merced community college district summary sheetresume public session ... john dominguez, joe...

Classification Plan TypeNumber

of Eligible

Normal Attrition

Projected Number

of Retirees

Projected % of

Eligible Retirees

Average Salary

Average Lifetime Benefit

Period Certain 5

Average Cost Per Retiree

Average Commission

(billed separate)

Average Plan Savings per Employee

Total Projected Savings

Savings with No Plan

Total Projected Net Savings for

5 years

Faculty 65% of Salary (EOY) with HC - 2 not replaced 52 3 15 29% $89,741 $293.61 $906.31 $58,332 $0 $63,094 $946,412 $364,277 $582,135

Faculty 65% of Salary (EOY) with HC - All replaced 52 3 15 29% $89,741 $293.61 $906.31 $58,332 $0 $7,161 $107,416 $196,478 -$89,062

Merced Community College District Summary Sheet

Merced Community College District Board of Trustees meeting

held January 7, 2014

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 4:01 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced.

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Mary Lou Torres read a statement addressing her concerns regarding security and processes followed at the college pool and expressed her appreciation for resolution of her claim. Marianne Tortorici addressed concerns she has regarding the approval of and items on which the District is spending Proposition 30 Education Protection Act money.

3. Closed Session Items The Board President referenced the item to be presented during closed session then closed the meeting to the public. The closed session items are listed below.

a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957)

b. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Superintendent/President

4. Resume Public Session

The public session reconvened at 5:09 p.m. in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Les McCabe, Gary Arzamendi, Wayne Hicks, Jean Upton, Joe Gutierrez, Janique Johnson Others Present: Ronald C. Taylor, Kevin Kistler, Everett Lovelace, Joanne Schultz, Keith Law (MCFA), Ramon Avila, Jr. (CSEA), Julie Clark (Academic Senate), Wilma Prine (Classified Senate), John Dominguez, Joe Allison, Ray Parris, Barbara Smith, Stacey Hicks (Recording Secretary) Student Trustee Johnson led the Pledge of Allegiance. There was nothing to report out of closed session.

5. Hearing of the Public

An opportunity was provided for members of the public to address the Board on matters of general district business. No one addressed the Board.

6. Additions and/or Changes to the Agenda There is an addendum to the Personnel Schedule.

7. Presentations a. Annual Audit for 2012-13

Dr. Schultz introduced John Dominguez from Christy White and Associates to present the final audit report.

In the District’s report, Mr. Dominguez highlighted some of the new terminology and requirements which are now in place. The District audit report for the financial statements was unmodified. He reviewed some items in the audit report. The District is in compliance with the 50% law. The District has good control over internal financial reporting. Although in the agriculture department new procedures need to be implemented. The staff is working on these and the procedures will be audited again to insure compliance. An unmodified opinion was given on state and federal compliance. The District has taken corrective action on all findings from last year’s report so they are not continued findings for this year. In the Proposition 39 audit he noted the District has done a good job of keeping the funds for Measures H and J separate. An unmodified opinion was issued for the financial statements. The District should ensure all formal bid notices are properly submitted to the required trade journals. It was found for one trade journal that documentation proving the bid notice was sent could not be produced. He expressed appreciation for the cooperation and support from college staff during the audit process. Keith Law asked if the audit reports were available to the public. He was told the reports were posted online earlier today and a hard copy is available tonight for public viewing.

b. Report on 2012-13 SERP Dr. Schultz provided a report on the estimated cost savings the District has and projects to realize from the 2012-13 SERP. Her presentation is available online. Discussion occurred.

8. Consideration of Consent Agenda MSC (McCabe/Arzamendi) to approve the consent agenda items as summarized below. The student advisory vote was aye.

a. Minutes for Meeting held December 3, 2013 b. Contracts as summarized on Schedule 14-34 c. Warrants, Payroll Registers and Trip Requests as Summarized on

Schedule 14-35 d. Resolutions 14-28 through 14-32, Intrabudget Transfers e. Resolutions 14-33 through 14-37, Use of Unbudgeted Funds f. Resolution 14-38, Use of Contingency Funds g. Personnel Schedule 14-36 h. Blanket Purchase Orders as Summarized on Schedule 14-37 i. Purchase Orders as Summarized on Schedule 14-38 j. Permission to Sell/Donate/Discard District Equipment as Listed on

Schedule 14-39 k. Curriculum Revisions as listed on Schedule 14-40 l. Donation

9. To the Board for Discussions and/or Action

a. Approval of Sabbatical Leaves Dr. Kistler explained the benefits of sabbatical leaves. He provided a brief summary of each of the sabbatical leaves presented for approval. Professor Dennell Smith’s request is for the 2014-15 academic year.

MSC (Hicks/McCabe) to approve sabbatical leaves for Professors Mai Meidinger and Dennell Smith. The student advisory vote was aye.

b. Independent Auditor’s Report and Performance Audit for Measure H and Measure J for the 2012-13 Fiscal Year Dr. Schultz stated this is the approval of the reports presented by the auditor earlier in this meeting.

MSC (Lashbrook/McCabe) to accept the District audit reports and performance audit for Measures H and J for fiscal year ending June 30, 2013. The student advisory vote was aye.

c. Award of Bid for Wayfinding Project Dr. Schultz said on December 20, 2012, there was a bid opening for this project. The bid tabulation sheet was provided to the Board prior to the meeting. Of the six bids received, the lowest bidder was Turner Signs. Due diligence was done to ensure it was a responsive bid.

Discussion occurred.

MSC (Hicks/Arzamendi) to award the wayfinding project to Turner Signs in the amount of $217,600 as the lowest responsive and responsible bidder. The student advisory vote was aye.

d. Resolution to Establish Nonresident Tuition Fee Per Unit for Fiscal Year 2014-15 Joe Allison stated the last four years we have looked at the contiguous Districts to set the fee and did so again this year. The proposed fee is the same as last year.

MSC (Hicks/Upton) to adopt the resolution to establish nonresident tuition fee per unit at $208 for the 2014-15 academic year. The student advisory vote was aye.

e. Second Reading of Board Policies and Administrative Procedures Dr. Taylor reminded the Board these policies and procedures came to them at the last meeting for a first reading and approval is now being sought. MSC (Upton/Hicks) to approve Board Policy 1200 – District Mission and Board Policy and Administrative Procedure 3144 – Cellular Telephones. The student advisory vote was aye.

f. First Reading of Board Policy and Administrative Procedure 2015 – Student Trustee Dr. Taylor said this item is in response to the Student Trustee at the last meeting. He and Janique have met to review this item. He brought attention to the administrative procedure which identifies the Board action needed to afford the Student Trustee’s responsibilities each year. This item will be brought back to the Board for action.

Discussion occurred.

g. Terms of Agreement for Legal Counsel at Board Meetings Dr. Taylor informed the Board the current contract with the District’s counsel could be amended to include this cost if the Board so chooses. He stated the cost of this service would be $8,000 per year and would allow for the attorney to be present at each meeting for approximately an hour and a half.

Discussion occurred. MSC (Hicks/Upton) to not proceed in hiring legal counsel to attend Board meetings. The student advisory vote abstained. Trustees Lashbrook, Jordan, and Gutierrez voted no.

h. Resolution for Supplemental Employee Retirement Plan to be Established for Certain Eligible Employees as of July 1, 2014 Dr. Taylor called attention to the resolution to offer a SERP to eligible employees of the District. This does not ratify the offering; that would be an action item to come before the Board at a later date after the enrollment period is complete.

At this time, Student Trustee Johnson left the meeting.

Discussion occurred. MSC (Upton/Hicks) to adopt Resolution 14-40 which authorizes the execution and implementation of a SERP as of July 1, 2014, and identifies Keenan Financial Services as the contract administrator. Trustees Lashbrook and McCabe voted no.

i. Use of Categorical Funding Flexibility Option Dr. Lovelace stated this would allow the District to move funds between specified categorical programs. It would also allow programs that elect to use the option to be in compliance with required regulations. MSC (Arzamendi/Hicks) to approve the transfer of $1.00 from the Equal Employment Opportunity fund to the Student Success and Support Program.

10. To the Board for Information a. Report on Higher One Student Financial Services

Dr. Schultz said this item is in response to a request from Trustee Arzamendi and she introduced Joe Allison.

Joe Allison provided the reasons for contracting with Higher One which included streamlining the disbursement process for students and providing them with greater flexibility. Higher One was chosen because they have existing partnerships with several California community colleges. There is an annual subscription fee with no revenue sharing from Higher One. He highlighted the breakdown of student participation in the program during the first semester of implementation. Joe introduced Barbara Smith and Ray Parris from Higher One. Mr. Parris and Ms. Smith provided information on Higher One which included their integrated solutions, background of the company, an explanation of refund management, and their commitment to financial literacy. Discussion occurred.

b. California Community College Trustees Board Nominations Dr. Taylor explained members of the Board have the opportunity to apply to run for a seat on the statewide Board of Trustees. If any member is interested he or Stacey Hicks will be happy to provide the details and application to them.

c. Sabbatical Leave Follow-Up Regarding Employee On-Boarding and Academic Support for Student Athletes Dr. Taylor reminded the Board about the recent sabbatical leave reports on these items and that the Board asked for follow-up on these. A program review has been received from athletics and it includes recommendations in the area of academic support for athletes. Dr. Taylor suggested letting the internal process continue and see what comes from it. A process to implement the employee on-boarding program is being discussed and it is hoped a comprehensive solution will be developed soon.

13. Information & Questions

a. From Academic Senate Julie Clark shared that the first meeting will be on January 23. She brought attention to what the curriculum committee approved last semester which was part of the consent agenda tonight.

b. From Faculty Association Keith Law had no report.

c. From Classified Senate Wilma Prine wished everyone a happy new year and she looks forward to a new year. More participation is continuing in Classified Senate and it is energizing the group.

d. From CSEA Ramon Avila, Jr. introduced himself as the new CSEA President. He is looking forward to the new year.

e. From Management Team Cherie Davis wished everyone a happy new year. The management team voted on and ratified articles for a new structure. Nominations for officers were done as well. Those individuals who were nominated are being contacted to see if they are interested in running for and possibly serving as an officer then an election will take place. The new officers will be in office in February.

f. From Board Members Trustee Upton attended the distance education meeting last week and there is a lot of work to be done. She was happy to see there were brochures on

community services offerings on display in Chowchilla. She looks forward to a great new year.

Trustee Lashbrook attended the distance education last week and hopes we will become a leader in this area. She attended quite a number of events in December and enjoyed them all. Trustee McCabe wished everyone a happy new year. Trustee Hicks thanked the staff who coordinated and participated in the holiday staff reception. He welcomed Ramon Avila, Jr. as the new CSEA President. Trustee Gutierrez thanked everyone for the presentations tonight. He welcomed Ramon Avila, Jr. as the new CSEA President. He wished everyone a happy new year. Trustee Arzamendi thanked everyone involved with the nursing graduations in December. He is looking forward to this year and is confident we will face the challenges ahead cooperatively and develop great solutions. Trustee Jordan hopes 2014 will be a great year of successes and is looking forward to an exciting year.

g. Superintendent’s Report Dr. Taylor congratulated Ramon Avila, Jr. on his election to CSEA President and the management team on the ratification of their articles. He reminded the Board of the workshop this Thursday at 4:00 p.m. The Governor will be releasing his budget for 2014-15 followed by a budget workshop next week. We have an exciting spring semester ahead of us. Due to legal action taken, the process of shutting down San Francisco City College seems to be slowed down. ACCJC has received its accreditation from the Department of Education.

14. Future Discussion Items from Board Members None.

15. Second Closed Session

There was nothing to report from the second closed session.

The meeting was adjourned at 9:03 p.m. Approved

Secretary to the Board of Trustees

Merced Community College District Board of Trustees Workshop

held January 9, 2014

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 4:02 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Gary Arzamendi, Wayne Hicks, Jean Upton, Joe Gutierrez Members Absent: Les McCabe, Janique Johnson Others Present: Ronald C. Taylor, Joanne Schultz, Everett Lovelace, Kevin Kistler, Christina Torres-Peters, Stacey Hicks (Recording Secretary)

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on the matter listed. No one addressed the Board.

3. Reports from Vice Presidents on Challenges and Opportunities Pertinent to Their Area Dr. Schultz reviewed challenges and opportunities within all the areas under Administrative Services. She shared the goals of Administrative Services that were developed on July 8, 2013. She provided a copy of the Title 5 regulations which govern reorganizations. The Board back-up material from the May 14, 2013, on the Proposition 30 Education Protection Act spending plan was provided in response to the public comment on this at this past Tuesday’s Board meeting. A fact sheet on “how to read a 311-Q” was provided and Joanne will have Denise email it to the Board. Dr. Schultz gave a brief overview of the highlights from the Governor’s budget. The budget workshop in Sacramento is next week and there will be more detailed reporting on the budget at the February Board meeting. There were discussions and questions on many topics above. Dr. Kistler provided a presentation on student success and distance education. The data on student success rates which is on the Office of Grants and Institutional Research webpage was highlighted and use of the filters was briefly reviewed. He shared what is being developed statewide in distance education and what Merced College needs to do in order to better serve our distance education students and provide the service in a more streamlined fashion. There were discussions and questions on many topics above.

A short break was taken for dinner. Dr. Lovelace gave a presentation which focused on the implementation and goals of the Student Success Act of 2012 (SB 1456). He highlighted the major changes in matriculation, enrollment priorities, BOG fee waiver conditions, and

common assessment. The project coordination of student success and support program through workgroups and advisory and master planning committees was reviewed. The vision of the student success and support program and funding formula were shared. There were discussions and questions on many topics above. Trustee Arzamendi shared a pleasant experience he had at the beginning of the fall semester in the Counseling Department, in which he and a student received very courteous and professional service. He stated it exceeded his expectations.

The Board thanked the Vice Presidents for their presentations and the information that was garnered from them.

4. Board Goal Development and Finalization Dr. Taylor introduced Cherie Davis to review the goals developed by the Board in 2010 and assess where they are in the progress of completing those goals.

It was acknowledged that six of the seven Trustees were not on the Board when the 2010 goals were developed. Each Trustee completed a survey rating the progress on each of the nine goals from 2010-2013. The Trustees discussed their responses to each area. In most areas good/neutral rating was given. In diversity the rating of fair was given. The diversity of staff overall is an area of concern and focus. The diversity plan for recruitment and hiring has been developed and recently implemented, which should improve this rating. Those surveys were submitted to Ms. Davis. The Office of Grants and Institutional Research will compile and report the aggregated survey results back to the Board. The draft goals from November were provided. Consensus was to identify major goals and list a few key identifiers/measurable outcomes for each goal. Dr. Taylor will go back through the draft list and group them thematically, institutional learning outcomes, and strategic plan goals. The categories will be the four accreditation standards. The Board will hold a workshop at the end of the February meeting to finalize their goals.

