The type of table doesn’t matter; the only necessity is a parcel Id that matches your parcel layer. In Shawnee County, the coun-selor’s office uses tract numbers to refer to the properties, so I have them put both in the table. For help with tables, follow this path: Resource Center » Profes-sional Library » Data Manage-ment » Geographic data types » Tables and » Tables » Joining and relating tables by attributes. When creating the join be sure to select “Keep only matching records”, as these are the only parcels you need.

(Continued on page 7)

Using ArcGIS Server and the ArcGIS Viewer for Flex to Aid Potential Property Buy-ers

As promised in Part I, this arti-cle will examine the technical pieces to getting the Tax Sale Properties on the map. This process requires five items: (1) the parcel data, (2) a table of the properties with Parcel ID, (3) ArcGIS ArcMap, (4) ArcGIS Server, and (5) a web server (with the ArcGIS Viewer for Flex application). Where possible, I will list or show the resources that are described. The “help documentation” is from the Ar-

cGIS Resource Center available online.

Note: In ArcGIS, there are usually about three different ways to do anything, so here I try to describe the way that I do it, but remember there are other ways. Please keep in mind that although this specific application may not useful for your organization, the concept could be. I have set up a sample site, so you can see the data in action, click here to see it.

In ArcMap:

Step 1: Create a join between the parcel layer and a table with the tax parcel Id’s to be sold.

You can take your GIS skills to the next level by learning python. The new arcpy.mapping module in ArcMap 10 allows you to take control of your GIS data. You can automate tasks to make yourself and others more pro-ductive, and you don't have to be

a software engineer to create useful tools!

The help menu is a great place to start learning the ar-cpy.mapping module. I learned a lot by reading books and watching training videos. It is time well spent. Learning py-

thon is a never-ending process, and I'm constantly learning something new. I frequently start with the examples in the Esri help, then go from there.

Scripts and tools can be

(Continued on page 3)

Shawnee County’s Tax Sale Map Application [PART II]

I N S I D E T H I S I S S U E :

SH Co’s Tax Sale Map App

1

ArcPy! 1

From the Presi-dent

2

KAM ‘Fridge 2

Making 2010 Census Data Spatial

5

Kansas Teens Earn Interna-tional Award

8

KAM Executive Board Meeting Minutes

10-15

Take your GIS skills to the next level with

ArcGIS 10, Python, and ArcPy!

K A N S A S A S S O C I A T I O N

O F M A P P E R S Metes & Bounds

Newsletter S U M M E R 2 0 1 1 V O L U M E 2 5 , I S S U E 2

S P E C I A L P O I N T S O F I N T E R E S T :

• Be sure to apply for your KGISD (and/or other designations) soon—we’ll have testing in 2012!

• KAM 2012 will be October 15 - 18, 2012 in Wichita, KS

• There are still spots open on your KAM Com-mittees—email: battles@ kgs.ku.edu

By Steve Atchison, Shawnee County GIS

By Lee Allen, KGISD Shawnee County GIS

P A G E 2

You

can

never

know

TOO

many

people...

KAM ‘Fridge

From the President Like many of us, I always

look forward to the Kansas Asso-ciation of Mappers’ Annual Meeting/Conference. It is a chance to reconnect with friends and peers, and to interact with vendors. I was thinking about a month or so before the confer-ence: “Hey, this year, I don’t have to prepare for a presenta-tion, so I can relax!” But then I remembered that I was the Presi-dent and had to set up agendas, give away awards, hold the an-nual election, and so much more!! So much for ‘taking it easy’!

This year was a little different for me, obviously, as I was to be the person “in charge” of con-ducting the meeting (of course with the help of past Presidents, Jamie @ CMP, and the Program Committee!). An interesting thought crept into my mind after writing that sentence: Preparing for a conference is similar to nearly all tasks I wish to do suc-cessfully on the job. So, to en-sure I got the most out of it, I wanted to make certain that I went through my mental check-list. What is a mental checklist!?

Take advantage of the collective ‘brain trust’

In this case, make certain that I

take a few of the projects I am currently working on (or prob-lems I just can’t wrap my head around), and get expert advice from peers, specialists, and ven-dors that will be in attendance. Let’s face it, how often do you get the chance to have people who get paid to know sit down with you over coffee (and/or other beverages) and review your ideas and designs!?

You can never know TOO many people

Throughout my career it has

always baffled me how meeting someone new can easily change my perspective. It’s not who you know at these events…it is about who you SHOULD GET TO KNOW that is important. It is never comfortable to just walk up to someone and introduce our-selves, but that is exactly what an organization and event such as ours promotes – I’ll admit that I’m not the best at it, but I do try.

Jump in and get your feet wet

Our industry is one of innova-tion, technique, and moderniza-tion, and as such, there is a lot left to learn. We should all look at this as an opportunity to learn something new. Find someone at the conference that you haven’t interacted with before and try to understand their valued position and/or proposition. It could open doors for you in existing applica-tions or give you a foothold into opportunities that may have, until now, been difficult to reach.

