metro vancouver regional district performance and …€¦ · presentation to update the committee...

September 28, 2017

METRO VANCOUVER REGIONAL DISTRICT PERFORMANCE AND AUDIT COMMITTEE

REGULAR MEETING

Friday, October 6, 2017

9:00 a.m. 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia.

A G E N D A1 1. ADOPTION OF THE AGENDA

1.1 October 6, 2017 Regular Meeting Agenda That the Performance and Audit Committee adopt the agenda for its regular meeting scheduled for October 6, 2017 as circulated.

2. ADOPTION OF THE MINUTES

2.1 July 7, 2017 Regular Meeting Minutes

That the Performance and Audit Committee adopt the minutes of its regular meeting held July 7, 2017 as circulated.

3. DELEGATIONS 4. INVITED PRESENTATIONS 5. REPORTS FROM COMMITTEE OR STAFF

5.1 Presentation - Development Cost Charge Rate Process Update Designated Speaker: Dean Rear

Presentation to update the Committee Development Cost Charge Rate Process. 5.2 Interim Financial Performance Report - August 2017 Designated Speaker: Dean Rear That the Performance and Audit Committee receive for information the report dated

September 25, 2017, titled “Interim Financial Performance Report - August 2017”.

1 Note: Recommendation is shown under each item, where applicable.

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Performance and Audit Committee Regular Agenda October 6, 2017

Agenda of 2

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5.3 Semi-Annual Report on GVS&DD Development Cost Charges Designated Speaker: Dean Rear That the Performance and Audit Committee receive for information the report dated

August 24, 2017 titled “Semi-Annual Report on GVS&DD Development Cost Charges”. 5.4 Investment Position and Returns - May 1 to August 31, 2017 Designated Speaker: Dean Rear That the Performance and Audit Committee receive for information the report dated

September 14, 2017, titled “Investment Position and Returns – May 1 to August 31, 2017”.

5.5 Status of Water, Liquid Waste and Solid Waste Capital Expenditures to August 31,

2017 Designated Speaker: Dean Rear

That the Performance and Audit Committee receive for information the report dated September 15, 2017, titled “Status of Water, Liquid Waste and Solid Waste Capital Expenditures to August 31, 2017”.

5.6 Tender/Contract Award Information – June to August 2017 Designated Speaker: Roy Moulder

That the Performance and Audit Committee receive for information the report dated September 14, 2017, titled “Tender/Contract Award Information – June to August 2017”.

5.7 Manager’s Report Designated Speaker: Phil Trotzuk That the Performance and Audit Committee receive for information the report dated

August 24, 2017, titled “Manager’s Report”. 6. INFORMATION ITEMS 7. OTHER BUSINESS 8. BUSINESS ARISING FROM DELEGATIONS

9. RESOLUTION TO CLOSE MEETING 10. ADJOURNMENT/CONCLUSION

That the Performance and Audit Committee adjourn/conclude its regular meeting of October 6, 2017.

Membership: Walton, Richard (C) – North Vancouver District Baldwin, Wayne (VC) – White Rock Bell, Corisa – Maple Ridge Brodie, Malcolm – Richmond

Coté, Jonathan – New Westminster Fox, Charlie – Langley Township Gill, Tom – Surrey Jordan, Colleen – Burnaby McEwen, John – Anmore

Mussatto, Darrell – North Vancouver City O’Neill, Terry – Coquitlam Smith, Michael – West Vancouver Stevenson Tim - Vancouver

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Minutes of the Regular Meeting of the MVRD Performance and Audit Committee held on Friday, July 7, 2017 Page 1 of 7

METRO VANCOUVER REGIONAL DISTRICT PERFORMANCE AND AUDIT COMMITTEE

Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Performance and Audit Committee held at 9:00 a.m. on Friday July 7, 2017 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia.

MEMBERS PRESENT: Chair, Mayor Richard Walton, North Vancouver District Vice Chair, Mayor Wayne Baldwin, White Rock Mayor Jonathan Coté, New Westminster Councillor Charlie Fox, Langley Township Councillor Tom Gill, Surrey Councillor Colleen Jordan, Burnaby Mayor John McEwen, Anmore Mayor Darrell Mussatto, North Vancouver City Councillor Terry O’Neill, Coquitlam Mayor Michael Smith, West Vancouver

MEMBERS ABSENT: Councillor Corisa Bell, Maple Ridge Mayor Malcolm Brodie, Richmond Councillor Geoff Meggs, Vancouver

STAFF PRESENT: Phil Trotzuk, Chief Financial Officer Carol Mason, Chief Administrative Officer Agata Kosinski, Assistant to Regional Committees, Board and Information Services

1. ADOPTION OF THE AGENDA

1.1 July 7, 2017 Regular Meeting Agenda It was MOVED and SECONDED That the Performance and Audit Committee adopt the agenda for its regular meeting scheduled for July 7, 2017 as circulated.

CARRIED 2. ADOPTION OF THE MINUTES

2.1 April 13, 2017 Regular Meeting Minutes

It was MOVED and SECONDED That the Performance and Audit Committee adopt the minutes of its regular meeting held April 13, 2017 as circulated.

CARRIED

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Text Box

2.1


3. DELEGATIONS No items presented.

4. INVITED PRESENTATIONS

No items presented. 5. REPORTS FROM COMMITTEE OR STAFF

5.1 Corporate Allocation Policy Report dated June 28, 2017 from Phil Trotzuk, Chief Financial Officer, seeking the Performance and Audit Committee’s endorsement of the Corporate Allocation Policy. In response to questions, members were informed about:

anticipated impacts and/or unintended consequences of the policy

potential impact on property tax

possibility of staging the cost for smaller jurisdictions

opportunity for municipalities to opt out of services Discussion ensued on the policy implementation process, and a recommendation to include within the policy an embedded review structure every five years to fit in with the budget cycle. A subsequent motion to direct staff to review options for the implementation of the Corporate Allocation Policy in future budget years was brought forward. It was MOVED and SECONDED That the Performance and Audit Committee endorse the Corporate Allocation Policy as presented in the attached report, dated June 27, 2017, titled “Corporate Allocation Policy”.

CARRIED It was MOVED and SECONDED That the MVRD Board direct staff to review options for the implementation of the Corporate Allocation Policy in future budget years.

CARRIED Presentation material titled “Corporate Allocation Policy” is retained with the July 7, 2017 Performance and Audit Committee agenda.

5.2 GVS&DD Development Cost Charge Program Review - Update Report dated, June 26, 2017 from Dean Rear, Director, Financial Planning and Operations, Financial Services, seeking the Performance and Audit Committee’s endorsement of the updated GVS&DD Development Charge rates and consultation plan.

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In response to questions, members were informed about:

rationale behind higher household rates in the North Shore municipalities

explanation of the term “household impact” in the attached table and its relevance to the revised DCC rates

reason behind the policy not being reviewed for an extended period of time

whether secondary suites and laneway houses incur DCC charges

rationale behind DCC charges being calculated at a flat rate rather based on square footage

It was MOVED and SECONDED That the Performance and Audit Committee endorse in principle the updated GVS&DD Development Charge rates and consultation plan as presented in the attached report, dated June 23, 2017, titled “GVS&DD Development Cost Charge Program Review - Update”.

CARRIED Presentation material titled “GVS&DD Development Cost Charge Program Review - Update” is retained with the July 7, 2017 Performance and Audit Committee agenda.

5.3 City of White Rock – “Metro Vancouver Regional District Security Issuing Bylaw No. 1247, 2017” Report dated June 26, 2017 from Dean Rear, Director, Financial Planning and Operations, Financial Services, seeking Board consideration to adopt a Security Issuing Bylaw to authorize a borrowing request from the City of White Rock in the amount of $2,062,000 for water system infrastructure construction and improvement. It was MOVED and SECONDED That the MVRD Board: a) pursuant to Sections 182(1)(b) and 182(2)(a) of the Community Charter, give

consent to the request for financing from the City of White Rock in the amount of $2,062,000; and

b) give first, second and third reading to “Metro Vancouver Regional District Security Issuing Bylaw No. 1247, 2017” being a bylaw to authorize the entering into an Agreement respecting financing between the Metro Vancouver Regional District and the Municipal Finance Authority of British Columbia; and

c) pass and finally adopt “Metro Vancouver Regional District Security Issuing Bylaw No. 1247, 2017”; and

d) forward “Metro Vancouver Regional District Security Issuing Bylaw No. 1247, 2017” to the Inspector of Municipalities for Certificate of Approval.

CARRIED

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5.4 Township of Langley – “Metro Vancouver Regional District Security Issuing Bylaw No. 1248, 2017” Report dated June 26, 2017, from Dean Rear, Financial Planning and Operations, Financial Services, seeking Board consideration to adopt a Security Issuing Bylaw to authorize a borrowing request from the Township of Langley in the amount of $25,460,000 for the purposes of overpass widening at 208 street and the construction of the interchange at 216 street. It was MOVED and SECONDED That the MVRD Board: a) pursuant to Sections 182(1)(b) and 182(2)(a) of the Community Charter, give

consent to the request for financing from the Township of Langley in the amount of $25,460,000; and




CARRIED

5.5 Village of Lions Bay – “Metro Vancouver Regional District Security Issuing Bylaw No. 1249, 2017” Report dated June 26, 2017, from Dean Rear Financial Planning and Operations, Financial Services, seeking Board consideration to adopt a Security Issuing Bylaw to authorize a borrowing request from the Village of Lions Bay in the amount of $460,900 for the purposes of engineering, purchasing and constructing capital works. It was MOVED and SECONDED That the MVRD Board: a) pursuant to Sections 182(1)(b) and 182(2)(a) of the Community Charter, give

consent to the request for financing from the Village of Lions Bay in the amount of $460,900; and




CARRIED

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5.6 Interim Financial Performance Report - May 2017 Report dated June 16, 2017, from Dean Rear Financial Planning and Operations, Financial Services, updating the Committee on financial performance with projections through to the end of the fiscal year.

It was MOVED and SECONDED That the Performance and Audit Committee receive for information the report dated June 16, 2017, titled “Interim Financial Performance Report - May 2017”.

CARRIED

5.7 Investment Position and Returns - January 1 to April 30, 2017 Report dated June 19, 2017, from Dean Rear, Financial Planning and Operations, Financial Services, reporting to the Committee on investment performance and related information.

It was MOVED and SECONDED That the Performance and Audit Committee receive for information the report dated June 19, 2017, titled “Investment Position and Returns – January 1 to April 30, 2017”.

CARRIED

5.8 Status of Water, Liquid Waste and Solid Waste Capital Expenditures to April 30, 2017 Report dated June 12, 2017, from Dean Rear, Financial Planning and Operations, Financial Services, reporting on the status of the capital projects for Water, Liquid Waste and Solid Waste.

It was MOVED and SECONDED That the Performance and Audit Committee receive for information the report dated June 12, 2017, titled “Status of Water, Liquid Waste and Solid Waste Capital Expenditures to April 30, 2017”.

CARRIED

5.9 Metro Vancouver Banking Services Report dated June 18, 2017, from Dean Rear, Financial Planning and Operations, Financial Services, updating the Performance and Audit Committee on banking services utilized by Metro Vancouver, the improvements that have been made, and the opportunities that are being explored to enhance efficiencies in the processes related to banking. It was MOVED and SECONDED That the Performance and Audit Committee receive for information the report dated June 18, 2017, titled “Metro Vancouver Banking Services”.