5. Identification of Selection Criteria for Upcoming Recruitments of Vice President Positions Dr. Taylor briefly reviewed the handout provided. He will prompt them for feedback to the criteria.

6. Adjournment The meeting was adjourned at 7:41 p.m.

Approved

Secretary to the Board of Trustees

Merced College Office of Administrative Services

Contract Summary Report February 4, 2014 Board Meeting

Schedule 14-41

Contract Number

Contract Description

MC2391 K.Kistler

Affiliation Agreement with Mercy Medical Center (11/14/13-11/13/15) for the Diagnostic Radiologic Technology Program for student clinical experience. No cost to District.

MC2392 K.Kistler (categorical)

WpLRC/Contract Education Agreement #CE14-017 with Merced County Development Resource Center (1/3/14-6/30/14) to provide (5) 4-hour sessions of Customer Service training and (2) 4-hour sessions of Facilitated Planning (fee-based/not-for-credit). Income to District $6,800.


A Subcontract Grant Agreement #CN130135 with WestEd (subcontractor) (7/1/13-6/30/15) which approves Merced College Child Development Center as a high quality infant and toddler educational center that represents Program for Infant/Toddler Caregivers (PITC) as a model demonstration center for the Central Valley Region. Funding supports an audio/video observation center, program supplies and staff training. Income to District $59,184.

MC2394 K.Kistler

Affiliation Agreement with Sutter Central Valley Hospitals dba/Memorial Hospital Los Banos (8/14/13-8/15/15) for the Diagnostic Radiologic Technology Program for student clinical experience. No cost to District.


WpLRC/Contract Education Agreement #CE14-018 with American AgCredit (3/1/14-5/31/14) to provide (2) 8-hour sessions of Managing Organizational Change (fee-based/not-for-credit). Income to District $3,805.92.


WpLRC/Contract Education Agreement #ETC11647 with Merced County (1/6/14-12/31/14) to allow Merced County the opportunity to enroll County employees into training offerings provided by the Merced College Workplace Learning Resource Center (fee-based/not-for-credit & for credit). Income to District $10,000.

MC2397 J.Schultz

Agreement with Turner Signs & Graphics (1/7/14-5/6/14) per award of bid for Merced College Way Finding Project. Cost to District $217,600. (Board approved bid award at 1-7-14 Board Meeting)


WpLRC/Contract Education Agreement #CE14-020 with California State University, Stanislaus (1/9/14-1/31/14) to provide (4) 1-hour sessions for Generational Diversity and Communications in the Workplace (fee-based/not-for-credit) . Income to District $1,656.


WpLRC/Contract Education Agreement #CE14-021 with Castle Family Health Centers (1/9/14-1/31/14) to provide (1) 1-hour Customer Service Workplace session (fee-based/not-for-credit). Income to District $510.08

MC2400 E.Lovelace (categorical)

MOU Work Experience (WEX) Agreement with Merced County Human Services Agency (HAS) (1/13/14-6/30/14) for worksite placement to prepare trainees for future employment. No cost to District.


WpLRC/Contract Education Agreement #CE14-019 with Ingomar Packing Company, LLC (1/21/14-6/30/14) to provide Team Building, Communication in the Workplace, Conflict Resolution, and Leadership Essentials workshops (fee-based/not-for-credit). Income to District $6,789.

MC2205B K.Kistler

Amendment to Affiliation Agreement with Children’s Hospital Central California (7/17/12-7/16/15) for registered nursing program clinical experience to update contract section regarding health and background screening requirements for participating students and faculty. No cost to District.

MC2402 K.Kistler

Affiliation Agreement with Dr. R. Bryant Owens, DC (1/15/14-1/15/15) for Career Advancement Academy Technical Office Occupations Program for student laboratory experience. No cost to District.

MC2404 C.Torres-Peters

Service Agreement for legal services with Atkinson, Andelson, Loya, Ruud & Romo Attorneys at Law (1/1/14-2/1/17) for District legal services. Per Hour Cost to District: $240 Senior Partners, $230 Partners/Senior Counsel, $220 Senior Associates, $210 Associates, $160 Non-legal Associates, $160 Senior Paralegals/Law/Clerks, and $150 Paralegals/Legal Assistants. Rates will increase by $5/hour on January 1, 2015 and by an additional $10/hour on July 1, 2016.

MERCED COLLEGE OFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 14-42

February 4, 2014

A. Warrant RegisterWARRANT #

FUND DATE BEGINNING ENDING AMOUNT

General 12/2/2013 4072437 4072495 113,390.65 General 12/9/2013 4076234 4076290 1,084,844.62 General 12/16/2013 4079225 4079294 70,975.33 General 12/19/2013 4082216 4082255 216,418.30

Categorical 1 12/2/2013 4072496 4072499 2,966.74 Categorical 1 12/9/2013 4076291 4076294 1,337.20 Categorical 1 12/16/2013 4079295 4079304 2,906.99 Categorical 1 12/19/2013 4082256 4082258 244.08

Categorical 2 12/2/2013 4072500 4072507 9,683.75 Categorical 2 12/9/2013 4076295 4076308 29,038.86 Categorical 2 12/16/2013 4079305 4079322 30,252.20 Categorical 2 12/19/2013 4082259 4082265 4,796.76

Child Development 12/2/2013 4072508 4072510 3,465.81 Child Development 12/9/2013 4076309 4076309 341.74 Child Development 12/16/2013 4079323 4079327 5,217.36

MC Farm 12/2/2013 4072511 4072512 119.65 MC Farm 12/9/2013 4076310 4076314 2,390.83 MC Farm 12/16/2013 4079328 4079331 1,495.73 MC Farm 12/19/2013 4082266 4082270 868.18

Capital Projects 12/2/2013 4072513 4072514 8,439.24 Capital Projects 12/9/2013 4076315 4076315 600.00 Capital Projects 12/16/2013 4079332 4079337 27,003.64 Capital Projects 12/19/2013 4082271 4082271 20,667.69

Bond Construction SFID1B 12/9/2013 4076316 4076318 3,977.34

ASMC 12/2/2013 4072515 4072515 482.75 ASMC 12/9/2013 4076319 4076319 261.80

1,642,187.24

MERCED COLLEGE OFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 14-42

February 4, 2014B. Payroll Registers:

General 12/10/13 502,810.88Work Study 12/10/13 112,901.04General 12/20/13 2,370,211.67Total: 2,985,923.59

Annual totalsJul 2013 1,777,324.98

Aug 2013 2,675,423.84Sep 2013 2,926,371.11Oct 2013 2,972,841.41Nov 2013 3,012,301.47Dec 2013 2,985,923.59Jan 2014Feb 2014Mar 2014Apr 2014

May 2014Jun 2014

Total: 16,350,186.40

C. Trip Requests:General Fund 17,235.00

Categorical I Fund 158.00Categorical II Fund 12,343.00

Child Development Fund 430.00MC Farm Fund 0.00

ASMC Fund 1,695.00Total: 31,861.00

MERCED COMMUNITY COLLEGE DISTRICT 3600 M Street

Merced, CA 95348-2898

Resolution 14-41

REQUEST FOR INTRABUDGET TRANSFER January 27, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the GENERAL FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 4th day of February, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_______NOES________ABSENT_________

Signed________________________ Secretary of the Board

Date__________________________

1000 41,254 2000 6,913 5000 14,820 6000 622

TOTAL 63,609

4000 1,364 7000 61,945

TOTAL 63,609


Merced, CA 95348-2898

Resolution 14-42

REQUEST FOR INTRABUDGET TRANSFER January 27, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the CATEGORICAL I FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 4th day of February, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT________ Signed_________________________ Secretary of the Board Date___________________________

2000 13,877 3000 8,646 4000 1,823

TOTAL 24,346

5000 3,954 7000 20,392

TOTAL 24,346


Merced, CA 95348-2898

Resolution 14-43

REQUEST FOR INTRABUDGET TRANSFER January 27, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the CATEGORICAL II FUND. To: Appropriation Amount From: Appropriation Amount PASSED AND ADOPTED, this 4th day of February, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES________NOES________ABSENT_________ Signed__________________________

Secretary of the Board Date____________________________

1000 3,825 2000 899 3000 1,550 6000 7,649 7000 3,265

TOTAL 17,188

4000 700 5000 16,488

TOTAL 17,188


Merced, CA 95348-2898

RESOLUTION 14-44 FOR USE OF UNBUDGETED FUNDS

January 27, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by $89,453 listed below.

a) 8880 Non Resident Fees 13,424 + b) 8880 Non Resident Fees 74,176 + b) 8889 Other Student Fees – Office of Instruction, LB 1,853 + a) To provide for SIE-State Instructional Equipment Match (Schultz) b) To provide for Student Success & Support Program Match (Schultz) c) To provide for printer supplies (Kistler)

PASSED AND ADOPTED, this 4th day of February 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_____NOES______ABSENT_______ Signed___________________

Secretary of the Board Date____________________


Merced, CA 95348-2898

RESOLUTION 14-45 FOR USE OF UNBUDGETED FUNDS January 27, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL I FUND be decreased by $17,048 as listed below.

a) 8830 Contract Service – Hospital Pledges 4,325 + b) 8899 Other Local Revenue – CSU, Stanislaus 1,656 + c) 8990 Intra Fund – Student Success & Support Program 1 + d) 8991 Intra Fund - EOPS Disabled Students 23,030 –

a) To provide for 2013/14 Rad Tech Support (Kistler) b) To establish 2013/14 CSU Budget (Kistler) c) To provide for categorical flexibility provision (Lovelace) d) Reallocation due to reduction in program (Lovelace)


AYES_______NOES________ABSENT_________

Signed_____________________

Secretary of the Board Date_______________________


Merced, CA 95348-2898


January 27, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL II FUND be increased by $63,102 as listed below.

a) 8620 Categorical – State Instructional Equipment 38 + b) 8890 Other Local Revenue – CVHEC 13,922 + c) 8991 Intra Fund – State Instructional Equipment 49,142 + a) Reallocation due to additional revenue (Kistler) b) To establish 2013/14 CVHEC budget (Kistler) c) To provide for State Instructional Equipment Match (Kistler)

PASSED AND ADOPTED, this 4th day of February, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT_________

Signed_____________________

Secretary of the Board Date________________________


Merced, CA 95348-2898


January 27, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the ASMC FUND be increased by $1,174 listed below.

8895 Club Revenue 1,174 + To augment from club activities (Lovelace)


AYES_____NOES______ABSENT_______ Signed___________________

Secretary of the Board Date____________________

PERSONNEL SCHEDULE 14-43 February 4, 2014

Following are personnel actions which have occurred since the previous meeting of the Board of Trustees: Faculty/Administrative Employment

A. Regular None

B. Adjunct/Overload Note: Hourly instructional assignments are contingent upon adequate enrollment per class.

Employee Assignment Salary Hire Date Addington, Vernal Math 80 48.92 Spring 14 Ahmadi, Ahmad Cpsc 30 50.74 Spring 14 Albert, Maria Math 80, Study Central 49.77 Spring 14 Albertson, Ivan Math 90 50.74 Spring 14 Allen, Monica Span 01 47.95 Spring 14 Alvernaz, Barbara Tut 106, Read 80 55.31 Spring 14 Anaya, Yanira Adst 42b 52.52 Spring 14 Anderson, Marilyn Tut 106, Study Central 53.45 Spring 14 Angel, Felix Math 02 51.59 Spring 14 Bains, Gagandeep Chem 02a 47.95 Spring 14 Baker, Dennis Comm 04 47.95 Spring 14 Barnes, Lorraine Phil 10 51.74 Spring 14 Barrington, Susan Cpsc 30 46.13 Spring 14 Bergman, Richard Biol 01, 02 50.70 Spring 14 Beuerman, H Merton Chem 02a 54.38 Spring 14 R Blackmore, Cynthia Busn 752, Aom 50b, 52a 47.99 Spring 14 Blanchard, Edward Engl 01a 53.45 Spring 14 Botsford, Stephanie Phed 10b, c 47.99 Spring 14 Braceros, David Mus 14 47.95 Spring 14 Brantley-Gutierrez, Kathleen LRC 52.56 Spring 14 Brown, Gregory Read 81, Engl 01a 52.52 Spring 14 Brown, Sharon Regn 47 48.88 Spring 14 Buettner, Jamie Art 02 49.77 Spring 14 Bultena, John Engl 01a, Engl 13 55.27 Spring 14

Burgess, Laura

Tut 106, Study Central, Phsc 01

55.27

Spring 14

Cadden, Kathleen Cpsc 30 56.20 Spring 14 Calzadillas, Andrew Nutr 20 47.06 Spring 14

Employee Assignment Salary Hire Date Camp, Karen Engl 85, Read 81 54.38 Spring 14 Camper, Mary Busn 749 51.67 Spring 14 R Canal, Daniel Engl 01a, Engl 85 47.95 Spring 14 R Carroll, Christina Aom 50b, 58, Edu 112a 46.13 Spring 14 Carvalho, Suzanne Aom 51, 59 48.92 Spring 14 R

Casey, Robert

Hlth 10, Mgmt 33, Phed 10d, Phed 12c, Phed 70L6

53.49

Spring 14

Cates, Karen Read 80 55.27 Spring 14 Caudle, Nancy Nutr 10, Nutr 40 47.99 Spring 14 *

