taxation to conduct a study of reimbursement payments to localities providing tangible personal property tax relief.

• Study; Performance of the Communications Sales and Use Tax; Report HJ 635

requests the Department of Taxation to conduct a study of the performance of the communications sales and use tax.

Federal Staff and The Ferguson Group, LLC (TFG) have made outreach to the offices of Senator Warner, Senator Kaine, and Congresswoman Comstock. TFG has introduced themselves and indicated their role in representing Loudoun County on federal issues. In addition to outreach, TFG has provided guidance and support on key issues in the Board’s adopted program. TFG and Staff have held numerous meetings with Departments on potential grant opportunities. TFG has prepared grant guides for key areas where Loudoun could take advantage of grant opportunities. The Board’s discussion focused on protecting Dulles Airport with no further expansion of the perimeter rule, which limits flights at Regan-National Airport (DCA). The Board also




discussed the change in the GSA Non-Standardized Area (NSA) for the Washington, DC, region as it relates to per diem expenses. Loudoun was removed from the Washington, DC, NSA and it has significantly harmed local hotel properties. For further information, visit: http://loudoun.granicus.com/MediaPlayer.php?view_id=63&clip_id=4081&meta_id=84001 (webcast timestamp 00:20:16, approximately 4:20pm) Board Request: Supervisor Volpe requested the following proposed amendment be included for consideration in the Board’s 2016 General Assembly Legislative Program: Virginia Code Section 22.1-176.1. Agreements to provide transportation for nonpublic school pupils. Local school boards may enter into agreements with nonpublic schools within the school division to provide student transportation to and from such schools and to and from field trips under such terms and conditions as the local school boards deem appropriate and responsible. Such terms may include, but are not limited to, arrangements relating to cost-sharing, fees, insurance, and liability. Supervisor Reid suggested the Board may want to request changes to the composition of the Northern Virginia Transportation Commission (NVTC) to change the voting strength and focus the purpose of NVTC. Staff Contacts: John Sandy and Danny Davis, County Administration; Jeff Gore, Hefty, Wiley, & Gore, PC; Bill Ferguson, The Ferguson Group, LLC

I-3 JOURNEY THROUGH HALLOWED GROUND PRESENTATION

Cate Magennis Wyatt briefed the Board on the Tourism Cares for the Journey event. She stated Tourism Cares is a national non-profit comprised of the largest Tour Operators, Airlines and Hospitality Organizations. The Journey Through Hallowed Ground National Heritage Area and Scenic Byway was chosen for their 2015 Annual Volunteer 3-day event. The event will take place May 7 through 9 in Loudoun County, during which time approximately 400 volunteers from all over the country will ascend on Loudoun to plant Living Legacy Trees as part of the Journey's Living Legacy Tree Planting Project. The Living Legacy Tree Planting Project is a bold initiative to commemorate the 150th anniversary of the Civil War by designating one tree for each of the 620,000 soldiers who died during the most defining moment in our American history. The Journey is working to create the first 180-mile landscaped allée in the world and the only allée dedicated to memorializing the Civil War soldiers.




For further information, visit: http://loudoun.granicus.com/MediaPlayer.php?view_id=63&clip_id=4081&meta_id=84002 (webcast timestamp 01:04:49, approximately 5:04 pm) Staff Contacts: Robin Bartok, Legislative Aide to Chairman Scott K. York

1. APPOINTMENTS

a. CONFIRMATIONS

Supervisor Williams moved that the Board of Supervisors confirm the following appointments with terms expiring December 31, 2015, unless otherwise noted: (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.)


James Spears as an appointed member. Term date: 5/31/2019

Dulles Town Center Community Development Authority Board Steven DeLong as Loudoun County representative. Term date: 6/30/2019

Housing Advisory Board Karen Devito as the Non-profit Affordable Dwelling Developer. Term date: 12/31/2019

b. NOMINATIONS

Library Board of Trustees Vice Chairman Buona nominated Mark Miller for re-appointment as the Chairman At-Large District representative Community Services Board Vice Chairman Buona nominated Linda Bailey as an Appointed Member. Loudoun Health Council Supervisor Letourneau nominated Nitin Mehta as an At-Large representative


2. ADMINISTRATIVE ITEMS REPORT OF MAY 6, 2015 Supervisor Williams moved that the Board of Supervisors approve the Administrative Items Report of May 6, 2015. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.)





The Board of Supervisors moved to (1) approve the budget adjustments as set out in the May 6, 2015, Administrative Items Report: BA-3250759, BA-3240666, BA-3208107, BA-3267940, BA-3268863, BA-3295535, BA-3279411, BA-3273922, BA-3296550, and BA-3279175, (2) recognize an increase in revenue in the amount of $848,879 in the General Fund, and (3) make an increase in appropriations of $848,879 in the General Fund. Staff Contacts: John Sandy, County Administration; Penny Newquist and Erin McLellan, Management & Financial Services


The Board of Supervisors moved to approve the April 1, 2015, Board of Supervisors Business Meeting Minutes and the April 8, 2015, Board of Supervisors Public Hearing Minutes. The following Committee Summary was also included in the packet: Finance/Government Services and Operations Committee Summary – April 14, 2015

Staff Contact: Jennifer Grimmell, County Administration


The Board of Supervisors moved to approve the following deed as presented. 1. DEDI-2014-0021, Providence Ridge, Parcel D Staff Contacts: Michael Seigfried and William M. Himel, Building and Development Mindy Palleija, Office of County Attorney

d. Length Of Service Awards Program (LOSAP) Committee Membership Change

Allowing The Finance/Government And Operations Chair Limited Appointment Powers The Board of Supervisors moved to authorize the Finance Government Services and Operations Chair, who serves as the Board’s representative to the LOSAP Committee, the ability to appoint their first alternate from the Board’s Finance Government Services and Operations Committee membership to serve, with the Board Chairman as second alternate.


The Board of Supervisors further moved to authorize the County’s Chief Financial Officer to appoint a designee to the LOSAP Committee, if necessary. Staff Contacts: John Sandy, County Administration; Roger Zurn, Treasurer

e. Other Post-Employment Benefits (OPEB) Committee Membership Change Allowing

the Finance/Government and Operations Chair Limited Appointment Powers The Board of Supervisors moved to authorize the Finance Government Services Operations Committee Chair and the School Board’s Finance and Facilities Chair, who serve as their respective Board’s representatives to the Finance Board, the ability to appoint an alternate representative to serve, with another member of their respective Finance Committee as first alternate, and their respective Board Chairman or Vice-Chair as second alternate. Staff Contacts: John Sandy, County Administration; Roger Zurn, Treasurer

f. Construction Access Agreement with Claude Moore Foundation The Board of Supervisors moved to authorize and direct the Chairman to execute the Construction Access Agreement with the Claude Moore Charitable Foundation on behalf of Loudoun County. Staff Contacts: Charles Yudd, County Administration; Leo Rogers, County Attorney

g. Secondary Road Addition: Marrwood, Section 1 & 2, Goshen Road Improvements The Board of Supervisors moved to approve the Resolution. Staff Contacts: Rick Karle and Michael Seigfried, Building and Development

h. Secondary Road Addition: Radford Subdivision

The Board of Supervisors moved to approve the Resolution. Staff Contacts: Rick Karle and Michael Seigfried, Building and Development

3. ZCPA 2014-0003/CREEKSIDE AT ROUND HILL (BLUE RIDGE) Supervisor Williams moved that the Board of Supervisors approve ZCPA 2014-0003, Creekside at Round Hill, subject to the Proffer Statement dated April 29, 2015 and based on the Findings for Approval included as Attachment 1 in the May 6, 2015 Board of Supervisors Action Item Supplement. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.)


Staff Contacts: Rodion Iwanczuk and John Merrithew, Planning & Zoning

4. AFFORDABLE DWELLING UNIT ADVISORY BOARD’S REQUEST TO

IMPLEMENT THE AFFORDABLE DWELLING UNIT DESIGN BOOK Supervisor Williams moved that the Board of Supervisors forward the Affordable Dwelling Unit Advisory Board’s request to implement the Affordable Dwelling Unit Design Book to the May 15, 2015, Transportation and Land Use Committee for further discussion. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.) Staff Contacts: Kelly Marrocco & Ellen Grunwald, Family Services

5. PROPOSED ORDINANCE GOVERNING PAWNBROKERS, SCRAP OR JUNK METAL DEALERS, SECONDHAND ARTICLE DEALERS, PRECIOUS METALS AND GEM DEALERS Supervisor Williams moved that the Board of Supervisors forward the Sheriff’s recommendation to add a new Chapter to the Codified Ordinances, as drafted, to regulate pawnbrokers, scrap or junk metal, secondhand article dealers, precious metals and gem dealers to a future public hearing agenda. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.) Staff Contacts: Kenneth Dondero, Joshua Lowder and Michael Chapman, Sheriff’s Office

6. COURTHOUSE COMPLEX PHASE III / EDWARD’S FERRY HOUSES (LEESBURG) Vice Chairman Buona moved that the Board of Supervisors reaffirm its position to demolish the contributing historic structures at 106, 108, 110 and 112 Edwards Ferry Road NE, primary resources in the Leesburg National Register Historic District and locally designated Old & Historic District to construct a new courthouse facility. (Seconded by Supervisor Volpe.) Vice Chairman Buona accepted Supervisor Letourneau’s friendly amendment that the Board of Supervisors instruct staff to add to the work already authorized by the Board with relation to the future County government needs that staff provide a cost estimate to relocate the County government center to another site and provide a cost estimate to convert the government center to a courts complex.


Supervisor Reid’s amendment to direct staff to research the acquisition of the courthouse square property and its feasibility for building a courts complex and garage FAILED due to lack of a second. Supervisor Delgaudio requested the motions be divided. Vice Chairman Buona’s original motion passed 6-0-2-1; Supervisor Clarke and Chairman York absent for the vote; Supervisor Higgins abstained. Supervisor Letourneau’s friendly amendment passed 5-1-2-1; Supervisor Delgaudio voted no; Supervisor Clarke and Chairman York absent for the vote; Supervisor Higgins abstained. Board Requests: Supervisor Letourneau requested staff to provide the number of employees currently at the courts complex prior to the May 20, 2015 Business Meeting. Supervisor Clarke requested staff to provide the total capacity for the courts complex prior to the May 20, 2015 Business Meeting. Staff Contacts: Peter Hargreaves, Chris Glassmoyer and Joe Kroboth, Transportation and Capital Infrastructure

7. BOARD MEMBER INITIATIVE: BUDGET PROCESS FOR NON-PROFIT FUNDING Supervisor Reid moved that the Board of Supervisors direct staff to forward the list of individual non-profit organizations requesting funds, and the recommended funding amounts, to the Board as a regular Business Meeting action item, while otherwise keeping the process approved by the Board on October 16, 2013. (Seconded by Supervisor Letourneau.) Supervisor Letourneau moved a substitute motion that the Board of Supervisors direct the County Administrator to notify the Board at the meeting prior to the Administrative Items Report making grant funding allocations that the item is coming at the next business meeting and that the Non Profit be made aware of the timeline for those decisions. (Seconded by Vice Chairman Buona.) Supervisor Letourneau’s substitute motion passed 6-0-2-1; Supervisor Volpe and Chairman York absent for the vote; Supervisor Clarke abstained. Staff Contact: Ben Svendsen, Staff Aide to Supervisor Ken Reid

Action Report Board Business Meeting May 6, 2015 Page 9 8a. CONTRACT AWARD/THIRD PARTY ADMINISTRATOR AND EXCESS

LIABILITY INSURANCE FOR SELF-INSURED WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY COVERAGE Supervisor Williams moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award a contract for third party administrator and excess liability insurance for self-insured worker’s compensation and employer’s liability coverage to HealthSmart Solutions, Inc. in the estimated amount $14.1 million. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote. Staff Contacts: Neila Larson-Mann, Tom Chunta and Cheryl Middleton, Management and Financial Services; John Sandy, County Administration

8b. CONTRACT AWARD/WIDE AREA NETWORK (WAN) INFRASTRUCTURE

SYSTEM FOR PUBLIC SAFETY TECHNOLOGY SERVICES Supervisor Williams moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award a five year sole source contract for Wide Area Network Infrastructure System for Public Safety Technology Services to NOVEC in the amount of $809,000. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.) Staff Contacts: Michael Chapman, Sheriff’s Office; Keith Brower, Fire, Rescue and Emergency Management; Wendy Wickens, Information Technology; Sandy Lineberry, Management and Financial Services

8c. CONTRACT RENEWAL/INMATE HEALTHCARE SERVICES Supervisor Williams moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to renew the two year contract for Inmate Healthcare Services with CONMED, Inc. in the amount of $4,361,574. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.) Staff Contacts: Michael Manning and Michael Chapman, Sheriff’s Office; Sandy Lineberry, Management and Financial Services

8d. RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS Supervisor Williams moved that the Board of Supervisors approve the resolution entitled "RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF GENERAL


OBLIGATION PUBLIC IMPROVEMENT BONDS OF LOUDOUN COUNTY, VIRGINIA, IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $69,895,000 AND PROVIDING FOR THE FORM, DETAILS AND PAYMENT THEREOF" as shown in Attachment 1 to the May 6, 2015, Board of Supervisors Business Meeting Action Item. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.) Staff Contacts: John Sandy, County Administration; Penny Newquist, Janet Romanchyk and Martina Williams, Management and Financial Services

8e. CONTRACT AWARD/9-1-1 TELEPHONY SYSTEM Supervisor Williams moved recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent be authorized to award a seven year contract for a 9-1-1 Telephony System to Intrado, Inc. in the amount of $2,343,259 utilizing the Houston-Galveston Area Council contract. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.) Staff Contacts; Michael Chapman, Sheriff’s Office; Keith Brower, Fire, Rescue and Emergency Management; Wendy Wickens, Information Technology; Sandy Lineberry, Management and Financial Services

9a. ZMAP-2013-0005, GOOSE CREEK CLUB, SPEX-2013-0017, GOOSE CREEK CLUB

GOLF COURSE, SPEX-2013-0018, GOOSE CREEK CLUB HOTEL, SPEX-2013-0019, GOOSE CREEK CLUB RESTAURANT (CATOCTIN) Supervisor Higgins moved that the Board of Supervisors forward ZMAP-2013-0005, Goose Creek Club, SPEX-2013-0017, Goose Creek Club Golf Course, SPEX-2013-0018, Goose Creek Club Hotel, SPEX-2013-0019, Goose Creek Club Restaurant, to the May 20, 2015 Board of Supervisors Business Meeting for action. (Seconded by Vice Chairman Buona. The motion passed 7-0-2, Supervisor Volpe and Chairman York absent for the vote.) Staff Contacts: Judi Birkitt and John Merrithew, Planning & Zoning

10. VIRGINIA DEPARTMENT OF HISTORIC RESOURCES CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION

Supervisor Higgins moved that the Board of Supervisors direct staff to apply for a 2015-2016 CLG grant administered by the Virginia Department of Historic Resources for the purposes of developing architectural surveys and documentation relating to the national and state register listing eligibility for the following historic elementary schools: Aldie,


Banneker, Hamilton, Hillsboro, Lincoln, Middleburg and Waterford. (Seconded by Supervisor Clarke.) Supervisor Higgins withdrew his motion. Supervisor Higgins moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Letourneau. The motion passed 6-1-2, Supervisor Delgaudio voted no; Supervisor Volpe and Chairman York absent for the vote.) Supervisor Higgins moved that the Board of Supervisors direct staff to apply for a 2015-2016 CLG grant administered by the Virginia Department of Historic Resources for the purposes of developing architectural surveys and documentation relating to the national and state register listing eligibility for the following historic elementary schools: Aldie, Banneker, Hamilton, Hillsboro, Lincoln, Middleburg and Waterford. (Seconded by Supervisor Clarke. The motion passed 4-3-2, Supervisors Buona, Delgaudio and Williams voted no; Supervisor Volpe and Chairman York absent for the vote.)

R-1 SMALL BUSINESS WEEK RESOLUTION

(This item was initiated by Chairman York and Supervisors Buona and Letourneau) Supervisor Williams moved that the Board of Supervisors approve the Resolution Supporting Loudoun Small Business Week in support of the Loudoun County Business Community to convey the Board’s strong support to small businesses in Loudoun County. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.) The Board presented the Resolution Supporting Loudoun Small Business Week to Ara Bagdasarian with Omnilert and Grafton deButts with the Loudoun County Chamber of Commerce. Staff Contacts: Robin Bartok, Staff Aide to Chairman Scott K. York; Dorri O’Brien, Staff Aide to Vice-Chairman Ralph Buona; Monica Filyaw, Staff Aide to Supervisor Matt Letourneau

R-2 RESOLUTION OF COMMENDATION FOR GIRL SCOUT GOLD AWARD

RECIPIENT MORGAN DAVENPORT (This item was initiated by Supervisor Letourneau) Supervisor Williams moved that the Board of Supervisors approve the Resolution of Commendation for Girl Scout Gold Award Recipient Morgan Davenport. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.)


The Board presented the Resolution of Commendation for Girl Scout Gold Award to Morgan Davenport. Staff Contact: Monica Filyaw, Staff Aide to Supervisor Matt Letourneau

R-3 RESOLUTION OF COMMENDATION FOR DEDICATION OF SNICKERSVILLE ACADEMY RESTORATION (This item was initiated by Supervisor Clarke)

Supervisor Williams moved that the Board of Supervisors adopt a Resolution of Commendation for the Dedication of the Restoration of Snickersville Academy. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.) This Resolution will be presented at a future business meeting. Staff Contact: Shevaun Hochstetler, Staff Aide to Supervisor Janet Clarke

R-4 RESOLUTION OF COMMENDATION FOR PREMIER TURF AND LANDSCAPING (This item was initiated by Supervisor Volpe)

Supervisor Williams moved that the Board of Supervisors approve this Resolution of Commendation for Premier Turf and Landscaping for donating the time, equipment, and staff that made the Sugarland Run Tree Planting so successful. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.) This Resolution will be presented at a future business meeting. Staff Contact: Josh Fornwalt, Staff Aide to Supervisor Suzanne Volpe

R-5 PROCLAMATION DECLARING MAY 17-23, 2015 AS EMERGENCY MEDICAL SERVICES (EMS) WEEK (This Item was initiated by Vice Chairman Buona) Supervisor Williams moved that Loudoun County recognize May 17-23, 2015 as Emergency Medical Services Week in Loudoun County. (Consent Item) (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.)


The Board presented the Proclamation Declaring May 17-23, 2015 as Emergency Medical Services (EMS) Week to Fire-Rescue Chief Keith Brower, Assistant Chief Matthew Tobia, Deputy Chief Jose Salazar, Chief Tony Mino (Loudoun Rescue), and Deputy Chief for EMS Kevin Piatt (Ashburn Volunteer Fire & Rescue). Staff Contact: Dorri O’Brien, Staff Aide to Vice Chairman Ralph Buona

For Presentation Only: Resolution of Commendation for AARP Tax-Aide (Volpe) (Approved at the March 18, 2015, Business Meeting)

The Board presented the Resolution of Commendation for AARP Tax-Aide to: Asmahan Bedri, Carl Crea, Gary Buschelman, Gilbert Ashby, Judy Eaddy, Lazell Hunigan, Robert Moser, Shirish Dholakia, Sven Johnson, Vicki Rundquist and Charlott McClintock.

- CLOSED SESSION Supervisor Williams moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (3) for the discussion or consideration of the acquisition or disposition of real property for:

a. Replacement of the Aldie Fire & Rescue Station; b. New Lucketts Fire & Rescue Station; c. Expansion of the Sterling Fire & Rescue Station; and d. Commuter park and ride facility and road projects near Purcellville.

A discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board. Supervisor Williams further moved that the Loudoun County Board of Supervisors recess this public hearing and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (5) for the discussion or consideration of an incentive package for a prospective business or the expansion of an existing business where no previous announcement has been made. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Chairman York absent for the vote.) Supervisor Williams moved that the closed session be adjourned, that the Board of Supervisors reconvene its public meeting, and that the minutes of the public meeting should reflect that no formal action was taken in the closed session. (Seconded by Volpe. The motion passed 8-0-1, Chairman York absent for the vote.) Supervisor Williams moved that the Resolution Certifying the Closes Session be adopted and reflected in the minutes of this meeting. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Chairman York absent for the vote.)



WHEREAS, the Loudoun County Board of Supervisors, this 6th Day of May, 2015, convened in closed session by an affirmative vote and in accordance with the provisions of the Virginia Freedom of Information Act: Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors.


REAL ESTATE PURCHASE CONTRACTS FOR ALDIE FIRE & RESCUE STATION Supervisor Clarke moved that the Board of Supervisors approve contracts to purchase the following three parcels for use as the site of the new Aldie Fire & Rescue Station:

• The property of Tucker Withers, Trustee (PIN 361-45-9838) for $475,000; • The property of James R. Thrasher, III (PIN 361-45-5744) for $850,000; • The property of Hollie M. Satterfield (PIN 361-45-8246) for $294,000.

Supervisor Clarke further moved that the Board of Supervisors authorize the Chairman or the County Administrator to execute the contracts, and authorize the County Attorney or his designee to attend settlement and to execute such additional documents as may be reasonable and necessary to consummate the purchases. (Seconded by Supervisor Williams. The motion passed 7-1-1; Supervisor Reid opposed; Chairman York absent for the vote.) REAL ESTATE PURCHASE CONTRACT FOR STERLING FIRE & RESCUE STATION EXPANSION Supervisor Delgaudio moved that the Board of Supervisors approve the contract to purchase the property of PTEX International, Inc. (PIN 022-27-1928) for $2,100,000, for use as the site for expansion of the Sterling Fire & Rescue Station. Supervisor Delgaudio further moved that the Board of Supervisors authorize the Chairman or the County Administrator to execute the contract, and authorize the County Attorney or his designee to attend settlement and to execute such additional documents as may be reasonable and necessary to consummate the purchase. (Seconded by Supervisor Volpe. The motion passed 8-0-1; Chairman York absent for the vote.)


DATE: May 15, 2015 TO: Department and Agency Heads FROM: Tim Hemstreet, County Administrator SUBJECT: Action Report of the May 13, 2015 Board of Supervisors Public Hearing Listed below is a summary report of the Board’s action taken at its May 13, 2015, Board of Supervisors Public Hearing. Please work with your staff to follow through on the Board’s action as noted. 1. PROPOSED SALE OF COUNTY PROPERTY COUNTY-OWNED AFFORDABLE

DWELLING UNITS (ADUS) (BLUE RIDGE) Supervisor Clarke moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion passed 9-0.) Supervisor Clarke moved that the Board of Supervisors approve the sale, to qualified ADU certificate holders, of the County-owned Affordable Dwelling Units located at the following addresses: 42121 Piebald Square #4F, Aldie, VA 20105 41895 Cathedral Valley Square #106, Stone Ridge, VA 20105 24680 Footed Ridge Terrace #9D, Sterling, VA 20166 These sales shall be contingent upon the receipt of contracts from the purchasers acceptable in form to the County Attorney. Supervisor Clarke further moved that the Chairman, the Vice Chairman, the County Administrator, or his duly authorized designee be authorized to sign the deeds to the purchasers. Said deeds shall be approved as to legal form by the County Attorney, who shall be authorized to execute all necessary collateral documents at settlement. (Seconded by Supervisor Volpe. The motion passed 9-0.) Staff Contacts: Kelly Marrocco & Ellen Grunewald, Family Services

Board of Supervisors’ Public Hearing Action Report May 13, 2015 Page 2 2. PROPOSED CONVEYANCE OF COUNTY PROPERTY/GRANT OF PERMANENT

TELECOMMUNICATIONS TRANSMISSION SYSTEM EASEMENT – LAND BAY “O” WAIVER LOT, LOUDOUN PARKWAY CENTER (BROAD RUN) Supervisor Williams moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. The motion passed 9-0.) Supervisor Williams moved that the Board of Supervisors approve the requested Grant of Easement to SummitIG, LLC as shown on the plat dated January 6, 2015 by Bowman Consulting Group, Ltd., included as Attachment 1 to the May 13, 2015, Board of Supervisors Public Hearing Staff Report. Supervisor Williams further moved that the Chairman, the Vice Chairman, the County Administrator, or his duly authorized designee be authorized to execute a Deed of Easement or other form of easement agreement acceptable in form to the County Attorney. (Seconded by Vice Chairman Buona. The motion passed 9-0.) Board Request: Supervisor Williams requested staff reiterate to SummitIG that proper cleanup and reseeding of the area be done upon completion of the project. Staff Contacts: Lauri Sigler & Leo Rogers, County Attorney’s Office

3. ZRTD-2015-0001/ST. JOHNS AT LOUDOUN TECH CENTER (BROAD RUN)

Supervisor Williams moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion passed 9-0.) Supervisor Williams moved that the Board of Supervisors approve ZRTD-2015-0001, St. Johns at Loudoun Tech Center, subject to the Proffer Statement dated April 28, 2015, and based on the Findings for Approval included in the May 13, 2015 Board of Supervisors Public Hearing Staff Report. (Seconded by Supervisor Volpe. The motion passed 9-0.) Staff Contacts: Kate McConnell & John Merrithew, Planning and Zoning

4. ZOAM-2015-0001/PROPOSED ZONING ORDINANCE AMENDMENT TO PERMIT

TELECOMMUNICATION FACILITIES IN THE PLANNED DEVELOPMENT HOUSING AND RESIDENTIAL ZONING DISTRICTS (PD-H AND R ZONING DISTRICTS) (COUNTYWIDE) Supervisor Volpe moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. The motion passed 8-0-1, Supervisor Reid abstained.)

Board of Supervisors’ Public Hearing Action Report May 13, 2015 Page 3

Supervisor Volpe moved that the Board of Supervisors approve ZOAM-2015-0001, Telecommunication Facilities in the Planned Development Housing and Residential Zoning Districts as presented. (Seconded by Vice Chairman Buona. The motion passed 8-0-1, Supervisor Reid abstained.) Staff Contacts: Pat Giglio & John Merrithew, Planning and Zoning

5. ZCPA-2014-0006/AVONLEA PLAZA (DULLES)

Supervisor Letourneau moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. The motion passed 9-0.) Supervisor Letourneau moved that the Board of Supervisors approve ZCPA-2014-0006, Avonlea Plaza, subject to the Proffer Statement dated May 12, 2015 and based on the Findings for Approval contained in the May 13, 2015, Board of Supervisors Public Hearing Staff Report. (Seconded by Vice Chairman Buona. The motion passed 9-0.) Staff Contacts: M. Tyler Klein & John Merrithew, Planning and Zoning

6. SPMI-2014-0021, SPEX-2014-0021, ZMOD-2014-0010, ZMOD-2014-0006 & ZMOD-

2014-0007/CASCADES SELF STORAGE FACILITY (STERLING) Supervisor Delgaudio moved that the Board of Supervisors suspend the rules. (Seconded by Chairman York. The motion passed 9-0.) Supervisor Delgaudio moved that the Board of Supervisors approve SPMI-2014-0021, SPEX-2014-0021, ZMOD-2014-0006, ZMOD-2014-0007 and ZMOD-2014-0010, Cascades Self-Storage Facility, subject to the Minor Special Exception Conditions of Approval dated April 22, 2015, the Special Exception Conditions of Approval dated April 22, 2015, the Zoning Modification Conditions of Approval dated April 22, 2015, and based on the Findings for Approval included in the May 13, 2015, Board of Supervisors Public Hearing Staff Report. (Seconded by Supervisor Volpe. The motion passed 9-0.) Staff Contacts: Evan Harlow & John Merrithew, Planning and Zoning

MEMORANDUM

COUNTY OF LOUDOUN DATE: May 22, 2015 TO: Department and Agency Heads FROM: Tim Hemstreet, County Administrator SUBJECT: Action Report of the May 20, 2015, Board of Supervisors Business Meeting Listed below is a summary report of the Board’s action taken at its May 20, 2015, Board of Supervisors Business Meeting. Please work with your staff to follow through on the Board action as noted. - ADOPTION OF CONSENT AGENDA

Vice Chairman Buona moved that the Board of Supervisors adopt the following items on consent: 1a, 2, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14a, 14b, 14c, 14d, 14e, 14f, and 14g. (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)


None. - CHAIRMAN’S INFORMATION ITEMS

None. I-1 EMPLOYEE ADVISORY COMMITTEE STUDENT SCHOLARSHIP

AWARDS/LETTERS OF COMMENDATION (RIDGELL/SANDIN/HEMSTREET)

The Loudoun County Employee Advisory Committee (EAC) has established a scholarship fund for students whose parents, step-parents, or legal guardians are permanent, full or part-time county government employees. The EAC Student Scholarship Award Program began in 2007. In the past eight years, 26 scholarships totaling $14,900.00 have been awarded. The scholarships recognize individuals who have achieved academic excellence, who have made contributions to their community through volunteer service, and who are members in good standing with clubs, sports, and/or organizations to which they belong. The EAC Student Scholarships are funded each year through contributions made by County employees and proceeds from EAC sponsored social gatherings and events.

The 2015 recipients are Peyton Aspinwall, Freedom High School; William Kilpatrick, Potomac Falls High School; and Trevor Lamm, Brunswick High School.


Staff Contacts: Pam Ridgell, Mapping; Katy Sandin, Management and Financial Services

I-2 WESTERN DULLES ACCESS TRAFFIC STUDY Bob Brown with Transportation and Capital Infrastructure introduced Mike Harris of Kimley-Horne who provided an overview of the study. He stated the purpose of the County study was to independently evaluate the adequacy of the Countywide Transportation Plan (CTP) to serve the development of the Western Lands owned by the Metropolitan Washington Airports Authority. There were two scenarios analyzed. The first scenario included the CTP with Western Lands land use from Loudoun County/MWCOG (~5,000 employees - ~3 M square feet); and the CTP with Western Lands land use from MWAA/VDOT (~10,000 employees - ~6 M square feet). The second scenario included the CTP with only Loudoun County/MWCOG land use, and limited access on Northstar Boulevard (Bi-County Parkway); with various access locations to airport western lands; with Evergreen Mills Road connected to Northstar Boulevard and extended to Dulles International Airport (IAD); with new road from Dulles West Boulevard (aka Glascock Boulevard) to Arcola Boulevard to IAD; with CTP planned limited access US 50 from Northstar Boulevard to future Rt. 606/US 50 interchange with IAD access from the interchange. The results showed that all scenarios adequately met traffic demand at full CTP build-out (2040) based on link volume/capacity ratios. Some differences between the scenarios showed that Airport access along US 50 improves conditions on Loudoun County Parkway and Route 606 and adding the Evergreen Mills connection improves conditions on Tall Cedars Parkway and US 50. Further, the study found there was no need for an additional east/west link as studied in the Environmental Assessment, and US 50 does not need dedicated lanes for Airport traffic. For further information, please visit: http://loudoun.granicus.com/MediaPlayer.php?view_id=63&clip_id=4095&meta_id=84491 (Webcast timestamp 00:10:35, approximately 4:10pm) Chairman York moved that the Board of Supervisors request that staff prepare and item for a future board meeting to initiate an amendment to the Countywide Transportation Plan to show Evergreen Mill Road as a four-lane facility from Route 606 connecting with Northstar Boulevard. (Seconded by Supervisor Clarke. The motion passed 9-0.)



Board Request:

Chairman York requested that the Western Dulles Access Traffic Study be forwarded for further review to a future Transportation and Land Use Committee Meeting.

Staff Contacts; Bob Brown, Kathleen Leidich, Lou Mosurak and Joe Kroboth, Transportation and Capital Infrastructure

1. APPOINTMENTS

a. CONFIRMATIONS

Vice Chairman Buona moved that the Board of Supervisors confirm the following appointments with terms expiring December 31, 2015, unless otherwise noted: (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)


Library Board of Trustees Mark Miller as the Chairman At-Large District representative. Term date: 6/30/2019 Non-District Specific Appointments: Community Services Board Linda Bailey as an appointed member. Term date: 6/30/2017

Loudoun Health Council Nitin Mehta as at large member. Term date: 9/30/2016

b. NOMINATIONS Loudoun Health Council Chairman Scott York nominated the following individuals: Judith Randall Dr. Janine Rethy Vizma Carver Library Board of Trustees Supervisor Geary Higgins nominated Sara Pensgard as the Catoctin District representative.


Staff Contact: Amanda Logan, County Administration 2. ADMINISTRATIVE ITEMS REPORT OF MAY 6, 2015

Vice Chairman Buona moved that the Board of Supervisors approve the Administrative Items Report of May 20, 2015. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)


The Board of Supervisors moved to (1) approve the budget adjustments as set out in the May 20, 2015, Administrative Items Report: BA-3268145, BA-3301739, BA-3301763, BA3348159, BA-3358434, BA-3358449, BA-3358522, BA-3367978, BA-3367257, (2) recognize an increase in revenue in the amount of $3,883,838 in the General Fund, and (3) make an increase in appropriations of $3,893,838 in the General Fund.

Staff Contacts: John Sandy, County Administration; Penny Newquist and Erin McLellan, Management & Financial Services


There were no Minutes before the Board for approval.

Staff Contact: Jennifer Grimmell, County Administration c. Deeds for Approval

There were no Deeds for Approval before the Board.

Staff Contacts: Michael Seigfried, William M. Himel and Mary Valenta, Building and Development

d. CDBG Program Amendment To Cooperation Agreements

The Board of Supervisors moved to approve the Amendment to the existing Cooperation Agreements with the Towns so that Loudoun County meets HUD requalification requirements for entitlement status as an urban county for participation in the CDBG program for the period of 2016-2018.

Staff Contacts: Beth Rosenberg and Ellen Grunewald, Family Services


e. Grant of Permanent Utility Easement to Verizon Virginia, LLC– Block C-7, Lot 1, Landbay C, One Loudoun – Future Ashburn Sheriff Station

The Board of Supervisors moved to approve the requested grant of easement to Verizon Virginia, LLC as shown on plat number BC-118971-R, and that the Chairman, the Vice Chairman, the County Administrator, or his duly authorized designee be authorized to execute a Deed of Easement or other form of agreement acceptable in form to the County Attorney.

Staff Contacts: Ron Mallory, Mark Hoffman and Joe Kroboth, Transportation and Capital Infrastructure; Lauri A. N. Sigler and Leo P. Rogers, County Attorney’s Office

f. Grant of Permanent Utility Easement to Dominion Virginia Power– Block C-7, Lot 1,

Landbay C, One Loudoun – Future Ashburn Sheriff Station The Board of Supervisors moved to approve the requested grant of easement to Virginia Electric and Power Company, doing business in Virginia as Dominion Virginia Power, as shown on plat number 48-15-0003, and that the Chairman, the Vice Chairman, the County Administrator, or his duly authorized designee be authorized to execute a Deed of Easement or other form of agreement acceptable in form to the County Attorney.

Staff Contacts: Ron Mallory, Mark Hoffman and Joe Kroboth, Transportation and Capital Infrastructure; Lauri A. N. Sigler and Leo P. Rogers, County Attorney’s Office

3. COURTS COMPLEX PHASE III – EDWARDS FERRY RD HOUSES

Chairman York moved that the Board of Supervisors direct the County Attorney to file an appeal of the Town of Leesburg Board of Architectural Review actions of May 18, 2015. (Seconded by Supervisor Williams.)

Chairman York accepted Supervisor Letourneau’s friendly amendment that staff move forward with a study, at the cost of $50,000, to convert the Government Center to a courts facility.

Supervisor Reid moved that the Board of Supervisors go into a Committee of the Whole for further discussion on the item. (Seconded by Supervisor Higgins. The motion FAILED 3-6, Supervisors Buona, Clarke, Letourneau, Volpe, Williams, and York voted no.)

Chairman York requested the motions be separated.


[Voting on the first part of the motion.] Chairman York’s main motion passed 9-0.

[Voting on the second part of the motion.] Supervisor Letourneau accepted Vice Chairman Buona’s friendly amendment that the Board of Supervisors allocate an additional $100,000 for staff to complete a study on the relocation of the Government Center to Sycolin Road or other acceptable locations in the County and bring the findings forward to a future Finance, Government Services and Operations Committee meeting for review.

Chairman York did not accept Supervisor Higgin’s friendly amendment that the Board of Supervisors direct staff to also explore the feasibility of using the Courthouse Square property for Courts or Government Center parking.

Supervisor Reid moved an amended motion that the Board of Supervisors direct staff to include in the study the feasibility of using the Courthouse Square property for Courts or Government Center parking. (Seconded by Supervisor Higgins.)

Supervisor Reid withdrew his motion. Supervisor Letourneau’s motion, as amended, passed 9-0. Staff Contacts: Peter Hargreaves, Chris Glassmoyer and Joe Kroboth, Transportation and Capital Infrastructure

4. NORTHERN VIRGINIA TRANSPORTATION AUTHORITY, FY 2015 AND FY

2016 PROJECT AWARD, STANDARD PROJECT ADMINISTRATION AGREEMENT

Vice Chairman Buona moved that the Board of Supervisors approve the Northern Virginia Transportation Authority’s Standard Project Agreements for the FY 2015 and FY 2016 project awards, and authorize the County Administrator to execute the agreements on behalf of the Board of Supervisors. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)

Staff Contacts: Kathleen Leidich and Joe Kroboth, Transportation and Capital Infrastructure; Penny Newquist, Management and Financial Services

Action Report Board Business Meeting May 20, 2015 Page 7 5. AGREEMENT WITH THE METROPOLITAN WASHINGTON AIRPORTS

AUTHORITY TO ADMINISTER, AS PART OF THE PHASE II D/B CONTRACT, THE CONSTRUCTION OF THE CONNECTOR BRIDGE PIER AT THE ASHBURN (ROUTE 772) METRORAIL STATION

Vice Chairman Buona moved that the Board of Supervisors approve the funding agreement for a project change with the Metropolitan Washington Airports Authority to construct the bridge pier for the Connector Bridge located at the Ashburn (Route 772) Metrorail Station.

Vice Chairman Buona further moved that the County Administrator be authorized to sign the funding agreement with the Metropolitan Washington Airports Authority. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)

Staff Contacts: Tom Farley and Joe Kroboth, Transportation and Capital Infrastructure

6. APPROVAL OF STANDARD PROJECT ADMINISTRATION AGREEMENT FOR

THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO ADMINISTER THE TOWN OF MIDDLEBURG STREETSCAPE IMPROVEMENTS

Vice Chairman Buona moved that the Board of Supervisors authorize the County Administrator to execute the Standard Project Administration Agreement (SPAA) (attached to the May 20, 2015 Action Item) between Loudoun County and the Virginia Department of Transportation as well as Appendix A and Appendix B for the Town of Middleburg Streetscape Project.

Vice Chairman Buona further moved that the Board of Supervisors authorize the County Administrator to execute revised Appendices A and/or B if the cost of the project is less than the amount estimated and included in the SPAA. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)

Staff Contacts: Terrie Laycock and Joe Kroboth, Transportation and Capital Infrastructure

7. BOARD OF ZONING APPEALS APPOINTMENT PROCESS

Vice Chairman Buona moved that the Board of Supervisors authorize the County Administrator or his designee to accept applications, screen candidates and submit to the Chief Judge of the Circuit Court of Loudoun County for consideration in his/her appointment of members to the BZA. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)

Staff Contacts: Zaida Thompson and Leo Rogers, County Attorney’s Office

Action Report Board Business Meeting May 20, 2015 Page 8 8. REQUEST TO WAIVE THE PUBLIC HEARINGS FOR LEGISLATIVE

APPLICATION ZCPA-2015-0007, WALTONWOOD ASHBURN

Vice Chairman Buona moved that the Board of Supervisors approve the request to waive the Planning Commission and Board public hearings associated with ZCPA-2015-0007, Waltonwood Ashburn pursuant to Section 6-1209 of the Revised 1993 Zoning Ordinance with the following terms:

a. That the applicant provide written notification to adjacent property owners

pursuant to Section 6-601 of the Zoning Ordinance at least ten days prior to Board consideration of the ZCPA;

b. That staff complete its review within the deadlines set by Section 6-1216(B)

of the Zoning Ordinance; and c. That the Board reduce the application fee by 80 percent to $5,246. (Consent Item)

(Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)

Staff Contact: John Merrithew, Planning & Zoning

9. PROPOSED AMENDMENTS TO CHAPTER 209 OF THE CODIFIED

ORDINANCES OF LOUDOUN COUNTY/VOTING PRECINCTS AND POLLING PLACES

Supervisor Williams moved that the Board of Supervisors authorize staff to advertise for the July 8, 2015 public hearing the Board’s intent to adopt proposed amendments to Chapter 209 of the Loudoun County Codified Ordinances, as summarized in Attachments 1-3 of the May 20, 2015 Business Meeting Item and as amended with the revised map for Precinct 622 and new Precinct 626 and the map for Precinct 112 and new Precinct 124, included with the May 20, 2015 Supplemental Item, that will; create eight new precincts, change the number and voting location of three precincts, change the number and facility name of one precinct, and amend the Central Absentee Precinct Ordinance. (Seconded by Vice Chairman Buona. The motion passed 9-0.)

Board Request: Supervisor Clarke requested, with no objection from Board members, that the new polling Precinct 317, described as Pleasant Valley, be renamed to Old Arcola VFD.

Staff Contacts: Richard Keech and Judy Brown, General Registrar’s Office

10. REQUEST FOR CIRCUIT COURT MANAGER POSITION

Vice Chairman Buona moved that the Board of Supervisors approve the Circuit Court’s request and authorize the creation of a new Court Manager position in the Circuit Court and eliminate the current Administrative Manager position. (Consent Item)


(Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)

Staff Contacts: Burke McCahill, Chief Circuit Court Judge; Julie Grandfield, County Administration

11. NAMING OF KIRKPATRICK WEST PARK AND CARVER ADULT DAY CARECENTER IN THE BLUE RIDGE ELECTION DISTRICT

Vice Chairman Buona moved that the Board of Supervisors adopt the Resolution Naming the park and facility as set forth in Attachment 4 and 5 naming the park, Corner Hall Park and the facility, Mac Brownell Adult Day Center. Vice Chairman Buona further moved the recommendation of naming the ballroom at the Carver Center the “Joseph and Lena Cooke Ballroom” with appropriate historical recognition.(Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)

Staff Contacts: Steve Torpy, Parks, Recreation and Community Services; RobertMiddaugh, County Administration

12. RENAMING OF ARCOLA ROAD TO ARCOLA BOULEVARD

Vice Chairman Buona moved that the Board of Supervisors approve the renaming ofexisting Arcola Road to Arcola Boulevard as shown on Attachment 1 to the Action Item forthe May 20, 2015, Board of Supervisors Business Meeting. (Consent Item) (Seconded bySupervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)

Staff Contacts: Blythe Tucker and Larry Stipek, Mapping and Geographic Information

13. BOARD MEMBER INITIATIVE: ZONING ORDINANCE MODIFICATION ANDZONING ORDINANCE AMENDMENT TO PERMIT COVERED DECKS ANDPORCHES TO ENCROACH INTO THE MINIMUM REQUIRED REAR YARDS INCERTAIN ZONING DISTRICTS

Vice Chairman Buona moved that the Board of Supervisors direct staff to initiate aZoning Ordinance Amendment to allow covered decks and porches to encroach intothe minimum required rear yard in certain zoning districts in the County and a ZoningOrdinance Modification to address parcel numbers 080-16-6545 and 080-16-9059.(Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, SupervisorLetourneau absent for the vote.)