Wow! When I look at my checklist typed out, it occurs to me that there is a theme binding each one of them together:

N-E-T-W-O-R-K-I-N-G

And the easiest one to remem-

ber but the hardest one to do… simply sit with people you don’t already know. I always learn the coolest things about people that way, but often end up hanging with everyone I already know. I pledge to do it every year! Dan Rose

M E T E S & B O U N D S

Veronica Bartley, daughter of Becky Bartley, Osage County, was recognized by the Adjutant General as being the first

female drill sergeant for the State of Kansas in July, 2011!

Dan Rose, 2010 KAM President, was married to Chelsea Taylor on September 23rd in Westport, MO!

Jessica Dickson (Douglas County) was married to Scott Dickson on August 13th at the Wildhare Vineyard in Lawrence, KS!

Take your GIS skills to the next level with ArcGIS 10, Python, and ArcPy! P A G E 3 V O L U M E 2 5 , I S S U E 2

map book. There is not enough room here to show the entire script, so I am showing the script from one module. I removed some of the layer control functions to save space.

Step 1. Change the layer names in this example to match your data or start with a new project, save it, and add three layers named “Roads”, “Parcels”, and “Subdivisions”.

Step 2. Add a text element to the layout and make its Element Name = Title.

Step 3. Select a parcel.

Step 4. Copy and paste the code below into the python window in your project.

Step 5. Press Enter.

mixed together in model builder. If I don't know how to do something with python, I can use a Modelbuilder tool to get the job done.

Python code can be tested in the python window first, and then saved. The saved code can then be added to a toolbox as a script.

I created many useful python scripts such as zoom to a selected parcel or to export a PDF. Python scripts can easily be edited from inside the model builder win-dow if you need to make changes or with IDLE.

The above picture is an example of the script and tool we use to create a PDF

(Continued from page 1)

#Red text (#)is comment code, start your copy here #If you’re working in a map document, this is added for you import arcpy

#This tells python that your working in the current map document mxd = arcpy.mapping.MapDocument('CURRENT') #Find the Roads layer using the arcpy.mapping.ListLayers function. Don't forget the [0]!# lyr = arcpy.mapping.ListLayers(mxd,'Roads')[0] #Turn the Road layer on lyr.visible = True #Find the Parcel layer lyr = arcpy.mapping.ListLayers(mxd,'Parcels')[0] #Turn the Parcel layer on lyr.visible = True #Find the Subdivision layer lyr = arcpy.mapping.ListLayers(mxd,'Subdivision')[0] #Turn the Subdivision off lyr.visible = False #to access data frame methods and properties, create a data frame object using the ListDataFrames function in the arcmap.mapping module df =arcpy.mapping.ListDataFrames(mxd)[0] #Zoom to the selected parcel using the zoomToSelectedFeature function #you can build a tool in Modelbuilder that will select the parcel by attribute first, then this code will zoom to it df.zoomToSelectedFeatures() #This for loop lists all the text elements in the map layout, and if the text element name is ‘Title’ then change it to “Parcel Map” for elm in arcpy.mapping.ListLayoutElements(mxd, "TEXT_ELEMENT"): if elm.name == "Title": elm.text = 'Parcel Map' mxd.save() #the table of contents and the active view have to be refreshed in order to see the changes arcpy.RefreshTOC() arcpy.RefreshActiveView()

Because python is case-sensitive, the layer names in python have to match the layer names in the table of contents ex-actly.

You can use this script as an example and add an unlimited amount of layers to your project that can be turned off or on. Once you have the starting code, you will be amazed at out how easy it is to fill in theblanks and start writing code!

For videos about the ArcPy mapping mod-ule: http://resources.arcgis.com/gallery/video/geoprocessing

And ArcGIS Resource Center Online Help

If you have questions, contact: Steve.Atchison@snco.us

AERIAL IMAGERY LIDAR MAPPING GIS

Experience matters.Since 1956, MJ Harden has been providing geospatial services to engineering firms, government agencies, pipeline companies and utilities. With over 20,000 projects completed, we are known in the industry for quality, performance and reliability.

Contact Mike Kallas 913.981.9525

www.mjharden.com

Kansas State Capital September 2010

The Census Bureau’s website can be a bit tricky to navigate to locate specific datasets. Here are a few tips and tricks for finding the spatial and attribute data for population and demographic analysis maps based on census blocks. Getting spatial data for blocks- First of all, find out what the five digit FIPS code is for your county. For Kansas, the code will be 20xxx. From this FTP site (ftp://ftp2.census.gov/geo/tiger/TIGER2010/TABBLOCK/2010/), find the file that will read tl_2010_20xxx_tabblock10.zip where the 20xxx identifier is your county’s FIPS code. The block data comes in geographic coordinates, so users might want to project the data into their generally used coordinate system.

1. Getting attribute data- From the American Fact Finder (http://factfinder2.census.gov), click on the button that says “Geographies” on the left side.

