Michael Kennedy, MFT – Division Director

North Coast Builder’s Exchange1030 Apollo Way, Santa Rosa, CA 95407

10am-1pm

Mental Health Services Act Learning Circle

September 9, 2014

• Welcome from Mike Kennedy and BehavioralHealth Division Updates

• Introductions and MHSA Brief Programs Updateswith Contractors and Staff

• Quarterly Reporting-Tracking, Monitoring andCollecting MHSA Data

• Introduction to SWITS Data Collection System

• Crisis Assessment, Prevention and Education Team(CAPE) – QPR Data Presentation

• MST and CAPE expansion updates

• CalMHSA Updates

• MHSA Newsletter, Website Progress and MHSAUpdates

• Adjourn and schedule next meeting

Welcome and Behavionll Health Division Updates

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BEHAVIORAL HEALTH DIVISION

• Please give a brief 3 minute update on MHSAprograms and services

MHSA Quarterly Reportin1

Phase I:

• Purpose of Quarterly Reporting

• Our Current Process

• Process for FY 14-15

• Presentation of Data

Phases II and III:

• Contract goals and SWITS FY 15-16

• Evaluation FY 16-17

For MHSA-funded programs to develop consistent and complete reporting of:

1. Who receives MHSA services

2. How many individuals are served

3. What services are delivered (e.g., successes,challenges, outcomes)

Quarterly Report template form used in FY 13-14 (and previous years)

Excerpts from FY 12-13 Annual Update

Quarterly Report Template for FY 14-15

www.sonoma-county.org/health/publications/contractors-mhsa.asp

Quarterly Report Template for FY 14-15

• When you add numbers to the demographicsfields, the totals are calculated for you by theform.

• If there is text overflow, a slider bar will appear tothe right of the field. The text may not all bevisible, but is saved by the form.

• Impact Statements

BHQuarterlyReports@sonoma-county.org

Primary Language, 0, 0%

English, 218, 94%

Unknown / Not Reported, 3, 1%

Spanish, 6, 3%Other Non-English, 1,

0%

No Entry, 4, 2%

Primary Language

Phases II and III:

• Reviewing Contract goals and SWITS FY 15-16

• Evaluation FY 16-17

Introduction to SWITS Data Collection System

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• Introduce SWITS Team: Lisa Norton , DavidSheaves, Bruce Robbins, Amy Faulstich

• FEI Vendor:http://feisystems.com/wits_center.php?sec=10170

• Why SWITS? David Sheaves presents

• Cutting edge- First County to use SWITS for PEI

• The SWITS system is a web based application withextensive security and privacy controls built-in.WITS provides a role-based authorizationmechanism

• The WITS application also includes reporting so aprovider and the County can extract pertinentinformation from the system to support themanagement of programs at various levels.

• Policy and Planning Issues

• Process Documentation and Change

• Treatment System Coordination

• Technology Support for SWITS

• Communication, Education, and Training

• System Implementation and Support

• Flexibility

• Ease of Use

• Security

• Privacy

• Substance Abuse and Mental Health Best Practices

• Scalability

• Maintainability

• Reliability

New Framework: Sonoma County's Mental Health System of Care

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• Indicated- Client level interventions aimed atindividuals at risk of the onset of a disorder

• Selective-Group Level Interventions, IndividualOutreach, Screening, Information and Referral,Urgent Response

• Universal-Social Media Outreach (FB, Twitter),Networking Events, Online Outreach (Website,Newsletters), Resource Table, CommunityPresentations, Media (PSA, Radio & TV)

SWITS Database and Forms

I Foe11ity:

County of Sonoma Department of Health Services Behavioral Health Division

Outreach and Engagement Event Profile Fonm

Program: !OM Spectrum: a Universsl D Sell!ctive

Services Delivered !~-----------------------------~ D9ie of Service: Time spem provtding services (in mmute.s):

Type o! Ac!ivrly Provided:

If UNIVERSAL 0 Social Media Outreach (FS & Twitier) 0 Networking Even'!s 0 Online Outruch (Webs!:te)

~=.all that C Re.source Tab&e C Commun ty Pre.w:ntstions C' Mech (PSA. Radio, & TV}

If SELECTIVE C Group fevel interventions 0 Individual outresch 0 Screen..ng 0 PtoVlder tra_,n!ng

~=.all that C Information & referral 0 Urgent response 0 Othe!

