merced county workforce development board (wdb) merced … · 2020-06-07 · terry nichols vinton...
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Merced County Workforce Development Board (WDB) Merced County Administration Building
2222 M Street, Room 310
Merced, CA 95340
December 12, 2019, 2:00pm
Board Meeting Agenda
1. Call to Order/Roll Call
2. Approval of Agenda ............................................................................................... Leslie Abasta-Cummings 1
3. Approval of October 10, 2019 Meeting Minutes .................................................... Leslie Abasta-Cummings 2
4. Public Comment on Non-Agenda Items ................................................................. Leslie Abasta-Cummings
5. Chair Comments .................................................................................................... Leslie Abasta-Cummings
6. Director Comments ................................................................................................................ David Mirrione
7. Actiona. Workforce Board Nomination for Satvir Arias of Dignity Health .................................. David Mirrione 4 b. Workforce Board Nomination for Lynda Munoz of Ingomar Packing Company .... Nick Loret de Mola 5
8. Discussiona. Regional Grant Update ............................................................................................ Nick Loret de Mola 6 b. AB 1111 Grant Update ............................................................................................ Nick Loret de Mola 7 c. Meeting Procedure Discussion ....................................................................................... David Mirrione 8
9. Reportsa. 2019-20 WIOA Adult Services Dashboard Reports....................................................... Reyna Espinoza 9 b. 2019-20 WIOA Youth Services Dashboard Reports ................................................ Nick Loret de Mola 15 c. 2019-20 Worknet Business Services Dashboard Report ................................................ Reyna Espinoza 19 d. 2019-20 Fiscal Dashboard Report .................................................................................. David Mirrione 23
10. Informationa. State of CA Fiscal Monitoring Report – PY 2018-19 ............................................. Nick Loret de Mola 26 b. State of CA Storm Grant Monitoring Report – PY 2017-18 .................................... Nick Loret de Mola 29
11. Next Meeting: 2:00 pm, February 13, 2020Location: UC Merced Downtown Campus, 655 W. 18th St, Rooms 105/106, Merced, CA 95340
12. Adjourn ................................................................................................................... Leslie Abasta-Cummings
Documents related to agenda items that are distributed to the WDB less than 72 hours prior to the meeting shall be available for public inspection at 1205 W 18th St, Merced CA or visit our website at www.worknetmerced.com. Documents distributed to the WDB at the meeting by staff will be available at the meeting; documents distributed to the WDB by members of the public shall be made available after the meeting. This WIOA Title I financially assisted program or activity is an equal opportunity employer/program and auxiliary aids and services are available upon request to individuals with disabilities.
ALTERNATE AGENDA FORMATS: If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals with a disability requiring a modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting may make these requests to the WDB at 209.724.2041.
www.worknetmerced.com
Draft
www.worknetmerced.com
Workforce Development Board (WDB)
UC Merced Downtown Campus Center
655 W. 18th Street Rooms 105/106
Merced, CA 95340
October 10, 2019 2:00 p.m.
Meeting Minutes
Members Present:
Leslie Abasta-Cummings Margarita Cabalbag Jorge De Nava Jr. Steve Hobbs
Joshua Lepper Daron McDaniel Jack Mobley Tim O’Neill
Tim Robertson Stergios (Steve) Roussos Peter Schuerman Steve Tietjen
Members Absent:
Mike Altomare Amie Marchini Mark Henrickson
Steve Newvine Terry Nichols Vinton Thengvall
Greg Vincelet
Others Present:
JoAnn Corona David Mirrione Vilma Reynoso Reyna Espinoza Holly Newlon Penny Weaver Nick Loret de Mola Daphne Post
1. Call to Order/Roll Call – Leslie Abasta-Cummings, Chair, called the meeting to order at 2:11 p.m.
2. Approval of Agenda: It was M/S/C Tietjen/De Nava to approve the agenda as published.
3. Approval of August 22, 2019 Special Meeting Minutes: It was M/S/C De Nava/Hobbs to approvethe August 22, 2019 Special Meeting Minutes as presented.
4. Public Comment on Non-Agenda Items: There were no comments.
5. Chair Comments: There were no comments by Chair, Ms. Abasta-Cummings.
6. Director CommentsDirector Mirrione provided an introduction to the meeting and topics to be discussed. Mr. Mirrione alsoreported on AB583 that was passed and signed in law.
7. Action/Discussion
a. Laborers International Union of North America Construction Training Program at the CaliforniaAutotech Testing Development Center (CATDC)Mr. Loret De Mola reported that out of the 123 who entered training 87 were placed with an averagesalary of $20.50 per hour with 55 of those working in construction with average wage of $24 perhour.
2
Workforce Development Board Special Meeting Minutes Page 2
October 10, 2019
b. Merced Healthcare Summit Update
Mr. Loret De Mola provided an update on Merced Healthcare Summit. He reported that staff continue to meet with healthcare sector partners, build relationships, and to respond to the sector’s request to focus on soft skills development with training.
c. Adult and Dislocated Worker Career Services Transition Update
Director Mirrione reported on the transition of Adult and Dislocated Worker Career Services to ResCare Workforce Services, including progress on staffing at the Merced and Los Banos America’s Job Centers.
8. Presentations
a. Ms. Daphne Post, MCOE Coordinator, presented information on the EMPOWER Youth Program. She provided the Board Members a copy of a list of participants and their work sites. Mr. O’Neill requested an updated list to be provided with hourly rates listed.
b. Mr. Jorge de Nava, Board Member and CVOC Executive Director, reported on the Central Valley
Opportunity Center with a PowerPoint presentation and handout. Mr. De Nava provided an overview of the CVOC history and various services and programs including a description of their facilities, training, seasonal employment, and mobile services.
