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Memorandum

DATE September 16 , 201 1TO Honorable Mayor and Members of the City Council

SUBJECT Follow up to Budget Workshop

BITY OF DALLAS

Attached please find the second set of responses to questions asked during the August 8hBudget Briefing.Please let me know if you have any questions.

City Manager -

C: Thomas P. Perkins, Jr., City AttorneyRosa Rios, Acting City SecretaryCraig Kinton, City AuditorJudge C. Victor Lander, JudiciaryAC, Gonzalez, First Assistant City ManagerRyan Evans, Assistant City ManagerJill A. Jordan, RE., Assistant City Manager

Forest E. Turner, Assistant City ManagerJoey Zapata, Interim Assistant City ManagerJeanne Chipperfield, Chief Financial OfficerHelena Stevens-Thompson, Assistant to the CityManagerJack Ireland, Director, Office of Financial Services

Dallas, The City That Works: Diverse, Vibrant And Progressive.

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FY 2011-12 City Council QuestionsAugust 8, 2011

1) Provide information about the number of Ci ty employees for last 3 years.The table below shows the headcount for the number of full-time and part-time City employees at the end oeach fiscal year. This includes both civilian and uniform employees for all funds, not just the General Fund. This not reporting the number of positions but rather reports the number of individuals on the Citys payroll.

Fiscal Year Full-Time Uniform Full-Time Civilian Part-Time Civilian Total EmployeesEmployees Employees Employees

FY 2008-09 (at end 5,437 7,320 1,055 13,812of fiscal year)

FY 2009-10 (at end 5,438 7,205 920 13,563of fiscal year)FY 2010-11 5,281 6,859 1,097 13,237(as of 9/12/11)

2) What are the reductions in security of City facilities and how will it affect safety within the facilities?Reductions in security for City facilities include the elimination of seven vacant positions. These reductions wilbe partially offset by increased use of private security officers and security cameras. There is no difference in thelevel of security from FY11 to FY12.

3) What obligations are known that will affect the FY13 budget?

Some budget changes known or anticipated in future years (FY13 and FY14) include cost such as: Provisions in the third year (FY13) of the Meet & Confer Agreement (police and fire uniform employeescompletely reinstate the following pay concessions - approximately $37.9mo Reinstatement of the Fire Wellness Program

o Elimination of the final three Mandatory City Leave days for uniform employeeso Full year funding for overtimeo 3% Across the Board pay increaseo Two additional holidayso Increase in Education Pa y

Restore remaining five civilian mandatory city leave days - $3.6m (if proposed council amendment foFY12 is passed, remaining days to be restored will be 4 - $2.9m) Restore civilian tiered pay reductions implemented in FY10 - $3.8m Full-year funding for Operation and Maintenance cost associated with capital projects placed in-serviceduring FY12 - $3.8m Assume cost associated with COPS federal grant ending in January 2013 - $3.Om Zoo contract increase in FY13 - $2.Om AT&T Performing Arts Center funding increase to contract amount - $1.Om Restore funding for 14 recreation centers that have partial closures in FY12 associated with renovationand construction activities - $1.9m Master lease programs full-year funding cost associated with the acquisition of equipment andtechnology improvements - $3.6m

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4) What operating and maintenance increases are included in FY12 budget associated with projects scheduled tbe placed in-service this year?The proposed budget includes an increase in funding of about $2.Om for capital projects being placed in-serviceduring FY12, such as: Fire Station #50 ($0.41m), City Performance Hall ($0.21m), White Rock Hills Branch Librar($0.33m), Woodall Rodgers Deck Park tunnel ($0.44m), Margaret Hunt-Hill Bridge ($0.04m) and various Park anRecreation projects ($0.51m).

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Memorandum

DATE September 16, 2011

TO Honorable Mayor and Members of the City Council

SUBJECT Answers to questions from the September 7 TheGreen Path for Dallas Trash briefing

On September 7th, City Council heard the briefing: The Green Path for Dallas Trash. In thediscussion after the briefing, Councilmembers raised several topics requiring follow-upinformation. This memo addresses those topics.

1) What types of wastes are accepted at the McCommas Bluff Landfill?The landfill has been permitted to accept non-hazardous solid waste and has accepted onlynon-hazardous waste since opening in 1980. Residential waste and waste of commercial origincompose the vast majority of material accepted at the landfill, with a small percentage of industrywaste. Because of the multi-layered waste screening methods used at the site, hazardouswaste can be readily detected (whenever any are presented) and removed from the site.