2. On the pop-up window, expand the “Summary Level” node, then select

“100- Block”.

3. On the next pop-up screen, expand the option for “Within County”.

This will list all of the county names in the United States, but scroll down to and click on your county name, in my case Jefferson. If your county is not listed, click on “Within State”, choose Kansas, and then find your county’s listing. Check the box by the listing for your county, and then click “Add”

at the top of the pop-up screen. Close the pop-up window and take a look at the datasets available. I wanted a basic population breakdown which I found on page 3. Check the box next to the desired dataset then click the button to download. The data will download in a zip folder containing two text files and a csv file (or more files if you chose to download multiple datasets). Integrating the attribute and spatial data- Open the csv file in Micro-soft Excel. In the data I downloaded, there were two header rows (fine for csv files, not good for tables in ArcMap), so I deleted the top row and main-tained Id, Id2, GEO, and Total for my column headings. I would also recom-mend renaming the worksheet to something more descriptive. Save the file as a Microsoft Excel Workbook. You might notice that the data under column Id2, the block number identifier, is in scientific notation. This pre-sents a bit of a problem since this formatting is preserved in ArcMap, and the block field should be the join between the attribute and spatial data. This will be remedied.

1. In ArcMap, add the saved worksheet to your map then open the table.

Export the worksheet as a dbf or a table in a geodatabase. Add the new (Continued on page 6)

P A G E 5 V O L U M E 2 5 , I S S U E 2

Making 2010 Census Data Spatial By Kristen Jordan Jefferson County, Kansas

Dennis Ronald Albers, beloved father and husband, passed away on February 2, 2011. Dennis was born April 25, 1953, in Hays, Kansas, the son of Roy and Marie (Tiny) Albers. He graduated from Palco, KS High School and left to see the world with just a smile and a backpack. He traveled Europe for three months visiting 17 countries where he developed a genuine love of other cultures. After serving his country in the United States Air Force as a sergeant, he went on to receive a bachelor's degree at the University of Kansas in 1987.

Dennis had a devoted career to Douglas County, Kansas, for 24 years, where he gave his time and talents in the area of mapping and GIS (geographic information systems). Dennis worked as a GIS coordinator in the Douglas County Appraiser's office for more than 20 years before being recently promoted to the GIS direc-tor for Douglas County.

Throughout Dennis' career, he was a member of professional organizations, including KAM (Kansas Associa-tion of Mappers) and IAAO (International Association of Assessing Officers) where he earned a prestigious CMS (Cadastral Mapping Special-ist) designation. Dennis served on many IAAO committees and gave back to the mapping industry by becoming an IAAO Senior Instructor teaching various mapping courses. Dennis will be remembered as a well-respected individual in the society of professional mappers.

P A G E 6

table to ArcMap and open it. There are probably several ways to massage the data to get the block identifier to complete the join. Here’s one way:

2. Add a new 15 character text field to the table, I called mine GEOID.

The goal is to populate the new block field based on the 15 rightmost char-acters of the Id field since those digits are the block ID number. Right-click on the new field header and select “Field Calculator” and enter this statement- Right([Id], 15) Click ok, and the field will be populated with the block number.

3. To join the spatial and attribute data, add the spatial data to your map if

necessary. Right click on the block layer in your Table of Contents and choose Joins and Relates, then Join. On the window that opens, make sure

to choose the option to join features from an attribute table. Base the join on the field called GEOID10, select the appropriate table to join to, and identify your newly calculated field as the table’s join field as in the example. It might prompt you to create an index, but you don’t have to build one. The joined data should then show up when you open the attribute table of or do an identify on the census blocks. The join will only be pre-sent in your ArcMap session and will not be saved with the spatial data, so to maintain the attribute data with the blocks, export the joined layer into a new shapefile or geodatabase feature class. Finally, the data is ready to be used for mapping and analysis!

(Continued from page 5)

the text.

Step 1: Add your TaxSaleParcels as an operational layer map service with type=“dynamic” and set the visibility to “false”.

Step 2: The relevant widget needed is the Query Widget. This widget, when preloaded, immediately shows data on the map and allows the user to pick and zoom to a property. The icon is what shows up for the symbology, so I chose a dollar sign as the symbol to show.

Step 3: This step is optional. Since we have good Google© Streetview and Bing© Bird’s Eye imagery in Shawnee County, I added a widget that allows the user to see both at the same time, avail-able for download in the code gallery.

Step 4: This step is optional. I also use the Static Image Widget to display relevant information on the application like the date and place. This widget has the ability to hyperlink to another site that has more details.

Step 2: Export those parcels joined to the table to a file by itself, I usually create a shapefile that I will delete later. The goal is to create a point layer from the parcels. Next, using the “Feature to Point” geo-processing tool, create the point feature class to be used as the data in the map service. Professional Library » Geoproc-essing » Geoprocessing tool reference » Data Management toolbox » Features toolset. I try to keep the names of new l a y e r s o b v i o u s l i k e Tax_Sale_Parcels_2011. If needed, edit the point layer and add extra fields that you may want to display. For example, I added a text field and put links to the ap-praisal pictures so that they show up in the popup for each feature.