9. Reports a. 2019-20 WIOA Adult Services Dashboard Reports
Director Mirrione reported that 2019-20 WIOA Adult Services are going well. Ms. Reyna Esponiza presented information about the placements and Director Mirrione reported that the partnership with the Merced County Human Services Agency (HSA) is going well.
b. 2019-20 WIOA Youth Services Dashboard Reports
Mr. Loret de Mola reported on 2019-20 WIOA Youth Services Dashboard Reports and reported that the programs are meeting and exceeding its goals.
c. 2019-20 Worknet Business Services Dashboard Report
Ms. Reyna Espinoza reported on the 2019-20 Worknet Business Services Dashboard. Espinoza announced that the September 26th Annual Job Fair was very successful with 69 businesses and 241 job seekers in attendance. She reported that they also had a Veteran’s Hiring Event with 80 Veterans in attendance. She reported that on October 16th, Merced Community College was hosting a hiring event.
d. 2019-20 Fiscal Dashboard Report
Director Mirrione reported on the Fiscal Dashboard Report. Director Mirrione reported that overall everything was going well.
10. Next Meeting: 2:00 p.m., December 12, 2019
Location: Merced County Administration Building, 2222 M Street (3rd Floor) Conference Room 310.
11. Adjourn Leslie Abasta-Cummings, Chair, adjourned the meeting at 3:22 p.m.
3
TO: Workforce Development Board DATE: 12/12/2019
FROM: Workforce Development Board Staff For Action
For Discussion
For Information
SUBJECT: Workforce Development Board Nomination for Ms. Satvir Arias of Dignity
Health.
PROPOSED MOTION (S): Approve the nomination of Ms. Arias and forward to the Board
of Supervisors for appointment.
DISCUSSION: Section 107 of the Workforce Innovation and Opportunity Act (WIOA) outlines the criteria for membership on the local Workforce Development Board (WDB). Pursuant to WIOA Section 107(b)(2)(B), a majority of the members of the local board shall be representatives of businesses in the local area. The businesses represented must provide employment opportunities in in-demand industry sectors or occupations, and must be represented by someone employed by the business who has hiring authority. Ms. Arias’ application is that of a business representative. Ms. Arias’ application and resume will be available at the meeting, and will be on file with WDB staff. Attachment(s): None
x
4
TO: Workforce Development Board DATE: 12/12/2019
FROM: Workforce Development Board Staff For Action
For Discussion
For Information
SUBJECT: Workforce Development Board Nomination for Ms. Lynda Munoz of Ingomar
Packing Company
PROPOSED MOTION (S): Approve the nomination of Ms. Munoz and forward to the
Merced County Board of Supervisors for appointment.
DISCUSSION: Section 107 of the Workforce Innovation and Opportunity Act (WIOA) outlines the criteria for membership on the local Workforce Development Board (WDB). Pursuant to WIOA Section 107(b)(2)(B), a majority of the members of the local board shall be representatives of businesses in the local area. The businesses represented must provide employment opportunities in in-demand industry sectors or occupations, and must be represented by someone employed by the business who has hiring authority. Ms. Munoz’ application is that of a business representative.
Ms. Munoz’ application and resume will be available at the meeting, and will be on file with WDB staff.
Attachment(s): None
x
5
TO: Workforce Development Board DATE: 12/12/2019
FROM: Workforce Development Board Staff For Action
For Discussion
For Information
SUBJECT: Regional Grant Update
PROPOSED MOTION (S): For Discussion Only.
DISCUSSION: Staff will present an update on the California Workforce Development Board’s (CWDB) Regional Plan Implementation Grant 3.0, with a focus on the role that the Merced County Workforce Development Board may take in regards to this grant, as well as future regional grant opportunities. Attachment(s): None
x
6
TO: Workforce Development Board DATE: 12/12/2019
FROM: Workforce Development Board Staff For Action
For Discussion
For Information
SUBJECT: AB 1111 Grant Update
PROPOSED MOTION (S): For Discussion Only.
DISCUSSION: Staff will present an update on the AB 1111 grant application submitted to the
California Workforce Development Board (CWDB), which seeks to partner with the Central
Valley Opportunity Center, ResCare Workforce Services, and the New Direction Homeless
Outreach Center with the purpose of connecting 100 participants from the migrant seasonal
farmworker and homeless populations to mental health, language, basic skill development, and job
training services.
Attachment(s): None
x
7
TO: Workforce Development Board DATE: 12/12/2019
FROM: Workforce Development Board Staff For Action
For Discussion
For Information
SUBJECT: Meeting Procedures
PROPOSED MOTION (S): For Discussion Only.
DISCUSSION: Staff will lead a discussion on procedures for future Executive Committee and
Full Board meetings, specifically regarding the adherence to scheduled meeting start times.
Attachment(s): None
x
8
TO: Workforce Development Board DATE: 12/12/2019
FROM: Workforce Development Board Staff For Action
For Discussion
For Information
SUBJECT: WIOA Adult Program Dashboard
PROPOSED MOTION (S): For Discussion Only.
DISCUSSION: The 2019-20 WIOA Adult Program Dashboard reports depict the goals vs. actual
goal attainment of each funding stream within the WIOA Adult, Dislocated Worker, and all
discretionary grant programs. Each grant is represented on its own dashboard listing each goal,
and the projected goal attainment by month. Program enrollment represents new client
enrollments in the current program year, with the remaining goals met by any clients active in
2019-20.
