MENTOR TRAININGFALL 2011

Orientation and Transition ProgramsUniversity Union, Suite 319

p) 940-565-4198w) transition.unt.edu

Outline of Training

Program History & Overview Faculty/Staff Mentor Role Peer Mentor Role Resources Legal Issues Overview of Emerald Eagle Scholars Program Reminders Next Steps Training Quiz (optional)

History

This mentoring program was created in the fall of 2007 to serve first-year Emerald Eagle Scholars.

The goals of this program are to connect new students to the UNT community, to encourage the use of campus resources, and to promote the four-year graduation plan.

As it currently stands, our mentoring program serves several hundred Emerald Eagle Scholars with two components: faculty/staff mentors and peer mentors.

How it Works

Emerald Eagle Scholars (EES) have the option to have a faculty or staff mentor during their first year at UNT.

All EES students are paired with a peer mentor. Peer mentors track mentees’ involvement

and will act as liaisons between the EES mentees, our office, and faculty and staff mentors.

Faculty/Staff Mentor Role

What we expect from mentors: Commit to serving as mentor for full

academic year (fall and spring semesters). Contact mentee(s) at least 1 time a month

either by phone, e-mail, or social media, and meet 1 time per month in person on-campus.

Read monthly newsletters (sent to your email).

Complete a monthly questionnaire regarding the interactions with your mentee(s).

Peer Mentor Role

Peer Mentors’ Role: Each of our 6 paid Peer Mentors has a

cohort of 50-100 mentees. Contact EES mentees at least twice

monthly regarding their involvement with the program and to help them transition into college.

Hold regular office hours for students, plan programming, and monitor mentee engagement.

Resources for Mentors

Orientation and Transition Programs provides: Monthly Newsletter Mentoring Handbook Mentoring Hot Spots Mentoring Tea Times Peer Mentors

The Learning Center The Career Center The Emerald Eagle Scholars Suite Emerald Eagle Scholars Coordinator (Lilyan Prado-

Carrillo) and Financial Aid Counselors TRIO Student Support Services

Legal Issues Mentors Face

Confidentiality: Family Education Rights and Privacy Act (FERPA)

We treat all information students share with us as educational records, which cannot be shared with anyone other than the student. For example, if your mentee’s mom calls to ask you what organizations your mentee is involved in, you cannot share that information with her.

Jeanne Clery Act All crimes committed against persons on campus must be reported.

If your mentee discloses information regarding a crime on-campus, help your mentee report that event to the UNT Police. Crimes can be reported anonymously

Consensual Relationships UNT’s sexual harassment policy

“It is the policy of the university that consensual relationships between faculty or staff members in positions of authority and their subordinates or their students are not permitted.”

Legal Issues Continued

Liability Within the scope of the program

Connect with mentee(s) either by phone, e-mail, or in person on-campus. Our program is liable for incidences on-campus.

Outside the scope of the program If you choose to take your mentee off-campus, you do so as a

friend, not as a mentor with our program. We cannot be held liable for incidences off-campus.

NCAA Regulations/Student Athletes Ensure all actions are because student is your mentee,

not because they are an athlete. For example, if you choose to buy your mentee a coffee, you do so because he is your mentee, not because he is the new basketball team star.

Emerald Eagle Scholars Program

It is important to have a basic understanding of the EES program requirements (explained in this presentation) because you will likely be matched with an EES mentee.

Our Staff will let you know if you have a EES mentee when you receive your mentee’s contact information.

Emerald Eagle Scholars Program

How it works: The program began in the fall of 2007 with the

first class of EES. It’s an access and success program, meaning it

gives academically talented students coming from low-income families access to college and provides tools (like campus engagement) to help them be successful.

There are three pillars to the program: Financial Support Academic Success Campus Connection

Emerald Eagle Scholars Program

Financial Support All EES must turn in their FAFSA by March 31st of each

year and have Adjusted Gross Income under the required amount set by EES.

Students who meet the financial requirements sign a contract with UNT before the beginning of their freshman year.

UNT guarantees that the average cost of tuition and fees will be paid all four years of the bachelors degree as long as students uphold GPA and hour requirements.

Funding for the program comes from federal, state, and institutional sources.

The program does not cover the cost of housing, books, or supplies.

Emerald Eagle Scholars Program

Academic Success Students must maintain a cumulative UNT GPA

of 2.5 or higher all 4 years of their bachelors degree (credits transferred from other colleges or universities do not count toward UNT GPA, they only count towards the hour total).

Students must complete 30 credit hours per academic year (students may complete hours in the summer, as long as they are done by the next fall). Exceptions to this rule must be approved by the EES

office. This is common for students with credits from high school or those taking labs.

Emerald Eagle Scholars Program

Campus Connection Campus Connection is important

because students who feel connected to their university are more likely to be successful and graduate from that university

EES have three Campus Connection Path options from which to choose.

One path must be completed each semester of the freshman year.

Emerald Eagle Scholars Program

Campus Connection Path 1 Work on campus or participate in an

approved Cohort Student Engagement Program per semester (complete list available online).

Meet with Peer Mentor once a month. Attend 3 mentoring programming events per

semester (Mentoring Kick-Off, Mentoring Hot Spots, or Mentoring Tea Times), which are offered several times a month.

Emerald Eagle Scholars Program

Campus Connection Path 2 Participate in at least 10 activities from the

approved list of Campus Connection Events, Programs, or Activities per semester – 5 of which should be Residence Hall Programs.