Step 3: Create a new blank map docu-ment and add the Tax_Sale_Parcels_2011 layer. I keep the projects in a location that is on the server with the ArcGIS SOC so that it is accessible to ArcGIS Server. We use SDE, so all of the data resides on the data server, but if you are using a file geo-database, just make sure the server has access to the data. Leave the symbology of the layer as the default (it doesn’t mat-ter since this symbology does not show up on the final product). Publish a new ser-vice to ArcGIS Server. I use the Map Ser-vice Publishing toolbar in ArcMap. Again, I name the map services as obviously as possible, TaxSaleParcels. Professional Li-brary » ArcGIS Server » Publishing ser-vices » How to publish services » Publish-ing a GIS resource to the server

In The ArcGIS Viewer for Flex:

If you are just starting out with the Ar-cGIS Viewer for Flex, read Getting started with ArcGIS Viewer for Flex. When con-figuring the config.xml, I recommend using a program like Notepad++ which colorizes

(Continued from page 1)

Shawnee County’s Tax Sale Map Application [PART II]

M E T E S & B O U N D S

P A G E 7 V O L U M E 2 5 , I S S U E 2

LEAVENWORTH, Kan. – Mention 4-H, and images of the perfect cookie or a well-nourished calf may come to mind. But, this is 2011: How about geospatial literacy? Emergency management? Homeland security?

All qualify, as a savvy 4-H project tech group from Leavenworth County, Kan., has earned second place in the K-12 division of an interna-tional geographic information system (GIS) map-making contest – and praise from emergency management and homeland security officials in northeast Kansas.

The international competition was sponsored by Esri, a GIS technologies software provider during its recent International Users Confer-ence Map Gallery held in San Diego, Calif. The conference drew more than 14,000 users of geospatial technologies with the Map Gallery drawing more than 1,000 entries submitted by GIS users from more than 100 countries.

The 4-H-produced Foreign Animal Disease Biosecurity Map pinpoints the locations of herds with 100 or more cattle, dairy cows, sheep and other cloven-hoofed animals in the county, said Chuck Magaha, Leavenworth County, Kan., director of emergency management.

In praising the youthful, but tenacious 4-H team, Magaha noted that the teens accom-plished a task that, due to limited time and resources, had not been possible for county staff to do.

“Making it happen is a story,” said Magaha, who credited Beth Hecht, K-State Research and Extension associate 4-H specialist in geospatial literacy, for her work with the team.

As a member of the state 4-H Youth Development Department, Hecht teaches exten-sion agents and 4-H leaders how to use GPS and GIS technologies and applications. As a former 4-H agent, she was among the first to introduce the technologies to local 4-H

members via geocaching, which is similar to a scavenger hunt.

“Middle and high school age youth picked up on this right away,” said Hecht, who started looking for other ways to use the technologies and to combine them with service learning to supplement community resources.

One of the earlier projects focused on mapping former and current rail lines in the county. Teens involved in the project became much more aware of the decline in rail service than they had been before, she said. Another project focused on mapping the locations of former schools.

Mapping high-water marks and erosion along the Kansas River also interested the 4-H teens, and prompted Hecht to invite Magaha and local officials to a presentation on the technology projects.

While the 4-H members invited project ideas from government officials, Magaha, a former 4-H member, was already mentally making the connection, and suggested that he would do some homework and follow up.

In suggesting the livestock herd mapping project, he reasoned: the teens have time available, skill in using the technologies, and knowledge of their communities.

Before moving ahead, Magaha consulted with Jessica Frye, GIS Coordinator in the Kansas Adjutant General’s Department (National Guard, Emergency Management and Homeland Security), and Sandy Johnson, Kansas Department of Agriculture.

Involving the teens as volunteers for local government also involved preparation and training, said Magaha, who, after getting the idea approved, went to work in initiating the teens into what he calls a “true volunteer project.”

Students participating in the project were issued county photo ID’s. Magaha then worked with the county counselor to draft a letter about the project, which, when approved, was duplicated and laminated for the teen volunteers to use to introduce themselves to producers while surveying the livestock herds in the county.

Teen volunteers met for training at a fire station in Tonganoxie.

“We called to make appointments,” said Victoria Thompson, from Leavenworth and 4-H team member. “Once we explained the reasons for the survey – to reduce the risk or spread of disease, economic losses and related losses to the community – producers were interested and cooperative.”

The project was particularly intriguing to Thompson, whose career goal is veterinary medicine.

Carl Hecht, 4-H teen from Mc Louth, who volunteered to transfer the data into spreadsheets for the map-making project, said he is

P A G E 8

Kansas Teens Earn International Award

intrigued by the technologies and potential applications in future career opportunities.