Attachment(s): 2019-20 WIOA Adult Program Dashboard
x
9
2019
2020
AdultP
erform
ance
Ope
ratin
gPlan
AdultT
itleI
Measure
GOAL
7/31
/201
98/31
/201
99/30
/201
910
/31/20
1911
/30/20
1912
/31/20
191/31
/202
02/28
/202
03/31
/202
04/30
/202
05/31
/202
06/30
/202
0
Enrollm
entG
oals
220
1035
6090
115
150
175
200
220
Actual
2243
Placed
inem
ploymen
tinWDB
priorityindu
stry
sectors
770
515
2540
5565
7077
Actual
1322
Placed
intraining
inWDB
priorityindu
stry
sectorso
rOntheJobTraining
580
510
1725
3748
5258
Actual
1111
Completionof
occupa
tiona
ltraininginpriorityindu
stry
sectorsw
/cred
entia
l/certificate
orcompletionof
OnthejobTraining
400
38
1620
2530
3540
Actual
216
Placed
inem
ploymen
tnot
intheWDB
priorityindu
stry
sectors
7 70
1020
3040
5060
7077
Actual
313
19
10
2019
2020
AdultP
erform
ance
Ope
ratin
gPlan
DWTitle
IMeasure
GOAL
7/31
/201
98/31
/201
99/30
/201
910
/31/20
1911
/30/20
1912
/31/20
191/31
/202
02/28
/202
03/31
/202
04/30
/202
05/31
/202
06/30
/202
0
Enrollm
entG
oals
200
1035
5585
110
135
160
175
200
Actual
1635
Placed
inem
ploymen
tinWDB
priorityindu
stry
sectors
700
515
2540
5565
7070
Actual
87
Placed
intraining
inWDB
priorityindu
stry
sectorso
rOntheJob
Training
430
48
1421
2835
4043
Actual
66
Completionof
occupa
tiona
ltraininginpriorityindu
stry
sectorsw
/cred
entia
l/certificate
orcompletionof
OnthejobTraining
300
37
1316
2024
2730
Actual
36
Placed
inem
ploymen
tnot
intheWDB
priorityindu
stry
sectors
700
1020
3040
5060
7077
Actual
813
20
11
Measure GoalPY 17/18 & 18/19
7/31/2019 8/31/2019 9/30/2019 10/31/2019 11/30/2019 12/31/2019 1/31/2019 2/28/2019 3/31/2019
Enrollments 40 30 32 34 36 38 40 40 40 40 40
Actual 41 41 41 41 41 41
Work Based Training 20 14 15 16 17 18 19 20 20 20 20
Actual 20 22 22 22 22 22
Work Based Training ‐ Completion 15 9 10 11 12 13 14 15 15 15 15
Actual 16 16 17 17 17 17
College Enrollees 20 14 15 16 17 18 19 20 20 20 20
Actual 16 16 16 16 16 16
Comple on of Work Based Training ‐College Enrollees 7 1 2 3 4 5 6 7 7 7 7
Actual 3 3 3 3 3 3
Entered Employment 30 20 22 24 26 28 29 30 30 30 30
Actual 19 19 19 19 20 20
Entered Employment ‐ College Enrollees 20 14 15 16 17 18 19 20 20 20 20
Actual 6 6 6 6 6 6
Average Hourly Wage Rate at Placement $13.00 $13.00 $13.00 $13.00 $13.00 $13.00 $13.00 $13.00 $13.00 $13.00 $13.00
Actual $15.95 $15.95 $15.95 $15.84 $15.90 $15.90
Total Number of Business Partners 3 3 3 3 3 3 3 3 3 3 3
Actual 3 3 3 3 3 3
2019‐2020 Adult Performance Operating Plan ‐ Disability Employment Accelerator
12
2019 ‐ 2020 Adult Performance Operating Plan ‐ Human Services Agency (TANF + SNAP, SNAP Only Recipients)
Measure Goal 7/31/2019 8/31/2019 9/30/2019 10/31/2019 11/30/2019 12/31/2019 1/30/2020 2/29/2020 3/31/2020 4/30/2020 5/31/2020 6/30/2020
WIOA Enrollments (TANF + SNAP) 24 2 4 6 8 10 12 14 16 18 20 22 24
Actual 2 2 4 5 9
WIOA Enrollments (SNAP Only) 100 8 16 24 32 40 48 56 64 73 82 91 100
Actual 5 5 14 27 40
New Employer Contacts 360 30 60 90 120 150 180 210 240 270 300 330 360
Actual 21 42 49 78 97*
New Worksites Developed 24 2 4 6 8 10 12 14 16 18 20 22 24
Actual 2 3 5 7 10
New Worksites Developed on Westside 12 1 2 3 4 5 6 7 8 9 10 11 12
Actual 2 3 3 7 7
New Monolingual Worksites Developed 12 1 2 3 4 5 6 7 8 9 10 11 12
Actual 0 0 0 2 3
Job Fairs Conducted 4 0 1 2 2 2 2 2 2 3 3 4 4
Actual 0 1 2 3 3
Job Fairs Conducted on Westside 2 0 1 1 1 1 1 1 1 1 1 1 2
Actual 0 0 0 0 0
* ‐ HSA requested that the department not do as much outreach to new employers, as HSA is having difficulty getting enough participants to justify the need for more employers to participate.
13
2019 ‐ 2020 Probation Performance Operating Plan
Measure GoalPY 2018‐2019
7/31/2019 8/31/2019 9/30/2019 10/31/2019 11/30/2019 12/31/2019 1/31/2020 2/28/2020 3/31/2020 4/30/2020 5/31/2020 6/30/2020
Enrollment 36 18 18 19 21 23 24 26 27 28 30 32 34 36
Actual 14 14 14 17 19 21
14
TO: Workforce Development Board DATE: 12/12/2019
FROM: Workforce Development Board Staff For Action
For Discussion
For Information
SUBJECT: WIOA Youth Program Dashboard
PROPOSED MOTION (S): For Discussion Only.