Staff Contact: Dorri O’Brien, Staff Aide to Vice Chairman Buona

Action Report Board Business Meeting May 20, 2015 Page 10 14a. CONTRACT AWARD/CONSTRUCTION OF THE DULLES SOUTH MULTI-

PURPOSE FACILITY - AQUATICS CENTER, PHASE 2 AND SENIOR CENTER, PHASE 3 Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award a contract for the Construction of the Dulles South Multi-Purpose Facility – Aquatics Center, Phase 2 and Senior Center, Phase 3 Project to the Forrester Construction Company in the estimated amount of $33,318,883. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Christopher Bresley, Christopher Glassmoyer and Joe Kroboth, Transportation and Capital Infrastructure

14b. CONTRACT RENEWAL/OCCUPATIONAL HEALTH SERVICES Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to renew the contract for Occupational Health Services with INOVA Health Care Services in the estimated amount of $915,000, for the period July 1, 2015 through June 30, 2016. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Phil Butterfass and Tom Chunta, Management and Financial Services; John Sandy, County Administration

14c. CONTRACT RENEWAL/PROPERTY AND LIABILITY INSURANCE Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to renew the contract for Property and Liability Insurance, and Risk Management Services with the Virginia Association of Counties (VACo) Insurance Programs, for the period of July 1, 2015 through June 30, 2016, in the amount of $658,551. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Tom Chunta and Cheryl Middleton, Management and Financial Services; John Sandy, County Administration

14d. FY 2015 CAPITAL IMPROVEMENT PROGRAM AMENDMENT/SUPPLEMENTAL APPROPRIATION FOR THE ROUTE 7/659 INTERCHANGE PROJECT Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors amend the FY 2015 Capital Improvement Program and direct staff to execute a budget adjustment to appropriate


$9,425,254 in revenues to the Capital Fund to construct the Route 7/Route 659 Interchange. Vice Chairman Buona further moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Director of the Department of Transportation and Capital Infrastructure to sign the reimbursement agreement with Loudoun Water on behalf of Loudoun County when approved in final form by the County Attorney’s Office. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Paul Brown, Julie Crim and Joe Kroboth, Transportation and Captial Infrastructure

14e. CONTRACT AWARD/CONSTRUCTION OF THE ROUTE 7 & ROUTE 659 INTERCHANGE Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award a contract for the construction of the Route 7 & Route 659 Interchange to the Shirley Contracting Company, LLC in the estimated amount of $48,386,457. (Consent Item) (Seconded by Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Christopher Bresley, Christopher Glassmoyer and Joe Kroboth, Transportation and Capital Infrastructure

14f. CONTRACT AWARD/FOUR TRANSIT BUSES Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors amend the FY 2015 Capital Improvement Program and budget; authorize staff to execute a budget adjustment to appropriate $1,860,000 in FY 2015 Northern Virginia Transportation Authority 70 percent Regional Funds in the Transportation District Fund; transfer that amount to the Capital Fund; and authorize the Purchasing Agent to award a contract for the purchase of four (4) transit buses to Gillig, LLC in an amount not to exceed $1,860,000. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Phil Butterfass and Penny Newquist, Management and Financial Services; Joe Kroboth, Transportation and Capital Infrastructure

14g. NOVEMBER 2015 BOND REFERENDUM Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors adopt the “Resolution of the Board of Supervisors of the County of Loudoun, Virginia, Requesting the Circuit Court to Order a Special Election on November 3, 2015, on the Questions of Issuing


Not to Exceed $153,935,000 in General Obligation Bonds to Finance Public Improvements” as presented in Attachment 1 to the May 20, 2015 Board of Supervisors Business Meeting Action Item. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Janet Romanchyk and Martina Williams, Management and Financial Services; Courtney Sydnor, County Attorney’s Office; John Sandy, County Administration

15a. ZMAP-2013-0005, GOOSE CREEK CLUB, SPEX-2013-0017, GOOSE CREEK CLUB GOLF, COURSE, SPEX-2013-0018, GOOSE CREEK CLUB HOTEL, SPEX-2013-0019, GOOSE CREEK CLUB RESTAURANT Supervisor Higgins moved that the Board of Supervisors approve ZMAP-2013-0005 and SPEX-2013-0017, SPEX-2013-0018, and SPEX-2013-0019, Goose Creek Club, Golf Course, Hotel, and Restaurant, subject to the Proffer Statement dated May 14, 2015 and based on the Findings for Approval contained in the May 20, 2015 Board of Supervisors Action Item Supplemental Memo. (Seconded by Supervisor Volpe. The motion passed 6-3, Supervisors Buona, Letourneau and Williams voted no.) Staff Contacts: Judi Birkitt and John Merrithew, Planning and Zoning

- CLOSED SESSION Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (3) for the discussion or consideration of the acquisition or disposition of real property for the new Lucketts Fire & Rescue Station. A discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board. Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (5) for the discussion or consideration of a prospective business where no previous announcement has been made. Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (1) for an evaluation of the County Attorney. (Seconded by Supervisor Volpe. The motion passed 9-0.) Vice Chairman Buona moved that the closed session be adjourned, that the Board of Supervisors reconvene its public meeting, and that the minutes of the public meeting should reflect that no formal action was taken in the closed session. (Seconded by Supervisor Williams. The motion passed 6-0-3, Supervisors Higgins, Reid and Volpe absent for the vote.)


Vice Chairman Buona moved that the Resolution Certifying the Closed Session be adopted and reflected in the minutes of this public meeting. (Seconded by Supervisor Williams. The motion passed 6-0-3, Supervisors Higgins, Reid and Volpe absent for the vote.)

Resolution Certifying Closed Session Whereas, the Loudoun County Board of Supervisors this 20th day of May, 2015, convened in closed session by an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act: Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors. Staff Contact: Leo Rogers, County Attorney

MEMORANDUM

COUNTY OF LOUDOUN DATE: June 5, 2015 TO: Department and Agency Heads FROM: Tim Hemstreet, County Administrator SUBJECT: Action Report of the June 3, 2015, Board of Supervisors Business Meeting Listed below is a summary report of the Board’s action taken at its June 3, 2015, Board of Supervisors Business Meeting. Please work with your staff to follow through on the Board action as noted. - ADOPTION OF CONSENT AGENDA

Vice Chairman Buona moved that the Board of Supervisors adopt the following items on consent: 1a, 2, 3, 4, 5, 6, 7, 8, 10a, 11, R-1, R-2, and R-3. (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)

- ADDITIONS/DELETIONS None.

- CHAIRMAN’S INFORMATION ITEMS None.

I-1 BRIEFING ITEM: LAND DEVELOPMENT APPLICATIONS JUNE 10, 2015 PUBLIC HEARING Van Armstrong of Planning and Zoning noted there were eight items on the Board of Supervisors (Board) June 10, 2015, Public Hearing agenda including seven land development applications. The land use applications include two Plan Amendments to the Countywide Transportation Plan, a Zoning Ordinance amendment for Steep Slope regulations, a Suburban area residential rezoning, a home daycare request, a Concept Plan amendment to trade a residential community center for a cash contribution to the relevant HOA, and a Transition area rezoning with request for Rural Retreat / Conference Training facility. He stated Staff could support approval of all the land development applications proposed for the Public Hearing. For the Whitman North ZMAP, continued discussion is recommended on proffers for Braddock Road improvements/contributions. The Sunset Crest Manor rezoning for a Rural Retreat requires finalization of conditions for approval. The Zoning Ordinance amendment for Steep Slopes is recommended to be

Action Report Board Business Meeting June 3, 2015 Page 2

reviewed for allowance of modifications by Special Exception of Very Steep Slopes Standards and for other recommendations of ZOAG. There are no issues with the Transportation Plan amendments (CPAMs). Board Requests: Supervisor Delgaudio requested that staff verify issues with affected property owners and present options regarding the Prentice Drive CPAM at the Public Hearing. Supervisor Volpe requested staff to provide the estimated traffic volumes for road segments and information regarding the ability of intersections to handle the traffic capacity for the Prentice Drive CPAM. Staff Contacts: Van Armstrong & John Merrithew, Planning and Zoning

I-2 SIGNATURES OF LOUDOUN DESIGN EXCELLENCE AWARDS Al Hansen, Chairman of the Loudoun County Design Cabinet (Cabinet), stated that the Cabinet was formed in 2003 in partnership with the Department of Economic Development. The Cabinet is comprised of volunteers representing professional architects, planners, and engineers. The mission of the cabinet is to encourage the highest quality design in the belief that a quality built environment leads to enhanced economic development. The Cabinet formed the “Signatures of Loudoun” program 11 years ago to recognize exceptional building, interior and landscape design. The program strives to identify outstanding projects throughout the county, and recruits for nominations each year. Local high school students also participate with the Design Cabinet in the awards process. The 2015 Recipients were: Mt. Zion Church, Aldie, Legend Category; The Leesburg Diner, Leesburg, Makeovers Category; One Loudoun, Ashburn, Public Spaces Category; Newton-Lee Elementary School's Virginia Timeline Mural, Ashburn, Details Category; Salamander Equine Center, Middleburg, Familiar Category; Neustar, Sterling, Interiors Category; Middleburg Library Addition, Middleburg, Interiors Category; NVCC Learning Commons (LC), Sterling, Pace Setters Category; Bob Buchanan, Vision in Design Category. Staff Contacts: Al Hansen, Design Cabinet Chairman; Buddy Rizer, Economic Development

Action Report Board Business Meeting June 3, 2015 Page 3 1. APPOINTMENTS

a. CONFIRMATIONS

Vice Chairman Buona moved that the Board of Supervisors confirm the following appointments with terms expiring December 31, 2015, unless otherwise noted: (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.) District Specific Appointments: Library Board of Trustees Sara Pensgard as the Catoctin District representative. Term date: 6/30/2019 Non-District Specific Appointments: Loudoun Health Council Dr. Grace Keenan as a Chamber Representative. Term date: 9/30/2016 Judith Randal as a citizen representative. Term date: 9/30/2017 Dr. Janine Rethy as a citizen representative. Term date: 9/30/2016 Vizma Carver as a citizen representative. Term date: 9/30/2016

b. NOMINATIONS Historic District Review Committee Supervisor Reid nominated Thomas Dunlap as an at large appointed member. Housing Choice Voucher Resident Advisory Board Supervisor Williams nominated Rudolph Bailey and Melissa San Juan as Broad Run District representatives. Northern Virginia Community College Board Chairman York nominated Rick Pearson. Community Services Board Vice Chairman Buona nominated Ed Zier as the Ashburn District representative. Rural Economic Development Council Supervisor Higgins nominated Jessica Baker. Supervisor Higgins moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Reid. The motion passed 8-1, Supervisor Letourneau voted no.)


Supervisor Higgins moved that the Board of Supervisors confirm the appointment of Jessica Baker to the Rural Economic Development Council. (Seconded by Supervisor Reid. The motion passed 9-0.) Staff Contact: Amanda Logan, County Administration

2. ADMINISTRATIVE ITEMS REPORT OF MAY 6, 2015

Vice Chairman Buona moved that the Board of Supervisors approve the Administrative Items Report of June 3, 2015. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.) a. Budget Adjustments

The Board of Supervisors moved to (1) approve the budget adjustments as set out in the June 3, 2015, Administrative Items Report: BA-3369020, BA-3376448, BA-3411351, BA-3411377, and BA-3333644, (2) recognize an increase in revenue in the amount of $386,247 in the General Fund, and (3) make an increase in appropriations of $386,247 in the General Fund. Staff Contacts: John Sandy, County Administration; Penny Newquist and Erin McLellan, Management & Financial Services

b. Board of Supervisors’ Minutes There were no Minutes before the Board for approval. Staff Contact: Jennifer Grimmell, County Administration

c. Deeds for Approval The Board of Supervisors moved to approve the following deeds as presented: 1. BLAD-2015-0023, Courtland Rural Village, Section 1 Lot 251A & C5A 2. DEDI-2013-0023, Park at Belle Terra Sections 1A and 2A, Claiborne Parkway 3. ESMT-2013-0051, LCPS Loudoun Valley High School 4. SBPR-2015-0005, Beaumeade Parcel 53A2 Staff Contacts: Michael Seigfried & William M. Himel, Building and Development; Mindy Palleija, County Attorney’s Office


d. Exception to Courthouse Grounds Rule/Use of Electricity The Board of Supervisors moved to approve an exception to the rules regarding use of the courthouse grounds that allows Bluemont Concert Series to use the electrical outlets on the courthouse for their summer concert series. Staff Contact: Julie Grandfield, County Administration

e. Timeline Extension for CMPT-2015-0006, Springdale Regional Park The Board of Supervisor moved to approve a timeline extension of an additional 365 days from the date of application (May 22, 2015), to May 22, 2016, for Planning Commission action on CMPT-2015-0006, Springdale Regional Park. Staff Contacts: Kate McConnell & John Merrithew, Planning and Zoning

f. Timeline Extension: CMPT-2015-0005 Mount Defiance Historic Park The Board of Supervisors moved to approve a timeline extension of an additional 365 days from date of application (May 22, 2015), to May 22, 2016, for Planning Commission action on CMPT-2015-0005, Mount Defiance Historic Park. Staff Contacts: Kelly Duty & John Merrithew, Planning and Zoning

3. RENAMING OF LOUDOUN COUNTY FIRE AND RESCUE TRAINING ACADEMY

FOR O.R. DUBE Vice Chairman Buona moved that the Board of Supervisors approve the request to rename the existing “Loudoun County Fire and Rescue Training Academy” to the “Oliver Robert ‘O.R.’ Dubé Fire and Rescue Training Academy” in honor and recognition of Oliver Robert O.R. Dube, for his dedication, ongoing commitment, and contributions to the Loudoun County Fire and Rescue System. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.) Staff Contact: W. Keith Brower, Jr., Fire and Rescue System Chief

4. CMPT-2015-0001/STONE RIDGE PARK & RIDE (DULLES) Vice Chairman Buona moved that the Board of Supervisors ratify the Planning Commission’s approval of CMPT-2015-0001, Stone Ridge Park & Ride, subject to the Commission Permit Plat dated January 20, 2015 and revised through March 24, 2015 and based on the Findings for Approval provided as Attachment 1 of the June 3, 2015 Action Item. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)



5. CONVERSION OF 1.0 TEMPORARY FTE TO 1.0 REGULAR FTE USING NEW STATE FUNDS Vice Chairman Buona moved that the Board of Supervisors authorize the addition of 1.0 FTE in the Benefits Unit of the Department of Family Services through the conversion of an existing temporary position to a regular position and that this position be funded using additional state revenue as approved by the General Assembly, effective July 1, 2015. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)

Staff Contact: Ellen Grunewald, Family Services

6. NAMING OF EAST GATE PARK & RIDE/PARK (DULLES) Vice Chairman Buona moved that the Board of Supervisors direct the Department of Parks, Recreation and Community Services to initiate the public participation process to name the East Gate Park & Ride/Park in the Dulles Election District. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.) Staff Contact: Steve Torpy, Parks, Recreation and Community Services

7. FOREST MILLS ROAD BRIDGE -ENDORSEMENT OF DESIGN (CATOCTIN) Vice Chairman Buona moved that the Board of Supervisors endorse the major design features of the Forest Mills Road replacement bridge over Crooked Run as presented at the March 26, 2015 VDOT Location and Design Public Hearing. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.) Staff Contacts: Terrie Laycock & Joe Kroboth, Transportation and Capital Infrastructure

8. BOARD MEMBER INITIATIVE: CHANGES TO ELK LICK ROAD INTERSECTIONS WITH ROUTE 50 AND TALL CEDARS PARKWAY Vice Chairman Buona moved that the Board of Supervisors direct staff to work with VDOT to study the removal of stop signs on Tall Cedars Parkway at the intersection of Elk Lick Road and the removal of the median break on Route 50 at Elk Lick Road and report back to the Board of Supervisors with recommendations on these options for improving safety and traffic operations at the subject intersections.


Vice Chairman Buona further moved that staff identify possible funding sources for the design and construction of any recommended improvements and report back to the Board. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)


9a. POLICE-DIRECTED TOWING RECOMMENDATIONS

Supervisor Letourneau moved that the Board of Supervisors adopt all recommendations as set forth in Attachment 1 except Recommendation 6, and direct Procurement staff to begin the competitive process, incorporating the elements recommended in the attached summary, with the results of a market survey conducted by staff to be used as a basis of pricing and reflected in the RFPs. (Seconded by Vice Chairman Buona. The motion passed 9-0.)

Staff Contacts: Emily Watkins & John Sandy, County Administration

10a. COMMUNITY WATER AND WASTEWATER WORK PLAN PRODUCTS

Vice Chairman Buona moved that the Board of Supervisors approve the final Work Plan products found in Attachments 3-7 of the June 3, 2015 Action Item and direct staff to implement the Work Plan products to the extent possible with existing resources. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)

Staff Contacts: Alan Brewer & Ernest Brown, General Services; Gwenn Kennedy, County Administration

10b. ZOAG REQUEST FOR RESOLUTION OF INTENT TO AMEND THE ZONING ORDINANCE, IN REGARD TO PD-MUB AND PD-TC PROVISIONS

Supervisor Volpe moved that the Board of Supervisors adopt the Resolution of Intent to Amend the Revised 1993 Loudoun County Zoning Ordinance, presented in Attachment 1 of the June 3, 2015 Action Item, to initiate amendments to the Planned Development-Mixed Use Business (PD-MUB) Zoning District and to the Planned Development-Town Center (PD-TC) Zoning District. (Seconded by Chairman York. The motion passed 8-1, Supervisor Delgaudio voted no.)

Staff Contacts: Brian Wegener, Mark Stultz & John Merrithew, Planning and Zoning

11. GAP PAY LAWSUIT – REQUEST FOR PAYMENT

Vice Chairman Buona moved that the Board of Supervisors authorize the Sheriff’s Officeto utilize funds from its FY15 Operating Budget to satisfy the Final Order for payment of


lost wages to the plaintiff deputies in the amount of $20,656 plus 6% interest. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.) Staff Contact: Tim Hemstreet, County Administrator

R-1 RESOLUTION OF APPRECIATION FOR JAMES M. PURKS This Resolution was initiated by Chairman York. Vice Chairman Buona moved that the Board of Supervisors approve this Resolution of Appreciation for James M. Purks and that this resolution be made part of the permanent record of Loudoun County. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.) The Resolution of Appreciation was presented to Joyce Purks.

R-2 RESOLUTION TO PROCLAIM JUNE 15-19, 2015 AS POLLINATOR WEEK IN LOUDOUN COUNTY, VIRGINIA This Resolution was initiated by Supervisor Higgins. Vice Chairman Buona moved that the Board of Supervisors support the resolution proclaiming June 15-19, 2015 as Pollinator Week in Loudoun County, Virginia. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.) The Resolution was presented to Ron Circe.

R-3 RESOLUTION HONORING ANDREW FINCHER–EAGLE SCOUT This Resolution was initiated by Supervisor Clarke. Vice Chairman Buona moved that the Board of Supervisors approve this Resolution Honoring Andrew Fincher of Boy Scout Troop 163 for attaining the rank of Eagle Scout. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.) The Resolution will be presented at a future business meeting.

- CLOSED SESSION Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (3) for the discussion or consideration of the disposition of County owned real property in Ashburn and in Leesburg and for the acquisition of real property for the Lucketts Fire and


Rescue Station. A discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board. Vice Chairman Buona further moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (5) for the discussion or consideration of a prospective business where no previous announcement has been made. (Seconded by Supervisor Williams. The motion passed 9-0.) Vice Chairman Buona moved that the closed session be adjourned, that the Board of Supervisors reconvene its public meeting, and that the minutes of the public meeting should reflect that no formal action was taken in the closed session. (Seconded by Supervisor Williams. The motion passed 9-0.) Vice Chairman Buona moved that the Resolution Certifying the Closed Session be adopted and reflected in the minutes of this public meeting (Seconded by Supervisor Volpe. The motion passed 9-0.):


Whereas, the Loudoun County Board of Supervisors this 3rd day of June, 2015, convened in closed session by an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act: Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors.

Staff Contact: Leo Rogers, County Attorney REAL ESTATE PURCHASE CONTRACT FOR LUCKETTS FIRE & RESCUE STATION SITE Supervisor Higgins moved that the Board of Supervisors approve the contract to purchase the property of Anthony and Cynthia Chastulik (PIN 138-45-4663-000) for $725,000, for use as the site for the new Lucketts Fire and Rescue Station. Supervisor Higgins further moved that the Board of Supervisors authorize the Chairman or the County Administrator to execute the contract, and authorize the County Attorney or his designee to attend settlement and to execute such additional documents as may be reasonable and necessary to consummate the purchase. (Seconded by Supervisor Volpe. The motion passed 8-1, Supervisor Reid voted no.)


DATE: June 12, 2015 TO: Department and Agency Heads FROM: Tim Hemstreet, County Administrator SUBJECT: Action Report of the June 10, 2015 Board of Supervisors Public Hearing Listed below is a summary report of the Board’s action taken at its June 10, 2015, Board of Supervisors Public Hearing. Please work with your staff to follow through on the Board’s action as noted.

1. JOINT PUBLIC HEARING FOR PROPOSED FY 2016-FY 2021 SECONDARY ROAD

SIX-YEAR PLAN AND FY 2016 CONSTRUCTION IMPROVEMENT BUDGET PRIORITY LIST (Countywide) Supervisor Williams moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. The motion passed 9-0.) Supervisor Williams moved that the Board of Supervisors approve projects and priorities listed in the Revised Draft FY 2016 – FY 2021 Secondary Road Six-Year Plan dated June 10, 2015, as presented, and authorize the County Administrator to execute the Plan on behalf of the Loudoun County Board of Supervisors. (Seconded by Vice Chairman Buona. The motion passed 9-0.) Staff Contacts: Terrie Laycock & Joe Kroboth, Transportation and Capital Infrastructure

2. CPAM-2014-0003/COUNTYWIDE TRANSPORTATION PLAN AMENDMENT GEORGE WASHINGTON BOULEVARD/ROUTE 7 OVERPASS (Algonkian & Broad Run) Supervisor Volpe moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Williams. The motion passed 9-0.) Supervisor Volpe moved that the Board of Supervisors approve CPAM 2014-0003, George Washington Boulevard/Route 7 Overpass amending the 2010 Countywide Transportation Plan as set forth in Attachment 1 to the June 10, 2015, Board of Supervisors Public Hearing Staff Report. (Seconded by Supervisor Williams. The motion passed 9-0.) Staff Contacts: Kelly Williams & Ricky Barker, Planning and Zoning

Board of Supervisors Public Hearing Action Report June 10, 2015 Page 2 3. CPAM-2014-0002/COUNTYWIDE TRANSPORTATION PLAN AMENDMENT

PRENTICE DRIVE (Broad Run) Supervisor Williams moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. Supervisor Williams withdrew his motion to suspend the rules. Supervisor Williams moved that the Board of Supervisors forward CPAM 2014-0002, Prentice Drive, to the July 1, 2015, Board of Supervisors Business Meeting for action. (Seconded by Vice Chairman Buona.) Supervisor Delgaudio’s substitute motion to forward this item to a special TLUC meeting FAILED 4-5, Supervisors Buona, Letourneau, Volpe, Williams and York voted no. Supervisor Williams’ motion PASSED 6-3, Supervisors Delgaudio, Higgins and Reid voted no. Staff Contacts: Marie Genovese & Ricky Barker, Planning and Zoning

4. ZCPA-2014-0007/STONE RIDGE LAND BAY EE2A (Dulles) Supervisor Letourneau moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.) Supervisor Letourneau moved that the Board of Supervisors approve ZCPA-2014-0007, Stone Ridge Land Bay EE2A, subject to the Proffer Statement dated May 28, 2015, and based on the Findings for Approval included in the June 10, 2015, Board of Supervisors Public Hearing staff report. (Seconded by Supervisor Clarke. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.) Staff Contacts: M. Tyler Klein & Ricky Barker, Planning and Zoning

5. ZMAP-2012-0008, SPEX-2012-0021, SPEX-2012-0023, SPEX-2012-0024, SPEX-2012-0025, SPMI-2012-0003, SPMI-2012-0004, SPMI-2012-0005, SPMI-2012-0006, SPMI-2012-0008 & SPMI-2012-0009/SUNSET CREST MANOR (Blue Ridge) Supervisor Clarke moved that the Board of Supervisors forward ZMAP-2012-0008, Sunset Crest Manor, and its associated Special Exception and Minor Special Exception applications to the July 15, 2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor Volpe. The motion passed 9-0.) The applicant’s representative, Christine Gleckner, agreed to a timeline extension.

Board of Supervisors Public Hearing Action Report June 10, 2015 Page 3

Staff Contacts: Marchant Schneider & Ricky Barker, Planning and Zoning

6. SPMI-2015-0004/UNITÀ MONTESSORI BILINGUAL SCHOOL – DARIYA IGNATOVA-CHERESHARSKA HOME DAY CARE (Algonkian) Supervisor Volpe moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Williams. The motion passed 7-2, Supervisors Clarke and Higgins voted no.) Supervisor Volpe moved the Board of Supervisors deny SPMI-2015-0004, Dariya Ignatova Home Day Care - Unità Montessori Bilingual School, subject to the Findings for Denial dated June 10, 2015, provided as a supplemental handout at the June 10, 2015, Board of Supervisors Public Hearing. (Seconded by Supervisor Williams. The motion passed 8-1, Supervisor Clarke voted no.) Staff Contacts: Kelly Duty & Ricky Barker, Planning and Zoning

7. ZMAP-2012-0006, SPEX-2012-0011, SPEX-2012-0054, SPMI-2012-0020, SPMI-2015-0003 & SPMI-2015-0005/WATERSIDE (Broad Run) This item was deferred. Staff Contacts: Judi Birkitt & Ricky Barker, Planning and Zoning

8. ZMAP-2014-0006/WHITMAN PROPERTY – NORTH (Dulles) Supervisor Letourneau moved that the Board of Supervisors forward ZMAP-2014-0006, Whitman Property - North, to the July 15, 2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor Clarke. The motion passed 9-0.) Staff Contacts: Kate McConnell & Ricky Barker, Planning and Zoning

9. ZOAM-2014-0004/PROPOSED ZONING ORDINANCE AMENDMENT TO ESTABLISH NEW OR REVISE AND CLARIFY EXISTING REGULATIONS AND DEFINITIONS IN REGARD TO THE STEEP SLOPE STANDARDS (Countywide) Chairman York moved that the Board of Supervisors forward ZOAM-2014-0004, Section 5-1508 Steep Slopes Standards, to the Transportation and Land Use Committee for further discussion. (Seconded by Supervisor Volpe. The motion passed 9-0.) Staff Contacts: Ryan Reed & Mike Seigfried, Building and Development

MEMORANDUM

COUNTY OF LOUDOUN DATE: June 19, 2015 TO: Department and Agency Heads FROM: Tim Hemstreet, County Administrator SUBJECT: Action Report of the June 17, 2015, Board of Supervisors Business Meeting Listed below is a summary report of the Board’s action taken at its June 17, 2015, Board of Supervisors Business Meeting. Please work with your staff to follow through on the Board action as noted. - ADOPTION OF CONSENT AGENDA

Vice Chairman Buona moved that the Board of Supervisors adopt the following items on consent: 1a, 2 (with the exception of 2d) 3, 4, 7, 8, 9, 10, 11, 14a, 14b, 14c, 14d, 14e, 14f, 14g, 14h, 14i, 14j, and R-1. (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)


- CHAIRMAN’S INFORMATION ITEMS None. I-1 STRATEGIC PLAN UPDATE

Charles Yudd, County Administration, provided an update to the Board of Supervisors on the status and progress of strategic plan initiatives. He stated staff was following the Dominion Power Line Initiatives that are under way in the County and following the State Corporation Commission filing closely. The Poland Road application was filed the end of May and noted that to date a scheduling order had not been issued by the State Corporation Commission. One update on the item was the Zoning Ordinance Amendment that dealt with noise standards. Staff referenced that that item would go forward to the Planning Commission in July; however, it is more likely to forward in September because of additional outreach efforts that have been requested by the business community.


Mr. Yudd noted that one of the strategic plan initiatives, the community outreach elements of the Dulles Community Outreach Project, won a NACO award. The full report can be viewed via the following link: http://lfportal.loudoun.gov/LFPortalinternet/0/doc/188394/Electronic.aspx Staff Contacts: Charles Yudd & Kenny Young, County Administration

I-2 REPORT OF THE COMMUNICATIONS COMMISSION TO THE BOARD OF

SUPERVISORS Blue Ridge District Communications Commission Commissioner Mark Foster provided a mid-year status report from the Communications Commission regarding the activities, and Broadband services inquires, from the County’s Loudoun Express Request (LEx) system, update on Commission’s Broadband Franchise Management suggestions, general information on the Commission’s stance regarding recent, pending, and future ZOAG/ZOAM activity, and other Broadband related policy issues. The full report can be viewed via the following link: http://lfportal.loudoun.gov/LFPortalinternet/0/doc/188395/Electronic.aspx Supervisor Higgins moved that the Board of Supervisors direct staff to explore changes in the building and development checklist and any other appropriate documents to include a requirement for builders to consider providing easements and/or infrastructure support for broadband services for the property they are developing. Supervisor Higgins further moved that staff include a box on the appropriate development documents, for developers to check off if broadband services will be provided in their development. Supervisor Higgins further moved that the Board of Supervisors direct staff to incorporate the recommended County Communications Commission ZOAM changes, into the BOS Strategic work plan for the rural ZOAM process currently underway, and the recommended changes that do not require CPAM be separated out and made the first of the rural ZOAMs and report their findings to the Board at the July 1, 2015, Board of Supervisors Business Meeting. (Seconded by Supervisor Clarke. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Supervisor Clarke moved that the Board of Supervisors direct staff to explore possible public private partnership scenarios for the purpose of expanding broadband communications coverage in Loudoun County and to bring back recommended approaches to the Board of Supervisors for consideration at the July 1, 2015, Board of Supervisors Business Meeting. (Seconded by Supervisor Higgins. The motion passed 6-




2-1, Supervisors Buona and Williams voted no; Supervisor Letourneau absent for the vote.) Supervisor Clarke moved that the Board of Supervisors direct staff to explore reducing the County application and process fee financial barriers that discourage broadband and cellular connectivity expansion in Loudoun County. Supervisor Clarke further moved that staff work with the Communications Commission to bring back recommendations on reducing the County application and process fee financial barriers to the July 1, 2015, Board of Supervisors Business Meeting for further discussion and direction. (Seconded by Supervisor Higgins. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Board Requests: Vice Chairman Buona requested staff to prepare a report explaining the implications of moving this ZOAM ahead of other ZOAMs currently in the cue and provide that information at the next Board Business Meeting. Supervisor Volpe requested that staff provide a history of how many applications for cell towers have been processed in the last 10-15 years in the western portion of the County and include in the report how many of those were approved and how many were denied. Supervisor Higgins requested that staff include in the report requested by Supervisor Volpe the time period for those applications that were denied by the Board. Staff Contacts: Zenon Dragosz, Bill McIntyre & Wendy Wickens, Information Technology

1. APPOINTMENTS a. CONFIRMATIONS

Vice Chairman Buona moved that the Board of Supervisors confirm the following appointments with terms expiring December 31, 2015, unless otherwise noted (Consent item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.): Regional Specific Appointments: Northern Virginia Community College Board Rick Pearson as the Loudoun County representative. Term date: 6/30/2019


Non-District Specific Appointments: Community Services Board Edward Zier as an at large member. Term date: 6/30/2018 Historic District Review Committee Thomas Dunlap as an at large appointed member. Term date: 6/30/2018 Housing Choice Voucher Resident Advisory Board Rudolph Bailey as an at large appointed member. Term date: 6/30/2017 Melissa San Juan as an at large appointed member. Term date: 6/30/2017

b. NOMINATIONS Loudoun County Transportation Improvement and Safety Commission Supervisor Higgins nominated Daryl Borgquist as the Catoctin District representative. Historic District Review Committee Supervisor Higgins nominated Judy Gerow and Lewis Leigh, Jr. for reappointment. Community Services Board Supervisor Higgins nominated Laura Obraadovic for reappointment. Leesburg Airport Commission Supervisor Reid nominated Bruce Gemmill. Housing Advisory Board Supervisor Volpe nominated Lance Noble. Staff Contact: Amanda Logan, County Administration


Vice Chairman Buona moved that the Board of Supervisors approve the Administrative Items Report of June 17, 2015 with the exception of Item 2d. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) a. Budget Adjustments

The Board of Supervisors moved to (1) approve the budget adjustments as set out in the June 17, 2015, Administrative Items Report: BA-3400649, BA-3400670, BA-3400692, BA-3403494, BA-3408920, BA-3429343, BA-3443541, BA-3443832, BA-3466314, BA-3471320, BA-3471400, BA-3471445, BA-3471730, BA-3473239, BA-


3479232, BA-3479246, BA-3479627, BA-3484770, BA-3488705, BA-3504345, BA-3510861, BA-3510882, BA-3405524, (2) recognize an increase in revenue in the amount of $98,461 in the General Fund, and (3) make an increase in appropriations of $7,098,461 in the General Fund. Staff Contacts: John Sandy, County Administration; Penny Newquist and Erin McLellan, Management & Financial Services


c. Deeds for Approval The Board of Supervisors moved to approve the following deeds as presented: 1. ESMT-2015-0003, Stone Ridge Land Bay 4 Parcel A & Lot 8 2. ESMT-2015-0008, Waxpool Road Improvements 3. ESMT-2015-0009, Waxpool Road Improvements 4. ESMT-2015-0019, Moon Glade Staff Contacts: Michael Seigfried & William M. Himel, Building and Development; Mindy Palleija, County Attorney’s Office

e. Approval of Mr. Z. Nathan Bales, Mr. Kyle Bollinger, and Mr. John Anthon Cardenas as a Designated Plan Examiner The Board of Supervisors moved to approve Mr. Z. Nathan Bales, Mr. Kyle Bollinger, and Mr. John Anthon Cardenas as a Designated Plan Examiner. Staff Contacts: Anita Tierney & Mike Seigfried, Building and Development

f. Request for Active Designated Plans Examiners (DPE)/Plans Review Specialists (PRS) to Become Inactive The Board of Supervisors moved to approve the Advisory Plans Examiner Board’s recommendation to have the Designated Plans Examiner status of Ms. Patricia S. Baker, Ms. Katalin I. Barczay and Mr. Hashim Rayek changed from ”active” to ”inactive.” Staff Contacts: Anita Tierney & Mike Seigfried, Building and Development


g. Amendment to Interim Agreement for 772 North Parking Garage

The Board of Supervisors moved to approve the attached amendment to the Interim Agreement for the 772 North Parking Garage with CLS Parking, LC to extend the completion date of the Comprehensive Agreement to September 9, 2015. Staff Contacts: Cheryl Middleton & Penny Newquist, Management and Financial Services; Charles Yudd, County Administration

h. Washington Metropolitan Area Transit Authority and The Metropolitan Washington Council of Governments Metro Rail Transit – Fire/Rescue Emergency Procedures Policy Agreement Update 2015 The Board of Supervisors moved to authorize Loudoun County Combined Fire and Rescue System Chief W. Keith Brower, Jr. to sign and agree to the 2015 Emergency Policy Procedures Policy Agreement of the Fire/Rescue Services and the Washington Metropolitan Area Transit Authority. Staff Contacts: Keith Johnson & W. Keith Brower, Fire, Rescue & Emergency Services

i. Secondary Road Addition: Winsbury West The Board of Supervisors moved to approve the Resolution. Staff Contacts: Rick Karle & Mike Seigfried, Building and Development

j. Secondary Road Addition: The Grove at Willowsford, 2a -3a The Board of Supervisors moved to approve the Resolution. Staff Contacts: Rick Karle & Mike Seigfried, Building and Development

k. Secondary Road Addition: The Reserves at South Riding 2 The Board of Supervisors moved to approve the Resolution. Staff Contacts: Rick Karle & Mike Seigfried, Building and Development

l. Secondary Road Addition: Greenfield Crossing The Board of Supervisors moved to approve the Resolution.


Staff Contacts: Rick Karle & Mike Seigfried, Building and Development

m. Secondary Road Addition: Avonlea, Phase 5 - Pine Forest Drive The Board of Supervisors moved to approve the Resolution. Staff Contacts: Rick Karle & Mike Seigfried, Building and Development

n. Secondary Road Addition: Rockbridge, Sections 1 & 2a The Board of Supervisors moved to approve the Resolution. Staff Contacts: Rick Karle & Mike Seigfried, Building and Development

2d. FY 2016 NON-PROFIT GRANT FUNDING RECOMMENDATION Chairman York moved that the Board of Supervisors approve grant funding for the Non-Profit Organizations as recommended in this staff report and that staff be directed to notify selected applicants and process the payment of grant funding. (Seconded by Supervisor Williams.) Chairman York accepted Supervisor Williams’ friendly amendment include in the motion to allocate an additional $10,566 in unallocated FY 2016 General Fund Appropriation to the non-profit grant program distributing $5,000 to each of the following organizations: Mobile Hope, Loudoun Education Foundation LCPS Backpack Coalition and the Hillsboro Community Association. Chairman York accepted Supervisor Volpe’s friendly amendment to include in the motion that if an organization is approved, that it be a 501c3 Non-Profit Organization. (Chairman York’s motion, as amended, passed 7-1-1, Supervisor Delgaudio voted no; Supervisor Letourneau absent for the vote.) Board Request: Supervisor Higgins requested that staff meet with Loudoun Museum and explore long term sustainable solutions and report back to the Board of Supervisors at the July 15, 2015, Business Meeting with options. Supervisor Reid moved that the Board of Supervisors reconsider Item 2d, FY 2016 Non-Profit Grant Funding Recommendation, in order to restore funds to LAWS. (Seconded by Supervisor Clarke. The motion FAILED 4-4-1, Supervisors Buona, Delgaudio, Volpe and York voted no; Supervisor Letourneau absent for the vote.)


Staff Contacts: Megan Bourke, Beena Chundevalel & Erin McLellan, Management and Financial Services; Julie Grandfield, County Administration

3. REQUEST FOR ONE COURT FINES AND TAX COLLECTIONS POSITION Vice Chairman Buona moved that the Board of Supervisors authorize the creation of a Collections/Court Fines position and 1.00 FTE with 50% of the costs to be offset by fees. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contact: Roger Zurn, Treasurer’s Office

4. ZCPA 2015-0007/WALTONWOOD ASHBURN

Vice Chairman Buona moved that the Board of Supervisors approve ZCPA-2015-0007, Waltonwood Ashburn, subject to the Proffer Statement dated June 12, 2015 and based on the Findings for Approval included as Attachment 1 of the June 17, 2015 Board of Supervisors Business Meeting Supplemental Action Item. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Evan Harlow & Ricky Barker, Planning and Zoning

5. DEPARTMENT OF ECONOMIC DEVELOPMENT LEASE PROPOSAL Chairman York moved that the Board of Supervisors approve the Letter of Intent, included as Attachment 1 to the June 17, 2015 Action Item, and authorize the County Administrator to sign the lease agreement between Loudoun County and CLS Building C, LC regarding the lease of office space for the Department of Economic Development at Loudoun Station. (Seconded by Vice Chairman Buona.) Supervisor Reid moved a substitute motion to postpone the item until such time as the Board receives a report on the possible purchase of a building. (Seconded by Supervisor Delgaudio.) (Supervisor Reid’s substitute motion FAILED 2-6-1, Supervisors Buona, Clarke, Higgins, Volpe, Williams and York voted no; Supervisor Letourneau absent for the vote.) (Chairman York’s main motion passed 6-2-1, Supervisors Delgaudio and Reid voted no; Supervisor Letourneau absent for the vote.) Staff Contacts: Buddy Rizer, Economic Development; Ernie Brown, General Services; Kenny Young, County Administration


6. RENAMING OF PORTIONS OF LIGHTRIDGE FARM ROAD

Supervisor Clarke moved that the Board of Supervisors defer this item to the July 1, 2015, Board of Supervisors Business Meeting for action. (Seconded by Chairman York. The motion passed 7-0-2, Supervisors Letourneau and Volpe absent for the vote.) Staff Contacts: Mike Fauss, Blythe Tucker & Larry Stipek, Mapping and Geographic Information

7. SILVER LINE COMPREHENSIVE PLAN AMENDMENT UPDATE Vice Chairman Buona moved that the Board of Supervisors direct Staff to work with the scenario planning consultant team to evaluate alternative land use scenarios based on the ten performance measures as outlined in the June 17, 2015, Board of Supervisors Business Meeting Action Item. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Richard Klusek & Ricky Barker, Planning and Zoning

8. ROUTE 606 WIDENING PROJECT – INTERSECTION CHANGE ORDER Vice Chairman Buona moved that the Board of Supervisors authorize the Virginia Department of Transportation’s (VDOT) issuance of a change order in an amount not to exceed $11,200,000 for the design and construction of the intersection of Loudoun County Parkway and Old Ox Road, with a triple left-turn movement for southbound Old Ox Road using a portion of FY 2015 and FY 2016 Northern Virginia Transportation Authority (NVTA) regional funds awarded to Loudoun County. Vice Chairman Buona further moved the Board of Supervisors authorize Staff to contract for a conceptual interchange design at Loudoun County Parkway and Old Ox Road to be funded from the FY 2015 and FY 2016 regional NVTA awarded to Loudoun County, if permissible. If it is determined the NVTA funds cannot be used for this purpose the Board authorizes use of funding from the Professional Services Account in the Capital Budget. Vice Chairman Buona further moved the Board of Supervisors direct Staff to work collaboratively with VDOT to develop a list of potential improvements and cost estimates in the Loudoun County Parkway corridor between Creighton Road and John Mosby Highway (Route 50) for use of the remaining FY 2015 and FY 2016 NVTA regional funds awarded for Loudoun County Parkway and report back to the Board for endorsement of the priority list. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)


Staff Contacts: Susan Glass, Terrie Laycock & Joe Kroboth, Transportation and Capital Infrastructure

9. INTERIM INTERSECTION IMPROVEMENTS FOR LOUDOUN COUNTY PARKWAY AND GEORGE WASHINGTON BOULEVARD Vice Chairman Buona moved that the Board of Supervisors direct staff to utilize existing Capital Improvement Program funding from the Riverside Parkway (Loudoun County Parkway to Lexington Drive) project through Fiscal Year 2016 to fund the design and construction of the temporary traffic signal at the intersection of Loudoun County Parkway and George Washington Boulevard. Vice Chairman Buona further moved that the Board of Supervisors direct staff to utilize Traffic Calming Contingency Fund and Traffic Signal Contingency Fund for the proposed lane reduction project along sections of George Washington Boulevard between Loudoun County Parkway and Bridgefield Way/Bar Harbor Terrace and Bridgefield Way between George Washington Boulevard to Riverside Parkway. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Eloisa Thring, Chris Glassmoyer & Joe Kroboth, Transportation and Capital Infrastructure

10. CMPT-2015-0002, LOUDOUN COUNTY SCHOOL BOARD/THE ACADEMIES OF LOUDOUN Vice Chairman Buona moved that the Board of Supervisors ratify the Planning Commission’s approval of CMPT-2015-0002, Loudoun County School Board – The Academies of Loudoun, subject to the Commission Permit Plat dated January 22, 2015 and revised through April 10, 2015 and based on the Findings for Approval provided as Attachment 1 of the June 17, 2015 Action Item. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Judi Birkitt & Ricky Barker, Planning and Zoning

11. RESOLUTION OF INTENT TO AMEND THE REVISED 1993 LOUDOUN COUNTY ZONING ORDINANCE / ZOAM-2015-0003, SECTION 4-1500 - FLOODPLAIN OVERLAY DISTRICT Vice Chairman Buona moved that the Board of Supervisors adopt the Resolution of Intent to Amend the Revised 1993 Loudoun County Zoning Ordinance, Section 4-1500 – Floodplain Overlay District, provided as Attachment 1 to the Action Item for the Board of Supervisors’ June 17, 2015, Business Meeting. (Consent Item) (Seconded by


Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)

Staff Contacts: Ryan Reed & Mike Seigfried, Building and Development; Mark Stultz & Ricky Barker, Planning and Zoning

12. CAPITAL INTENSITY FACTOR AND PROFFER POLICY CONSIDERATION FORAGE-RESTRICTED AND CONTINUING CARE RETIREMENT COMMUNITIES

Vice Chairman Buona moved that the Board of Supervisors direct staff to proceed to usethe current Capital Intensity Formula and amend it to remove all costs related to facilitiesfor youth and school age children in the CIF calculations for age-restricted andcontinuing care retirement communities.

Vice Chairman Buona further moved that this CIF be applied to age-restrictedcommunities that place appropriate limits on children living in the community and theindependent living components of continuing care retirement communities. (Seconded bySupervisor Williams.)

Vice Chairman Buona amended his motion to add that developers include in their proposal a proffer guaranteeing that the proposal is for 100% Age Restricted.

Vice Chairman Buona’s motion, as amended, passed 8-0-1, Supervisor Letourneau absentfor the vote.

Staff Contacts: Dan Csizmar & Joe Kroboth, Transportation and Capital Infrastructure;John Merrithew & Ricky Barker, Planning and Zoning

13. BOARD MEMBER INITIATIVE: DEMOLITION OF COLLAPSING HOUSE INSTERLING

Supervisor Delgaudio moved that the Board of Supervisors direct staff to proceed withdemolition of the house at 1700 N Brandon Avenue in Sterling, Virginia, Parcel ID: 014-45-6584-000, when deemed appropriate by County staff.

Supervisor Delgaudio further moved that the Board of Supervisors authorize use ofappropriated FY 2015 Non-Departmental funds for this purpose. (Seconded by ChairmanYork.)

Supervisor Delgaudio accepted Supervisor Volpe’s friendly amendment to remove thewords “when deemed appropriate by County staff” from the motion.

(Supervisor Delgaudio’s motion, as amended, passed 8-0-1, Supervisor Letourneauabsent for the vote.)


