Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Terricka Washington, Database Coordinator

DATE: January 9, 2012

RE: New Warnings on Student Instruction File (SIF Fall 2011 due 1/19)

SIF Fall 2011 due 1/19

INSTRUCTIONAL ACTIVITY - New warning edit 0794 on TECH_IND_PRIMARY (02030): Tech_ind_Primary

cannot equal ‘n’ when Delivery_methd_ind is DL (Distance Learning) or HB (Hybrid)

- New warning edit 0795 on TECH_IND_PRIMARY (02030): Tech_ind_Primary, Tech_ind_Secondary and Tech_ind_Tertiary must be all ‘N’ (None) when Delivery_methd_ind is ‘T’ (Traditional)

- New warning edit 0796 on TECH_IND_PRIMARY (02030): Tech_ind_Primary, Tech_ind_Secondary and Tech_ind_Tertiary cannot all equal ‘N’ (None) when Delivery_methd_ind is ‘DL’ (Distance Learning), HB (Hybrid), or ‘TE’ (Technology Enhanced)

- New warning edit 0797 on TECH_IND_PRIMARY (02030): Tech_ind_Primary and Tech_ind_Secondary should equal ‘N’ (None) when Delivery_methd_ind is ‘TE’ Technology Enhanced

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Terricka Washington, Application Database Administrator

DATE: September 12, 2011

RE: SUDS Production Release of HTD (Annual 2010-2011 due 10/14), EA (Annual 2010-2011 due 10/18), EMPL (Fall 2011 due 11/14)

Updates to the edit software for the Hours to Degree File (HTD), Expenditure Analysis (EA), and University Employee/OPS File (EMPL) submissions have been made in the production environment.

HTD Annual 2010-2011 due 10/14 HOURS_TO_DEGREE

- Added EXCESS_CREDIT_HRS (02058) FREQUENCIES in SUDS

- Added U_RESV REPORTS

- Updated the EXCESSHRS report to eliminate duplicate CIPs EA Annual 2010-2011 due 10/18

FREQUENCIES in SUDS - Added U_RESV

EMPL Fall 2011 due 11/14

FREQUENCIES in SUDS - Added U_RESV

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Terricka Washington, Application Database Administrator

DATE: September 2, 2011

RE: SUDS BETA Release of HTD (Annual 2010-2011 due 10/14), EA (Annual 2010-2011 due 10/18), EMPL (Fall 2011 due 11/14)

Updates to the edit software for the Hours to Degree File (HTD), Expenditure Analysis (EA), and University Employee/OPS File (EMPL) submissions have been made in the BETA environment.

HTD Annual 2010-2011 due 10/14 HOURS_TO_DEGREE

- Added EXCESS_CREDIT_HRS (02058) FREQUENCIES in SUDS

- Added U_RESV REPORTS

- Updated the EXCESSHRS report to eliminate duplicate CIPs EA Annual 2010-2011 due 10/18

FREQUENCIES in SUDS - Added U_RESV

EMPL Fall 2011 due 11/14

FREQUENCIES in SUDS - Added U_RESV

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Terricka Washington, Application Database Administrator

DATE: September 2, 2011

RE: SUDS Production Release of IRD (Annual 2010-2011 due 10/4), SFA (Annual 2010-2011 due 10/5), CPC (Summer 2011 due 10/5), SIFD (Summer 2011 due 10/7)

Updates to the edit software for the Instruction Research & Data File (IRD), Student Financial Aid File (SFA), College Prep Completions File (CPC), and the Degrees Awarded File (SIFD) submissions have been made in the Production environment.