DISCUSSION: The 2019-20 WIOA Youth Program Dashboard reports depict the goals vs. actual
goal attainment of the WIOA Youth Program operated by the Merced County Office of Education
via the EMPOWER Program. The dashboard lists each goal and the projected goal attainment by
month. Program enrollment represents new client enrollments in the current program year with
remaining goals met by any clients active in 2019-20.
The EMPOWER Program provides educational assistance and job training to help out-of-school
youth ages 18-24 succeed in school, then transition to college and/or a career. Youth that do not
have a high school diploma receive basic education skills, tutoring, and study skills, with an
emphasis on literacy and numeracy, in order to obtain a GED or high school diploma. EMPOWER
youth are also provided paid and/or unpaid work experience, employability skills training,
leadership development, placement in post-secondary education (to include career technical
education and/or occupational skills training), support services, adult mentoring, comprehensive
guidance and counseling, and follow-up services for at least 12 months after completion of
participation in the program. The goal of all planned services is to lead to educational and career
success for each participant.
Attachment(s): 2019-20 WIOA Youth Program Dashboard
x
15
Measure
Goal
7/31
/201
88/31
/201
89/30
/201
810
/31/20
1811
/30/20
1812
/31/20
181/30
/201
92/28
/201
93/31
/201
94/30
/201
95/31
/201
96/30
/201
9
Enrollm
ent(Ne
wPY
1920
)16
050
5560
7580
9010
011
512
514
015
016
0
Actual
8036
4059
6880
TotalEnrollm
ents(Carryover
+Ne
w)
225
115
120
125
140
145
155
165
180
190
205
215
225
Actual
191
147
151
170
179
191
Placed
inOccup
ationa
lSkills
Training
(Active)
750
411
1624
3045
5058
6370
75
Actual
203
811
1420
Obtaine
dCred
entia
l(Ac
tive)
500
510
1418
2328
3032
3645
50
Actual
334
1218
2933
Placed
inWorkExpe
rience(Active)
505
1015
1520
2530
3540
4550
50
Actual
7744
5356
6577
Placed
inOntheJobTraining
(Active)
60
00
00
22
44
66
6
Actual
00
00
00
Measureab
leSkillsG
ain(Active)
120
510
2030
4045
5060
8095
105
120
Actual
912
872
8391
Placed
inPo
stSecond
aryEd
ucation/
Advanced
Training
(Closed)
200
27
1010
1013
1717
1718
20
Actual
280
2427
2828
Employmen
t:Non
Training
Related
(Closed)
280
13
46
1215
1719
2225
28
Actual
30
03
33
Employmen
t:Training
Related(Closed)
280
01
36
911
1820
2225
28
Actual
50
05
55
Employmen
t:Not
Traine
d(Closed)
280
01
36
911
1820
2225
28
Actual
200
020
2020
2019
20WIOAYo
uthPe
rforman
ceOpe
ratin
gPlan
Non
WestsidePa
rticipan
tsNO
Tinzip
code
s936
35,936
20,936
61,953
22,936
61
26
16
Measure
Goal
7/31
/201
88/31
/201
89/30
/201
810
/31/20
1811
/30/20
1812
/31/20
181/30
/201
92/28
/201
93/31
/201
94/30
/201
95/31
/201
96/30
/201
9
Enrollm
ent(Ne
wPY
1920
)40
58
1114
1720
2326
2932
3640
Actual
3021
2629
3030
TotalEnrollm
ents(Carryover
+Ne
w)
4510
1316
1922
2528
3134
3741
45
Actual
3526
3134
3535
Placed
inOccup
ationa
lSkills
Training
(Active)
150
14
79
1010
1011
1213
15
Actual
20
11
22
Obtaine
dCred
entia
l(Ac
tive)
100
00
00
00
00
00
10
Actual
20
11
12
Placed
inWorkExpe
rience(Active)
200
00
00
00
00
00
10
Actual
1914
1818
1921
Placed
inOntheJobTraining
(Active)
20
00
00
00
00
00
2
Actual
00
00
00
Measureab
leSkillsG
ain(Active)
401
35
810
1518
2227
3135
40
Actual
270
017
2427
Placed
inPo
stSecond
aryEd
ucation/
Advanced
Training
(Closed)
70
03
33
36
66
66
7
Actual
140
1113
1414
Employmen
t:Non
Training
Related
(Closed)
70
02
33
44
45
67
7
Actual
00
00
00
Employmen
t:Training
Related(Closed)
70
00
12
33
44
55
7
Actual
10
01
11
Employmen
t:Not
Traine
d(Closed)
100
01
22
33
44
56
10
Actual
40
04
47
2019
20WIOAYo
uthPe
rforman
ceOpe
ratin
gPlan
WestsidePa
rticipan
tsinzip
code
s936
35,936
20,936
61,953
22,936
61
27
17
Measure
Goal
5/31
/201
96/30
/201
97/31
/201
98/31
/201
99/30
/201
910
/31/20
1911
/30/20
1912
/31/20
191/30
/202
02/28
/202
03/31
/202
04/30
/202
05/31
/202
06/30
/202
0
Enrollm
ent(Ne
wPY
1920
)45
05
55
1010
1015
1520
2525
3545
Actual
60
33
33
66
Placed
inOccup
ationa
lSkills
Training
450
05
55
1010
1010
1020
2030
45
Actual
70
03
33
67
Obtaine
dCred
entia
l29
00
00
33
35
1010
1010
2029
Actual
50
00
22
25
Employmen
t:Training
Related
330
00
05
55
55
1010
1525
33
Actual
00
00
00
00
2019
20WIOAYo
uthPe
rforman
ceOpe
ratin
gPlan
Constructio
nTraining
forp
articipan
tsinWestern
MercedCo
unty
28
18
TO: Workforce Development Board DATE: 12/12/2019
FROM: Workforce Development Board Staff For Action
For Discussion
For Information
SUBJECT: WIOA Business Services Dashboard
PROPOSED MOTION(S): For Discussion Only.