Staff Contact: Joe Patten, Staff Aide to Supervisor Delgaudio

14a. CONTRACT AWARD/CONSTRUCTION, ENGINEERING, AND INSPECTION

SERVICES FOR THE ROUTE 7/ ROUTE 659 INTERCHANGE Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award a contract for Construction, Engineering and Inspection Services for the Route 7/Route 659 Interchange Project to McDonough Bolyard Peck Inc., in the estimated amount of $5,198,331, contingent upon receiving approval to award the contract from the Virginia Department of Transportation. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Christopher Bresley, Chris Glassmoyer & Joe Kroboth, Transportation and Capital Infrastructure

14b. CONTRACT AWARD/ON CALL SITE/CIVIL DESIGN SERVICES Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award one-year contracts for Site/Civil Design Services to Dewberry Consultants, LLC, J2 Engineers, Inc., and Gordon in the total estimated amount of $4,000,000. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Mike Angel, Chris Glassmoyer & Joe Kroboth, Transportation and Capital Infrastructure

14c. CONTRACT AWARD/EMPLOYMENT, DAY SUPPORT AND MEDICALLY FRAGILE SERVICES TO INDIVIDUALS WITH INTELLECTUAL / DEVELOPMENTAL DISABILITIES AND EMPLOYMENT SERVICES TO INDIVIDUALS WITH MENTAL ILLNESS Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to renew the contract for Employment, Day Support and Medically Fragile Services to Individuals with Intellectual/Developmental Disabilities and Employment Services to Individuals with Medical Illness to a pool of providers listed in the Attachment to this item in the amount of $1,650,000. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)


Staff Contacts: Sara Westfall & Joe Wilson, Mental Health, Substance Abuse and Developmental Services; Diane Smith, Cheryl Middleton & John Sandy, Management and Financial Services

14d. CONTRACT RENEWAL/COMPANION SERVICES Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to renew the contract for Companion Services with The Home Care Team, Inc., for the period October 1, 2015 to September 30, 2016 in the amount of $1,057,427. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts; Hope Stonerook & Ellen Grunewald, Family Services; Diane Smith & John Sandy, Management and Financial Services

14e. CONTRACT AWARD AUTHORITY APPROVAL/XEROX MULTI-FUNCTIONAL DEVICES (COPIERS, FAX, PRINTER, SCANNER) Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to use The Cooperative Purchasing Network contract for the continued lease, and maintenance of existing, replacement, and new Xerox Multi-Functional Devices through FY 2016 in the estimated amount of $1,028,496. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Tim Dudek & Wendy Wickens, Information Technology; Sandra Lineberry & John Sandy, Management and Financial Services

14f. CONTRACT RENEWAL/BACKBONE NETWORK EQUIPMENT AND SERVICES Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that that the Board of Supervisors authorize the Purchasing Agent to award a one (1) year contract renewal for Backbone Network System Equipment and Services to Avaya, Inc. in the amount of $1,310,000. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Marilee Ciehoski & Wendy Wickens, Information Technology; Sandra Lineberry & John Sandy, Management and Financial Services

Action Report Board Business Meeting June 17, 2015 Page 14 14g. CONTRACT RENEWAL/TELEPHONE PLATFORM SOLUTION

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award a one (1) year contract renewal for the Telephone Platform Solution Equipment and Services to Avaya, Inc., in the amount of $1,485,000. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Marilee Ciehoski & Wendy Wickens, Information Technology; Sandra Lineberry & John Sandy, Management and Financial Services

14h. FY 2015 CONTINGENCY FUNDING TRANSFER FOR THE STERLING BEAUTIFICATION MAP-21 PROJECT AND VDOT SPAA AMENDMENT Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors direct staff to execute a budget adjustment to transfer $133,000 from the County Sidewalk Contingency capital project to the Sterling Beautification MAP-21 capital project account to fully fund the construction phase of the project. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Dan Csizmar & Joe Kroboth, Transportation and Capital Infrastructure

14i. FOLLOW UP ON PUBLIC FACILITIES ALLOCATION OF INTEREST TO CASH PROFFER/CONDITION ACCOUNTS Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors adopt a proffer policy which directs staff to ensure that any past, present or future interest collections that have accrued, or will accrue to individual cash proffer accounts related to ZMAP and ZCPA applications within from the Public Facilities Fund be segregated from their respective cash proffer accounts into one interest account within the Fund for any general and legally appropriate use as part of the Board of Supervisors’ Capital Improvement Program budget. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Janet Romanchyk & John Sandy, Management and Financial Services; Dan Csizmar & Joe Kroboth, Transportation and Capital Infrastructure; Amy Kresge & Mike Seigfried, Building and Development

Action Report Board Business Meeting June 17, 2015 Page 15 14j. ENDORSEMENT OF LOUDOUN COUNTY COMBINED FIRE AND RESCUE

SYSTEM STRATEGIC PLAN Vice Chairman Buona moved the Finance/Government Services and Operations Committee recommendation that the Board of Supervisors endorse the Loudoun County Combined Fire and Rescue System (“LC-CFRS”) Strategic Planning process and that the Strategic Plan be used by LC-CFRS as a general planning document for the next five years. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) Staff Contacts: Matthew Tobia, Keith Johnson & W. Keith Brower, Fire, Rescue and Emergency Services

R-1 Proclamation for June 21-27 as Loudoun County Amateur Radio Week (Approval)

This Resolution was initiated by Chairman York. Vice Chairman Buona moved that the Loudoun County Board of Supervisors proclaim June 21-27, 2015 to be “Loudoun County Amateur Radio Week” and call this observance to the attention of all Loudoun County citizens. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) The Proclamation will be presented at a future Business Meeting.

- CLOSED SESSION

Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (3) for the discussion or consideration of the acquisition and disposition of real property in Purcellville for construction of roads. A discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board. (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)

Vice Chairman Buona moved that the closed session be adjourned, that the Board of Supervisors reconvene its public meeting, and that the minutes of the public meeting should reflect that no formal action was taken in the closed session. (Seconded by Supervisor Williams. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.)

Vice Chairman Buona moved that the Resolution Certifying the Closed Session be adopted and reflected in the minutes of this public meeting (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.):



Whereas, the Loudoun County Board of Supervisors this 17th day of June, 2015, convened in closed session by an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act: Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors.

Staff Contact: Leo Rogers, County Attorney REAL ESTATE TRANSFER AND PURCHASE CONTRACT FOR FIELDS’ PROPERTIES Supervisor Clarke moved that the Board of Supervisors direct staff to advertise a public hearing for July 15, 2015, in compliance with Virginia Code § 15.2-1800, for the purpose of considering a proposed contract and amendment whereby the Board would acquire from Ralph, Tonya and Trevor Fields an approximately 3.7 acre portion of the property identified as PIN 522-39-9005 and various easements, and the Fields would lease and acquire from the Board an approximately 5.38 acre portion of the property identified as PIN 522-29-5928 and receive payment in the amount of $460,000. The purpose of this transaction is to enable the Board to acquire land and easements needed to design and construct the secondary access road to Woodgrove High School. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Letourneau absent for the vote.) [Staff notes that the Public Hearing will be advertised to start no earlier than 6:00pm on July 15, 2015.] Staff Contacts: Joe Kroboth, Transportation and Capital Infrastructure; Charles Yudd, County Administration

MEMORANDUM

COUNTY OF LOUDOUN DATE: July 2, 2015 TO: Department and Agency Heads FROM: Tim Hemstreet, County Administrator SUBJECT: Action Report of the July 1, 2015, Board of Supervisors Business Meeting Listed below is a summary report of the Board’s action taken at its July 1, 2015, Board of Supervisors Business Meeting. Please work with your staff to follow through on the Board action as noted. - ADOPTION OF CONSENT AGENDA

Vice Chairman Buona moved that the Board of Supervisors adopt the following items on consent: 1a, 2 (with the exception of 2e), 4, 9 (as amended), 10a, 11a, 11b, R-1, R-2, R-3 and R-4. (Seconded by Supervisor Williams. The motion passed 9-0.)


- CHAIRMAN’S INFORMATION ITEMS None. I-1 BRIEFING ITEM: LAND DEVELOPMENT APPLICATIONS, JULY 8, 2015 PUBLIC

HEARING (MERRITHEW/BARKER) Chairman York noted there were originally 18 items on the agenda for the public hearing but that the Brambleton Business Campus application had been deferred to a future hearing. John Merrithew of Planning and Zoning noted there were now four items on the agenda that had been double advertised and heard by the Planning Commission at their June 16, 2015, Public Hearing. In response to Board Members’ questions, he noted the following:

• Proffers are still under review for both the Commonwealth Center/Top Golf application and the Waterside application. The applications may not be ready for action at the public hearing.

• Staff will confirm whether the Centergate Self Storage Facility application is located within the metro tax district.

Action Report Board Business Meeting July 1, 2015 Page 2

• There was discussion at the Planning Commission Public Hearing regarding the size of the monument signs proposed for Cascades Overlook Sign Development Plan. After discussion, the Commission decided there was no need for a reduction in the size of the monuments. Staff will confirm the critical action date for this application at the public hearing.

• The proposed ZOAM regarding Home Occupations will allow home occupations as an accessory use in all zoning districts. Changes were made with respect to the percentages allowed for the occupation and storage. Staff will verify that the Ordinance will continue to limit the number of non-residential employees to one at the public hearing.

The full discussion can be viewed via the following link (webcast timestamp 00:14:37, approximately 4:14pm.): http://loudoun.granicus.com/MediaPlayer.php?view_id=63&clip_id=4132&meta_id=85957 Board Request: Supervisor Letourneau requested that staff obtain documentation from the Virginia Department of Transportation as to what their intentions are regarding the paving of Bull Run Post Office Road in the event the Lambert Property application is approved. He further requested staff confirm what impact the approval of the application would have on Bull Run Post Office Road as it relates to the criteria for the Rural Rustic Road Program. Staff Contacts: John Merrithew & Ricky Barker, Planning and Zoning

1. APPOINTMENTS a. CONFIRMATIONS

Vice Chairman Buona moved that the Board of Supervisors confirm the following appointments with terms expiring December 31, 2015, unless otherwise noted (Consent item) (Seconded by Supervisor Williams. The motion passed 9-0.): Regional Appointments: Leesburg Executive Airport Commission Bruce Gemmill as the Loudoun County representative





Transportation Improvement and Safety Commission Daryl Borgquist as the Catoctin District representative Non-District Specific Appointments: Community Services Board Laura Obraadovic as an at-large appointed member. Term date: 6/30/2018

Historic District Review Committee Judy Gerow as an at-large appointed member. Term date: 6/30/2018 Lewis Leigh, Jr. as an at-large appointed member. Term date: 6/30/2018

Housing Advisory Board Lance Noble as an at-large appointed member. Term date: 6/30/2018

b. NOMINATIONS Animal Advisory Committee Vice Chairman Buona nominated Jack Chiasson as the Ashburn District representative. Staff Contact: Amanda Logan, County Administration


Vice Chairman Buona moved that the Board of Supervisors approve the Administrative Items Report of July 1, 2015 with the exception of Item 2e. (Consent Item) (Seconded by Supervisor Williams. The motion passed 9-0.) a. Budget Adjustments

The Board of Supervisors moved to (1) approve the budget adjustments as set out in the July 1, 2015, Administrative Items Report: BA-3587874, BA-3521114 and BA-3587313 (2) recognize a decrease in revenue in the amount of $42,920 in the General Fund, and (3) make a decrease in appropriations of $42,920 in the General Fund. Staff Contacts: John Sandy, County Administration; Penny Newquist and Erin McLellan, Management & Financial Services



c. Deeds for Approval The Board of Supervisors moved to approve the following deeds as presented: 1. BLAD-2015-0017, Sterling Business Park, Lots 8A & 8B 2. DEDI-2012-0014, Crosstrail Boulevard- Leesburg Airport Associates, L.C. 3. DEDI-2013-0004, Crosstrail Boulevard- Shreve Mill, LLC 4. DEDI-2013-0007, Crosstrail Boulevard- Robin D. Powell, et al. 5. DEDI-2013-0008, Crosstrail Boulevard-Ken McKeehan, Trustee 6. ESMT-2012-0052, Crosstrail Boulevard- Trustees of First Baptist Church of

Sycoline 7. ESMT-2012-0053, Crosstrail Boulevard-Ken McKeehan, Trustee 8. ESMT-2013-0016, Crosstrail Boulevard-Ken McKeehan, Trustee 9. ESMT-2015-0014, Saratoga, Stage 3, Sections 1 & 2, Lot 43

Staff Contacts: Michael Seigfried & William M. Himel, Building and Development; Mindy Palleija, County Attorney’s Office

d. Grant Of Easement Over County Property – Dulles Town Center Park And Ride Lot (Virginia Electric and Power Company Utility Easement) The Board of Supervisors moved to approve the requested grant of easement to Virginia Electric and Power Company as shown on plat number 44-14-0059, and that the Chairman, Vice-Chairman or County Administrator be authorized to execute a Right of Way Agreement or other form of deed of easement acceptable in form to the County Attorney. Staff Contacts: Chris Glassmoyer & Joe Kroboth, Transportation and Capital Infrastructure; Lauri Sigler & Leo Rogers, County Attorney’s Office

f. Secondary Road Addition: Barclay Ridge/ Hillside Circle /Amanda Court

The Board of Supervisors moved to approve the Resolution. Staff Contacts: Rick Karle & Mike Seigfried, Building and Development


g. Secondary Road Addition: South Riding - Pine Forest Drive Extension The Board of Supervisors moved to approve the Resolution. Staff Contacts: Rick Karle & Mike Seigfried, Building and Development

2e. FY 2016 FUNDING TO BLUEMONT CONCERT SERIES There was no motion for reconsideration offered and no action was taken. Funding will be provided as approved at the June 17, 2015, Board of Supervisors Business Meeting. Staff Contacts: Megan Bourke, Beena Chundevalel & Erin McLellan, Management and Financial Services; Julie Grandfield, County Administration

3. CPAM 2014-0002 / PRENTICE DRIVE Supervisor Williams moved that the Board of Supervisors approve CPAM 2014-0002, Prentice Drive Alternative 1, amending the 2010 Countywide Transportation Plan as set forth in Attachment 1 of the July 1, 2015, Board of Supervisors Business Meeting Action Item. (Seconded by Supervisor Letourneau.) Supervisor Delgaudio moved a substitute motion that the Board of Supervisors forward CPAM 2014-0002, Prentice Drive to a future Transportation and Land Use Committee meeting for further discussion. (Seconded by Supervisor Higgins.) (Supervisor Delgaudio’s substitute motion FAILED 3-5-1, Supervisors Buona, Letourneau, Volpe, Williams and York voted no; Supervisor Clarke abstained.) (Supervisor Williams’ original motion passed 7-2, Supervisors Delgaudio and Higgins voted no.) Staff Contacts: Marie Genovese & Ricky Barker, Planning and Zoning; Lou Mosurak & Joe Kroboth, Transportation and Capital Infrastructure

4. CPAM 2015-0001 / EVERGREEN MILLS ROAD, INITIATION OF

COMPREHENSIVE PLAN AMENDMENT Vice Chairman Buona moved the Board of Supervisors approve the scope and work plan for the Evergreen Mills Road CPAM as outlined in the July 1, 2015 Action Item and direct Staff to begin work. (Consent Item) (Seconded by Supervisor Williams. The motion passed 9-0.) Staff Contacts: Marie Genovese & Ricky Barker, Planning and Zoning; Lou Mosurak & Joe Kroboth, Transportation and Capital Infrastructure


5. RENAMING OF PORTIONS OF LIGHTRIDGE FARM ROAD

Supervisor Clarke moved that the Board of Supervisors approve the renaming of North Star Boulevard south of Grassland Grove Drive and Arlington Oaks Drive and all of Lightridge Farm Road south of the current intersection of Northstar Boulevard and Lightridge Farm Road to Auburn Farm Road. Supervisor Clarke further moved that the Board of Supervisors rename the orphaned bend in Lightridge Farm Road south of Grassland Grove Drive and Arlington Oaks Drive to Ruffed Grouse Court. (Seconded by Supervisor Delgaudio.) Supervisor Clarke withdrew her motion. Supervisor Clarke moved a substitute motion to direct staff to notify affected property owners of the revised proposed naming convention and forward this item to the September 2, 2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor Delgaudio.) (Supervisor Clarke’s motion, as amended, passed 9-0.) Staff Contacts: Mike Fauss, Blythe Tucker & Larry Stipek, Mapping and Geographic Information

6. BOARD MEMBER INITIATIVE: LOUDOUN COUNTY EMPLOYEE LEAVE DONATION POLICIES Supervisor Volpe moved that the Board of Supervisors refer this item to the Finance/Government Services & Operations Committee for further discussion and consideration of these and other possible revisions to Chapter 6 of the Human Resources Handbook for improving and streamlining the leave donation policies for Loudoun County Employees. (Seconded by Supervisor Clarke.) Supervisor Volpe withdrew her motion. Supervisor Volpe moved that the Board of Supervisors adopt the proposed revisions to Chapter 6 of the Human Resources Handbook improving and streamlining the leave donation policies for Loudoun County Employees, as shown in Attachment 2 to the Action item for the July 1, 2015, Board of Supervisors Business Meeting. (Seconded by Supervisor Clarke. The motion passed 9-0.) Staff Contact: Josh Fornwalt, Staff Aide to Supervisor Volpe

Action Report Board Business Meeting July 1, 2015 Page 7 7. BOARD MEMBER INITIATIVE: SPECIAL EXCEPTION REQUIREMENT FOR

DATA CENTER USES IN THE COMMERCIAL LIGHT INDUSTRIAL ZONING DISTRICT Supervisor Letourneau moved that the Board of Supervisors direct staff to prepare a Resolution of Intent to Amend the Revised 1993 Loudoun County Zoning Ordinance for the September 2, 2015, Board Business Meeting in order to add the use “data center” as a Special Exception to the Commercial Light Industrial (CLI) Zoning District and to remove the use “data center” as a permitted use from the CLI district. Supervisor Letourneau further moved that the Board of Supervisors direct staff to add the item to the Strategic Plan and to proceed forward when staff resources become available. (Seconded by Supervisor Clarke.) Supervisor Letourneau did not accept Supervisor Clarke’s friendly amendment to require a special exception for a data center use in all zoning districts. (Supervisor Letourneau’s motion passed 6-3, Supervisors Delgaudio, Reid and Volpe voted no.) Staff Contacts: Shevaun Hochstetler, Staff Aide to Supervisor Clarke; Monica Filyaw, Legislative Aide to Supervisor Letourneau

8. BOARD MEMBER INITIATIVE: STERLING BOULEVARD AND W&OD TRAIL CROSSING SAFETY IMPROVEMENTS Supervisor Delgaudio moved that the Board of Supervisors adopt the plan as provided in Attachment page A2 to the Action Item for the July 1, 2015, Board of Supervisors Business Meeting. Supervisor Delgaudio further moved that the Board of Supervisors direct County staff to request that the Northern Virginia Regional Park Authority (NVRPA) and the Virginia Department of Transportation (VDOT) complete review and approval of plans previously submitted (CPAP 2014-0059) and construct improvements for the Sterling Boulevard and W&OD Trail crossing as soon as possible. (Seconded by Chairman York.) Supervisor Delgaudio amended his motion to also include Attachment page A4. (Supervisor Delgaudio’s motion, as amended, passed 8-0-1, Supervisor Buona absent for the vote.) Staff Contact: Joe Patten, Staff Aide to Supervisor Delgaudio

Action Report Board Business Meeting July 1, 2015 Page 8 9. BOARD MEMBER INITIATIVE: RESOLUTION OPPOSING TOLLING OF

INTERSTATE 66 INSIDE THE BELTWAY Vice Chairman Buona moved that the Board of Supervisors adopt this resolution in opposition to tolling within the beltway on Interstate 66 and recommends that this section be widened to three lanes in each direction to help provide congestion relief. (Consent Item) (Seconded by Supervisor Williams. The motion passed 9-0.) Staff Contact: Robin Bartok, Staff Aide to Chairman York

10a. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE REPORT: Authorization for Use and Deployment of EMS and Heavy Rescue Staffing Enhancements for the Department of Fire, Rescue and Emergency Management (DFREM) Vice Chairman Buona moved that the Finance/Government Services and Operations Committee’s recommendation to the full Board of Supervisors that the Board’s Adopted FY 16 Budget appropriations in the amount $2,354,359 and 19.04 FTEs be authorized for use by the DFREM for the deployment of staffing needs associated with heavy rescue squad coverage and an additional ALS transport as prescribed within this item. (Consent Item) (Seconded by Supervisor Williams. The motion passed 9-0.) Staff Contacts: Keith Johnson & W. Keith Brower, Fire, Rescue and Emergency Services

11a. TRANSPORTATION AND LAND USE COMMITTEE REPORT: Water Resources Technical Advisory Committee Update on General Work Plan for Evaluation of a Potential Comprehensive Watershed Management Program Vice Chairman Buona moved that the Board of Supervisors direct staff to complete the Phase II evaluations of the potential Comprehensive Watershed Management Program (CWMP) funding options identified by the Water Resources Technical Advisory Committee (WRTAC) utilizing existing resources, and provide the evaluation to the WRTAC for further review, and direct the WRTAC to complete their approved CWMP work plan, including funding options review, and report their findings and recommendations back to the Board as recommended by the Transportation and Land Use Committee. (Consent Item) (Seconded by Supervisor Williams. The motion passed 9-0.) Staff Contacts: Dennis Cumbie & Mike Seigfried, Building and Development

Action Report Board Business Meeting July 1, 2015 Page 9 11b. TRANSPORTATION AND LAND USE COMMITTEE REPORT: Amendment of 1066

Requirement for Five Year Pump-Out of Septic Tanks Allowing Exception for Inspection Vice Chairman Buona moved that the Board of Supervisors forward the proposed amendment to Chapter 1066.07(b) of the Codified Ordinances of Loudoun County, as presented in Attachment 1 of the July 1, 2015 Action Item, to a future Board Public Hearing. (Consent Item) (Seconded by Supervisor Williams. The motion passed 9-0.) Staff Contacts: Jerry Franklin & David Goodfriend, Health Department

12. BOARD MEMBER INITIATIVE: COMMONWEALTH OF VIRGINIA STATE CORPORATION COMMISSION – NOTICE OF PARTICIPATION, CASE NO. PUE 2015-00053 Supervisor Letourneau moved that the Board of Supervisors direct the County Attorney to prepare and file a Notice of Participation with the State Corporation Commission in the matter of Case No. PUE-2015- 00053, Application of Virginia Electric and Power Company for approval and certification of electric facilities: Poland Road 230 kV Double Circuit Transmission Line Loop and 230-34.5kV Poland Road Substation. (Seconded by Supervisor Clarke. The motion passed 9-0.) Staff Contacts: Shevaun Hochstetler, Staff Aide to Supervisor Clarke; Monica Filyaw, Legislative Aide to Supervisor Letourneau

R-1 PROCLAMATION RECOGNIZING THE TRADE PARTNERSHIP BETWEEN INTEGRUS HOLDINGS, INC. AND DAELIM TRADING CO., LTD. This Resolution was initiated by Chairman York, Vice Chairman Buona and Supervisor Williams. Vice Chairman Buona moved that the Board of Supervisors approve this Proclamation recognizing the trade partnership between Integrus Holdings, Inc. and Daelim Trading Co., Ltd. (Consent Item) Seconded by Supervisor Williams. The motion passed 9-0.) The Proclamation will be presented at a later time. Staff Contacts: Robin Bartok, Staff Aide to Chairman York; Dorri O’Brien, Staff Aide to Vice Chairman Buona; Caleb Weitz, Staff Aide to Supervisor Letourneau

R-2 RESOLUTION OF COMMENDATION FOR EAGLE SCOUT IAN MICHEL, TROOP 997, ASHBURN, VIRGINIA

This Resolution was initiated by Vice Chairman Buona.


Vice Chairman Buona moved that the Board of Supervisors approve this Resolution of Commendation for Ian Michel, Troop 997 of Ashburn, Virginia, recognizing his attainment to the rank of Eagle Scout. (Consent Item) (Seconded by Supervisor Williams. The motion passed 9-0.) The Resolution was presented to Eagle Scout Ian Michel. Staff Contact: Dorri O’Brien, Staff Aide to Vice Chairman Buona.

R-3 RESOLUTION OF COMMENDATION FOR EAGLE SCOUT DANIEL T. EISERT, TROOP 998, LEESBURG, VIRGINIA This Resolution was initiated by Supervisor Delgaudio and Supervisor Reid. Vice Chairman Buona moved that the Resolution of Commendation be approved for Daniel T. Eisert, member of Troop 998 of Leesburg, Virginia, recognizing his attainment of the rank of Eagle Scout and that this resolution be made part of the permanent record of Loudoun County. (Consent Item) (Seconded by Supervisor Williams. The motion passed 9-0.) The Resolution will be presented at a later time. Staff Contacts: Joe Patten, Staff Aide to Supervisor Delgaudio; Ben Svendsen, Staff Aide to Supervisor Reid

R-4 PROCLAMATION DECLARING JULY 10TH, 2015 AS THE 150TH ANNIVERSARY OF THE JULY 10, 1865 LOUDOUN COUNTY COURT MEETING This Proclamation was initiated by Chairman York. Vice Chairman Buona moved that the Board of Supervisors adopt a proclamation recognizing July 10, 2015 as the 150th Anniversary of the Court Session of July 10, 1865. (Consent Item) Seconded by Supervisor Williams. The motion passed 9-0.) The Proclamation will be presented at a later time. Staff Contact: Robin Bartok, Staff Aide to Chairman York


DATE: July 10, 2015 TO: Department and Agency Heads FROM: Tim Hemstreet, County Administrator SUBJECT: Action Report of the July 8, 2015 Board of Supervisors Public Hearing Listed below is a summary report of the Board’s action taken at its July 8, 2015, Board of Supervisors Public Hearing. Please work with your staff to follow through on the Board’s action as noted.

1. PROPOSED CONVEYANCE OF COUNTY PROPERTY, GRANT OF

PERMANENT OPEN-SPACE EASEMENT TO VIRGINIA OUTDOORS FOUNDATION – BANSHEE REEKS NATURE PRESERVE (CATOCTIN) Supervisor Higgins moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Williams absent for the vote.) Supervisor Higgins moved that the Board of Supervisors approve, subject to final approval from the DEQ that provides for the maintenance of existing landfill permits and operations, an Amended and Restated Deed of Gift of Open-Space Easement to the VOF and authorize and direct the Chairman or the County Administrator to execute an easement and deed of release or other form of agreement acceptable in form to the County Attorney that grants a new open-space easement over approximately 177 acres of the Preserve, but not to exceed 180.66 acres, and amends the open-space restrictions and conditions to substantially conform with the Special Conditions Map, included as Attachment 4, and further described in the staff report for the July 8, 2015, Board of Supervisors Public Hearing. Supervisor Higgins further moved that the Board of Supervisors direct staff to work with DEQ, VOF staff and the VOF Board of Trustees, if necessary, to modify the limits of the New Easement or finalize language acceptable in form to the County Attorney that allows specific uses and facilities in the Landfill Buffer Zone in order for the Landfill to remain fully compliant with all governmental permits. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Williams absent for the vote.) Staff Contacts: Lauri Sigler & Leo Rogers, County Attorney’s Office

Board of Supervisors Public Hearing Action Report July 8, 2015 Page 2

2. AMENDMENTS TO SECTION 209 OF THE CODIFIED ORDINANCES OF LOUDOUN COUNTY - VOTING PRECINCTS AND POLLING PLACES (ASHBURN, BLUE RIDGE, BROAD RUN, CATOCTIN, DULLES, COUNTYWIDE) Chairman York moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. The motion passed 8-0-1, Supervisor Williams absent for the vote.) Chairman York moved that the Board of Supervisors approve the proposed amendments to Chapter 209 of the Loudoun County Codified Ordinances, as summarized in the tables and maps of Attachments 1, 2 and 3that will: create eight new precincts, change the number and voting location of three precincts, change the number and facility name of one precinct, and amend the Central Absentee Precinct Ordinance. (Seconded by Vice Chairman Buona. The motion passed 8-0-1, Supervisor Williams absent for the vote.) Staff Contacts: Richard Keech & Judy Brown, Elections and Voter Registration

3. PROPOSED SALE OF COUNTY-OWNED AFFORDABLE DWELLING UNITS

(ADUS) (BLUE RIDGE & DULLES) Supervisor Clarke moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Supervisor Williams absent for the vote.) Supervisor Clarke moved that the Board of Supervisors approve the sale, to qualified ADU certificate holders, of the County-owned Affordable Dwelling Units located at the following addresses: 42141 Piebald Square #5D, Aldie, Virginia 20105 42137 Piebald Square #5F, Aldie, Virginia 20105 42135 Piebald Square #5H, Aldie Virginia 20105 26076 Huntwick Glen Square, Aldie, Virginia 20105 26072 Huntwick Glen Square, Aldie, Virginia 20105 24661 Woolly Mammoth Terrace #102, Stone Ridge, Virginia 20105 These sales shall be contingent upon the receipt of contracts from the purchasers acceptable in form to the County Attorney. Supervisor Clarke further moved that the Chairman, the Vice Chairman, the County Administrator, or his duly authorized designee be authorized to sign the deeds to the purchasers. Said deeds shall be approved as to legal form by the County Attorney, who shall be authorized to execute all necessary collateral documents at settlement.


(Seconded by Supervisor Letourneau. The motion passed 8-0-1, Supervisor Williams absent for the vote.) Staff Contacts: Kelly Marrocco & Ellen Grunewald, Family Services

4. ORDINANCE TO ESTABLISH A NEW CHAPTER OF THE CODIFIED ORDINANCES OF LOUDOUN COUNTY - LICENSING AND REGULATION: JUNK DEALERS, PAWNBROKERS, DEALERS IN SECONDHAND ARTICLES, AND PRECIOUS METALS OR GEMS (COUNTYWIDE) Supervisor Letourneau moved that the Board of Supervisors forward the proposed ordinance governing Pawnbrokers, Scrap or Junk Metal Dealers, Secondhand Article Dealers, and Precious Metals or Gem Dealers item to a future meeting of the Finance/Government Services & Operations Committee for further discussion and consideration. (Seconded by Supervisor Volpe. The motion passed 9-0.) Staff Contacts: Joshua Lowder, Kenneth Dondero & Michael Chapman, Sheriff’s Office

5. ZOAM-2014-0008 / PROPOSED ZONING ORDINANCE AMENDMENT IN

REGARD TO TEMPORARY AND PERMANENT FIRE AND/OR RESCUE STATION USES (COUNTYWIDE) Chairman York moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.) Chairman York moved that the Board of Supervisors approve ZOAM-2014-0008, Fire and Rescue Station Uses, as provided in Attachment 1 to the Staff Report for the Board of Supervisors July 8, 2015, Public Hearing. (Seconded by Supervisor Williams. The motion passed 9-0.) Staff Contacts: Teresa Miller & Ricky Barker, Planning and Zoning

6. ZRTD-2015-0002, SPEX-2015-0003 & ZMOD-2015-0003 / RAGING WIRE, BEAUMEADE MERRITT TRACT-B4 (BROAD RUN) Supervisor Williams moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. The motion passed 9-0.) Supervisor Williams moved that the Board of Supervisors approve ZRTD-2015-0002, SPEX-2015-0003 and ZMOD-2015-0003, Raging Wire, Beaumeade Merritt Tract B4, subject to the Proffer Statement dated June 25, 2015, subject to the Special Exception Conditions of Approval dated June 25, 2015, Zoning Modification


Conditions of Approval dated June 25, 2015, and based on the Findings for Approval included in the July 8, 2015, Board of Supervisors Public Hearing Staff Report. (Seconded by Vice Chairman Buona. The motion passed 9-0.) Staff Contacts: Evan Harlow & Ricky Barker, Planning and Zoning

7. SIDP-2015-0001 / INOVA ASHBURN HEALTHPLEX SIGN DEVELOPMENT

PLAN (DULLES) Supervisor Letourneau moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion passed 9-0.) Supervisor Letourneau moved that the Board of Supervisors approve SIDP-2015-0001, Inova Healthplex – Ashburn Sign Plan, subject to the Conditions of Approval dated June 25, 2015, and based on the Findings for Approval in the July 8, 2015, Board of Supervisors Public Hearing Staff Report. (Seconded by Supervisor Reid. The motion passed 9-0.) Staff Contacts: Judi Birkitt & Ricky Barker, Planning and Zoning

8. ZOAM-2015-0002 / PROPOSED ZONING ORDINANCE AMENDMENT TO

PERMIT HOME OCCUPATIONS AS AN ACCESSORY USE TO RESIDENTIAL DWELLING UNITS AND TO ESTABLISH NEW AND REVISE AND CLARIFY EXISTING REGULATIONS IN REGARD TO HOME OCCUPATIONS (COUNTYWIDE) Chairman York moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion passed 8-1, Supervisor Delgaudio voted no.) Chairman York moved that the Board of Supervisors approve ZOAM-2015-0002, Home Occupations, provided as Attachment 1 to the July 8, 2015, Board of Supervisors Public Hearing staff report. (Seconded by Vice Chairman Buona. The motion passed 9-0.) Staff Contacts: Brian Wegener & Ricky Barker, Planning and Zoning

9. ZMAP-2014-0005 / BELFORT PROPERTIES (STERLING)

Supervisor Delgaudio moved that the Board of Supervisors forward ZMAP-2014-0005, Belfort Properties, to the July 15, 2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor Volpe. The motion passed 9-0.) Board Requests:


Chairman York requested staff to research how many rezoning applications since 2001 have had a by-right density above one unit per acre and bring that information forward at the July 15, 2015 Business Meeting. Supervisor Letourneau requested that staff also provide information on whether the County has required previous applicants to make the full contribution of the additional units over the one unit per acre and what is the potential fiscal impact for future rezonings. Staff Contacts: Marchant Schneider & Ricky Barker, Planning and Zoning

10. ZMAP-2014-0010 / ALLIANCE-FIELDS TRACT (CATOCTIN)

Supervisor Higgins moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Williams. The motion passed 9-0.) Supervisor Higgins moved that the Board of Supervisors approve ZMAP-2014-0010, Alliance-Fields Tract, based on the Findings for Approval included in the July 8, 2015, Board of Supervisors Public Hearing staff report. (Seconded by Supervisor Clarke. The motion passed 9-0.) Staff Contacts: M. Tyler Klein & Ricky Barker, Planning and Zoning

11. SIDP-2015-0003 / CASCADES OVERLOOK SIGN DEVELOPMENT PLAN

(STERLING) Supervisor Delgaudio moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion passed 9-0.) Supervisor Delgaudio moved that the Board of Supervisors approve SIDP-2015-0003, Cascades Overlook Sign Plan, subject to the Conditions of Approval dated June 18, 2015 and based on the Findings for Approval included in the July 8, 2015, Board of Supervisors Public Hearing staff report. (Seconded by Supervisor Volpe. The motion passed 9-0.) Staff Contacts: Kelly Duty & Ricky Barker, Planning and Zoning

12. SPEX-2014-0025 & SPEX-2014-0026 / BRADDOCK ROAD CHILD CARE

CENTER AND PARKING REDUCTION (BLUE RIDGE) Supervisor Clarke moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion passed 9-0.) Supervisor Clarke moved that the Board of Supervisors approve SPEX-2014-0025, SPEX-2014-0026, Braddock Road Child Care Center & Parking


Reduction, subject to the Conditions of Approval dated June 24, 2015 and based on the Findings for Approval contained in the July 8, 2015, Board of Supervisors Public Hearing staff report. (Seconded by Supervisor Volpe. The motion passed 9-0.) Staff Contacts: M. Tyler Klein & Ricky Barker, Planning and Zoning

13. ZMAP-2012-0017 & SPEX-2013-0007 / BRAMBLETON BUSINESS CAMPUS

(BLUE RIDGE) This Item was deferred. Staff Contacts: Kate McConnell & Ricky Barker, Planning and Zoning

14. ZRTD-2014-0006, ZCPA-2014-0008, SPEX-2014-0027, SPEX-2014-0030, SPEX-

2014-0031, & ZMOD-2014-0008 / COMMONWEALTH CENTER / TOP GOLF (BROAD RUN) Supervisor Williams moved that the Board of Supervisors forward ZRTD 2014-0006, ZCPA 2014-0008, SPEX 2014-0027, & ZMOD 2014-0008, Commonwealth Center, and SPEX 2014- 0030, SPEX 2014-0031, Top Golf, to the July 15, 2015, Board of Supervisors Business Meeting for action. (Seconded by Vice Chairman Buona. The motion passed 9-0.) Staff Contacts: Marchant Schneider & Ricky Barker, Planning and Zoning

15. SPMI-2015-0002, ZMOD-2015-0005, & ZMOD-2015-0006 / CENTERGATE SELF

STORAGE FACILITY (BROAD RUN) Supervisor Williams moved that the Board of Supervisors forward SPMI-2015-0002 & ZMOD-2015-0005, Centergate Self-Storage Facility, to the July 15, 2015, Board of Supervisors Business Meeting for action. (Seconded by Vice Chairman Buona. The motion passed 9-0.) Staff Contacts: Kelly Duty & Ricky Barker, Planning and Zoning

16. ZMAP-2013-0002 & ZCPA-2013-0001 / BRAMBLETON ACTIVE ADULT (BLUE RIDGE) Supervisor Clarke moved that the Board of Supervisors forward ZMAP-2013-0002 & ZCPA-2013-0001, Brambleton Active Adult, to the July 15, 2015 Board of Supervisors Business Meeting for action. (Seconded by Supervisor Volpe. The motion passed 9-0.)


Staff Contacts: Kate McConnell & Ricky Barker, Planning and Zoning 17. ZMAP-2006-0026 / LAMBERT PROPERTY (DULLES)

Supervisor Letourneau moved that the Board of Supervisors forward ZMAP 2006-0026, Lambert Property, to the July 15, 2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor Clarke. The motion passed 8-1, Supervisor Delgaudio voted no.) The applicant’s representative, Michael Banzhaf, agreed to a timeline extension. Staff Contacts: Marchant Schneider & Ricky Barker, Planning and Zoning

18. ZMAP-2012-0006, SPEX-2012-0011, SPEX-2012-0054, SPMI-2012-0020, SPMI-

2015-0003 & SPMI-2015-0005 / WATERSIDE (BROAD RUN) Supervisor Williams moved that the Board of Supervisors forward ZMAP-2012-0006, SPEX-2012-0011, SPEX-2012-0054, SPMI-2012-0020, SPMI-2015-0003, SPMI-2015-0005, Waterside, to the Transportation and Land Use Committee for further discussion. (Seconded by Chairman York. The motion passed 8-1, Supervisor Delgaudio voted no.) Staff Contacts: Judi Birkitt & Ricky Barker, Planning and Zoning

MEMORANDUM

COUNTY OF LOUDOUN

DATE: July 17, 2015



SUBJECT: Action Report of the July 15, 2015, Board of Supervisors Business Meeting

Listed below is a summary report of the Board’s action taken at its July 15, 2015, Board of

Supervisors Business Meeting. Please work with your staff to follow through on the Board action

as noted.



consent: 1a, 2, 3, 11, 14a, 14b, 14c, 14d, 14e, 14f, 15a, 16, 17, 18, R-1, R-2, R-3, and R-4.


Chairman York amended the motion to include items 6, 12, 13, and 14g on consent.

(The motion, as amended, passed 9-0.)


Supervisor Clarke requested that the upcoming State Corporation Commission Public

Hearings regarding the power line project be recorded and transcribed. The Hearings are

scheduled as follows:

August 18, 2015 @5:30 pm - 1st Floor, Board Room, Government Center, Leesburg, VA

August 25, 2015 @6:00 pm - Freedom High School, 25450 Riding Center Drive South

Riding, VA

October 8, 2015 @7:00 pm - 1st Floor, Board Room, Government Center, Leesburg, VA

Tim Hemstreet, County Administrator, stated staff would ensure the meetings were recorded

and transcribed.

Chairman York indicated the following items would be added to the agenda:

Item 21 – a. Update of Courts Expansion Project and b. FGSOC Report on County

Government Office Space (from 7/14/15 FGSOC Meeting, Item 16)

Action Report


July 15, 2015

Page 2

Item 22 – Board Member Initiative: MWAA’s Potential Non-Aviation-Related

Development in Loudoun County

Item 23 - ESMT-2015-0016 / Lower Sycolin Sewage Conveyance System


1. Chairman York updated Board Members on a rally that will be held Saturday, July 18,

2015 on the Courthouse grounds by the NAACP. He stated an item was on the

Administrative Items Report for approval by the Board. He further stated the NAACP

had requested to erect a statue or memorial recognizing Slavery, the Underground

Railroad and also Union Troops that fought during the Civil War in Loudoun County.

Chairman York has scheduled a meeting with Phillip Thompson, President of the Local

Chapter of the NAACP and staff to go over the requirements for such a request. He noted

that he believed all current statues at the Courthouse were privately funded with the

exception of the Patriot Project, which has not been erected yet. Chairman York will

report back to the Board the outcome of the meeting.

2. Chairman York stated that Delegate Ramadan requested and was granted a second local

State Corporation Commission public hearing on the power line project by the Hearing

Examiner. The additional hearing will be August 25, 2015, 6:00 pm at Freedom High

School. The first hearing will be August 18, 2015, 5:30 pm at the Government Center.

I-1 SIGNIFICANT INCIDENT REPORT

Chief W. Keith Brower, Jr. briefed the Board of Supervisors of significant incidents and

county operations in the area public safety. He noted several members of public safety

participated in the World Police and Fire Games as well as provided needed coverage at

various venues. Fire, Rescue and Emergency personnel managed 11 legal fireworks

displays and 29 legal fireworks retail stands during the July 4th

holiday season. Chief

Brower also reminded the Board and public that proper disposal of fireworks is key to

preventing fires, as evidenced in the townhouse fire that occurred in Stone Ridge on July

3rd

.

The full report is available via the following link:


Staff Contacts: W. Keith Brower, Jr., Fire/Rescue & Emergency Management; Danny

Davis, County Administration


Action Report


July 15, 2015

Page 3

1. APPOINTMENTS

a. CONFIRMATIONS


appointments with terms expiring December 31, 2015, unless otherwise noted

(Consent item) (Seconded by Supervisor Volpe. The motion passed 9-0.):


Animal Advisory Committee

Jack Chiasson as the Ashburn District representative

b. NOMINATIONS


Chairman York nominated Lauren Mitchell as an At-large representative


Chairman York nominated Daniel Sweeney, Jr. for reappointment


Chairman York nominated Sharad Tandale, Joe Granata and Scott Zeiter as Board

Members

Chairman York nominated Cynthia A. Cox as an At-large representative


Chairman York nominated Charles Franklin as an At-large representative

Supervisor Delgaudio nominated Kamalkumar Kansara as an At-large representative

Northern Virginia Workforce Investment Board

Chairman York nominated Christopher R. Turner as a Loudoun County

representative

Family Services Advisory Board

Supervisor Clarke nominated Abbey Oganwali

Supervisor Williams nominated Vickie Koth and Piper Kuesters


Action Report


July 15, 2015

Page 4

2. ADMINISTRATIVE ITEMS REPORT OF JULY 15, 2015


Items Report of July 15, 2015. (Consent Item) (Seconded by Supervisor Volpe. The

motion passed 9-0.)


The Board of Supervisors moved to 1) approve the budget adjustments as set out in

the July 15, 2015, Administrative Items Report: BA-3600756, BA-3646391, BA-

3651513, BA-3695317, BA-3696095, BA-3651845, BA-3652792, BA-3653117, BA-

3675434, 2) recognize an increase of in revenue in the amount of $86,784.68 in the

General Fund, and 3) make an increase in appropriations of $1,436,784.68 in the

General Fund.

Staff Contacts: John Sandy, County Administration; Penny Newquist & Erin

McLellan, Management and Financial Services



The following summaries were included in the packet:

May 18, 2015 Economic Development Committee Summary

May 12, 2015 Finance/Government Services and Operations Committee Summary

June 9, 2015 Finance/Government Services and Operations Committee Summary.




1. DEDI-2012-0015, Crosstrail Boulevard – Town of Leesburg Property

2. ESMT-2012-0003, Broadlands, Route 659 Improvements, Phase 2

3. ESMT-2012-0051, Ken McKeehan, Trustee

4. ESMT-2013-0049, Tall Cedars Parkway/Poland Road Improvements

5. ESMT-2014-0053, Tall Cedars Parkway/Poland Road Open Space

6. ESMT-2014-0060, Northstar Boulevard & Ryan Road Parcel A

7. ESMT-2014-0062, Northstar Boulevard & Ryan Road Parcel Q

8. ESMT-2014-0063, Northstar Boulevard & Ryan Road Parcel B

9. ESMT-2015-0017, Peace Plantation

Action Report


July 15, 2015

Page 5

10. N/A, Proffered Park Site Conveyance (C.D. Smith Section 8, Parcel G1)

Staff Contacts: Mike Seigfried & William M. Himel, Building and Development;

Mindy Palleija, County Attorney’s Office

d. Emergency Operation Center

The Board of Supervisors moved to adopt the Loudoun County Emergency

Operations Plan.

Staff Contacts: Tim Hemstreet & John Sandy, County Administration; Keith Johnson

and W. Keith Brower, Jr., Loudoun County Combined Fire-Rescue System

e. Timeline Extension for CMPT-2015-0009, Plains of Raspberry Water Service Area

Amendment

The Board of Supervisors moved to approve a timeline extension to November 17

2015, for Planning Commission action on CMPT-2015-0009, Plains of Raspberry

Water Service Area Amendment.

Staff Contacts: John Merrithew & Ricky Barker, Planning and Zoning

f. Use of Animal Program Trust Fund to Support the C.A.R.E. Medical Services

Program

The Board of Supervisors moved to approve BA #200-DL-0701-BA06 which

appropriates $10,000 from the Animal Program Trust Fund to the Department of

Animal Services to provide funding for the Companion Animal Resource Effort

Medical Services Program.

Staff Contact: Mark Stacks, Animal Services

g. Court House Grounds – NAACP “On Hallow Grounds” Rally

The Board of Supervisors moved to approve an exception to the “Use of Courthouse

Grounds” policy in order to permit the NAACP “On Hallow Grounds” event on July

18, 2015, as discussed in this item.

Staff Contacts: Julie Grandfield & Danny Davis, County Administration

h. Secondary Road Addition: Raspberry Falls D-1

The Board of Supervisors moved to adopt the Resolution.

Action Report


July 15, 2015

Page 6

Staff Contacts: Rick Karle & Mike Seigfried, Building & Development

3. ZMAP-2012-0008, SPEX-2012-0021, SPEX 2012-0023, SPEX-2012-0024, SPEX 2012-

0025, SPMI-2012-0003, SPMI-2012-0004, SPMI-2012-0005, SPMI-2012-0006, SPMI-

2012-0008, SPMI-2012-0009, SUNSET CREST MANOR

Vice Chairman Buona moved that the Board of Supervisors approve ZMAP 2012-0008,

SPEX 2012-0021, SPEX-2012-0023, SPEX-2012-0024, SPEX 2012-0025, SPMI-2012-

0003, SPMI-2012-0004, SPMI-2012-0005, SPMI-2012-0006, SPMI-2012-0008, SPMI-

2012-0009 – Sunset Crest Manor, subject to the Proffer Statement dated July 13, 2015,

Conditions of Approval dated July 14, 2015, and based on the Planning Commission

Findings for Approval (Attachment 1 of the July 15, 2015 Board of Supervisors Action

Item). (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


4. ZMAP-2014-0006, WHITMAN PROPERTY - NORTH

Supervisor Letourneau moved the Board of Supervisors forward ZMAP-2014-0006,

Whitman Property - North, to the September 16, 2015, Board of Supervisors Business

Meeting for action. (Seconded by Supervisor Clarke. The motion passed 5-4, Supervisors

Delgaudio, Higgins, Reid and Volpe voted no.)