IRD Annual 2010-2011 due 10/4 All Tables

- Update Edit 0739 on U_RESV1(02003) and U_RESV_2(02004): SSN in U_RESV field not allowed. Edit has been modified to not error if the pid_valid_ssn = ‘N’

PERSON_DEMO - New edit 5360 on NO_RACE_REPORT_FLG (01497): When the

PAY_PLAN_NBR equals ‘98’ or ‘99’ the NO_RACE_REPORT_FLG must equal ‘N’

- Update Edit 5314 on DT_BIRTH_YYYYMMDD (01024): Added code to include pay plan 98

WORKLOAD_ACTIVITIES - New edit 0793 on COLLEGE SUBCOMPONENT (01507): When BE_CD_EMPL

or BE_CD_ACT equals ‘4’ the COLLEGE must not be missing or equal ‘00’ - Update edit 0880 on COLLEGE SUBCOMPONENT (01507): Error if college

activity is between 11 and 20 or equal to 9 WORKLOAD_ACTIVITIES_SUMMARY

- Update edit 0880 on COLLEGE SUBCOMPONENT (01507): Error if college activity is between 11 and 20 or equal to 9

IRD Annual 2010-2011 due 10/4 FREQUENCIES in SUDS

- Added U_RESV DATA DICTIONARY UPDATES

- Updated College (Subcomponent) (01507) – element description and coding instructions relative to codes ‘09’ and ‘11’

SFA Annual 2010-2011 due 10/5

REMOVED the ENROLLMENTS table from the SFA submission FINANCIAL_AID_DEMO

- New edit 5361 on PERSON_ID_ENC (01029): All students received at least one award. Please verify that all ISIRs have been reported

FINANCIAL_AID_AWARD - Update edit 0307 on AWARD_PROG_ID (01253): Pell award > maximum

award for the year. Added code to do a table lookup on the max pell awards FREQUENCIES in SUDS

- Added U_RESV

CPC Summer 2011 due 10/5

FREQUENCIES in SUDS - Added U_RESV

SIFD Summer 2011 due 10/7

FREQUENCIES in SUDS - Added U_RESV

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Terricka Washington, Application Database Administrator

DATE: August 26, 2011

RE: SUDS BETA Release of IRD (Annual 2010-2011 due 10/4), SFA (Annual 2010-2011 due 10/5), CPC (Summer 2011 due 10/5), SIFD (Summer 2011 due 10/7)

Updates to the edit software for the Instruction Research & Data File (IRD), Student Financial Aid File (SFA), College Prep Completions File (CPC), and the Degrees Awarded File (SIFD) submissions have been made in the BETA environment.

IRD Annual 2010-2011 due 10/4 All Tables

- Update Edit 0739 on U_RESV1(02003) and U_RESV_2(02004): SSN in U_RESV field not allowed. Edit has been modified to not error if the pid_valid_ssn = ‘N’

PERSON_DEMO - New edit 5360 on NO_RACE_REPORT_FLG (01497): When the

PAY_PLAN_NBR equals ‘98’ or ‘99’ the NO_RACE_REPORT_FLG must equal ‘N’

- Update Edit 5314 on DT_BIRTH_YYYYMMDD (01024): Added code to include pay plan 98

WORKLOAD_ACTIVITIES - New edit 0793 on COLLEGE SUBCOMPONENT (01507): When BE_CD_EMPL

or BE_CD_ACT equals ‘4’ the COLLEGE must not be missing or equal ‘00’ - Update edit 0880 on COLLEGE SUBCOMPONENT (01507): Error if college

activity is between 11 and 20 or equal to 9 WORKLOAD_ACTIVITIES_SUMMARY

- Update edit 0880 on COLLEGE SUBCOMPONENT (01507): Error if college activity is between 11 and 20 or equal to 9

IRD Annual 2010-2011 due 10/4 FREQUENCIES in SUDS

- Added U_RESV DATA DICTIONARY UPDATES

- Updated College (Subcomponent) (01507) – element description and coding instructions relative to codes ‘09’ and ‘11’

SFA Annual 2010-2011 due 10/5

REMOVED the ENROLLMENTS table from the SFA submission FINANCIAL_AID_DEMO

- New edit 5361 on PERSON_ID_ENC (01029): All students received at least one award. Please verify that all ISIRs have been reported

FINANCIAL_AID_AWARD - Update edit 0307 on AWARD_PROG_ID (01253): Pell award > maximum

award for the year. Added code to do a table lookup on the max pell awards FREQUENCIES in SUDS

- Added U_RESV

CPC Summer 2011 due 10/5

FREQUENCIES in SUDS - Added U_RESV

SIFD Summer 2011 due 10/7

FREQUENCIES in SUDS - Added U_RESV

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Terricka Washington, Application Database Administrator

DATE: August 25, 2011

RE: SUDS Production Release of SIF (Summer 2011 due 9/16; SIFP Fall 2011 due 10/10)

Updates to the edit software for the Student Instruction File (SIF) and Student Instruction File Preliminary (SIFP) submissions have been made in the Production environment.