DISCUSSION: The Business Dashboard includes a snapshot of business services activities for
Program Year 2019-20 (July-November 2019).
Attachment(s): 2019-20 WIOA Business Services Dashboard
x
19
Business Dashboard
WDB Meeting: 12/12/2019
18.7511
18.34 18.05 17.61
29.35
15.71 14.95 13.17 14 12.99 16.56
05
101520253035
Wag
es in
Dol
lars
Industry Sector
Average Wage by Sector (All Jobs Placed)July 1st, 2019 - November 30th, 2019
62
106
13
23
3
31
3 2
24
12
05
101520253035
Num
ber o
f Pla
cem
ents
Industry Sector
Job/Training Placement by SectorJuly 1st, 2019 - November 30th, 2019
55
219
140
12 10 2 30
20406080
100120140160
BalanceStaffing
Exact Staffing Fall HiringEvent
Marshalls Panda Express PETRO/BurgerKing
Scholle IPN Veterans StandDown
Num
ber o
f New
Hire
s
Employer
Hiring Event Placements (Reported To Date)July 1st, 2019 - November 30th, 2019
20
Business Dashboard
WDB Meeting: 12/12/2019
453
279
23
9
10
2
181
4 44
Hiring Fair AnalyticsJuly 1st, 2019 - November 30th, 2019
Social Media (Facebook, Twitter,Etc.)Worknet
EDD
HSA
College
Friends/Family
DOR
Veteran Services
35 37
124
14
102
0
20
40
60
80
100
120
$11.00-$14 $14.01-$19 $19.01-$24 $24.01-$29 $29.01+ Total
Num
ber o
f Pla
cem
ents
Wage Range
Wage Distribution Among Unsubsidized PlacementsJuly 1st, 2019 - November 30th, 2019
21
Business Dashboard
WDB Meeting: 12/12/2019
HR Hotline Usage
The HR Hotline has improved in the usage rate in November as a result of increased outreach to the county chambers of commerce, as well as to local small and mid-sized employers.
28
5
0
33
0
5
10
15
20
25
30
35
$11.00-$14 $14.01-$19 $19.01-$24 Total
Num
ber o
f Pla
cem
ents
Wage Range
OJT & ESE Distribution - PlacementsJuly 1st, 2019 - November 30th, 2019
2
0
3
2
6
0
1
2
3
4
5
6
7
July August September October November
Num
ber o
f Cal
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TO: Workforce Development Board DATE: 12/12/2019
FROM: Workforce Development Board Staff For Action
For Discussion
For Information
SUBJECT: Fiscal Summary and Dashboard
PROPOSED MOTION(S): For Discussion Only.
DISCUSSION: The 2019-20 Fiscal Summary and Dashboard provides expenditures vs.
allocation by individual grants.
• Any grant active during the program year (PY) is featured in the Fiscal Dashboard.
• Grants all have different start and end dates during the PY.
• Data represented on the Dashboard displays the pacing of expenditures for each grant
program.
• Some programs require that most of the grant funding be expended at the start of the
program, while others pace expenditures incrementally over the course of the PY.
• Tracking the fiscal life of grant programs ensures that all funds are expended according to
the grant cycle.
Attachment(s): 2019-20 Fiscal Dashboard
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MERCED COUNTY WORKFORCE DEVELPOMENT BOARDFISCAL GRANT DASHBOARD ‐ 12/2019
K9 201 Adult Formula RD 1
K9 202 Adult Formula Rd 2
AA0 201 Adult Formula RD 1
AA0 202 Adult Formula RD 2
K9 501 Dislocated Worker Rd 1
K9 502 Dislocated Worker Rd 2
AA0 501 Dislocated Worker Rd 1
AA0 502 Dislocated Worker Rd 2
K9 301 Youth Formula
K9 302 Youth Formula
AA0 301 Youth Formula Rd 1
GRANT START 7/1/2018 7/1/2018 7/1/2019 7/1/2019 7/1/2018 7/1/2018 7/1/2019 7/1/2019 7/1/2018 7/1/2018 7/1/2019GRANT END 6/30/2020 6/30/2020 6/30/2021 6/30/2021 6/30/2020 6/30/2020 6/30/2021 6/30/2021 6/30/2020 6/30/2020 6/30/2021ALLOCATION $243,184 $1,296,435 $273,654 $1,454,636 $233,606 $1,110,812 $219,426 $1,040,352 $1,635,662 $5,003 $1,829,755EXPENDITURES $243,184 $1,113,307 $87,101 $0 $233,606 $1,110,812 $86,330 $14,821 $866,795 $5,003 $44,682OBLIGATIONS $0 $183,128 $186,553 $547,258 $0 $0 $133,096 $618,619 $768,867 $0 $0BALANCE $0 $0 $0 $907,378 $0 $0 $0 $406,912 $0 $0 $1,785,073% EXPENDITURES 100% 100% 100% 38% 100% 100% 100% 61% 100% 100% 2%% GRANT TERM 72% 72% 22% 22% 72% 72% 22% 22% 72% 72% 22%
K9 540 Rapid Response by Formula
K9 541 Rapid Response by Formula
AA0 540 Rapid Response by Formula
AA0 541 Rapid Response by Formula
K9 292 Layoff Aversion
K9 293 Layoff Aversion
AA0 292 Layoff Aversion
AA0 293 Layoff Aversion
K8 1091 Storms NDWG 2017
K9 1091 Storms NDWG 2017
K9 1139 2018 Opioid Crisis NDWG
GRANT START 7/1/2018 7/1/2018 7/1/2019 7/1/2019 7/1/2018 7/1/2018 7/1/2019 7/1/2019 3/1/2017 3/1/2017 10/1/2018GRANT END 6/30/2020 6/30/2020 6/30/2021 6/30/2021 6/30/2020 6/30/2020 6/30/2021 6/30/2021 9/30/2019 9/30/2019 9/30/2020ALLOCATION $20,325 $100,985 $23,766 $112,681 $5,733 $22,552 $6,000 $28,449 $225,000 $675,000 $547,565EXPENDITURES $20,325 $100,985 $23,766 $22,966 $5,733 $22,552 $5,740 $3,715 $225,000 $675,000 $38,492OBLIGATIONS $0 $0 $0 $19,995 $0 $0 $0 $0 $0 $0 $493,488BALANCE $0 $0 $0 $69,720 $0 $0 $260 $24,734 $0 $0 $15,585% EXPENDITURES 100% 100% 100% 38% 100% 100% 96% 13% 100% 100% 97%% GRANT TERM 72% 72% 22% 22% 72% 72% 22% 22% 100% 100% 59%