CARRIED

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5.10 Tender/Contract Award Information – March to May 2017 Report dated June 23, 2017 from Roy Moulder, Division Manager, Purchasing and Risk Management Financial Services Department, informing the Performance and Audit Committee on contracts, handled through the Purchasing and Risk Management Division, with a total anticipated value at or in excess of $500,000 (exclusive of taxes). It was MOVED and SECONDED That the Performance and Audit Committee receive for information the report dated June 23, 2017, titled “Tender/Contract Award Information – March to May 2017”.

CARRIED

5.11 Manager’s Report Report dated June 23, 2017 from Phil Trotzuk, Chief Financial Officer, updating the Performance and Audit Committee on the 2017 Work Plan. It was MOVED and SECONDED That the Performance and Audit Committee receive for information the report dated June 23, 2017, titled “Manager’s Report”.

CARRIED

6. INFORMATION ITEMS No items presented.

7. OTHER BUSINESS No items presented.

8. BUSINESS ARISING FROM DELEGATIONS No items presented.

9. RESOLUTION TO CLOSE MEETING

It was MOVED and SECONDED That the Performance and Audit close its regular meeting schedule for July 7, 2017 pursuant to the Community Charter provisions, Section 90 (1) (i) as follows: 90 (1) A part of the meeting may be closed to the public if the subject matter being

considered relates to or is one or more of the following: (i) the receipt of advice that is subject to solicitor-client privilege, including

communications necessary for that purpose.” CARRIED

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10. ADJOURNMENT/CONCLUSION It was MOVED and SECONDED That the Performance and Audit Committee adjourn its regular meeting of July 7, 2017.

CARRIED

(Time: 10:48 a.m.) ____________________________ ____________________________ Agata Kosinski, Richard Walton, Chair Assistant to Regional Committees 22451361 FINAL

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To: Performance and Audit Committee From: Dean Rear, Director - Financial Planning & Operations Date: September 25, 2017 Meeting Date: October 6, 2017 Subject: Interim Financial Performance Report - August 2017 RECOMMENDATION That the Performance and Audit Committee receive for information the report dated September 25, 2017, titled “Interim Financial Performance Report - August 2017”. PURPOSE To present the Committee with an update on financial performance with projections through to the end of the fiscal year. BACKGROUND The Performance and Audit Committee Terms of Reference require that the Committee be provided, three times per year, an update on the financial performance of the Metro Vancouver Districts and Metro Vancouver Housing Corporation with the report on the year-end results also sent to the Board. This is the second report for 2017 and is based on operating experience through the end of August. OPERATING RESULTS Financial Services staff work with departments to review and understand their financial operating results through to the end of the reporting period to establish revenue and expenditure trends and identify issues to be considered in projecting results from operations through to the end of the year. This information forms the basis for the explanations and trend analysis of key financial indicators and is provided in Attachment 1. At a high level, key factors for 2017 continue to be:

• Higher than anticipated volumes in Solid Waste Services. • Deferral or delay of some projects/initiatives resulting in lower spending. • Increasing retirements.

With these and other factors taken into consideration, the Districts and Housing Corporation are projecting a combined surplus from operations of approximately $36.0 million for 2017, as broken down in the following table:

5.2

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Interim Financial Performance Report - August 2017 Performance and Audit Committee Regular Committee Meeting Date: October 6, 2017

Page 2 of 3

$ Millions

Regional District: The projected operating surplus in the Regional District can be mainly attributed to underspends in staffing with vacancies currently being recruited in Regional Planning, Air Quality, Labour Relations, and Regional Parks. As well, there have been fewer Board and Committee meetings than anticipated. Some planned expenditures have either been deferred or delayed, including legal costs and miscellaneous operating and project initiatives in several functional areas. Water District: The Water District is projecting a surplus to budget of $11.8 million for 2017, with the delay/deferral of some operating projects, reduced operational expenditures for water treatment and distribution, staff vacancies currently under recruitment, and debt service savings from favourable debt issue refinancing results as well as lower capital expenditure levels than anticipated. Unbudgeted revenues of $3.4 million are projected from a retroactive lease agreement for antenna space on our LSCR communication tower. Liquid Waste: The projected operating surplus of approximately $7.6 million is primarily due to projected expenditures less than budget. Key reasons for this include the cancellation of some minor capital work, projected underspends in residuals and maintenance program work as well as underspends on miscellaneous operational planning and project work. Debt servicing costs will be lower than budget due to beneficial debt refinancing. These are offset slightly by less than budgeted revenues from reduced reserve usage for planned projects, and residual work offset by higher miscellaneous revenue and development cost charge utilization. Solid Waste: Higher than expected waste flows combined with management of expenditures has led to projected results being better than anticipated when compared to the approved 2017 budget. The expected net operational gains will increase the projected surplus to around $10.9 million compared to a planned budget reserves contribution from generated surplus of $4.9 million. MV Housing Corporation: The projected surplus net income position is primarily due to higher than expected rental revenues combined with projected operating expenditure levels less than budget. In addition to the above projected surpluses, Corporate Programs are anticipated to be surplus to budget by approximately $3.8 million due primarily to a controlled reduction of head office related debt along with repairs and maintenance expenditures and staff vacancies currently being recruited.

Revenues

Projected Surplus/(Deficit)

Operating Expenditures


Debt Expenditures


Total


Regional District $ 0.2 $ 1.9 $0.0 $ 2.1 Water District 3.1 4.2 4.5 11.8 Sewerage & Drainage: Liquid Waste Services (1.8) 6.5 2.9 7.6 Solid Waste Services 11.3 (0.7) 0.3 10.9 MV Housing Corporation 1.7 1.8 0.1 3.6 $ 14.5 $ 13.7 $ 7.8 $ 36.0

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Interim Financial Performance Report - August 2017 Performance and Audit Committee Regular Committee Meeting Date: October 6, 2017

Page 3 of 3

FINANCIAL INDICATORS The table below summarizes the list of 2017 projected financial indicators highlighting Metro Vancouver’s ability to provide services to the region on a sustainable basis. The projections are compared to 2016 actual results. Detail calculations are included in Attachment 1.

2016

2017

Actual

Projected

Municipal Property Tax and Levies/Total Revenue 36.6%

37.1%

Debt Service Costs/Total Revenue 17.9%

18.1%

Interest Costs/Total Revenue 6.6%

6.8%

Operating Reserves/Total Revenue 10.9%

11.3%

Total Municipal Taxes, Water, Sewer and Solid Waste Charges Per Capita $233

$240 ALTERNATIVES This report is provided for information. No alternatives are presented. FINANCIAL IMPLICATIONS This report provides summary information on 2017 projected operational results which, at this time, shows an overall surplus to budget of $36.0 million. Board policy sets out the use of operating surpluses. Any surplus finally accounted for at year end would be first used to avoid or pay down debt. Should this not be feasible due to the nature of the function, then the surpluses will be used for one-time future expenditures or to reduce future tax requisitions, levies or fees to the member municipalities. SUMMARY / CONCLUSION The 2017 projected financial results for the Metro Vancouver entities and functions are either on or surplus to budget. Attachments: 1. 2017 Projected Financial Performance as of August 2017 23226356

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Metro Vancouver Districts

2017 Projected Financial Performance As of August 2017

June 2017

ATTACHMENT 1

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Table of Contents

Statement of Surplus/(Deficit) ............................................................ 1-2 District Summaries

• Regional District Summary .......................................................... 3-4

• Water District Summary ................................................................. 5

• Sewerage & Drainage District Summaries

Liquid Waste .......................................................................... 6

Solid Waste ........................................................................... 6

• Housing Corporation Summary ...................................................... 7

• Corporate Programs ....................................................................... 8

Financial Indicators ............................................................................ 9-11

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Metro Vancouver Districts Statement of Surplus (Deficit) For the period ending August 31, 2017

2017 Year End ProjectionProjected

Annual* Year End Year End % VarianceBudget Forecast Variance to Budget

DISTRICT / CORPORATION

Regional DistrictRevenue 65,570,380 65,720,763 150,383 0.2%Expenditure 65,570,380 63,576,238 1,994,142 3.0%Surplus (Deficit) - 2,144,525 2,144,525 3.3%

Water DistrictRevenue 265,082,925 268,190,952 3,108,027 1.2%Expenditure 265,082,925 256,370,720 8,712,205 3.3%Surplus (Deficit) - 11,820,232 11,820,232 4.5%

Sewerage and Drainage District Liquid Waste

Revenue 236,257,900 234,410,685 (1,847,215) (0.8%)Expenditure 236,257,900 226,826,577 9,431,323 4.0%Surplus (Deficit) - 7,584,108 7,584,108 3.2%

Solid Waste Revenue 94,396,195 105,719,803 11,323,608 12.0%Expenditure 94,396,195 94,780,804 (384,609) (0.4%)Surplus (Deficit) - 10,938,999 10,938,999 11.6%

MV Housing CorporationRevenue 41,083,767 42,766,996 1,683,229 4.1%Expenditure 41,083,767 39,196,901 1,886,866 4.6%Surplus (Deficit) - 3,570,095 3,570,095 8.7%

Consolidated Surplus (Deficit) - 36,057,959 36,057,959 5.1%

* 2017 Budget includes reserve and surplus carry-forward applications as approved by the Board.

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Metro Vancouver Districts Regional Function's Surplus (Deficit)

For the period ended August 31, 2017

2017 Year End ProjectionProjected %

Annual* Year End Year End VarianceBudget Forecast Variance to Budget

FUNCTION

E911 Emergency TelephoneRevenue 4,187,876 4,187,876 - 0.0%Expenditure 4,187,876 4,187,876 - 0.0%Surplus (Deficit) - - - -

Air Quality Revenue 10,251,794 10,206,723 (45,071) (0.4%)Expenditure 10,251,794 10,091,294 160,500 1.6%Surplus (Deficit) - 115,429 115,429 1.1%

General Government Revenue 6,176,153 6,176,153 - 0.0%Expenditure 6,176,153 5,595,153 581,000 9.4%Surplus (Deficit) - 581,000 581,000 9.4%

Labour Relations Revenue 2,703,516 2,703,516 - 0.0%Expenditure 2,703,516 2,533,516 170,000 6.3%Surplus (Deficit) - 170,000 170,000 6.3%

Regional Emergency Management Revenue 397,000 397,000 - 0.0%Expenditure 397,000 397,000 - 0.0%Surplus (Deficit) - - - -

Regional GPS Revenue 370,719 394,719 24,000 6.5%Expenditure 370,719 320,719 50,000 13.5%Surplus (Deficit) - 74,000 74,000 20.0%

Regional Parks Revenue 36,233,073 36,384,406 151,333 0.4%Expenditure 36,233,073 35,712,431 520,642 1.4%Surplus (Deficit) - 671,975 671,975 1.9%

Regional Planning Revenue 3,771,769 3,771,769 - 0.0%Expenditure 3,771,769 3,327,769 444,000 11.8%Surplus (Deficit) - 444,000 444,000 11.8%

Electoral Area Revenue 582,568 597,689 15,121 2.6%Expenditure 582,568 514,568 68,000 11.7%Surplus (Deficit) - 83,121 83,121 14.3%

Sasamat Fire Protection Service Revenue 895,912 900,912 5,000 0.6%Expenditure 895,912 895,912 - 0.0%Surplus (Deficit) - 5,000 5,000 0.6%

Regional Surplus (Deficit) - 2,144,525 2,144,525 3.3%

* 2017 Budget includes reserve and surplus carry-forward applications as approved by the Board.