2) Provide more information on the Resource Recovery facility in Roseville, CA.The Western Placer County Landfill was permitted in 1978 as a regional facility for the westernportion of Placer County, including the cities of Roseville, Lincoln and Rocklin. As a 230-acresite, it was intended to serve the needs of the population for 50 years.

Californias waste minimization legislation in 1990 (SB 939) required all jurisdictions to reducelandfilling of waste by 50% by 2000. Accordingly, the county waste authority began planning for

their Materials Recovery Facility (or MRF) in 1992 with the intent to use county bonds to buildthe estimated $20m structure and to partner with a private operator (Nortech) for a 7- to 11-yearperiod. Prior to issuance of the bonds, the waste authority recognized the necessity of setting upFlow Control agreements with all public parties within their jurisdiction to provide security for thebonds to be issued and did so. The facility opened in 1995 and has been successful atdiverting about 50% of the waste stream, allowing the waste authority to pay off the bond debtearly.

In 2005, the waste authority built a $26m expansion to the facility (using cash reserves), andrenewed their agreement with Nortech as the operator, who added another $6m inimprovements. The authority also renewed the Flow Control agreements with the public partieswithin its jurisdiction. The authority is now considering ways to further reduce the landfilling to10% or less of the waste stream.

3) Other entities who use Flow ControlRoseville is not alone in utilizing Flow Control as a mechanism to meet the environmental,regulatory, and business requirements of their solid waste utility. Attached is a list of other citiesand jurisdictions that preceded and followed Roseville. Some did so because advancingmethods of managing the waste required significant financial investment in the waste handlingsystems (such as building waste-to-energy plants or enacting single-stream recycling). Some

jurisdictions were motivated or mandated to implement environmental policies that requiredtighter oversight and direction of the disposal of the waste stream. Still others found that directcontrol of the waste stream fostered better revenues and operational practices within their citiesor jurisdictions.

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Council Memo: Follow-Up to The Green Path for Dallas TrashSeptember 16, 2011Page 4 of 6

"Dallas - Together, we do it better!"

Aug 2012 Issue a Request for Qualifications to design / build / operate one ormore Resource Recovery facilities as a system across the city.

Aug Nov 2012 Review and interview candidates, identifying the best-qualified.Specify funding and permitting requirements to build and to operate.

Dec 2012 Issue a Request for Proposals to the top-qualified candidates.Jan Mar 2013 Vet the proposals through the Citys Solid Waste Advisory Committee

and select the proposal best-suited to Citys goals. Negotiate the scope of work, solidify theplanning and funding mechanisms, and recommend action to City Council.

June 2013 Begin design and construction of the Resource Recovery System oversubsequent years.

7) Steps to establishing the South East Oak Cliff (SEOC) economic stimulusThe proposed sequence of actions is briefly described below.

Sep 28, 2011 Council action to establish the South East Oak Cliff economic stimulusfund.

Oct Dec 2011 Define community goals and governance structure.Feb 2012 City Council approval of SEOC organizational structure.Mar Sep 2012 SEOC meets and begins organizational planning, identifying economic

development projects, and prioritizing future steps.Oct 2012 First deposit of funds to SEOC from incremental year of revenue

generation.Oct 2013 Second deposit of funds to SEOC from full year of revenue generation;

SEOC/City to initiate development projects.

With the follow-up information provided, Council may be prepared to consider the Resource FlowControl agenda item on September 28, 2011 as paired with the resolution for establishing the

South East Oak Cliff Economic Stimulus Fund. Please feel free to contact me with anyquestions.

Ryan S. EvansAssistant City Manager

Attachments

C: Mary K. Suhm, City ManagerRosa Rios, Acting City SecretaryThomas P. Perkins, Jr., City AttorneyCraig Kinton, City AuditorJudge C. Victor Lander, Administrative JudgeA.C. Gonzalez, First Assistant City ManagerJill A. Jordan, P.E., Assistant City ManagerForest E. Turner, Assistant City ManagerJoey Zapata, Interim Assistant City ManagerJeanne Chipperfield, Chief Financial OfficerMary Nix, Director, Sanitation ServicesHelena Stevens-Thompson, Assistant to the City Manager

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Examples of Jurisdiction Using Solid Waste Flow Control

Page 5 of 6

LOCALITY FLOW CONTROL MECHANISM NOTES

1. El Paso, TX Ordinance passed in 2010 Council passed ordinance to promote improved environmental practices, assureproper disposal of the citys wastes, allow for proper closure of one of its twolandfills, and efficient operation of the remaining landfill site. Delayed effectivedate until 2012 provides City with time to prepare the landfill sites and allowslargest private waste hauler (with competing landfill) time to rebalanceoperations.