K8 1122 SlingShot ‐ Regional Plan Implement 1
K9 1145 Slingshot Regional Plan Implement 2
K9 1144 Reg Org/Reg Training
K7 1088 DEI PY 17/18
K8 1126 DEA PY 17/18
AA0 P2E Planning
AA0 2286 P2E Support Services
AA0 2287 P2E Direct Services EDD Sublease HSA ESE Probation
GRANT START 4/1/2018 4/1/2019 4/1/2019 10/1/2016 3/1/2018 10/1/2018 12/1/2019 12/1/2019 7/1/2019 6/1/2019 7/1/2019GRANT END 12/31/2019 6/30/2020 6/30/2020 4/1/2020 12/31/2019 3/31/2020 6/30/2021 6/30/2021 6/30/2020 5/31/2020 6/30/2020ALLOCATION $500,000 $300,000 $172,700 $8,000 $250,000 $140,000 $37,736 $87,389 $5,641 $1,110,910 $100,000EXPENDITURES $461,535 $53,441 $36,811 $1,070 $236,524 $48,130 $0 $0 $940 $302,641 $21,300OBLIGATIONS $38,465 $223,422 $42,488 $0 $0 $85,475 $0 $77,780 $0 $0 $0BALANCE $0 $23,138 $93,401 $6,930 $13,476 $6,395 $37,736 $9,609 $4,701 $808,269 $78,700% EXPENDITURES 100% 92% 46% 13% 95% 95% 0% 89% 17% 27% 21%% GRANT TERM 97% 55% 55% 91% 97% 79% 1% 1% 44% 52% 44%
ALLOCATIONEXPENDITURESOBLIGATIONSBALANCE
DEPARTMENT TOTAL$14,322,957$6,113,737$3,798,633$4,410,587
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0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
K9 201 Adult Formula RD 1
K9 202 Adult Formula Rd 2
AA0 201 Adult Formula RD 1
AA0 202 Adult Formula RD 2
K9 501 Dislocated Worker Rd 1
K9 502 Dislocated Worker Rd 2
AA0 501 Dislocated Worker Rd 1
AA0 502 Dislocated Worker Rd 2
K9 301 Youth Formula
K9 302 Youth Formula
AA0 301 Youth Formula Rd 1
K9 540 Rapid Response by Formula
K9 541 Rapid Response by Formula
AA0 540 Rapid Response by Formula
AA0 541 Rapid Response by Formula
K9 292 Layoff Aversion
K9 293 Layoff Aversion
AA0 292 Layoff Aversion
AA0 293 Layoff Aversion
K8 1091 Storms NDWG 2017
K9 1091 Storms NDWG 2017
K9 1139 2018 Opioid Crisis NDWG
K8 1122 SlingShot ‐ Regional Plan Implement 1
K9 1145 Slingshot Regional Plan Implement 2
K9 1144 Reg Org/Reg Training
K7 1088 DEI PY 17/18
K8 1126 DEA PY 17/18
AA0 P2E Planning
AA0 2286 P2E Support Services
AA0 2287 P2E Direct Services
EDD Sublease
HSA ESE
Probation
2019 ‐ 2020 Merced County WDB Budget Status Report
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TO: Workforce Development Board DATE: 12/12/2019 FROM: Workforce Development Board Staff For Action For Discussion For Information SUBJECT: State of CA Fiscal Monitoring Report – PY 2018-19 PROPOSED MOTION (S): Information Only. DISCUSSION: See the following information on the State’s Fiscal Monitoring Report from the prior year, which had no findings. Attachment(s): State of CA Fiscal Monitoring Report – PY 2018-19
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PO Box 826880 • Sacramento, CA 94280-0001 • edd.ca.gov
December 3, 2019 Mr. David Mirrione Interim Executive Director Merced County Department of Workforce Investment 1880 Wardrobe Ave Merced, CA 95341 WORKFORCE INNOVATION AND OPPORTUNITY ACT PROGRAM YEAR 2018-19 FISCAL AND PROCUREMENT REVIEW FINAL MONITORING REPORT Dear Mr. Mirrione: This final monitoring report is to inform you of the results of the Employment Development Department, Compliance Review Office’s (CRO) review of the Merced County Department of Workforce Investment (MCDWI) Workforce Innovation and Opportunity Act (WIOA) fiscal and procurement systems for Program Year (PY) 2018-19. Our review was conducted under the authority of WIOA Sections 183(a) and 184(a)(4). The purpose of this review was to determine the level of compliance by MCDWI with applicable federal and state laws, regulations, policies, and directives related to the WIOA grant specific to financial management and procurement activities for PY 2018-19. The scope of the review covered the period of July 1, 2018 through February 28, 2019. For the fiscal portion of the review, we focused on the following areas: fiscal policies and procedures, financial reporting, expenditures charged to the WIOA grants, cost allocation, indirect cost rate, cash management, internal controls, oversight of your subrecipients, audits, and debt collection. For the procurement portion of the review, we examined procurement transactions and property management. The on-site review was conducted by Ms. Louise Moreno and Mr. Armando Ramirez from March 25, 2019 through March 29, 2019. The exit conference for this review was held on March 29, 2019. We collected the information for this report through interviews with MCDWI representatives; and by reviewing applicable policies, procedures, a sample of PY 2017-18 and PY 2018-19 expenditures and procurements, and your
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Mr. David Mirrione December 3, 2019 Page 2
response to Sections I and II of the WIOA Fiscal and Procurement On-Site Monitoring Guide.