Cazares, Kitty

Lvn to Rn & RN Program Taaccct Grant

2500 stip

Spring 14

Chambers, Susan Read 81 49.85 Spring 14 Chavez, Cindy Engl 01a, Engl 90 47.99 Spring 14 Clamp, Richard Math 91 50.74 Spring 14 R Cook, James Hist 17a, 17b 54.34 Spring 14 Cook, William Mus 36a, Mus 14 47.99 Spring 14 R Constantinescu, Eugen Tut 106, Elct 35 56.20 Spring 14 Cortes, Sandra Span 01 50.74 Spring 14 Cowell, Derek Hist 17a, Hist 23 49.81 Spring 14 Cox, Mary Regn 35 49.85 Spring 14 Cronk, La Von Nutr 10, 45 48.92 Spring 14 Cruz, Ofelia Phed 10c, d 48.92 Spring 14 Dahman, Nathaniel Mus 38 48.88 Spring 14 Daniel, Mark Psyc 01a 53.49 Spring 14 Davidson, Gerald Wwt 62, Wwt 63, Wwt 64 49.85 Spring 14 De La Cruz, Yvonne Engl 01a, Engl 85 49.77 Spring 14 Denney, Christopher Phil 10 51.59 Spring 14 Dent, Galin Engl 01a 49.77 Spring 14 DiCarlo, Anne Bus 35 53.41 Spring 14 Disch, Stephanie Art 24a 51.59 Spring 14 Doell, Edward Engl 01a 57.13 Spring 14 Donoghue, Carmel Allh 67 55.27 Spring 14 Donovan, Mary Art 15, 24a 51.67 Spring 14 Donovan, Timothy Mech 35 46.13 Spring 14 Downey, Colleen Regn 24 48.92 Spring 14 Edmiston, Corey Phed 10b, c, d 51.67 Spring 14 R Elkins, Michael Engl 85 47.95 Spring 14 Enos, Kathryn Tut 106, Guid 30, 54 50.74 Spring 14 Faria, Manuel Mus 14 48.92 Spring 14 Fiester, Richard Arts 512, Mus 01 50.74 Spring 14 Flanagan, James Engl 01a, 85 50.74 Spring 14 Flores, Kelly Allh 67 46.13 Spring 14 Flores Clark, Eliza Aslg 01 54.34 Spring 14

Employee Assignment Salary Hire Date Foy, Louis Phed 01I, Athl 03 50.74 Spring 14 French, Suzanne Art 17a 53.49 Spring 14 Frias, Sabrina Student Counseling 49.77 Spring 14 Fries, Melissa Read 81 51.67 Spring 14 Garcia Diaz, Maria Span 01, 02 47.95 Spring 14 Garcia Martinez, Juan Cpsc 30 50.74 Spring 14 Garman, Robert Engl 01a, Engl 85 50.74 Spring 14 Gaugler, Chris Tut 106, Study Central,

Anth 02, Geog 01 48.92 Spring 14

German, Nataliya Edu112b,Math 25, 26 54.38 Spring 14 Gilbert, Thomas Math 81 50.74 Spring 14 * Golz, Nancy LRC 56.20 Spring 14 Gomes, Aaron Phed 10H 47.99 Spring 14 R Gonzales, Gloria Cpsc 30, Edu 112a 47.06 Spring 14 Gonzalez, Jose Span 10 50.74 Spring 14 Goodfellow, Kimber Biol 01 49.85 Spring 14 Goodwin, Nicholas Engl 01, 85 49.77 Spring 14 Gouveia, Antonio Elct 43a 48.92 Spring 14 R Greene, Devin Edu 112b, Math 02,10,15 51.59 Spring 14 Grisham, Lisa-Marie Regn 15 46.13 Spring 14 Gwartney, Jeff Phot 10a, 10b 53.49 Spring 14 Halpin, William Kine 22c 55.27 Spring 14 Hansford, Carissa Mceli 46.13 Spring 14 Hardcastle, Cindy Guid 54 49.77 Spring 14 Harvey, Elizabeth Hist 04a, 17a, b 57.13 Spring 14 Hawthorne, Richard Crim 37, Crim 42d 48.92 Spring 14 Hazel, Anna Crim 06 48.88 Spring 14 R

Helfgott, Susan

Rn Counseling, General Counseling

50.74

Spring 14

Herr, Jua Regn 24 46.13 Spring 14 Hiser, Robert Auto 48f, 50 49.85 Spring 14 Holder, Grant Phsc 01, Chem 02b 53.41 Spring 14 Hollister, Margaret Bus 10 48.88 Spring 14 Holmes, Diane Adst 45 52.52 Spring 14 R Hoover, Lisa Cpsc 30, Edu 112a 51.59 Spring 14 Hunter, Jeffrey Drft 44, 59 46.13 Spring 14 Ishikida, Miki Jpns 01a 53.41 Spring 14 Issavi, Halin Phsc 01L 47.95 Spring 14 Jacobo, Albert Edu 112a 48.92 Spring 14 Kaley, Julie Mdse 33 47.95 Spring 14 Kamesch, Arthur Elct 55c 47.99 Spring 14 Kanarowski, David Auto 04, Auto 47 48.52 Spring 14 Kaur, Sukhvir Math 80 53.41 Spring 14 Keane, Francesca Mus 14 48.92 Spring 14

Employee Assignment Salary Hire Date R Kekahuna, Paul Actg 31,Cpsc 30,

Edu 112a 48.92 Spring 14

Kelly, Patrick Phed 10b,c,d 55.31 Spring 14 Kelly, Patrick Dir Sports Information (2)

1,000 stip 1,000 stip

Spring 14

Kelly, Patrick Stats/Scorebook Women’s Basketball

15 stip Spring 14

Kelly, Patrick Stats/Scorebook Women’s Basketball

75 stip Fall 13

Kingsley, James Official Scorekeeper Football

60 stip Fall 13

Kingsley, James Bus18a, Econ 01a, b 51.67 Spring 14 Kirksey, Randy Art 24a, 25a 51.67 Spring 14 Kitchen, Callie Engl 01, 85 47.95 Spring 14 Kocolas, Tony Hist 17a, Hist 17b 56.20 Spring 14 Kolster, Monique Biol 02 49.77 Spring 14 Lacey, Christopher Auto 04 46.13 Spring 14 Lane, Jeanne Math 81, Math c 47.99 Spring 14 Langley, Sheila Busn 752, Edu 112a 47.99 Spring 14 Lima, Brenda Allh 60 47.99 Spring 14 Liu, Hefeng Edu 112a 48.92 Spring 14 Long, Bethany Guid 30, 54,102, Gen

Counseling 51.59 Spring 14

Longan, Craig Hist 17b 53.41 Spring 14 Ly, Cho Hmng 01 51.59 Spring 14 Malekzadeh, Behrouz Edu 112b, Math c 55.31 Spring 14 Maples Williams, Inga Tut 106, Guid 30, 54, 55.27 Spring 14 Maples Williams, Inga Study Central Workshop

(3) 50 stip 50 stip 50 stip

Spring 14

R Martin Ward, Stephanie Engl 85, 01a 49.85 Spring 14 R Mason, Carol Edu 112b, Math 81, c, Tut

106, Study Central 51.67 Spring 14

McGhee, Suzanne Athl 01k, 03 48.92 Spring 14 McNally, Patricia Engl 84 48.92 Spring 14 McNally, Timothy Econ 01a 47.99 Spring 14 Mendes, Donna Phed 10b 47.99 Spring 14 Mendoza, Vicente Law 765 46.13 Spring 14 Merritt, Joselle LRC 51.59 Spring 14 Miller, Kris Regn 45 46.13 Spring 14 Miller, Susan Athl 01g 48.88 Spring 14 Molina, Melody DSS Counseling 53.41 Spring 14 Morriston, Joshua Dram 01, 12 50.70 Spring 14 * Murphy, Joel Co-op Ed 51.59 Spring 14 Navarro, Ivan Math 04a 50.70 Spring 14

Employee Assignment Salary Hire Date * Near, Delia LRC 56.20 Spring 14 Newins, Jack Study Central, Psyc 25 50.74 Spring 14 R Nichols, Dennis Psyc 01a, b 53.41 Spring 14 Obrey, Diane Student Success Coord.

RN Program 46.13 Spring 14

O’Brien, Jennifer Crim 04 47.95 Spring 14 Osborn, Sean Anth 01, 02, Hmsv 61 53.45 Spring 14 Padron Livermore, Barbara Biol 01 53.41 Spring 14 Patton, Marvin Cldv 06,37,54,57, Study

Central 47.95 Spring 14

Paystrup, Janice Cldv 05, 07, 33 49.81 Spring 14 * Pecchenino, Michelle Caa Solution Seminar 175 stip Spring 14 Pena, Araceli Tut 106, Span 02 49.81 Spring 14 Petker, Louis Tut 106 50.74 Spring 14 Phillips, Scott Geog 01, 01l 54.34 Spring 14 Pierce, T. Stephen Hmsv 50, Psyc 01a 57.13 Spring 14 Pistoresi, Patty Empl Engagement

Wkshop for ALIA Corp 225 stip Fall 13

Porter, Stan Engl 01a 47.95 Spring 14 Purcell, Carlton Hist 17a 52.56 Spring 14 Rafel, Harvey Real 42 50.74 Spring 14 Ratley, Sabrina Biol 01 47.99 Spring 14 Reyna, Lisa Regn 45 47.06 Spring 14 Rigby, Kristin Comm 01, 05 47.95 Spring 14 Riley, Benjamin DSS Counseling 51.59 Spring 14 Riley, Benjamin Study Central Workshop 50 stip Spring 14 Riley, James Adst 44 50.74 Spring 14 Rivero, Elizabeth Read 81, Engl 90 49.85 Spring 14 R Rivero, John Tut 106, Math 80 47.99 Spring 14 Roberts, Susan Student Health

Counseling 53.41 Spring 14

Rocha, Melissa Engl 01a, Engl 85 53.49 Spring 14 Ryan, Adair LRNR 30, LRC 51.67 Spring 14 Saephanh, Mey Regn 15 46.13 Spring 14 Salmon, Linda Art 15 48.88 Spring 14 Sandoval, Helen Engl 01a, Engl 85 47.95 Spring 14 Sequeira, Cynthia Engl 813 50.74 Spring 14 Serna, Rebecca Phed 10c, 10d, 12e,

Kine 22b 48.92 Spring 14

Serpa, Caitlin Econ 01a 47.95 Spring 14 Seymour, David Hist 17a, 17b 47.95 Spring 14 Slate, Rebecca Engl 01a, 85 51.67 Spring 14 Smith, Eva Tut 106, Study Central 55.27 Spring 14 Smith, Victor Tut 106 51.67 Spring 14 Snipes, Ronnie Actg 04b, Aom 50b 51.67 Spring 14

Employee Assignment Salary Hire Date Sollberger, Derek Math 10 53.41 Spring 14 Sousa, Jay Phot 10a, 11a 48.92 Spring 14 Souza, Jack Dram 15 46.13 Spring 14 Spencer, Allan Mus 01, 14 51.59 Spring 14 Stavytska Barba, Marina Chem 02a, Phsc 01 54.34 Spring 14 * Steeley, Jodette Study Central Wkshop 50 stip Spring 14 Stocking, Sandra Mus 14 52.56 Spring 14 Sullivan, John Math 20a, 20b 47.99 Spring 14 R Supinger, Spencer Edu 112b, Math c 47.99 Spring 14 Sweeley, Michael Math 80, 81 53.41 Spring 14 Taylor, Ken Mus 13, 42a, 01 48.88 Spring 14 Terra, Matthew Crop 12 47.95 Spring 14 Thatcher, Karen Tut 106, Engl 84,

Study Central 49.85 Spring 14

Thompson, Kimberly Art 01, 02 47.95 Spring 14 Toth, Ryan Engl 85, 01a 47.95 Spring 14 Walker, Linda Regn 24 49.85 Spring 14 Walsh, Lorraine Mus 12, 14, 43a 50.74 Spring 14 I Weepers, Michael Auto 32 46.13 Spring 14 Whalen, James Biol 18 55.27 Spring 14 Whited, Brenda Biol 01, 16 49.81 Spring 14 Williamson, Linda Psyc 01a, 09, Cldv 09 48.88 Spring 14 Wyan, Roger Phot 11a 47.99 Spring 14 Xiong, Blia Edu112a 47.95 Spring 14 Zamora, Jocias Engl 85 49.77 Spring 14 Zweig, Erica Mus 27a 49.81 Spring 14 I InitialHire R Revised * Full-time faculty e equivalency C. Separations None D. Miscellaneous

None Classified/Management Employment

A. Regular

Employee Assignment Salary Hire Date Moreno, Carmen Secretary $1,077/mo 2/5/14

B. Hourly/Short-term

Employee Assignment Salary Hire Date Adams, Matt Security Guard extra help $12.46/hr 1/13/14-1/17/14 Allen, Lisa Clerk Typist, Sr. $11.89/hr 1/10/14-3/31/14 Bird, Clark CS Instr Lap Swim $258.00 stip 11/1/13-12/20/13 Canepa, Terrence Stu Help Desk Tech $15.16/hr 1/13/14-1/24/14 Chambers, Brian Security Guard extra help $12.46/hr 1/13/14-1/17/14 Duran, Ronald CS Instr Aikido $48.00 stip 11/5/13-12/19/13 Dwyer, Kevin CS Instr Lap Swim $235.00 stip 11/1/13-12/20/13 Franco, Dalia Security Guard extra help $12.46/hr 1/13/14-1/17/14

Fullerton, Thomas

CS Instr Traffic Safety School

$35.00/hr

1/11/14-6/30/14

Garris, Colleen CS Instr Fitness Lab $288.00 stip 11/1/13-12/20/13 Gentry Seth CS Instr Lap Swim $177.00 stip 11/1/13-12/20/13 Gonzalez, Nancy CS Instr Belly Dance $70.00 stip 10/28/13-12/18/13 Gonzalez, Nancy CS Instr Belly Dance $295.00 stip 10/29/13-12/19/13 Gossett, William CS Instr Ceramics Sess 2 $455.00 stip 10/14/13-12/9/13 Greene, Tanner CS Instr Lap Swim $298.00 stip 11/1/13-12/20/13 Imbrogno, Roger CS Instr Fitness Lab $288.00 stip 11/1/13-12/20/13

Jones, Armeda

CS Instr Fitness Boot Camp

$675.00 stip

11/1/13-12/20/13

Lawrence, Jennifer Bookstore Clerk $11.31/hr 1/10/14-2/1/14 Meeks, Markiesha Student Svcs Asst $13.75/hr Extend to 2/9/14 Partida, Christina Security Guard xtra help $12.46/hr 1/13/14-1/17/14 Potter, Kyle Stu Svcs Clerk I $11.31/hr 1/13/14-2/3/14 Rivero, Rachel CS Instr Lap Swim $110.00 stip 11/1/13-12/20/13 Sabbah, Dalia CS Instr Lap Swim $130.00 stip 11/1/13-12/20/13 Strickland, Robert CS Instr Lap Swim $278.00 stip 11/1/13-12/20/13 Walton, Tracy CS Instr Yoga $388.00 stip 10/15/13-12/12/13 I InitialHire R Revised

C. Separations Employee Assignment Action Dates Diaz, Jessica Sign Language Interpreter I Termination 1/23/14

D. Miscellaneous

Employee Assignment Action Dates Aguayo-Macias, Tania Child Dev Center Volunteer 1/17/14-5/23/14

Employee Assignment Action Dates Alcorn, Daniel Study Central Volunteer 1/17/14-5/30/14 Andersen, Colton Setting up CISCO Volunteer 1/6/14-6/30/14 Bisinger, Joseph Purchasing Mgr Temp Reclass 2/5/14-Until Filled Cowan, Nicole Child Dev Center Volunteer 1/17/14-5/23/14 Jorgenson, Stacey Help Desk Lead Promotion 2/5/14 Loera, Alfredo Program Asst Temp Reclass Extend to 1/31/14 Olmos (Benitez), Karen Child Dev Center Volunteer 1/17/14-5/23/14 Pierce, Stuart Theater Prod Mgr Temp Reclass Extend to 2/9/14

MERCED COLLEGE Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE

MERCED COMMUNITY COLLEGE DISTRICT AT FEBRUARY 4, 2014, MEETING OF THE BOARD

Schedule 14-44

Item: Blanket Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period. Fund BPO’s Dollar Amount General Fund (110) 6

$12,975.00

Board Designated Fund (121) 0

$0.00

Categorical Fund I (123) 2

$800.00

Categorical Fund II (124) 8

$51,674.71

Child Development Fund (330) 0

0.00

Merced College Farm Fund (340) 0

$0.00

Capital Projects Fund (410) 0

$0.00

Merced Bond Construction Fund (420) 0

$0.00

Los Banos Bond Construction Fund (421) 0

$0.00

Total 16

$65,449.71

Note: All vouchers, including payments for the above Blanket Purchase Orders, are reflected on the Accounts Payable Warrant Report. Blanket Purchase Orders dated December 14, 2013, through January 22, 2014, are reflected above. For this period a total of 16 Blanket Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Blanket Purchase Orders listed above.