2. Cities of Plano, Richardson,Allen, McKinney, Frisco, TX

Franchise Agreements with Solid WasteHaulers (for over 20 years)

Each of these cities are members of the North Texas Municipal Water Districtand contract with the District for solid waste disposal, which requires that ALLof the cities waste be transported to the Districts facilities. In turn, each cityfranchises their haulers, and requires the hauler to take all waste to theDistricts sites.

3. Arlington, TX Use of exclusive franchise agreement(for over 20 years)

Arlington has issued only ONE solid waste hauler franchise (to Republic WasteServices). The franchise agreement requires Republic to use the Arlingtonlandfill. Revenues are used to operate the site and to meet General Fundneeds.

4. Grand Prairie, TX Use of exclusive franchise agreement(for over 20 years)

Grand Prairie has issued only ONE solid waste hauler franchise (to RepublicWaste Services). The franchise agreement requires Republic to use the GrandPrairie landfill. Revenues are used to operate the site and to meet GeneralFund needs.

5. Western Placer Waste

Management Authority,Roseville, CA

Ordinances of 1992 and 2005 Implemented to establish bond security for financing of Materials Recovery

Facility. Second bond issuance in 2002 required renewal of flow controlagreements.

6. Seattle, WA Ordinance of 1990; supported by statelaw.

Seattle closed its landfill in 1990. Enacted Flow Control to allow city to enterinto a 30-year disposal contract with Waste Management to use their landfill.Seattle also operates 2 transfer stations. They report that neither the volume owaste flow nor the disposal costs changed significantly with use of Flow Control

7. Snohomish County, WA County Code Chapters 7.35 and 7.41 in1985; updated in 2011

Updated 2011, providing for use of solid waste transfer, yard waste anddisposal facilities by haulers and generators in the jurisdiction. County requiresrecycling at all construction sites. Uses long-term contract with Republic Wasteto transfer waste by rail-haul. Fees pay for operation of sites and for capitalinvestments. They report that Flow Control has had no measurable effect on

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Examples of Jurisdiction Using Solid Waste Flow Control

Page 6 of 6

LOCALITY FLOW CONTROL MECHANISM NOTES

the disposal costs.

8. Jacksonville, FL Ordinance. Passed in 1990;supplements franchise agreementswhich require that commercial wastemust be taken to the city landfill.

City-owned landfill with private operator. Waste collected by city crews andprivate haulers.

9. Lancaster County, PA Ordinance in 1987. Solid waste authority is financed by the fees generated at the authoritys twolandfills and transfer site. Revenues cover cost of operations, as well asResource Recovery facility (waste-to-energy), landfill gas plant, and HouseholdHazardous Waste facility.

10. Palm Beach County, FL Palm Beach County Solid Waste Act No tip fees rather, the County assesses funds as a line item on property taxbill for residential and commercial solid waste disposal and collection.

11. Franklin County, OH District Rules 1-2008 through 18-2008 County landfill and Countys three transfer sites are designated disposal sites.

12. Portland, OR (Metro) General state law Portland Metro has solid waste disposal authority only (not collection).

Rather than enforcing flow control, Portland assesses fees from the haulersand then haulers are free to use any disposal facility they choose. The feescover the cost of landfill (operated by private party Waste Mgmt) and twocity-owned and operated transfer sites. Private haulers pass through the feecost to their customers.

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Memorandum

DATE September 16 , 2011 CITY OF DALLASro The Honorable Mayor and Members of the City Council

SURJECT FY 2011-12 Proposed Budget Amendments

On Monday, September 19h, amendments to the FY 2011-12 proposed budget will beconsidered during your budget workshop. Attached are amendments received as of the end ofday on Thursday, September 15h As part of the amendment process, straw votes will be takenand those approved will be incorporated into the FY 2011-12 budget ordinances for adoptionon September 28hAs a reminder, on September 7h, Council was advised of additional revenue identified for FY2011-12 that was not included in the City Managers Proposed Budget on August 8h Theadditional revenue includes electric franchise fees and building use fees in Park and Recreationfor a total of $1,768,646.

have any questions or require additional information.

Mary K.City ManajC: Thomas P. Perkins, Jr., City AttorneyRosa Rios, Acting City SecretaryCraig Kinton, City Auditor

C. Victor Lander, JudiciaryAC. Gonzalez, First Assistant City ManagerRyan S. Evans, Assistant City ManagerJ il l A. Jordan, P.E., Assistant City ManagerForest Turner, Assistant City ManagerJoey Zapata, Interim Assistant City ManagerJeanne Chipperfield, Chief Financial OfficerHelena StevensThompson, Assistant to the City ManagerJack Ireland, Director, Office of Financial Services

Please contact me if

Dallas Together, we do it better!