FISCAL REVIEW RESULTS
We conclude that we did not identify any areas of MCDWI not meeting WIOA requirements concerning financial management.
PROCUREMENT REVIEW RESULTS
We conclude that we did not identify any areas of MCDWI not meeting applicable WIOA requirements concerning procurement.
Because the methodology for our monitoring review included sample testing, this report is not a comprehensive assessment of all areas included in our review. It is MCDWI’s responsibility to ensure that the systems, programs, and related activities comply with the WIOA grant program, federal and state regulations, and applicable state directives. Therefore, any deficiencies identified in subsequent reviews, such as an audit, would remain MCDWI’s responsibility.
Please extend our appreciation to your staff for their cooperation and assistance during our review. If you have any questions regarding this report or the review that was conducted, please contact Ms. Karen Fuller-Ware, Compliance Monitoring Supervisor, at 1-916-653-4147 or [email protected].
Sincerely,
JOJO SANCHEZ-GAJO, Chief Compliance Monitoring Section Compliance Review Office
cc: Kulpreet Chand, MIC 22M Karen Fuller-Ware, MIC 22M MaryLiz Kerecman, MIC 50 Jennifer Gouvaia, MIC 50 Jaime Gutierrez, MIC 50 Armando Ramirez, MIC 22M Tim Reynaga, MIC 50 Jojo Sanchez-Gajo, MIC 22M
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TO: Workforce Development Board DATE: 12/12/2019
FROM: Workforce Development Board Staff For Action
For Discussion
For Information
SUBJECT: State of CA Storm Grant Monitoring Report – PY 2017-18
PROPOSED MOTION (S): Information Only.
DISCUSSION: See the following information on the State’s Storm Grant Monitoring Report from the prior year, which had one finding which has already been resolved.
Attachment(s): State of CA Storm Grant Monitoring Report – PY 2017-18
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PO Box 826880 • Sacramento, CA 94280-0001 • edd.ca.gov
December 3, 2019 Mr. David A. Mirrione Director Merced County Workforce Development Board 1205 West 18th Street Merced, CA 95340 WORKFORCE INNOVATION AND OPPORTUNITY ACT NATIONAL DISLOCATED WORKER GRANT – 2017 STORM GRANT REVIEW FINAL MONITORING REPORT PROGRAM YEAR 2017-18 Dear Mr. Mirrione: This final monitoring report is to inform you of the results of our review of Merced County Workforce Development Board’s (MCWDB) Workforce Innovation and Opportunity Act (WIOA) National Dislocated Worker Grant (NDWG) for Program Year (PY) 2017-18. We reviewed Subgrant Number K7102042, specific to grant code 1091, with a grant term March 1, 2017 through September 30, 2018. Our review covered the period of March 1, 2017 through June 30, 2018. For the program operations portion of the review, we focused primarily on the areas of program administration, participant eligibility, WIOA activities, monitoring, if applicable, and management information system/reporting. For the fiscal portion of the review, we focused on the following areas: fiscal policies and procedures, financial reporting, expenditures charged to the WIOA grants, cost allocation, indirect cost rate, cash management, internal controls, oversight of your subrecipients, subrecipient audits, and debt collection. For the procurement portion of the review, we examined procurement transactions and property management. This review was conducted by Mr. Kevin Fewell from July 16, 2018 through July 20, 2018. We conducted our review under the authority of Sections 683.410(a) Title 20 of the Code of Federal Regulations (CFR). The purpose of this review was to determine the level of compliance by MCWDB with applicable federal and state laws, regulations, policies, and directives related to the WIOA NDWG grant regarding program operations, financial management and procurement for PY 2017-18.
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Mr. David A. Mirrione December 3, 2019 Page 2
During our review, we performed the following procedures: Reviewed laws, regulations, policies, procedures, and directives related to the
WIOA NDWG grant. Obtained and reviewed MCWDB policies and procedures. Obtained and reviewed MCWDB accounting records and reports. Interviewed MCWDB representatives, service provider staff, and program
participant(s). Reviewed MCWDB response to Section I, II, and III of the Special Project
On-Site monitoring Guide. Selected a sample of program expenditures for testing. Reviewed and analyzed documentation to support program expenditures. Obtained and reviewed a sample of case files for participants enrolled in the
WIOA NDWG program.
We received your response to our draft report on October 22, 2019, and reviewed your comments and documentation before finalizing this report. Your response adequately addressed the finding cited in the draft report, no further action is required and we consider the issue resolved.
BACKGROUND
The MCWDB was awarded $500,000 to operate the WIOA NDWG grant to serve 42 WIOA participants from March 1, 2017, through September 30, 2018. For the period ending July 31, 2018, MCWDB reported that it spent $495,956 to serve 51 participants.
We reviewed case files for 10 of the 51 participants enrolled in the WIOA NDWG grant as of July 20, 2018.
PROGRAM REVIEW RESULTS
While we conclude that, overall, MCWDB is meeting applicable WIOA requirements concerning grant program administration, we noted an instance of noncompliance in the area of subrecipient monitoring. The finding that we identified in this area is specified below.