Service Location Zlp Code: Town:

N9me of Agency/Center/School:

Provide open·ended comments about the nature of services provided:

Estimated Number of Participants !'---------------------------~ T o;:al number of peop!e served·

Age

Childnm & Youth {0-15}

Transinon Age Youth (16-25}

Older Adv lts {GQ+)

Unknown

Racial/Ethnic Groups

As:an

N.atve Ameriean·

Htspanic.'Latino

Unknown_

Oecline to State

Gender

Fema~

Transgender

lntefsex::

Unknown

Oecline to S::ate.

Other Cultural Populations

LGSTQ-Two Spirit

V.eteran of lhE U S. Armed Fore.es

lnd;viduals in the fos:er earl!fehild welfa.re svs:.em..

Unknown

Oec/ine to Statec

DRAFT

Primary Language

English

Chinese

Tagalog

Vietname.se

Other:

UnktlOYtn

Decline 'o S1ate

I

_J

_J

J _J

J

https://sonoma-training.witsweb.org/

• MHSA Contractors Training Tables

• Meeting individually with MHSA Contractors

• Developing agency profiles in SWITS

• Scheduling Trainings Starting in November

Cont ractor : Contact person (s} :

Program: M HSA: PEI Services

Facility/ Contractor/Program: Activity/Strategy Information Collected

Indicated-Client Level Data

Selective-Group Level Interventions, Ind ividual Outreach, Screening, Information and Referra l, Urgent Response

Un iversa l-Social M edia Outreach (FB, Tw itter }, Netw orking Events, Onl ine Outreach (Website,

Newsletters), Resource Table, Com munity Presentations, Media (PSA, Rad io & TV}

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CAPE and MST Expansion Updates and QPR Data Collection Presentation

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BEHAVIORAL HEALTH DIVISION

• Suicide Prevention Primary Care Toolkit

• CalMHSA Impact Statement

• Asian and Pacific-Islander Communities

• Following the Loss of Robin Williams- Resourcesfor Journalists and Public

• Know the Signs and Each Mind Matters campaignresources available- contact Amy at:amy.faulstich@sonoma-county.org

www.directingchange.org

2014 statewide-winning video in the Suicide Prevention category, from Kendra Goff and Sullivan Rutherford, students at Analy High School in Sebastopol:

http://youtu.be/Er6hJVBrjPo

• Suicide Prevention Week-Theme for SeptemberNewsletter

• Send us your brief success stories!!

• Photo Banner Project

• Future Project: MHSA Contractors Resources Links-Send us your Links, Logos and ProgramsDescriptions

• Media Guide for MHSA Contractors

• www.sonoma-county.org/behavioralhealth

• Prop 63 Stories forMHSOAC- Daryl Steinberg

• Assessing and ManagingSuicide Risk (AMSR)Trainers

• FY 14/15 Contractors List

• Mental Health First AidTrainers

• Workforce Education andTraining (WET) Updates

• Suicide Prevention Week(Sept 7-13 2014)

• QPR with NAMI on September 10, 2014

• QPR Training for Trainers at Santa Rosa Junior College onSeptember 19, 2014

• Suicide Prevention themed MHSA newsletter forSeptember issue

• Melissa Ladrech from the North Bay Suicide PreventionProject will be presenting the toolkit: “Training ResourceGuide for Suicide Prevention in Primary Care Settings” atHealth Action Subcommittee meeting on September 17,2014. Toolkit found at: http://resource-center.yourvoicecounts.org/content/training-resource-guide-suicide-prevention-primary-care-settings

Share Comments & Questions

Amy Faulstich, MSW Mental Health Services Act Coordinator

Amy. Fa u lsti ch@son om a-county. o rg

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BEHAVIORAL HEALTH DIVISION