The applicant’s representative, Mark Looney with Cooley LLP, did not agree to a

timeline extension.

Staff Contacts: Kate McConnell & Ricky Barker, Planning and Zoning

5. SUPPLEMENTAL FUNDS FOR THE LOUDOUN MUSEUM

Supervisor Higgins moved that the Board of Supervisors approve funding for the

Loudoun Museum in the amount of $55,000. (Seconded by Chairman York.)

Supervisor Higgins accepted Supervisor Volpe’s friendly amendment that staff report

back to the Board of Supervisors no later than December 31, 2015, should there be no

financial plan in place at that time, the Museum will have six months to disseminate the

collection and dissolve operations.

Supervisor Reid moved an alternate motion that the County look at Parks, Recreation and

Community Services taking over operations of the Loudoun Museum and report back to

the Finance/Government Services and Operations Committee with findings in December

2015. (This motion died due to lack of a second.)

Supervisor Higgins motion, as amended, passed 8-1, Supervisor Reid voted no.

Action Report


July 15, 2015

Page 7

Board Requests:

Supervisor Letourneau requested that staff explore Parks, Recreation and Community

Services taking over the operations of the Loudoun Museum. He asked that staff look at

other jurisdictions’ models for historical collections/museums including location,

financial cost, and visitor numbers.

Supervisor Clarke requested that staff also include in the study a location in the County

that has the capacity to display a larger collection of artifacts or several locations

throughout the County to display artifacts.

Supervisor Williams requested that staff explore the possibility of Library Services

managing the artifacts to display throughout the County.

Staff Contacts: Julie Grandfield, County Administration; Erin McLellan & Megan

Bourke, Management and Financial Services

6. INITIATION OF REVIEW OF RESTRICTED TOT FUNDING POLICY AND

MEMORANDUM OF UNDERSTANDING WITH VISIT LOUDOUN

Vice Chairman Buona moved that the Board of Supervisors direct staff to work with Visit

Loudoun to revise the Restricted TOT Funding Policy and the Memorandum of

Understanding with Visit Loudoun and to return to an Economic Development

Committee meeting with recommendations. (Consent Item) (Seconded by Supervisor


Staff Contact: Danny Davis & Julie Grandfield, County Administration

7. RESPONSE TO BOARD OF SUPERVISORS JUNE 17, 2015 ACTION ITEM

DIRECTING STAFF TO PROVIDE NEXT STEPS RESPONSES TO SPECIFIC

MOTIONS FOR THE EXPANSION OF BROADBAND SERVICES IN LOUDOUN

COUNTY

Vice Chairman Buona requested the motions be divided.

Supervisor Clarke moved that the Board of Supervisors direct staff to change the Land

Development Application form to include a check off box if broadband services are to be

provided with the development. (Seconded by Supervisor Volpe. The motion passed 9-

0.)

Supervisor Clarke moved that the Communications Commission and staff be directed to

assess and develop the Commission’s recommendations and bring it back to the Board of

Action Report


July 15, 2015

Page 8

Supervisors to assess changes to the Strategic Work Plan by the first Quarter of 2016.


Supervisor Clarke accepted Chairman York’s friendly amendment that the words “by the

first Quarter of 2016” be stricken from the motion.

Supervisor Clarke’s motion, as amended, passed 9-0.

Supervisor Clarke moved that the Board of Supervisors direct staff to evaluate and

recommend changes to application fees in conjunction with the amendments coming

forward from the Communications Commission. (Seconded by Supervisor Volpe.)

Supervisor Clarke accepted Supervisor Letourneau’s friendly amendment that the motion

be revised to state “direct staff to evaluate if changes to application fees should be

recommended in conjunction with the amendments coming forward from the

Communications Commission.”

Supervisor Clarke’s motion, as amended, passed 9-0.

Staff Contacts: Pat Giglio & Ricky Barker, Planning and Zoning; Mike Seigfried,

Building & Development

8. PUBLIC PRIVATE PARTNERSHIP OPTIONS FOR RURAL BROADBAND

Supervisor Clarke moved that the Board of Supervisors direct Staff to issue an RFI for

the purposes of identifying Public-Private Partnership solutions designed specifically for

the broadband requirements of Loudoun County.

Supervisor Clarke further moved that staff work with the County's Communications

Commission in developing and reviewing the RFI for industry in order to ensure

alignment with the Communications Commission's recommendations. (Seconded by


Staff Contacts: Wendy Wickens, Bill McIntyre & Zenon Dragosz, Information

Technology

9. INCENTIVE PACKAGE FOR THE EXPANSION OF BLACK HOPS FARM, LLC

Supervisor Higgins moved that the Board of Supervisors approve an Agriculture and

Forestry Industries Development Fund (AFID) Grant match in the amount of $40,000

through cash and fee waivers.

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Supervisor Higgins further moved that a budget adjustment be prepared in the amount of

$39,700 from the general fund to appropriate state AFID revenue and transfer this

revenue to the Loudoun County Economic Development Authority for distribution.

Supervisor Higgins further moved that the Board of Supervisors approve the Agriculture

Industries Development Fund Grant Performance Agreement, provided as Attachment 2

to the July 15, 2015, Business Meeting Action Item, and authorize the County

Administrator or his designee to execute the agreement. (Seconded by Supervisor Volpe.

The motion passed 7-2, Supervisors Delgaudio and Reid voted no.)

Staff Contacts: Kellie Boles & Buddy Rizer, Economic Development

10. BOARD MEMBER INITIATIVE: AMENDMENT TO THE RULES OF ORDER –

CITIZENS APPOINTMENTS (YORK)


11. BOARD MEMBER INITIATIVE: RESOLUTION OPPOSING DOMINION

VIRGINIA POWER’S PROPOSED ROUTES FOR THE POLAND ROAD 230 KV

TRANSMISSION LINE AND SUBSTATION

Vice Chairman Buona moved that the Board of Supervisors approve the Resolution

Opposing Dominion Virginia Power’s proposed routes for the Poland Road 230 kV

Transmission Line and Substation Project, and direct staff to work with the SCC,

Dominion and other applicable stake holders in this effort. (Consent Item) (Seconded by


Staff Contacts: Ashley Ziviello, Staff Aide to Supervisor Clarke; Monica Filyaw,

Legislative Aide to Supervisor Letourneau

12. BOARD MEMBER INITIATIVE: SHAW ROAD SAFETY IMPROVMENTS

Vice Chairman Buona moved that the Board of Supervisors direct staff to evaluate Shaw

Road in Sterling between Cedar Green Road and South Sterling Boulevard for the

purpose of determining the factors leading to frequent flooding of the road and

identifying potential solutions to mitigate the roadway flooding.

Vice Chairman Buona further moved that Staff be directed to obtain a cost proposal to

complete the evaluation and report back to the Board of Supervisors for approval of the

cost value and source of funds. (Consent Item) (Seconded by Supervisor Volpe. The

motion passed 9-0.)


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13. BOARD MEMBER INITIATIVE: BOARD SUPPORT OF A JOINT

JURISDICTIONAL EFFORT ON A BUSINESS DEVELOPMENT AND TOURISM

PROJECT

Vice Chairman Buona moved that the Board of Supervisors affirm support of a Joint

Jurisdictional Effort on a Business Development and Tourism Project and direct the

County’s Department of Economic Development to work with Fauquier County and

other applicable stakeholders in this effort. (Consent Item) (Seconded by Supervisor


Staff Contacts: Ashley Ziviello, Staff Aide to Supervisor Clarke; Monica Filyaw,

Legislative Aide to Supervisor Letourneau


REPORT: CONTRACT AWARD/OPERATION OF THE HOMELESS SERVICES

CENTER


and Operations Committee to the Board of Supervisors that the Purchasing Agent be

authorized to award the contract for the Operation of the Homeless Services Center with

Volunteers of America, Chesapeake, for the period of October 1, 2015 to September 30,

2016, in the amount of $1,045,388. (Consent Item) (Seconded by Supervisor Volpe. The

motion passed 9-0.)

Staff Contacts: Ellen Grunewald & Hope Stonerook, Family Services; Diane Smith,

Management and Financial Services


REPORT: CONTRACT AWARD/VERIZON TELECOMMUNICATIONS SERVICES


and Operations Committee that the Board of Supervisors authorize the Purchasing Agent

to use the Network Virginia contract with Verizon/Bell Atlantic for the continued lease,

maintenance, and upgrades of existing and new telecommunication circuits through FY

2016 in the estimated amount of $1,013,500. (Consent Item) (Seconded by Supervisor


Staff Contacts: Wendy Wickens & Marilee Ciehoski, Information Technology; Sandy

Lineberry, Management and Financial Services


REPORT: CONTRACT AWARD/TWO MOBILE WATER SUPPLY FIRE

APPARATUS (TANKERS) FOR THE DEPARTMENT OF FIRE, RESCUE AND

EMERGENCY MANAGEMENT

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July 15, 2015

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authorized to issue a purchase order for an amount not to exceed $1,000,000 to Atlantic

Emergency Solutions, Inc. for the acquisition of two (2) mobile water supply fire

apparatus (tankers) to be manufactured by Pierce Manufacturing. (Consent Item)


Staff Contacts: W. Keith Brower, Jr., & James Williams, Fire, Rescue and Emergency

Management; Phil Butterfass, Management and Financial Services; Ernest Brown,

General Services; John Sandy, County Administration

14d. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT: CONTRACT AWARD/LANDFILL ENGINEERING SERVICES



authorized to award the second one year renewal option for the Solid Waste Engineering

and Monitoring Services Contract, awarded to Solid Waste Services, LLC in the

estimated amount of $719,332. (Consent Item) (Seconded by Supervisor Volpe. The

motion passed 9-0.)

Staff Contacts: Chris Bresley, Management and Financial Services; Mike Fairbanks &

Ernest Brown, General Services

14e. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT: CONTRACT AWARD/UTILITIES RELOCATION FOR ALLDER

SCHOOL ROAD – DOMINION VIRGINIA POWER


and Operations Committee that the Board of Supervisors that the Purchasing Agent be

authorized to award a contract for the relocation of utilities for the construction of Allder

School Road to Dominion Virginia Power, in the estimated amount of $915,558.


Staff Contacts: Joe Kroboth & Chris Glassmoyer, Transportation and Capital

Infrastructure; Mike Angel, Management and Financial Services

14f. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT: CONTRACT AWARD/DURING SUMMER RECESS


and Operations Committee to the Board of Supervisors that the County Administrator be

authorized, through the Purchasing Agent, to enter into any urgent or unforeseen

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July 15, 2015

Page 12

contracts during the summer recess that are fully funded and cannot be delayed until the

September 8, 2015 Finance/Government Services and Operations Committee meeting.

Vice Chairman Buona further moved that the Board of Supervisors authorize the County

Administrator, through the Director of General Services, to enter into any leases during

the summer recess that are fully funded and cannot be delayed until the September 8,

2015 Finance/Government Services and Operations Committee meeting. (Consent Item)


Staff Contacts: Cheryl Middleton, Management and Financial Services; John Sandy,

County Administration; Ernest Brown, General Services

14g. FINANCE/GOVERNMENT SERVICES AND OPERATIONS COMMITTEE

REPORT: SPECIAL FUND FOR NONTRADITIONAL STORMWATER

MAINTENANCE SYSTEMS


and Operations Committee to recommend that the Board of Supervisors direct staff to

create a special revenue fund titled Stormwater Maintenance Fund. (Consent Item)


Staff Contacts: Janet Romanchyk, Management and Financial Services; John Sandy,

County Administration; Ernest Brown, General Services

15a. TRANSPORTATION AND LAND USE COMMITTEE REPORT: AFFORDABLE

DWELLING UNIT ADVISORY BOARD’S REQUEST TO IMPLEMENT THE

AFFORDABLE DWELLING UNIT DESIGN BOOK

Vice Chairman Buona moved that the Board of Supervisors approve the implementation

of the revised Affordable Dwelling Unit Design Book, provided as Attachment 3 to the

July 15, 2015 Action Item, as an administrative tool under the current Zoning and

Codified Ordinances. (Consent Item) (Seconded by Supervisor Volpe. The motion passed

9-0.)

Staff Contacts: Mark Stultz & Ricky Barker, Planning and Zoning; Kelly Marrocco &

Ellen Grunewald, Family Services

16. ZMAP-2014-0005/BELFORT PROPERTIES

Vice Chairman Buona moved that the Board of Supervisors approve ZMAP 2014-0005,

Belfort Properties, subject to the Proffer Statement dated July 9, 2015, and based on the

attached Findings for Approval (Attachment 1 of the July 15, 2015 Board of Supervisors

Action Item). (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

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Page 13


17. ZRTD-2014-0006, ZCPA-2014-0008, SPEX-2014-0027, SPEX-2014-0030, SPEX-2014-

0031, ZMOD-2014-0008/COMMONWEALTH CENTER/TOP GOLF

Vice Chairman Buona moved that the Board of Supervisors approve ZRTD 2014-0006,

ZCPA 2014-0008, SPEX 2014-0027, ZMOD 2014-0008, Commonwealth Center, subject

to the Proffer Statement dated July 13, 2015, and based on the attached Planning

Commission Findings for Approval (Attachment 1 of the July 15, 2015 Board of

Supervisors Action Item).

Vice Chairman Buona further moved that the Board of Supervisors approve SPEX 2014-

0027, Commonwealth Center, subject to Conditions of Approval dated July 14, 2015, and

based on the attached Planning Commission Findings for Approval (Attachment 1 of the

July 15, 2015 Board of Supervisors Action Item).

Vice Chairman Buona further moved that the Board of Supervisors approve SPEX 2014-

0030, SPEX 2014-0031, Top Golf, subject to Conditions of Approval dated July 14,

2015, and based on the attached Planning Commission Findings for Approval

(Attachment 1 of the July 15, 2015 Board of Supervisors Action Item). (Consent Item)



18. SPMI-2015-0002, ZMOD-2015-0005 / CENTERGATE SELF STORAGE FACILITY

Vice Chairman Buona moved that the Board of Supervisors approve SPMI-2015-0002 &

ZMOD-2015-0005, Centergate Self-Storage Facility, subject to the Conditions of

Approval dated June 19, 2015 and based on the Findings for Approval included in the

July 15, 2015 Board of Supervisors Business Meeting Action Item. (Consent Item)


Staff Contacts: Kelly Duty & Ricky Barker, Planning and Zoning

19. ZMAP-2013-0002, ZCPA-2013-0001/BRAMBLETON ACTIVE ADULT

Supervisor Clarke moved that the Board of Supervisors approve the ZMAP-2013-0002 &

ZCPA-2013-0001, Brambleton Active Adult, subject to the Proffer Statement dated July

13, 2015, and based on the Findings for Approval in the July 15, 2015 Board of

Supervisors Action Item. (Seconded by Supervisor Volpe. The motion passed 9-0.)


20. ZMAP-2006-0026 / LAMBERT PROPERTY

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Supervisor Letourneau moved that the Board of Supervisors accept the applicant’s

request to withdraw ZMAP-2006-0026, Lambert Property. (Seconded by Supervisor



21a. UPDATE OF COURTS EXPANSION PROJECT



Chairman York moved that should Leesburg Town Council uphold the decision of the

Board of Architectural Review regarding the four County-owned structures on Edwards

Ferry Road then staff shall:

1. bring to the September 16, 2015 Board Business Meeting an analysis of the costs

and impacts of relocating the Government Center to County owned property either

along Sycolin Road or in Moorefield Station, including an analysis of workforce

amenities in and around each site, and furthermore, provide an analysis of the

costs and impacts of adapting the existing Government Center building to serve

Court functions; and

2. stop all work and direct all County consultants to stop all work on all applications

regarding the Courts Expansion project until further direction is given by the Board.

(Seconded by Vice Chairman Buona.)

Chairman York accepted Supervisor Reid’s request to split Item 1 of the motion and

vote separately on the proposed locations.

Supervisor Reid rescinded his request that Item 1 be split for a vote.

(The motion passed 7-2, Supervisors Higgins and Reid voted no.)

SEPARATE MOTION BY SUPERVISOR REID

Supervisor Reid moved that the Board of Supervisors request the Town of Leesburg to

hold a joint Planning Commission/Town Council public hearing or back-to-back public

hearings on the ZCPA for the Courts Expansion and rezoning of the Pennington Lot for

the Courts Garage.

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July 15, 2015

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Supervisor Reid accepted Chairman York’s friendly amendment to add to the motion

“upon resolution by the Town of Leesburg to accept the County’s application to the

Town of Leesburg.”

(Supervisor Reid’s motion, as amended, passed 8-0-1, Supervisor Clarke absent for the

vote.)

Staff Contacts: Joe Kroboth, Transportation and Capital Infrastructure; Leo Rogers,

County Attorney; Tim Hemstreet, County Administrator

21b. FGSOC REPORT: COUNTY GOVERNMENT OFFICE SPACE

This item was for information only in relation to the previous. No action was taken by

the Board regarding the FGSOC recommendation.

Staff Contacts: Paul Brown, Transportation and Capital Infrastructure; James Koenig

& Ernest Brown, General Services

22. BOARD MEMBER INITIATIVE: MWAA’S POTENTIAL NON-AVIATION-

RELATED DEVELOPMENT IN LOUDOUN COUNTY

Supervisor Delgaudio moved that the Board of Supervisors suspend the rules.

(Seconded by Chairman York. The motion passed 8-0-1, Supervisor Clarke absent for

the vote.)

Supervisor Delgaudio moved that the Board of Supervisors direct staff to determine the

impact to the County budget and to other County services associated with potential non-

aviation-related land development, particularly mixed-use residential, on federally-leased

land in Loudoun County by the Metropolitan Washington Airports Authority (MWAA).

Supervisor Delgaudio further moved that the Board of Supervisors direct staff to report

their findings to the Board at the next Board of Supervisors Business Meeting. (Seconded

by Supervisor Higgins.)

Supervisor Delgaudio accepted Chairman York’s friendly amendment to remove the words

“particularly mixed-use residential” from the motion.

(Supervisor Delgaudio’s motion, as amended, FAILED 2-6-1, Supervisors Buona,

Letourneau, Reid, Volpe, Williams and York voted no; Supervisor Clarke absent for the

vote.)


23. ESMT-2015-0016 / LOWER SYCOLIN SEWAGE CONVEYANCE SYSTEM

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Supervisor Higgins moved that the Board of Supervisors suspend the rules. (Seconded

by Supervisor Reid. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Supervisor Higgins moved that the Board of Supervisors approve the requested grant of

easements to the Town of Leesburg, Virginia as shown on the attached plat, and that the

Chairman, Vice Chairman or County Administrator be authorized to execute the Deed

of Easement associated with ESMT-2015-0016. (Seconded by Supervisor Reid. The


Staff Contacts: Eric Blankenship & Mike Seigfried, Building and Development

R-1 PROCLAMATION RECOGNIZING SEPTEMBER AS CHILDHOOD CANCER

AWARENESS MONTH IN LOUDOUN COUNTY

This Proclamation was initiated by Chairman York.

Vice Chairman Buona moved that the Board of Supervisors designate September as

“Childhood Cancer Awareness Month.” (Consent Item) (Seconded by Supervisor Volpe.


The Proclamation will be presented at a later time.


R-2 PROCLAMATON RECOGNIZING BISHOP LESLIE PATTERSON AND DR.

FRANCENE V. PATTERSON

This Proclamation was initiated by Chairman York.

Vice Chairman Buona moved that the Board of Supervisors approve this Proclamation of

Recognition for Bishop Leslie Patterson, Jr. and Co-Pastor Dr. Francene V. Patterson.


The Proclamation will be presented at a later time.

Staff Contact: Tucker Holmes, Staff Aide to Chairman York

R-3 RESOLUTION OF COMMENDATION FOR EAGLE SCOUT JOEL MONROE

This Resolution was initiated by Supervisor Delgaudio and Supervisor Clarke.

Vice Chairman Buona moved that the Board of Supervisors approve this Resolution of

Commendation for Joel Monroe, Troop 711 of Purcellville, Virginia, recognizing his

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July 15, 2015

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attainment of the rank of Eagle Scout and that this resolution be made part of the

permanent record of Loudoun County.” (Consent Item) (Seconded by Supervisor Volpe.


The Resolution was presented to Eagle Scout Joel Monroe.

Staff Contacts: Joe Patten & Dustin Howard, Staff Aides to Supervisor Delgaudio;

Shevaun Hochstetler, Staff Aide to Supervisor Clarke

R-4 RESOLUTION OF COMMENDATION FOR EAGLE SCOUT THOMAS GARBER

This Resolution was initiated by Supervisor Delgaudio and Supervisor Clarke.

Vice Chairman Buona moved that the Board of Supervisors approve this Resolution of

Commendation for Thomas H. Garber, Troop 711 of Purcellville, Virginia, recognizing

his attainment of the rank of Eagle Scout and that this resolution be made part of the

permanent record of Loudoun County. (Consent Item) (Seconded by Supervisor Volpe.


The Resolution was presented to Eagle Scout Thomas Garber.

Staff Contacts: Joe Patten & Dustin Howard, Staff Aides to Supervisor Delgaudio;

Shevaun Hochstetler, Staff Aide to Supervisor Clarke

- CLOSED SESSION

Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this

public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A)

(3) for the discussion or consideration of the acquisition or disposition of real property in

Leesburg. A discussion in an open meeting would adversely affect the bargaining position or


Vice Chairman Buona further moved that the Loudoun County Board of Supervisors

recess this public meeting and enter into closed session pursuant to Virginia Code Section

2.2-3711(A) (5) for discussion and consideration of providing an incentive to a prospective

business where no previous announcement has been made. (Seconded by Supervisor

Williams. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Vice Chairman Buona move that the closed session be adjourned, that the Board of

Supervisors reconvene its public meeting, and that the minutes of the public meeting should

reflect that no formal action was taken in the closed session. (Seconded by Supervisor Volpe.


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Vice Chairman Buona moved that the Resolution Certifying the Closed Session be

adopted and reflected in the minutes of this public meeting. (Seconded by Supervisor Volpe.



Whereas, the Loudoun County Board of Supervisors this 15th day of July, 2015,

convened in closed session by an affirmative recorded vote and in accordance with the

provisions of the Virginia Freedom of Information Act:

Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to

the best of each member’s knowledge, (1) only public business matters lawfully exempted

from open meeting requirements under the Freedom of Information Act were discussed in the

closed session to which this certification applies; and (2) only such public business matters as

were identified in the motion by which the said closed session was convened were heard,

discussed or considered by the Board of Supervisors.

Staff Contact: Leo P. Rogers, County Attorney


DATE: September 4, 2015 TO: Department and Agency Heads FROM: Tim Hemstreet, County Administrator SUBJECT: Action Report of the September 2, 2015, Board of Supervisors Business Meeting Listed below is a summary report of the Board’s action taken at its September 2, 2015, Board of Supervisors Business Meeting. Please work with your staff to follow through on the Board action as noted. - ADOPTION OF CONSENT AGENDA

Supervisor Clarke moved that the Board of Supervisors adopt the following items on consent: 1a, 2, 3, 4, 6, 7, 8, 9, 14a, 14c, 14d, 14e, R-1, R-2, R-3, R-4, R-5, R-6, R-7, R-8, R-9 and R-10. (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)


None.


Chairman York updated Board members and the public on the availability of documents following a Board meeting. He stated full webcasts of Board meetings are available on the County’s website the day following the meeting, action reports are posted to the website within 48 hours after the meeting, copy testes are posted to the website the Monday following a meeting and minutes are completed and approved as quickly as possible.

I-1 BRIEFING ITEM: LAND DEVELOPMENT APPLICATIONS, SEPTEMBER 9, 2015 PUBLIC HEARING (MERRITHEW/BARKER)

John Merrithew of Planning and Zoning stated that there were a total of 10 items on the September 9, 2015, Public Hearing agenda. Of the seven land development applications, five cases were heard by the Planning Commission (Commission), and the Commission is recommending approval of all five applications. There are policy issues with the Whitman South application to rezone TR-1 and TR-3 property to PD-CC-CC (Planned Development-Commercial Center-Community Center) and develop a retail center at Braddock Road and Rt. 659 in the Transition Policy area. There are also policy issues with the Brambleton Business Campus proposal to rezone PD-GI (Planned Development-

Action Report Board Business Meeting September 2, 2015 Page 2

General Industry) land to PD-IP (Planned Development-Industrial Park) because of the loss of heavy industrial land.

Of the remaining cases, two are coming directly to the Board without Commission review. Both cases, a special exception (SPEX) under the 1972 Zoning Ordinance to allow a data center in Sterling, and a minor special exception (SPMI) to amend a sign plan in Belmont Executive Center are supported by staff.

Board Request:

Supervisor Clarke requested that staff provide Board members with the permitted uses for both the PD-GI and PD-IP zoning districts associated with the Brambleton Business Campus application prior to the public hearing.


1. APPOINTMENTS

a. CONFIRMATIONS

Supervisor Clarke moved that the Board of Supervisors confirm the following appointments with terms expiring December 31, 2015, unless otherwise noted (Consent item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.):

Regional Specific Appointments:

Northern Virginia Workforce Investment Board Christopher R. Turner as a Loudoun County Business representative. Term date: 9/30/2019


Transportation Improvement and Safety Commission Daryl Borgquist as the Catoctin District representative


Advisory Commission on Youth Lauren Mitchell as a Community Member representative.

Building Code and Appeals Board Daniel Sweeney, Jr. as an at-large representative. Term date: 9/30/2019

Community Services Board Sharad Tandale as an at-large representative. Term date: 6/30/2018 Joe Granata as an at-large representative. Term date: 6/30/2018 Scott Zeiter as an at-large representative. Term date: 6/30/2018


Cynthia A. Cox as an at-large representative. Term date: 6/30/2017

Disability Services Board Charles Franklin as an at-large representative. Term date: 9/30/2018 Kamalkumar Kansara as an at-large representative. Term date: 9/30/2018

Family Services Advisory Board Abbey Oganwali as an at-large representative. Term date: 9/30/2019 Vickie Koth as an at-large representative. Term date: 9/30/2019 Piper Kuesters as an at-large representative. Term date: 9/30/2019

b. NOMINATIONS

Board of Birmingham Green Chairman Scott York nominated Betsy Murphy

Supervisor Volpe moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

Chairman York moved that the Board of Supervisors approve the appointment of Betsy Murphy to the Board of Birmingham Green. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

Courthouse Grounds and Facilities Committee Supervisor Eugene Delgaudio nominated William Peters


2. ADMINISTRATIVE ITEMS REPORT OF SEPTEMBER 2, 2015

Supervisor Clarke moved that the Board of Supervisors approve the Administrative Items Report of September 2, 2015. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)


The Board of Supervisors moved to (1) approve the budget adjustments as set out in the September 2, 2015, Administrative Items Report: BA-3697050; BA-3697228, BA-3788807, BA-3813004, BA-3881908, BA-3908320, BA-3941307, BA-3961828, and BA-3942991 (2) make an increase in appropriations of $21,388,333.99 in the General Fund, and 3)recognize an increase in revenue in the amount of $1,390,291.99 in the General Fund.

Staff Contacts: John Sandy, County Administration; Penny Newquist and Erin McLellan, Management & Financial Services



The Board of Supervisors moved to approve the April 15, 2015 and May 6, 2015, Board Business Meeting Minutes.

The Board of Supervisors further moved to approve the May 13, 2015 and June 10, 2015, Board Public Hearing Minutes.

The following Summaries were included in the packet:

Economic Development Committee Meeting Summary – July 20, 2015 Finance/Government Services and Operations Committee Summary – July 14, 2015 Transportation and Land Use Committee Meeting Summary - April 7, 2015 Special Transportation and Land Use Committee Meeting Summary - April 8, 2015 Transportation and Land Use Committee Meeting Summary - May 15, 2015 Special Transportation and Land Use Committee Meeting Summary - May 27, 2015 Transportation and Land Use Committee Meeting Summary - June 19, 2015 Transportation and Land Use Committee Meeting Summary - July 17, 2015




1. BLAD-2014-0017, Loudoun Center 2. DEDI-2008-0032, Lansdowne Section 2B, Lot 1A1F 3. DEDI-2008-0033, Ash Mill, LLC 4. DEDI-2008-0034, Howard Hughes Medical Institute 5. DEDI-2008-0035, Meladon Park, LLC, Lots 6, 7, 8 and Parcel B 6. DEDI-2008-0036, Meladon Park, LLC, Lot 1D 7. DEDI-2008-0037, Loudoun Intertech Development Corporation 8. DEDI-2008-0038, Ashburn Village Office Park Lots 2 & 3 9. ESMT-2008-0079, Lansdowne Section 2B, Lot 1A1E 10. ESMT-2008-0081, Ashbrook Commons Parcel 1-A and Lot P3 11. SBRD-2007-0021, Dawson’s Corner Proffered Park Site 12. SBWV-2015-0008, Forest Manor Ph1 Pcl A Claiborne Pkwy 13. SBWV-2015-0009, Forest Manor Ph 2 Pcl B Claiborne Pkwy

Staff Contacts: Michael Seigfried & William M. Himel, Building and Development; Mindy Palleija, County Attorney’s Office

d. Amendment to Interim Agreement for 772 North Parking Garage

The Board of Supervisors moved to approve the Second Amendment to the Interim Agreement between the County of Loudoun and CLS Parking, LC; authorize the Chairman or the County Administrator to sign the amendment; and further authorize the County Administrator to take action reasonably necessary and advisable, within his discretion, to exercise and protect the County’s rights under the Interim


Agreement, as amended, including, but not limited to, extending the time for the parties’ compliance thereof.

Staff Contacts: Cheryl Middleton, Management & Financial Services; Charles Yudd, County Administration

e. Grant Of Easement Over County Property – Franklin Park (Virginia Electric and Power Company Utility Easement)t

The Board of Supervisors moved to approve the requested grant of easement to Virginia Electric and Power Company as shown on plat number 48-15-0044, and that the Chairman, Vice-Chairman or County Administrator be authorized to execute a Right-of-Way Agreement or other form of deed of easement acceptable in form to the County Attorney.

Staff Contacts: Chris Glassmoyer & Joe Kroboth, Transportation and Capital Infrastructure; Mark Novak, Parks, Recreation and Community Services; John Powell & Leo Rogers, County Attorney’s Office

f. Installation Of Traffic Calming Measures On North Argonne Avenue In The Sterling Park Community

The Board of Supervisors moved to request that the Virginia Department of Transportation review and approve the installation of the “$200 Additional Fines for Speeding” signs as described in Attachment 1 of the September 2, 2015 Administrative Items Report.

Staff Contacts: Eloisa Thring, Kathleen Leidich & Joe Kroboth, Transportation and Capital Infrastructure

g. Change Of Start Time For The September 16, 2015, Board Of Supervisors Business Meeting

The Board of Supervisors moved to confirm the start time of the September 16, 2015, Business Meeting to be 3:00 p.m. in order to provide for a Committee of the Whole discussion.


h. Timeline Extension For Cmpt-2014-0003 Public Safety Firing Range

The Board of Supervisors moved to approve a timeline extension of 730 days from the date of application acceptance (September 16, 2014), to September 15, 2016, for Planning Commission action on CMPT-2014-0003, Public Safety Firing Range.


i. Resolution Establishing 401(A) Profit Sharing Plan


The Board of Supervisors moved to adopt the Resolution Establishing a 401(a) Profit Sharing Plan attached hereto for the purpose of depositing contributions to be made by the County on the County Administrator’s behalf in accordance with the terms of his employment contract. The Board of Supervisors further moved that the Benefits Manager be authorized to execute all necessary agreements with ICMA Retirement Corporation incidental to the administration of the Plan, which have been approved as to form by the County Attorney.

j. Secondary Road Addition: Loudoun Valley Estates Section 6

The Board of Supervisors moved to approve the Resolution.

k. Secondary Road Addition: Peace Plantation 1 Sections 1, 2 & 3


3. NAMING OF THE C.D. SMITH PROFFERED PARK(DULLES)

Supervisor Clarke moved that the Board of Supervisors adopt the Resolution Naming C.D. Smith Park Site in the Dulles District, as set forth in Attachment 3 to the September 2, 2015, Board of Supervisors Business Meeting action item naming the park Meadow Glen Park. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)


4. PARTICIPATION OF LOUDOUN COUNTY IN THE VML/VACo VIRGINIA INVESTMENT POOL TRUST FUND (COUNTYWIDE)

Supervisor Clarke moved that the Board of Supervisors (a) approve the participation of Loudoun County in the VACo/VML Virginia Investment Pool Trust Fund (Virginia Investment Pool) for the purpose of investing money belonging to the County or within the County’s control, other than sinking funds, in the Virginia Investment Pool; and (b) authorize the County Treasurer and the County Attorney’s Office to draft the required documents, including an ordinance, aimed to the participation of Loudoun County in the Virginia Investment Pool for presentation to the Board of Supervisors.

Supervisor Clarke further moved that the Board of Supervisors forward the Loudoun County Participation in the VML-VACo Investment Pool Trust Fund item to a future public hearing agenda. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

Staff Contacts: Jason Meil & Roger Zurn, Treasurer’s Office

5. TRANSPORTATION & TRANSIT INFORMATIONAL PUBLICATION (COUNTYWIDE)


Chairman York moved that the Board of Supervisors approve funding in an amount not to exceed $60,000 for the design, printing, and postage an informational publication regarding transportation and transit projects; and direct staff to secure a contractor to produce the publication as soon as possible. (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

Board Request:

Supervisor Clarke requested that staff provide Board members with the final draft for review prior to publication. Supervisor Volpe added that the Board review should be no longer than 48 hours.

Staff Contacts: Glen Barbour & Tim Hemstreet, County Administration

6. RENAMING OF PORTIONS OF LIGHTRIDGE FARM ROAD (BLUE RIDGE)

Supervisor Clarke moved that the Board of Supervisors approve the renaming of the central segment of Lightridge Farm Road to Ruffed Grouse Court and the southern segment of Lightridge Farm Road to Auburn Farm Road as shown on Attachment 1 to the September 2, 2015, Board of Supervisors Business Meeting action item. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

Staff Contacts: Mike Fauss & Larry Stipek, Mapping and Geographic Information

7. TRAFFIC CONGESTION AND SAFETY IMPROVEMENTS AT THE INTERSECTION OF BELMONT RIDGE ROAD AND NORTHSTAR BOULEVARD (BLUE RIDGE)

Supervisor Clarke moved that the Board of Supervisors direct staff to proceed with implementation of both 1) the preferred interim improvements (pavement marking and tubular posts) and and 2) long term improvements (traffic signal) for the Belmont Ridge Road and Northstar Boulevard intersection.

Supervisor Clarke further moved that the Board of Supervisors direct staff to implement the interim improvements at the subject intersection in coordination with the future traffic signal at the intersection of Belmont Ridge Road at Croson Lane.

Supervisor Clarke further moved that the Board of Supervisors amend the FY 2016 Capital Improvements Program (CIP) budget and authorize staff to execute a budget adjustment to appropriate $176,166.81 of the regional road improvement cash proffer funds contributed to the County pursuant to the ZMAP 2004-0023, The Towns of Belmont Ridge, Proffer V.C (Proffer Sequence Number 99067482) in the Public Facilities Fund and transfer that amount to the Capital Fund for engineering design services and construction of near term improvements and for engineering design services of a traffic signal at the Belmont Ridge Road (Route 659) and Northstar Boulevard intersection.


Supervisor Clarke further moved that the Board authorize staff to execute a budget adjustment to transfer $35,870.19 from the Traffic Signal Contingency account to the Belmont Ridge Road at Northstar Boulevard traffic signal project account in the Capital Fund for the design of a traffic signal at the Belmont Ridge Road (Route 659) and Northstar Boulevard intersection.

Supervisor Clarke further moved that the Board direct staff to include $510,000, the cost to construct the long term traffic signal improvement, for funding consideration in the FY 2017-2022 CIP budget process. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)


8. IDENTIFICATION OF FUNDS FOR THE TRAFFIC SIGNAL AT THE INTERSECTION OF GLOUCESTER PARKWAY AND SMITH SWITCH ROAD/ASHBY PONDS BOULEVARD (BROAD RUN)

Supervisor Clarke moved that the Board of Supervisors direct staff to prepare a budget adjustment to amend the FY 2016 Capital Improvements Program budget by appropriating in the Public Facilities Fund $145,743.37 from ZMAP-2002-0016, Sequence Number 99065905 and $257,272 from ZMAP-2002-0016, Sequence Number 99064780, and transfer those amounts to the Capital Fund to fund the installation of a traffic signal at the intersection of Gloucester Parkway and Smith Switch Road/Ashby Ponds Boulevard. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)


9. IDENTIFICATION OF FUNDS FOR THE TRAFFIC SIGNAL AT THE INTERSECTION OF NORTHSTAR BOULEVARD AND RYAN ROAD (BLUE RIDGE)

Supervisor Clarke moved that the Board of Supervisors direct staff to prepare a budget adjustment to amend the FY 2016 Capital Improvements Program budget by appropriating $129,699.24 in the Public Facilities Fund, as identified in Table 1, and transfer that amount to the Capital Fund, and transfer $175,000 within the Capital Fund from the Traffic Signal Contingency account to the Northstar Boulevard and Ryan Road Traffic Signal project account. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)


10. *DEFERRED* TRANSIT ADVISORY BOARD COMPOSITION (COUNTYWIDE)



Staff Contacts: Paul Mounier, Kathleen Leidich & Joe Kroboth, Transportation and Capital Infrastructure

11. BOARD MEMBER INITIATIVE: AMENDMENT TO THE RULES OF ORDER – MEETING ATTENDANCE FOR ADVISORY BOARDS

Chairman York moved that the Board of Supervisors direct staff to amend the Rules of Order to allow the Board to remove an appointee from a committee, commission, or board should the leadership of said entity recommend removal due to excessive absences. The removal will be considered by the Board after the district office of the nominating Supervisor has the opportunity to pursue corrective measures. (Seconded by Supervisor Higgins. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)


12. BOARD MEMBER INITIATIVE: REQUEST FOR GENERAL FUNDS TO SUPPORT THE CREATION AND IMPLEMENTATION OF MEMORIAL ON THE COURTHOUSE GROUNDS

Chairman York moved that the Board of Supervisors support and work with the Loudoun County community in their desire to design and plan a memorial(s) on the courthouse grounds that honors and remembers the enslaved that were sold on the courthouse steps and those individuals from Loudoun County who fought for the Union during the Civil War.

Chairman York further moved that $50,000 from the General Fund be used for the construction of the memorial(s), but held in reserve until the remaining portion of the monies needed has been raised.

Chairman York further moved that, if needed, funds from the $50,000 be used for the placement of a historical marker recognizing the Loudoun County Courthouse as making a significant contribution to the understanding of the Underground Railroad in American history and is part of the National Underground Railroad Network to Freedom. (Seconded by Supervisor Williams.)

Supervisor Reid requested that the motion be divided.

(Chairman York’s motion to support the design and plan of a memorial passed 8-0-1, Vice Chairman Buona absent for the vote.)

(Chairman York’s motion to approve funding of $50,000 from the General Fund passed 7-0-1-1; Vice Chairman Buona absent for the vote, Supervisor Reid abstained.)


Action Report Board Business Meeting September 2, 2015 Page 10 13. BOARD MEMBER INITIATIVE: AUTHORIZATION OF FUNDS FOR TRAFFIC

CALMING AND IMPROVEMENTS TO AUGUSTA DRIVE, BOTH PORTIONS OF SENECA RIDGE DRIVE, AND THE ENTRANCE TO SENECA RIDGE MIDDLE SCHOOL

Supervisor Volpe moved that the Board of Supervisors direct staff to authorize funds from Fiscal Year 2015 in the amount of $500,000 for traffic calming and improvements to Augusta Drive, both portions of Seneca Ridge Drive, and the entrance to Seneca Ridge Middle School. (Seconded by Supervisor Williams.)

Supervisor Volpe accepted Chairman York’s friendly amendment to add to the motion that with the exception of funds needed for the study, no other funds be expended until the plan is brought before the Board for review.

(Supervisor Volpe’s motion, as amended, passed 8-0-1, Vice Chairman Buona absent for the vote.)


14. Finance/Government Services and Operations Committee Report:

14a. AGREEMENT FOR OCCUPANCY OF THE LANSDOWNE PUBLIC SAFETY CENTER (ASHBURN)

Supervisor Clarke moved the recommendation of the Finance/Government Services and Operations Committee that the County Administrator be authorized to terminate the existing lease agreement with the Ashburn Volunteer Fire and Rescue Company at the Lansdowne Public Safety Center.

Supervisor Clarke further moved that the County Administrator be authorized to enter into the agreement provided as Attachment 1 to the September 2, 2015 Action Item for the occupancy of the Lansdowne Public Safety Center with the Ashburn Volunteer Fire and Rescue Company. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

Staff Contacts: W. Keith Brower, Fire, Rescue and Emergency Services; Ernest Brown, General Services; Steve Torpy, Parks, Recreation and Community Services

14b. INCENTIVE AGREEMENT WITH THE CHILDREN’S SCIENCE CENTER (BROAD RUN)

Supervisor Letourneau moved that the Board of Supervisors approve the draft Incentive Agreement between the County of Loudoun and the Children’s Science Center in the amount of $250,000 with appropriate modifications, if any, determined by the Director of Economic Development and approved as to form


by the County Attorney; authorize the County Administrator to sign the agreement; and authorize the County Administrator or his designee to exercise the rights of the County of Loudoun under the terms of the agreement. (Seconded by Supervisor Clarke. The motion passed 7-0-1-1; Vice Chairman Buona absent for the vote, Supervisor Delgaudio abstained.)

Staff Contacts: Kristin Bennett & Buddy Rizer, Economic Development

14c. WATERFORD MILL STABILIZATION MAP-21 PROJECT AGREEMENT AMENDMENT/VIRGINIA DEPARTMENT OF TRANSPORTATION (CATOCTIN)

Supervisor Clarke moved that the Loudoun County Board of Supervisors approve the Virginia Department of Transportation amended Standard Project Administration Agreement for the Waterford Mill Stabilization MAP-21 Project which:

a. Transfers $503,754 in appropriated federal grant funds from the Phillip’s Farm Pull-Off MAP-21 project to the Waterford Mill Stabilization MAP-21 project.

b. Appropriates $71,000 in federal grant fund from the Waterford Old School MAP-21 Project to the Waterford Mill Stabilization MAP-21 project.

c. Appropriates $143,689 in-kind match funds from the Waterford Foundation utilizing the 2008 assessed value of the Waterford Mill.

d. Authorizes the County Administrator to sign subsequent Standard Project Administration Agreements which do not involve a change in funding levels.

Supervisor Clarke further moved that Staff be directed to process the budget adjustment to reflect this action. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

Staff Contacts: Peter Malgieri & Joe Kroboth, Transportation and Capital Infrastructure

14d. PROPOSED FY 2021- FY 2030 CAPITAL NEEDS ASSESSMENT (COUNTYWIDE)

Supervisor Clarke moved the Board of Supervisors place the Proposed FY 2021 – FY 2030 Capital Needs Assessment on the agenda for the Board’s Public Hearing in September of 2015. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)


Staff Contacts: Dan Csizmar & Joe Kroboth, Transportation and Capital Infrastructure; John Merrithew, Planning and Zoning; Beth Hilkemeyer, Management and Financial Services

14e. COUNTY GOVERNMENT OFFICE SPACE (COUNTYWIDE)

Supervisor Clarke moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors direct staff to conduct the General Government Office Space Transition Strategy as generally described within the July 15, 2015 Business Meeting item, including affirmation of the Committee’s responses to the Defining Parameters as may be amended by Board. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

Staff Contacts: James Koenig & Ernest Brown, General Services; Paul Brown, Transportation and Capital Infrastructure

15. Transportation and Land Use Committee Report:

15a. ZMAP-2012-0006, SPEX-2012-0011, SPEX-2012-0054, SPMI-2012-0020, SPMI-2015-0003 & SPMI-2015-0005 / WATERSIDE (BROAD RUN)

Supervisor Williams moved that the Board of Supervisors approve ZMAP-2012-0006, SPEX-2012-0011, SPEX-2012-0054, SPMI-2012-0020, SPMI-2015-0003, SPMI-2015-0005, Waterside, with a zoning effective date of September 16, 2015, subject to the Proffer Statement dated September 1, 2015 and the Conditions of Approval dated August 31, 2015 and based on the Findings for Approval (attached to the September 2, 2015 Action Item). (Seconded by Supervisor Reid. The motion passed 6-2-1; Supervisors Delgaudio and Higgins voted no, Vice Chairman Buona was absent for the vote.)

Staff Contacts: Judi Birkitt & Ricky Barker, Planning and Zoning

R-1 RESOLUTION HONORING CONNIE MCDONALD

(This Resolution was initiated by Chairman York)

Supervisor Clarke moved that the Board of Supervisors approve this Resolution of Appreciation for Constance F. McDonald. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

The Resolution was presented to Connie McDonald.