FINDING ONE
Requirement: 2 CFR section 200.328(a) states, in part, that monitoring by the non-federal entity must cover each program, function or activity.
20 CFR section 683.410(a) states, in part, that each recipient of funds under Title I of WIOA must conduct regular oversight and
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Mr. David A. Mirrione December 3, 2019 Page 3
monitoring of its subrecipients and contractors in order todetermine whether there is compliance with the provisions of WIOA and the WIOA regulations and other applicable laws and regulations.
Workforce Services Directive WIAD007 states, in part, that the Local Board must identify procedures for monitoring of all subrecipients at least once each program year and that the onsite review of each subrecipient is both fiscal and programmatic.
MCWDB Monitoring Policy and Procedures dated March 2018 states, in part, that the monitoring process will include a desk review, an entrance conference, an on-site visit, an exit conference and a formalized written report.
Observation: During the compliance review, we requested MCWDB to provide us with monitoring reports for each of their three subrecipients: City of Gustine Department of Public Works (City of Gustine), City of Merced Department of Public Works (City of Merced), and City of Los Banos Department of Public Works (City of Los Banos). MCWDB only provided us with two reports, each for the City of Gustine, dated September 26, 2017, and October 25, 2017. Both reports were two-page documents titled “Attachment 1 – Worksite Visit Checklist” containing eight questions and the associated answers. Subrecipient monitoring reports were not provided for either the City of Merced or the City of Los Banos.
MCWDB staff acknowledged that annual subrecipient program monitoring had not been conducted for the City of Merced or the City of Los Banos, but did provide a subrecipient monitoring log verifying that, although late (over one year since commencement of worksite activity), monitoring is scheduled for both the City of Merced and the City of Los Banos in August 2018. It was documented during our review that MCWDB has recently undergone significant staffing changes, which may have contributed to the non-compliance.
Based on our review of MCWDB’s subrecipient monitoring of City of Gustine, we determined the subrecipient monitoring process does not comply with federal, state or MCWDB’s own Monitoring Policy and Procedures dated March 2018 because no
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Mr. David A. Mirrione December 3, 2019 Page 4
monitoring was performed and no formalized written report was prepared. Without a formal written report, the subgrantee is unable to document findings, recommend corrective action, or provide timelines for a corrective action response from the subrecipient.
Recommendation: We recommended that MCWDB provide the Compliance Review
Office (CRO) with verification that it completed annual subrecipient program monitoring for the City of Gustine, the City of Merced, and the City of Los Banos, and a corrective action plan explaining how they will ensure that, in the future, they will conduct annual subrecipient monitoring of every subrecipient.
MCWDB Response: The MCWDB stated that they are providing, with verification,
annual sub recipient program monitoring for the City of Gustine, the City of Merced, and the City of Los Banos. Clarification is needed regarding the City of Los Banos monitoring observation. The actual work site was the Merced County Department of Public Works, Roads Division at Los Banos. A corrective action plan explaining how NDWG program monitoring and oversite will be conducted is included.
State Conclusion: We consider this finding resolved. FINANCIAL MANAGEMENT REVIEW RESULTS We conclude that, overall, MCWDB is meeting applicable WIOA requirements concerning financial management. In addition to the finding above, we identified two instances that, while not findings, are concerns that may become compliance issues in the future if not addressed. Specifically, MCWDB was unable to provide invoices for two of the requested sample expenditures: (1) a September 22, 2017 journal entry in the amount of $188.78 for Workers Compensation Insurance associated with NDWG Storm 2017 participant payroll and allocated as an indirect personnel cost; and (2) a September 22, 2017 journal entry in the amount of $63.35 for General Liability Insurance for NDWG Storm 2017 participant payroll and allocated as an indirect personnel cost. We suggest that you contact the County of Merced Administration to obtain copies of the two “master” invoices (from which the above two journal entries were made to allocate a portion to the NDWG grant) and provide the CRO with copies of both invoices.
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Mr. David A. Mirrione December 3, 2019 Page 5
In its response, MCWDB included the two “master” invoices from which two journal entries were made to allocate a portion to the NDWG grant, the journal entry amounts were derived from participant time cards rather than invoices due to the County of Merced acting as the employer of record for participants during this administration of the Storm grant. The amount of $188.78 for Workers Compensation Insurance, and the amount of $63.35 for General Liability Insurance were formulaic percentage amounts generated by payroll software and allocated by transfer as noted on the attached general ledger report. The 19th pay period is when the allocations were made per the attached County of Merced 2017 bi-weekly payroll schedule and actual time cards. The MCWDB’s response adequately addressed our concern and no further action is necessary.
PROCUREMENT REVIEW RESULTS
We conclude that, overall, MCWDB is meeting applicable WIOA requirements concerning procurement.
Because the methodology for our monitoring review included sample testing, this report is not a comprehensive assessment of all of the areas included in our review. The MCWDB is responsible to ensure that its system, programs, and related activities comply with the WIOA grant program, federal and state regulations, and applicable state directives. Therefore, MCWDB is responsible for any deficiencies identified in subsequent reviews or audits.
Please extend our appreciation to your staff for their cooperation and assistance during our review. If you have any questions regarding this report or the review that was conducted, please contact Ms. Kulpreet Chand, Compliance Monitoring Supervisor, at 1-916-654-9587 or [email protected].
Sincerely,
SCHENELLE FLORES, Acting Chief Compliance Review Office
cc: Kulpreet Chand, MIC 22M Jaime Gutierrez, MIC 50 Jennifer Gouvaia, MIC 50 MaryLiz Kerecman, MIC 50 Tim Reynaga, MIC 50 Jojo Sanchez-Gajo, MIC 22M
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