BPO_NO PREFERRED_NAME BPO_DATE BPO_TOTAL_AMTB0013505 Merced County Office of Education 1/22/2014 0:00 40273B0013504 Merced College Bookstore 1/21/2014 0:00 60B0013501 Fastenal Company 1/16/2014 0:00 450B0013502 Office Depot 1/16/2014 0:00 300B0013503 Office Depot 1/16/2014 0:00 500B0013499 Verizon Wireless 1/14/2014 0:00 429B0013500 Office Depot 1/14/2014 0:00 265B0013498 American Trash Management 1/13/2014 0:00 1080B0013495 G P Norton - Merced 1/10/2014 0:00 822.71B0013496 Jim Martin & Sons Striping & Sealing 1/10/2014 0:00 5000B0013497 Office Depot 1/10/2014 0:00 1000B0013494 Lowe's 1/9/2014 0:00 420B0013492 Johnson Plumbing, Inc. 12/18/2013 0:00 3000B0013493 School Services of California, Inc. 12/18/2013 0:00 11000B0013490 Lowe's 12/16/2013 0:00 150B0013491 Office Depot 12/16/2013 0:00 700

65449.71


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT FEBRUARY 4, 2014, MEETING OF THE BOARD

Schedule 14-45

Item: Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period.

Fund Purchase

Orders Dollar Amount General Fund (110) 57

$58,077.92

Board Designated Fund (121) 0

$0.00

Categorical Fund I (123) 15

$30,273.50

Categorical Fund II (124) 22

$107,594.07

Child Development Fund (330) 0

$0.00

Merced College Farm Fund (340) 1

$82.17

Capital Projects Fund (410) 4

$64,260.13

Merced Bond Construction Fund (420) 1

$5,000.00

Los Banos Bond Construction Fund (421) 0

$0.00

Total 100

$265,287.79

Note: All vouchers, including payments for the above Purchase Orders, are reflected on the Accounts Payable Warrant Report. Purchase Orders dated December 15, 2013, through January 22., 2014, are reflected above. For this period a total of 100 Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Purchase Orders listed above.

PO_NO PREFERRED_NAME PO_DATE PO_GL_AMTP0036577 Computerland of Silicon Valley 1/22/2014 0:00 2483P0036578 Emcor Service 1/22/2014 0:00 2531.38P0036573 Valley Fleet Clean 1/21/2014 0:00 462.75P0036574 Weststar Water Solution 1/21/2014 0:00 405P0036575 Industrial Electrical Co 1/21/2014 0:00 1565.63P0036576 Cal Farm Service 1/21/2014 0:00 1652.4P0036570 Wards Natural Science 1/17/2014 0:00 117.07P0036571 Barnes & Noble Booksellers 1/17/2014 0:00 314.39P0036572 Harland Technology Services 1/17/2014 0:00 100P0036566 Laguna Clay Company 1/16/2014 0:00 148.13P0036567 Nasco West 1/16/2014 0:00 182.15P0036568 Anixter Inc. 1/16/2014 0:00 26766P0036569 McGraw Hill Inc 1/16/2014 0:00 463.05P0036555 Fisher Science Education 1/15/2014 0:00 238.51P0036556 O' Reilly Auto Parts 1/15/2014 0:00 9110.88P0036557 Amazon/GE Money Bank 1/15/2014 0:00 82.17P0036558 Merced College Bookstore 1/15/2014 0:00 162P0036559 McNamara Sports Inc 1/15/2014 0:00 378.73P0036560 McNamara Sports Inc 1/15/2014 0:00 1493.29P0036561 Fisher Science Education 1/15/2014 0:00 3417.02P0036562 Blick Art Materials 1/15/2014 0:00 211.64P0036563 Carolina Biological Supply 1/15/2014 0:00 103.59P0036564 Carolina Biological Supply 1/15/2014 0:00 193.38P0036565 CollegeSource, Inc. 1/15/2014 0:00 5883P0036546 Stoneware, Inc. 1/14/2014 0:00 480P0036547 Crisis Management Systems, Inc. 1/14/2014 0:00 243.85P0036548 Atlex.Com 1/14/2014 0:00 1152.56P0036550 Sports Attack LLC 1/14/2014 0:00 3667.24P0036549 Staples Advantage 1/14/2014 0:00 265.62P0036551 Consolidated Electrical Distributors, Inc. 1/14/2014 0:00 689.89P0036552 Wards Natural Science 1/14/2014 0:00 47.97P0036553 B & H Photo Video 1/14/2014 0:00 135.92P0036554 Utrecht Art Supplies 1/14/2014 0:00 275.48P0036539 Pocket Nurse Enterprises 1/10/2014 0:00 2971.63P0036540 Central Valley Golf and Utility Vehicles 1/10/2014 0:00 237.49P0036541 Merle Cannon 1/10/2014 0:00 21500P0036542 College BoardýAccuplacer Dept. 1/10/2014 0:00 1235.52P0036543 The Sign Guys 1/10/2014 0:00 436.5P0036544 Lionakis 1/10/2014 0:00 34500P0036545 Lionakis 1/10/2014 0:00 5000P0036521 CDW GOVERNMENT INC. 1/9/2014 0:00 545.97P0036522 Hunter Service and Support 1/9/2014 0:00 25.76P0036523 The Sign Guys 1/9/2014 0:00 1075.68P0036524 CDW GOVERNMENT INC. 1/9/2014 0:00 933.11P0036525 Fisher Science Education 1/9/2014 0:00 379.48P0036526 Sigma-Aldrich Inc 1/9/2014 0:00 60.81

P0036527 Fisher Science Education 1/9/2014 0:00 300.48P0036528 Fisher Science Education 1/9/2014 0:00 544.29P0036529 Gaylord Bros 1/9/2014 0:00 584.05P0036530 Gressco Ltd 1/9/2014 0:00 197.88P0036531 Fisher Science Education 1/9/2014 0:00 2757.53P0036532 Staples Advantage 1/9/2014 0:00 24.68P0036533 Carolina Biological Supply 1/9/2014 0:00 1140.45P0036534 Wards Natural Science 1/9/2014 0:00 254.05P0036535 Carolina Biological Supply 1/9/2014 0:00 70.38P0036536 Wards Natural Science 1/9/2014 0:00 212.59P0036537 Carolina Biological Supply 1/9/2014 0:00 82.49P0036538 Fisher Science Education 1/9/2014 0:00 1041.4P0036516 Amazon/GE Money Bank 1/8/2014 0:00 137.29P0036517 Wards Natural Science 1/8/2014 0:00 30.06P0036518 Merced County Office of Education Support Services Dept 1/8/2014 0:00 10382.4P0036519 Merced College Bookstore 1/8/2014 0:00 51.84P0036520 CDW GOVERNMENT INC. 1/8/2014 0:00 3251.91P0036507 Chronicle of Higher Education 1/7/2014 0:00 3315P0036508 Carolina Biological Supply 1/7/2014 0:00 85.36P0036509 Carolina Biological Supply 1/7/2014 0:00 121.88P0036510 Wards Natural Science 1/7/2014 0:00 166.8P0036511 Valley Iron, Inc 1/7/2014 0:00 2016.46P0036512 Melo's Gas & Gear, Inc. 1/7/2014 0:00 982.21P0036513 Peak-Ryzex, Inc 1/7/2014 0:00 2602.68P0036514 Harland Technology Services 1/7/2014 0:00 2022P0036515 Keller Group 1/7/2014 0:00 295.65P0036505 L N Curtis & Sons 1/6/2014 0:00 35161.67P0036506 Carolina Biological Supply 1/6/2014 0:00 404.7P0036498 Wards Natural Science 1/2/2014 0:00 48.19P0036499 Wards Natural Science 1/2/2014 0:00 138.9P0036500 Carolina Biological Supply 1/2/2014 0:00 336.83P0036501 Life Science Research 1/2/2014 0:00 374.76P0036502 Fisher Science Education 1/2/2014 0:00 812.42P0036503 Life Science Research 1/2/2014 0:00 369.36P0036504 Carolina Biological Supply 1/2/2014 0:00 1337.05P0036496 CDW GOVERNMENT INC. 12/20/2013 0:00 89.4P0036497 Amazon/GE Money Bank 12/20/2013 0:00 37.95P0036494 Allsteel 12/19/2013 0:00 845.72P0036495 ATS Media 12/19/2013 0:00 106.92P0036489 Supertech 12/18/2013 0:00 3159P0036490 Paperdirect Inc 12/18/2013 0:00 65.97P0036491 Atlex.Com 12/18/2013 0:00 8956.72P0036492 Platt Electrical Supply Inc. 12/18/2013 0:00 23801.97P0036493 CRM Learning 12/18/2013 0:00 3002.4P0036479 World Book IncýWorld Book School & Library 12/16/2013 0:00 1985.04P0036480 Clay Mix 12/16/2013 0:00 444.2P0036481 BCF Technology USA Ltd., LLC 12/16/2013 0:00 715.8

P0036482 CPR SAVERS & FIRST AID SUPPLY 12/16/2013 0:00 3229.2P0036483 Moore Medical, LLC 12/16/2013 0:00 1576.8P0036484 BCF Technology USA Ltd., LLC 12/16/2013 0:00 868.84P0036485 Rollok Rolling Doors 12/16/2013 0:00 1977.63P0036486 ATS Media 12/16/2013 0:00 3002.4P0036487 Graybar Electric Co Inc. 12/16/2013 0:00 5245.52P0036488 Utrecht Art Supplies 12/16/2013 0:00 194.98

265287.79


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE FEBRUARY 4, 2014 MEETING OF THE BOARD

Schedule 14-46

Item: Authorization To Declare Unusable Furniture and Equipment

Surplus Property Presented By: Joanne Schultz For: Information Action X

Background Information

The District Warehouse has miscellaneous equipment listed below that is in unusable condition. Each item is no longer needed by the District and has an estimated value of less than $5,000. Quantity Unit Description Department 103 Ea CPU’s LRC 24 Ea Monitors LRC 1 Ea Ultasound Machine AH 2 Ea Incubators LBC 2 Ea Refrigerators Nutrition-V142 1 Ea Sandwich Bar Nutrition-V142 1 Ea Microwave Nutrition-V142

The Board of Trustees has the authority under section 81450-81452 of the Education Code to sell, auction, donate, or otherwise dispose of District equipment or materials that are unusable, obsolete, or no longer needed for District use.

Recommendation/Requested Action Board approval is requested to declare these items surplus property and authorize disposal of the property in accordance with the Education Code directive.

CURRICULUM REVISIONS FROM January 16, 2014 (Changes effective Summer 2014 unless stated otherwise)

Schedule 14-47

DISTANCE EDUCATION PERMANENCY CPSC-39 Programming Concepts and Methodology II COURSE CHANGES/TITLE 5 CONTENT REVIEW/SLO UPDATES AGBS-13 Agricultural Marketing AGBS-14 Farm Management AGBS-17 Agricultural Sales and Communication ALLH-50 Emergency Medical Technician I ALLH-51 Emergency Medical Technician I, Ambulance ART-12B Intermediate Sculpture ARTS-507B Music Therapy for Older Adults (Intermediate) ARTS-512 Senior Choral Dynamics CPSC-01 Introduction to Management Information Systems CPSC-05A Visual Basic Programming ENGL-31 Children's Literature GED-101 Basic Skills and GED Preparation INDT-40 Commercial Refrigeration Systems: Installation, Service, and Maintenance INDT-41 Power Transmission INDT-50 HVAC - Heating and Control Systems INDT-51 HVAC - Ventilation and Air Conditioning Systems

INDT-52 Refrigerant Usage Certification – Environmental Protection Agency (EPA) Requirement

INDT-71AA-ZZ Industrial Technology Special Topics LBST-10 Introduction to Education I LBST-20 Introduction to Education II PHED-13C Water Calisthenics SEW-402 Quilting TITLE 5 CONTENT REVIEW (CTE) CPSC-30 Computer Applications MGMT-31 Principles of Management MGMT-32 Human Resource Management MGMT-33 Elements of Effective Leadership MGMT-50K Generational Diversity: Managing Cross Generational Teams REAL-42 Real Estate Principles IGETC/CSU-GE/AA BREADTH AND UC-TCA: SUBMISSION PROPOSALS

CPSC-01 Introduction to Computer Information Systems

IGETC-Area 4G CSU-GE-Area E

IGETC/CSU-GE/AA BREADTH AND UC-TCA: SECOND READING

DRAM-16 Introduction to Costume Design and Construction MCCD-Area C

DRAM-23 Script Analysis: Plays in Performance MCCD-Area C MUSA-27A Class Piano I MCCD-Area C COMPUTER AND INFORMATION LITERACY: FIRST READING CPSC-01 Introduction to Computer Information Systems CPSC-05A Application Development and Programming