SIF Summer 2011 due 9/16; SIFP Fall 2011 due 10/10 All Tables

- Update Edit 0739 on U_RESV1(02003) and U_RESV_2(02004): SSN in U_RESV field not allowed. Edit has been modified to not error if the pid_valid_ssn = ‘N’

ENROLLMENTS - New edit 0786 on CIP_STUDENT (01062): When CIP_STUDENT equals

Dentistry, Medicine, Pharmacy, Veterinary, or Law the INST_CLASS_LVL_STU must equal ‘7’

- Update Edit 5208 on CIP_STUDENT (01062): Added code to disregard old IRM inventory CIPs

- Remove VISA_TYP (01816): A ‘.’ will be generated at load time for this element beginning with the Summer 2011 submission

- Delete edit 0005 on VISA_TYP (01816): Invalid Value - Delete edit 5329 on VISA_TYP (01816): When NON_RES_ALIEN_FLG equals

'Y', VISA_TYP cannot be missing or invalid - Delete edit 6136 on VISA_TYP (01816): VISA_TYP is nulled if VISA_TYP=

'XXX' -

SIF Summer 2011 due 9/16; SIFP Fall 2011 due 10/10 COURSES_TAKEN

- Update edit 0585 on BE_CD (01100) to allow code 2: Be_Cd must be 1,2,3,4 or 5 - New edit 0857 on STU_SECTN_FUND_CD (01103): Student Section Funding

Flag cannot be zero when Course Budget Entity is 2 or 3 - New edit 5362 on CRS_SECTN_LOC_CNTY: No matching county found on

the SITES table ADMISSION_EXCEPTIONS

- Update Edit 5338 on EXCEPTION_TYP (01354): Generate error only when the STU_RECENT_ADM_DT = DEMO_TIME_FRAME

INSTRUCTIONAL ACTIVITY, STIPENDS - Session Flag (01405): Increased the size to 2 instead of 1

COURSE_MEETINGS - Session Flag (01405): Increased the size to 2 instead of 1 - New edit 5356 on ROOM_NBR_DIGITS (01133): Classes not allowed to be

assigned to out-of-use rooms PERSON_DEMO

- Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is Y

- Delete edit 1006 on Person_ID (01029): Person_ID must NOT contain a valid SSN if PID_Valid_SSN is not Y

- Delete edit 1007 on Person_ID (01029): PID_VALID_SSN must be either 'Y' or 'N'

- Add edit 0005 on PID_VALID_SSN (02017): Invalid Value - Add edit 0782 on PID_VALID_SSN (02017): PID_VALID_SSN must equal 'N'

when PERSON_ID_ENC is not numeric. PERSON_ID_CHGS

- Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is Y

- Delete edit 1006 on Person_ID (01029): Person_ID must NOT contain a valid SSN if PID_Valid_SSN is not Y

- Delete edit 1007 on Person_ID (01029): PID_VALID_SSN must be either 'Y' or 'N'

- Add edit 0005 on PID_VALID_SSN (02017): Invalid Value

SIF Summer 2011 due 9/16; SIFP Fall 2011 due 10/10 FREQUENCIES in SUDS

- Added U_RESV DATA DICTIONARY UPDATES

- Clarification for Type of Student at Most Recent Admission (01413) – If the student has not been re-admitted, the STU_RECENT_ADM_TYP does not change