In addition to Thompson and Hecht, Leavenworth County 4-H Tech Team participants include: Katie Eberth, Basehor; Garrett French, Tonganoxie; Nicholas French, Tonganoxie; Laina Griffith, Basehor; Ashley Hicklin, Basehor; Clayton Kaminski, Bonner Springs; Cody Koch, McLouth; Levi Koch, McLouth; Samantha Koch, McLouth; Justin Patrick, Tonganoxie; Maylyn Solowiej, Basehor; Katie Tindell, Basehor; Rachel Tindell, Basehor; and Brooke Wilson, Basehor. Austin Wiley also participated in the initial part of project.

“The youth know their communities, understand the technologies, and are mastering the layering of data needed to verify locations and physical addresses needed for timely emergency management,” said Frye, speaking for the benefits of the 4-H project to Homeland Security.

“I wish we could get the same information for all of Kansas’ 105 counties,” said Frye, who noted that similar mapping projects for emer-gency management sites, fire stations, healthcare facilities, and nursing homes could save critical time in emergency management.

While interest in geospatial technologies is growing in 4-H nationally and in Kansas, Magaha said he has already approached the Leaven-worth County 4-H tech team about mapping the mile markers on the Missouri River.

The teens are enthusiastic about the project, but will wait until this season’s floods have abated.

The 4-H members’ work to date will be incorporated into the Leavenworth County Emergency Operations Plan to use for future re-sponder exercises and response to a disease outbreak. Why a 4-H Project Focusing on GPS-GIS Technologies?

Youth are naturally curious, and that’s helped to build interest – and skill – in geospatial literacy, a fast-growing 4-H project.

“The emphasis on technology in our world continues to expand and encompass many aspects of our lives,” said Beth Hecht, who noted that science has always been integral to research-based 4-H projects.

Hecht, associate K-State Research and Extension 4-H geospatial literacy specialist, was among the first Extension educators to embrace technology as a 4-H project enhancement. For example, she introduced a local teen-mentor-based Tech Camps for youth in 2007.

She noted youthful interest in geospatial technologies, and expanded learning opportunities for youth via geocaching, similar to a scaven-ger hunt.

“The project has caught on, particularly with middle and high school youth, who enjoy challenges, say it’s “fun,” and like the fact they can do it with friends,” said Hecht, who worked to translate the youthful enthusiasm into educational opportunities and service learning readily identified with 4-H programs.

“Youth are capturing the essence of the technolo-gies and how to apply them,” said Hecht, who noted that teens who master the technologies are building skills with applications in education, future career de-velopment and employment, and community service and enhancement.

Information about the 4-H geospatial literacy project (and more than 30 other educational 4-H pro-jects) is available at Kansas 4-H.

Kansas 4-H has been serving youth in the state for more than 100 years; the programs were initially founded to supplement education for rural youth, but offer opportunities for all youth, including those who live in urban and suburban areas. More information about educational 4-H projects and programs also is available at K-State Research and Extension offices throughout the state.

Article courtesy of K-State Research and Extension News (www.ksre.ksu.edu), submitted by Jessica P. Frye, Kansas Adjutant General's Department

Released: August 05, 2011

M E T E S & B O U N D S

P A G E 9 V O L U M E 2 5 , I S S U E 2

Kansas Association of Mappers Executive Board Meeting

Thursday May 5, 2011 Lawrence, Kansas

1. Introduction and Opening Remarks President Dan Rose called the meeting to order Attendance: Eileen Battles Amber Reynolds Becky Bartley Dan Oldehoeft Darlene Lister Gail Ogle Lee Allen – by conference call for part of the meeting Absent: Pam Cannon Also in attendance: Heidi Mosher, Travis Rozean Dan Rose said that before Travis attended the meeting he would like to know how INK will benefit KAM and that if KAM allows this representation there needs to be communications with the Board. 2. Approval of Minutes Gail Ogle made a motion to approve the March 4th minutes, seconded by Eileen. Motion approved. 3. Treasurer’s Report Amber reported that her computer crashed but did say we have a checking balance of $21,972.05 which reflects the CD that was deposited. 4. Past President’s Comments – no comments. 5. President Elect’s Comments – Eileen briefed us on the KAM Mentor. After discussion it was suggested to establish a Log In on the DASC website where questions/answers could be posted. Mentors need to take ownership of the site which is called Edge of the Map. 6. Director’s Comments

Lee Allen – Lee said that he would be able to have a pre-conference class of KGISD if enough people were interested in attending. It was suggested to send out a survey and find out what topics for short courses members would like to see done. Pam Cannon – absent Gail Ogle – Gail added that CRS class would be good to have again since it was a big success and some who were inter-ested could not attend. Program Committee needs to look at Western Kansas for Conference sites. Darlene Lister – Darlene brought in an application for an agriculture scholarship which could be used as a template. The winner is announced in May but doesn’t receive any funds until the 2nd semester and is required to show proof of atten-dance. Darlene noted that the check was issued to the student and to the school.