NEW PROGRAMS C.E. Social Media N.C. Reading and Writing College Preparatory Basic Skills COURSE INACTIVATION ART-12C Advanced Sculpture HLTH-16 Health Education PHED-12A Baseball PHED-13A Beginning Swimming PHED-13D Fitness Through Aquatics PHED-13H Swimming Skills PROGRAM INACTIVATION A.A. Life Science (04300.AA) PROGRAM TITLE CHANGES C.T. CSU General Education Breadth (49100.CT) C.T. IGETC (49200.CT) COURSES RELATED IN CONTENT Acting Applied Music Aquatics Basics of Photography Camera Dance Drawing Graphic Design Individual or Dual Sports Large Music Ensemble Life Fitness Music Technique Painting and 2-D Foundations Photoshop Professional Photography Small Music Ensemble Team Sports Theatre Design and Technology Theatre Production 3-D Foundations

MERCED COLLEGE

Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT

AT THE February 4, 2014 MEETING OF THE BOARD Item: Resolution Declaring February 2013 as Black History Month Presented by: Ronald C. Taylor

For Information X For Action Background Information Black History Month is a month set aside to learn, honor, and celebrate the achievements of black men and women throughout history. Since its inception, Black History Month has always been celebrated in February. Recommended Action It is recommended the Board approve the resolution declaring February 2014 as Black History Month at Merced Community College District. Attachment Resolution

Merced Community College District

Resolution 14-48 Declaring February 2014 as Black History Month at Merced Community College District

WHEREAS, The Merced Community College District Governing Board honors the heritage of African Americans and acknowledges their many contributions to our Nation; and WHEREAS, Dr. Carter Woodson established Black History Week in February 1925, choosing a month that marks the birthdays of two important men who greatly impacted the American black population, Abraham Lincoln and Frederick Douglass; and WHEREAS, in the year 1976, the observance was expanded to Black History Month; and WHEREAS, this month holds great significance from the many milestones it contains: on February 23, 1868, the civil rights leader and co-founder of the NAACP, W.E.B. DuBois was born; on February 3, 1870, the 15th Amendment, granting blacks the right to vote, was passed; on February 12, 1909, the NAACP was founded, and on February 1, 1960, a civil rights movement milestone occurred when a group of black college students began a sit-in at a segregated Woolworth’s lunch counter in Greensboro, North Carolina; and WHEREAS, all of these events and historic visionary leaders such as Frederick Douglass, Thurgood Marshall, and Dr. Martin Luther King, Jr., blazed a trail for freedom, equality, and opportunity and symbolize why Black History Month is celebrated; THEREFORE BE IT RESOLVED, that the Merced Community College District proclaims February 2014 as Black History Month. PASSED AND ADOPTED this 4th day of February 2014 by the Governing Board of the Merced Community College District by the following vote: AYES: NOES: ABSENT: Approved Secretary of the Board of Trustees

MERCED COLLEGE

Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT

AT THE FEBRUARY 04, 2014 MEETING OF THE BOARD Item: Sabbatical Leave Approval Presented by: Kevin Kistler For Information X For Action Background Information The Sabbatical Leave Committee met on January 17, 2014 to review applications for sabbatical leave. Upon review of applications received, the Sabbatical Leave Committee recommends approval of the following application: Semesters Applicant Type of Sabbatical Leave Summer 2014 Pamela Huntington Travel and Academic Improvement/Retraining Recommended Action Approval of sabbatical leave listed above Attachment Sabbatical Leave Application

GUIDELINES FOR COMPLETING THE SABBATICAL LEAVE APPLICATION

The Education Code section 87767 indicates " ... a community college district may grant any employee of the district employed in an academic position, a leave of absence not to exceed one year for the purpose of permitting study or travel by the employee which will benefit the schools and students of the district." The following represent the areas that fall under section 87767 and suggested documentation to attach to the application.

1. Academic Improvement/Retraining. The application should include the following:

a. A description of the degree program. Attach a copy of the program description from the institution.

Kellogg Institute for the Certification of Adult and Developmental Educators--copy of program attached.

b. Identify the agencies approving and/or accrediting the institution. Kellogg Institute through Appalachian State University, NC

C. Evidence of acceptance of the candidate by the college or university of his or her choice. My application is in progress; I will be notified by March 30th if I am accepted into the program.

d. Outline of the proposed course work in some detail. Kellogg Institute Seminar Descriptions* Seminar I (Week 1): Assessment and Placement Seminar II (Week 2): Designing Learning Environments Seminar Ill (Week 3): Technology in Academic Support; Diversity Issues Seminar IV (Week 4): Outcomes Assessment and Program Evaluation

Following the summer residency, participants return to their home campuses to implement a program development project. The project should be based upon knowledge and skills acquired at the Institute and designed to benefit the participant's institution. Implementation of this project comprises the practicum portion of the Institute. Successful completion of the residency and the project leads to certification as a Developmental Education Specialist.

see appendix B for further details

e. A description ofthe usefulness of the degree or course work in benefiting the district (students, applicant, faculty, program, etc.).

I plan to utilize what I learn by attending the program to assist the English department in reducing exit points and units for all development courses in the Basic Skills Program--see attached cover sheet for further details.

f. An explanation of how the applicant's plan can be achieved for the benefit of the district. By attending the summer institute, I hope to network with other development faculty from around the country for the purpose of having partnerships for current and future endeavors that lead to the success of students who benefit from the Basic Skills program--see attached cover sheet for details.

g. An explanation how the experience relates to the institutional goals, educational plan, strategic plan, and program goals.

Sabbatical Leave Aoolication for Pamela LP Huntinaton Pr~nP i of 11

A primary goal of the MCCD institution is the success of our students as demonstrated through our graduation rates. One of the major objectives that I have by attending the summer institute is to align all Basic Skills SLOs so that they align with the freshman composition course, which will be align for --see attached cover sheet for details

2. Study/Research. The application should include the following:

a. A clear statement of the purposes and objectives of the project and how it will benefit the district (students, applicant, faculty, program, etc.).

b. A summary of the methods used for the research.

C. A statement that will indicate the relationship between the proposed project and the academic duties and responsibilities of the applicant.

d. A statement from the Office of Grants & Institutional Research providing their opinion on the research methods and any suggests.

e. Curriculum planning (if applicable) i. Outline of the curriculum to be developed, including any text material to be devised,

teaching aids, etc.

ii. An explanation as to why this proposed curriculum is needed at Merced College.

iii. What particular qualifications the instructor possesses which qualify him or her to develop this program.

iv. A statement as to why this proposed curriculum development should be done as a sabbatical project, rather than as part of the teaching year.

V. A statement from the Curriculum Committee approving the project.

vi. A description of how the sabbatical leave plan can be achieved during the leave.

f. Explain how the training relates to the institutional goals, educational plan, strategic plan, and program goals.

3. Work Experience. The application should include the following:

a. The goals and outcomes expected from the work experience.

~r:~hhr~tirr:~l I Pri\/P Annlirr~tinn fnr D::~m,::>l::~ I D 1-h 1ntinntnn D:::.na Ll nf 1 1

b. A description of duties to be performed and how these duties will benefit students, applicant, faculty, program, etc.

C. List the institutions you plan to visit and explain the expected outcomes of the visit. Attach documentation that the institution has agreed to allow you to visit them to conduct your project.

d. Explain how the training relates to the institutional goals, educational plan, strategic plan, and program goals.

4. Sabbatical Travel Plans if outside district service area. The application should include the following:

a. Refer to 1, 2 and 3 above if travel relates to Academic Improvement/Retraining or Study/Research or Work Experience.

Refer to item 1.

b. An itinerary outlining places to be visited and the relationship of the goals of the proposal. --see attached

C. List the institutions you plan to visit and explain the expected outcomes of the visit. Attach documentation that the institution has agreed to allow you to visit them to conduct your project.

Kellogg Institute through Appalachian State University, NC

d. A description of how the district will benefit (students, applicant, faculty, program, etc.). --see attached cover letter

e. A description of how the sabbatical leave plan will be achieved during the leave. The Kellogg Institute takes place during the months of June and July. My family has agreed to "do" without me for the required for weeks of the program.

f. Explain how the training relates to the institutional goals, educational plan, strategic plan, and program goals.

--see attached cover letter

SWORN DECLARATION

I declare under penalty of perjury that I am aware of the 2 year(s) of full-time service, which must be

rendered to Merced College subsequent to my sabbatical leave ending on August 01, 2014

Executed in Merced, California

Signature of Applicant Date

r D::~ml'll::~ I D 1-lr rntinntnn D::~no t=. nf 1 1

MERCED COLLEGE APPLICATION FORM FOR SABBATICAL LEAVE

1. Name of applicant: Pamela LP Huntington

2. Date of first contract employment in district? August 01, 2008

3. Has service been continuous for the last 6 semesters? \e YES I NO (If answer is "no," please explain)

4. Do you plan to withdraw units you have banked during the semester(s) you will be on your

sabbatical leave? r YES r. NO If so, you must complete and submit the LOAD BANKING WITHDRAWAL REQUEST FORM located on https://mc4me.mccd.edu/instruction/information/Faculty%20Forms%20and% 201nformation/Forms/AIIItems.aspx and note the following information taken from that form:

"Per agreement with MCFA, notification of intent to withdraw must be given to the Office of Instruction by the end of the Fall semester if the withdrawal is to occur the subsequent Fall semester; notification to withdraw during a Spring semester must be given to the Office of Instruction by the end of the preceding Spring semester. Maximum allowed to withdraw: one (1) semester's load. To withdraw one {1) complete semester requires 18 banked units. To withdraw one {1) unit of leave requires 1.2 banked units."

5. Has service been on a full-time contract? \e YES r NO

If '!q_() 11;}ist~year{5} on part -ti me,.cgi'Jf[gctdH~Pef:c.efitpg~:

6. Effective dates of proposed sabbatical leave:

From: July 21, 2014 To:

7. Dates of any prior sabbaticalleave(s) taken:

None

August 01, 2014

8. Type of sabbatical leave requested (check one or, if combination applies, two or more):

17 Academic Improvement/Retraining

17 Travel

r Study I Research

I Work Experience

COMPLETE THE FOLLOWING IF YOU ARE REQUESTING ACADEMIC IMPROVEMENT/RETRAINING

NOTE: It you need to travel to fulfill your obligation of this proposal, also complete the travel section below. Do not complete the travel section if travel is to commute to a location within the district's service area.

1. Describe the type of training and institution you will be receiving the training. Attach documentation ofthe program.

Developmental Reading and Writing- training to reduce units while keeping the integrity of the course.-- see attached

2. Outline the proposed course work in some detail.

--see attached

3. List the agencies approving or accrediting the institution. Attach documentation of the accreditation

r Pamela LP Huntinaton Paae 7 of 11

or approval.

Kellogg Institute through Appalachian State University, NC

4. Have you been accepted to the program r YES r. NO Applied (submit documentation of your acceptance) Acceptance will not be revealed until after March 25, 2014

5. Explain how the district, area, discipline, students, or you benefit from your training.

--see cover letter

6. Explain how the training relates to the institutional goals, educational plan, strategic plan, and program goals.

--see cover letter

COMPLETE THE FOLLOWING IF YOU ARE REQUESTING STUDY /RESEARCH


1. State the purpose and objectives ofthe research/project.

2. If subjects are a part of your research, submit documentation that you have received permission to pursue research on subjects, e.g., a statement from college if using students as subjects.

3. Explain the methods used to complete the research/project. Attach a statement from the Office of Grants & Institutional Research regarding their recommendations of your proposed project.

4. Explain how the district, area, discipline, students, or you benefit from the research/project.


COMPLETE THE FOLLOWING IF YOU ARE REQUESTING WORK EXPERIENCE


1. State the goals and outcomes expected from the work experience.

2. List the institutions you plan to visit and explain the expected outcomes of the visit. Attach documentation that the institution has agreed to allow you to visit them to conduct your project.

3. Describe the duties to be performed and how these duties benefit students, applicant, faculty, program, etc.

r Pt=~meln I P Htmtinatnn Pr~aP R nf 11


COMPLETE THE FOLLOWING IF YOU ARE REQUESTING TRAVEL

NOTE: Complete this section only if the travel is outside the district's service area. If travel relates to Academic Improvement/Retraining or Study/Research, or Work Experience, also complete the appropriate section above.

1. State the goals and outcomes of the travel.

--see attached cover letter

2. Provide an itinerary outlining places to be visited and the relationship of those visits to goals and outcomes. Submit documentation that the institutions you will be visiting have agreed you can visit their institution to conduct the activities listed in your proposal.

--see attached


--see attached

NOTE: Complete the following only if the travel does not relate to Academic Improvement/Retraining or Study/Research, or Work Experience

1. State the reason for the travel and the anticipated outcomes.

2. Outline the proposed activities to achieve the anticipated outcomes in some detail.


4. Explain how the district, area, discipline, students, or you benefit from the research/project.


Sabbatical Leave A lication for Pamela LP Huntinaton Paae 9 of 11

Signature of Dean .,~--- --=-'~-------~-~~_.?-----

Date • Recommend I I 10/;t-l r Don't Recommend

Date , Recommend r Don't Recommend

Recommendation of Sabbatical Leave Committee

r Return for more information (explain information needed and deadlines)

tit Recommend

I Don't Recommend

Date Print Name

Board of Trustees Action: Date: _____ _ I Recommend I Don't Recommend

Board of Trustees Secretary Signature:---------------- Date: _____ _

Sr:~hhr:~tirnl I Pri\/P Annlirr~tinn fnr Pr~mPin I P H1mtinntnn P::.n<> 1 n nf 1 1

EXCERPT FROM AGREEMENT BETWEEN MCCD AND MCFA CHAPTER 770 CTA/NEA ARTICLE V, SECTION 10

Sabbatical leave. The Board and Association agree that sabbatical leaves provide a valuable means by which faculty members may either undertake a program of study, obtain work experience in their teaching areas, travel, or do research which will benefit the educational program in the District. Requests for sabbatical leaves will be submitted in accordance with established procedures. The Board agrees to grant a paid sabbatical leave to eligible faculty members recommended by the Superintendent/President and approved by the Board of Trustees. If the Superintendent/President or the Board of Trustees denies any request for a sabbatical leave, a written statement detailing the reasons for denial shall be presented to the applicant. Eligible faculty members whose requests for a sabbatical leave are not granted may reapply the following academic year.

a. Full-time faculty members shall become eligible for a sabbatical leave after the completion of six (6) consecutive years of service within the District. For purposes of interpreting this section, unpaid leaves granted by the Board shall not be counted as years of duty or considered an interruption of "consecutive" duty.

b. No more than 5% ofthe full-time faculty may be on sabbatical leaves at any one time, with a maximum of twelve (12) sabbatical leaves for the year. If there are fewer than the allotted numbers of sabbatical leaves used in any College year, the unused leaves can only be used the following year.