R-2 PROCLAMATION DECLARING LABOR OF LOVE WEEKEND

(This Resolution was initiated by Chairman York)


Supervisor Clarke moved that the Loudoun County Board of Supervisors adopt a proclamation declaring Labor Day Weekend to be a weekend devoted to laboring in love. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

The Proclamation was presented to Norman Duncan.


R-3 PROCLAMATION OF SEPTEMBER 20, 2015 AS MILITARY APPRECIATION DAY IN LOUDOUN

(This Proclamation was initiated by Chairman York, Vice Chairman Buona and Supervisor Williams)

Supervisor Clarke moved that the Board of Supervisors approve the Proclamation recognizing September 20, 2015 as Military Appreciation Day in Loudoun County. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

The Proclamation was presented to representatives of local military organizations.

Staff Contacts: Robin Bartok, Staff Aide to Chairman York; Dorri O’Brien, Staff Aide to Vice Chairman Buona; Caleb Weitz, Staff Aide to Supervisor Williams

R-4 RESOLUTION OF COMMENDATION FOR EAGLE SCOUT LUKE BORMAN

(This Resolution was initiated by Supervisor Volpe)

Supervisor Clarke moved that the Board of Supervisors approve this Resolution of Commendation for Luke Borman, Troop 572, Sterling, Virginia, recognizing his attainment of the rank of Eagle Scout and that this resolution be made part of the permanent record of Loudoun County. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)



R-5 RESOLUTION RECOGNIZING THE 20TH ANNIVERSARY OF SOUTH RIDING

(This Resolution was initiated by Supervisor Letourneau)

Supervisor Clarke moved that the Board of Supervisors approve the Resolution of Commendation Recognizing the 20th Anniversary of South Riding Proprietary and commends the community for their many contributions to Loudoun County. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)


The Resolution was presented to Kevin Turner, President of South Riding Proprietary (SRP); Scott Fisher, Vice President of SRP; Estee LaClare, Secretary of SRP; Ted Lange, Board Member of SRP; and Wendy Taylor, General Manager of SRP.


R-6 PROCLAMATION RECOGNIZING SEPTEMBER 9, 2015 AS INTERNATIONAL FETAL ALCOHOL SYNDROME DISORDERS AWARENESS DAY IN LOUDOUN COUNTY

(This Proclamation was initiated by Supervisor Letourneau)

Supervisor Clarke moved that the Board of Supervisors designate September 9, 2015 as International Fetal Alcohol Syndrome Disorders Awareness Day in Loudoun County. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

The Resolution was presented to Lisa Glasgow and Pam Spiering.

Staff Contact: Tom Parker, Staff Aide to Supervisor Letourneau

R-7 RESOLUTION RECOGNIZING SEPTEMBER 7 THROUGH SEPTEMBER 11 AS NATIONAL PAYROLL WEEK

(This Resolution was initiated by Supervisor Reid)

Supervisor Clarke moved that the Loudoun County Board of Supervisors adopt a Resolution Proclaiming the first full week of September National Payroll Week in Loudoun County. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)



R-8 RESOLUTION OF COMMENDATION FOR EAGLE SCOUT JAMES DALTON ZENTZ, TROOP 968, STERLING, VIRGINIA

(This Resolution was initiated by Supervisor Delgaudio)

Supervisor Clarke moved that this Resolution of Commendation be approved for James Dalton Zentz member of Troop 968 of Sterling, Virginia, recognizing his attainment of the rank of Eagle Scout and that this resolution be made part of the permanent record of Loudoun County. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

The Resolution was presented to James Dalton Zentz.


Staff Contacts: Joe Patten & Dustin Howard, Staff Aides to Supervisor Delgaudio

R-9 RESOLUTION OF COMMENDATION FOR EAGLE SCOUT OMEED HEMMAT, TROOP 786, STERLING, VIRGINIA


Supervisor Clarke moved that the Board of Supervisors approve this Resolution of Commendation for Omeed Hemmat, Troop 786 of Sterling, Virginia, recognizing his attainment of the rank of Eagle Scout and that this resolution be made part of the permanent record of Loudoun County. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)



R-10 RESOLUTION OF COMMENDATION FOR EAGLE SCOUT ABDUELWAHAB HUSSEIN, TROOP 786, STERLING, VIRGINIA


Supervisor Clarke moved that the Board of Supervisors approve this Resolution of Commendation for Abduelwahab Hussein, Troop 786 of Sterling, Virginia, recognizing his attainment of the rank of Eagle Scout and that this resolution be made part of the permanent record of Loudoun County. (Consent Item) (Seconded by Supervisor Williams. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)



- CLOSED SESSION

Supervisor Williams moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (3) to consider the acquisition and disposition of real property in Leesburg related to the courthouse expansion. A discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board. (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)

Supervisor Williams moved that the closed session be adjourned, that the Board of Supervisors reconvene its public meeting, and that the minutes of the public meeting should reflect that no formal action was taken in the closed session. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Vice Chairman Buona absent for the vote.)


Supervisor Williams moved that the Resolution Certifying the Closed Session be adopted and reflected in the minutes of this public meeting (Seconded by Supervisor Volpe. The motion passed 8-0-1, Vice Chairman Buona absent for the vote):


Whereas, the Loudoun County Board of Supervisors this 2nd day of September, 2015, convened in closed session by an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act:

Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors.

Staff Contact: Leo P. Rogers, County Attorney

MEMORANDUM

COUNTY OF LOUDOUN

DATE: September 11, 2015



SUBJECT: Action Report of the September 9, 2015 Board of Supervisors Public Hearing

Listed below is a summary report of the Board’s action taken at its September 9, 2015, Board of Supervisors Public Hearing. Please work with your staff to follow through on the Board’s action as noted.

1. APPL-2015-0008 / MORLEY CORNER PROFFERS (ASHBURN)

Vice Chairman Buona moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion failed 3-3-2, Supervisors Clarke, Letourneau and York opposed; Supervisors Higgins and Reid absent for the vote.)

Vice Chairman Buona moved that the Board of Supervisors forward APPL 2015-0008, Morley Corner Proffers, to the September 16, 2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor Volpe. The motion passed 6-0-2, Supervisors Higgins and Reid absent for the vote.)

The applicant’s representative, Andrew Painter, agreed to a timeline extension.

Board Request:

Supervisor Clarke requested that staff provide Board members with examples of similar proffer language where it had been adhered to prior to the Business Meeting.

Staff Contacts: Amy Kresge & Ricky Barker, Planning and Zoning

2. COUNTY OF LOUDOUN, VIRGINIA – PROPOSED CAPITAL NEEDS ASSESSMENT, FY 2021 – FY 2030 (COUNTYWIDE)

Vice Chairman Buona moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion passed 4-1-3, Supervisor Clarke opposed; Supervisors Higgins, Letourneau and Reid absent for the vote.)

Vice Chairman Buona moved that the Board of Supervisors adopt the Proposed FY 2021 – FY 2030 Capital Needs Assessment as amended by the Planning Commission and Fiscal Impact Committee. (Seconded by Supervisor Volpe. The motion passed 5-1-2, Supervisor Delgaudio opposed; Supervisors Higgins and Reid absent for the vote.)


Board of Supervisors Public Hearing Action Report September 9, 2015 Page 2 3. AMENDMENTS TO CHAPTER 1066 OF THE CODIFIED ORDINANCES OF

LOUDOUN COUNTY – PRIVATE SEWAGE DISPOSAL SYSTEMS (COUNTYWIDE)

Chairman York moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. The motion passed 5-0-3, Supervisors Higgins, Reid and Volpe absent for the vote.)

Chairman York moved that the Board of Supervisors adopt the proposed amendment to Chapter 1066 as contained in Attachment 1 to the September 9, 2015, Board of Supervisors Public Hearing Staff Report. (Seconded by Supervisor Clarke. The motion passed 5-0-3, Supervisors Higgins, Reid and Volpe absent for the vote.)

Staff Contacts: Jerry Franklin & David Goodfriend, Health Department

4. SPMI-2015-0007 / BELMONT EXECUTIVE CENTER SIGN DEVELOPMENT PLAN AMENDMENT (ASHBURN)

Vice Chairman Buona moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Delgaudio. The motion passed 5-0-3, Supervisors Higgins, Reid and Volpe absent for the vote.)

Vice Chairman Buona moved that the Board of Supervisors approve SPMI-2015-0007, Belmont Executive Center Sign Development Plan Amendment, subject to the Conditions of Approval dated August 26, 2015, and based on the Findings for Approval contained in the September 9, 2015, Board of Supervisors Public Hearing Staff Report. (Seconded by Supervisor Delgaudio. The motion passed 6-0-2, Supervisors Higgins and Reid absent for the vote.)

Staff Contacts: Kelly Duty & Ricky Barker, Planning and Zoning

5. ZRTD-2015-0003 / ASHBURN NORTH EQUINIX (BROAD RUN)

Chairman York moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion passed 6-0-2, Supervisors Higgins and Reid absent for the vote.)

Chairman York moved that the Board of Supervisors approve ZRTD 2015-0003, Ashburn North Equinix, subject to the Proffer Statement dated September 1, 2015 and based on the Findings for Approval contained in the September 9, 2015, Board of Supervisors Public Hearing Staff Report. (Seconded by Vice Chairman Buona. The motion passed 6-0-2, Supervisors Higgins and Reid absent for the vote.)

Staff Contacts: Jackie Harlow & Ricky Barker, Planning and Zoning

Board of Supervisors Public Hearing Action Report September 9, 2015 Page 3 6. ZRTD-2013-0007, SPEX-2013-0020, SPMI-2014-0016, ZMOD-2015-0007, SPEX-

2013-0023 & CMPT-2013-0008 / CASCADES BUSINESS CENTER DAY CARE & CASCADES BUSINESS CENTER TELECOMMUNICATION (STERLING)

Supervisor Delgaudio moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe.)

Supervisor Delgaudio withdrew his motion to suspend the rules.

Supervisor Delgaudio moved that the Board of Supervisors forward ZRTD-2013-0007, CMPT-2013-0008, SPEX-2013-0023, SPMI-2014-0016, ZMOD-2015-0007, and SPEX-2013-0020, Cascades Business Center Day Care and Telecommunication Expansion, to the October 7, 2015, Board Business Meeting for action. (Seconded by Supervisor Volpe. The motion passed 6-0-2, Supervisors Higgins and Reid absent for the vote.)

Staff Contacts: Evan Harlow & Ricky Barker, Planning and Zoning

7. SPEX-2015-0027 / DOWNS PARK (BROAD RUN)

Chairman York moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion passed 6-0-2, Supervisors Higgins and Reid absent for the vote.)

Chairman York moved that the Board of Supervisors approve SPEX-2015-0027, Downs Park, subject to the Conditions of Approval dated September 2, 2015, excluding Condition #10, line A, and based on the Findings for Approval included in the September 9, 2015 Board of Supervisors Public Hearing staff report.

Chairman York further moved that the applicant shall permit interparcel access along the western boundary of the property for the purposes of permitting access to Sterling Boulevard by PIN #045-37-0852 (at a location reasonably located by the applicant), upon request of the owner of PIN #045-37-0852, such cost of interparcel access will be borne by the owner of PIN #045-37-0852. (Seconded by Supervisor Volpe)

Chairman York accepted Supervisor Clarke’s friendly amendment to change the word “permit” to “allow”.

(Chairman York’s motion, as amended, passed 6-0-2, Supervisors Higgins and Reid absent for the vote.)

Staff Contacts: M. Tyler Klein & Ricky Barker, Planning and Zoning

8. SPEX-2014-0019, CMPT-2014-0005 / VERIZON WIRELESS CONKLIN GRID (DULLES)

Supervisor Letourneau moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. The motion passed 6-0-2, Supervisors Higgins and Reid absent for the vote.)

Board of Supervisors Public Hearing Action Report September 9, 2015 Page 4

Supervisor Letourneau moved that the Board of Supervisors ratify CMPT 2014-0005, Verizon Wireless Conklin Grid, based on the Findings for Approval dated September 9, 2015 and subject to the Commission Permit Plat dated July 22, 2013 and revised through June 25, 2015 as included in the September 9, 2015, Board of Supervisors Public Hearing staff report.

Supervisor Letourneau further moved that the Board of Supervisors approve SPEX 2014-0019, Verizon Wireless Conklin Grid, subject to the Conditions of Approval dated August 11, 2015 and based on the Findings for Approval included in the September 9, 2015, Board of Supervisors Public Hearing staff report. (Seconded by Supervisor Volpe. The motion passed 6-0-2, Supervisors Higgins and Reid absent for the vote.)


9. ZMAP-2014-0008, SPEX-2014-0013, SPEX-2014-0014 / WHITMAN PROPERTY – SOUTH (DULLES)

Supervisor Letourneau moved that the Board of Supervisors forward the ZMAP-2014-0008, SPEX-2014-0013, SPEX-2014-0014, Whitman Property-South, to October Transportation and Land Use Committee for further discussion. (Seconded by Supervisor Clarke. The motion passed 6-0-2, Supervisors Higgins and Reid absent for the vote.

The applicant’s representative, Roy Barnett, agreed to a timeline extension to November 18, 2015.

Board Request:

Supervisor Clarke requested that staff quantify the walkability of the surrounding communities when preparing the Transportation and Land Use Committee item.


10. ZMAP-2012-0017, SPEX-2013-0007 / BRAMBLETON BUSINESS CAMPUS (BLUE RIDGE)

Supervisor Clarke moved that the Board of Supervisors forward ZMAP-2012-0017 & SPEX-2013-0007, Brambleton Business Campus, to the October 7, 2015 Board of Supervisors Business Meeting for action. (Seconded by Supervisor Delgaudio. The motion passed 6-0-2, Supervisors Higgins and Reid absent for the vote.)


MEMORANDUM

COUNTY OF LOUDOUN

DATE: September 18, 2015



SUBJECT: Action Report of the September 16, 2015, Board of Supervisors Business Meeting

Listed below is a summary report of the Board’s action taken at its September 16, 2015, Board of Supervisors Business Meeting. Please work with your staff to follow through on the Board action as noted.

3:00 P.M. – Committee of the Whole

1. Silver Line Comprehensive Plan Amendment Update (Broad Run & Dulles)

Eric Rothman, with HR&A, stated the County identified four goals to guide development of the silver line station areas: prompt realization of tax revenues to support future Metrorail operations; maximizing future employment generation; achieving the desired land use pattern; and minimizing demands on the county’s transportation infrastructure. He noted that land use trends at 15 airports around the world were assessed and six were selected for in-depth study. Airport land use development patterns are extremely varied and driven by the unique characteristics of the regional economy of each airport. Residential development is the most frequent incompatible land use around airports. Airport-adjacent land development is most successful when it is directed by a partnership between airport operators and local governments.

Five recommendations were provided based on the team’s analysis: 1) maintain current Plan Policy and Zoning at the Loudoun Gateway Station Area to promote job-generating, airport-compatible uses; 2) consider a catalytic anchor use at the Loudoun Gateway Station Area, if the office market remains stagnant; 3) work with the Metropolitan Washington Airports Authority (MWAA) to encourage airport-compatible development at the Loudoun Gateway Station Area; 4) continue to pursue commercial development at the Ashburn Station Area; and 5) consider interim uses at the Station Areas to activate them, provide income for property owners, and generate tax revenues.

Chairman York moved that the Board of Supervisors accept the consultant's recommendations regarding 1) Maintaining Transit Related Employment Center (TREC) policies and zoning; 2) Considering partnerships and opportunities for catalytic anchor uses; 3) Working with MWAA to encourage airport-compatible development; 4) Maintaining existing policies to encourage commercial development at the Ashburn Station Area; and 5) Considering policy and zoning revisions to allow interim uses to


help activate the Station Areas, provide income for property owners, and generate tax revenues. (Seconded by Supervisor Volpe.)

Chairman York accepted Supervisor Volpe’s friendly amendment to add to the motion that staff be directed to research the stateside airports selected for study for any documented interim use language.

(Chairman York’s amended motion passed 5-1-2, Supervisor Delgaudio opposed; Supervisors Clarke and Reid absent for the vote.)

Board Request:

Chairman York requested that staff work to define the area around the airport where residential development should be limited.

The full discussion can be viewed via the following links (timestamp 00:07:43, approximately 3:07 pm):

http://loudoun.granicus.com/MediaPlayer.php?view_id=63&clip_id=4212&meta_id=88388 and continued (timestamp 05:17:07, approximately 8:17 pm):


Staff Contacts: Richard Klusek & Ricky Barker, Planning and Zoning

4:00 P.M. - Business Meeting

Adoption of Consent Agenda

Vice Chairman Buona moved that the Board of Supervisors adopt the following items on consent: 1a, 2, 3 (Motion #1), 5 (Motion #1), 6, 7, 8, 9, 10, 12, 13, 14, 15, 18a, 18b, 18c, 18d, 18e, 18f, 18g, 18h, 18i, 18j, R-1, R-2, R-3, and R-4. (Seconded by Supervisor Volpe. The motion passed 8-0.)

Additions/Deletions

Supervisor Reid requested to add an item titled Applicant Requirements for the Broad Run District Appointment. (This item was added to the Agenda as Item #21.)

Supervisor Delgaudio requested a Motion to Reconsider for Item #5 from the September 2, 2015, Board of Supervisors Meeting titled Transportation & Transit Informational Publication. (This item was added to the Agenda as Item #22.)





Action Report Board Business Meeting September 16, 2015 Page 3 Chairman’s Information Items

None.

I-1 Presentation of VACo Achievement Awards (Countywide)

Jim Campbell, Executive Director of Virginia Association of Counties (VACo), presented four VACo achievement awards. The first, Loudoun County’s Library Services was recognized in the customer service category for “After Hours Teen Center – Celebrating 10 years of Success” at Cascades Library, which was developed in direct response to a Board of Supervisors initiative that focused on meeting the gap of community services for youth ages 12-18. Second, Loudoun County won a top award in the Criminal Justice and Public Safety category for “Coordinated Community Response to Domestic Violence” (DART), which illustrates the inter-relationship of agencies and levels of response for addressing domestic violence. Third, Loudoun County won the top prize in the Information Technology category for the “Electronic Commerce” initiative that was developed by the Clerk of the Circuit Court. Last, Loudoun County won the top ranking in the Parks and Recreation category with “The Use of Volunteer GIS to Map Park and Trail Amenities.”

Staff Contacts: Glen Barbour & Tim Hemstreet, County Administration

I-2 2015 General Assembly Legislative Program (Countywide)

Assistant County Administrator Charles Yudd stated that the pre-filing deadline this year is December 7, 2015 and the 60-day session will begin on January 13, 2016.

Section A: New Positions – Action Requested

1. County funded mental health services for volunteer fire & rescue

Proposed Position: Seek legislation to amend § 15.2-1517 of the Code of Virginia to provide localities with the option of funding mental health treatment/counseling services through Employee Assistance Program-type “health insurance programs” for volunteer firefighters/EMTs.

Chairman York moved that the Board of Supervisors support legislation that would provide for County funded mental health services for volunteer fire & rescue. (Seconded by Supervisor Letourneau. The motion passed 8-0.)

2. Local authority to promulgate civil penalties for all types of onsite sewage treatment systems

Proposed Position: Support and/or seek legislation that allows localities to promulgate a schedule of civil penalties for different types of sewage systems.

Supervisor Clarke moved that the Board of Supervisors support legislation that would allow localities to promulgate civil penalties for different types of sewage treatment systems. (Seconded by Supervisor Volpe. The motion passed 8-0.)


3. Residential property disclosure statement of wastewater system

Proposed Position: Seek or support legislation that adds language related to wastewater system (onsite sewage system) and conducting due diligence on costs to the residential property disclosure statement.

Supervisor Clarke moved that the Board of Supervisors support legislation that would add language related to wastewater system (onsite sewage system) and conducting due diligence on costs to the residential property disclosure statement. (Seconded by Supervisor Volpe. The motion passed 8-0.)

4. Agreements to provide transportation for nonpublic school pupils

Proposed Position: Seek or support legislation that allows a local school board to provide transportation via public school bus or other means to nonpublic schools for field trips in addition to providing transportation to and from such schools.

Supervisor Volpe moved that the Board of Supervisors support legislation that includes in the agreements to provide transportation to nonpublic school pupils for field trips. (Seconded by Supervisor Delgaudio. The motion passed 8-0.)

5. Opposition to Northern Virginia Transportation Commission (NVTC) involvement in distribution of I-66 toll revenue

Proposed Position: Seek or support legislation that limits the involvement of NVTC in distribution of I-66 toll revenue.

Supervisor Reid moved that the Board of Supervisors support legislation that opposes the NVTC involvement in the setting and distribution of I-66 inside the beltway toll revenue. (Seconded by Vice Chairman Buona. The motion passed 8-0.)

Section B. Other Potential Items for 2016 Legislative Session

Potential State Acquisition of the Dulles Greenway

Chairman York requested that staff add an item to the next legislative packet providing a potential position of the state acquisition of the Dulles Greenway. He further requested information on how this project has been dealt with in the past.

Board Requests:

Vice Chairman Buona requested that staff investigate and provide background, issues and a potential position on the Law Enforcement Officers Procedural Guarantee Act, Va. Code §§9.1-500 – 9.1-507. (Currently, sheriff’s deputies are excluded from the protections afforded by this act.)


Supervisor Higgins requested that staff provide information that would allow local jurisdictions to require that property purchasers or home purchasers in the county are made aware through the disclosure of what the underlying zoning requires or allows on the property.

Supervisor Clarke requested that staff explore and provide a proposed position that would require the State Corporation Commission to hold any public hearings for a utility project that is to occur in a given jurisdiction in that jurisdiction.

Supervisor Clarke requested that staff look into and provide a proposed position that opposes broadband providers’ ability to check off census blocks as having coverage in an area even if they are only providing service to one home in the entire census block.

Supervisor Delgaudio requested that staff provide an update on any legislation related to reimbursement to localities for the unfunded mandate of the unaccompanied alien children in the state or the federal legislation as part of the legislative package.

Supervisor Letourneau requested that staff provide in the next packet information on the sunset of data center sales tax.


I-3 Dulles Community Outreach Project Recommendations (Blue Ridge & Dulles)

Joe Griffiths of Planning and Zoning provided a summary of the final Dulles Community Outreach Project. The project was developed to conduct dialogue with the stakeholders of the Dulles community to provide neighborhood and community wide priorities. The outreach project team was supported by an interdepartmental county team of staff members, a business leadership group, and a network of community advocates that helped to spread word about the effort and provide expertise on the community, itself. Community networking began in the fall of 2014, reaching out to the key stakeholders. Active outreach began in 2015 with two kickoff events at the Dulles Multi-Purpose Center, and one at the Brambleton Clubhouse (one for businesses and one for residents). Staff also conducted four focus groups, three with Dulles area high school students, and one with Dulles area seniors at the Dulles Multi-Purpose Center, and finally staff conducted four community work sessions.

Transportation was the number one concern of the stakeholders. Residents would like the to see more retail and cultural options in the community as well as more parks; especially the preservation of open space and area trees. Other interests were neighborhood bike network interconnectivity and social interconnectivity regarding communication between the neighborhoods. Interest in economic development, both in the form of job growth and growth in the medical industry, were also of great interest.

The full presentation can be viewed via the following link:



Staff Contacts: Joe Griffiths & Ricky Barker, Planning and Zoning

I-4 Department of Economic Development FY15 Annual Report (Countywide)

Buddy Rizer, Director of Economic Development (DED), stated in Fiscal Year (FY) 2015 there was more than $1.3 billion in commercial real estate investment in Loudoun County, Virginia. This represents a 459 percent increase over FY 2014, and is the largest investment recorded since the department began tracking this metric. The investment was made by 57 companies that were recruited or retained by DED in FY 2015, and is a 46 percent increase over the number of companies assisted the year before. These companies added or retained more than 3,400 county jobs.

The Annual Report can be viewed via the following link:


Staff Contact: Buddy Rizer, Economic Development

1. APPOINTMENTS

a. Confirmations

Vice Chairman Buona moved that the Board of Supervisors confirm the following appointments with terms expiring December 31, 2015, unless otherwise noted. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

Non-District Specific Appointment

Courts Grounds and Facilities Committee William Peters as an at-large representative

b. Nominations

Northern Virginia Regional Parks Authority Supervisor Clarke nominated Dan Kaseman for reappointment

Heritage Commission Supervisor Reid nominated Kevin Grigsby as the Leesburg District representative


2. Administrative Items Report of September 16, 2015

Vice Chairman Buona moved that the Board of Supervisors approve the Administrative Items Report of September 16, 2015. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)






The Board of Supervisors moved to (1) approve the budget adjustments as set out in the September 16, 2015, Administrative Items Report, (2) make an increase in appropriations of $3,954,562 in the FY 2015 General Fund and $300,222 in the FY 2016 General Fund, and (3) recognize an increase in revenue in the amount of $3,954,562 in the FY 2015 General Fund and in the amount of $300,222 in the FY 2016 General Fund.

Staff Contacts: Erin McLellan, Management and Budget; John Sandy, County Administration






1. ESMT-2015-0026, Belmont Ridge Road-Truro Parish/Edgar 2. HAML-2015-0003, Harmony Vis a Estates-Lots 15 & 16

Staff Contacts: William Himel & Mike Seigfried, Building and Development; Mindy Palleija, County Attorney’s Office

d. Authorization for the County Administrator to Execute the Standard Project Administration Agreement with the Virginia Department of Transportation: Poland Road and Edgewater Drive Roundabout

The Board of Supervisors moved to authorize the County Administrator to execute the attached Standard Project Administration Agreement and Appendices A and B between the County of Loudoun and the Virginia Department of Transportation for VDOT to administer Project UPC 106942 Poland Road and Edgewater Drive Roundabout. I further authorize the County Administrator to execute any necessary amendments to Appendix A subject to local funding not exceeding $950,000.

Staff Contacts: Terry Laycock & Joe Kroboth, Transportation and Capital Infrastructure

e. Local Governing Body Certification – Atlantic Contracting & Material Company, Inc. – Application For Virginia Department of Environmental Quality Air Pollution Control Permit


The Board of Supervisors moved to authorize the County Administrator or his designee to execute the Virginia Department of Environmental Quality – Air Permits Local Governing Body Certification Form certifying that the location and operation of the proposed Atlantic Contracting & Material Company, Inc. facility at 21101 Evergreen Mills Road, Leesburg, Virginia. (PIN 278-49-1882) is consistent with all applicable local land use ordinances.

Staff Contacts: Marie Genovese & Ricky Barker, Planning and Zoning; Ron Brown, County Attorney’s Office

f. Development, Joint Use, Easement, Maintenance, and Cost Sharing Agreement – Stormwater Management Pond for Ashburn Overlook and Belmont Ridge Road (Route 659) Widening

The Board of Supervisors moved to approve the Development, Joint Use, Easement, Maintenance, and Cost Sharing Agreement between the Board of Supervisors and Ashburn Overlook, LLC, and that the Chairman, Vice-Chairman, or County Administrator be authorized to execute the said Agreement.

Staff Contacts: Chris Glassmoyer, Transportation and Capital Infrastructure; Jason Hobbie, County Attorney’s Office

g. Supervision for Broad Run District Aide and District Budget Oversight

The Board of Supervisors moved to retain the services of the Broad Run District legislative aide Mr. Caleb Weitz and place the responsibility for his supervision and that of his position and the management and oversight for the Broad Run District operating budget under the Chairman-at-large in order to manage routine district matters and until a newly appointed Broad Run District supervisor takes office (appointed, or elected).

Staff Contact: John Sandy, County Administration

h. Expansion of the CPMT Membership from 8 to 10 Members

The Board of Supervisors moved to approve the addition of a second Parent Provider and a second Private Provider representative to the Community Policy and Management Team (CPMT).

Staff Contacts: Lesley Abashian & Ellen Grunewald, Family Services

i. Agreement with Loudoun Water to Construct a Waterline Project in the Potomac Farms Community

The Board of Supervisors moved to approve the agreement between the Board of Supervisors and Loudoun Water and that the Chairman, Vice-Chairman, or


County Administrator be authorized to execute the agreement subject to approval of final form by the County Attorney.

Staff Contacts: Charles Yudd, County Administration; Leo Rogers, County Attorney’s Office

j. Secondary Road Addition: Loudoun Valley Estates II, Sections 4 & 5, Landbay 1



k. Secondary Road Addition: Woodland Phase 1A, 1B & 2



l. Secondary Road Addition: Loudoun County Parkway (From Barrister Street to Shellhorn Road)



m. Secondary Road Addition/Abandonment: Loudoun Valley Estates II, Creighton Road / Evergreen Ridge Drive



3. Lease Proposal from Brambleton, LLC to Accelerate Development of the Brambleton Library (Blue Ridge)

Vice Chairman Buona moved that the Board of Supervisors forward the Brambleton Library Lease Proposal to the October 13, 2015 Finance/Government Services and Operations Committee meeting for review and a final recommendation. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

Staff Contacts: Joe Kroboth, Transportation and Capital Infrastructure; Chang Liu, Library Services

4. Transit Advisory Board Composition (Countywide)

Chairman York moved that the Board of Supervisors approve staff’s recommendation for the composition of the new transit advisory board to include 15 voting members, nine (9) members appointed by the Board, one (1) member representing the Disabilities Services Board, one (1) member representing the Loudoun County Chamber of


Commerce, one (1) member representing the Loudoun County Economic Development Advisory Commission and three (3) members recommended by staff representing each mode of the transit service (Long Haul-Commuter, Metro Connection, and Local Fixed Route).

Chairman York further moved that the Board of Supervisors direct staff to return to the Board with proposed by-laws for the new transit advisory board. (Seconded by Supervisor Reid. The motion passed 8-0.)

Staff Contacts: Paul Mounier, Kathleen Leidich & Joe Kroboth, Transportation and Capital Infrastructure

5. Agreement with the Metropolitan Washington Airports Authority to Administer the Relocation of Utility Lines at the Ashburn Metrorail Station (Broad Run)

Vice Chairman Buona moved that the Board of Supervisors approve the funding agreement for a project change with the Metropolitan Washington Airports Authority to relocate and install the existing overhead utilities underground at the Connector Bridge located at the Ashburn Metrorail Station (Route 772).

Vice Chairman further moved that the Chairman, Vice-Chairman or County Administrator be authorized to sign the funding agreement with the Metropolitan Washington Airports Authority. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

Staff Contacts: Tom Farley & Joe Kroboth, Transportation and Capital Infrastructure

6. FY 2017 State Revenue Sharing Program/Endorsement of Applications (Blue Ridge & Broad Run)

Vice Chairman Buona moved that the Board of Supervisors endorse the following as candidate projects for the FY 2017 State Revenue Sharing Program: 1) Sterling Boulevard Extended (Pacific Boulevard to Moran Road) and 2) Northstar Boulevard (Shreveport Drive to Route 50). (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

Staff Contacts: Terrie Laycock & Joe Kroboth, Transportation and Capital Infrastructure

7. Design Endorsement for the Widening of Belmont Ridge Road from Truro Parish Drive to Croson Lane (Blue Ridge, Broad Run & Dulles)

Vice Chairman Buona moved the Board of Supervisors endorse the design for the widening of Belmont Ridge Road from Truro Parish Drive to Croson Lane as presented in the September 16, 2015 Action Item, and direct staff to proceed with the completion of the final design and construction documents. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)


Staff Contacts: Greg Barnes, Chris Glassmoyer & Joe Kroboth, Transportation and Capital Infrastructure

8. Potomac Station Trail Connectivity Study Trail Segment Between Parkers Ridge Drive and Potomac Station Drive (Catoctin)

Vice Chairman Buona moved that the Board of Supervisors recommend that the completion of the bicycle and pedestrian facilities connections along River Creek Parkway (Route 773) between Parkers Ridge Drive (Route 3054) and Potomac Station Drive (Route 3064) at an estimated cost of not more than $1,029,154.28 be considered for inclusion in the Proposed FY 2017 – FY 2022 Capital Improvements Program budget for further review. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)


9. Identification of Funds for a Traffic Signal at the Intersection of Braddock Road and Supreme Drive/Summerall Drive and Half Section of Braddock Road in the Vicinity of the Intersection (Blue Ridge/Dulles)

Vice Chairman Buona moved that the Board of Supervisors recommend the design and construction of a traffic signal at the intersection of Braddock Road and Supreme Drive/Summerall Drive and the half section of Braddock Road in the vicinity of the intersection at an estimated cost of $1,773,604 be considered for inclusion in the Proposed FY 2017 – FY 2022 Capital Improvements Program budget for further review. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)


10. FY 2017-2022 Statewide Six Year Improvement Program, HB-2 Submission of Projects/Consideration (Ashburn, Blue Ridge, Broad Run, Catoctin, Dulles)

Vice Chairman Buona moved that the Board of Supervisors endorse the following six candidate projects for the FY 2017 - 2022 Statewide Six Year Improvement Program in priority order: 1) Northstar Boulevard between Shreveport Drive to Route 50; 2) Route 659 Bridge Restriping over the Dulles Greenway; 3) Prentice Drive between Lockridge Road and Shellhorn Road; 4) the Waxpool Road/Loudoun County Parkway intersection; 5) Westwind Drive between State and Ladbrook Drive; and 6) the Route 9/Route 287 Roundabout. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

Staff Contacts: Bob Brown, Terrie Laycock & Joe Kroboth, Transportation and Capital Infrastructure


11. ZMAP-2014-0006/Whitman Property – North (Dulles)

Supervisor Letourneau moved that the Board of Supervisors forward ZMAP-2014-0006,Whitman Property-North, to the October Transportation and Land Use Committee forfurther discussion. (Seconded by Vice Chairman Buona. The motion passed 8-0.)


12. Request for Systems Administrator Position (1.00 FTE; Specialist 4) (Countywide)

Vice Chairman Buona moved that the Board of Supervisors authorize the creation of a1.00 FTE S4 level Systems Administrator position in the Treasurer’s Office. (ConsentItem) (Seconded by Supervisor Volpe. The motion passed 8-0.)

Staff Contacts: Kate Tidgewell & Roger Zurn, Treasurer’s Office

13. Renaming of Leelynn Farm Lane (Catoctin)

Vice Chairman Buona moved that the Board of Supervisors approve the renaming ofLeelynn Farm Lane to Black Hops Lane as shown on Attachment 1 to the September16, 2015, Board of Supervisors Business Meeting action item. (Consent Item)(Seconded by Supervisor Volpe. The motion passed 8-0.)


14. Renaming of Audobon Square (Broad Run)

Vice Chairman Buona moved that the Board of Supervisors approve the renaming ofAudobon Square to Audubon Square as shown on Attachment 1 to the September 16,2015, Board of Supervisors Business Meeting action item. (Consent Item) (Seconded bySupervisor Volpe. The motion passed 8-0.)


15. Request to Initiate the Process to Name the following Proffered Parks: Potomac Green, Belmont Glen Village, and Goose Creek Preserve Park (Broad Run & Blue Ridge)

Vice Chairman Buona moved that the Board of Supervisors direct the Department ofParks, Recreation and Community Services to initiate the public participation processto name the following three proffered parks: Potomac Green (Broad Run District),Belmont Glen Village (Blue Ridge District), and Goose Creek Preserve Park (Blue RidgeDistrict). (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)


Action Report Board Business Meeting September 16, 2015 Page 13 16. Cost Analysis to Relocate the Proposed District Court Building to the Existing

Government Center (Countywide)

Chairman York moved that the Board of Supervisors direct staff to continue working collaboratively with the Town of Leesburg and proceed with the Courts Phase III Project, as planned, at the Church Street site and to cease any further evaluation of the District Courts and Government Center relocation at this time. (Seconded by Supervisor Reid.)

Chairman York withdrew his motion.

Chairman York moved to table the Cost Analysis to Relocate the Proposed District Court Building to the Existing Government Center item at this time. (Seconded by Vice Chairman Buona. The motion passed 8-0.)

Staff Contact: Peter Hargreaves, Mark Hoffman & Joe Kroboth, Transportation and Capital Infrastructure

17. Board Member Initiative: Craft Beverages Zoning Ordinance Amendment

Vice Chairman Buona moved that the Board of Supervisors direct staff to prepare a Resolution of Intent to Amend the Revised 1993 Loudoun County Zoning Ordinance in order to add and define the manufacturing and sale of craft beverages as a separate use. The Resolution of Intent to Amend is limited to non-residential zoning districts, excluding heavy industrial, in the suburban policy area.

Vice Chairman Buona further moved that the Board direct staff to add the item to the Strategic Plan and to proceed forward when staff resources become available. (Seconded by Supervisor Letourneau. The motion passed 8-0.)

Staff Contacts: Dorri O’Brien, Staff Aide to Vice Chairman Buona; Tom Parker, Staff Aide to Supervisor Letourneau


18a. CONTRACT AWARD/Integrated Library System (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award a five (5) year contract for an Integrated Library System to The Library Corporation in the amount of $931,303. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

Staff Contacts: Wendy Wickens, Information Technology; Chang Liu, Library Services; Sandy Lineberry, Finance and Procurement)

18b. CONTRACT AWARD/Job Order Contract for General Construction Work (Countywide)


Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award contracts for the Job Order Contract (JOC) for General Construction Work to Madigan Construction, Inc.; Ball Rock Inc. dba Princeton Builders and FHP Tectonics Corp. in the estimated amount of $4,000,000. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

Staff Contacts: Tom Trask & Earnest Brown, General Services; Christopher Bresley, Finance and Procurement

18c. CONTRACT RENEWAL/Job Order Contract for the Maintenance and Repair of Stormwater Infrastructure, Paving and Other Site Work (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award the second renewal option for the Job Order Contract for Maintenance and Repair of Stormwater Infrastructure, Paving and Other Site Work to Madigan Construction, Inc.; PITT Construction, Inc.; and F.H. Paschen, S.N. Nielsen & Associate LLC, Inc., for the period of October 1, 2015 through September 30, 2016, in the estimated amount of $4,000,000. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)


18d. CONTRACT RENEWAL/Construction Support Services (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award the first one year renewal option for the Construction Support Services Contract to: Rummel, Klepper & Kahl, LLP; McDonough Bolyard Peck, Inc.; Alpha Construction and Engineering Corporation; and ATCS, P.L.C., in the total estimated amount of $4,000,000. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

Staff Contacts: Chris Glassmoyer & Joe Kroboth, Transportation and Capital Infrastructure; Christopher Bresley, Finance and Procurement

18e. CONTRACT RENEWAL/Traffic Signal Design Services (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors that the Purchasing Agent be authorized to award the first one year renewal option for the Traffic Signal Design Services Contract to: Johnson, Mirmiran & Thompson, Inc. and Vanasse Hangen Brustlin, Inc., in the total estimated amount of $1,500,000. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)


Staff Contacts: Chris Glassmoyer & Joe Kroboth, Transportation and Capital Infrastructure; Mike Angel, Finance and Procurement

18f. CONTRACT AWARD AUTHORITY INCREASE/Personal Computer Workstations, Servers and Services (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to increase the award authority for the purchase of FY 2016 Personal Computer Workstations, Servers and Services utilizing Commonwealth of Virginia contract to Dell Marketing, LP in the amount of $1,400,000 for a new contract amount of $1,873,358. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

Staff Contacts: Wendy Wickens, Information Technology; Sandy Lineberry, Finance and Procurement

18g. AWARD AUTHORITY INCREASE/Engineering Services for Stormwater Infrastructure and General Land Surveying (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to increase the award authority for the Engineering Services for Stormwater Infrastructure and General Land Surveying contract awarded to: Rice Associates, Inc., Johnson, Mirmiran & Thompson, Inc., and Charles P. Johnson & Associates, Inc. by $350,000 for a new estimated amount of $850,000. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)


18h. Request for a Revised Landfill Fee Waiver for Virginia Department of Transportation (VDOT) Loudoun County Residency, Creation of a Specific Waste Classification and Execute a Memorandum of Agreement for Heavy Equipment Operator Support (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors; 1) reduce the FY 2016 Landfill Fee Waiver for Virginia Department of Transportation Loudoun County Residency to $250,000; 2) authorize staff to create a new waste classification for clean fill from the VDOT Loudoun County Residency for material used to construct the engineered berms; and, 3) and authorize staff to execute a Memorandum of Agreement, subject to Risk Management and County Attorney approval, with VDOT to provide a certified heavy equipment operator to the landfill berm to perform construction activity during times of high VDOT material volume. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)


Staff Contacts: Mike Fairbanks & Earnest Brown, General Services; Erin McLellan, Management and Budget

18i. FY 2016 Capital Improvements Program Amendment/Cash Proffers for Brambleton District Park West and Ashburn Sheriff Station (Blue Ridge, Broad Run & Dulles)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors amend the FY 2016 Capital Improvements Program and budget and direct staff to execute a budget adjustment to appropriate $3,879,899 in cash proffers, as outlined in Tables 2 and 3, in the Public Facilities Fund and transfer that amount to the Capital Fund, and transfer $1,670,101 within the Capital Fund, to award construction contracts and complete improvements for the Ashburn Sheriff Station and Brambleton District Park West projects. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

Staff Contacts: Dan Csizmar, Mark Hoffman & Joe Kroboth, Transportation and Capital Infrastructure

18j. Loudoun Health Council Proposed FY16 Community Health Improvement Plan (CHIP) Initiatives (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors endorse the Loudoun Health Council’s proposed FY16 CHIP initiatives as presented. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

Staff Contacts: David Goodfriend, Health Department; Lovely Lall, Loudoun Health Council)

18k. Health Plan Update and Premium Review for Countywide Group Health Plan (Countywide)

Supervisor Letourneau moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to renew the contracts with the County’s Group Health Plan vendors and to implement the change to the medical reinsurance level recommended in this item and that the premiums for the Retiree Health Plan, as provided in Attachment 5 and Employee Dental/Vision Plan, as provided in Attachment 4 be adopted; that the current year employee cost sharing ratio average of 18.4% remain the same; and that the premiums for the Countywide Group Health Plan be adopted as modified in Attachment 2 effective January 1, 2016 through December 31, 2016.


Supervisor Letourneau further moved that the Board appropriate $300,000 of General Fund balance and transfer that amount to the self-insurance fund. (Seconded by Vice Chairman Buona. The motion passed 7-0-0-1, Supervisor Reid recused.)

Staff Contacts: Nelia Larson-Mann, Human Resources; Cheryl Middleton, Finance and Procurement; John Sandy, County Administration

18l. FY 2017 Preliminary Budget Guidance (Countywide)

Supervisor Letourneau moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors direct the County Administrator prepare the Proposed FY 2017 Budget at the current real property tax rate and provide options that would reduce the tax rate to the estimated equalized real property tax rate and further moved that the Board of Supervisors direct the County Administrator to discontinue working on a potential revenue sharing agreement with the Loudoun County Public Schools. (Seconded by Vice Chairman Buona.)

Supervisor Letourneau did not accept Supervisor Clarke’s friendly amendment to direct staff to prepare a third scenario which fully funds the Loudoun County Public Schools budget.

(Supervisor Letourneau’s original motion passed 7-1, Supervisor Reid opposed.)

Staff Contacts: Erin McLellan, Management and Budget; Tim Hemstreet, County Administration


19a. Historic District Signage (Countywide)

Supervisor Volpe moved that the Board of Supervisors adopt the recommendation of the Transportation and Land Use Committee and direct staff and the Historic District Review Committee to prepare a detailed proposal to locate new signs or to alter existing signs in the Aldie, Goose Creek, Beaverdam and Bluemont historic districts as noted in the September 16, 2015 Action Item and to return to the Board with a specific scope and cost estimate. (Seconded by Supervisor Higgins. The motion passed 7-1, Supervisor Delgaudio opposed.)

Staff Contacts: Lauren Murphy & Ricky Barker, Planning and Zoning

20. Item forwarded from the September 9, 2015, Board of Supervisors Public Hearing

20a. APPL-2015-0008 / Morley Corner Proffers (Ashburn)

Vice Chairman Buona moved that the Board of Supervisors deny APPL-2015-0008 and uphold and wholly affirm the May 15, 2015, proffer determination based on the findings contained in the September 16, 2015, Board of Supervisors


Business Meeting Action Item, with the exception that, in accordance with the express intent of Proffer V.D. of ZMAP-2009-0006, the cash-in-lieu payable pursuant to paragraph 4 of the proffer determination shall be in an amount equivalent to fifty percent (50%) of the cost of the installation of the Ashburn Village Boulevard/Red Rum Drive traffic signal if constructed by others. (Seconded by Chairman York. The motion passed 8-0.)

Staff Contacts: Amy Kresge & Ricky Barker, Planning and Zoning

21. Applicant Requirements for the Broad Run District Supervisor Appointment (Reid)

Supervisor Reid did not move a motion.


22. Motion to Reconsider for Item #5 from the September 2, 2015, Board of Supervisors Meeting titled: Transportation & Transit Informational Publication (Delgaudio)

Supervisor Delgaudio’s motion to reconsider failed due to lack of a second.


R-1 Resolution Declaring October as Fire Prevention Month

Vice Chairman Buona moved that the Board of Supervisors approve the Proclamation Declaring October 2015 as “National Fire Prevention Month”. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

The Resolution was presented to the following:

Linda Hale, Deputy Chief, Fire Marshal’s Office W. Keith Brower, Chief, Combined Fire-Rescue System Matthew Tobia, Assistant Chief, Combined Fire-Rescue System Roger Payne, President, Arcola Volunteer Fire Department and Rescue Squad Tony Mino, Rescue Chief, Loudoun County Volunteer Rescue Squad Rick Pearsall, Volunteer Fire Chief, Philomont Fire Department and Rescue Squad


R-2 Resolution of Appreciation for the League of Women Voters

Vice Chairman Buona moved that the Board of Supervisors approve the Resolution of Commendation for the League of Women Voters. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

The Resolution was presented to Jean Brown and Priscilla Godfrey.