7. Committee Reports Membership – Lewis Schunk: no report but Dan Rose reported that Lewis has been out visiting with people. Nominations – Shonda Sauseda: no report Awards – Shonda Sauseda: no report History - Judy Palenske: no report Designations- Pam Dunham & Pam Cannon: Lee informed the Board that Lewis Schunk passed the KGISD test. Lee also said that Pam informed him that pins and certificates have been mailed out to those who have passed tests except

Lewis’s who will be presented at the Conference. Education – Melissa Crane: Dan Rose received an email from Melissa Crane and reported that the coursed instructed by Sherry Massey as a success. Thirty people attend and all seemed to enjoy and appreciate the class. It was suggested to have Lewis visit with the people who are not members of KAM. Legislation – Sherry Massey: no report but Eileen reported that the Surveying law passed. Program – Heidi Mosher: Heidi announced the theme for the 2011 Conference is Looking into the Future since last year was Looking at the Past. The committee has not been able to locate a keynote speaker; it was suggested to ask Ed Crane to assist on this. The committee is starting to line up presenters and classes and that is coming together. Dan will check with Sherry and Melissa to see if she would do another course The committee asked to bring back the awards for the Map Gallery and would like to have maps presented in a digital for-mat, but will have to figure out a location that will be easy to setup. CMP will be asked to send out a Save the Date email to members. The Board decided to have Jamie attend the next meet-ing and have her contact committee chairpersons to find out what they need any assistance. Eileen will check to see if DASC will print programs this year as they did last year. The special edition of the newsletter will be full of conference information. Plan is to get a bus to take those wishing to go to Tallgrass Brewery, the mall and Aggie Ville. Publication – Eli Martinson: Dan reported that the winter publication of the newsletter will not happen. He said the committee would like to have a special edition prior to the conference to make up for the missed issue. There was discus-sion regarding the responsibility we have to the vendors as they paid for four issues and KAM is not fulfilling the obliga-tion. It was decided to reimburse vendors for one advertisement and to include their advertisement in the special edition as an act of good faith. Dan will have CMP send an email out for a call for articles. The Board suggested getting the spring edition out as soon as possible. Dan Oldehoeft made a motion to refund vendors twenty-five percent of the Vendor’s fee, seconded by Darlene. Motion approved.

8. Old Business A. INK – Travis informed the Board that INK was established in the early 90’s. He was approached to serve as a member of the Board for a term of three years of which he has one year left. The role of INK is an egov program and was established to assist in bridging the gap of data of State, county and cities. Travis informed the Board that he was working with Jack Baines and Ivan Weichert as contacts for KAM Board. After listening to Travis explain INK’s strategies, plans and his role in the organization the Board expressed its concerns if KAM is being represented in its best interest. Darlene stressed how KAM is based on education and is against making money which could result in KAM losing it’s not for profit status. Many of the efforts are being duplicated by what DASC has already done and KAM does support DASC as they house data for many of the counties. After Travis departed the meeting it was decided to investigate further on the role of INK. C. Standard Operating Procedure Manual tabled D. John Cowan Memorial Scholarship – no report E. Budgets – Dan Rose will email information to the Board and we can make a decision through email.

9. New Business A. Missouri Mappers Association - Lee reported that he was not able to assist with the Missouri Mappers Conference.

10. Next Meeting – Thursday, July 8 – 11:00 am at DASC 11. Adjourn – Eileen made a motion to adjourn, seconded by Amber. Motion approved.

Kansas Association of Mappers Executive Board Meeting

Friday, July 8, 2011 Lawrence, Kansas

1. Introduction and Opening Remarks President Dan Rose called the meeting to order Attendance: Dan Rose Eileen Battles Becky Bartley Dan Oldehoeft Gail Ogle Pam Cannon Absent: Darlene Lister, Amber Reynolds and Lee Allen Also in attendance: Jim Hollingsworth President Dan Rose opened the meeting and asked to amend the agenda to accommodate presence of Jim Hollingsworth with INK. Dan Oldehoeft made a motion to move Old Business item A to be discussed first, seconded by Gail Ogle. Motion approved Old Business A. INK – Jim Hollingsworth After introductions Dan Rose briefed Mr. Hollingsworth on our recent visit with Travis Rozean. Mr. Hollingsworth informed the Board that INK was formed by a Kansas Statue as an enterprise approach to Kansas government, with the Governor appointing most of the Board members. City and county governments were targeted for services that are offered and saw GIS as a major component to reach out to all agencies. Having Travis from Infinitec serve on the Board was the easiest way to reach out to the counties. Mr. Hollingsworth expressed how budgets are being cut and how it will affect all areas and how GIS will see the ramifications of those cuts. He went on saying that after 10 years of being active INK is now able to offer grant money to assist those counties with no GIS. Mr. Hollingsworth expressed how important communications between INK and KAM should be to keep both parties informed of current events. Mr. Hollingsworth invited all to visit the INK website where Minutes of meetings are posted and will be sending a copy of data sharing to Dan Rose for our review. 2. Approval of Minutes Dan Oldehoeft made a motion to approve the May 5, 2011 Minutes, seconded by Gail Ogle. Motion approved. 3. Treasurer’s Report – no report - The Board asks for clarification on the balance on hand. 4. Past President’s Comments – No comment 5. President Elect’s Comments – Eileen discussed the format of Edge of the Map and said that the forum would be able to build itself. Eileen also said it should be released prior to the conference and to would like to have a session available to inform those interested. Eileen also reminded us that Program Chairs need to submit a report to the President before the conference. 6. Director’s Comments