C. With the exception of sick leave, all faculty members' fringe benefits will continue without interruption during the sabbatical leave period. In the event a faculty member cannot complete an approved sabbatical leave because of disability, the remainder of the sabbatical leave will be suspended and reinstated or extended into the following year. Faculty members on sabbatical leave shall remain eligible for the benefits described in Article VI of this agreement.

d. A faculty member who is on sabbatical leave shall be paid 50% of regular salary by the Board for the full year sabbatical leave and 75% of salary while on a semester sabbatical leave. The faculty member shall have the right to take his/her sabbatical leave in separate semesters as long as the leave is commenced and completed within two academic years. The amount of compensation will be based on the faculty member's regular salary at the time the leave is granted. The contribution to the State Teachers' Retirement System shall be made by the employee and the District as though the employee was on active duty excepting that these payments will be made only on the actual compensation paid the employee.

e. The compensation to be paid the faculty member while on a sabbatical leave shall be paid in the same manner as if the faculty member were teaching in the District.

f. A letter from the Superintendent/President notifying applicants of their acceptance or rejection shall be received by March 1.

g. An eligible faculty member, if he/she so desires, may request a summer project in-lieu-of sabbatical. Such summer projects will be awarded in accordance with the procedures described above. A faculty member who is granted a summer project in-lieu-of sabbatical shall be paid one-tenth (0.1) of his/her regular salary.

h. A faculty member granted a sabbatical leave shall, on completion of his/her sabbatical leave, be required to render a period of service to the District. This period of service shall be limited to one semester if granted a summer project, to one year if granted a semester sabbatical, and to two years if granted a full year sabbatical leave. If a faculty member does not serve for the entire period of service as specified, the faculty member will be obligated to return to the District a pro-rata portion of the compensation paid for the sabbatical leave. A faculty member granted a sabbatical leave or summer project shall agree in writing that upon the completion of his/her sabbatical or summer project, he/she will render the appropriate specified period of service to the District.

i. A written report will be submitted to the Board of Trustees within thirty {30) days following the faculty member's return to duty.

Kellogg Institute Seminar Descriptions* I National Center for Developmental Education I Reich ... Page 1 of2

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Kellogg Institute Seminar Descriptionsil·

Seminar I (Week 1): Assessment and Placement

This seminar focuses on the use of cognitive and noncognitive assessment and placement measures for developmental

students, the validity and reliability of instruments, the design and implementation of assessment systems, placement

procedures, and the use of computer-adaptive testing.

Seminar II (Week 2): Designing Learning Environments

This seminar focuses on instructional design and development, theoretical/philosophical approaches to teaching, current

research in developmental instruction, cognitive and noncognitive factors in learning, and classroom assessment

Seminar III (Week 3): Technology in Academic Support; Diversity Issues

Learning technologies are a tool for engaging students and providing academic support and enrichment activities for all

students in the class and not just those who may encounter academic challenges. This week's first workshop will illustrate a

wide range of learning technologies that could be adopted in both developmental-level and college-level courses.

The second part of the week will focus on the importance of multicultural competency and diversity.

Seminar IV (Week 4): Outcomes Assessment and Program Evaluation

This seminar focuses on a general model for evaluation of developmental programs, the selection of evaluation criteria,

formative and summative evaluation, qualitative and quantitative evaluation, the preparation of evaluation reports, and

relevant research findings on program evaluation.

Following the summer residency, participants return to their home campuses to implement a program development project

The project should be based upon knowledge and skills acquired at the Institute and designed to benefit the participant's

institution. Implementation of this project comprises the practicum portion of the Institute. Successful completion of the

residency and the project leads to certification as a Developmental Education Specialist

*subject to change

CONT;\CT

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Boone, l\1( 28608

828-262-3057

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NETWORI<ING

1/1012014

BOARD RESOLUTION 14-49

MEETING MINUTES OF THE

MERCED COMMUNITY COLLEGE DISTRICT

February 4, 2014

On February 4, 2014 the Board of Education (the “Board”) of the (the “District”) held a meeting. All members of the Board were present except the following: On motion of Board Member , duly seconded and carried, the following Resolution was adopted:

WHEREAS, California Government Code Section 53224 authorizes school districts to make contributions to retirement plans; and

WHEREAS, the MERCED COMMUNITY COLLEGE DISTRICT desires to provide retirement benefits to its employees under such a plan; and

THEREFORE, IT IS RESOLVED that the Board of Education of MERCED COMMUNITY COLLEGE DISTRICT hereby establishes a retirement plan for certain eligible employees of the District effective July 1, 2014.

RESOLVED FURTHER that the eligibility requirements for employees to participate in such plan shall be as follows: 1. Employee must be an employee of the District. 2. Employee must be age 55 by June 30, 2014. 3. Employee must have at least 5 years of service with the District. 4. Employee must be eligible to retire from CalSTRS/CalPERS. 5. Employee must retire or resign from the District by June 30, 2014. 6. Employee must submit a Letter of Resignation and SERP Enrollment Package by Friday,

March 14, 2014. RESOLVED FURTHER that the Board hereby adopts that certain plan known as the MERCED COMMUNITY COLLEGE DISTRICT Supplemental Employee Retirement Plan, effective July 1, 2014.

RESOLVED FURTHER that the benefit under such Plan shall be based on a 65% of salary as determined by the District.

RESOLVED FURTHER that the MERCED COMMUNITY COLLEGE DISTRICT shall make all contributions to the Plan to fund said benefits.

RESOLVED FURTHER that, for purposes of the limitations on contributions and benefits under the Plan, as prescribed by section 415 of the Internal Revenue Code of 1986, as amended, the “limitation year” shall be the Plan Year, as defined under the terms and provisions of the Plan.

RESOLVED FURTHER that, for purposes of clarification of administration of the Plan but not for purposes of making said Plan subject to title I of ERISA, the Board hereby designates the District as the plan administrator.

RESOLVED FURTHER that the Board hereby appoints the following individuals to comprise the Plan Committee: Christina Torres-Peters Ronald C. Taylor Director, Human Resources Superintendent/President RESOLVED FURTHER that the Board hereby authorizes any member of the Plan Committee to execute on behalf of the District the Form 2848, Power of Attorney and Declaration of Representative.

RESOLVED FURTHER that the Board hereby appoints Keenan Financial Services as the contract administrator to assist the District in the implementation and administration of the Plan.

RESOLVED FURTHER that the Board hereby authorizes and directs _Christina Torres-Peters__ and _Ronald C. Taylor_ to take the following actions:

A. Execute the Plan and any and all other documents necessary or proper to implement the Plan. B. Contract with Keenan Financial Services as contract administrator to provide all services

described in the contract. C. Execute any and all documents, including any amendment to the Plan, necessary or proper to

maintain favorable determination of the Plan. D. Enter into any other contract or agreement which he or she deems necessary or proper to

administer and/or fund the Plan and to attain and maintain the income tax qualification of the Plan under the Internal Revenue Code of 1986, as amended.

AYES: ______________________________________________________________________________

NOES: _____________________________________________________________________________

ABSENT: ___________________________________________________________________________

ABSTAIN: __________________________________________________________________________

DATED: February 4 , 2014

BOARD MEMBERS:

I, Ronald C. Taylor , Secretary of the Board for the MERCED COMMUNITY COLLEGE DISTRICT, hereby certify that the above and the foregoing Resolution was duly and regularly adopted by the said Board at a regular meeting thereof on the 4th day of February 2014 and passed by a majority vote of said Board. IN WITNESS WHEREOF, I have hereunto set my hand and seal this 4th day of February, 2014.

Secretary of the Board of Education for the

MERCED COMMUNITY COLLEGE DISTRICT

BOARD POLICY 2015 STUDENT MEMBER Reference: Education Code Section 72023.5

The Board shall include one student member. The term of office shall be one year commencing June 1. The student member may provide an advisory vote. The student member shall be elected by the Associated Student Body and be a resident of the State of California during the term of service. He/she shall be enrolled in and maintain a minimum of 12 semester units in the District at the time of election and throughout the term of service. The student shall maintain a 2.5 grade point average. The student member shall be seated with the Board and shall be recognized as a member of the Board at meetings. The student member is entitled to participate in discussion of issues and receive all materials presented to members of the Board (except for closed session). The student member shall be entitled to any mileage allowance necessary to attend board meetings to the same extent as publicly elected trustees. On or before May 15 of each year, the Board shall consider whether to afford the student member any of the following privileges: • the privilege to make and second motions; • the privilege to attend closed sessions, other than closed sessions on personnel

or collective bargaining matters; • the privilege to receive compensation for meeting attendance at a level of $20

per meeting (see Board Policy 2725); • the privilege to serve a term commencing June 1; • the privilege to cast an advisory vote, although the vote shall not be included in

determining the vote required to carry any measure before the board. Adopted 9/11/01 Revised 1/18/05 Revised 6/13/06 Revised 1/8/08 See Administrative Procedure 2015

ADMINISTRATIVE PROCEDURE 2015 - Student Member Reference: Education Code Section 72023.5 The student member shall have the following responsibilities: • to attend meetings of the Board of Trustees; and • to act only in the best interests of the students, the college, and district as a

whole. Adopted 9/11/01


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE February 4, 2014, MEETING OF THE BOARD

Item: First Reading - Board Policy and Administrative Procedures Presented by: Administration X For Information For Action Background Information The policies and administrative procedures have been vetted throughout the various constituents on campus and their feedback has been incorporated. The College Council has reviewed them all and forwards them to the Board for review. Recommendation/Requested Action The Board Policies/Administrative Procedures are presented for first reading. They will be presented for action at the next regular meeting of the Board of Trustees. Attachments BP 1200 – District Mission AP 4010 – Academic Calendar AP 4021 – Program Discontinuance

BOARD POLICY 1200 DISTRICT MISSION Reference: WASC/ACCJC Standard One

In a rapidly changing and increasingly global society faced with great challenges, Merced College faculty, staff, and leadership are committed to continuously improving methods of providing an accessible, affordable, and relevant education that improves the quality of life for all students and their communities. Recognizing that education is never a mistake, Merced College serves as the gateway to the future by welcoming all students from our richly diverse region. We prepare our students for the next stage of their lives by providing the following:

• A supportive environment • Committed and caring faculty, staff, and leadership • Mutually beneficial community partnerships • State-of-the-art facilities • The latest technology

The mission is evaluated and revised on a regular basis within the strategic planning cycle. Revised 1/7/14 Reviewed 5/8/2010 Reviewed 11/2009 Adopted 5/7/02

of 2

BOARD POLICY 4010 Academic Institutional Calendar

Reference: Education Code Section 70902(b)(12) The Superintendent/President shall, in consultation with the appropriate groups, submit to the Board for approval an academic calendar.

See Administrative Procedure 4010

Adopted 5/7/02

of 2

ADMINISTRATIVE PROCEDURE 4010 - Academic Institutional Calendar Reference:

Education Code Sections 79020, 84890; Title 5, Section 55700 et seq., Section 58142 The academic year consists of 175 days.

The academic calendar includes four flexible calendar days.

The starting and ending dates of the academic calendar are negotiated between the District and the Merced College Faculty Association. The following are considered possible holidays:

• New Year’s Day (January 1)

• Dr. Martin Luther King, Jr. Day (Third Monday in January)

• Lincoln Day (February, date to be determined annually)

• Washington Day (Third Monday in February)

• Cesar Chavez Day (March 31) • Admission Day (Good Friday, in lieu of) • Memorial Day (Last Monday in May)

• Independence Day (July 4) July 4th (Independence Day)

• Labor Day (First Monday in September)

• Veterans Day (November 11 or an alternate date to be determined annually)

• Thanksgiving Day (Fourth Thursday in November)

• The Friday following Thanksgiving Day

• Christmas Day (December 25) December 24 & 25 (Christmas Eve & Christmas)

• Four consecutive working days designated by the Board of Trustees at

the end of the calendar year

of 2

When a holiday falls on a weekend, it will be observed on the adjacent Friday or Monday.

Adopted 5/7/02

ADMINISTRATIVE PROCEDURE 4021 – Program Discontinuance Program Establishment, Discontinuance, and Modification Reference:

Education Code 78016; Title 5, 51022, 55130

In accordance with Title 5, Section 51022, “College districts are required by current regulation and statute to develop a process for program discontinuance and minimum criteria for the discontinuance of occupational programs.” Additionally, Education Code §78016 stipulates that every vocational and occupational program shall meet certain requirements prior to termination. A program is defined as “an organized sequence of courses leading to a defined objective, a degree, a certificate, a diploma, a license, or transfer to another institution of higher learning” (Title 5, Section 55000). The Academic Senate for California Community Colleges (ASCCC) has recommended that local senates create a process for program discontinuance (not just limited to occupational programs) that takes into account the following issues: • negative effects on students, • college curriculum balance, • educational and budget planning, • regional economic and training issues, and • collective bargaining issues. Program Discontinuance

A. The review and decision regarding the viability of a program is a joint venture of the faculty and administration.

B. Concern about the viability of a program may initially come from the Vice President of Instruction, the area dean, faculty lead, or program coordinator/director. A program may be considered at-risk due to a sustained (three or more years) period of low enrollment; ongoing low retention, persistence, or completion rates; insufficient frequency of course section offerings that result in the inability of students to complete the program in a timely fashion; or a lack of demand in the workforce or unavailability of the transfer major. For all meetings in which program discontinuance decisions or recommendations are made, all full time faculty must be notified and are encouraged to be present and given the opportunity to participate.

Program Review, the Educational & Facilities Master Plan, and other strategic planning activities should be referenced and considered among sources of data and direction in this process, but it is important to emphasize that their primary purpose and use is not to target programs for discontinuance. It is also important to note that program discontinuance should occur only after most serious deliberation, and after all recommended intervention strategies have been implemented but still result in a program that falls outside the college’s mission and

master plan, and the department’s goals and objectives. Finally, it is imperative to state that the purpose of a program discontinuance process is to have criteria in place to guide a discussion should it ever be needed. It should not be construed as an inducement to look for programs to discontinue, or as a threat to avoid honest participation in an academic process such as program review.

C. Administration may choose not to offer courses in a program for a period of time; this is not program discontinuance. Before implementing a plan which temporarily deletes program courses from the class schedule, administration will consult with faculty in the program.