- Clarification for Full-Time/Part-Time Indicator (01433) – If the student is in one of the following CIPs, 51.0401 (Dentistry), 51.1201 (Medicine), or 51.2401 (Vet Medicine) and has a student budget entity of ‘4’, they are considered full time regardless of the value of current term course load

- Updated Course Level Classification (01285) for the GradI and GradII distinction

- Added coding instructions on Test Credits (02035) for IB, AP, AICE, CLEP, DEPT EXAM, and OTHER TEST credit

- New Codes added to MILITARY_STATUS (02059): R – Reservist, N – National Guard

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Sarah Graham, Application Database Administrator

DATE: August 17, 2011

RE: SUDS BETA/Production ADM edit updates (Summer 2011 due 9/8)

Due to the new admission scale requirements in regulations 6.002 and 6.004 that begin summer 2011, some Admissions edits needed to be updated. These updates have been made in the BETA and Production environments.

ADM Summer 2011 due 9/8 APPLICANTS_ADMITS.FINAL_ADM_ACTION (01135)

• Delete Diag 5230: Final_Adm_Action = A is invalid when Fee_Class_Res = F, T, N and Stu_Class_Level = L and Stu_Typ = J,U,B,E and GPA (either HS or College depending on Stu_Typ) < 2 and a valid exception_typ (F for Stu_Type B,E; T,M,G for Stu_Typ J,U) does not exist

• Add Diag 5359: Final_Adm_Action = A is invalid when Fee_Class_Res = F, T, N and Stu_Class_Level = L and Stu_Typ = J,U,B,E and GPA_high_school < 2.5 or GPA_College < 2 depending on Stu_Typ and a valid exception_typ (F for Stu_Type B,E; T,M,G for Stu_Typ J,U) does not exist

• Delete Diag 5326: If Final_Adm_Action A and Stu_type B,E and Fee_class_res F, T or N and GPA_high_school > = 2 and GPA_high_school < 3 and Stu_Class_level = L and GPA/Admission Test scores < acceptable ADMISSION SCALE then exception_typ F must exist

• Add Diag 5357: If Final_Adm_Action A and Stu_type B,E and Fee_class_res F, T or N and GPA_high_school > = 2.5 and GPA_high_school < 3 and Stu_Class_level = L and GPA/Admission Test scores < acceptable ADMISSION SCALE then exception_typ F must exist.

ADM Summer 2011 due 9/8 • Delete Diag 5345: When Final_Adm_Action = A and Stu_Typ = J or U, Fee_Class_Res =

F, T or N , GPA_College < 2, GPA_High_School >= 2 and GPA_High_School < 3, Stu_Class_Level = L and GPA/Admission Test scores < acceptable ADMISSION SCALE then exception_typ value of T, M or G must exist

• Add Diag 5358: When Final_Adm_Action = A and Stu_Typ = J or U, Fee_Class_Res = F, T or N , GPA_College < 2, GPA_High_School >= 2.5 and GPA_High_School < 3, Stu_Class_Level = L and GPA/Admission Test scores < acceptable ADMISSION SCALE then exception_typ value of T, M or G must exist

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Terricka Washington, Application Database Administrator

DATE: August 11, 2011

RE: SUDS BETA Release of SIF (Summer 2011 due 9/16; SIFP Fall 2011 due 10/10)

Updates to the edit software for the Student Instruction File (SIF) and Student Instruction File Preliminary (SIFP) submissions have been made in the BETA environment.

SIF Summer 2011 due 9/16; SIFP Fall 2011 due 10/10 ENROLLMENTS

- New edit 0786 on CIP_STUDENT (01062): When CIP_STUDENT equals Dentistry, Medicine, Pharmacy, Veterinary, or Law the INST_CLASS_LVL_STU must equal ‘7’

- Update Edit 5208 on CIP_STUDENT (01062): Added code to disregard old IRM inventory CIPs

- Remove VISA_TYP (01816): A ‘.’ will be generated at load time for this element beginning with the Summer 2011 submission

- Delete edit 0005 on VISA_TYP (01816): Invalid Value - Delete edit 5329 on VISA_TYP (01816): When NON_RES_ALIEN_FLG equals