Lee Allen – no report Pam Cannon – Pam will also be checking to see if supplies need to be ordered prior to the KAM conference Gail Ogle – no report Darlene Lister – no report

7. Committee Reports Membership – Lewis Schunk: Lewis attended the Register of Deeds Conference, informing the conference attendees what KAM is and gave out a $25 gift card. Dan said he hoped everyone will be up to date with membership dues with this con-ference. If members are not in good standing they should get a phone call from Jaime. Nominations – Shonda Sauseda: Dan Rose will have Jamie send out an email reminding membership to make nominations for both committees. Awards – Shonda Sauseda: no report History - Judy Palenske: no report

Designations- Pam Dunham & Pam Cannon: Pam said pins will be handed out at the conference because of the mailing problems. A question came up as to where do the money collected for designations go. Dan Rose is to get with Amber on this. Education – Melissa Crane: no report Legislation – Sherry Massey: no report At this time a conference call was made with Jamie Schieber with Custom Meeting Planners. Program – Heidi Mosher: Jamie said she has been involved in the planning of the 2012 Conference and that the Vendor area is a main problem at this time. She said that food and room accommodations are still being discussed but this is always a problem and because of a change in staff could be the reason for some of the issues they are dealing with. There is an increase in the number of meeting rooms and the possibility of having a workshop Monday morning could be looked into. Jamie will check to see if the wall collapses between the vendor area and the ballroom giving more room if necessary. In regards to the 2011 conference a keynote speaker has been secured and the committee is finalizing the menu and evening activities. Dan said the Program Committee was asking about prizes for the Map Gallery, Grand Prize and Designation gifts. The Board recommended to have certificates for the Map Gallery and would get with the Program Committee after going over the budget to see what can be done about a Grand Prize. The Board suggested that the Grand Prize if awarded needs to be GIS related; a GPS unit was suggested or get with ESRI to see if they would be able to donate something. Publication – Eli Martinson: Dan informed the Board that the newsletter went out and that a Fall/September supple-ment will be put together as a pre-conference issue including advertisements, classes offered and other conference details in this special edition.

8. Old Business B. Standard Operating Procedure Manual - tabled C. John Cowan Memorial Scholarship – Dan brought a draft of the scholarship application. Clarification was needed on the amount of the scholarship and when payment would be issued. After discussion it was decided to award the $500 scholarship at the beginning of the school year. It was decided to have the winner write up an article for the newsletter at the end of the school year. It was suggested to have an April 15th deadline for applications to be received and the Board to review the applications and select the winner. Dan Oldehoeft asked what the official term was grant or scholarship. Dan also said he would like to include a small bio on John in the application/flyer for the applicant’s information. Dan Rose is to get with Dan Oldehoeft regarding specific details of the title.

9. New Business A. Missouri Mappers Association – Pam will be visiting the Missouri Mappers Conference and sharing how our designa-tions are set up.

10. Next Meeting – Thursday, September 8, 11:00 am at Shawnee County Annex. 11. Adjourn – Eileen made a motion to adjourn, seconded by Dan Oldehoeft. Motion approved. Email items – July 11 – Map Gallery – 1st place – full registration paid; 2nd place – ½ registrations paid; 3rd - $25 Target gift card. Grand Prize – the committee is still deciding on a GPS or to purchase a game console. Fee for KGISD pre conference course – It was decided to charge $25 to cover fees. August 15 – KAM Education Grant – Dan Rose received applications from Judy Palenske for assistance. It was suggested to have an email go out to the membership reminding all there is assistance. This could result some people that wouldn’t be able to attend. Deadline is September 1st. August 17 – Verification of which Directors’ terms are up for election. – Lee and Pam August 29 – Amber requested to purchase the new version of Quicken software for accounting purposes. A motion was made by Eileen Battles seconded by Lee Allen. Motion approved