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Metro Vancouver Districts 2017 Financial Performance

District Summaries

Metro Vancouver Regional District Through August, the timing of actual expenditures has been slower than that anticipated in the budget, particularly in General Government, Regional Parks, Regional Planning, Air Quality, and the Labour Relations functional areas. It is expected that the majority of the delayed expenditures will be incurred by year-end and the surplus to budget will be approximately $2.1 million for the year, which will be due primarily to staff vacancies as recruitment efforts continue, lower than expected legal costs as well as Board and Committee meeting costs being lower than anticipated. E911 Emergency Telephone E911 is projecting to be on budget by the end of the year. Air Quality Air Quality is projected to be in a surplus to budget position of approximately $115,000 by year end primarily due to unfilled positions currently under recruitment offset by budgeted legal fees for appeals related to regulation and enforcement not expected to be spent by the end of the year. General Government General Government is expected to finish the year with a majority of its initiatives complete. The function is projecting a surplus to budget of close to $581,000 primarily due to savings from Board and Committee meetings. Labour Relations (Regional Employer Services) Labour Relations is experiencing lower than expected expenditures on legal costs due to settlements without arbitration, as well as some deferred consulting costs due to the timing of deliverables. A surplus to budget of close to $170,000 is expected for the year due to these factors combined with salary underspends for vacant positions with ongoing recruitment efforts. Regional Emergency Management (REM) Regional Emergency Management is forecasting to be on or close to approved budget at year end. Regional Global Positioning System (GPS) GPS is forecasting a surplus to budget of approximately $74,000 for the year due primarily to program expenditures slightly under budget and subscription revenues higher than budgeted.

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Regional Parks Regional Parks is in a surplus position at the end of August of approximately $2.1 million. The main contributing factors to the surplus include delay in filling staff vacancies, the deferral of some consulting work until later in the year, the deferral in some work at Burns Bog including the Delta Nature Reserve, and legal costs for the Colony Farm litigation are a lot less than expected. More revenues are received than expected at the moment due mostly to more filming revenues as favorable economic factors are stimulating filming in BC. At this time, while it is expected that most delayed expenditures year-to-date will be incurred by year end with some of the current vacancies to be filled, Regional Parks is expecting to be in a surplus position of close to $672,000 for the year due primarily to legal costs lower than expected and filming revenues in excess of budget. The 2017 Parks Capital Maintenance program has an annual budget of $2,620,000. As at the end of August, approximately $1,582,000 has been expended. However, the program is expected to be over budget by $710,000 as most of the bridge work is done later in the year, and invoices are still being paid for work done. This will be offset by underspends in the Capital Replacement and Development Program. For the Capital Replacement and Development program, to date $980,000 has been spent of the $4,675,000 budget approved for the year. A few small projects have been deferred along with the scope of the Aldergrove management plan project has been reduced. It is expected that the Capital Development and Replacement program will be approximately $1,163,000 under approved budget. For the Heritage Parkland Acquisition program, $1,025,000 has been spent to date of the $4,000,000 approved expenditure budget. However, it is likely that some late land purchase acquisitions will be completed by year end, resulting in total expenditure for the year of close to $5,800,000. This projected excess spending over budget of $1,800,000 will be requested with funding from Heritage Parkland Acquisition Fund Reserves, which has adequate funds at this time. Regional Planning For Regional Planning, while some project delays have resulted in lower consulting expenditures to date which are expected to be spent by year end. Current vacancies are expected to be filled by year end resulting in a projected surplus of close to $444,000 due primarily to salary underspends. Electoral Areas Electoral Areas is expected to finish the year with a surplus to budget of close to $83,000 due primarily to salary underspends. Sasamat Fire Protection Service The function is projecting a surplus at year end of approximately $5,000 primarily due to an unexpected and unbudgeted grant from BC Hydro received in early 2017.

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Greater Vancouver Water District Water consumption through the end of August is closed to that projected. Final water sales revenue, dependent upon the weather for the remaining part of the year, is not expected to vary materially from budget. As well, unbudgeted revenues of $3.4 million are projected from a retroactive lease agreement for antenna space on the LSCR communication tower. Water District expenditures through the end of August are lower than budget due primarily to the planned implementation of several operations and maintenance projects to occur later in the year along with reduced operational expenditures for water treatment and distribution. By year-end, expenditures on operations are expected to be below budget by approximately $4.2 million, largely the result of savings in engineering and maintenance project costs, lower expenditures for water treatment and distribution, and underspends from position vacancies under recruitment. In addition, debt service cost savings of approximately $4.5 million are projected due to less interest costs resulting from favourable debt refinancing during the year combined with lower capital expenditure levels than budgeted. The Water District is currently projecting an overall operating surplus to budget of approximately $11.8 million by year end.

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Greater Vancouver Sewerage and Drainage District Liquid Waste Liquid Waste is anticipating a yearend surplus to budget of approximately $7.6 million primarily due to overall function’s operational and debt service costs projected to be less than budgeted levels. Through to the end of August, the function is seeing some delays in operational expenditures predominantly for residuals costs, maintenance, quality control and minor capital work plus debt service costs slightly lower than budget due to lower interest costs resulting from beneficial re-financing offset by year to date industrial discharge revenues being slightly behind expected levels. Projecting to yearend, Liquid Waste is anticipating a surplus of close to $7.6 million. The primary contributors to this surplus are expected lower operating expenditures of $6.6 million from reduced minor capital work costs due to the cancellation of several planned projects (to mitigate some unbudgeted operating costs elsewhere in the function), slightly less than budget residuals and maintenance costs along with some miscellaneous planning less than budget and some research and innovation project work being. In addition, debt service costs are expected to show a surplus of approximately $2.8 million due to lower interest costs resulting from debt issue refinancing. Offsetting these expenditure surpluses are revenues projected to be slightly below budget by $1.8 million due primarily to sustainability project and residuals reserve funding applications not expected to be utilized ($3.8 million). Miscellaneous revenues are projected to be more than budget ($1 million) and the use of development cost charge funding is projected to be higher than budget ($1 million.). Solid Waste Higher than expected waste flows combined with management of expenditures has led to projected results being higher than anticipated when compared to the approved 2017 budget. The function is expecting that the net operational gains will result in a projected 2017 surplus of approximately $10.9 million, approximately $6 million higher than the budgeted surplus of $4.9 million for the year. The increased waste flows and revenues received thereon are primarily related to new materials being delivered into the regional system that were previously disposed at either remote landfills or at a local construction and demolition waste landfill. Increased expenses are primarily related to increased contingency landfill quantities – waste that cannot be managed at the function’s Waste-to-Energy Facility or at the Vancouver Landfill and is being shipped to remote landfills for disposal.

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Metro Vancouver Housing Corporation (MVHC) MVHC is expecting a surplus to budget of approximately $3.6 million by year-end. Revenues for the first eight months of the year are ahead of budget due to higher than budgeted net rental revenues, tenant rental subsidies received in advance combined with fewer vacancies than expected. The year-end revenue surplus result is projected to be more than budget by approximately $1.7 million. Expenditures through the end of August are substantially less than budget due to maintenance efficiency gains, the timing of some miscellaneous expenditures compared to budget and position vacancies. The overall actual expenditures are expected to be approximately $1.9 million less than budget by year end due to the ongoing review of existing maintenance programs, maintenance efficiency gains along with some labour underspends on position vacancies being actively recruited. The 2017 Housing Capital Replacement program annual budget of $7.0 million. As of August end, approximately $2.8 million had been spent for capital replacement expenses. The program is expected to be on or close to budget at year end. With respect to Housing Development capital, to date $565,000 of the $5.7 million budget has been spent, primarily on site preparation for the Heather Place redevelopment. The year-end forecast for the program is expected to be $2.7 million due to delay in permit approval, with the balance of the under expenditure to planned budget level to be deferred and spent in the subsequent budget year. Corporate Programs Corporate Programs are anticipating a surplus to budget of approximately $3.8 million due primarily to a controlled reduction of head office repairs and maintenance and staff vacancies currently being recruited. Corporate Planning The function is forecast to be on budget by year end. External Relations Currently dealing with the timing of expenditures, External Relations is forecasting a surplus to budget of approximately $50,000 by year end primarily due to timing of filling of position vacancies. Human Resources Through August, the Human Resources department has been trending underspent due to legal fees and the timing of training/other costs. By year end, the function is projected to be close to budget. Financial Services The Financial Services department is underspent to date primarily due to existing staff vacancies held unfilled until the implementation of the new Financial Management System (FMS) and other positions currently being recruited. The service is projecting a yearend surplus of close to $680,000.

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Legal and Legislative Services Through August, Legal and Legislative Services is currently underspent for the year due to delayed expenditures pertaining to the Information Management program and ongoing recruitment for the In House Legal program. The service is projecting a surplus of approximately $370,000 by year end. Corporate Services Corporate Services is forecasting a $600,000 building operations surplus to budget by year end primarily due to Building Operations underspending at the Kingsway and Kathleen buildings. Only the necessary repairs are being undertaken as we await the move into Metrotower III before the end of the year. Metrotower III operations will also likely be in a surplus position by year end due to the delayed move from September 1 to November 1. In addition to operational underspends, a further $2.3 million is anticipated to be under spent on debt servicing costs for the buildings offset by slightly less than budgeted revenues of close to $200,000 for film, parking and tenant recoveries. The Corporate Safety, Security and Emergency Management division programs have been trending underspent through to the end of August due primarily to the seasonal nature of expenses but the division is expected to be close to budget at year end. As well, Information Technology (IT) services has been underspent to date due to the timing of consulting and software purchases for major projects such as the FMS, and infrastructure and desktop replacement purchases, however the service is expected to finish the year close to budget. Homelessness Partnering Strategy (Program under Administration) The Homelessness Partnering Strategy (HPS) program, funded 100% by the federal government, is projecting to spend the entire 2017 budget.

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Metro Vancouver Districts Financial Indicators

These ratios are intended to help indicate the Metro Vancouver Districts’ financial ability to continue to provide services to the region on a sustainable basis. This involves evaluating a number of factors, including the ongoing ability to ensure revenues meet expenditures, ability to meet debt obligations, and the flexibility to address unexpected contingencies. Forecast ratios can help to identify potential financial problems in advance. 1) Municipal Property Tax and Levies / Total Revenue This ratio is a measure of the diversification of revenues. A high ratio indicates a reliance on property tax related levies / fees. A low ratio illustrates a greater range of revenues which is seen as beneficial. However, other revenue streams may not be sustainable or fluctuate more than tax requisitions. 2014 Actual

2015 Actual 2016 Actual 2017 Budget 2017 Projected

Total Property tax/levies $232,429,444 35.5% $239,867,949 36.0% $250,542,028 36.6% $266,131,902 37.9% $266,131,902 37.1% Total Revenue** $653,970,533 $666,212,758 $684,548,274 $702,391,167 $716,809,199 The MVRD has a reasonably well diversified revenue base. Some revenue streams such as Water Sales and Solid Waste User Fees are subject to fluctuations during the year. 2) i) Debt Service Costs/ Total Revenue This is the percentage of revenue committed to payment of interest and principal on temporary and long-term debt for the regional, sewer, solid waste and water operations. A high percentage indicates greater use of revenues for the repayment of debt, and less ability to adjust to unplanned events and changing circumstances. 2014 Actual


Debt Service Costs $122,877,075 18.8% $121,415,131 18.2% $122,585,472 17.9% $138,718,280 19.7% $129,490,556 18.1% Total Revenue** $653,970,533 $666,212,758 $684,548,274 $702,391,167 $716,809,199 **2017 Budget includes budgeted reserve, surplus carry-forward items or other additional reserve applications as approved by the Board.