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SourceofFunds1 FranchiseFees 175,000

TotalSourceofFunds 175,000

UseofFunds1 SustainableDevelopmentandConstruction add2positionsfor

AuthorizedHearings. 175,000

TotalUseofFunds 175,000

FY201112BudgetAmendment

SubmittedbyCityManager

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SourceofFunds1 FranchiseFees 727,000


UseofFunds1 RestoreoneMandatoryCityLeave(furlough)dayforcivilianCity

employees. 727,000



SubmittedbyDeputyMayorProTemAtkins

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SourceofFunds1 CommunityDevelopmentBlockGrant(CDBG)fundsallocatedto

CommunityCourtsinprioryearsthatremainunspentasofSeptember

30,2011. 150,000


UseofFunds1 ApproveanextensionofthefundsforcontinuedserviceatWestDallas

CommunityCourtduringFY201112. IncludeintheCDBGextension

processtotakeplaceinearly2012. 150,000



SubmittedbyCouncilMembersJasso,Alonzo,andGriggs

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SourceofFunds

1 FranchiseFees electric 1,468,6462 ParkandRecreation buildingusefee 300,000

TotalSourceofFunds 1,768,646

UseofFunds1 SustainableDevelopmentandConstruction 2positionsforAuthorized

Hearings 175,0002 Library materials 140,000

3 MandatoryCityLeavedays eliminateoneadditionalday 727,0004 OCA fund10%inculturalprogramming 296,1695 OCA fundCommunityArtistProgram 30,0006 OCA fundAT&TPAC 153,5007 OCA LatinoCulturalCenter fundprogramming 10,0008 SeniorServices fundonebilingualcaseworker 53,4009 SeniorServices fundseniorservices 3,577

10 ParkandRecreation fundswimmingpools 150,00011 ParkandRecreation programmingforFruitdaleRecreationCenter 30,000

TotalUseofFunds 1,768,646


SubmittedbyCouncilMembersDavis,Medrano,Margolin,Alonzo,Griggs,Koop,and

Caraway,andMayorRawlings

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SourceofFunds1 WaterandSanitationDepartment waterconservationinitiative:

surchargeonresidentsconsumingmorethan15,000gallonsof

water/monthformonthsfromApriltoSeptember. TBD

TotalSourceofFunds TBD

UseofFunds1

TotalUseofFunds

SourceofFunds1

WaterandSanitationDepartment FY12orFY13 waterconservation

initiative: restructureandincreasewaterconsumptiontiersfrom4to6

toincentivizewaterconservation;toincludeeducationandoutreach. TBD

TotalSourceofFunds TBD

UseofFunds1

TotalUseofFunds


SubmittedbyCouncilMembersGriggsandHunt

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SourceofFunds1 TXDOTrightofwaycleanup 3,200,000

TotalSourceofFunds 3,200,000

UseofFunds1 ParkandRecreationDepartment restoreparkmaintenance(mowing

andtrashpickup)andretain70positionswithinParkandRecreation

Department. 2,000,0002 StreetsDepartment increasefundingforstreetmaintenance 1,200,000

TotalUseofFunds 3,200,000


SubmittedbyCouncilMembersHunt,Griggs,andGreyson

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Attachment

MemosReceivedfromCouncilMembers

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DATE September 7, 2011TO Mary K. Suhm, City ManagerThe Honorable Mayor and Members of the City CouncilSubject Amendment to the FY 1 1-12 Proposed Budget

I would like to propose the following amendment to the FY 11-12 Proposed City ManagersBudget:Restore 1 (one) mandatoryapproximately $?7,000.

{ Tenn AtkinsCouncilmember District 8

furlough dyo the city employees which will cost the City

C: Thomas P. Perkins, City AttorneyRosa Rios, Interim City SecretaryCraig Kinton, City AuditorJudge C. Victor Lander, JudiciaryJeanne Chipperfield, Chief Financial OfficerA.C, Gonzalez, First Assistant City ManagerRyan S. Evans, Assistant City ManagerJill A. Jordan, P.E., Assistant City ManagerForest Turner, Assistant City ManagerHelena Stevens-Thompson, Assistant to the City Manager

2U1iSE.P-7 ij0 A L L A. S T F

CITY OF DALLAS

Dallas-Together We Do It Better!