Action Report Board Business Meeting September 16, 2015 Page 19 R-3 Proclamation Recognizing the 75th Anniversary of the Loudoun County Branch of the

NAACP

Vice Chairman Buona moved that the Board of Supervisors adopt a proclamation recognizing the 75th Anniversary of the Loudoun County Branch of the NAACP. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

This Proclamation will be presented at a future date.


R-4 Resolution Honoring Delegate Thomas Rust

Vice Chairman Buona moved that the Board of Supervisors approve the Proclamation Honoring Delegate Thomas Rust. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0.)

This Resolution will be presented at a future date.


- CLOSED SESSION

Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (7) for consultation with legal counsel pertaining to actual or probable litigation regarding: 1) a potential condemnation of real property for right-of-way and 2) the State Corporation Commission investigation of the Dulles Greenway toll rate. (Seconded by Supervisor Volpe. The motion passed 8-0.)

Supervisor Letourneau moved that the Board of Supervisors allow David Ramadan to participate by telephone means in the closed session on the State Corporation Commission investigation of the Dulles Greenway toll rate. (Seconded by Chairman York. The motion passed 8-0.)

Supervisor Letourneau moved that the closed session be adjourned, that the Board of Supervisors reconvene its public meeting, and that the minutes of the public meeting should reflect that no formal action was taken in the closed session. (Seconded by Supervisor Higgins. The motion passed 5-0-3, Supervisors Buona, Clarke and Volpe absent for the vote.)

Supervisor Letourneau moved that the Resolution Certifying the Closed Session be adopted and reflected in the minutes of this public meeting:



Whereas, the Loudoun County Board of Supervisors this 16th day of September, 2015, convened in closed session by an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act:

Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, 1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and 2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors. (Seconded by Supervisor Higgins. The motion passed 5-0-3, Supervisors Buona, Clarke and Volpe absent for the vote.)

- Use of Eminent Domain for Acquisition of Property for the Construction of Crosstrail Boulevard

Supervisor Higgins moved that the Board of Supervisors direct staff to advertise a public hearing to consider the exercise of eminent domain to acquire certain property rights in PIN 192-16-4105 as needed for construction of Crosstrail Boulevard. (Seconded by Supervisor Reid. The motion passed 8-0.)



DATE: October 9, 2015



SUBJECT: Action Report of the October 7, 2015, Board of Supervisors Business Meeting

Listed below is a summary report of the Board’s action taken at its October 7, 2015, Board of Supervisors Business Meeting. Please work with your staff to follow through on the Board action as noted.


Vice Chairman Buona moved that the Board of Supervisors adopt the following items on consent: Items 1a, 2, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17a, 17b (Motion 1), R-1, R-2, R-3, R-4, R-5, and R-6. (Seconded by Supervisor Volpe. The motion passed 9-0.)


Supervisor Letourneau requested that an item be added to the Agenda titled Approval of Deed of Dedication, Easement and Vacation for DEDI-2013-0027, Belle Terra Homeowners Association. Chairman York stated that this item would be added as Item #18 on the agenda.


None.

I-1 Briefing Item: Land Development Applications, October 14, 2015 Public Hearing (Countywide)

John Merrithew with Planning and Zoning, stated that the Board of Supervisors’ October 14, 2015 Public Hearing agenda originally included two land development applications, both requesting approval of telecommunication facilities. However, the Catherine’s Rest monopole application has been deferred due an advertising issue discovered during the review process (a property identification number will be added). This item will be re-advertised for the November 12, 2015, Board public hearing. The second land development application, a request by Verizon Wireless for a Special Exception and Commission approval to permit twelve rooftop telecommunications antennas and related equipment on an existing building (hotel) in the PD-IP (Planned Development-Industrial Park) zoning district. There are no issues with this application, it is exactly what the Plan calls for and is coming forward with a recommendation of approval from both the Planning Commission and Staff. The agenda also includes ZOAM-2015-0003, which is an amendment to the Floodplain Overlay District (FOD).

10/07/2015 Action Report Page 2

The full discussion may be viewed via the following link (Webcast timestamp 00:17:17, approximately 4:17pm):



I-2 Text to 9-1-1 Services in Loudoun County (Countywide)

Deputy Chief Corey Parker with Fire, Rescue and Emergency Management stated the new Emergency Communications Center (ECC) was scheduled to open in November 2015. As a result of this opening, new technologies will be utilized by the ECC staff and to individuals who are calling 9-1-1 to report an emergency. One of these technologies is Text to 9-1-1. In order to be prepared for newer technologies in Public Safety Communications, the ECC was engineered with state of the art infrastructure that allows for enhanced call delivery and processing into the center.

Text to 911 is a free program for sending a text message from a mobile device addressed to 911 instead of placing a phone call. Text to 911 may be useful for any situation whereby it may be dangerous to speak. The Federal Communications Commission (FCC) stresses that text to 911 should be thought of as a last resort and not the normal process for calling in an emergency. In addition, The FCC advises that people who are deaf, hard of hearing, and/or speech impaired should continue to use the TTY for calling 911.

As part of the County’s community outreach, the Department of Fire, Rescue and Emergency Management, the Loudoun County Sheriff’s Office, and County Administration will develop Public Service Announcements to be disseminated for several months prior to implementation. Efforts will include radio and social media outlets to ensure that Loudoun’s citizens are aware of the Text to 911 implementation. The Department of Information Technology will be providing notifications to T-Mobile, Verizon, Sprint, and AT&T. Finally, the FCC will be notified, whereby they will post a public notice indicating Loudoun County is accepting Text to 911 messages. It is estimated that Loudoun County will be able to provide Text to 9-1-1 services in early 2016.



Staff Contacts: Mary Maguire & Keith Brower, Fire, Rescue and Emergency Management

I-3 Silver Line CPAM Update (Countywide)

Richard Klusek with Planning and Zoning stated that staff had met with six board members and one aide for feedback on the proposal. He noted that board members






expressed the need to maximize the revenues going into the tax district. Some common interests were the compact development scenario which was one of the scenarios that had increased tax revenue; the need to ensure adequate transportation structure; the need to address new facilities such as parks and schools; urban housing; and the need for increased public transit, bus shelters, and bicycle mobility. Many board members stated that single family housing was not desirable in the area. Board members expressed the need to create a clear land use vision, the primary benefit of that, being the ability to provide increased flexibility to property owners in terms of a timing of development. Staff will continue to evaluate interim uses both within the study area and within the particular station areas, anchor uses, and explore other suggested uses such as a sports stadium and convention center.

Mr. Klusek stated that next steps would be to provide feedback to the consultant. The consultant will consider all feedback and develop a recommended scenario, which will be presented along with a final report in December. Staff will use the consultant’s recommendations and develop recommendations for moving forward with the project.

Board Requests:

Supervisor Bonfils requested staff explore a clover leaf at Loudoun County Parkway on the southbound side as part of the overall project.

Supervisor Clarke asked that staff provide a list of the residential developments that currently exist in each one of the defined LDN zones and the LDN associated with the development.

Supervisor Volpe requested that staff contact the Urban Land Institute for possible draft language regarding interim uses.




1. APPOINTMENTS

1a. Confirmations

Vice Chairman Buona moved that the Board of Supervisors confirm the following appointments with terms expiring December 31, 2015, unless otherwise noted (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Regional Specific Appointments:

Northern Virginia Regional Parks Authority Daniel Kaseman as the Loudoun County representative. Term date: 10/31/2019





Heritage Commission Kevin Grigsby as the Leesburg District representative.

1b. Broad Run District Board Member Assignments

Vice Chairman Buona moved that the Board of Supervisors approve the Standing and Regional Committee assignments for Broad Run District Supervisor James G. Bonfils as outlined below for the remainder of calendar year 2015 (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Standing Committee Appointments: Finance/Government Operations and Services Committee Economic Development Committee

Regional Committee Appointments: Dulles Area Transportation Association Route 28 Transportation Improvement District Commission

1c. Nominations

Affordable Dwelling Unit Advisory Board

Chairman York nominated Richard Klusek as the Planning and Zoning Department representative

Supervisor Volpe nominated Dawn Billows as the Realtor representative


Supervisor Letourneau nominated Joseph Razzano as an At-Large member

Courthouse Grounds and Facilities Committee

Supervisor Clarke nominated Reginald Simms as an At-Large member


2. Administrative Items Report of October 7, 2015

Vice Chairman Buona moved that the Board of Supervisors approve the Administrative Items Report of October 7, 2015. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


The Board of Supervisors moved to (1) approve the budget adjustments as set out in the October 7, 2015, Administrative Items Report, (2) make an increase in appropriations of $340,078.27, and (3) recognize an increase in revenue in the amount of $340,078.27.




There were no minutes before the Board for approval.



The Board of Supervisors moved to approve the following Deeds as presented:

1. DEDI-2013-0018, Tall Cedars Parkway-Avonlea HOA Property 2. DEDI-2014-0025, Lovettsville Community Park, Miller Property 3. ESMT-2015-0005, St. Theresa Parish 4. ESMT-2015-0025, Avonlea-Tall Cedars Parkway Westbound-HOA 5. ESMT-2015-0031, Loudoun County Public Access Easements Safe Rt. to

School 6. ESMT-2015-0032, Belmont Greene Phase 6-Parcel AA 7. SBRD-2014-0049, Loudoun Valley Estates II, LB 3A, Section 16

Staff Contacts: Will Himel & Mike Seigfried, Building and Development; Mindy Palleija, County Attorney’s Office

d. Appointment of Designee/Voting Delegate for Virginia Association of Counties Annual Meeting

The Board of Supervisors moved to designate Chairman York as Loudoun County’s delegate to the Virginia Association annual meeting to be held November 10, 2015 and Supervisor Janet Clarke the alternate delegate and Tim Hemstreet to be designated as a proxy, if required.


e. Grant Of Easement Over County Property – Loudoun County Landfill (Northern Virginia Electric Cooperative Utility Easement)

The Board of Supervisors moved to approve the requested grant of easement to Northern Virginia Electric Cooperative as shown on plat number 2015-0339, and that the Chairman, Vice-Chairman or County Administrator be authorized to execute an Easement and Right of Way Agreement or other form of deed of easement acceptable in form to the County Attorney.

Staff Contacts: Jessica Wessell & Mike Fairbanks, General Services; Lauri Sigler, County Attorney’s Office

f. Secondary Road Addition: Canby Subdivision




g. Secondary Road Addition: Cedar Green Lot 8



h. Secondary Road Addition: Ashbrook Place



3. Legislative Program for the 2016 General Assembly Session and Federal Program Update (Countywide)

Charles Yudd with County Administration stated that the Proposed 2016 Legislative Program was scheduled for the November 12, 2015, Board of Supervisors Public Hearing. He also noted that the Legislative lunch has been tentatively scheduled for November 19, 2015 at Noon. He provided a brief update on additional recent Board requests and other issues brought forward by staff, noting that some items would require additional research and updates in order to be included in the 2016 Legislative Program. Bill Ferguson with The Ferguson Group provided an update on what work is being performed on the unaccompanied and undocumented minors federal issue in addition to an update on the federal program itself and any measures taken by the Congress and the Administration to mitigate this issue.

Chairman York asked Board members to forward any motions they may have to Charles Yudd for inclusion in the October 21, 2015, Business Meeting item.



Staff Contacts: Gwen Kennedy & Charles Yudd, County Administration 4. Housing Stakeholder Group Update (Countywide)

Vice Chairman Buona moved that the Board of Supervisors authorize up to $100,000 from the unallocated FY 2016 General Fund appropriation for completion of the Housing Needs Assessment and direct staff to finalize the scopes of service and cost estimate for a public sector and a private sector employee survey and report back to the Board for further direction.

Vice Chairman Buona further moved that the Board approve the residential build-out work plan as found in Attachment 4 of the October 7, 2015 Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)




Staff Contacts: Sarah Etro, Family Services; Gwen Kennedy & Kenny Young, County Administration

5. Installation of Traffic Calming Measures in the Forest Manor Subdivision (Dulles)

Vice Chairman Buona moved that the Board of Supervisors authorize the use of $1,600 in the Claiborne Parkway Extension project within the Capital Fund to implement the installation of the “Watch for Children” signs in the Forest Manor subdivision as described herein.

Vice Chairman Buona further moved that the Board of Supervisors authorize the Department of General Services to perpetually maintain the “Watch for Children” signs in the Forest Manor subdivision as described herein.

Vice Chairman Buona further moved that the Board of Supervisors request the Virginia Department of Transportation to review and approve the installation of the “$200 Additional Fines for Speeding” signs in the Forest Manor subdivision as described herein. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


6. 2015 Fiscal Impact Committee Guidelines (Countywide)

Vice Chairman Buona moved that the Board of Supervisors adopt the 2015 Fiscal Impact Committee Guidelines as provided in Attachment 1 of the October 7, 2015 Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Beth Hilkemeyer & Erin McLellan, Management and Budget

7. CMPT-2015-0008, Pacific Substation (Broad Run)

Vice Chairman Buona moved that the Board of Supervisors ratify the Planning Commission’s approval of CMPT-2015-0008, Pacific Substation, subject to the Commission Permit Plat dated May 6, 2015, and revised through August 25, 2015, and based on the Findings for Approval provided as Attachment 1. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


8. CMPT-2015-0006, Springdale Regional Park (Catoctin)

Vice Chairman Buona moved that the Board of Supervisors ratify the Planning Commission’s approval of CMPT-2015-0006, Springdale Regional Park, based on the plan set entitled, “Commission Permit Site Plan, Springdale Regional Park,” dated April 21, 2015 and revised through August 11, 2015 and the Findings for Approval provided as Attachment 1 to the October 7, 2015 Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


10/07/2015 Action Report Page 8 9. CMPT-2015-0005, Mount Defiance Regional Park (Blue Ridge)

Vice Chairman Buona moved that the Board of Supervisors ratify the Planning Commission decision of approval for CMPT-2015-0005, Mount Defiance Historic Park, based on the Commission Permit Plat titled “Mount Defiance Historical Park Commission Permit Site Plan,” prepared by Bowman Consulting, dated April 10, 2015, as revised through August 17, 2015, and with the Findings attached to the October 7, 2015 Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


10. ZMAP-2012-0017 & SPEX-2013-0007, Brambleton Business Campus (Blue Ridge)

Vice Chairman Buona moved that the Board of Supervisors approve ZMAP-2012-0017 & SPEX-2013-0007, Brambleton Business Campus, subject to the Proffer Statement dated September 3, 2015 and the Special Exception Conditions of Approval dated September 2, 2015, and based on the Findings for Approval included in the October 7, 2015 Board Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


11. ZRTD-2013-0007, SPEX-2013-0020, SPMI-2014-0016 ,ZMOD-2015-0007, SPEX-2013-0023 & CMPT-2013-0008 / Cascades Business Center (Sterling)

Vice Chairman Buona moved that the Board of Supervisors approve ZRTD-2013-0007, Cascades Business Center subject to the Proffer Statement dated September 22, 2015 and with the Zoning Conversion Findings for Approval provided as Attachment 1 of the October 7, 2015 Board of Supervisors Business Meeting Action Item.

Vice Chairman Buona further moved that the Board of Supervisors ratify the Planning Commission’s approval of CMPT-2013-0008, Cascades Business Center-Telecommunications Expansion, with the Findings for Approval provided as Attachment 1 of the October 7, 2015 Board of Supervisors Business Meeting Action Item and based on the Special Exception/Commission Permit Plat dated August 16, 2013 and revised through September 22, 2015.

Vice Chairman Buona further moved that the Board of Supervisors approve SPEX-2013-0023, Cascades Business Center Telecommunications Expansion, subject to the Telecommunication Expansion Conditions of Approval dated September 30, 2015 and with the Telecommunications Expansion Findings for Approval provided as Attachment 1 of the October 7, 2015 Board of Supervisors Business Meeting Action Item.

Vice Chairman Buona further moved that the Board of Supervisors approve ZMOD-2015-0007, Cascades Business Center-Cascades Parkway Parking Setback Reduction, with the Cascades Parkway Parking Setback Reduction Findings for Approval in the October 7, 2015 Board of Supervisors Business Meeting Action Item and based on the Special Exception/Commission Permit Plat dated August 16, 2013 and revised through September 22, 2015.


Vice Chairman Buona further moved that the Board of Supervisors approve SPEX-2013-0020 and SPMI-2014-0016 Cascades Business Center Day Care, subject to the Child Day Care Special Exception/Minor Special Exception Conditions of Approval dated September 30, 2015, and with the Findings for Approval provided as Attachment 1 in the October 7, 2015 Board of Supervisors Business Meeting Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


12. Naming of the East Gate Park & Ride/Park Site (Dulles)

Vice Chairman Buona moved that the Board of Supervisors adopt the Resolution Naming the park as set forth in Attachment 4 to the October 7, 2015, Board of Supervisors Business Meeting Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


13. Unmet Housing Needs Units (UHNU) Rental and Purchase Programs (Countywide)

Vice Chairman Buona moved that the Board of Supervisors approve the UHNU Rental and Purchase Programs. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


14. Board Member Initiative: Request to Reschedule the November Board of Supervisors’ Public Hearing Date

Vice Chairman Buona moved that the Board of Supervisors reschedule the Board of Supervisors November Public Hearing to Thursday, November 12, 2015 beginning at 6:00 p.m. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


15. Board Member Initiative: Woodland Road Industrial Park Street Improvements

Vice Chairman Buona moved that the Board of Supervisors direct staff to prepare engineering plans and solicit construction bids, not to exceed $1,604,748.81, to secure a contractor to repair or reconstruct the streets in the Woodland Road Industrial Park to meet the VDOT standards and once reconstructed immediately proceed with the process to place the streets under VDOT jurisdiction for future maintenance. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Robin Bartok, Staff Aide to Chairman York; Dorri O’Brien, Staff Aide to Vice Chairman Buona

16. Board Member Initiative: Prioritization and Funding Identification for Missing Bicycle and Pedestrian Segments in the Dulles Community


Vice Chairman Buona moved the Board of Supervisors direct staff to compare the missing pedestrian and bicycle trails and link results of Dulles Community Outreach study to the Board of Supervisors January 2015 approved list of missing pedestrian and bicycle trails and links prioritization list. I further move for staff to bring the comparison to the Transportation and Land Use Committee for recommendations to be determined for any adjustments in bicycle and pedestrian links and prioritization to be included in the FY2017 budget planning session along with the previously approved bicycle and pedestrian trail improvement list. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Monica Filyaw, Staff Aide to Supervisor Letourneau; Shevaun Hochstetler, Staff Aide to Supervisor Clarke


17a. Intent to Amend Chapter 1066 of the Codified Ordinances (Countywide)

Vice Chairman Buona moved that the Board of Supervisors approve the work plan to amend Chapter 1066 of the Codified Ordinances of Loudoun County as provided in Attachment 1 of the October 7, 2015 Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Jerry Franklin & David Goodfriend, Health Department

17b. Shellhorn Road Alignment Review (Broad Run)

Vice Chairman Buona moved that the Board of Supervisors endorse the Transportation and Land Use Committee recommendation from the September 18, 2015 meeting to incorporate the revised alignment of Shellhorn Road as shown in Attachment 4 and the addition of Note “K” into the CTP (Attachment 4 of the October 7, 2015 Action Item).

Vice Chairman Buona further moved that the Board endorse the TLUC recommendation from the September 18, 2015 meeting to direct staff to research the Multimodal Street Design Guidelines developed by the Virginia Department of Transportation and the Department of Rail and Public Transportation and report back to the Board or the TLUC at a future date as to how these guidelines could be applied in appropriate locations within Loudoun County. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Lou Mosurak & Joe Kroboth, Transportation and Capital Infrastructure

18. Approval of Deed of Dedication, Easement and Vacation for DEDI-2013-0027, Belle Terra Homeowners Association

Supervisor Letourneau moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. The motion passed 9-0.)


Supervisor Letourneau moved that the Board of Supervisors approve the Deed of Dedication, Easement and Vacation known as application DEDI- 2013-0027 Belle Terra Homeowners Association that (1) dedicates portions of Parcel C-1 for public street purposes; (2) grants and conveys a temporary grading and construction easement, and (3) vacates a portion of an open space easement. (Seconded by Supervisor Bonfils. The motion passed 9-0.)

Staff Contacts: Lauri Sigler & Leo Rogers, County Attorney’s Office

R-1 Proclamation Recognizing the Rock Ridge High School iGEM Competition Team

Vice Chairman Buona moved that the Board of Supervisors approve the Proclamation Recognizing the Rock Ridge High School iGEM. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

This Resolution was presented to members of the iGEM Competition Team and their Mentors.


R-2 Proclamation Declaring October 23-31, 2015 as “Red Ribbon Week”

Vice Chairman Buona moved that the Board of Supervisors approve the Proclamation Declaring October 23-31, 2015 as “Red Ribbon Week”. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

This Resolution will be presented at a later date.


R-3 Proclamation Declaring October 17, 2015 as STEM Day

Vice Chairman Buona moved that the Board of Supervisors approve the Proclamation Declaring October 17, 2015 as STEM Day. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

This Proclamation was presented to the members of the NOVA/SySTEMic Solutions, Naval Sea Systems Command, and Team GEAR UP.


R-4 Proclamation Declaring October as National Disability Employment Awareness Month

Vice Chairman Buona moved that the Board of Supervisors approve the Proclamation Declaring October as National Disability Employment Awareness Month. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

This Proclamation was presented to Katherine McCary and Sue Werber with the Business Leadership Network.


Staff Contacts: Shevaun Hochstetler, Staff Aide to Supervisor Clarke; Stacy Carey, Staff Aide to Supervisor Higgins

R-5 Resolution of Commendation for Betty Wiley

Vice Chairman Buona moved that the Board of Supervisors approve the Resolution of Commendation for Betty Wiley. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

This Resolution was presented to Betty Wiley.

Staff Contact: Ashley Ziviello, Staff Aide to Supervisor Clarke

R-6 Resolution of Commendation for Eagle Scout John Spriggs III, Troop 997, Ashburn, Virginia

Vice Chairman Buona moved that the Board of Supervisors approve the Resolution of Commendation for Eagle Scout John Spriggs, III, Troop 997, Ashburn, Virginia. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

This Resolution was presented to John Spriggs, III.


- Closed Session – Part 1

Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (3) to consider the acquisition and disposition of real property in Leesburg related to the courthouse expansion. A discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board. (Seconded by Supervisor Volpe. The motion passed 9-0.)

Vice Chairman Buona moved that the closed session be adjourned, that the Board of Supervisors reconvene its public meeting, and that the minutes of the public meeting should reflect that no formal action was taken in the closed session. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)

Vice Chairman Buona moved that the Resolution Certifying the Closed Session be adopted and reflected in the minutes of this public meeting. (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)


Whereas, the Loudoun County Board of Supervisors this 7th day of October, 2015, convened in closed session by an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act:

Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from


open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors.


- Closed Session – Part 2

Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (3) to consider the acquisition of real property for a park & ride lot in Leesburg. A discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board. (Seconded by Supervisor Volpe. The motion passed 9-0.)

Vice Chairman Buona moved that the closed session be adjourned, that the Board of Supervisors reconvene its public meeting, and that the minutes of the public meeting should reflect that no formal action was taken in the closed session. (Seconded by Supervisor Volpe. The motion passed 9-0.)

Vice Chairman Buona moved that the Resolution Certifying the Closed Session be adopted and reflected in the minutes of this public meeting. (Seconded by Supervisor Volpe. The motion passed 9-0.)


Whereas, the Loudoun County Board of Supervisors this 7th day of October, 2015, convened in closed session by an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act:

Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors.


MEMORANDUM

COUNTY OF LOUDOUN




SUBJECT: Action Report of the October 14, 2015 Board of Supervisors Public Hearing

Listed below is a summary report of the Board’s action taken at its October 14, 2015, Board of Supervisors Public Hearing. Please work with your staff to follow through on the Board’s action as noted.

1. Proposed Changes to Real Estate Relief for the Elderly or Totally and Permanently Disabled (Countywide)

Vice Chairman Buona moved that the Board of Supervisors forward the Proposed Amendments to Chapter 872 of the Codified Ordinances of Loudoun County – Real Estate Tax Relief for the Elderly or Totally and Permanently Disabled, as shown in the Attachment to this item, to become effective January 1, 2016, to the November 4, 2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor Volpe. The motion passed 8-1, Supervisor Delgaudio opposed.)

Staff Contacts: Darya Thompson & Robert Wertz, Commissioner of the Revenue

2. Proposed Ordinance Authorizing the Participation of Loudoun County in the VML / VACo Virginia Investment Pool (VIP) (Countywide)

Chairman York moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. The motion passed 9-0.)

Chairman York moved that the Board of Supervisors adopt the proposed Ordinance as contained in Attachment 1 to the October 14, 2015, Board of Supervisors Public Hearing Staff Report. (Seconded by Vice Chairman Buona. The motion passed 9-0.)

Staff Contacts: Jason Meil & Roger Zurn, Treasurer’s Office 3. Interim Additions to Agricultural and Forestal Districts (Blue Ridge & Catoctin)

Supervisor Higgins moved that the Board of Supervisors suspend the rules. (Seconded by Supervisor Volpe. The motion passed 9-0.)

Supervisor Higgins moved that the Board of Supervisors approve only those 2015 Interim Additions to the New Catoctin South, Oatlands and New Hillsboro Agricultural and Forestal Districts that are listed as numbers 1 through 3 in Attachment 1 of the October 14, 2015, Board of Supervisors’ Public Hearing Staff Report and that the

Board of Supervisors Public Hearing Action Report October 14, 2015 Page 2

individual Ordinances for these Agricultural and Forestal Districts be amended to include such approved 2015 Interim Additions.

Supervisor Higgins further moved that the Board of Supervisors’ approval be based on the finding that, after consultation with Agricultural Districts Advisory Committee and the Planning Commission, all parcels recommended for addition to said existing Agricultural and Forestal Districts contain agriculturally and forestally significant land. (Seconded by Supervisor Clarke. The motion passed 9-0.)

Staff Contacts: Kellie Boles & Buddy Rizer, Economic Development

4. SPEX-2015-0020, SPEX-2015-0021 & CMPT-2015-0007 / Catherine’s Rest Invisible Towers Monopole (Blue Ridge)



5. CMPT-2015-0003 & SPEX-2015-0008 / Verizon Wireless Ashburn Corporate Center (Broad Run)

Supervisor Bonfils moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. The motion passed 8-0-1, Supervisor Reid absent for the vote.)

Supervisor Bonfils moved that the Board of Supervisors ratify the approval by the Planning Commission for CMPT-2015-0003, Verizon Wireless Ashburn Corporate Center, based on the Findings for Approval contained in the October 14, 2015 Board of Supervisors Public Hearing Staff Report.

Supervisor Bonfils further moved that the Board of Supervisors approve SPEX-2015-0008, Verizon Wireless Ashburn Corporate Center, subject to the Conditions of Approval dated October 2, 2015 and based on the Findings for Approval included in the October 14, 2015 Board of Supervisors Public Hearing Staff Report. (Seconded by Vice Chairman Buona. The motion passed 8-0-1, Supervisor Reid absent for the vote.)


6. ZOAM-2015-0003 / Proposed Zoning Ordinance Amendment to Establish New Regulations and Definitions, and to Revise and Clarify Existing Regulations and Definitions, in Regard to the Floodplain Overlay District (Countywide)

Chairman York moved that the Board of Supervisors forward ZOAM-2015-0003, including amendments to Sections 1-103(D) - Exemptions, 4-1500 – FOD, 6-1000 – Zoning Permits, 6-1600 - Variances and Article 8 - Definitions, to the November 20, 2015, Transportation and Land Use Committee for further discussion.

AND

Board of Supervisors Public Hearing Action Report October 14, 2015 Page 3

Chairman York further moved that the Board of Supervisors direct Staff and the Facilities Standards Manual Public Review Committee to begin work on any amendments to the Facilities Standards Manual that would be necessary to implement ZOAM-2015-0003. (Seconded by Vice Chairman Buona.)

Chairman York did not accept Supervisor Volpe’s friendly amendment to forward the item to the October 16, 2105, Transportation and Land Use Committee Meeting.

(Chairman York’s motion passed 8-0-1, Supervisor Reid absent for the vote.)

Board Request:

Supervisor Clarke requested that staff bring a large scale Countywide Floodplain Overlay District map to the Transportation and Land Use Committee Meeting for reference.

Staff Contacts: Ryan Reed & Mike Seigfried, Building and Development





SUBJECT: Action Report of the October 21, 2015, Board of Supervisors Business Meeting

Listed below is a summary report of the Board’s action taken at its October 21, 2015, Board of Supervisors Business Meeting. Please work with your staff to follow through on the Board action as noted.


Vice Chairman Buona moved that the Board of Supervisors adopt the following items on consent: Items 1a, 2, 5, 6, 7, 9, 10, 11, 13, 14, 15h, 15i, 15j, 15k, R-1 and R-2. (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)


Chairman York requested to add an item titled I-66 Inside the Beltway Enforcement to the agenda.


None.

I-1 Significant Incidents Report (Countywide)

Lt. Col. Buckman, Loudoun County Sheriff’s Office stated that statistically, crime and trends have been pretty steady across the board. He noted there were some increases in western Loudoun, namely due to a large destruction of property issue with juveniles and bb guns (66 cases, all solved). There were about 85 total arrests, a large portion of those were for possession of heroin, he noted the heroin initiative has been in the west on some of the trafficking routes between western Loudoun, West Virginia, Frederick, and Baltimore. The last increase in the west was on grand larceny cases, which were up slightly.

There was one homicide in Sterling of a juvenile. Although the case is still under investigation, one juvenile and two adults have been charged in connection the crime. A July home invasion in Ashburn has also been solved. A jogger was attacked in the area of Riverside Parkway and Kipheart Drive, which is still under investigation.

The full presentation can be viewed via the following link (webcast timestamp 00:16:30, approximately 4:16pm.):





Staff Contacts: Sheriff Michael Chapman; John Sandy, County Administration

1. APPOINTMENTS

1a. Confirmations

Vice Chairman Buona moved that the Board of Supervisors confirm the following appointments with terms expiring December 31, 2015, unless otherwise noted (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Non-District Specific Appointments: Affordable Dwelling Unit Advisory Board

Richard Klusek as the Planning and Zoning Department representative. Term date: 11/30/2019

Dawn Billows as a Relator representative. Term date: 9/30/2019


Joseph Razzano as an at-large member. Term date: 6/30/2018

Courts Grounds and Facilities Committee

Reginald Simms as an at-large representative.

1b. Nominations

Vice Chairman Buona nominated Paul Casagrade to the Community Criminal Justice Board.


2. Administrative Items Report of October 7, 2015

Vice Chairman Buona moved that the Board of Supervisors approve the Administrative Items Report of October 21, 2015. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)


The Board of Supervisors moved to (1) approve the budget adjustments as set out in the October 21, 2015, Administrative Items Report, (2) make an increase in appropriations of $2,585,691.94, and (3) recognize an increase in revenue in the amount of $137,723.00.



There were no minutes before the Board for approval.





1. DEDI-2013-0005, Crosstrail Boulevard –Ken McKeehan, Trustee

2. ESMT-2015-0019, Moon Glade

3. ESMT-2015-0030, Chase at Belmont Country Club Parcel 3


d. Resolution to Freeze 401(a) Money Purchase Plan

The Board of Supervisors moved to adopt the Resolution to Freeze the 401(a) Money Purchase Plan. I further move that the Benefits Manager be authorized to execute all necessary documents with ICMA Retirement Corporation incidental to the administration and/or freezing of this Plan, including but not limited to a formal amendment to the adoption agreement, provided such documents are approved as to form by the County Attorney.

Staff Contacts: Nelia Larson-Mann & Jeanette Green, Human Services; Tim Hemstreet, County Administration

e. Local Governing Body Certification – Raging Wire Data Centers – Application for Virginia Department of Environmental Quality Air Pollution Control Permit

The Board of Supervisors moved to authorize the County Administrator or his designee to execute the Virginia Department of Environmental Quality – Air Permits Local Governing Body Certification Form certifying that the location and operation of the proposed Raging Wire Data Centers facility at 44610 Guilford Drive, Ashburn, Virginia (PIN: 060-38-6530) is consistent with all applicable local land use ordinances.

Staff Contacts: Marie Genovese & Ricky Barker, Planning and Zoning, Ron Brown, County Attorney’s Office

f. Secondary Road Addition: Woodmar Farm



g. Secondary Road Addition: Stone Ridge North, Mill Stream Drive, Rev.3, PH 1B, LB 5



h. Secondary Road Addition: Stone Ridge, Southpoint Drive





Proposed New Priority Initiatives:

1. Disclosure of Underlying Zoning to Property Purchasers

Supervisor Higgins moved that the Board of Supervisors support or seek legislation that adds language to §55.519 B. 2 that notifies purchasers of residential property to exercise due diligence on the zoning classification or permitted uses of parcels adjacent to the subject parcel. (Seconded by Supervisor Volpe. The motion passed 9-0.)

2. State Corporation Commission Public Hearings

Supervisor Clarke moved that the Board of Supervisors seek changes to 56-46.1 of the Code of Virginia to require a local public hearing, by request of a local governing body, for State Corporation Commission proceedings associated with approval of electrical power line applications. (Seconded by Supervisor Volpe.)

Supervisor Clarke accepted Supervisor Reid’s friendly amendment to add the words “and Greenway Toll Road applications” to the motion.

Supervisor Clarke accepted Supervisor Letourneau’s friendly amendment to remove the words “associated with approval of electrical power line applications and Greenway application.”

(Supervisor Clarke’s motion, as amended, passed 9-0.)

3. Northern Virginia Transportation Commission Supervisor Reid moved that the Board of Supervisors request legislation to amend Section 33.2-1904 to expand the representation for Loudoun County on the Northern Virginia Transportation Commission (NVTC), either through weighted voting or by adding a Non-Legislative voting member, and support any legislation that broadens NVTC oversight on WMATA issues. (Seconded by Supervisor Volpe. The motion passed 9-0.)

4. Revisions to Plat Requirements for Boundary Line Adjustments Between Localities Chairman York moved that the Board of Supervisors seek Legislation that would amend the Code of Virginia to allow for Loudoun County to utilize Geographic Information System (GIS) Maps to establish the Virginia State Plan Coordinates System for the purposes of boundary line adjustments. (Seconded by Supervisor Clarke. The motion passed 9-0.)

5. Virtual Weigh Stations Study Supervisor Reid requested that this item be tabled.

6. The Dulles Greenway Chairman York moved that the Board of Supervisors support measures that address toll rate concerns including but not limited to potential state acquisition of the Dulles


Greenway and distance-based and time-based tolling structures to reduce the costs for Greenway users and to reduce toll-induced traffic congestion on alternative routes. (Seconded by Vice Chairman Buona. The motion passed 8-1, Supervisor Reid opposed.)

7. Sunset of Data Center Sales Tax Supervisor Letourneau moved that the Board of Supervisors extend or eliminate the sunset date for the Data Center sales tax exemption, currently scheduled to sunset in 2020. (Seconded by Supervisor Volpe. The motion passed 9-0.)

8. Revenue Sharing Program Chairman York moved that the Board of Supervisors support continued use of this program as an effective way to leverage local/state funds and oppose decreasing the recent funding allocations for this program. (Seconded by Supervisor Reid. The motion passed 9-0.)

9. Washington Metropolitan Area Transit Authority Supervisor Reid moved that the Board of Supervisors support legislation that initiates review and update of the WMATA Compact, including but not limited to, subjecting WMATA’s financial records to audit by the signatories. (Seconded by Supervisor Volpe. The motion passed 9-0.)

Other Follow Up

1. Broadband Coverage by Census Tract Supervisor Clarke moved that the Board of Supervisors support the VACO Broadband Position expanding broadband accessibility throughout the Commonwealth.

Supervisor Clarke further moved that the Board of Supervisors support changes to the FCC 477 reporting requirements for Broadband providers in order to allow for more accurate mapping of existing broadband coverage and availability. (Seconded by Supervisor Higgins. The motion passed 9-0.)

Existing Positions from 2015 Program

1. Rural Rustic Road Program Supervisor Higgins moved that the Board of Supervisors request legislation to amend Virginia Code Section 33.2-332 to increase the average daily traffic threshold for Rural Rustic Road designation from 1500 cars per day to 2500 cars per day. (Seconded by Supervisor Clarke.)

Supervisor Higgins accepted Chairman York’s friendly amendment to add the words, “for Shreve Mill Road” to the motion.

(Supervisor Higgins’s motion, as amended, passed 9-0.)

2. Lyme Disease; Long-Term Antibiotic Therapy Allowed Supervisor Higgins moved that the Board of Supervisors support or request legislation that allows a licensed physician to prescribe, administer, or dispense long-term


antibiotic therapy to a patient diagnosed with Lyme disease and also specifies that the Board of Medicine shall not initiate a disciplinary action against a licensed physician solely for prescribing, administering, or dispensing long-term antibiotic therapy to a patient clinically diagnosed with Lyme disease, provided such clinical diagnosis and treatment has been documented in the patient’s medical record by such licensed physician. (Seconded by Supervisor Clarke.)

Chairman York moved an alternate motion to table this item. (Seconded by Vice Chairman Buona. The motion passed 7-1-1, Supervisor Reid opposed; Supervisor Volpe absent for the vote.)

Staff Contacts: Gwen Kennedy & Charles Yudd, County Administration

4. Rescinding Rural Rustic Road Designation for a Segment of Shreve Mill Road (Evergreen Mill Road to the Dulles Greenway) (Catoctin)

Motion 1

Supervisor Higgins moved that the Board of Supervisors request an appeal of VDOT’s determination that Shreve Mill Road no longer meets the criteria for Rural Rustic Roads designation as outlined on page 3 of VDOT’s Rural Rustic Roads Manual, that says “Planning and Approval Process: If the road is not qualified the Board of Supervisor can appeal the decision to Residency Administrator, District Administrator, and ultimately the Chief Engineer for consideration by the Commissioner of Highways.” (Seconded by Supervisor Reid. The motion passed 9-0.)

Motion 2

Supervisor Higgins moved that the Board of Supervisors forward the paving of Shreve Mill Road to the FY 2017 Capital Improvement Program discussion. (Seconded by Supervisor Buona. The Motion passed 9-0.)


5. Curb Ramps and Crosswalks on Sugarland Run Drive in the Sugarland Run Subdivision (Algonkian)

Vice Chairman Buona moved that the Board of Supervisors direct staff to proceed with the construction and installation of curb accessible ramps and pedestrian crosswalks at three intersections along Sugarland Run Drive (South Fox Road, Cottage Road, and a raised crosswalk at Beecher Place), within the Sugarland Run subdivision.

Vice Chairman Buona further moved that the Board of Supervisors amend the FY 2016 budget and authorize staff to execute a budget adjustment to transfer $100,000 from the Sidewalk/Trail Contingency fund within the Capital Fund to a project specific fund for this project. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)


6. Installation of Traffic Calming Measures in the Glen Heather Subdivision (Algonkian)


Vice Chairman Buona moved that the Board of Supervisors authorize the Department of General Services to install and provide perpetual maintenance of the proposed “Watch for Children” signs at the four entry points of the Glen Heather subdivision on Tripleseven Road (Route 777), which are Environs Road (Route 777), Heather Glen Road (Route 1634), Glade Street (Route 1629), and Regina Drive (Route 1633) in the Algonkian Election District. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)


7. Installation of Traffic Calming Measures in the Kirkpatrick Farms Subdivision (Blue Ridge & Dulles)

Vice Chairman Buona moved that the Board of Supervisors authorize the Department of General Services to install and provide perpetual maintenance of the proposed “Watch for Children” signs at four locations of the Kirkpatrick Farms subdivision, which are Kilkeen Way (Route 1277) near Braddock Road (Route 620), Summerall Drive (Route 1257) near Arlington Oaks Drive (privately-maintained), Kylemore Drive (Route 1290) near Jubilant Drive (Route 1291)/Tomey Court (Route 1291), and Kinsale Place (Route 1285) near Northstar Boulevard (Route 3171) in the Blue Ridge Election District. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)


8. Opening Kincaid Boulevard Extension (Leesburg & Catoctin)

Chairman York moved that the Board of Supervisors direct staff to send a letter to the Town of Leesburg requesting their reconsideration of the previously adopted resolution preventing the opening of Kincaid Boulevard to traffic for access to Crosstrail Boulevard and request that the Town Council pass a resolution to allow the road to be opened to vehicular traffic. (Seconded by Supervisor Reid. The motion passed 8-1, Supervisor Higgins opposed.)

Staff Contacts: Susan Glass, MelissaTello & Joe Kroboth, Transportation and Capital Infrastructure

9. State Revenue Sharing Re-allocation to The Woods Road (Catoctin)

Vice Chairman Buona moved that the Board of Supervisors endorse the transfer of $650,000 in State Revenue Sharing funding by the State from the Riverside Parkway project (UPC 91773) to The Woods Road project (UPC 90725);

Vice Chairman Buona further moved that the Board of Supervisors amend the FY 2016 Capital Improvements Program and budget and direct staff to execute a budget adjustment to transfer $200,000 in local gasoline tax funding within the Capital Fund from the Braddock/Pleasant Valley Road capital project to The Woods Road capital project account, and transfer $450,000 in local gasoline tax funding from the Transportation District Fund to The Woods Road capital project account in the Capital


Fund to provide local matching funds to the State Revenue Sharing funding allocation for The Woods Road. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: Dan Csizmar, Terrie Laycock & Joe Kroboth, Transportation and Capital Infrastructure

10. ZOAM 2015-0006: Resolution of Intent to Amend the Revised 1993 Loudoun County Zoning Ordinance, Rural Uses and Standards and Historic Structure Exemption (Countywide)

Vice Chairman Buona moved that the Board of Supervisors adopt the Resolution of Intent to Amend the Revised 1993 Loudoun County Zoning Ordinance, provided as Attachment 1 to the October 21, 2015 Action Item, to implement ZOAM 2015-0006. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: Mark Depo, Mark Stultz & Ricky Barker, Planning and Zoning

11. Board Member Initiative: Recusal Process for Board of Supervisors, Committees, and Commissions

Vice Chairman Buona moved that the Board of Supervisors approve that in addition to adhering to the provisions of Virginia Code section 2.2-3100 et seq., the State and Local Government Conflict of Interests Act (“COIA”), members of the Board of Supervisors and all members of Boards/Commissions/Committees appointed by the Board shall adhere to the following procedure if they have a conflict under COIA:

• The member shall disqualify him/herself from participating in the matter pending before the Board or Board/Commission/Committee which pertains to the conflict.

• Such disqualification shall mean that the member does not vote on the matter, leaves the meeting room during the discussion of the matter, does not participate in the discussion of the matter in any manner – this includes prior, during or after the item is presented - with staff, fellow committee members and/or Board of Supervisors and until the item is no longer eligible for reconsideration.

• The member will make no personal presentation at any time to the Board or Board/Commission/Committee to which he or she is elected/appointed regarding the matter.

Vice Chairman Buona further moved that no member shall represent a person or entity before the body to which he/she is elected or appointed with respect to the matter concerning the conflict. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)


12. (This item has been renumbered as R-2.)


13. Board Member Initiative: Craft Beverages Zoning Ordinance Amendment – Strategic Plan

Vice Chairman Buona moved that the Board of Supervisors direct staff to prioritize the processing of the Craft Beverage ZOAM to the Strategic Plan to be completed as quickly as possible to allow for economic development in the Ashburn District. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)


14. Board Member Initiative: Woodland Road Industrial Park, On-Street Parking

Vice Chairman Buona moved that the Board of Supervisors direct staff to coordinate with the appropriate entities, including the Virginia Department of Transportation, to review on-street parking by limiting it to one side along Greenoak Way, Elmwood Court, Blackwood Court, Ashgrove Court and Stonetree Court in the Woodland Road Industrial Park. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)


15. Finance/Government Services and Operations Committee Report: 15a. CONTRACT RENEWAL/Operation of the Youth Shelter Facility (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to renew the contract for the Operation of the Youth Shelter Facility with North American Family Institute Inc., for the period of January 1, 2016 to December 31, 2016 in the amount of $1,645,043. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: Hope Stonebrook & Ellen Grunewald, Family Services; Diane Smith, Finance and Procurement

15b. CONTRACT AWARD/Construction of Croson Lane (Broad Run)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award a contract for the Construction of Croson Lane to William A. Hazel, Inc., in the total estimated amount of $4,715,779. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: Melissa Tello & Joe Kroboth, Transportation and Capital Infrastructure; Mike Angel, Finance and Procurement

15c. CONTRACT RENEWAL/Engineering Services for Stormwater Infrastructure and General Land Surveying (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the


Purchasing Agent to renew the contracts for Engineering Services for Stormwater Infrastructure and General Land Surveying with Rice Associates, Inc., Johnson, Mirmiran & Thompson, Inc., and Charles P. Johnson & Associates, Inc. in the estimated amount of $1,000,000. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: Ernest Brown & Steve Plante, General Services; Christopher Bresley, Finance and Procurement

15d. CONTRACT AWARD/Western Brambleton District Park Improvements Services (Blue Ridge)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent be authorized to award a contract for the Western Brambleton District Park Improvements to the FHP Tectonics Corporation in the estimated amount of $4,425,000. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: Melissa Tello & Joe Kroboth, Transportation and Capital Infrastructure; Christopher Bresley, Finance and Procurement

15e. AWARD AUTHORITY INCREASE/On Call Roadway - Transportation Design Services (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to increase the award authority for the On Call Roadway-Transportation Design Services contracts with Dewberry Consultants, LLC, Wallace Montgomery & Associates, LLP, J2 Engineers, Inc. and ATCS, P.L.C. by $1,750,852 for a new estimated amount of $6,000,000. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: Mark Hoffman & Kroboth, Transportation and Capital Infrastructure; Mike Angel, Finance and Procurement)

15f. CONTRACT RENEWAL/Commissioning Services (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to renew the contracts for Commissioning Services with Burns & McDonnell Engineering Company, Inc., DECON Engineering, Inc., and Brinjac Engineering, Inc., in the estimated amount of $750,000. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: Melissa Tello & Joe Kroboth, Transportation and Capital Infrastructure; Christopher Bresley, Finance and Procurement

15g. Non-profit Organizations’ Requests for Property Tax Exemption by Designation (Countywide)


Supervisor Letourneau moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors forward Mobile Hope Association and Oatlands, Inc. that were forwarded by the Commissioner of the Revenue to a Board Public Hearing. (Seconded by Vice Chairman Buona.) Supervisor Letourneau did not accept Supervisor Bonfils friendly amendment to add to the list Faith & Family Foundation and Ashby Ponds. Supervisor Bonfils moved an amended motion to add Faith & Family Foundation and Ashby Ponds to list to forward to a Board Public Hearing. (Seconded by Chairman York.)