'Y', VISA_TYP cannot be missing or invalid - Delete edit 6136 on VISA_TYP (01816): VISA_TYP is nulled if VISA_TYP=

'XXX' -

COURSES_TAKEN - Update edit 0585 on BE_CD (01100) to allow code 2: Be_Cd must be 1,2,3,4 or 5 - New edit 0857 on STU_SECTN_FUND_CD (01103): Student Section Funding

Flag cannot be zero when Course Budget Entity is 2 or 3 ADMISSION_EXCEPTIONS

- Update Edit 5338 on EXCEPTION_TYP (01354): Generate error only when the STU_RECENT_ADM_DT = DEMO_TIME_FRAME

SIF Summer 2011 due 9/16; SIFP Fall 2011 due 10/10 INSTRUCTIONAL ACTIVITY, STIPENDS

- Session Flag (01405): Increased the size to 2 instead of 1 COURSE_MEETINGS

- Session Flag (01405): Increased the size to 2 instead of 1 - New edit 5356 on ROOM_NBR_DIGITS (01133): Classes not allowed to be

assigned to out-of-use rooms PERSON_DEMO

- Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is Y

- Delete edit 1006 on Person_ID (01029): Person_ID must NOT contain a valid SSN if PID_Valid_SSN is not Y

- Delete edit 1007 on Person_ID (01029): PID_VALID_SSN must be either 'Y' or 'N'

- Add edit 0005 on PID_VALID_SSN (02017): Invalid Value - Add edit 0782 on PID_VALID_SSN (02017): PID_VALID_SSN must equal 'N'

when PERSON_ID_ENC is not numeric. PERSON_ID_CHGS

- Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is Y

- Delete edit 1006 on Person_ID (01029): Person_ID must NOT contain a valid SSN if PID_Valid_SSN is not Y

- Delete edit 1007 on Person_ID (01029): PID_VALID_SSN must be either 'Y' or 'N'

- Add edit 0005 on PID_VALID_SSN (02017): Invalid Value

SIF Summer 2011 due 9/16; SIFP Fall 2011 due 10/10 FREQUENCIES in SUDS

- Added U_RESV DATA DICTIONARY UPDATES

- Clarification for Type of Student at Most Recent Admission (01413) – If the student has not been re-admitted, the STU_RECENT_ADM_TYP does not change

- Clarification for Full-Time/Part-Time Indicator (01433) – If the student is in one of the following CIPs, 51.0401 (Dentistry), 51.1201 (Medicine), or 51.2401 (Vet Medicine) and has a student budget entity of ‘4’, they are considered full time regardless of the value of current term course load

- Updated Course Level Classification (01285) for the GradI and GradII distinction

- Added coding instructions on Test Credits (02035) for IB, AP, AICE, CLEP, DEPT EXAM, and OTHER TEST credit

- New Codes added to MILITARY_STATUS (02059): R – Reservist, N – National Guard

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Sarah Graham, Application Database Administrator

DATE: August 5, 2011

RE: SUDS Production Release of ADM (Summer 2011 due 9/8)

Updates to the edit software for the Admission File (ADM) submission has been made in the Production environment.

ADM Summer 2011 due 9/8 TESTS_REQS

- New Code added to TEST_REQ_CD (02008): GR - Revised Graduate Record Exam Score

APPLICANTS_ADMITS - ADD edit 0130 on LAST_INST_CD (01067): If the student is a Florida College

System transfer (if the STU_RECENT_ADM_TYP = J for SIF and STU_TYP = J for ADM) the last institution code cannot equal 01000000 (No previous institution of higher learning)

- ADD edit 0131 on LAST_INST_CD (01067): The last institution code must be a Florida College System institution if the STU_RECENT_ADM_TYP = J for SIF and STU_TYP for ADM

- ADD edit 0755 on STU_TYP (01414): If Last Inst Code is a Florida College System institution and Student Classification Level is Lower/Upper Undergrad (stu_class_level L or U) and Deg_Highest_Held is H,U,A,C,Z,N or O, then the student must be a Florida College System transfer