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2) ii) Interest Costs/ Total Revenue This is the percentage of revenue committed to payment of interest on temporary and long-term debt for the regional, sewer, solid waste and water operations. A high percentage indicates greater use of revenues for servicing interest on outstanding debt, and less ability to adjust to unplanned events and changing circumstances. 2014 Actual


Interest Costs $49,744,618 7.6% $46,884,034 7.0% $45,154,165 6.6% $63,919,180 9.1% $48,756,615 6.8% Total Revenue** $653,970,533 $666,212,758 $684,548,274 $702,391,167 $716,809,199 Both debt service costs and interest costs as a percentage of revenue are down compared to current budget indicating less of revenues are required to service outstanding debt (principal and interest) and more is available to fund priority projects. 3) Operating Reserves/ Total Revenues Reserve levels are an indicator of financial strength since they provide the ability to meet unforeseen expenditures or revenue losses. 2014 Actual


Operating Reserves $77,547,061 11.9% $71,660,837 10.8% $74,874,847 10.9% $48,612,384 6.9% $81,012,127 11.3% Total Revenue** $653,970,533 $666,212,758 $684,548,274 $702,391,167 $716,809,199 Projected operating reserve levels are slightly higher than that projected in the current budget but are comparable to prior years’ actual reserve levels. The level of operating reserves remains adequate to meet potential unexpected contingencies. **2017 Budget includes budgeted reserve, surplus carry-forward items or other additional reserve applications as approved by the Board.

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4) Total Municipal Taxes, Water, Sewer and Solid Waste Charges / Per Capita This indicator is a representation of the per capita cost impact of the regions tax payer supported services. These costs are passed on to the tax payer through our member municipalities. The 2017 population is assumed to increase at a rate of 1.5% over 2016. 2014 Actual

Per

Capita 2015 Actual Per

Capita 2016 Actual

Per

Capita 2017 Budget Per

Capita 2017 Projected

Per

Capita Total Tax Revenue *** $559,403,266 $225 $571,024,515 $227 $595,144,960 $233 $613,215,889 $236 $622,681,464 $240 Total Population **** 2,481,148 2,516,560 2,558,029 2,596,399 2,596,399

The projected increase in the actuals over the budget for 2017 is primarily a result of an increase in projected revenues for Solid Waste User Fees. ** 2017 Budget includes budgeted reserve, surplus carry-forward items or other additional reserve applications as approved by the Board. *** Total Tax Revenue is defined as Regional District Tax Requisitions, Water Sales, Sewerage & Drainage Levies and Solid Waste User Fees. **** Based on Demographic Analysis Section, BC Stats, Ministry of Technology, Innovation and Citizens’ Services, Government of British

Columbia, December 2016.

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To: Performance and Audit Committee From: Dean Rear, Director - Financial Planning & Operations Date: August 24, 2017 Meeting date: October 6, 2017 Subject: Semi-Annual Report on GVS&DD Development Cost Charges RECOMMENDATION That the Performance and Audit Committee receive for information the report dated August 24, 2017 titled “Semi-Annual Report on GVS&DD Development Cost Charges”. PURPOSE To report on the GVS&DD Development Cost Charge (DCC) collections during the first half of 2017, as required in the Board’s policy. BACKGROUND Regional GVS&DD Development Cost Charges are collected on behalf of Metro Vancouver, as set out in the Board approved DCC Bylaw, by member municipalities and remitted twice a year. DCC’s are used to fund growth related capital expenditures. Board policy requires that the DCC revenues be reported to the Committee on a semi-annual basis. This is the first report for 2017. DCC COLLECTIONS The revenues for the period January 1 to June 30 of this year are up $2.28 million (or 21.2 %) over 2016 1st half levels. The revenues highlight the relatively consistent level of ongoing development in the region over the past year. DCC revenues received last year and 1st half of 2017 are as follows: ($ millions)

Fraser Lulu N. Shore Vancouver Regional Total 2016 1st half $5.390 $0.423 $0.253 $0.686 $3.976 $10.728 2016 2nd half $5.826 $0.180 $0.228 $0.974 $4.296 $11.504 2017 1st half $6.599 $0.330 $0.484 $0.819 $4.775 $13.007

Each year, the sewerage growth capital projects that are undertaken are funded through long term debt financing utilizing a 15-year amortization period, for which the DCC’s received are used to pay the principal portion of the borrowing. Any excess DCC revenues are maintained as deferred revenues for future application as required. The DCC deferred revenue balances as at December 31, 2016 were as follows:

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Semi-Annual Report on GVS&DD Development Cost Charges Performance and Audit Committee Regular Committee Meeting Date: October 6, 2017

Page 2 of 2

Fraser Sewer Area $109,256,180 Lulu Island Sewer Area 11,577,882 North Shore Sewer Area 3,863,499 Vancouver Sewer Area 26,929,813 Regional 109,280,112

$260,907,486 A review is currently underway which will assess the DCC program relative to future growth requirements in the region. ALTERNATIVES This is an information report. No alternatives are presented. FINANCIAL IMPLICATIONS The DCC program was established pursuant to the concept of “Development Pays for Growth”. Should the revenues collected be inadequate to fund the Sewerage growth related projects, the funding burden would default to Sewer levies collected from the GVS&DD member municipalities. SUMMARY / CONCLUSION DCC collections for the first half of 2017 were $13.007 million. DCC’s received are used to pay the principal portion of the borrowing for growth related GVS&DD projects. As the requirement for capital projects related to growth is substantial, a review of the DCC rates is underway assessing the long term adequacy of the DCC program. In the medium term, current DCC revenue levels as well as the deferred revenues appear adequate. 23226884

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To: Performance and Audit Committee From: Dean Rear, Director - Financial Planning and Operations Date: September 14, 2017 Meeting Date: October 6, 2017 Subject: Investment Position and Returns – May 1 to August 31, 2017 RECOMMENDATION That the Performance and Audit Committee receive for information the report dated September 14, 2017, titled “Investment Position and Returns – May 1 to August 31, 2017”. PURPOSE To report investment performance and related information for receipt by the Performance and Audit Committee. BACKGROUND Metro Vancouver’s Corporate Investment Policy requires that an investment update report be presented to the Committee three times per year. This is the second report for 2017.

INVESTMENT CATEGORIES Short term investments, those with terms of less than one year at the time of investment and have the highest degree of liquidity, are used to meet working cash requirements. These normally include Provincial debt instruments, Bankers’ Acceptances and Credit Union Term Deposits. Regular cash demands as well as policy objectives require that adequate liquidity is maintained. This achieved by keeping a portion of the portfolio in short term investments. Long term investments which have terms greater than one year at the time of investment are used to meet longer term cash requirements. These investments normally include Canada, Provincial, and Canadian Bank bonds as well as Credit Union Term Deposits that are greater than one year. These holdings are generally less liquid than short term investments and are held for a higher overall rate of return. Cultural Reserve investments are long term investments whose revenues have been set aside to help fund Metro Vancouver’s annual contributions to cultural activities.

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Investment Position and Returns – May 1 to August 31, 2017 Performance and Audit Committee Regular Committee Meeting Date: October 6, 2017

Page 2 of 5

OVERALL INVESTMENT RETURNS Table 1

Benchmarks Selected benchmarks are provided in tables 2 and 3 as reasonable general comparisons to each category. They are intended to be indicative of and comparable to each of the portfolios on an ongoing basis. These benchmarks are consistent from period to period such that the trending of results is possible. The Corporate Investment Policy requires that we compare investment performance against specific benchmark returns. Short term benchmarks are taken directly from the Bank of Canada and the Municipal Finance Authority (MFA). Rates from the Bank of Canada are expressed as annual rates which need to be “adjusted” to a four month reporting period. They are divided by three for an estimate over the four month period. The performance figures on the MFA Money Market Fund are not required to be adjusted. MFA’s Intermediate Fund and Bond Fund benchmarks are used as benchmarks for both the long term portfolio and the Cultural Reserve portfolio. These two benchmarks must be considered together as the combination more accurately reflects the terms of the long term portfolio than either of the two fund benchmarks individually. However, in the daily operation of their funds the MFA faces many liquidity demands that Metro Vancouver does not. Allowing for these cash demands can affect portfolio yields considerably. Short Term Investment Performance As at August 31, 2017, the short term portfolio held a total of $109.1 million dollars (at historic cost/book value) and represented approximately 16.8% of total investments. Looking at the “days to maturity” for all investments (combined short and long), those investments that will mature in the coming year account for approximately 37.4% of total investments. A listing of all short term investments as at August 31, 2017 can be found on Schedule 1 of this report with expected maturities illustrated in the charts included in Schedule 4. Table 2 details performance during the period compared to benchmarks.

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Page 3 of 5

Table 2

Short term portfolio performance exceeded all of our benchmarks in the period. The estimated annualized yield of 1.50% at the end of August as shown in Table 2 increased from 1.44% reported at the end of April while the weighted average term decreased to 135 days from 171 days since April, as short-term rates moved higher following the Bank of Canada’s interest rate hike. Long Term Investment Performance As at August 31, 2017, the long term portfolio held a total of $537.2 million (at historical cost/book value) representing 82.8% of all investments. The annualized yield of 2.21%, shown in Table 3, is calculated for comparison to benchmark. Overall, this return is comparable to the results reported as at April 30, 2017 of 2.19%. A detailed listing of long term investments is located on Schedule 2 following this report with expected maturities illustrated in the charts included in Schedule 4. The Cultural Reserve portfolio held $2.2 million (at historical cost/book value) or approx. 0.4% of total investments with a weighted average term to maturity of 5.8 years compared to 6.2 years as at April 30, 2017, and an estimated annualized yield of 2.73% compared to 2.70% at the end of April. A detailed listing of investments held in this portfolio is located on Schedule 3. Table 3 details performance of both the Long-Term and Cultural Reserve Portfolio during the period compared to our benchmarks. The performance of the long term portfolios in this reporting period exceeded the returns of both the MFA Intermediate and the MFA Bond Fund. The MFA funds experienced a significant decline in the months of June and July as the Canadian bond yields moved sharply higher in anticipation of a rate hike by the Bank of Canada. Significant fluctuations in the MFA funds are due to mark to market adjustments over the course of the year.