Supervisor Volpe requested that the amended motion be divided.

(The motion to add Ashby Ponds to the list to forward to a Board Public Hearing failed 4-5, Supervisors Buona, Clarke, Delgaudio, Letourneau, and Volpe opposed.)

(The motion to add Faith & Family Foundation to the list to forward to a Board Public Hearing passed 5-3-1, Supervisors Delgaudio, Letourneau, and Volpe opposed; Supervisor Clarke abstained.)

(Chairman York’s main motion, as amended, passed 6-1-2, Supervisor Delgaudio opposed, Supervisors Clarke and Letourneau abstained.)

Staff Contacts: Robert Wertz & Darya Thompson, Commissioner of the Revenue

15h. Resolution Authorizing the Issuance of Lease Revenue Bonds Through the Economic Development Authority (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors approve the resolution entitled "RESOLUTION OF THE BOARD OF SUPERVISORS OF LOUDOUN COUNTY, VIRGINIA APPROVING A PLAN OF FINANCING WITH THE ECONOMIC DEVELOPMENT AUTHORITY OF LOUDOUN COUNTY, VIRGINIA, FOR THE ACQUISITION, DESIGN, CONSTRUCTION AND EQUIPPING OF LOUDOUN COUNTY FACILITIES” as shown on Attachment 1 to the October 21, 2015 Board of Supervisors Business Meeting Action Item. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: John Sandy, County Administration; Penny Newquist, Janet Romanchyk, and Nikki Bradley, Finance and Procurement

15i. Proposed Amendments to the Codified Ordinance of Loudoun County, Chapter 856.01 Persons Subject to Tax; Chapter 856.03 Mixed Beverage License Tax, Assessment of Tax, Payment; and Chapter 856.04 Penalty for Delinquency (Countywide)

Vice Chairman Buona moved that the Board of Supervisors approve the recommended changes to ordinances 856.01, 856.03 and 856.04, as shown in


attachments 3 and 4 of the Action Item for the October 21, 2015, Board of Supervisors Business Meeting. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: Robert Wertz and Philip McAleavy, Commissioner of the Revenue

15j. Request from the Town of Leesburg for Funding an Additional School Resource Officer at the Douglass School (Leesburg)

Vice Chairman Buona moved that the Board of Supervisors authorize the use of $30,800 in FY 2016 unallocated appropriations to fund the addition of one School Resource Officer at the Douglass School in accordance with the agreement currently in place between the Town of Leesburg and the County. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: Tim Hemstreet, County Administration; Erin McLellan, Management and Budget

15k. Domestic Violence Fatality Review Team/Process (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services Committee that the Board of Supervisors endorse and support the Loudoun County Domestic Violence Fatality Review Team. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Staff Contacts: Julie Grandfield, County Administration; Kaye Wallace, Loudoun Domestic Abuse and Response Team; Nicole Acosta, Loudoun Abused Women’s Shelter

16. I-66 Inside the Beltway Enforcement


Chairman York moved that Chairman, on behalf of the Board, write a letter to the governor and secretary of Transportation regarding concerns about the lack of enforcement for HOV 2 on I-66 and the corridor and would request that enforcement would be beefed up for a period of time to see what results would be ascertained and see if it would drive down the number of cars using I-66 during rush hour. (Seconded by Supervisor Letourneau. The motion passed 9-0.)

Staff Contacts: Robin Bartok, Staff Aide to Chairman York

R-1 Resolution Recognizing Diwali Holiday 2015

Vice Chairman Buona moved that the Board of Supervisors approve this Resolution of Recognition in honor of the contributions of Indian Americans to our County and wishing them a festive Diwali celebration. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

The Resolution was presented to Viresh Desai, Nehal Jain, Pani Srinivasa, Perry Devre and Dr. Krishna Masiraju.

10/21/2015 Action Report Page 13 Staff Contact: Tom Parker, Staff Aide to Supervisor Letourneau

R-2 Resolution in Support of the Regional Blanket/Winter Coat Drive for Syrian/Iraqi Refugees Fleeing Violence in the Middle East

Vice Chairman Buona moved that the Loudoun County Board of Supervisors adopt this resolution of support for the blanket/winter coat drive for Syrian/Iraqi Refugees and encourage all Loudoun County residents to donate generously and support this worthy cause. (Consent Item) (Seconded by Supervisor Bonfils. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

The Resolution will be presented at a later date.


- Closed Session

Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (3) to consider the acquisition of real property for the Lucketts Fire and Rescue Station and the disposition of County owned property in Ashburn. A discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board.

Vice Chairman Buona further moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (7) for consultation with legal counsel pertaining to actual or probable litigation and on a specific legal matter regarding the settlement of a claim for a construction contract and regarding a declaratory judgment action by a homeowners association seeking judicial guidance. (Seconded by Supervisor Letourneau. The motion passed 9-0.)


Vice Chairman Buona moved that the Resolution Certifying the Closed Session be adopted and reflected in the minutes of this public meeting:


Whereas, the Loudoun County Board of Supervisors this 21st day of October, 2015, convened in closed session by an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act:

Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors. (Seconded by Supervisor Volpe. The motion passed 9-0.)


Claim Settlement: Construction of the Transit Maintenance & Operations Facility (TMOF) - Dustin Construction Inc.

Supervisor Higgins moved that the Board of Supervisors direct staff to close the contract with Dustin Construction Inc. for the construction of the Transit Maintenance and Operations Facility and release the remaining retainage in the amount of $104,093.25. (Seconded by Supervisor Reid. The motion passed 9-0.)


MEMORANDUM

COUNTY OF LOUDOUN

DATE: November 6, 2015



SUBJECT: Action Report of the November 4, 2015, Board of Supervisors Business Meeting

Listed below is a summary report of the Board’s action taken at its November 4, 2015, Board of Supervisors Business Meeting. Please work with your staff to follow through on the Board action as noted.


Vice Chairman Buona moved that the Board of Supervisors adopt the following items on consent: Items 2, 4, 6, 7, 9, 10, 11, 15a, 15b, R-1, R-2, and R-3. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)


Chairman York added an item titled Resolution Requesting Extension of 2007 Referendum Allowing Issuance of Bonds until November 6, 2017 to the Board’s agenda, (as Item #16).


None.

I-1 Briefing Item: Land Development Applications, November 12, 2015 Public Hearing (Countywide)

John Merrithew of Planning and Zoning stated the Board of Supervisors’ (Board) November 12, 2015 Public Hearing includes 9 land development applications (ZMAP-2015-0005, Dulles 28 Centre has been deferred). The agenda also includes two Board development initiatives. ZOAM-2015-0005 proposes amendments to the Planned Development Mixed Use Business District. CPAM-2015- 0001 is an amendment to the Countywide Transportation Plan to extend Evergreen Mills Road as a major collector west to Northstar Boulevard.

The Land Use applications include two Board-initiated items, the first is the County Government Support Center, which is moving ahead with additional uses and relocating several existing uses consistent with the adopted Master Plan. The proposal for a new animal shelter drew public support, as well as comments about noise and other impacts. The conditions of approval address those concerns. The second Board application is a


proposal to modify rear yard setbacks for two properties in Lansdowne. Both applications have recommendations of approval from the Planning Commission (Commission).

SPEX-2015-0001 & ZMOD-2015-0001, Route 28 Hotel, a proposal to put a hotel on Route 28 near Relocation Drive is coming from the Commission with a recommendation of denial. The Commission is concerned that the application does not comply with the Route 28 Plan, which calls for higher intensity uses including full service hotels along the Route 28 frontage and that the use does not meet that standard and could impact the development on adjacent, vacant properties. The President of Visit Loudoun also spoke in opposition to the hotel, noting the desire to attract full service hotels. The proposal includes no onsite amenities or services and there are no amenities conveniently located nearby. The remaining applications have Commission and staff support.


I-2 Strategic Plan Update (Countywide)

Charles Yudd of County Administration noted the background of the entire strategic plan program was added to the item for the Board’s review. He stated there were two elements that would go forward in the queue, an amendment dealing with variances, which came from a state code change last session and a change regarding temporary signs.

Supervisor Volpe moved that the Board of Supervisors adopt adding an item to the Strategic Plan for the implementation in the Suburban Policy Area of storm drain easements for the maintenance and repair of storm drains. (Seconded by Supervisor Delgaudio. The motion passed 9-0.)

Board Requests:

Supervisor Higgins requested that staff research adding an item to the strategic plan that would allow towns to build wells by-right with performance standards. (Staff will return with a work plan on the item.)

Supervisor Clarke requested staff provide an update on the number of inactive applications still in the system and how much staff time it would take to finish processing the applications.

Staff Contacts: Gwen Kennedy, Kenny Young & Charles Yudd, County Administration

1. APPOINTMENTS

1a. Confirmations

Chairman York moved that the Board of Supervisors confirm the following appointments with terms expiring December 31, 2015, unless otherwise noted (Seconded by Supervisor Volpe. The motion passed 9-0.)




Paul Casagrade as the Ashburn District representative

1b. Nominations

Housing Advisory Board Supervisor Clarke nominated Christine Windle.


2. Administrative Items Report of November 4, 2015

Vice Chairman Buona moved that the Board of Supervisors approve the Administrative Items Report of November 4, 2015. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)


The Board of Supervisors moved to (1) approve the budget adjustments as set out in the November 4, 2015, Administrative Items Report, (2) make an increase in appropriations of $137,285, and (3) recognize an increase in revenue in the amount of $137,285.



The Board of Supervisors moved to approve the June 3, 2015, July 1, 2015 and July 15, 2015, Board Business Meeting Minutes.

The Board of Supervisors further moved to approve the July 8, 2015 and July 15, 2015, Board Public Hearing Minutes.




1. STPL 2015-0015, Stone Ridge Park and Ride 2. ESMT 2012-0022, Allder School Road-Meadows Property (formerly

Marshall Property) 3. ESMT 2012-0024, Allder School Road-Woodgrove/Round Hill Investors 4. STPL 2014-0030, Ashburn Sheriff Station


d. Potential Purchase of 215 Depot Court SE, Leesburg, Va


The Board of Supervisors moved that all efforts to purchase the property at 215 Depot Court, SE, Leesburg, VA be discontinued at this time.

Staff Contacts: Randy Williford & Ernest Brown, General Services

e. Secondary Road Addition: Dawsons Corner Sections 1 PH B, 2 & 3



f. Secondary Road Addition: The Grove at Willowsford, Trailhead Drive, South, Phase 1 & 2



g. Secondary Road Addition: The Shops at Cedar Lake – Jennings Farm Drive



h. Secondary Road Addition: The Grange at Willowsford 1A & 1C



i. Secondary Road Addition: Waterford View Section 4



j. Exception to Courthouse Grounds Rule/Use of Electricity

The Board of Supervisors moved to approve an exception to the rules regarding use of the courthouse grounds that allows the Patriot Project and the MLK March to use the electrical outlets on the courthouse grounds.

Staff Contact: Julie Grandfield, County Administration


- Rural Rustic Road Program Priority Initiative (Supervisor Higgins) Supervisor Higgins moved that the Board of Supervisors remove the Rural Rustic Road Program priority initiative to request legislation to amend Virginia Code Section 33.2-332 to increase the average daily traffic threshold for Shreve Mill Road from


1500 cars per day to 2500 cars per day. (Seconded by Supervisor Reid. The motion passed 9-0.)

- Virtual Weigh Stations Study (Supervisor Reid)

Supervisor Reid moved that the Board of Supervisors support a study by the Virginia Department of Transportation and the Virginia Department of Motor Vehicles that researches the use of virtual weigh stations for enforcement of over-sized or over-weight vehicles. (Seconded by Supervisor Letourneau. The motion passed 9-0.)

- Doctor Protections for Long-Term Antibiotic Therapy (Supervisor Higgins)

Supervisor Higgins moved that the Board of Supervisors support legislation that allows a licensed physician to prescribe, administer, or dispense long-term antibiotic therapy to a patient diagnosed with Lyme disease and also specifies that the Board of Medicine shall not initiate a disciplinary action against a licensed physician solely for prescribing, administering, or dispensing long-term antibiotic therapy to a patient clinically diagnosed with Lyme disease, provided such clinical diagnosis and treatment has been documented in the patient’s medical record by such licensed physician. (Seconded by Supervisor Volpe. The motion passed 7-1-1, Supervisor Letourneau opposed; Chairman York abstained.)

- Automated HOV Enforcement (Supervisor Reid)

Supervisor Reid moved that the Board of Supervisors support studies and research by the Virginia Department of Transportation (VDOT) and the Virginia Department of Motor Vehicles (DMV) focused on automated HOV enforcement. (Seconded by Supervisor Volpe. The motion passed 7-1-1, Supervisor Bonfils opposed; Vice Chairman Buona abstained.)

Board Request:

Supervisor Volpe requested that staff research whether further outreach had been conducted with delegates to seek or support legislation that allows a local school board to provide transportation via public school bus or other means to nonpublic schools for field trips in addition to providing transportation to and from such schools.

Staff Contacts: Gwen Kennedy & Charles Yudd, County Administration

4. Administration of Loudoun County Ordinance 1040 for Private Wells Deemed Waterworks (Countywide)

Vice Chairman Buona moved that the Board of Supervisors direct the Health Department to administer Chapter 1040 to waterworks and non-waterworks wells.

Vice Chairman Buona further moved to amend Chapter 1040 of the Codified Ordinances of Loudoun County to provide for the Health Director to waive portions of the ordinance. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)


Staff Contact: Dr. David Goodfriend, Health Department

5. Old Arcola Elementary School PPEA (Torpy/Middaugh/Middleton) (Blue Ridge)

Supervisor Clarke moved that the Board of Supervisors accept the proposal received from Windy Hill Foundation in response to the Old Arcola Elementary School Public-Private Education Facilities and Infrastructure Act of 2002 solicitation and direct staff to proceed to the detailed phase. (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Steve Torpy, Parks, Recreation and Community Services; Cheryl Middleton, Finance and Procurement; Bob Middaugh, County Administration

6. Affordable Dwelling Unit Advisory Board’s (ADUAB) Recommendations - Revisions to the Down Payment and Closing Costs Assistance Program and the Public Employees Grants for Homeownership Program (Countywide)

Vice Chairman Buona moved that the Board of Supervisors approve the following revisions to the Down Payment and Closing Cost (DPCC) Assistance Program and the Public Employees Grants (PEG) for Homeownership Program effective December 1, 2015 as follows:

For the DPCC program

• Eliminate the three year deferment, providing for a 30 year amortization instead of a 27 year amortization.

• Retain loan amounts at 10% or $25,000 whichever is less.

For the PEG program

• Provide a $10,000 forgivable loan. • Eliminate foreclosure purchase incentives.

Vice Chairman Buona further moved that the Board of Supervisors allocate $500,000 to the Down Payment and Closing Cost Assistance Program and $250,000 to the Public Employees Grants for Homeownership Program from the County of Loudoun Housing Trust. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)


7. Approval of Courthouse Grounds Use Applications (Leesburg)

Vice Chairman Buona moved that the Board of Supervisors give the County Administrator the authority to make decisions on applications to use the courthouse grounds as outlined in the attachment to the November 4, 2015, Board of Supervisors Business Meeting Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)


11/04/2015 Action Report Page 7 8. Real Estate Relief for the Elderly or Totally and Permanently Disabled/Proposed

Amendments to Chapter 872 of the Codified Ordinances (Countywide)

Vice Chairman Buona moved that the Board of Supervisors approve the Proposed Amendments to Chapter 872 of the Codified Ordinances of Loudoun County – Real Estate Tax Relief for the Elderly or Totally and Permanently Disabled, as shown in Attachment 1 to the Action Item for the November 4, 2015, Business meeting, to become effective January 1, 2016. (Seconded by Supervisor Volpe.)

Supervisor Reid moved a substitute motion to forward this item to the December 2, 2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor Higgins.)

Supervisor Reid accepted Supervisor Clarke’s friendly amendment to forward this item to the next Board of Supervisors, term beginning January 2016, for consideration. (Seconded by Supervisor Higgins.)

(Supervisor Reid’s substitute motion, as amended passed 6-3, Supervisors Buona, Volpe, and York opposed.)


9. Board Endorsement of Statement/Commonwealth Transportation Board 2015 Fall Transportation Meetings (Countywide)

Vice Chairman Buona moved that the Board of Supervisors endorse the draft statement provided as Attachment 2 of the November 4, 2015 Action Item, and direct staff to submit it to the Virginia Department of Transportation’s Central Office for inclusion in the public record. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)


10. Technical Amendments to Policies for Board of Supervisors’ Staff Aides (Countywide)

Vice Chairman Buona moved that the Board of Supervisors adopt the technical amendments to the Board of Supervisors aide policies as specified in the Attachment to the Action Item for the November 4, 2015, Business Meeting. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)

Staff Contacts: Nelia Larson-Mann & Jeanette Green, Human Resources; John Sandy, County Administration

11. CMPT-2015-0009, Plains of Raspberry Amended Community Water Service Area (Catoctin)

Vice Chairman Buona moved that the Board of Supervisors ratify the Planning Commission’s approval of CMPT-2015-0009, Plains of Raspberry Amended Community Water Service Area, based on the Commission Permit Plat entitled, “Plains of Raspberry Amended Community Water Service Area,” dated June 2015 and revised through


September 28, 2015 and the Findings for Approval provided as Attachment 1 to the November 4, 2015 Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)


12. Board Member Initiative: Changes to Board of Supervisors Meeting Schedule - Cancelation of November 18, 2015 Business Meeting

Chairman York moved that the Board of Supervisors cancel the November 18, 2015 Business Meeting. (Seconded by Vice Chairman Bouna. The motion passed 8-1, Supervisor Reid opposed.)

Staff Contacts: Robin Bartok, Staff Aide to Chairman York; Dorri O’Brien, Staff Aide to Vice Chairman Buona

13. Board Member Initiative: Installation of Pole Mounted Speed Display Signs on Snickersville Turnpike and Clayton Hall Road

Supervisor Clarke moved that the Board of Supervisors direct staff to prepare a budget adjustment in the amount of $40,000 from the Traffic Calming Contingency account in the Capital Fund for the purchase and installation of three pole mounted speed display signs on Snickersville Turnpike (Route 734) and one on Clayton Hall Road (Route 760) in the Blue Ridge District.

Supervisor Clarke further moved that the Board of Supervisors authorize the Department of General Services to perpetually maintain the three pole mounted speed display signs on Snickersville Turnpike (Route 734) and one on Clayton Hall Road (Route 760) in the Blue Ridge District. (Seconded by Chairman York. The motion passed 9-0.)



14a. FY 2016 Capital Improvements Program Amendment/Use of FY 2015 Fund Balance for Right-of-Way Acquisition on Crosstrail Boulevard Segment B (Catoctin)

Supervisor Letourneau moved that the Board of Supervisors amend the FY 2016 Capital Improvements Program and budget and direct staff to execute a budget adjustment to appropriate $1,000,000 in FY 2015 Fund Balance in the General Fund and transfer that amount to the Capital Fund to acquire needed right-of-way for the Crosstrail Boulevard Segment B capital project. (Seconded by Supervisor Reid.)

Supervisor Letourneau withdrew his motion.


Supervisor Letourneau moved that the Board of Supervisors forward this item to the December 2, 2015, Board of Supervisors Business Meeting for action. (Seconded by Chairman York. The motion passed 9-0.)


14b. Lease Proposal from Brambleton, LLC to Accelerate Development of the Brambleton Library (Blue Ridge)

Supervisor Letourneau moved the Board of Supervisors authorize the County Administrator to execute the Brambleton Library lease as outlined in Table 4A of the November 4, 2015, Board of Supervisors Action Item, pending final approval as to form by the County Attorney’s Office. (Seconded by Supervisor Clarke. The motion passed 9-0.)

Staff Contacts: Dan Csizmar & Joe Kroboth, Transportation and Capital Infrastructure; Chang Liu, Library Services


15a. ZMAP-2014-0006 Whitman Property North (Dulles)

Vice Chairman Buona moved that the Board of Supervisors approve ZMAP-2014-0006, Whitman Property -North, subject to the Proffer Statement dated October 19, 2015, and based on the Findings for Approval included in the November 4, 2015 Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)


15b. ZMAP-2014-0008, SPEX-2014-0013, SPEX-2014-0014 Whitman Property South (Dulles)

Vice Chairman Buona moved that the Board of Supervisors approve ZMAP-2014-0008, SPEX-2014-0013, SPEX-2014-0014 Whitman Property-South, subject to the Proffer Statement dated September 1, 2015, the special exception Conditions of Approval dated September 10, 2015 and based on the Findings for Approval included in the November 4, 2015 Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)


15c. Fee Comparison - 1972 and Revised 1993 Zoning Ordinances (Countywide)

Supervisor Volpe moved that the Board of Supervisors approve the recommendation of the Transportation and Land Use Committee to amend the Land Development Application Fee Schedule and that the item be placed on a


future public hearing agenda. (Seconded by Supervisor Clarke. The motion passed 9-0.)


16. Resolution Requesting Extension of 2007 Referendum Allowing Issuance of Bonds until November 6, 2017


Chairman York moved that the Board of Supervisors approve the Resolution Requesting Extension of 2007 Referendum Allowing Issuance of Bonds until November 6, 2017, which is attached to the November 4, 2015 staff report. (Seconded by Vice Chairman Buona. The motion passed 9-0.)

Staff Contacts: Janet Romanchyk & Nikki Bradley, Finance and Procurement; Courtney Sydnor, County Attorney’s Office; John Sandy, County Administration

R-1 Proclamation Declaring November 15, 2015 as “America Recycles Day” in Loudoun County (Approval & Presentation)

(This Proclamation was initiated by Chairman York)

Vice Chairman Buona moved that the Board of Supervisors approve the Proclamation Declaring November 15, 2015 as “America Recycles Day” in Loudoun County. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)

The Proclamation was presented to Tony Hayes of the Department of General Services.


R-2 A Resolution of Support Recognizing the Importance of the current United States Open Skies Policy (Approval)

This item was deferred to the December 2, 2015, Board of Supervisors Business Meeting.


R-3 Resolution of Commendation for Freedom High School 2015 Odyssey of the Mind Team (Approval & Presentation)

(This Resolution was initiated by Supervisor Letourneau)

Vice Chairman Buona moved that the Board of Supervisors approve the Resolution of Commendation honoring the Freedom High School 2015 Odyssey of the Mind teams that advanced to World Finals. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.


This Resolution was presented to team members Michael Munley, Aditi Shukla, Manisha Kusuma, Apekchha Pradhan, and Coach Bill Munley.


- CLOSED SESSION-PART 1

Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (7) for consultation with legal counsel pertaining to actual or probable litigation regarding an appeal of the State Corporation Commission’s investigation of the Dulles Greenway toll rate.

Vice Chairman Buona further moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (3) to consider the acquisition and disposition of real property in Leesburg related to the courthouse expansion and for the acquisition of real property for government office space. A discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board.

Vice Chairman Buona further moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (1) to evaluate the County Administrator and the County Attorney. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)

Vice Chairman Buona moved that the closed session be adjourned, that the Board of Supervisors reconvene its public meeting, and that the minutes of the public meeting should reflect that no formal action was taken in the closed session. (Seconded by Chairman York. The motion passed 7-0-2, Supervisors Delgaudio and Volpe absent for the vote.)



Whereas, the Loudoun County Board of Supervisors this 4th day of November, 2015, convened in closed session by an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act:

Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors. (Seconded by Chairman York. The motion passed 9-0.)


11/04/2015 Action Report Page 12 County Participation in Appeal of Order Concluding Investigation of Greenway

Supervisor Letourneau moved that the Board of Supervisors authorize and direct the expenditure of $95,000 from Litigation Contingency for retaining outside counsel and costs associated with the County's appeal of the SCC decision in the Greenway toll rate case. (Seconded by Supervisor Higgins. The motion passed 8-1, Supervisor Reid opposed.)


- CLOSED SESSION-PART 2

Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (3) to consider the acquisition of real property for government office space. A discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board.

Vice Chairman Buona further moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (1) to evaluate the County Administrator and the County Attorney. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Clarke absent for the vote.)




Whereas, the Loudoun County Board of Supervisors this 4th day of November, 2015, convened in closed session by an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act:

Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors. (Seconded by Supervisor Volpe. The motion passed 9-0.)


MEMORANDUM

COUNTY OF LOUDOUN

DATE: November 16, 2015



SUBJECT: Action Report of the November 12, 2015 Board of Supervisors Public Hearing

Listed below is a summary report of the Board’s action taken at its November 12, 2015, Board of

Supervisors Public Hearing. Please work with your staff to follow through on the Board’s action

as noted.

1. Board of Supervisors’ Proposed Legislative Program for the 2016 General Assembly

Session (Countywide)


Supervisor Reid. The motion passed 7-0-2, Supervisors Letourneau and York absent for

the vote.)

Supervisor Volpe moved that the Board of Supervisors adopt the 2016 Legislative

Program as found in Attachment 1 of the Supplemental Memorandum for the November

12, 2015 Board of Supervisors Public Hearing, with any technical changes required by

staff. (Seconded by Supervisor Reid.)

Supervisor Volpe accepted Supervisor Reid’s friendly amendment to strike the “Move

Station to Accommodate Weighing Truck Traffic for Both Routes 50 and 15” item from

the Proposed Legislative Program for the 2016 General Assembly Session.

Supervisor Volpe accepted Supervisor Reid’s friendly amendment to move the NVTC

Involvement in Distribution of I-66 Toll Revenue, I-66 Tolls, NVTC Oversight of

WMATA, and Washington Metropolitan Area Transit Authority (WMATA) (NEW) to

Priority Initiatives.

Supervisor Reid withdrew his friendly amendment to move the NVTC Involvement in

Distribution of I-66 Toll Revenue, I-66 Tolls, NVTC Oversight of WMATA, and

Washington Metropolitan Area Transit Authority (WMATA) (NEW) to Priority

Initiatives.

Supervisor Volpe’s motion, as amended, passed 7-0-2, Supervisors Letourneau and York


Staff Contacts: Charles Yudd & Gwen Kennedy, County Administration; Jeff Gore,

Hefty, Wiley and Gore, PC

Board of Supervisors Public Hearing

Action Report

November 12, 2015

Page 2

2. Proposed Resolution Authorizing Use and Authorizing Acquisition of Real Property by

Eminent Domain for Construction of Crosstrail Boulevard (Catoctin)

Supervisor Higgins moved that the Board of Supervisors suspend the rules. (Seconded by

Supervisor Volpe. The motion passed 7-0-2, Supervisors Letourneau and York absent for

the vote.)

Supervisor Higgins moved that the Board of Supervisors adopt the resolution as set forth

in Attachment 2 to the November 12, 2015, Board of Supervisors Public Hearing staff

report. (Seconded by Supervisor Volpe. The motion passed 7-0-2, Supervisors

Letourneau and York absent for the vote.)

Staff Contacts: John Powell, Office of County Attorney; Joe Kroboth & Dawn Klassen,

Department of Transportation and Capital Infrastructure

3. Establishment of Residential Permit Parking District in the Rockhill Estates Subdivision

(Broad Run)

Supervisor Bonfils moved that the Board of Supervisors suspend the rules. (Seconded by

Supervisor Volpe. The motion passed 7-0-2, Supervisors Letourneau and York absent for

the vote.)

Supervisor Bonfils moved that pursuant to Section 490.04 of the Codified Ordinances,

the Board of Supervisors waive the requirement for the proposed Rockhill Estates

Residential Permit Parking District to contain a minimum of one hundred (100)

contiguous or nearly contiguous on-street parking spaces based on the finding that the

proposed Parking District meets the purpose and intent of Chapter 490.

Supervisor Bonfils further moved that the Board of Supervisors adopt the Ordinance

Establishing the Rockhill Estates Residential Permit Parking District as provided in

Attachment 4 to the Staff Report for the November 12, 2015, Public Hearing.

Supervisor Bonfils further moved that the Board of Supervisors approve the use of the

Residential Permit Parking District account funds in the amount of $5,000 for the

establishment and implementation of the Rockhill Estates Residential Permit Parking

District located in the Broad Run Election District. (Seconded by Supervisor Volpe. The

motion passed 8-0-1, Chairman York absent for the vote.)

Staff Contacts: Eloisa Thring, Kathleen Leidich & Joe Kroboth, Department of

Transportation and Capital Infrastructure

4. Non-Profit Organizations’ Requests for Property Tax Exemption by Designation

(Countywide)

Vice-Chairman Buona moved that the Board of Supervisors suspend the rules. (Seconded

by Supervisor Volpe. The motion passed 6-2-1, Supervisors Letourneau and Reid

opposed; Chairman York absent for the vote.)


Action Report

November 12, 2015

Page 3

Vice-Chairman Buona moved that the Board of Supervisors adopt an ordinance

exempting from real and personal property taxation the organizations that submitted

applications for exemption that and were forwarded by the Board of Supervisors at the

October 21, 2015 Board Business Meeting to the November 12, 2015 Public Hearing, as

shown in Attachment 1. (Seconded by Supervisor Volpe. The motion passed 6-2-1,

Supervisors Delgaudio and Letourneau opposed; Chairman York absent for the vote.)


5. ZMOD-2015-0009 / Ashburn Farm Section 1 Decks (Ashburn)

Vice-Chairman Bouna moved that the Board of Supervisors suspend the rules. (Seconded

by Supervisor Volpe. The motion passed 6-0-3, Supervisors Letourneau, Reid and York


Vice-Chairman Buona moved that the Board of Supervisors approve ZMOD-2015-0009,

Ashburn Farm Section 1 Decks, subject to the Conditions of Approval dated October 26,

2015 and based on the Findings for Approval included in the November 12, 2015 Board

of Supervisors Public Hearing staff report. (Seconded by Supervisor Volpe. The motion

passed 7-0-2, Supervisors Letourneau and York absent for the vote.)


6. ZCPA-2015-0006 / Brambleton – Fujiwara Property (Blue Ridge)

Supervisor Clarke move that the Board of Supervisors suspend the rules. (Seconded by

Supervisor Volpe. The motion passed 8-0-1, Chairman York absent for the vote.)

Supervisor Clarke moved that the Board of Supervisors approve ZCPA-2015-0006,

Brambleton, Fujiwara Property, subject to the Proffer Statement dated October 29, 2015

and with the Findings for Approval provided in the November 12, 2015 Board of

Supervisors Public Hearing Staff Report. (Seconded by Supervisor Volpe. The motion

passed 8-0-1, Chairman York absent for the vote.)


7. ZMOD-2015-0010 / Lansdowne Covered Decks/Porches (Ashburn)

Vice-Chairman Bouna moved that the Board of Supervisors suspend the rules. (Seconded

by Supervisor Volpe. The motion passed 8-0-1, Chairman York absent for the vote.)

Vice-Chairman Bouna moved that the Board of Supervisors approve ZMOD-2015-0010,

Lansdowne Covered Decks/Porches, subject to the Conditions of Approval dated October

26, 2015 and based on the Findings for Approval included in the November 12, 2015

Board of Supervisors Public Hearing staff report. (Seconded by Supervisor Volpe. The

motion passed 8-0-1, Chairman York absent for the vote.)



Action Report

November 12, 2015

Page 4

8. SPMI-2015-0009 / Little Tree Huggers, LLC (Catoctin)


Supervisor Volpe. The motion passed 7-0-2, Supervisors Reid and York absent for the

vote.)

Supervisor Higgins moved that the Board of Supervisors approve SPMI-2015-0009,

Little Tree Huggers, LLC, with the Conditions for Approval dated November 6, 2015 and

with the Findings for Approval contained in Attachment 1 of the Supplemental

Memorandum for the November 12, 2015 Public Hearing. (Seconded by Supervisor

Volpe. The motion passed 7-0-2, Supervisors Reid and York absent for the vote.)


9. ZMOD-2015-0013 /BMW of Sterling Sign Plan Amendment (Broad Run)


Vice-Chairman Buona. The motion passed 8-0-1, Chairman York absent for the vote.)

Supervisor Bonfils moved that the Board of Supervisors approve ZMOD-2015-0013,

BMW of Sterling Comprehensive Sign Plan Amendment, subject to the Conditions of

Approval dated October 21, 2015, and based on the Findings for Approval contained in

the November 12, 2015 Board of Supervisors Public Hearing Staff Report. (Seconded by


Staff Contacts: Joe Griffiths & Ricky Barker, Planning and Zoning

10. SPEX-2013-0005, CMPT-2013-0007 / Loudoun County Government Support Center

(Catoctin)

Supervisor Higgins moved that the Board of Supervisors ratify the Planning

Commission’s approval of CMPT-2013-0007, Loudoun County Government Support

Center, subject to the Commission Permit plat dated March 5, 2013 and revised October

28, 2015.

Supervisor Higgins further moved that the Board of Supervisors forward SPEX-2013-

0005, Loudoun County Government Support Center, to the December 2, 2015, Board of

Supervisors Business Meeting for action. (Seconded by Supervisor Volpe. The motion

passed 6-2-1, Supervisors Delgaudio and Reid opposed; Chairman York absent for the

vote.)

Staff Contacts: Joseph Carter & Ricky Barker, Planning and Zoning

11. CPAM-2015-0001 / Evergreen Mills Road (Blue Ridge and Dulles)


Action Report

November 12, 2015

Page 5


Supervisor Letourneau. The motion passed 8-0-1, Chairman York absent for the vote.)

Supervisor Clarke moved that the Board of Supervisors approve CPAM 2015-0001,

Evergreen Mills Road amending the 2010 Countywide Transportation Plan as set forth in

Attachment 1 to the November 12, 2015, Board of Supervisors Public Hearing Staff

Report. (Seconded by Supervisor Letourneau. The motion passed 8-0-1, Chairman York


Staff Contacts: Marie Genovese & Ricky Barker, Planning and Zoning; Lou Mosurak &

Joe Kroboth, Department of Transportation and Capital Infrastructure

12. ZOAM-2015-0005 /Mixed-Use Zoning Ordinance Amendment (PD-MUB zoning district

only) (Countywide)

Supervisor Volpe moved that the Board of Supervisors forward ZOAM 2015-0005,

Mixed-Use Zoning Ordinance Amendment, to the Transportation Land Use Committee

for further discussion. (Seconded by Vice-Chairman Buona. The motion passed 7-1-1,

Supervisor Letourneau opposed; Chairman York absent for the vote.)

Board Request:

Supervisor Delgaudio asked that Staff provide the Board with the density potential within

the PD-MUD zoning district.

Staff Contacts: Joseph Carter, Mark Stultz & Ricky Barker, Planning and Zoning

13. SPEX-2015-0013, SPMI-2015-0010 / Community Corner-Gas Pumps (Dulles)

Supervisor Letourneau moved that the Board of Supervisors suspend the rules. (Seconded

by Supervisor Reid. The motion passed 7-0-2, Supervisors Volpe and York absent for the

vote.

Supervisor Letourneau moved that the Board of Supervisors approve SPEX-2015-0013

and SPMI-2015-0010, Community Corner, Gas Pumps, subject to the Conditions of

Approval dated October 29, 2015 and with the Findings for Approval contained in the

November 12, 2015, Board of Supervisors Public Hearing Staff Report. (Seconded by

Supervisor Reid. The motion passed 8-0-1, Chairman York absent for the vote.)


14. SPEX-2015-0020, SPEX-2015-0021, CMPT 2015-0007 / Catherine’s Rest – Invisible

Towers Monopole (Blue Ridge)




Action Report

November 12, 2015

Page 6

Supervisor Clarke moved that the Board of Supervisors ratify the approval by the

Planning Commission for CMPT-2015-0007, Catherine’s Rest - Invisible Towers

Monopole, based on the Findings for Approval contained in the November 12, 2015,

Board of Supervisors Public Hearing Staff Report.

Supervisor Clarke further moved that the Board of Supervisors approve SPEX-2015-0020

and SPEX- 2015-0021, Catherine’s Rest - Invisible Towers Monopole, subject to the

Conditions of Approval dated October 26, 2015 and based on the Findings for Approval

included in the November 12, 2015, Board of Supervisors Public Hearing Staff Report.

(Seconded by Supervisor Volpe. The motion passed 8-0-1, Chairman York absent for the

vote.)


15. SPEX-2015-0001, ZMOD-2015-0001 / Route 28 Hotel (Broad Run)

Supervisor Bonfils moved that the Board of Supervisors forward SPEX-2015-0001 and

ZMOD-2015-0001, Route 28 Hotel, to the December 2, 2015 Board of Supervisors

Business Meeting for action. (Seconded by Vice-Chairman Buona.)

(Supervisor Reid’s alternative motion to forward SPEX-2015-0001, ZMOD-2015-0001,

Route 28 Hotel, to the November 20, 2015 Board of Supervisors’ Transportation and

Land Use Committee died for a lack of a second.)

(Supervisor Bonfils original motion passed 8-0-1, Chairman York absent for the vote.)

Board Request:

Supervisor Volpe requested that Staff compile a comparison of the average nightly rate in

areas such as Chesapeake, Fredericksburg, Manassas, Richmond, Gainesville, and

Virginia Beach, Virginia prior to the Board of Supervisors Business Meeting.


16. ZMAP-2015-0005, ZCPA-2013-0002 / Dulles 28 Centre (Broad Run)

This item was deferred


MEMORANDUM

COUNTY OF LOUDOUN

DATE: December 4, 2015



SUBJECT: Action Report of the December 2, 2015, Board of Supervisors Business Meeting

Listed below is a summary report of the Board’s action taken at its December 2, 2015, Board of Supervisors Business Meeting. Please work with your staff to follow through on the Board action as noted.


Vice Chairman Buona moved that the Board of Supervisors adopt the following items on consent: Items 2, 5, 9, 11, 13, 14, 15, 16, 18, 19a, 19b, 19c, 19d, 19e, 19h, 20a, 21a (Motion #1), 22, 23, R-1, R-2, R-3, R-4, and R-5. (Seconded by Supervisor Volpe. The motion passed 9-0.)


None.


None.

I-1 Briefing Item: Land Development Applications, December 9, 2015 Public Hearing (Countywide)

John Merrithew of Planning and Zoning stated the Board of Supervisors’ (Board) December 9, 2015 Public Hearing included 8 land development applications. Three applications, one at Moorefield Station and two at Loudoun Station set the zoning framework for commuter parking garages on both sides of the Ashburn Metro station. A comprehensive agreement for the construction, operation and maintenance of the northern commuter garage is also on the agenda. A new Public Safety indoor firing range on Shreve Mill Road is also on the agenda. The Planning Commission is recommending approval of an expansion of the Lansdowne hospital that increases the facility from 318,222 sf to 1,238,000 sf. There was no public opposition at the Commission’s November 17 public hearing. The Commission also supports Poland Hill, a residential rezoning in the Dulles community that would add 219 residential units including 153 age-restricted units and a 70,000 square foot continuing care facility. There was public concern about the density of the project, although it conforms to County policies, but there was significant public support for the age-restricted housing as a needed resource in the community.



I-2 Silver Line CPAM Scenario Planning (Broad Run & Dulles)

Richard Klusek with Planning and Zoning stated that consistent with the Board’s direction at the start of this project, the recommended scenario was developed as a means of striking the desired balance between 1) prompt realization of tax revenues to support future Metrorail operations, 2) maximizing future employment generation, 3) achieving a desirable land use pattern, and 4) minimizing demands on the county’s transportation infrastructure. The Key elements of this recommended scenario include:

• Placing the highest densities near Metro stations; • Supporting walkable neighborhoods to live, work, shop, and play; • Focusing forecast growth into key development areas; • Providing park land and open space to meet community needs; • Protecting operations at Washington Dulles International Airport; • Providing a new urban multifamily housing product; • Building a multi-modal roadway network; • Allowing for phased development and interim uses; and • Incorporating efficient transit service. He further stated Stantec is finalizing the report for the Scenario Planning Study. While the report was originally anticipated to be presented at the December 2, 2015 meeting, additional time was needed to gather stakeholder and Board feedback on the community-driven scenarios. Staff and the consultant have determined that additional time is necessary to ensure that the consultant recommendations are thoroughly described and presented in a way that is most useful for implementing future Comprehensive Plan updates. Upon completion of the final report, staff will review the report and develop a recommended strategy and work plan for implementing recommendations of both the Market Analysis and Best Practices Study and Scenario Planning Study. The final report and work plan are scheduled to be presented at the second business meeting in January 2016. At that time, staff will request the Board’s specific feedback on the final report recommendations and direction on the work plan and process for moving forward with a comprehensive plan amendment for this area.


1. APPOINTMENTS

1a. Confirmations

There were no confirmations for this meeting.

1b. Nominations

Dulles Town Center Community Development Authority Supervisor Volpe nominated Robert Gordon.


Supervisor Volpe moved that the Board of Supervisors suspend the rules. (Seconded by Vice Chairman Buona. The motion passed 9-0.)

Supervisor Volpe moved that the Board of Supervisors appoint Robert Gordon to serve on the Dulles Town Center Community Development Authority. (Seconded by Vice Chairman Buona. The motion passed 9-0.)

Staff Contact: Amy Stewart, County Administration

2. Administrative Items Report of December 2, 2015

Vice Chairman Buona moved that the Board of Supervisors approve the Administrative Items Report of December 2, 2015. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


The Board of Supervisors moved to (1) approve the budget adjustments as set out in the December 2, 2015, Administrative Items Report, (2) make an increase in appropriations of $270,309, and (3) recognize an increase in revenue in the amount of $270,309.


b. Deeds for Approval


1. DEDI 2013-0009, Crosstrail Boulevard – Baiza/Board of Supervisors 2. DEDI 2015-0029, Moorefield Station-Croson Lane 3. ESMT 2015-0038, Overlook at University Center Parcel A 4. ZMAP 1994-0017, Proffered Park Site Conveyance (Stone Ridge) 5. DEDI 2015-0014, Au Loudoun Station, Parcel A


c. Local Governing Body Certification – Cyrusone, LLC – Application for Virginia Department of Environmental Quality Air Pollution Control Permit

The Board of Supervisors moved to authorize the County Administrator or his designee to execute the Virginia Department of Environmental Quality – Air Permits Local Governing Body Certification Form certifying that the location and operation of the proposed CyrusOne, LLC facility at 21111 Ridgetop Circle, Sterling, Virginia (PIN: 030-39-2674-000) is consistent with all applicable local land use ordinances.

Staff Contacts: Marie Genovese & Ricky Barker, Planning and Zoning; Ron Brown, County Attorney’s Office


d. Exception to Courthouse Grounds Rules / Use of Electricity

The Board of Supervisors moved to approve an exception to the rules regarding use of the courthouse grounds that allows the Bible Reading Marathon to use the electrical outlets on the grounds.


e. Grant of Easement Over County Property – Future Lovettsville Park (Virginia Electric and Power Company Utility Easement)

The Board of Supervisors moved to approve the requested grant of easement to Virginia Electric and Power Company as shown on plat number 40-15-0063, and that the Chairman, Vice-Chairman or County Administrator be authorized to execute a Right-of-Way Agreement or other form of deed of easement acceptable in form to the County Attorney.

Staff Contacts: Susan Glass & Joe Kroboth, Transportation and Capital Infrastructure; John Powell, County Attorney’s Office

f. Grant of Easement Over County Property – Ashburn Station: South – Silver Line Metro

The Board of Supervisors moved to approve the requested grant of easements and that the County Administrator or his designee be authorized to execute and deliver the appropriate deed of dedication and easements, in form as approved by the County Attorney, to grant the requested waterline and sanitary sewer easements to Loudoun Water upon the property at 22165 Vinegar Hill Drive, Ashburn, Virginia (PIN #089-35-1939).

Staff Contacts: Joe Kroboth, Transportation and Capital Infrastructure; Ron Brown, County Attorney’s Office

g. Secondary Road Addition: The Grove at Willowsford 2A 3B



h. Secondary Road Addition: The Greens at Willowsford Grassland Grove Drive North 1 & 2



i. Secondary Road Addition: NRU/CFC Corporate Park Century Boulevard




j. Secondary Road Addition: Kirkpatrick West PH 1a Kinsale Place



k. Secondary Road Addition: Willowsford The Grant Sections 1, 2A & 2B



l. Secondary Road Addition: Seven Hills Sections 3A, 3B, 5A Road Plan



m. Board of Supervisors’ Minutes

The Board of Supervisors moved to approve the May 20, 2015, June 17, 2015, September 2, 2015, September 16, 2015 and October 7, 2015 Business Meeting Minutes.