Meet with Peer Mentor once a month. Attend 3 mentoring programming events

per semester (Mentoring Kick-Off, Mentoring Hot Spots, or Mentoring Tea Times), which are offered several times a month.

Emerald Eagle Scholars Programs

Campus Connection Path 3 Be matched with a Faculty/Staff Mentor and

contact assigned Faculty/Staff Mentor once per month and meet in person once per month.

Meet with Peer Mentor once a month. Attend 3 mentoring programming events per

semester (Mentoring Kick-Off, Mentoring Hot Spots, or Mentoring Tea Times), which are offered several times a month.

Emerald Eagle Scholars

You are not expected to memorize all EES program rules and procedures, we just wanted you to be familiar with your mentee’s responsibilities.

Should you or your mentee have any questions about the program: For questions regarding financial or academic

requirements contact the EES Suite at 940-369-5251 or visit them in person at the Eagle Student Services Building, room 136.

For questions regarding Campus Connections, contact Orientation and Transition Programs at 940-565-4198, or visit in person in the University Union, suite 319.

Final Reminders

Watch your in-box for the names and contact information of mentee(s) in mid-August. You’ll receive them via email.

Save the date for the Mentoring Kick-Off:

Wednesday, August 31, 2011Silver Eagle Suite of the

University Union from 4:00 pm to 5:00 pm

Mentor Training Conclusion

You have completed Mentor Training! If you have any questions or comments, contact us at Christine.Bloczynski@unt.edu, in person at the Union Suite 319, or by phone at 940-565-4198.

We rely on the honor system, so you do not need to turn in any verification of training.

Upon completion of training you may want to take an (optional) quiz to check your understanding of the program (see next slide).

Mentor Training Quiz

To test your understanding of our program and procedures, we’re providing the Mentor Training Quiz. It is 10 questions long.

Quiz begins on next slide.

Question 1

If your mentee tells you that he or she was robbed on campus, you should: A. Take your mentee to Best Buy. B. Tell all your friends. C. Encourage your mentee to report the

incident with UNT Police or help them report the incident anonymously.

Correct Answer

If your mentee tells you that he or she was robbed on campus, you should: C. Encourage your mentee to report the

incident with UNT Police or help them report the incident anonymously.

Question 2

How often should you contact your mentee; how often should you meet in-person with your mentee? A. Once a month; once a month. B. Twice a month; once a month. C. Three times a month; twice a month.

Correct Answer

How often should you contact your mentee; how often should you meet in-person with your mentee? A. Once a month; once a month.

Question 3

What should you do if your mentee does not respond to your communications? A. Give up on them. B. Let Mentoring Staff know about your

troubles. C. Do nothing.

Correct Answer

What should you do if your mentee does not respond to your communications? B. Let Mentoring Staff know about your

troubles.

Question 4

Who should your mentee contact if he or she has questions on the Emerald Eagle Scholars Program Requirements that are financial or academic related? A. Mentoring Program Staff B. Emerald Eagle Scholars Suite C. Financial Aid Office

Correct Answer

Who should your mentee contact if they have questions on the Emerald Eagle Scholars Program Requirements? B. Emerald Eagle Scholars Suite

Question 5

Who should your mentee contact if he or she has questions on the Emerald Eagle Scholars Program Requirements that are related to campus connections? A. Mentoring Program Staff B. Emerald Eagle Scholars Suite C. Financial Aid Office

Correct Answer

Who should your mentee contact if he or she has questions on the Emerald Eagle Scholars Program Requirements that are related to campus connections? A. Mentoring Program Staff

Question 6

If your mentee is an Emerald Eagle Scholar, he or she also has a: A. Peer Advisor B. Peer Leader C. Peer Mentor

Correct Answer

If your mentee is an Emerald Eagle Scholar, he or she also has a: C. Peer Mentor

Question 7

If your mentee is an Emerald Eagle Scholar, he or she has chosen to complete: A. Path 1 (Having an on-campus job) B. Path 2 (Attending 10 programs) C. Path 3 (Mentoring)

Correct Answer

If your mentee is an Emerald Eagle Scholar, he or she has chosen to complete: C. Path 3 (Mentoring)

Question 8

Which of the following information is treated as an Educational Record under FERPA according to our mentoring Program: A. Mentee’s Academic Record B. Mentee’s Personal Information C. Both, Mentee’s Academic Record &

Mentee’s Personal Information

Correct Answer

Which of the following information is treated as an Educational Record under FERPA according to our mentoring Program: C. Both, Mentee’s Academic Record &

Mentee’s Personal Information

Question 9

When and where should you expect to receive your mentee’s contact information? A. In the mail in August B. In your e-mail in August C. In your department mailbox in August

Correct Answer

When and where should you expect to receive your mentee’s contact information? B. In your e-mail in August

Question 10

Where will you be on August 31, 2011 from 4:00 to 5:00 pm? A. In the University Union’s Silver Eagle

Suite for the Mentoring Kick-Off Event. B. In your office. C. In your car.

Correct Answer

Where will you be on August 31, 2011 from 4:00 to 5:00 pm? A. In the University Union’s Silver Eagle

Suite for the Mentoring Kick-Off Event.

Thanks!

Thanks for competing Mentor Training and the Mentor Training Quiz!

Orientation and Transition ProgramsUniversity Union, Suite 319

p) 940-565-4198w) transition.unt.edu