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Page 4 of 5

Table 3

The weighted average term for the long term portfolio at the end of August is 2.8 years compared to 0.9 years for the MFA Intermediate Fund and 2.9 years for the MFA Bond Fund. Like the MFA Intermediate Fund, our portfolio remains focused on corporate securities as they offer an attractive yield advantage over the government issued securities. Investment Holdings and Limits Schedule 5 lists the investments by counterparty as percentage of the total portfolio and the maximum limits per the policy. The total BC Credit Union holdings at the end of August was 26.9% with approximately 88% of the current holdings maturing within 1 year. As Credit Union products can usually offer significantly more attractive yields over money market instruments, they serve as a useful tool for investing in short-term maturities to fund immediate cash needs. Overall, the portfolio remains well diversified and positioned comfortably within the limits. Going Forward Interest rates are trending higher as Canada’s economic data has been stronger than expected. The Bank of Canada raised its overnight target rate by 25 basis points in July to 0.75%, followed by another 25 basis points increase in September to bring the overnight rate to 1.00%. The market is now pricing in the possibility of one more rate hike in 2017 and continued tightening over the next year to eventually reach a target rate of 2.00% by the end of 2018. The US Federal Reserve maintained their rates steady at a range of 1.00% to 1.25%. The market is still anticipating at least one more rate increase before the end of the year. However, the Feds are expected to exercise caution given the heightened geopolitical risk, lower inflation and the economic impact from recent hurricanes in the eastern US. Although there has been a significant upward movement in interest rates over the past few months, the yield curve remains flat as illustrated in Table 4. Since April 2017, the average monthly yield for 1-2 year Canada bonds increased by 50 basis points (bps), 45 bps for 3-5 year bonds, and 41 bps for 5-10 year bonds.

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Page 5 of 5

Table 4

Staff continue to ladder portfolio maturities across the curve to minimize interest rate risks with higher concentration in the short to medium term to take advantage of the steeper front-end of the curve. Longer term products still offer a marginal pick-up in yield but staff remain cautious given the uncertainty of further rate hikes in the future. Metro Vancouver’s investment approach remains focused on pursuing the highest overall yield for our portfolio while maintaining safety of capital and liquidity as the key priorities. ALTERNATIVES This is an information report. No alternatives are presented.

FINANCIAL IMPLICATIONS Overall portfolio returns remain modest, a reflection of the priorities of preservation of capital and maintaining the necessary liquidity to meet operational requirements. SUMMARY / CONCLUSION Overall, investment performance for the period, while modest, met expectations, exceeding the returns on all of our benchmarks. Our portfolios hold quality investments in accordance with policy and are reasonably positioned given our market expectations. Attachments: Schedule 1 – Short Term Investments Schedule 2 – Long Term Investments Schedule 3 – Cultural Reserve Investments Schedule 4 – Investment Maturity Charts Schedule 5 – Investment Holdings and Maximum Limit 23229787

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SCHEDULE 1

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SCHEDULE 2

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SCHEDULE 2 (CON’D)

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SCHEDULE 3

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SCHEDULE 4

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SCHEDULE 5

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To: Performance and Audit Committee From: Dean Rear, Director - Financial Planning and Operations Date: September 15, 2017 Meeting Date: October 6, 2017 Subject: Status of Water, Liquid Waste and Solid Waste Capital Expenditures to August 31,

2017 RECOMMENDATION That the Performance and Audit Committee receive for information the report dated September 15, 2017, titled “Status of Water, Liquid Waste and Solid Waste Capital Expenditures to August 31, 2017”. PURPOSE To report on the status of the capital projects for Water, Liquid Waste and Solid Waste. These capital projects are typically multi-year in nature, therefore, this report provides a comparison between the total project budgets and total projected expenditures to project completion. BACKGROUND The Capital Expenditure reporting process as approved by the Board provides for regular status reports on capital expenditures with interim reports sent to the Utilities and Zero Waste Committees prepared by the respective departments in June and October and a final year-end report to the Committees and Board in April. The capital projects are separated into two types: “Ongoing” and “Completed”. Narrative information is provided describing key aspects of specific projects and each project is presented in the context of Total Projected Project Costs to Completion as compared to the Total Approved Budget. The approved budget represents the maximum expenditure authority extended by the Board. If it is projected that the total expected project expenditures will exceed the approved authority, additional approval will be sought from the Board. Appendix A contains summary financial information on “Ongoing Projects” and “Completed Projects”. The information presented is for Total Projected Completion which will generally cover multiple years. Capital project budgets typically include a minimum contingency of 10%. Individual project financial information included as follows: Schedule 1 – Water, Schedule 2 – Sewerage and Drainage (Liquid Waste) and Schedule 3 – Sewerage and Drainage (Solid Waste). Appendix B provides narrative information for specific projects. The Performance and Audit Committee is provided a summary report for all utility capital including the respective appendices and schedules. ALTERNATIVES This report is provided for information. No alternatives are presented.

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Status of Water, Liquid Waste and Solid Waste Capital Expenditures to August 31, 2017 Performance and Audit Committee Regular Committee Meeting Date: October 6, 2017

Page 2 of 2

FINANCIAL IMPLICATIONS Net capital expenditures, after applying available pay-as-you-go financing, are funded through long-term debt from the Municipal Finance Authority. This results in debt service costs, for the term of the debt, which must be funded annually through the water rate, sewer levy or development cost charges (in the case of growth capital), or tipping fee as appropriate. If capital expenditures are lower than budget for the year, the result is less required borrowing leading to a budget surplus due to savings in debt service costs. The surplus, by policy, will be applied to fund future capital expenditures thereby reducing the need to borrow. Any favourable variances to budget for approved capital projects is not redirected to other projects but is essentially dollars not spent. Each project proceeds on the individual projects’ approved expenditure budgets. Ongoing Capital Projects: The Water District is projecting to spend $30.5 million (3.3 %) less than the approved total project budgets for those projects in progress and included in Schedule 1. The Sewerage and Drainage District - Liquid Waste Services is projecting to spend $32.6 million (1.6 %) less than the approved total project budgets for those projects in progress and included in Schedule 2. The Sewerage and Drainage District - Solid Waste Services is projecting to spend $2.6 million (6.6 %) less than the approved total project budgets for those projects currently in progress and included in Schedule 3. Completed Capital Projects: These are projects that have been completed during 2017, some of which may have extended over multiple years. Overall, the Water District, Sewerage and Drainage District - Liquid Waste projects and Sewerage and Drainage District – Solid Waste projects in this category are under spent by $1.5 million (15.7 %), $4.5 million (21.8 %) and $0.01 million (0.7%) respectively. SUMMARY / CONCLUSION This is the second in a series of three capital expenditure progress reports for 2017. The Board will see this information through individual reports to the Utilities and Zero Waste Committees. Both the Water District and Sewerage and Drainage District were under or essentially on budget for those projects completed as at August 31, 2017 and are projecting the same for ongoing projects when they complete. Economic Impact While a significant investment in infrastructure for the GVWD and GVS&DD, the projects identified in Schedules 1 and 2 represent approximately 5,770 person years of employment and, over their life (development and construction) and make up approximately $506 million of the Gross Domestic Product of the region. Attachments: Appendix A: Capital Expenditure Summary Information as at August 31, 2017 Appendix B: Capital Project Status Information as at August 31, 2017 Schedule 1: Water District Capital Expenditures Schedule 2: Sewerage & Drainage District - Liquid Waste Capital Expenditures Schedule 3: Sewerage & Drainage District - Solid Waste Capital Expenditures 23226484

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APPENDIX A

Capital Expenditure Summary Information

As at August 31, 2017

Ongoing Projects

Total Projected Expenditures to

Completion ACE/ Total Budget Projected Variance

Water $891,666,000 $922,129,822 $30,463,822

Liquid Waste 1,946,807,377 1,979,434,377 32,627,000

Solid Waste 36,750,000 39,350,000 2,600,000

Total Ongoing Projects: $2,875,223,377 $2,940,914,199 $65,690,822

Completed Projects Total Actual Expenditures ACE/ Total Budget

Variance

Water $8,104,987 $9,610,000 $1,505,013

Liquid Waste 16,202,813 20,710,000 4,507,187

Solid Waste 1,042,788 1,050,000 7,212

Total Completed Projects: $25,350,588 $31,370,000 $6,019,412

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Capital Project Status Information

August 31, 2017

1. GREATER VANCOUVER WATER DISTRICT (Water Services) Major GVWD capital projects are generally proceeding on schedule and within budget. The following capital program items and exceptions are highlighted: i) Infrastructure Growth Program • Coquitlam Intake No. 2 – A new intake, transmission tunnel and treatment facilities are

proposed at the Coquitlam Reservoir to increase the supply and transmission capacity from this source. Options for the intake, conveyance and treatment facilities continue to be assessed under the project definition work.

• Port Mann Main No. 2 (North) – This 2.5 km long 1.5 m diameter steel water main will twin

the existing Port Mann Main to meet growing water demand south of the Fraser River. Construction of the new main between the Cape Horn Pump Station and Reservoir near Mariner Way and the new Port Mann Water Supply Tunnel continues. Trenchless crossings of the Mary Hill Bypass, Lougheed Highway, and CP Rail lines are complete and the final phase of pipe installation, within Colony Farm, is well underway.

• South Delta Main No. 1 Replacement – This project comprises replacement of the existing

water main with a new main on 52nd Street from 12th Avenue to 28th Avenue (Phases 1 and 2), and on 53rd Street from 28th Avenue to 34B Avenue (Phase 3). Phase 1 pipe installation adjacent to the new Tsawwassen Mills Mall is complete. Phase 2 pipe installation is well underway with testing, disinfection and commissioning scheduled to be completed by January 2018. Phase 3 is currently under design.

• Fleetwood Reservoir – Phase 1 of the Fleetwood Reservoir project includes a 13.6 ML

reservoir, chamber, piping, access building and associated work located at Meagan Ann MacDougall Park in the City of Surrey. The conceptual/preliminary design is complete and detailed design is nearing completion.

• Annacis Water Supply Tunnel – A 2.3 km long, 4.5 m diameter water supply tunnel is required

under the Fraser River to meet growing water demand south of the Fraser and to provide increased system resiliency. Preliminary design is now complete and detailed design has begun. Property acquisition for the shaft sites in New Westminster and Surrey continues. Additional geotechnical drilling will be undertaken in the fall.

• Capilano Main No. 5 - Stanley Park Section – This 1.4 km long water main will replace the

existing Capilano Main No. 4 to meet growing water demands and provide increased system resiliency. Preliminary design is currently underway with the assessment of route options and construction methods. Public engagement is scheduled for fall 2017.

• Jericho Reservoir – Phase 1 of the Jericho Reservoir project includes a 19.55 ML reservoir,

chambers, piping and associated work located in the Township of Langley. Detailed design

APPENDIX B

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continues and is scheduled to be complete by year end.

ii) Infrastructure Maintenance Program

• Douglas Road Main No. 2 – Still Creek Section - This project comprises approximately 2.5 km

of 1.5 m diameter steel pipe with trenchless crossings of Highway 1, Still Creek and the BNSF rail line. The project team has engaged multiple stakeholders including the City of Burnaby and private landowners to determine the water main alignment. Preliminary design is nearing completion and detailed design is expected to commence in fall 2017.

• Cleveland Dam Drum Gate Resurfacing Project - Drum gate recoating work resumed in mid-

August, as scheduled, with installation of scaffolding and the temporary drum gate supports on the spillway. Sand blasting of the drum gate was completed in early September and the coating work is well underway.

• Cleveland Dam Bridge Girder Recoating – Recoating of the steel girders that support the

bridge above the spillway was completed, on schedule, in mid-August.