The Board of Supervisors further moved to approve the September 9, 2015 and October 14, 2015 Public Hearing Minutes.

Meeting summaries for the October 13, 2015, Finance/Government Services and Operations Committee and the October 19, 2015, Economic Development Committee were included in the packet for the Board’s review.


3. Renaming of Portions of Fort Johnston Road (Catoctin)

Supervisor Higgins moved that the Board of Supervisors approve renaming of Portions of Fort Johnston Road as follows:

1. The spur to Red Apple Way,

2. The existing and added extension of Fort Johnston Road to Alysheba Drive to Fort Johnston Road, and

3. The segment south of the physical break where Fort Johnston Road meets the new extension to Leeland Orchard Road as shown on the alternate motion attachment to the December 2, 2015, Board of Supervisors Business Meeting action item. (Seconded by Supervisor Volpe. The motion passed 8-1, Chairman York opposed.)


Staff Contacts: Mike Fauss and Larry Stipek, Mapping and Geographic Information

4. Renaming of Portion of Gum Spring Road (Blue Ridge) Supervisor Clarke moved that the Board of Supervisors approve the renaming of Gum Spring Road to Medical Drive between Route 50 and Stone Springs Boulevard effective December 31, 2015 as shown on Attachment 1 of the December 2, 2015 Action Item.

Supervisor Clarke further moved that the Board of Supervisors defer the renaming of the Gum Spring Road segment from the proposed Medical Drive and Stone Springs Boulevard intersection north to Evergreen Mills Road as shown on Attachment 1 of the December 2, 2015 Action Item, until the second Board of Supervisor’s meeting in January. (Seconded by Supervisor Delgaudio.) Chairman York moved to separate the motion. 1st Motion Supervisor Clarke’s motion to move that the Board of Supervisors approve the renaming of Gum Spring Road to Medical Drive between Route 50 and Stone Springs Boulevard effective December 31, 2015 as shown on Attachment 1 of the December 2, 2015 Action Item passed 9-0. 2nd Motion Chairman York moved an alternate motion that the Board of Supervisors approve the renaming of Gum Springs Road from the proposed Medical Drive and Stone Springs Boulevard intersection north to Evergreen Mills Road to be named Stone Springs Boulevard effective December 31, 2015, as shown on Attachment 1 of the December 2, 2015, Action Item. (Seconded by Supervisor Letourneau. The motion passed 7-2, Supervisors Clarke and Delgaudio opposed.) Board Comment: Supervisor Volpe, with no objection by Board members, stated she would add an item to a future Transportation and Land Use Committee agenda to explore the process for notifying property owners when an item to rename portions of roadways is proposed.

Staff Contacts: Mike Fauss and Larry Stipek, Mapping and Geographic Information

5. Request for Funding for an Additional School Resource Officer at the Douglass School (Countywide)

Vice Chairman Buona moved that the Board of Supervisors authorize the addition of 1.12 FTE in the Loudoun County Sheriff’s Office for a School Resource Officer at the Douglass School effective July 1, 2016 and direct the County Administrator to include the FTE and funding for this position in the FY 2017 base budget. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contact: Erin McLellan, Management and Budget

12/02/2015 Action Report Page 7 6. Workforce Housing Needs Surveys/Request for Funds (Countywide)

Chairman York moved that the Board of Supervisors authorize up to $100,000 from the unallocated FY 2016 General Fund appropriation to conduct a Housing Needs Assessment through surveys of public sector and private sector employees for the purpose of informing the Board about workforce housing needs. (Seconded by Supervisor Volpe. The motion failed 4-5, Supervisors Buona, Clarke, Delgaudio, Letourneau, and Reid opposed.)

Staff Contacts: Brian Reagan & Ellen Grunewald, Family Services

7. SPEX-2015-0001, ZMOD-2015-0001 / Route 28 Hotel (Broad Run) Supervisor Bonfils moved that the Board of Supervisors deny SPEX-2015-0001 and ZMOD-2015-0001, Route 28 Hotel, based on the Findings for Denial attached to the December 2, 2015, Action Item. (Seconded by Vice Chairman Buona.)

Supervisor Higgins moved an alternate motion to forward this item to a future Transportation and Land Use Committee meeting for further discussion. (Seconded by Supervisor Reid. The motion failed 3-6, Supervisors Bonfils, Buona, Clarke, Delgaudio, Letourneau, and York opposed.)

Supervisor Bonfils motion to deny passed 8-1, Supervisor Volpe opposed.


8. SPEX-2013-0005, CMPT-2013-0007 / Loudoun County Government Support Center (Catoctin)

Supervisor Higgins moved that the Board of Supervisors approve SPEX-2013-0005, Loudoun County Government Support Center, subject to the Conditions of Approval dated October 29, 2015, and based on the Findings for Approval attached to the December 2, 2015, Action item. (Seconded by Vice Chairman Buona. The motion passed 6-2-1, Supervisors Delgaudio and Reid opposed; Supervisor Clarke absent for the vote.)

Staff Contacts: Joseph Carter & Ricky Barker, Planning and Zoning

9. Regional Surface Transportation Program and Congestion Mitigation and Air Quality FY 2022 Project Submissions to Northern Virginia Transportation Authority (Dulles)

Vice Chairman Buona moved that the Board of Supervisors endorse staff’s recommendation to apply to NVTA for FY 2022 RSTP and CMAQ funds for Lowe’s Island Park and Ride Lot rent ($40,000); the Route 7 and George Washington Overpass ($3 million) and Bicycle and Pedestrian Accommodations in the vicinity of the Silver Line Metro Stations in Loudoun County ($5.4 million) and direct staff to forward funding applications to the NVTA for submission to the CTB.

Vice Chairman Buona further moved that the Board of Supervisors endorse the Town of Leesburg’s application of $1.5 million of the County’s allocation of RSTP and CMAQ funding for the Route 15 Bypass and Edwards Ferry Road interchange project. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


12/02/2015 Action Report Page 8 10. Response to Board Member Initiative: Shaw Road Safety and Drainage Improvements

(Hoffman/Barnes/Kroboth) (Sterling)

Supervisor Delgaudio moved that the Board of Supervisors direct staff to pursue the design and construction of Scenario 2 as outlined in the December 2, 2015 Action Item to upgrade the existing drainage system and widen Shaw Road between Sterling Technology property and the Dulles Electric Supply property, from two-lanes to four-lanes using up to $1.1 million in cash proffers, subject to issuance of a Zoning Determination, and further direct staff to present a plan for the balance of the funding needed for the project as a part of the FY 2017 – FY 2022 Capital Improvements Program budget. (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Mark Hoffman, Greg Barnes & Joe Kroboth, Transportation and Capital Infrastructure

11. Response to Board Member Initiative: Elk Lick Road Intersections with Route 50 and Tall Cedars Parkway (Dulles) Vice Chairman Buona moved that the Board of Supervisors direct staff to proceed with the engineering study that will evaluate alternative intersection configurations for 1) Route 50 and Elk Lick Road intersection and 2) Elk Lick Road and Tall Cedars Parkway intersection.

Vice Chairman Buona further moved that the Board of Supervisors authorize staff to execute a budget adjustment to transfer $89,275 from the Project Management Consultant Services account within the Capital Fund to a project specific account for the Route 50/Elk Lick Road/Tall Cedars Parkway Intersection Study. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


12. Response to Board Member Initiative: Identification of Funds for West Loudoun Street Pedestrian Improvements Between the Western Loudoun Sheriff Substation and the Town of Round Hill (Blue Ridge)

Supervisor Clarke moved that the Board of Supervisors direct staff to include the West Loudoun Street pedestrian improvements as part of the future Round Hill Fire Station Replacement project currently scheduled to be constructed in FY 2019 at such time as the fire station design commences. (Seconded by Supervisor Reid. The motion passed 8-0-1, Supervisor Volpe absent for the vote.)


13. Annexation of Land into the Town of Purcellville (Blue Ridge) Vice Chairman Buona moved that the Board of Supervisors place the Annexation of Existing and Recently Acquired County Property into the Town of Purcellville – Portion of PIN 522-29-5928 on the January 2016 Public Hearing agenda. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


Staff Contacts: Greg Barnes & Joe Kroboth, Transportation and Capital Infrastructure

14. Riverside Parkway between Ashburn Village Boulevard and Lexington Drive – Funding and Implementation Plan (Algonkian/Ashburn)

Vice Chairman Buona moved the Board approve the attached Reimbursement Agreement between Loudoun County and One Loudoun Holdings, LLC in the amount of $3,098,450 for the construction of the Riverside Parkway Extension West and authorize the County Administrator to execute the document on behalf of Loudoun County.

Vice Chairman Buona further moved that the Board authorize staff to use up to $200,000 to complete the remaining “punch list” items for the existing segment of Riverside Parkway Extended constructed by Capital Associates and determine the most efficient and cost-effective method to have the work performed and the road accepted by the Virginia Department of Transportation for maintenance. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


15. Proposed Amendments to Chapters 252, Employees Generally and 258, Combined Fire Rescue System, of the Codified Ordinances requiring fingerprinting of certain employees and fire-rescue volunteers (Countywide)

Vice Chairman Buona moved that the Board of Supervisors send the proposed amendments to Chapters 252 and 258 of the Codified Ordinances of Loudoun County to a future Public Hearing. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Jeanette Green, Human Resources; W. Keith Brower, Fire, Rescue and Emergency Management

16. Board Member Initiative: Installation of Pole Mounted Speed Display Signs on Lincoln Road

Vice Chairman Buona moved that the Board of Supervisors direct staff to allocate $20,000 from the Traffic Calming Contingency account in the Capital Fund to purchase and install two pole mounted speed display (PMSD) signs on Lincoln Road in the Catoctin District.

Vice Chairman Buona further moved that the Board of Supervisors authorize the Department of General Services to perpetually maintain the two mounted speed display signs on Lincoln Road in the Catoctin District. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contact: Megan Compton, Staff Aide to Supervisor Higgins

17. Board Member Initiative: Installation of Pole Mounted Speed Display Signs in Spring Lakes

Supervisor Higgins moved that the Board of Supervisors direct staff to allocate $20,000 from the Traffic Calming Contingency account in the Capital Fund to purchase and install two pole mounted speed display (PMSD) signs on Cattail Springs Drive in the Springs Lakes community.


Supervisor Higgins further moved that the Board of Supervisors authorize the Department of General Services to perpetually maintain the two mounted speed display signs on Cattail Spring Drive in the Catoctin District. (Seconded by Supervisor Reid.)

Vice Chairman Buona moved to separate the motion.

Chairman York moved to table the item until such time as the traffic study is complete. (Seconded by Vice Chairman Buona. The motion passed 8-1, Supervisor Higgins opposed.)

Staff Contact: Megan Compton, Staff Aide to Supervisor Higgins

18. Board Member Initiative: Village of Waterford Traffic Study

Vice Chairman Buona moved that the Board of Supervisors direct staff to identify cost and funding sources and then report to the Board of Supervisors for direction to proceed with a traffic study in the Village of Waterford. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contact: Stacy Carey, Chief Aide to Supervisor Higgins


19a. CONTRACT AWARD/Construction of the Ashburn Sheriff Station (Broad Run)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to award a contract for the Construction of the Ashburn Sheriff Station to the Callas Contractors Inc. in the estimated amount of $8,025,653. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Christopher Bresley, Finance and Procurement; Melissa Tello & Joe Kroboth, Transportation and Capital Infrastructure

19b. CONTRACT RENEWAL/Architectural Services (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the Purchasing Agent to renew the contracts for Architectural Services to Grimm and Parker Architecture, Inc. and Moseley Architects, P.C. for Group 1 services; and Moseley Architects, P.C., Samaha Associates, P.C. and Dewberry Architects, Inc. for Group 2 services, in the estimated cumulative amount of $4,000,000. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Christopher Bresley, Finance and Procurement; Mark Hoffman & Joe Kroboth, Transportation and Capital Infrastructure

19c. AWARD AUTHORITY INCREASE/Electrical Services (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize the


Purchasing Agent to increase the award authority of the current contracts for Electrical Services in the amount of $50,000 for a total amount of $550,000. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Philip Butterfass, Finance and Procurement; Andy Bollinger & Ernest Brown, General Services

19d. Request for Additional FTE (3.00 FTE) in the Department of Mental Health, Substance Abuse and Developmental Services (MHSADS) to Provide State Mandated Services (Countywide)

Vice Chairman Buona moved that Board of Supervisors approve 3.0 FTE for the Department of Mental Health, Substance Abuse and Development Services to address the need for staffing resources to provide care coordination services. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Margaret Graham, Mental Health, Substance Abuse and Developmental Services; Julie Grandfield, County Administration

19e. AWARD AUTHORITY INCREASE/Roadway and Civil Design Services for the Kincaid and Crosstrail Boulevards (Catoctin)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors authorize staff to execute a budget adjustment transferring $500,000 from the Capital Improvements Program Contingency account to the Crosstrail Boulevard Segment A1 capital project account to cover the cost of the design award authority and change order for the Town of Leesburg water line relocation. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Christopher Bresley, Finance and Procurement; Melissa Tello & Joe Kroboth, Transportation and Capital Infrastructure

19f. FY 2015 Year-End Financial Condition (Countywide)

Supervisor Letourneau moved that the Board of Supervisors appropriate $4,600,000 of the FY 2015 unassigned fund balance from the General Fund for the uses listed in this item except for item #5, and direct the County Administrator to: 1) reserve $7,500,000 for a potential reduction in the real property tax rate; 2) appropriate and transfer $40,000 to the Loudoun County Public Schools for Laundry Room Renovations at the Potomac Falls High School, and 3) program the remaining unassigned FY 2015 fund balance for one time purposes in the FY 2017 Proposed Budget as needed.

Supervisor Letourneau further moved that the Board of Supervisors appropriate $1,500,000 of bond premium and $4,500,000 of fleet replacement funds and transfer those amounts to the Loudoun County Public Schools for Items 1 and 3 on Attachment 3 of this item (December 2, 2015 Action Item). (Seconded by Chairman York.


Supervisor Volpe moved an amended motion that the Board of Supervisors include in the motion appropriation of $1.25 million of the FY 2015 unassigned fund balance from the general fund to provide synthetic turf for the Potomac Falls high School stadium field.

Supervisor Volpe further moved that the Board of Supervisors appropriate $400,000 of the FY 2015 unassigned fund balance from the general fund to provide two modular classrooms at Potomac Falls High School. (Seconded by Supervisor Delgaudio.)

Chairman York moved to separate Supervisor Volpe’s amended motion.

Amended Motion 1

Supervisor Volpe’s amended motion to include in the main motion appropriation of $1.25 million of the FY 2015 unassigned fund balance from the general fund to provide synthetic turf for the Potomac Falls high School stadium field passed 5-4, Supervisors Buona, Higgins, Letourneau and Reid opposed.

Amended Motion 2

Supervisor Volpe’s amended motion to include in the main motion appropriation of $400,000 of the FY 2015 unassigned fund balance from the general fund to provide two modular classrooms at Potomac Falls High School passed 9-0.

Supervisor Letourneau’s main motion, as amended, to include $1.69 million to the Loudoun County Public Schools for Laundry Room Renovations at the Potomac Falls High School, synthetic turf for the Potomac Falls High School Stadium field and two modular classrooms at Potomac Falls High School passed 9-0.

Staff Contacts: Janet Romanchyk, Finance and Procurement; Erin McLellan, Management and Budget; John Sandy, County Administration

19g. Leave Policy Revisions and Supplemental Short-term Disability ( Countywide)

Supervisor Letourneau moved that the Board of Supervisors adopt the leave policies and program changes for the short-term disability policy as outlined in the Action Item for the December 2, 2015, Board of Supervisors Business Meeting. (Seconded by Supervisor Bonfils. The motion passed 6-2-0-1, Supervisors Higgins and Volpe opposed; Supervisor Reid recused.)

Staff Contacts: Neila Larson-Mann & Jeanette Green, Human Resources

19h. Proposed Three Year Audit Plan Based on Entity-wide Risk Assessment Report (Countywide)

Vice Chairman Buona moved the recommendation of the Finance/Government Services and Operations Committee that the Board of Supervisors direct staff to add to the Internal Audit Plan the four audits proposed in the Action Item for the December 2, 2015, Board of Supervisors Business Meeting based on the priorities


identified in the risk assessment report included as Attachment 2 to the December 2, 2015 Business Meeting Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Janet Romanchyk & Penny Newquist, Finance and Procurement; John Sandy, County Administration

19i. Policies Regarding Funding Requests from Volunteer Fire and/or Rescue Corporations in the Capital Improvements Program (Countywide)

Supervisor Letourneau moved the Board of Supervisors adopt the proposed policies, as provided in Attachments 1 and 2 of the December 2, 2015 Action Item, to govern requests for funding in the Capital Improvement Program (CIP) made by Volunteer Fire and/or Rescue Corporations for operational fire and rescue station renovations and replacements, and for the acquisition of capital apparatus.

Supervisor Letourneau further moved the policies apply to all active and future Volunteer CIP funding projects under development or being considered, as of the effective date of these policies. (Seconded by Chairman York. The motion passed 9-0.)

Supervisor Delgaudio moved a subsequent motion that the Board of Supervisors provide direction to County staff that they work with the Sterling Volunteer Fire Department, the Sterling Volunteer Rescue Squad, and the Sterling Safety Center Corporation’s elected leadership in developing agreement which attempts to maintain autonomy for these volunteer fire and rescue corporations with respect to this new facility and project. The goal of this agreement should be the following:

a. To structure the project in a way to accommodate a continued ownership interest of the Sterling Park Safety Center Corporation in the fire and rescue portions of the project, so long as they properly maintain the fire and rescue related portions of the facility, land, and improvements, and as further provided for below;

b. To provide that the ownership of assets of the Sterling Park Safety Center will continue as long as the Sterling Volunteer Fire Department or the Sterling Volunteer Rescue Squad continue to be recognized as volunteer fire and rescue organizations by the Loudoun County Board of Supervisors and remain in good standing with the State Corporation Commission and the Internal Revenue Service;

c. If these volunteer companies are dissolved by the Loudoun County Board of Supervisors and do not remain in good standing with the State Corporation Commission and the Internal Revenue Service, the title to the fire and rescue portions of these improvements and property will revert to Loudoun County government;


d. At which time these companies are dissolved, the Board of Supervisors will provide these non-profit volunteer fire and rescue corporations their pro-rated portion of their current day equity interest in the facility, land and improvements, or a total amount of $3,500,000 between the both entities, whichever is less.

e. To protect and ensure the ownership interests of the Sterling Volunteer Fire Department, the Sterling Volunteer Rescue Squad, and the Sterling Safety Center Corporation during the construction management and design phases of the project. (Seconded by Chairman York.)

Supervisor Delgaudio accepted Chairman York’s friendly amendment to remove items d and e from the motion.

Supervisor Letourneau moved a friendly amendment that if the Board of Supervisors determines that supplemental staff is necessary, the Board of Supervisors has the right to place staff in the station. Supervisor Delgaudio accepted Chairman York’s friendly amendment to add the words “service levels” after “improvements” in section a. of the motion. Supervisor Letourneau moved to table Supervisor Delgaudio’s motion until such time as the negotiations with Sterling Volunteer Rescue Squad are complete. The motion passed 7-2, Supervisors Delgaudio and York opposed. Staff Contacts: Dan Csizmar & Joe Kroboth, Transportation and Capital Infrastructure; Matthew Tobia & W. Keith Brower, Fire, Rescue and Emergency Management

20. Economic Development Committee Report:

20a. Proposed Amendments to the Economic Development Advisory Commission Bylaws (Countywide)

Vice Chairman Buona moved that the Board of Supervisors approve the proposed amendments to Articles VI and VIII of the Economic Development Advisory Commission bylaws as recommended by the Economic Development Committee and as described in Attachment 1 of the December 2, 2015, Board of Supervisors Business Meeting Action Item. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.) Staff Contacts: Miguel Salinas & Buddy Rizer, Economic Development


21a. ZOAM-2015-0003 Floodplain Overlay District (Countywide)


Vice Chairman Buona moved that the Board of Supervisors approve ZOAM-2015-0003 Floodplain Overlay District, as provided in Attachments 1 through 5 to the Action Item for the December 2, 2015, Board of Supervisors Business Meeting. Vice Chairman Buona further moved that the Board of Supervisors direct Staff and the Facilities Standards Manual Public Review Committee to begin work on any amendments to the Facilities Standards Manual that would be necessary to implement ZOAM-2015-0003. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.) Staff Contacts: Mark Stultz, Planning and Zoning; Ryan Reed & Mike Seigfried, Building and Development

21b. ZOAM-2014-0004 Section 5-5108 Steep Slopes Standards, and Article 8 Definitions (Countywide)

Supervisor Volpe moved that the Board of Supervisors approve ZOAM-2014-0004, as provided in Attachments 1 and 2 to the Action Item for the December 2, 2015 Board of Supervisors Business Meeting. (Seconded by Supervisor Bonfils. The motion passed 9-0.)

Staff Contacts: Mark Stultz, Planning and Zoning; Ryan Reed & Mike Seigfried, Building and Development

21c. ZOAM-2015-0005 /Mixed-Use Zoning Ordinance Amendment (PD-MUB zoning district only) (Countywide)

Supervisor Volpe moved that the Board of Supervisors approve ZOAM 2015-0005, Mixed-Use Zoning Ordinance Amendment, with the recommendations from the Transportation and Land Use Committee and further Staff revisions, provided as Attachments 1, 2, 3, and 4 to the Supplemental Action Item for the December 2, 2015, Board of Supervisors’ Business Meeting. (Seconded by Supervisor Reid.) Chairman York moved a substitute motion to forward the item to the December 16, 2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor Clarke. The motion passed 9-0.) Staff Contacts: Joseph Carter, Mark Stultz & Ricky Barker, Planning and Zoning

21d. Howardsville Community Wastewater Project (Blue Ridge)

Vice Chairman Buona moved that the Board of Supervisors approve the recommendation of the Transportation and Land Use Committee to continue the land acquisition process to purchase an easement for a community subsurface drainfield; begin the land acquisition process to purchase property for a wastewater treatment facility; apply for a commission permit to establish a sewer service district for Howardsville; and evaluate the potential for a pump and haul system as


an interim wastewater solution. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Scott Fincham, Alan Brewer & Ernest Brown, General Services

ADDITIONS TO AGENDA:

22. Board Member Initiative: Dulles South Commuter Lot Millstream Drive

Vice Chairman Buona moved that the Board of Supervisors direct staff to perform an engineering analysis and report back to the Board of Supervisors with options for improvements to the crosswalk on Millstream Drive at the Dulles South Commuter Lot.

Vice Chairman Buona further moved that staff identify possible funding sources for the design and construction of the improvements and report back to the Board of Supervisors. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contact: Monica Filyaw, Legislative Aide to Supervisor Letourneau

23. Board Member Initiative: Request to Abate Current Rent for Loudoun Interfaith Relief

Vice Chairman Buona moved that the Board of Supervisors direct staff to work with Interfaith Relief to abate their current rent in exchange for Interfaith Relief modifying their lease to terminate on June 30, 2020 instead of 2023.

Vice Chairman Buona further moved that the Board of Supervisors direct staff to determine the fiscal impact of the proposed rent abatement and report back to the Board. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

Staff Contacts: Robin Bartok, Legislative Aide to Chairman York; Dorri O’Brien, Legislative Aide to Vice Chairman Buona

24. Request to Acquire Right-of-Way and Easements by Eminent Domain for Bartholomew Fair Drive and Potomac View Road (Sterling)

Supervisor Delgaudio moved that the Board choose not to exercise its right of eminent domain to acquire necessary right-of-way and easements for improvements to Bartholomew Fair Drive.

Supervisor Delgaudio further moved that the Board chose to defer its right of eminent domain to acquire necessary right-of-way and easements for improvements to Potomac View Road. (Seconded by Chairman York.)

Supervisor Volpe moved a substitute motion to forward this item to the December 16, 2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor Reid. The motion passed 9-0.)

Staff Contacts: Amy Kresge & Ricky Barker, Planning and Zoning; Leo Rogers, County Attorney’s Office


CEREMONIAL RESOLUTIONS:

R-1 Resolution of Commendation for Woodgrove High School Odyssey of the Mind Team (Approval & Presentation)

(This Resolution was initiated by Supervisor Clarke)

Vice Chairman Buona moved that the Board of Supervisors adopt a Resolution of Commendation honoring the Woodgrove High School 2015 Odyssey of the Mind team that advanced to World Finals. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.) The Resolution was presented to Coach Cynthia Morris and members of the Woodgrove High School Odyssey of the Mind team.

R-2 Resolution of Commendation for Grant Lundberg for Achieving Eagle Scout (Clarke) (Approval)


Vice Chairman Buona moved that the Board of Supervisors approve this Resolution Honoring Grant Lundberg of Boy Scout Troop 163 for attaining the rank of Eagle Scout. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


R-3 Resolution of Commendation for Briar Woods High School Falcons Competition Cheer Team (Bonfils/Clarke) (Approval & Presentation)

(This Resolution was initiated by Supervisors Bonfils and Clarke)

Vice Chairman Buona moved that the Board of Supervisors adopt a Resolution of Commendation honoring the 2015 Briar Woods High School Falcons Competition Cheer Team. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

This Resolution was presented to Coach Curry and members of the Briar Woods High School Falcons Competition Cheer Team.

R-4 Resolution of Appreciation for Blue Ridge District Appointees for Service on Committees, Commissions and Boards (Clarke) (Approval & Presentation)


Vice Chairman Buona moved that the Board of Supervisors adopt a Resolution of Recognition of Service for the Blue Ridge District Appointed Representatives on Loudoun County Committees, Commissions and Advisory Boards. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)

This Resolution was presented to Blue Ridge District appointed representatives on Loudoun County Committees, Commissions and Advisory Boards.

12/02/2015 Action Report Page 18 R-5 Resolution of Commendation for Our Lady of Hope Catholic School for being awarded

the 2015 National Blue Ribbon (Volpe) (Approval)

(This Resolution was initiated by Supervisor Volpe) Vice Chairman Buona moved that the Board of Supervisors approve this Resolution of Commendation for Our Lady of Hope Catholic School for being awarded the 2015 National Blue Ribbon. (Consent Item) (Seconded by Supervisor Volpe. The motion passed 9-0.)


- CLOSED SESSION – PART 1

Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (3) to consider the acquisition and disposition of real property in Leesburg for a park and ride lot. A discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board. Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (7) for consultation with legal counsel pertaining to actual or probable litigation: A. the transmission line applications for Poland Road and Yarding Ridge pending before the State Corporation Commission; and B. threatened litigation regarding site plans which interfere with a planned public road. Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (1) to evaluate the County Administrator and the County Attorney. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Clarke absent for the vote.) Vice Chairman Buona moved that the closed session be adjourned, that the Board of Supervisors reconvene its public meeting, and that the minutes of the public meeting should reflect that no formal action was taken in the closed session. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.) Vice Chairman Buona moved that the Resolution Certifying the Closed Session be adopted and reflected in the minutes of this public meeting (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Delgaudio absent for the vote.)


Whereas, the Loudoun County Board of Supervisors this 2nd day of December, 2015, convened in closed session by an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act: Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from


open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors. Staff Contact: Leo Rogers, County Attorney

State Corporation Commission Litigation Matter

Supervisor Letourneau moved that the Board of Supervisors authorize the establishment of a restricted account within the General Fund to pay the cost for expert witnesses in the Poland Road and/or Yardley Ridge transmission line cases before the State Corporation Commission. Supervisor further moved that the Board of Supervisors authorize the expenditure of up to $75,000 from Legal Contingency to match the contributions made by the other participants in those cases. (Seconded by Supervisor Clarke. The motion passed 7-2, Supervisors Delgaudio and Reid opposed.) Staff Contact: Leo Rogers, County Attorney Contracts for the Purchase of Real Property in Leesburg Supervisor Higgins moved that the Board of Supervisors direct staff to finalize negotiations and authorize the County Administrator, or his designee, to execute contracts for the purchase of real property located at 101 Blue Seal Drive Southeast, Leesburg, Virginia 20175 (PIN# 234-40-9961-000) for an amount not to exceed $5.2 Million, and 742 Miller Drive, Southeast, Leesburg, Virginia 20175 (PIN# 191-35-4047-000) for an amount not to exceed $4.65 Million, in a form to be approved by the County Attorney or his designee. I further move that the County Attorney or his designee be authorized to attend settlement and to execute such additional documents as may be reasonable and necessary to consummate the purchase. I further move that the Board amend the FY 2016 CIP and budget to appropriate $5,500,000 to purchase 101 Blue Seal Drive ($4,700,000 in lease revenue financing and $800,000 in cash proffer interest) and plan for the appropriation of $8,100,000 in the FY 2017 CIP in lease revenue financing to purchase and renovate 742 Miller Drive. (Seconded by Supervisor Reid. The motion passed 8-1, Supervisor Delgaudio opposed.)

Staff Contacts: Ernest Brown, General Services; Joe Kroboth, Transportation and Capital Infrastructure - CLOSED SESSION – PART 2

Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (7) for consultation with legal counsel pertaining to actual or probable litigation regarding site plans which interfere with a planned public road.


Vice Chairman Buona moved that the Loudoun County Board of Supervisors recess this public meeting and enter into closed session pursuant to Virginia Code Section 2.2-3711(A) (1) to evaluate the County Administrator and the County Attorney. (Seconded by Supervisor Volpe. The motion passed 9-0.) Vice Chairman Buona moved that the closed session be adjourned, that the Board of Supervisors reconvene its public meeting, and that the minutes of the public meeting should reflect that no formal action was taken in the closed session. (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Reid absent for the vote.) Vice Chairman Buona moved that the Resolution Certifying the Closed Session be adopted and reflected in the minutes of this public meeting (Seconded by Supervisor Volpe. The motion passed 8-0-1, Supervisor Reid absent for the vote.)


Whereas, the Loudoun County Board of Supervisors this 2nd day of December, 2015, convened in closed session by an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act: Now, therefore, be it resolved that the Board of Supervisors does hereby certify that to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and (2) only such public business matters as were identified in the motion by which the said closed session was convened were heard, discussed or considered by the Board of Supervisors. Staff Contact: Leo Rogers, County Attorney

MEMORANDUM

COUNTY OF LOUDOUN

DATE: December 11, 2015



SUBJECT: Action Report of the December 9, 2015 Board of Supervisors Public Hearing

Listed below is a summary report of the Board’s action taken at its December 9, 2015, Board of

Supervisors Public Hearing. Please work with your staff to follow through on the Board’s action

as noted.

1. Proposed Conveyance of County Property – Grant of Permanent Gas Transmission Utility

Easement – Broad Run Stream Valley Park (Broad Run and Dulles)

This item was cancelled.

Staff Contact: Lauri Sigler, County Attorney’s Office

2. Proposed Assignment of Permanent Utility Easements within County Utility Easement –

Crosstrail Boulevard, Section A (Catoctin)


Supervisor Volpe. The motion passed 7-0-2, Supervisors Letourneau and Reid absent for

the vote.)

Supervisor Higgins moved that the Board of Supervisors approve the conveyance of

permanent utility easements within the master County Utility Easement for Crosstrail

Boulevard, Segment A as shown on the plates included as Attachment 1-8 of the Staff

Report for the December 9, 2015 Board of Supervisors Public Hearing.

Supervisor Higgins further moved that the Chairman, the Vice Chairman, the County

Administrator, or his duly authorized designee be authorized to execute a Deed of

Easement or other form of easement acceptable in form to the County Attorney. (Seconded

by Vice-Chairman Buona. The motion passed 7-0-2, Supervisors Letourneau and Reid


Staff Contacts: Joe Kroboth & Kent Marrs, Transportation and Capital Infrastructure;

Leo Rogers, Lauri Sigler & John Powell, County Attorney’s Office


Waxpool Road (Broad Run)

This item was pulled from the agenda by Chairman York.


Action Report

December 9, 2015

Page 2




Allder School Road (Blue Ridge)


Supervisor Volpe. The motion passed 7-0-2, Supervisors Letourneau and Reid absent for

the vote.)

Supervisor Clarke moved that the Board of Supervisors approve the conveyance of

permanent utility easements within the master County Utility Easement for Allder School

Road, as shown on the plats included in Attachments 1-10 of the Staff Report for the

December 9, 2015 Board of Supervisors Public Hearing.


Administrator, or his duly authorized designee be authorized to execute a Deed of

Easement or other form of easement acceptable in form to the County Attorney. (Seconded

by Supervisor Higgins. The motion passed 7-0-2, Supervisors Letourneau and Reid absent

for the vote.)



5. Proposed Amendments to the Codified Ordinance of Loudoun County, Chapter 856.01

Persons Subject to Tax; Chapter 856.03 Mixed Beverage License Tax, Assessment of Tax,

Payment; and Chapter 856.04 Penalty for Delinquency (Countywide)


Vice Chairman Buona. The motion passed 7-0-2, Supervisors Letourneau and Reid absent

for the vote.)

Supervisor Volpe moved that the Board of Supervisors approve the recommended changes

to ordinances 856.01, 856.03 and 856.04, as shown in attachments 3 and 4 of the Action

Item for the December 9, 2015, Board of Supervisors Public Hearing. (Seconded by Vice -

Chairman Buona. The motion passed 8-0-1, Supervisor Reid absent for the vote.)

Staff Contacts: Phil McAleavy & Bob Wertz, Commissioner of Revenue

6. Proposed Sale of County Property County-Owned Affordable Dwelling Units (Blue Ridge)


Supervisor Volpe. The motion passed 8-0-1, Supervisor Reid absent for the vote.)


Action Report

December 9, 2015

Page 3


certificate holders, of the County-owned Affordable Dwelling Units located at the

following addresses:

42274 Tackroom Terrace, Unit #7B, Aldie, Virginia 20105

42278 Tackroom Terrace, Unit #7D, Aldie, Virginia 20105

42282 Tackroom Terrace, Unit #7F, Aldie, Virginia 20105





purchasers. Said deeds shall be approved as to legal form by the County Attorney, who

shall be authorized to execute all necessary collateral documents at settlement. (Seconded

by Supervisor Volpe. The motion passed 8-0-1, Supervisor Reid absent for the vote.)

Staff Contacts: Brian Reagan & Ellen Grunewald, Family Services

7. Proposed Ordinance Governing Pawnbrokers, Dealers in Secondhand Articles, Precious

Metals or Gems and Scrap Metals (Countywide)

Chairman York moved that the Board of Supervisors suspend the rules. (Seconded by Vice

Chairman Buona. The motion passed 8-0-1, Supervisor Reid absent.)

Chairman York moved that the Board of Supervisors adopt the new Chapter to the

Codified Ordinances, Ordinance Governing Pawnbrokers, Dealers in Secondhand Articles,

Precious Metals or Gems, and Scrap Metals, as provided in Attachment 1 of the Staff

Report for the December 9, 2015 Board of Supervisors Public Hearing, to be effective

immediately. (Seconded by Vice Chairman Buona. The motion passed 8-0-1, Supervisor


Staff Contacts: Joshua Lowder, Kenneth Dondero & Michael Chapman, Sheriff’s Office

8. SIDP-2015-0002 / Compass Creek Sign Development Plan (Catoctin)


Supervisor Volpe. The motion passed 8-0-1, Supervisor Reid absent.)

Supervisor Higgins moved that the Board of Supervisors approve SIDP-2015-0002,

Compass Creek Sign Plan, subject to the Conditions of Approval dated November 18,

2015 and based on the Findings for Approval included in the December 9, 2015 Board of

Supervisors Public Hearing staff report. (Seconded by Supervisor Volpe. The motion



9. ZMAP-2014-0003, SPEX-2014-0006, ZMOD-2015-0014 / Poland Hill (Dulles)


Action Report

December 9, 2015

Page 4

Supervisor Letourneau moved that the Board of Supervisors forward ZMAP-2014-0003,

SPEX 2014-0006 & ZMOD-2015-0014 Poland Hill, to the December 16, 2015 Board of

Supervisors Business Meeting for action. (Seconded by Supervisor Bonfils. The motion


Staff Contacts: Pat Giglio & Ricky Barker, Planning and Zoning

10. CMPT-2014-0003, SPEX-2014-0018 / Public Safety Firing Range (Catoctin)

Supervisor Higgins moved the Board of Supervisors suspend the rules. (Seconded by


Supervisor Higgins moved the Board of Supervisors ratify the Planning Commission

approval of CMPT-2014-0003, Public Safety Firing Range, based on the Commission

Permit Plat dated August 18, 2015, revised through November 24, 2015.

Supervisor Higgins further moved that the Board of Supervisors approve SPEX 2014-

0018, Public Safety Firing Range, subject to the Conditions of Approval dated December

8, 2015 included in the December 9, 2015 Board of Supervisors Public Hearing

Supplemental Memorandum, and based on the Findings in the December 9, 2015 Board of

Supervisors Public Hearing Staff Report. (Seconded by Supervisor Volpe. The motion

passed 7-1-1, Supervisor Delgaudio opposed; Supervisor Reid absent for the vote.)


11. ZCPA-2014-0009, ZMOD-2014-0009, SPEX-2014-0028, SPEX-2014-0029, SPEX-2015-

0030 / Inova Loudoun Hospital Center (Ashburn)

Vice Chairman Buona moved that the Board of Supervisors suspend the rules. (Seconded

by Supervisor Volpe. The motion passed 8-0-1, Supervisor Reid absent for the vote.)

Vice Chairman Buona moved that the Board of Supervisors approve ZCPA-2014-0009,

ZMOD-2014-0009, SPEX-2014-0028, SPEX-2014-0029, & SPEX-2015-0030, Inova

Loudoun Hospital Center, subject to the Proffer Statement dated November 30, 2015 and

the Conditions of Approval dated November 30, 2015 included in the December 9, 2015

Board of Supervisors Public Hearing Supplemental Memorandum, and based on the

Findings for Approval included in the December 9, 2015 Board of Supervisors Public

Hearing Staff Report. (Seconded by Supervisor Volpe. The motion passed 8-0-1,



12. SPEX-2015-0024 / Silver Line Parking Structure – Moorefield (Broad Run)


Action Report

December 9, 2015

Page 5


Vice Chairman Buona. The motion passed 8-0-1, Supervisor Reid absent for the vote.)

Supervisor Bonfils moved that the Board of Supervisors approve SPEX-2015-0024, Silver

Line Parking Structure-Moorefield, subject to the Conditions of Approval dated November

13, 2015 and based on the Findings for Approval included in the Staff Report for the

December 9, 2015 Board of Supervisors Public Hearing. (Seconded by Vice Chairman

Buona. The motion passed 8-0-1, Supervisor Reid absent for the vote.)


13. ZMAP-2005-0018, SPEX-2005-0028 / Ashbrook Marketplace (Broad Run)


Supervisor Volpe. The motion failed 5-3-1, Supervisors Clarke, Higgins and Letourneau

opposed,Supervisor Reid absent for the vote.)

Supervisor Bonfils moved that the Board of Supervisors forward ZMAP 2005-0018 and

SPEX 2005-0028, Ashbrook Marketplace, to the December 16, 2015 Board of Supervisors

Business Meeting for action. (Seconded by Supervisor Volpe. The motion passed 8-0-1,


Staff Contacts: Rodion Iwanczuk & Ricky Barker, Planning and Zoning

14. ZCPA-2015-0014, ZMOD-2015-0007 / Loudoun Station Transit Gramercy District (Au)

(Broad Run)

Supervisor Bonfils moved that the Board of Supervisors forward ZCPA-2015-0014 and

ZMOD-2015-0007, Loudoun Station Transit – Gramercy District, to the December 16,

2015, Board of Supervisors Business Meeting for action. (Seconded by Supervisor



15. Comprehensive Agreement and Ground Leases for Development, Operation and

Maintenance of the Ashburn North Parking Garage Pursuant to the Virginia Public-Private

Transportation Act (Broad Run)



Supervisor Bonfils moved that the Board of Supervisors adopt the Resolution Approving

the Comprehensive Agreement, Deed of Lease-Parking Garage, and Deed of Lease-Retail

Development, for the Financing, Development, Operation and Maintenance of the Ashburn

North Parking Garage by CLS Parking LC, included as Attachment 2 included in the

December 9, 2015 Board of Supervisors Public Hearing Supplemental Staff Report.


Action Report

December 9, 2015

Page 6

(Seconded by Supervisor Letourneau. The motion passed 8-0-1, Supervisor Reid absent for

the vote.)

Staff Contacts: Charles Yudd, County Administration; Joe Kroboth, Transportation &

Capital Infrastructure; Cheryl Middleton, Finance & Procurement;

Courtney Sydnor, County Attorney’s Office

16. ZCPA-2015-0012, SPEX-2015-0033, ZMOD-2015-0016 / Loudoun Station Commuter

Parking Garage (Broad Run)

Supervisor Bonfils moved that the Board of Supervisors forward the ZCPA-2015-0012,

SPEX-2015-0033, and ZMOD-2015-0016, Loudoun Station Commuter Parking Garage, to

the December 16, 2015, Board of Supervisors Business Meeting for action. (Seconded by



BOARD BUSINESS MEETING AGENDA

Board Room, First Floor, Government Center Wednesday, December 16, 2015

4:00 P.M. 4:00 P.M. Call to Order - Business Meeting (* Proposed on Consent) I. Call to Order - Chairman York

II. Invocation/Pledge of Allegiance – Chairman York

III. Adoption of Consent Agenda

IV. Requests for Additions/Deletions to the Agenda

V. Public Input Session 1 (4:00 p.m. - limited to 8 speakers; advance sign-up required.)

VI. Closed Session

VII. Chairman’s Information Items (AS NEEDED)

VIII. Administrator’s Comments

IX. Information Items

X. Action Items 1. APPOINTMENTS

1a. Nominations

2. *Administrative Items Report of December 16, 2015

3. ZOAM-2015-0005 Mixed-Use Zoning Ordinance Amendment, Planned Development-Mixed Use Business Zoning District (Stultz/Barker) (Countywide)

4. Decision on Whether to Acquire Right-of-Way and Easements by Eminent Domain for Bartholomew Fair Drive and Potomac View Road (Kresge/Barker/L. Rogers) (Sterling)

5. County Administrator Salary Increase (L. Rogers) (Item will be distributed at the Business Meeting)

Loudoun County, Virginia Board of Supervisors 1 Harrison Street, S.E., 5th Floor, P.O. Box 7000, Leesburg, VA 20177-7000 Telephone (703) 777-0204 • Fax (703) 777-0421 www.loudoun.gov

12/16/2015 Agenda Page 2

6. County Attorney Salary Increase (L. Rogers) (Item will be distributed at the Business Meeting)


7a. *CONTRACT RENEWAL/Job Order Contract for Paving, Surfacing and Sitework (E. Brown/Trask/Bresley) (Countywide)

7b. *CONTRACT RENEWAL/Real Property Acquisition Services (Kroboth/Glass/Bresley) (Countywide)

7c. *CONTRACT AWARD/Interior Buildout of the Sterling Library (Middleton/Kroboth) (Sterling)

7d. Annual Debt Issuance Guideline (Sandy/Romanchyk/Newquist/Bradley) (Countywide)

7e. Loudoun Museum Update (Bourke/Grandfield) (Leesburg)


8a. *ZOAM-2015-0003 Floodplain Overlay District – Zoning Ordinance Action Group Recommendations Not Supported by Staff and/or the Planning Commission (Reed/Seigfried/Stultz/Barker) (Countywide)

9. Items forwarded from the December 9, 2015 Board Public Hearing:

9a. ZMAP-2014-0003, SPEX-2014-0006, ZMOD-2015-0014 / Poland Hill (Giglio/Barker) (Dulles)

9b. ZMAP-2005-0018, SPEX-2005-0028 / Ashbrook Marketplace (Iwanczuk/Barker) (Broad Run)

9c. ZCPA-2015-0014, ZMOD-2015-0007 / Loudoun Station Transit Gramercy District (Au) (Birkitt/Barker) (Broad Run)

9d. ZCPA-2015-0012, SPEX-2015-0033, ZMOD-2015-0016 / Loudoun Station Commuter Parking Garage (Comstock) (Klein/Barker) (Broad Run)

XI. Presentation of Ceremonial Resolutions (To start as early as 6:00 p.m.)

R-1 *Resolution of Appreciation/Members of the Loudoun County Planning Commission (Board of Supervisors) (Approval & Presentation)

XII. **CANCELLED**Public Input (To start as early as 6:00 p.m.)

XIII. Board Comments/Disclosures (5 Minutes Each)

XIV. Adjourn

12/16/2015 Agenda Page 3 Please note: Advanced sign-up for Public Input is available. Contact the Office of the County Administrator at (703) 777-0200 to sign-up to speak. Advanced sign-up is open until noon the day of the Business Meeting. The meeting can be viewed via webcast at: http://www.loudoun.gov/index.aspx?NID=2203. Copies of agenda items are available in the County Administrator’s Office and also available on-line at http://www.loudoun.gov/bosdocuments. If you wish to provide information to the Board via the visual display equipment in the Board Room please notify County Administration in advance of the meeting at 703-777-0200. Agenda packets are usually posted by close of business on the Friday prior to the Business Meeting. The Action Report of the meeting is usually available in this packet by close of business two days following the Business Meeting. If you need assistance accessing this information contact County Administration at 703-777-0200. If you require a reasonable accommodation for any type of disability in order to participate in the Board of Supervisors Business Meeting, please contact the Office of the County Administrator at (703) 777-0200/TTY-711. Three business days advance notice is requested. FM Assistive Listening System is available at the meeting. Agenda –12-16-15

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