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Memorandum

DATE September 7, 2011TO MaryK.SuhmCity Manager

SUBJECT CDBG Extension RequestFor West Dallas Community Court

Approximately $150,000 of Community Development Block Grant (CDBG) funds will remainunspent from the community courts as of September 30 , 2011. We would like to request thatthese unspent funds be extended and used to continue services at the West Dallas CommunityCourt during FY 2011-12.The funds should be included in the formal CDBG Extensions and Reprogramming process inJanuary and February, 2012.

Delia D. JassoCouncilmembeDistrict 1

4 (AMonica R. AlonzoCouncilmemberpjstrict

__set?GriggsCouncilmemberDistrict 3

CITY OF DALLAS

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Memorandum

CITY OF DALLASDATE September 14, 2011TO Mary K. Suhm

City ManagerFROM CouncilmembersSUBJECT Budget Amendments FY2OI 1-2012

SOURCE OF FUNDSFranchise Fees electric 1,468,646Park and Recreation building use fee 300,000Total Source of Funds $1,768,646USE OF FUNDS1. Sustainable Development and Construction Fund 2.0 positions for authorized hearings $175,000

2. Library Fund materials $140,000

3. Mandatory City Leave Days Eliminate one (1) additional day $727,000

4. Office of Cultural Affairs Fund 10% in cultural programming $296,169 Fund Community Artist Program (CAP) $30,0005. Office of Cultural Affairs FundAT&TPAC $153,5006. Latino Cultural Center Fund programming $10,0007. Senior Services

Fund 1 (one) bilingual case worker $53,400 Fund Senior Services $3,5778. Park and Recreation

Fund swimming pools $150,000 Programming for Fruitdale Recreation Center $30,000

TOTAL: $1,768,646

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Coundilmember _________

Councilmember

7oun lmember

Councilmember

Councilmember

Councilmember

/

j--/J

//

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Memorandum

CITY OF DALLASDATE September 14, 201 1TO Pauline Medrano, Mayor Pro Tem

Mary K. Suhm, City ManagerSUBJECT Budget Amendments FY 2011-2012 & Beyond

Revenue stream:1. Water and Sanitation DepartmentWater conservation initiative: Surcharge on residents consuming morethan 15,000 gallons of water/month for months from April to September

$ MRevenue stream (FY 2011-2012 or FY 201 2-2013>:2. Water and Sanitation DepartmentWater conversation initiative: Restructure and increase waterconsumption tiers from 4 to 6 to incentivize water conservation; to includeeducation and outreach

$TBD

(zcounc9member

Councilmember

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Memorandum

CITY OF DALLASDATE September 14, 2011TO Pauline Medrano, Mayor Pro Terncc Mary K. Suhm, City MangerSUBJECT Budget Amendments FY 2011-12

Increased Expenditures:1. Park and Rec Department $2M

Restore park maintenance (mowing and trash pickup ) Retain 70 positions within Park and Rec Department

2. Streets Department $1 .2M Increase fund ing for street maintenance

Funding Sources:A. TXDOT ROW clean up ($3.2M)

Councilmember

Councynember

Councilmemnber

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Memorandum

DATE September 16, 2011 CITY OF DALLASro The Honorable Mayor and Members of the City Council

SUBJECT FY 201142 Proposed Budget Amendments Second Set

Attached is one additional amendment received today. This amendment is in addition toothers received and is for your consideration during your Monday, September 19h budgetworkshop.Please c9ntact me if you have any questions or require additional information

j JA:j Gonzalez,Eht Assistant City ManagerC: Mary K. Suhm, City Manager

Thomas P. Perkins, Jr., City AttorneyRosa Rios, Acting City SecretaryCraig Kinton, City AuditorC. Victor Lander, JudiciaryRyan S. Evans, Assistant City ManagerJill A. Jordan, PE., Assistant City ManagerForest Turner, Assistant City Managerioey Zapata, Interim Assistant City ManagerJeanne Chipperfield, Chief Financial OfficerHelena Stevens-Thompson, Assistant to the City ManagerJack Ireland, Director, Office of Financial Services

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Service1.10 FireDispatchandCommunications keep24/72schedulewith8minimum

staffingandnominimumbreaktime.


SubmittedbyCouncilMemberKadane

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Memorandum

DATETOSUBJECT

September 16, 2011Mary Suhm, City Manager2011-2013 Budget Amendment - Fire Dispatch & Gominunication

I 10 Keep 24/72 schedule with 8 minimum staffing and no minimum break time.

f

Sheftie Kadane, CouncilmemberDistrict 9

CITY OF DALLAS

memos 9-16-11

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