ADM Summer 2011 due 9/8 PERSON_DEMO

- Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is Y

- Delete edit 1006 on Person_ID (01029): Person_ID must NOT contain a valid SSN if PID_Valid_SSN is not Y

- Delete edit 1007 on Person_ID (01029): PID_VALID_SSN must be either 'Y' or 'N'

- Add edit 0005 on PID_VALID_SSN (02017): Invalid Value - Add edit 0782 on PID_VALID_SSN (02017): PID_VALID_SSN must equal 'N'

when PERSON_ID_ENC is not numeric. PERSON_ID_CHGS

- Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is Y

- Delete edit 1006 on Person_ID (01029): Person_ID must NOT contain a valid SSN if PID_Valid_SSN is not Y

- Delete edit 1007 on Person_ID (01029): PID_VALID_SSN must be either 'Y' or 'N'

- Add edit 0005 on PID_VALID_SSN (02017): Invalid Value REPORTS

- ADMTSTSCORE - Admissions File GPA and Test Score Profile – Added Revised Graduate Record Exam Score

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Sarah Graham, Application Database Administrator

DATE: July 28, 2011

RE: SUDS BETA Release of ADM (Summer 2011 due 9/8)

Updates to the edit software for the Admission File (ADM) submission has been made in the BETA environment.

ADM Summer 2011 due 9/8 TESTS_REQS

- New Code added to TEST_REQ_CD (02008): GR - Revised Graduate Record Exam Score

APPLICANTS_ADMITS - ADD edit 0130 on LAST_INST_CD (01067): If the student is a Florida College

System transfer (if the STU_RECENT_ADM_TYP = J for SIF and STU_TYP = J for ADM) the last institution code cannot equal 01000000 (No previous institution of higher learning)

- ADD edit 0131 on LAST_INST_CD (01067): The last institution code must be a Florida College System institution if the STU_RECENT_ADM_TYP = J for SIF and STU_TYP for ADM

- ADD edit 0755 on STU_TYP (01414): If Last Inst Code is a Florida College System institution and Student Classification Level is Lower/Upper Undergrad (stu_class_level L or U) and Deg_Highest_Held is H,U,A,C,Z,N or O, then the student must be a Florida College System transfer

ADM Summer 2011 due 9/8 PERSON_DEMO

- Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is Y

- Delete edit 1006 on Person_ID (01029): Person_ID must NOT contain a valid SSN if PID_Valid_SSN is not Y

- Delete edit 1007 on Person_ID (01029): PID_VALID_SSN must be either 'Y' or 'N'

- Add edit 0005 on PID_VALID_SSN (02017): Invalid Value - Add edit 0782 on PID_VALID_SSN (02017): PID_VALID_SSN must equal 'N'

when PERSON_ID_ENC is not numeric. PERSON_ID_CHGS

- Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is Y

- Delete edit 1006 on Person_ID (01029): Person_ID must NOT contain a valid SSN if PID_Valid_SSN is not Y

- Delete edit 1007 on Person_ID (01029): PID_VALID_SSN must be either 'Y' or 'N'

- Add edit 0005 on PID_VALID_SSN (02017): Invalid Value REPORTS

- ADMTSTSCORE - Admissions File GPA and Test Score Profile – Added Revised Graduate Record Exam Score

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Sarah Graham, Application Database Administrator

DATE: July 27, 2011

RE: SUDS Production Release of OB (Annual 2011-2012 due 8/17)

Updates to the edit software for the Operating Budget (OB) submissions have been made in the Production environment.