• Fisherman’s Trail Bridge Crossing Project – Tendered prices for the construction of the pedestrian suspension bridge component of the project received in August exceeded the engineer’s budget estimates. As a result, the tender was collapsed without award. The specifications and scope of work requirements are currently being reviewed and a more comprehensive multi-bridge tender, including both the Fisherman’s Trail and Riverside Drive bridges, will be issued in January 2018. Construction of the pedestrian bridge is anticipated to start in spring 2018, followed by the vehicular bridge in late summer.

• E2 Shaft Replacement – The E2 Shaft, which has controlled ground water pressures in the East

Abutment of Cleveland Dam since the 1950’s is nearing the end of its service life and needs to be replaced by a system of horizontal drains. Up to six (6) production drains may be required. A contract to drill up to three (3) production drains was awarded to Jensen Drilling and work began in October 2016. The third of these three production drains is now complete and a monitoring program will begin in September to determine if additional drains are required.

iii) Infrastructure Risk Management Program

• Port Mann Water Supply Tunnel – Construction of the Port Mann Water Supply Tunnel is now

complete and the tunnel went into service in mid-February. Landscaping at the shaft sites is now complete.

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• Braid Street Main No. 2 – This project consists of 2 km of 600mm diameter ductile iron pipe

that will replace the existing Braid Street Main in the City of New Westminster. Detailed design is complete and construction commenced in early September 2017.

• Coquitlam Bulk Sodium Hypochlorite Conversion – This project comprises the conversion of

the existing gaseous chlorine storage, feed, and injection systems with a new liquid sodium hypochlorite storage and feed system. The remaining work is scheduled to resume in fall 2017 following the peak summer water demand period. Work is scheduled for completion in second quarter 2018.

• Second Narrows Water Supply Tunnel – A 1.1 km long, 6 m diameter water supply tunnel is

required under Burrard Inlet, between North Vancouver and Burnaby, to increase the reliability of supply in the event of a major seismic event and provide additional long term supply capacity. Detailed design is progressing well and is scheduled to be complete in the fall of 2017. Permitting discussions continue with District of North Vancouver and City of Burnaby. The procurement process for construction is expected to commence in fall 2017.

• Capilano Main No. 9 – Installation and commissioning of Capilano Main No. 9 was completed

in spring 2016. Construction of the crossover chamber at Edgemont Boulevard, including final connections to the existing regional system, commenced in November 2016 and was completed in June 2017.

• Mackay Creek Debris Flow Mitigation – Detailed design for this project was awarded to BGC

Engineering Inc. Detailed design is substantially complete. Tenders for the construction work are scheduled to be issued in Fall 2017. Public information will be provided to Grouse Grind trail users in October.

• Marine Crossings – Phase 1 Conceptual Design - In the fall of 2015 an assignment was awarded

for Phase 1 conceptual design for two new marine water supply crossings; Cambie-Richmond crossing of the north arm of the Fraser River between Vancouver and Richmond and the Haney Main crossing of the Pitt River between Port Coquitlam and Pitt Meadows. Draft conceptual design reports are now being finalized.

• Clayton Reservoir – This project includes a new 22.5 ML water reservoir located at 72nd

Avenue and 190th Street in Surrey that will increase the storage capacity, meet current seismic standards and replace the existing Clayton Tank. Construction is well underway with completion anticipated by summer 2018.

iv) Infrastructure Upgrade Program • Queensborough Main - Ewen Ave Replacement – This project consists of replacing the existing

Queensborough Main No. 1 with 2 km of new 600mm diameter ductile iron pipe. Phases 1 and 2 of the work are substantially complete with tie-ins to the existing system anticipated to be completed in October/November 2017.

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2. GREATER VANCOUVER SEWERAGE & DRAINAGE DISTRICT (Liquid Waste Services) Major GVS&DD liquid waste capital projects are generally proceeding on schedule and within budget. The following capital program items and exceptions are highlighted: i) Infrastructure Growth Program • FSA – Burnaby Lake North Interceptor – Construction of the twinning of the Sperling Section

(Phase 1) including final repaving was complete in 2016. Preliminary design of Phase 2 (Sperling to Phillips Ave) and Phase 3 (Phillips to Piper Ave) along with stakeholder engagement are underway. Alignment alternatives within Burnaby Lake Park and tunneling option under Winston Street were investigated. After careful assessment of the alternatives, which included traffic, environmental, business disruption impacts and constructability challenges, it was determined that the tunneling option under Wilson St. was the preferred option. Preliminary design of the preferred alignment will be finalized in 2018, to be followed by detailed design.

• FSA – South Surrey Interceptor Johnston Road Section – Construction of the twinning of Phase

1 started in March 2017 and includes installation of approximately 625m of 3050mm diameter corrosion resistant concrete sewer pipe. Phase 1 is scheduled to be complete by the end of 2017. Detailed design of Phase 2 is underway and scheduled to be complete by the end of 2017, with construction commencing in 2018.

• FSA – Annacis Island WWTP Outfall – This project must first identify solutions for the

transient/surge impacts that may occur in the wastewater collection and treatment plant influent system in the event of a power outage, and assess options to increase capacity of the outfall to support growth. Pre-design work completed on the outfall recommended a single new 4m diameter tunneled outfall, approximately 1 km long at a depth of 40m. Detailed design of the outfall is about 90% complete. Permits and Approvals applications will be submitted Fall 2017, with receipt anticipated Spring 2018. The Ministry of Environment has reviewed the Stage 1 Environmental Impact Study (EIS) report and has approved the Terms of Reference for the Stage 2 EIS, which is expected to be completed late fall 2017. The project is anticipated to tender Spring 2018, with construction scheduled to start in 2019 and be completed in 2022.

• FSA – Northwest Langley Treatment Projects – As per the 2016 Board decision, the Northwest

Langley Wastewater Treatment Plant, which currently serves 30,000 people in Langley, will be expanded on the same site to serve 230,000 people, including residents and businesses in Maple Ridge and Pitt Meadows across the Fraser River. The new plant will also have stronger improved odour control systems. Several other projects will support the treatment plant improvements. The estimated cost for all components of this project is approximately $1.0B over the next 10 years. The engineering team is currently working on the project definition report and focusing on two high priority components: the Katzie Pump Station and a sanitary overflow tank in Maple Ridge. Enhancement of these two elements are being accelerated. Also ground improvements are being started early because they will take a number of years to complete.

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ii) Infrastructure Maintenance Program • LSA – Gilbert Trunk Sewer Twinning - Construction of Phase 1 is substantially complete.

Preliminary design work for Phases 2, 3 and 4 (from Hollybridge Road to the Lulu Island WWTP) is complete. Metro Vancouver and the City of Richmond analyzed timing of adjacent City works, and developed a project schedule with Phase 2 construction starting in 2018, followed by Phases 3 and 4. The detailed design is underway, and will be completed by early 2018.

• VSA – Iona Island WWTP Solids Handling Upgrade – This project involves improving the

existing grit removal and sludge screening systems, increasing sludge thickening capacity, and improving the digester mixing systems. Refurbishment of the existing sludge thickener was initiated in October 2015 and was completed on schedule by April 2016 and is back in full operation. Construction of the new Screening, Degritting and Thickening facility is virtually complete, with Owner Commissioning ongoing in September. The digester mixing contract started in November 2015, and is expected to be complete in 2020. Digester No. 4 gas proofing work is complete and the digester is back in service. The contractor is currently working on Digester No. 2 with owner commissioning expected in January 2018.

• FSA – Annacis Island WWTP Secondary Clarifier Corrosion Repair – This project involves

replacing 12 secondary clarifier mechanisms that have been damaged by corrosion and are at the end of their useful life. This project also includes the installation of 12 new influent flow balancing gates, and replacement of 3 existing secondary bypass gates. Five mechanisms have now been replaced and work to replace the sixth unit and install 2 influent flow gates and bypass gates is underway. This work is expected to be complete by Fall 2017. A contract is being prepared for the 2018 and 2019 timeframe, in co-ordination with the Stage 5 Expansion construction. The remainder of the units will be replaced in 2020-2021.

iii) Infrastructure Risk Management Program • FSA – Annacis Island WWTP Cogeneration System – This project replaces the existing

cogeneration engines (cogens) with larger units in order to utilize increased digester gas production expected when Stage 5 Expansion is complete to generate additional electricity and heat to offset BC Hydro and natural gas import. The cogens are being supplemented by stand- by diesel generators (SDG’s) to provide a reliable backup power system during BC Hydro outage events. Detailed design is 99% complete and the scope of work was tendered for construction. Award of the pre-purchased cogens and SDG’s occurred in 2015, following Board approval, and this equipment will be delivered in mid-2018 for installation. Constructability and installation strategies have been developed and reviewed with stakeholders. Four (4) construction bidders have been pre-qualified to perform the removal of the existing cogens and installation of the cogens and SDG’s. The scope will also include supply and installation of new or modified electrical and air handling systems as well as ground improvements and structural upgrades to the existing cogen building. The construction tender was released to the four (4) pre-qualified bidders in June and closed in August. The four (4) bids were evaluated by staff and the low bid was deemed compliant and capable of acceptance; a report with a recommendation to award has been prepared for the Utilities Committee in anticipation of Board approval on September 22. Project completion is anticipated to be in the summer of 2019.

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iv) Infrastructure Upgrade Program • FSA – Sapperton Pump Station – Construction is well underway since contract award in

September 2016. Work is on schedule and expected to be substantially complete by mid-2019. As of August 31, the shoring system, consisting of 320 interlocked concrete piles along with a 12m excavation for the new pump station structure is complete. With the installation of a construction crane, the rebar installation and concrete formwork for the large wet well will continue.

• FSA – Sperling Pump Station - The Sperling Pump Station Upgrade Project provides for a totally

refurbished and expanded pump station by upgrading the existing aging and under capacity facility. The contractor, NAC Constructors Ltd, started construction in February 2017 and is progressing well. Various chambers and a micro-piling system are complete with the above grade concrete and steel structure framing in progress. The project is on schedule and expected to complete within 2 years.

• FSA – Carvolth Trunk Sewer – The final stage of work, consisting of 180m of 900 mm dia. PVC

pipe, was completed in early August 2017. The new sewer was commissioned and is in service. Hydroseeding, to restore disturbed grass surfaces, will be completed after dry weather ends. It will most likely take place at the end of September.

• VSA – Iona Island WWTP Temporary Biosolids Dewatering Facility – Prior to upgrading the

Iona Island Wastewater Treatment Plant (IIWWTP) to include secondary treatment, decommissioning of the existing digested sludge lagoons and biosolids land drying area must occur. In order to do this, a temporary mechanical dewatering facility will be needed to dewater on-going production of biosolids. A feasibility study has been conducted by Black & Veatch that recommended the use of centrifuge technology and the delivery of the project using a design-build (DB) methodology. An Owner’s Engineer RFP was issued in May and three (3) bids were received in June. Staff evaluated the three (3) proposals and a front runner was identified. Negotiations were held with that proponent in July. The negotiations resulted in a mildly updated proposal in August and staff were able to provide Purchasing with a memorandum recommending an award with an anticipated award date in September. The Owner’s Engineer will assist MV in developing the conceptual design further, establish the siting of the facility, prepare the DB project documents, and ensure compliance to the DB contract. The target facility completion date is December 2020.

v) Annacis Stage 5 Expansion Program • FSA- Annacis Island WWTP Stage 5 Expansion Phase 1 – This work involves expansion of

treatment process units including primary sedimentation tanks, secondary clarifiers, solid contact tanks and odour control facilities. The $252 million construction contract has been executed between Metro Vancouver and Graham and AECON Joint Venture in April 2017. Construction of the three-story CDAC and Laboratory Building under a separate contract with Kenaidan is substantially complete with CDAC staff moving into the building in October.