Kansas Association of Mappers Executive Board Meeting

Thursday, September 8, 2011 Topeka, Kansas

1. Introduction and Opening Remarks President Dan Rose called the meeting to order Attendance: Dan Rose Eileen Battles Becky Bartley Amber Reynolds Lee Allen Pam Cannon Gail Ogle Darlene Lister Absent: Dan Oldehoeft Also in attendance: Heidi Mosher and Eli Martinson President Dan Rose thanked everyone for their participation in this year’s endeavors. 2. Approval of Minutes – Eileen Battles made a motion to approve the July 8, 2011 Minutes, seconded by Gail Ogle. Motion ap-proved. 3. Treasurer’s Report – Amber said the insurance was paid in July and she wanted to remind the Board that mileage can be reim-bursed if your place of employment doesn’t assist with travel arrangements. She informed the Board that she did not accept the nomination for another term as Treasurer due to her employment; however, she will stay on until January as the treasurer’s term runs with the calendar year. Lee Allen made a motion to approve the Treasurer’s Report, seconded by Eileen Battles. Motion approved 4. Past President’s Comments – Absent 5. President Elect’s Comments – Eileen informed us that a contract for the 2012 conference has been signed with Holiday Inn of Wichita. 6. Director’s Comments

Lee Allen – No report but said the newsletter looked good. Pam Cannon – Pam reported that she attended the Missouri Conference and informed us on how their conference was or-ganized. Pam gave a presentation on KAM’s designations and said presently Missouri has only one designation. Gail Ogle – No report Darlene Lister – Darlene expressed how she enjoyed serving on the Board and gave her thoughts on how the grant money should be distributed. Darlene also asked if gifts have been purchased to hand out at the KAM booth. She will be looking for several items to hand out and have at the next meeting. Darlene also suggested that instead of keeping our money in-vested in cd’s that have a low interest rate we might want to look into annuities as an option.

7. Committee Reports

At this time a conference call was made with Jamie Schieber of Custom Meeting Planners. Membership – Lewis Schunk: Jamie reported that 47 members have paid their dues through 2010, 194 paid through 2011 and 27 for 2012. She also reported that 4 members need to pay their KM designation, 2 KGISD and 2 PKM. Jaime reported that the newsletter went out this morning and has also received a couple of biographies from those running for office which will be printed in the program this year. Program – Heidi Mosher: The Board was informed that as of this morning 58 have registered for the conference, 10 ven-dors and one Platinum Sponsor have signed up. Five people have indicated they will have a map for the gallery, 33 will be attending the brewery tour and 19 will participate in the white elephant gift. There has been good response for the pre-conference classes but not a definite number yet for the three classes. Jaime and Heidi are still working out minor details

such as audio visual equipment and Jaime will have the printing of the program done. Jaime said she was going to make another contact with vendors that she hasn’t heard from and then would email vendor info to Eli. Eileen asked if DASC would be waived from the vendor fee. Jaime said she would take care of it. Publication – Eli Martinson: No report other than the newsletter went out. Nominations – Shonda Sauseda: Dan reported that there is at least one nomination for each position and nominations will be made from the floor. Ballots will be printed after the nominations are ceased. Conference call ended. Awards – Shonda Sauseda: Dan said that Shonda will not be able to attend the conference and that she needed assistance in the voting, therefore, the Board will be voting for the winners of the awards. Becky, Lee and Pam were asked to leave the meeting while voting was taking place. Winners will be announced at the conference. History - Judy Palenske: No report Designations- Pam Dunham & Pam Cannon: Pam said that one person will be taking the KM test at the conference. Education – Melissa Crane: Dan received an email from Melissa asking if KAM would like to sponsor an IAAO course on GIS. The Board voted to be the sponsor of the class that will take place in 2012. Details will be worked out later. Legislation – Sherry Massey: Sherry reported that the Legislative and Standards Committee approved funding for four pro-jects including fully funding the continuing LIDAR data acquisition project in SE Kansas.

8. Old Business A. INK – Dan reported he sent an email to Travis regarding the lack of communication from Travis which was dis-

cussed when he met with the Board in May. It was also discussed with Jim Hollingworth when he met with KAM in July regarding the lack of communications between Travis and KAM. Dan informed the Board that Travis is in need of a letter of support for reappointed for the INK Board. After discussion it was decided to have a 90 day review upon the reappoint-ment under the terms that the Board set. Items of review are that the President of KAM is to receive minutes of the INK meetings, a written report and/or article for the newsletter. If the terms are not met then the Board will notify INK that KAM no longer supports this person without additional notification.

Eileen will do more research and get back with the Board in a couple of days.

B. Standard Operating Procedure Manual – Eileen and Becky to get together on any updates. C. John Cowan Memorial Scholarship By-laws need to be changed to reflect the establishment of the scholarship. Also needs clarified who can apply for the scholarship.

9. New Business A. Website Administration and By-Laws – Amber Reynolds Amber stated that she will no longer be able to serve as Website Admin and has asked Lee Allen to take over these duties and any other items related to the Website. Amber suggested having the meetings every 6 weeks due to the agenda items and long meetings. Dan said the new Board can decide on this. She also asked if her registeration fee could be waived this year as was done last year. Eileen made a motion to waive con-ference fees for Amber and for Darlene, seconded by Lee. Motion approved.

10. Next Meeting – Monday, October 10th at the Conference Hotel. Time and location will be announced. 11. Adjourn – Darlene Lister made a motion to adjourn, seconded by Lee Allen. Motion approved.

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