PROCESS

I. Definitions

For the purposes of this process, the following will be the definition of discipline, program and division:

A. Discipline: An individual area of study within a program (i.e. History, English,

Math for transfer or associate degree; Fire Technology, Administrative Legal Office Professional, or Food and Nutrition for certificate programs). Each discipline consists of all the courses in the Master Course file that make up the discipline. This is the baseline level of instruction and is linked to a Taxonomy of Programs (TOP) code.

B. Program: An organized sequence of courses leading to a defined objective, a

degree, a certificate, a diploma, a license, or transfer to another institution of higher education (CCR Title 5 Section 55000). (e.g. completing a program of study leading to a certificate in Welding Technology, or an AA degree in General Business, or leading to transfer)

C. Division Area: A collection of associated disciplines and programs. This is an

organizational designation as well as a pedagogical one. (e.g. the Allied Health Division contains the disciplines and programs of Registered Nursing, Diagnostic Radiologic Technology, etc.)

II. Initiating a Discussion on Program Discontinuance

• Program discontinuance discussions can begin in a variety of places, including: College Governance Forums i.e. President’s Council, Deans Cabinet; the Office of Instruction, the Office of Student Services, and individual Divisions or Departments.

• The Academic Senate and its committees, including the Curriculum

Committee, must have a fundamental and integral role in any discussion of program discontinuance, recognizing the district’s policy to rely primarily on the Academic Senate’s advice in academic matters.

III. Discussion Criteria The discussion concerning any specific program considered for discontinuance must necessarily have two components: Qualitative and Quantitative. Both qualitative indicators and quantitative indicators must be discussed in order to have a fair and complete review leading to a decision to either continue or discontinue a program.

A. Qualitative Indicators

Qualitative indicators are based on the mission, values, and goals of the institution, and access and equity for students. These indicators include, but are not limited to: 1. The pedagogy of the discipline. 2. The development of the whole student. 3. The balance of college curriculum. 4. The effect on students of discontinuing the program. 5. The potential for a disproportionate impact on diversity at Merced College. 6. The quality of the program and how it is perceived by students,

articulating colleges and/or universities, local business and industry, and the community.

7. The ability of students to complete their degree or certificate or to transfer. This includes maintaining the catalog rights of students.

8. The replication of programs in the surrounding area.

B. Quantitative Indicators The list of quantitative indicators is long. Any and/or all of these quantitative indicators need to be reviewed to inform the discussion on program discontinuance. They include, but are not limited to: 1. The projected demand for the program in the future. 2. The persistence of students in the program. 3. Weak enrollment trends over a sustained period of time. 4. Insufficient frequency of course section offering 5. Poor term to term persistence (significantly below the college average)

of students within the program. 6. Poor retention or success rates (significantly below the college

average) of students. 7. Productivity in terms of the FTEs (actual) per FTEF ratio (the version of

WSCH/FTE that takes enrollment activity for all attendance types into consideration).

8. Number of graduates from the program (where applicable). 9. Diversity issues: For example, has the ethnic distribution of department

enrollees become more reflective of the overall student body over time?

10. When the discipline is being considered for termination: The decline in importance of service to those in related programs must be considered.

C. Student Learning Outcomes 1. How will institutional student learning outcomes be affected by the

discontinuance of this program? 2. Which institutional student learning outcomes will be affected by the

discontinuance of this program?

D. Discussion Guidelines 1. Discussion of program discontinuance must include all parties

potentially affected by the decision. These include faculty, staff, administrators, students, the employing business and industry, and the community. Extraordinary efforts must be employed, if necessary, to ensure that the student and community voice is heard. The committee membership should have a minimum of 8 voting members and a maximum of 11 voting members, the membership is described below.

i. Voting members include, the Vice President who oversees instruction (or designee), the Academic Senate President (or designee), the Dean (or designee), community members (1-2), the Faculty Lead (or designee), discipline faculty (1-2), the Curriculum Chair (or designee), and students (1-2).

ii. Non-voting members who provide support to the committee include, the Office of Grants and Institutional Research Director (or designee), a researcher, and an administrative assistant.

2. Discussion of program discontinuance will be conducted in public, open meetings. The dates, times and locations of these meetings will be published using all reasonable means of college communications including print, email and voicemail.

3. Discussions will be conducted using the best practices for meeting facilitation, including agreed upon ground rules, identification of the research group, and recording and publishing outcomes of discussions.

4. Discussions will include both qualitative and quantitative indicators. Sources of data for all indicators will be referenced and cited.

5. A written record of all discussions will be kept in a central location for review by the public. The Division office for the program is recommended.

6. Deliberations and conclusions shall rely primarily on the advice of the Academic Senate per district policy. Research may include information from the Office of Institutional Research & Development Office of Grants and Institutional Research; faculty, staff, and students of the program; Program Plan and Program Review documents; the Advisory Committee; the Articulation Officer; Office of Economic and Resource Development Office of Economic and Workforce Development; employers in the workforce; and deans and department heads from other affected programs.

IV. Possible Outcomes of Program Discontinuance Discussion There are three potential outcomes of the Program Discontinuance process. A program may be recommended to continue, to continue with qualification, or to discontinue. The co-chairs or their designee(s) will produce a written report that will include the findings of the research and the committee’s recommendation. The report will also include any plans recommended by the committee for program support, modification, or discontinuance. The report will be forwarded to the Academic Senate where a final recommendation will be made to the Superintendent/President for action by the Board of Trustees, and communicated to the research group by way of a senate approved resolution. The potential outcomes of the program investigation are described more fully in A through C.

A. If it is determined, based on the documented evidence, to recommend continuation of the program, intervention strategies to support the program are to be listed in the research document. Such strategies may include specific outreach projects to recruit new students, the development of articulation agreements, modification of scheduling, curriculum development, faculty retraining, and/or investment in updated equipment.

B. If it is determined, based on the documented evidence, to recommend continuation of the program in a modified form, the modification, including a list of courses required for completion of the program, are to be listed in the research document. The modifications may include the introduction of a Certificate of Completion or may entail a substantial change to the program. If a substantial change is recommended, the program change must be approved through the curriculum process.

C. If it is recommended that the program be eliminated, a plan to address the needs of affected students, faculty, staff and operations will need to be designed and a timeline for the elimination process developed. Students already enrolled in the program must be given the time to complete the program or assistance in transferring to a college which offers a similar program. Students should also be encouraged to utilize career and/or academic counseling. It is the responsibility of the college to protect the investment students have already made in their education.

1. A process to facilitate the retraining of faculty which includes timelines and college support must be developed in conjunction with the local bargaining unit. Staff must be given assistance to transfer to another area of the college.

2. A plan must be developed to inactivate courses, reestablish the program (if appropriate in the future) and address other operational issues.

The final written document will include the research, and recommendation for support,

modification, or discontinuance plan which will then be forwarded to the Academic Senate where a final recommendation will be made to the Superintendent/President for action by the Board of Trustees, and communicated to the research group.

V. Modification of Existing Programs In the case where a program is discontinued in order to eliminate a duplicate degree (AS to AA or AA-T or AS-T, for example) at the request of the discipline faculty, but does not result in the elimination of courses or degrees within a TOP (Taxonomy of Programs) code, the changes should be submitted and approved through the Merced College curriculum process and the program does not go through the program investigation process.

VI. Program Development Process for the development of new program proposals

1. Faculty proposing a new program will complete the Chancellor’s office new program narrative and present it to the curriculum committee for approval prior to initiating the curriculum development process. i. Some items described below are not required for the following

types of proposals: a. Certificates of 12 or more but fewer than 18 units that have

been offered in the past that have reported strong enrollment data.

b. AA-T or AS-T degree that aligns with a TMC will utilize the template designed for TMC aligned transfer degrees and will be presented for information since approval for development is a directive from the Chancellor’s Office.

2. The administrator who oversees instruction will indicate their level of support in an addendum to the program narrative. The addendum should speak to the appropriateness of the proposed program with respect to Merced College’s mission, vision, and institutional planning directives.

3. The Curriculum Committee will either approve or disapprove the new program proposal based on the review of the program narrative, the addendum, and dialogue within the committee. i. If the proposal is approved the faculty member can move forward

with the curriculum development process ii. The faculty developing the new program(s) should keep in mind

that new programs may require the College to submit a substantive change proposal to the accrediting commission in order to be able to offer the new program(s), the Accreditation Liason Officer can offer more information on this process; the commission meets twice a year so the faculty developing the new program(s) should be mindful of the curriculum timelines as well as the commission meeting dates for substantive change approvals (http://www.accjc.org/substantive-change)

http://www.accjc.org/substantive-change

VII. Review of Procedure This administrative procedure will be reviewed every two years periodically as needed.

Revised 7/24/08 Adopted 2/29/08

Memorandum To: Board of Trustees From: Ron Taylor, Superintendent/President Cc: College Community Date: January 26, 2014 Subject: Administrative Reorganization

The Administrative Reorganization Task Force has completed its work and made a set of recommendations. I have reviewed these, along with a “minority report” by two Task Force members, as well as some recent input from individuals (see attachments).

My original proposal to reorganize the administration sought to address numerous issues—from cost of management to encouraging teamwork, from supporting institutional effectiveness to strengthening management of Los Banos, from improving administrative oversight for distance education to strengthening Institutional Advancement—along with several other, more specific areas of need. The explanations were included in my Feb. 12, 2013 memo to College Council (I shared this information with you as well), and they are largely still applicable. A few of those issues were addressed through the “Phase I” adjustments to administration that were adopted on March 5, 2013, but not all, and some adjustments were interim solutions. The aims of Spring 2013, taken together with the recommendations of the Task Force, form the backdrop for my recommendation here.

The Task Force has clearly emphasized several of the factors I originally stipulated as factors for consideration. They reviewed comparable colleges’ administrative structures, investigated pro’s and con’s by interviewing incumbent administrators, and considered cost. I interpret their recommendation(s) as giving great emphasis to institutional effectiveness, among the many factors referenced above. In addition to specific organizational adjustments, they have recommended two follow-on task force efforts, to address Online Education and Cohort/Lead Faculty Assignments.

Before settling on a specific course of action, it is imperative to provide a preliminary or prima facie, comparative costing of the Task Force’s various recommendations, as a context for decision-making. Please note that the following assessment is based on specific assumptions, and does not attempt to achieve a close prediction of actual savings/cost. Actual cost figures, and more finely-tuned projections, can be provided later, but they would likely tell a misleading

story at this stage. To achieve a preliminary, apples-to-apples assessment of relative costs, I am using arbitrary assumptions that are spelled out in the footnotes. Changes in actual costs related to positions moving from interim to permanent are immaterial in this analysis, so they are not tallied. Salary costs are presented without the associated benefits costs, since the actual variations in benefits costs are likely minimal, they do not correlate consistently with position, and these costs cannot be consistently and accurately projected without a specific incumbent. Also, it is important to recognize that I am costing the Task Force’s recommendations using their adopted “status quo” structure, reflecting the college’s administrative structure as it was in 2012-13. It is important to stress that the following is a comparative analysis only, not a detailed costs/savings projection. Moreover, given the “status quo” assumption of the Task Force, actual comparative cost/savings would not match this analysis for any given actual year-to-year comparison. Nevertheless, the following analysis can be used confidently to assess the ongoing, long-term costs/savings related to the recommendations. Other, more qualitative cost/benefit considerations are described below.

Task Force Recommendation(s), Overall without Phasing* Position Change (Savings)/Cost

Status Quo

2013-14 Projected Difference

VP Admin. Svcs. N/A N/A N/A VP Instruction N/A N/A N/A VP Student Personnel N/A N/A N/A VP TIR Eliminate $160,735 $0 $0 ($160,735) Dean of Inst’l Effectiveness

New $0 $0 $124,347 $124,347

* Cost comparisons here are based arbitrarily on Step 5 of the appropriate range in the current management salary schedule, or when a classified position is involved, Step 4 of the appropriate range in the current classified salary schedule is assumed. Actual costs would vary based on the incumbent’s seniority and placement upon appointment. Benefits costs are not included, but salary costs only, for the reasons stated in the narrative. 2012-13, 2013-14 and 2014-15 management salaries are assumed to be stable. “N/A” here stands for “not applicable.” For the proposed change in Financial Aid and Admissions and Records, the salary range of the incumbent position is assumed (although in an actual recruitment, this cost could be set at a different range than the current, combined role). For the proposed new “Manager of Student Services” at Los Banos, since there is no existing job spec for this position, I have arbitrarily assumed this would be set at Range 12, like the Student Success Director for the Merced campus. For the proposed new “Public Information Officer,” since there is no existing job spec for this position, I have arbitrarily assumed this would be set at Range 21, comparable to the current range assignment for the Office of Relations with Schools & CalSOAP; alternatively, the same position might be viable at $47,016—i.e., as a classified staff position at Step 4 on Range 18; the difference calculation is shown as if the more costly choice had been made. The proposed transition to an Athletic Director who is a fulltime manager is shown at Range 2, which seems appropriate given the need for this manager to supervise faculty coaches. One exception to the Step 5 assumption on management positions is in the line item called “Purchasing Manager,” where I have honored Dr. Schultz’s comprehensive analysis for her area by using an actual salary number rather than Step 5 for that classification. All of these range placements for new/reclassified positions are very preliminary, and in no way binding; they are assumed only to achieve reasonable comparisons.

Reduction of faculty reassigned time for IPR/SLO coordination**

($30,000) ($30,000)

Additional Faculty Leads for Area 7 and Area 1**

New $0 $0 $11,000 $11,000

Dean of Instruction, Los Banos

Report to Supt/Pres

N/A N/A N/A***

Manager of Student Services, Los Banos

New $0 $0 $83,867 $83,867

Director of Inst’l Advancement/Exec. Dir., Foundation**

Report to Supt/Pres

N/A N/A N/A

Public Information Officer

New $0 $0 $66,778 or $47,016 (see note)

$66,778

Director of Human Resources

N/A N/A N/A

LRC Director** Report to VP Instruction

N/A N/A N/A

LRC Technical Mgr.** Consider terminology change for “AV”

N/A N/A N/A

Dean of Student Svcs. N/A N/A N/A Director of EOPS/CARE N/A N/A N/A Director of CalWORKS, DSS, Student Health Svcs.