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3. GREATER VANCOUVER SEWERAGE & DRAINAGE DISTRICT - Solid Waste Services Major GVS&DD solid waste capital projects are generally proceeding on schedule and within budget. The following capital program exceptions are highlighted: 1) Landfills Program • The completion of the Coquitlam Landfill (CLF) Gas Phase Upgrade for the north half of the

landfill was completed in April, 2017. • The scope for any Phase 2 collection system upgrade (for the south half of the landfill) will be

determined from an assessment to be completed in 2017. A new control room is required and this work is also planned for early 2018.

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SCHEDULE 1

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SCHEDULE 2

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SCHEDULE 3

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To: Performance and Audit Committee

From: Roy Moulder, Division Manager, Purchasing and Risk Management, Financial Services Department

Date: September 14, 2017 Meeting Date: October 6, 2017

Subject: Tender/Contract Award Information – June to August 2017

RECOMMENDATION That the Performance and Audit Committee receive for information the report dated September 14, 2017, titled “Tender/Contract Award Information – June to August 2017”.

PURPOSE To provide the Performance and Audit Committee information with regards to contracts, handled through the Purchasing and Risk Management Division, with a total anticipated value at or in excess of $500,000 (exclusive of taxes).

BACKGROUND The Purchasing and Risk Management Division of Metro Vancouver awards contracts for goods, services and construction in accordance with the “Officers and Delegation Bylaws 1208, 284 and 247 – 2014” (Bylaws), and the “Procurement and Real Property Contracting Authority Policy” (Policy)adopted by the Board of Directors on July 11, 2014, effective September 1, 2014. These Bylaws and Policy outline thresholds for competitive bidding and contracting authorities. Contracts in excess of $500,000 will be reported to the Performance and Audit Committee to align with the thresholds outlined in the Policy.

Capital projects may result in the awarding of one or more contracts to complete the project. All contracts are always within budget authority.

NEW CONTRACTS - $500,000 to $5,000,000 The following contracts were awarded during the months of June 2017 to August 2017 (Details attached as APPENDIX A):

(Exclusive of taxes)

1. Waste Management of Canada Corporation; RepublicServicesRFP No. 17-121Contingency Disposal of Municipal Solid Waste (Short-Term)

$4,900,000 GVS&DD

2. Workplace ResourceRFP No. 16-218Supply and Installation of Seating and AncillaryFurniture

$715,723 GVWD

5.6

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Tender/Contract Award Information – June to August 2017 Performance and Audit Committee Regular Meeting Date: October 6, 2017

Page 2 of 6

3. AECOM Canada Ltd.RFP NO. 16-116Consulting Engineering Services for Reservoir IsolationValve Projects

$1,011,034 GVWD

4. Metro Concrete Restoration Ltd.Tender No. 17-068Construction of Seymour Falls Dam Anchor Rehaband Spillway Bridge Repairs

$574,443 GVWD

5. ADS Environmental ServicesRFP No. 17-103Temporary Sewer Flow Monitoring Services

$1,700,230 GVS&DD

6. AquaCoustic Remote Technologies Inc.RFP No. 17-079Video Inspection of Sanitary Sewer Services

$1,487,358 GVS&DD

7. Mar-Tech Underground Services Ltd.RFP No. 17-109Remote Inspection of Sanitary Sewer Manholes andChambers

$619,216 GVS&DD

8. CH2M HILL Canada LimitedRFP No. 17-041Consulting Engineering Services for Iona IslandWastewater Treatment Plant Biogas PipingRelocation

$624,711 GVS&DD

9. Chemtrade Chemicals Canada Ltd.RFP No. 17-118Supply and Delivery of 48% Aluminum SulphateAqueous Solution (Liquid Alum)

$3,514,000 GVS&DD

10. Golder Associates Ltd.Tender No. 17-051Construction of Cleverland Dam Pump House SeismicUpgrade

$637,000 GVWD

11. Begbie Contracting ServicesRFP No. 17-102Design, Supply, Delivery and Installation of FloatingBarrier at Seymour Lake

$669,003 GVWD

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12. Annacis Waste Disposal CorporationRFP No. 17-115Hauling Services for Wastewater Treatment PlantGrit and Screenings

$4,300,000 GVS&DD

13. Western Watershed Designs Inc.Tender No. 17-174Construction - Colony Farm Sheep Paddocks Trail -Phase 1

$1,257,557 MVRD

14. Paladin Technologies Inc.RFP No. 17-186Supply and Installation of Card Access and VideoSecurity System

$544,116 GVWD

15. Tritech Group Ltd.Tender No. 17-131Construction - Installation of Trickling Filter EffluentTwin Pipe - Northwest Langley Wastewater TreatmentPlant

$1,110,310 GVS&DD

16. Praxair Canada Inc.RFP No. 17-143Supply and Delivery of Liquid Oxygen (LOX) to theCoquitlam Water Treatment Plant

$1,700,000 GVWD

NEW CONTRACTS – BOARD APPROVED The following contracts were authorized for execution by the GVS&DD or the GVWD or the MVRD Boards of Directors or MVHC during the months of June 2017 to August 2017 (as such no further information is included in this report):


1. CH2M Hill Canada LimitedRFP No. 17-034

$997,281 GVWD

Consulting Engineering Services for the KennedyNewton Main & Annacis Main #5 South

2. Perlemax Ltd.Sole Source No. 17-221

$750,000 GVS&DD

Demonstration of Perlemax’s High Efficiency AerationSystem

3. Sandpiper Contracting LLPTender No. 17-011Installation of Braid Street Main No. 2

$6,146,290 GVWD

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4. BASF Canada Inc.RFP No. 16-101Supply and Delivery of Coagulant Aid Polymer to theSeymour Capilano Filtration Plant

$5,040,000 GVWD

5. Mott MacDonald Canada Ltd.Tender No. 17-100Construction Management Services for the SecondNarrows Water Supply Tunnel Project

$454,231 GVWD

6. Hatch CorporationRFP No. 15-127Award of Phase B, Detailed Design EngineeringServices for the Annacis Water Supply Tunnel Project

$11,108,137 GVWD

7. ADAPT ConsortiumRFP No. 16-004Lions Gate Secondary Wastewater Treatment Plant(LGSWWTP) Design-Build-Finance

$525,055,193 GVS&DD

NEW STANDING OFFER AGREEMENTS

The following Standing Offer Agreements were accepted during the months of June 2017 to August 2017 (Details attached as APPENDIX B):


1. Exact Facility Services, Wagner MaintenanceRFSO No. 17-074Landscape Maintenance Services for MetroVancouver Housing Corporation

$2,238,510 MVHC

2. Alma Plumbing and Heating Ltd., SchubertPlumbing & Heating Ltd.RFSO No. 17-108Plumbing Services for Metro Vancouver HousingCorporation

$3,200,000 MVHC

3. 2020 Creative, Laura Galloway Design, Kirk & Co.ConsultingRFSO No. 17-215Graphic Design Services

$550,000 GVWD

4. Altus Group, Collingwood Appraisal, ColliersInternational, Garnett Wilson, CWPC, Campbell &Pound Commercial Ltd.RFSO No. 17-089Real Estate Appraisal Services

$750,000 MVRD

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AMENDED CONTRACTS

The following not previously reported contracts were amended during the months of June 2017 to August 2017 (Details attached as APPENDIX C):

Value of Amendment(s)

Total Amended Value of Contract

1. Sperling Hansen AssociatesRFP No. GM21589

$347,405 $555,430

Consulting Engineering Services – Monitoring of Operations & Closure of the Cache Creek Landfill

The following previously reported contracts were amended during the months of June 2017 to August 2017 (Details attached as APPENDIX D):

Value of Amendment(s)

Total Amended Value of Contract

1. Sylvis (OK Ranch Project)RFP No. 13-207Beneficial Use of Biosolids at the OK RanchAgroforestry Fertilization Project

$625,000 $3,105,000

2. Pedre Contractors Ltd.Tender No. 14-187Installation of Port Mann Main No. 2 (North) – CapeHorn Pump Stations to Fraser River Section

$3,245,487 $18,045,562

COMPETITIVE SELECTION PACKAGES - anticipated to be greater than $500,000 to $5,000,000 (Issued but not awarded) (Details attached as APPENDIX E)

ALTERNATIVES This is an information report. No alternatives are presented.

FINANCIAL IMPLICATIONS The contracts presented herein are consistent within Budget Authority.

SUMMARY / CONCLUSION The contracts presented herein were awarded in accordance with the “Officers and Delegation Bylaws 1208, 284 and 247 – 2014” (Bylaws) and the “Procurement and Real Property Contracting Authority Policy” (Policy) and comply with competitive bidding laws and applicable legislation.

Further, the competitive selection packages were carefully crafted by teams of subject matter experts resulting in the award of contracts that are fiscally responsible, and balance risk, economic, ethical and legal obligations.

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Attachments:

APPENDIX A: Information with regard to newly awarded contracts - $500,000 to $5,000,000

APPENDIX B: Information with regard to Standing Offer Agreements

APPENDIX C: Contracts amended to a value of more than $500,000 but not previously reported to the Performance and Audit Committee

APPENDIX D: Previously reported contracts that have been amended

APPENDIX E: Competitive Selection Packages Anticipated to be greater than $500,000 (Issued but not awarded)

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Appendix A No. 1

AWARD OF CONTRACT

RFP NO. 17-121 1. Two contracts were awarded, May 16, 2017 and June 28, 2017 for the Greater Vancouver

Sewerage and Drainage District.

To: Waste Management of Canada Corporation

In the anticipated amount of up to $2,350,000 (exclusive of taxes) for Contingency Disposal of Municipal Solid Waste (Short-Term) over a five (5) month period.

and

To: Republic Services

In the anticipated amount of up to $2,550,000 (exclusive of taxes) for Contingency Disposal of Municipal Solid Waste (Short-Term) over a five (5) month period.

The contract price is within the overall budget.

2. Respondents from RFI No. 16-230 (publicly advertised on Metro Vancouver (MV) & BC Bid web sites) were invited to bid on RFP No. 17-121.

3. Closing Date: April 25, 2017

4. Proposals received (exclusive of taxes) from: Waste Management of Canada Corporation Republic Services

$2,350,000 $2,550,000

5. Proposals reviewed by:

Contractual: Purchasing and Risk Management Division Staff

Technical: Solid Waste Department Staff

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Appendix A No. 2

AWARD OF CONTRACT

RFP NO. 16-218 1. A contract was awarded, June 19, 2017 for the Greater Vancouver Water District.

To: Workplace Resource

in the anticipated amount of up to $715,723 (exclusive of taxes) for the Supply and Installation of Seating and Ancillary Furniture for Metro Tower III.

This RFP included sixty-four (64) categories of furniture, each category comprising of specific types of furniture (chairs, tables, credenzas, whiteboards, etc.) and all four short-listed Proponents were given the opportunity to provide pricing for specified and/or alternates for each.