OB Annual 2011-2012 due 8/17 OPERATING_BUDGET

- NEW ELEMENTS o CIP_ACCT_DEPT (01013) Acct/Dept CIP - varchar2(6) o CAMPUS_CD (10060) Campus Code – Site - varchar2(4) o BOARD_APP_FEES (10072) Board Approved Fees - varchar2(2)

- ADD edit diag 5309 on CAMPUS_CD (01608): If not equal to ‘.’ Then the CAMPUS_CD must have matching value in the SITES table based on rept_inst and base_year

- ADD edit diag 0005 on CIP_ACCT_DEPT (01013): Invalid Value - ADD edit diag 0791on BOARD_APP_FEES (10072): If BE_CD = ‘B’ the be_cd8

must equal ‘48900000’ and the board_app_fees must not be equal to ‘.’ - ADD edit diag 0790 on BE_CD (01007): If board_app_fees is not equal to ‘.’ then

the be_cd must equal ‘B’ - ADD edit diag 0789 on BOARD_APP_FEES (10072): When BOARD_APP_FEES

are not equal to '.' then the BOARD_APP_FEES must be valid based on REPT_INST

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Sarah Graham, Application Database Administrator

DATE: July 18, 2011

RE: SUDS BETA Release of OB (Annual 2011-2012 due 8/17)

Updates to the edit software for the Operating Budget (OB) submissions have been made in the BETA environment.

OB Annual 2011-2012 due 8/17 OPERATING_BUDGET

- NEW ELEMENTS o CIP_ACCT_DEPT (01013) Acct/Dept CIP - varchar2(6) o CAMPUS_CD (10060) Campus Code – Site - varchar2(4) o BOARD_APP_FEES (10072) Board Approved Fees - varchar2(2)

- ADD edit diag 5309 on CAMPUS_CD (01608): If not equal to ‘.’ Then the CAMPUS_CD must have matching value in the SITES table based on rept_inst and base_year

- ADD edit diag 0005 on CIP_ACCT_DEPT (01013): Invalid Value - ADD edit diag 0791on BOARD_APP_FEES (10072): If BE_CD = ‘B’ the be_cd8

must equal ‘48900000’ and the board_app_fees must not be equal to ‘.’ - ADD edit diag 0790 on BE_CD (01007): If board_app_fees is not equal to ‘.’ then

the be_cd must equal ‘B’ - ADD edit diag 0789 on BOARD_APP_FEES (10072): When BOARD_APP_FEES

are not equal to '.' then the BOARD_APP_FEES must be valid based on REPT_INST

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Sarah Graham, Application Database Administrator

DATE: July 14, 2011

RE: SUDS Production Release of LAP (Annual 2010-2011 due 8/10), SCD (Annual 2011-2012 due 8/17)

Updates to the edit software for the Limited Access Programs (LAP) and Salary Category Detail (SCD) submissions have been made in the Production environment.

LAP Annual 2010-2011 due 8/10 PERSON_DEMO

- Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is Y

- Delete edit 1007 on PID_Valid_SSN (02017): PID_VALID_SSN must be either 'Y' or 'N' - Add edit 0005 on PID_Valid_SSN (02017): Invalid Value - Delete pre-edit change of dot to ‘Y’ on PID_Valid_SSN (02017): dot is now a valid value

PERSON_ID_CHGS - Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is

Y - Delete edit 1006 on Person_ID (01029): Person_ID must NOT contain a valid SSN if

PID_Valid_SSN is not Y - Delete edit 1007 on PID_Valid_SSN (02017): PID_VALID_SSN must be either 'Y' or 'N' - Add edit 0005 on PID_Valid_SSN (02017): Invalid Value - Delete pre-edit change of dot to ‘Y’ on PID_Valid_SSN (02017): dot is now a valid value

SCD Annual 2011-2012 due 8/17 PERSON_DEMO

- Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is Y

- Delete edit 1007 on PID_Valid_SSN (02017): PID_VALID_SSN must be either 'Y' or 'N' - Add edit 0005 on PID_Valid_SSN (02017): Invalid Value - Delete pre-edit change of dot to ‘Y’ on PID_Valid_SSN (02017): dot is now a valid value

PERSON_ID_CHGS - Delete edit 1007 on PID_Valid_SSN (02017): PID_VALID_SSN must be either 'Y' or 'N' - Add edit 0005 on PID_Valid_SSN (02017): Invalid Value - Delete pre-edit change of dot to ‘Y’ on PID_Valid_SSN (02017): dot is now a valid value

EMPLOYEE_DATA - New Level 9 edit 5309: No matching Campus record found within BASE_YR by REPT_INST,

CAMPUS_CD

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Sarah Graham, Application Database Administrator

DATE: July 7, 2011

RE: SUDS BETA Release of LAP (Annual 2010-2011 due 7/13), SCD (Annual 2011-2012 due 8/17)

Updates to the edit software for the Limited Access Programs (LAP) and Salary Category Detail (SCD) submissions have been made in the BETA environment.