N/A N/A N/A

Director of Fin.Aid & Admissions & Records**

Split into two positions**

$97,626 $97,626 $195,252 $97,626

** Note that this analysis is comprehensive, and includes some proposed adjustments not listed under the Task Force’s “Final Recommendations” on p. 10 of the report. These additional adjustments are listed either in the “Cost Savings” section on p. 9, or in other sections addressing certain administrative units. Taking the report as a whole, it seems fairly clear that the Task Force intended and assumed that many of the listed items would be addressed—such as the reporting relationship of the Director of Institutional Advancement. This item is not listed under “Final Recommendations,” but no alternate adjustment is mentioned. For another example, the Online Education Systems Manager is discussed as a “potential reclassification” on p. 9, but not listed in the “Final Recommendations.” The analysis here includes all recommendations contained in the report, for the sake of completeness. If I have misinterpreted any of the Task Force’s intentions, I am sure we can adjust readily. *** There will be questions about whether a cost increase will eventually be involved with this position, given the change in reporting relationship as recommended by the Task Force, and an associated title change. It is premature to guess at what, precisely, the cost of such a change might be, but I am confident it would be a modest cost increase.

Athletic Director Report to VP Stud. Personnel; make regular mgr.

$40,000 $40,000 $108,031 $68,031

Director, Risk, Env. Health & Safety

New; with related & offsetting changes (see proposed Admin. Svcs. Restructure)****

N/A $0 $90,485 $90,485

Capital Planning & Events Manager

Reclassify incumbent from classified to management

$60,552 $60,552 $68,489 $7,937

Reprographics Supervisor

Reclassify to Graphic Communications Manager

$51,841 $51,841 $62,096 $10,255

Purchasing Director Reclassify to Purchasing Manager

$104,747 $0 $68,489 ($35,985)

Director of ITS Report to VP Admin. Svcs.; oversee all technology

N/A N/A N/A

[Manager, M&O]** [Part of Admin. Svcs. Savings Plan]

$79,726 $0 $0 ($79,726)

Online Education Systems Manager**

Replace with Education Technology Specialist, or equivalent classified staff support role.**

$70,244 $0 $44,736 ($25,508)

Net (Savings)/Cost $228,372

**** Costs/(Savings) for changes proposed in Administrative Services are as stipulated in Vice President Schultz’s October 2013 proposed restructure. The calculation included cost savings from position non-replacement as well as cost increases and savings from reclassifications, and also revenue enhancement in both Print Services and Events. Rather than spell all this out here, the aggregate savings that are still applicable at this time are shown below in an item relating to four listed changes: Director of Risk, Environmental Health & Safety; Capital Planning & Events Manager; Reprographics Supervisor; Purchasing Director.

As you can see, if all of the Task Force recommendations were to be implemented, there would be an increase in ongoing cost, and no net savings to help bridge our budget gap. The Task Force’s recommendations include a phased approach, in which several of the changes above are recommended “when funding permits.” Taking this aspect into account, I present the following revised analysis.

Task Force Recommendation(s), First Phase—Setting Aside Funding-Dependent Items Position Change (Savings)/Cost

Status Quo 2013-14 Projected Difference VP Admin. Svcs. N/A N/A N/A VP Instruction N/A N/A N/A VP Student Personnel N/A N/A N/A VP TIR Eliminate $160,735 $0 $0 ($160,735) Dean of Inst’l Effectiveness New--Defer $0 $0 $0 $0 Reduction of faculty reassigned time for IPR/SLO coordination

Defer N/A ($0)

Additional Faculty Leads for Area 7 and Area 1

New $0 $0 N/A $0


Report to Supt./President N/A N/A N/A $0


New $0 $0 N/A $0

Director of Inst’l Advancement/Exec. Dir., Foundation

Report to Supt./President N/A N/A N/A

Public Information Officer New $0 $0 $0 $0 Director of Human Resources

N/A N/A N/A

LRC Director Report to VP Instruction N/A N/A N/A LRC Technical Mgr. Consider terminology

change for “AV” N/A N/A N/A

Dean of Student Svcs. N/A N/A N/A Director of EOPS/CARE N/A N/A N/A Director of CalWORKS, DSS, Student Health Svcs.

N/A N/A N/A

Director of Fin.Aid & Admissions & Records

Split into two positions—Defer.

$97,626 $97,626 $97,626 $0

Athletic Director Report to VP Stud. Personnel; make regular mgr. Defer.

$40,000 $40,000 $40,000 $0

Director, Risk, Env. Health & New (replaces classified N/A $0 $90,485 $90,485

Safety position from 2012-13) Capital Planning & Events Manager

Reclassify from classified to management

$60,552 $60,552 $68,489 $7,937

Reprographics Supervisor Reclassify to Graphic Communications Manager

$51,841 $51,841 $62,096 $10,255

Purchasing Director Reclassify to Purchasing Manager

$104,747 $0 $68,489 ($35,985)

Director of ITS Report to VP Admin. Svcs. N/A N/A N/A [Manager, M&O]** [Part of Admin. Svcs.

Savings Plan] $79,726 $0 $0 ($79,726)

Online Education Systems Manager

Replace with Education Technology Specialist, or equivalent classified staff support role.

$70,244 $0 $44,736 ($25,508)

Net (Savings)/Cost ($193,277)

Actual, Year-to-Year Savings/Cost As this comparative analysis makes clear, deferring some of the Task Force recommendations will lead to ongoing savings, even while some of the non-cost recommendations are implemented. It must be re-emphasized, however, that the cost/savings numbers shown above are for comparative purposes only; the numbers themselves are potentially misleading if they are used as projections of budgetary savings. For instance: note that the savings indicated for not filling the Vice President of TIR position is both understated because it does not take possible benefits savings into account, and also totally irrelevant when comparing the 2013-14 budget year and the 2014-15 budget year. If we are aiming at reducing our current structural gap, in the 2013-14 budget we have already “booked” the savings from the elimination of the Vice President of TIR position, and a minimum gap of approximately $1.5 million still remains; we cannot count this “savings” against that gap. Moreover, from the list above, the savings from a possible change in the Online Education Systems Manager position is premature—we have a task force currently looking at options related to that role, and won’t know their recommendations for a few weeks. Finally, please bear in mind that differences in actual year-to-year costs or savings that might occur in relation to the remaining Vice President positions won’t be known until those positions are filled and step placements are made for the individuals hired. Disregarding possible minor changes related to the remaining Vice President positions, and backing out the “savings” associated with the TIR and Online Education positions, the entire projected savings would derive from the proposed changes in Administrative Services—roughly $200,000 that can help address our structural gap. It is also noteworthy that implementing these changes would reduce costs on the “bad side” of the Fifty Percent Law—a distinct advantage.

Task Force Recommendation(s), Second Phase—Implementing Funding-Dependent Items This phase could be accomplished in a way that would not increase ongoing cost—i.e., simply by deferring any item that would increase overall net cost unless it is accompanied by a corresponding reduction in ongoing cost, or, alternately, by sufficient new revenue that could be dedicated to covering the change.

Impacts on Classified Support Staff One area to which the Task Force clearly gave some attention, but on which its work was not comprehensive, is the question of the impacts of any administrative reorganization on classified staff who support the administrative positions involved in the proposed changes. This is a matter that is at least partly subject to collective bargaining. Therefore my recommendation will not be comprehensive on this aspect, at this time. Once the Board approves my overall plan, I will work with CSEA to ensure that staff who might be affected by the changes are treated fairly and appropriately. In considering any possible reassignments of classified staff, the District should take into account factors brought to its attention by CSEA, but should also look to the factors that triggered the administrative reorganization in the first place: serving the college mission effectively while reducing costs (or keeping them as low as feasible), institutional effectiveness, etc., as described above and in the Feb. 12, 2013 memorandum.

Superintendent/President’s Recommendation I recommend hiring of vice presidents as indicated by the Task Force recommendation(s), but with modifications to duties required by the funding-dependent phasing that the Task Force has envisioned. Moreover, I recommend a phased approach akin to what the Task Force envisions. Here follows my recommendation, in three parts:

PART I: “Phase II”—For Immediate Implementation (July 1, 2014 or sooner)

Position Change VP Instruction Hire; include oversight of learning resources, learning support,

and distance education; include ALO duties until funding permits the hiring of a Dean of Institutional Effectiveness; include updates to other duties including broad institutional effectiveness accountability, enrollment management, community relations, planning, etc. Designate as Assistant Superintendent.

VP Student Personnel Hire; change title to “Vice President of Student Services”; include oversight of Athletics in job description, along with updates to other duties including institutional effectiveness accountability (related to Student Services), enrollment management, community relations, planning, etc. Designate as Assistant Superintendent.

VP TIR Eliminate; reassign oversight duties for technology planning and

implementation to Director ITS, VP Admin. Svcs., and Technology Committee; reassign oversight duties for research and grants to Director, OGIR and Superintendent/President until funding permits the hiring of a Dean of Institutional Effectiveness; reassign oversight of learning resources/learning support to LRC Director and VP Instruction.

Dean, Inst’l Effectiveness Defer until 2015 pending availability of funding. Reduction of faculty reassigned time for IPR/SLOAC coordination

Defer until a Dean of Institutional Effectiveness is hired; assign broad accountability oversight to VP Instruction.

Additional Faculty Leads for Area 7 and Area 1

Contingent on adjustments to cohorts as recommended; re-consider funding these recommendations after cohort adjustments are determined, and after the District’s Fifty Percent Law compliance is assured.


Reassign reporting relationship: reports to Supt./President. Adjust HR records to confirm authority over all administrative functions at Los Banos campus; confirm responsibility for Dos Palos outreach/service and other west-side outreach/service. Defer any salary adjustment until Phase III.


Defer until 2015 pending assessment of funding.

Director of Inst’l Advancement/Exec. Dir., Foundation

Reassign reporting relationship: reports to Supt./President.

Public Information Officer Defer until 2015 pending assessment of funding. LRC Director Reassign reporting relationship: reports to VP Instruction. LRC Technical Mgr. Implement terminology change for “AV” after appropriate

consultation. Dean of Student Svcs. Reactivate position for 2014-15. Director of Fin.Aid & Admissions & Records

Maintain status quo pending assessment of funding available for the recommended split of assignments.

Athletic Director Reassign reporting relationship: reports to VP Student Services; defer creation of fulltime manager position pending assessment of available funding. Consider creation of management contract.

Director, Risk, Env. Health & Safety

Hire.

Capital Planning & Events Manager&

Reclassify from classified to management; consult with CSEA.

& On p. 9 of their report, in relation to proposed changes in Administrative Services, the Task Force indicated that they support the concept of internal restructuring of positions, including promotions, but they ask that these adjustments “be done … with transparency and adherence to established procedures vetted through shared governance practices.” The transparency and shared governance that the Task Force requests is appropriately applied in the college’s planning process for staffing. We have recently established the President’s Cabinet as the

Reprographics Supervisor Reclassify to Graphic Communications Manager. Purchasing Director Reclassify position to Purchasing Manager, and hire. Director of ITS Reassign reporting relationship: reports to VP Admin. Svcs. Online Education Systems Manager

Defer action pending results of ad hoc group assessing options for long-term support of online instruction.

PART II: Follow-on Task Forces and Adjustments to Committees The Task Force recommended two additional, follow-on task force efforts—one on Online Education, and one on Cohort/Faculty Lead Assignments. I have already initiated an ad hoc process to address the first of these. As for the Cohort/Faculty Lead Assignments, I intend to work with the Academic Senate and the educational administrators to set up the recommended process during the Spring 2014 semester.

In addition, the college must immediately finalize its review of the Integrated Planning, Program Review, and Shared Governance Handbook and institutionalize adjustments to ensure that technology planning and accountability are addressed, and that memberships in the remaining shared-governance committees and councils are appropriate to the new structure. This review and adjustment should be completed no later than May 1, 2014, so that membership and committee charge are clear prior to the start of 2014-15. College Council will guide this effort.

PART III: “Phase III”—For Implementation When Funding is Available (2015 at the earliest) Position Change VP Instruction Reassign ALO duties and institutional effectiveness monitoring

(not accountability) to Dean of Institutional Effectiveness VP Student Personnel Reassign institutional effectiveness monitoring (not

accountability) to Dean of Institutional Effectiveness Dean, Inst’l Effectiveness Hire. Assign broad institutional monitoring duties, as well as ALO

and other institutional effectiveness liaison duties. Responsibility for software implementation supporting institutional effectiveness.

Reduction of faculty reassigned time for IPR/SLOAC coordination

Reassign monitoring and oversight of activities to Dean of Institutional Effectiveness, along with training of faculty CATs and other coordinators; maintain broad accountability oversight with VP Instruction.

Additional Faculty Leads Contingent on adjustments to cohorts as recommended.

review venue for staffing proposals for classified and management positions, with periodic vetting of decisions in College Council, and for the current proposals, this process has occurred. We will build a more comprehensive staffing plan for the college in developing the Educational Master Plan. Please note that internal promotions and reclassifications of individuals are not, strictly speaking, subject to shared governance. Under the law, the effects of reorganizations are to be collectively bargained for any represented employees, and this will occur between the District and CSEA, as noted, for any classified staff affected by these proposals.

for Area 7 and Area 1 Dean of Instruction, Los Banos

Consider salary adjustment, contingent on comparison benchmarking.


Hire for 2015 pending assessment of funding.

Public Information Officer Hire for 2015 pending assessment of funding. Director of Fin.Aid & Admissions & Records

Split into two positions; reassign duties of incumbent as needed; salary levels contingent on comparison benchmarking.

Athletic Director Consider creation of fulltime AD as manager position, pending recommendations from program review.

Other, More Qualitative Cost/Benefit Considerations In addition to fiscal costs/savings, it is important that we consider such priorities as accreditation and institutional effectiveness, overall workflow efficiency, and addressing major strategic goals related to student success, student access, and student equity. In framing my recommendation, I have not explained my thinking about these factors in any detail here. Nevertheless, they are crucial considerations in prioritizing future commitments, and the following priorities are based on these considerations.

Given the analysis here, the college will likely implement “Phase III” in pieces, and with careful evaluation of off-setting revenue or cost reductions, as well as other constraining factors such as the Fifty Percent Law. I recommend these pieces be prioritized roughly as follows, given their impact on the overall health of the college:

1. Hire Dean of Institutional Effectiveness 2. Reduce faculty reassigned time for IPR/SLOAC coordination 3. Hire Manager of Student Services, Los Banos 4. Hire Public Information Officer 5. Additional Faculty Leads in Area 7 and Area 1 6. Split Director of Fin.Aid, A&R into two fulltime positions (note condition described

above) 7. Hire Fulltime Athletic Director (note condition described above) 8. Reclassify Dean of Instruction, Los Banos, in terms of salary (note condition described

above)

Attached: Recommendations Report, ARTF, Dec. 9, 2013; Memo by Davis, Flores, Dec. 10, 2013; Summary of Recent Input, Jan. 25, 2014.

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