LAP Annual 2010-2011 due 7/13 PERSON_DEMO

- Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is Y

- Delete edit 1007 on PID_Valid_SSN (02017): PID_VALID_SSN must be either 'Y' or 'N' - Add edit 0005 on PID_Valid_SSN (02017): Invalid Value - Delete pre-edit change of dot to ‘Y’ on PID_Valid_SSN (02017): dot is now a valid value

PERSON_ID_CHGS - Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is

Y - Delete edit 1006 on Person_ID (01029): Person_ID must NOT contain a valid SSN if

PID_Valid_SSN is not Y - Delete edit 1007 on PID_Valid_SSN (02017): PID_VALID_SSN must be either 'Y' or 'N' - Add edit 0005 on PID_Valid_SSN (02017): Invalid Value - Delete pre-edit change of dot to ‘Y’ on PID_Valid_SSN (02017): dot is now a valid value

SCD Annual 2011-2012 due 8/17 PERSON_DEMO

- Delete edit 1005 on Person_ID (01029): Person_ID must contain a valid SSN if PID_Valid_SSN is Y

- Delete edit 1007 on PID_Valid_SSN (02017): PID_VALID_SSN must be either 'Y' or 'N' - Add edit 0005 on PID_Valid_SSN (02017): Invalid Value - Delete pre-edit change of dot to ‘Y’ on PID_Valid_SSN (02017): dot is now a valid value

PERSON_ID_CHGS - Delete edit 1007 on PID_Valid_SSN (02017): PID_VALID_SSN must be either 'Y' or 'N' - Add edit 0005 on PID_Valid_SSN (02017): Invalid Value - Delete pre-edit change of dot to ‘Y’ on PID_Valid_SSN (02017): dot is now a valid value

EMPLOYEE_DATA - New Level 9 edit 5309: No matching Campus record found within BASE_YR by REPT_INST,

CAMPUS_CD

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Terricka Washington, Application Database Administrator

DATE: June 29, 2011

RE: SUDS Production Release 2011.001-P for SPA (Annual 2011 due 7/8)

Updates to the edit and reporting software for the Physical Facilities Space file (SPA) submission have been made in the PRODUCTION environment.

Interface Updates U_RESV

- This column now appears in the VIEW DTL section of the Table Edits Summary - Include in the list of frequencies

The RESEARCHER role has been updated to allow read only authority

SPA Annual 2011 due 7/8/11 SITES

- Added CRS_SECTN_LOC_CNTY to the SITES table

BUILDINGS − The size of NAME increased to VARCHAR2(50)

Dynamic SQL Reports - none Automatically Generated Reports

- SPAR1 has been broken out into the various reports that are generated - The CRS_SECTN_LOC_CNTY and ZIP has been added to the SITE INVENTORY REPORT

Information Resource Management 325 West Gaines Street, Suite 1625

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.0419 www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Terricka Washington, Application Database Administrator

DATE: June 23, 2011

RE: SUDS Beta Release 2011.001-B for SPA (Annual 2011 due 7/8)

Updates to the edit and reporting software for the Physical Facilities Space file (SPA) submission have been made in the BETA environment. These updates are scheduled to be promoted to the production environment at the beginning of July.

SPA Annual 2011 due 7/8/11 SITES

- Added CRS_SECTN_LOC_CNTY to the SITES table

BUILDINGS − The size of NAME increased to VARCHAR2(50)

Dynamic SQL Reports - none Automatically Generated Reports

- SPAR1 has been broken out into the various reports that are generated - The CRS_SECTN_LOC_CNTY and ZIP has been added to the SITE INVENTORY REPORT