2. Four (4) Respondents were shortlisted as a result of RFQ No. 16-127 (publicly advertised on Metro Vancouver (MV) & BC Bid web sites) and invited to bid on RFP No. 16-218.

Closing Date: January 05, 2017

3. Proposals were received from the following short-listed Proponents:

Workplace Resource Brooks Corning Heritage Office Holmes & Brakel



Technical: Corporate Services

5. Proponents provided various choices within the categories of furniture and each was evaluated independently of one another based on a combination of price and fit and flow within the overall design concept as recommended by the Interior Designers, Kasian Architecture. As all Proponents did not provide pricing for all categories, a report of comparable prices did not prove meaningful.

6. Award was made to the highest ranked and lowest priced for the majority of categories.

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7. While Workplace Resource was the only Proponent awarded a contract over the $500,000 reporting threshold for the above furniture items, the following awards were also made resulting from RFP No. 16-218 – Seating and Ancillary Furniture:

Holmes & Brakel $109,516 (includes freight / excludes taxes) Workplace Resource $115,672 (includes freight / excludes taxes)

- meeting room tables only, awarded separately due to urgent requirements to avoid construction delays

Heritage Office $253,586 (includes freight / excludes taxes) Brooks Corning $365,704 (includes freight / excludes taxes) As allowed for in the RFP, Greater Vancouver Water District reserved the right to award to multiple Vendors based on product suitability and best value.

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Appendix A No. 3

AWARD OF CONTRACT

RFP NO. 16-116 1. A contract was awarded, June 27, 2017 for the Greater Vancouver Water District.

To: AECOM Canada Ltd.

in the anticipated amount of up to $1,011,034 (exclusive of taxes) for Consulting Engineering Services for Reservoir Isolation Valve Projects over a two (2) year period. The initial award is limited to Phase A – Preliminary Design Services at a cost of $207,398 and subsequent phases of the work will be awarded subject to mutual agreement.

The contract price of the initial award is within the overall budget.

2. Two (2) Respondents were shortlisted as a result of RFQ No. 16-019 (publicly advertised on Metro Vancouver (MV) & BC Bid web sites) and invited to bid on RFP No. 16-116.

Closing Date: January 24, 2017.

3. Proposals received (exclusive of taxes):

AECOM Canada Ltd. Kerr Wood Leidal Associates Ltd.

$1,011,034 $1,075,032



Technical: Water Services Department Staff

5. Award was made to the highest ranked proponent and lowest cost based on the evaluation criteria established in the RFP.

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Appendix A No. 4

AWARD OF CONTRACT

TENDER NO. 17-068 1. A contract was awarded, June 27, 2017 for the Greater Vancouver Water District.

To: Metro Concrete Restoration Ltd.

in the amount of $574,443 (exclusive of taxes) for the Construction of Seymour Falls Dam Anchor Rehab and Spillway Bridge Repairs.


2. Three (3) Respondents were shortlisted as a result of RFQ No. 17-043 (publicly advertised on Metro Vancouver (MV) & BC Bid web sites) and invited to bid on Tender No. 17-068.

Closing Date: June 15, 2017.

3. Tenders received (exclusive of taxes): Metro Concrete Restoration Ltd. Flatiron Constructors Canada Limited

$574,443 $1,123,106

4. Tenders reviewed by:



5. Award was made to the lowest compliant bidder.

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Appendix A No. 5

AWARD OF CONTRACT

RFP NO. 17-103

1. A contract was awarded, June 14, 2017 for the Greater Vancouver Sewerage & Drainage District.

To: ADS Environmental Services

in the anticipated amount of up to $1,700,230 (exclusive of taxes) for Temporary Sewer Flow Monitoring Services over a five (5) year period. The initial award is limited to a three (3) year term at a cost of up to $980,009 (exclusive of taxes). The contract allows an option to extend for two (2) additional years subject to mutual agreement and budget availability.


2. Proponents were invited by Metro Vancouver (MV) & BC Bid web sites and private invitation on March 31, 2017.

Closing Date: April 20, 2017

3. Proposals received (exclusive of taxes): BotCorp

$808,200

ADS Environmental $1,700,230



Technical: Liquid Waste Services Department Staff

5. Award was made to the highest ranked proponent based on the evaluation criteria established in the RFP.

6. ADS Environmental Services demonstrated an excellent understanding of the project requirements and scored very high technically. The other Proponent, BotCorp, failed to provide key information, such as: data analyst, data review processes, and data quality assurance services. As a result, the Evaluation resulted in ADS Environmental as the highest ranked Proponent.

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Appendix A No. 6

AWARD OF CONTRACT

RFP NO. 17-079 1. A contract was awarded, June 9, 2017 for the Greater Vancouver Sewerage and Drainage

District.

To: AquaCoustic Remote Technologies Inc.

in the anticipated amount of up to $1,487,357 (exclusive of taxes) for Video Inspection of Sanitary Sewer Services. The initial award is for a three (3) year term at a cost of $892,415 with one (1) additional two (2) year extension option.



Closing Date: April 6, 2017

3. Proposals received (exclusive of taxes): AquaCoustic Remote Technologies Inc. $892,415 Doughness Holdings Ltd. $1,193,915 Mar-tech Underground Services Ltd. $2,084,162 McRaes Environemental Services Ltd. $3,407,000 ABC Pipe Cleaning Services Ltd. $3,543,690





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Appendix A No. 7

AWARD OF CONTRACT

RFP NO. 17-109 1. A contract was awarded, June 14, 2017 for the Greater Vancouver Sewerage & Drainage

District.

To: Mar-Tech Underground Services Ltd.

in the anticipated amount of up to $619,216 (exclusive of taxes) for Remote Inspection of Sanitary Sewer Manholes and Chambers for up to a five (5) year duration. The initial term is for one (1) year at a cost of $118,987 with an option to extend for four (4) additional one (1) year periods. The agreement is a unit rate contract based on the number of sanitary sewer manholes and chambers inspected.



Closing Date: May 2, 2017

3. Proposals received (exclusive of taxes) from:

Mar-Tech Underground Services Ltd. $619,216 Predl Systems North America $1,631,156 Aquacoustic Remote Technologies Inc. $2,288,637





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Appendix A No. 8

AWARD OF CONTRACT

RFP NO. 17-041 1. A contract was awarded, June 14, 2017, for the Greater Vancouver Sewerage and Drainage

District.

To: CH2M HILL Canada Limited

in the anticipated amount of up to $624,711 (exclusive of taxes) for Consulting Engineering Services for Iona Island Wastewater Treatment Plant Biogas Piping Relocation over a two (2) year period. The anticipated amount is a combination of the successful consultant’s proposed price of $606,122 and an additional $18,589 to account for issues identified during negotiations as allowed for in the RFP. The initial award is limited to Phase B – Detailed Design at a cost of $365,031 and subsequent phases of the work will be awarded subject to mutual agreement.


2. Proponents were invited by Metro Vancouver (MV) & BC Bid web sites and private invitation on January 30, 2017.

Closing Date: March 2, 2017

3. Proposals received (exclusive of taxes): Associated Engineering (B.C.) Ltd. CWA Engineer Inc. AMEC Foster Wheeler Sacre Davey Engineering AECOM CH2M HILL Canada Limited Black & Veatch WSP Canada Inc

$497,885 $518,475 $555,919 $560,222 $604,720 $606,122 $658,608 $692,030



Technical: Liquid Waste Department Staff

5. Award was made to the highest ranked proponent based on the evaluation criteria established in the RFP.

6. CH2M HILL Canada Limited proposal had value added with their proposed team of subject matter experts and project approach.

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Appendix A No. 9

AWARD OF CONTRACT

RFP NO. 17-118 1. A contract was awarded, July 7, 2017 for the Greater Vancouver Sewerage and Drainage

District.

To: Chemtrade Chemicals Canada Ltd.

in the anticipated amount of up to $3,514,000 (exclusive of taxes) for Supply and Delivery of 48% Aluminum Sulphate Aqueous Solution (Liquid Alum) over a five (5) year period. The initial award is limited to a three (3) year term at a cost of up to $1,950,000 (exclusive of taxes). There is an option to extend the contract for two (2) additional years upon mutual agreement.


2. Proponents were invited by Metro Vancouver (MV) & BC Bid web sites and private invitation on May 2, 2017.



Chemtrade Chemicals Canada Ltd.

$1,950,000 Kemira Water Solutions Canada Inc. $2,873,000





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Appendix A No. 10

AWARD OF CONTRACT

TENDER NO. 17-051 1. A contract was awarded, August 3, 2017 for the Greater Vancouver Water District.

To: Golder Associates Ltd.

in the amount of $637,000 (exclusive of taxes) for Construction of Cleveland Dam Pump House Seismic Upgrade.


2. Tenders were invited by Metro Vancouver (MV) & BC Bid web sites and private invitation on June 22, 2017.

Closing Date: July 21, 2017

3. Tenders received (exclusive of taxes): Golder Associates Kingston Construction Ltd.

$637,000 $1,578,558





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Appendix A No. 11

AWARD OF CONTRACT

RFP NO. 17-102 1. A contract was awarded, July 28, 2017, for the Greater Vancouver Water District.

To: Begbie Contracting Services

in the anticipated amount of up to $669,003 (exclusive of taxes) for the Design, Supply, Delivery and Installation of Floating Barrier at Seymour Lake. The initial award is limited to Phase A – Detailed design at a cost of $12,800 and subsequent phases of the work will be awarded subject to satisfactory performance, subject to budget approval and upon discussions to confirm the actual cost and fees for Phase B.


2. Proponents were invited by Metro Vancouver (MV) & BC Bid web sites and private invitation on April 24, 2017.



Geniglace Engineering $336,012 Golder Associates Ltd. $495,000 Begbie Contracting Services $669,003




5. Award was made to the highest ranked proponent but not the lowest cost based on the evaluation criteria established in the RFP. Begbie Contracting’s technical submission included a detailed methodology, a realistic schedule, and good product information. They also included cost reduction opportunities that will be negotiated following the design phase. It is anticipated that the reduction opportunities will be beneficial to the Corporation and if implemented would reduce their cost to approximately $291,000 for the Phase B portion.

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Appendix A

No. 12

AWARD OF CONTRACT

RFP NO. 17-115 1. A contract was awarded, August 16, 2017 for the Greater Vancouver Sewerage and Drainage

District.

To: Annacis Waste Disposal Corporation

in the anticipated amount of up to $4,300,000 (exclusive of taxes) for Hauling Services for Wastewater Treatment Plant Grit and Screenings over a five (5) year period. The initial anticipated cost to haul the grit and screenings over the proposed three (3) year period is approximately $2,400,000, with an option to extend for one (1) additional two (2) year period. The successful consultant’s proposed price of $1,509,649 was based on grit and screenings quantities and trips specified in the RFP. After review the actual forecasted quantities and proposed unit rates were higher than originally anticipated.


2. Proponents were invited by Metro Vancouver (MV) & BC Bid web sites and private invitation on April 28, 2017.


3. Proposals received (exclusive of taxes): Annacis Waste Disposal Corporation

$1,509,649

Stericycle ULC Canada $1,912,470





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Appendix A No. 13

AWARD OF CONTRACT

TENDER NO. 17-174 1. A contract was awarded, August 1, 2017 for the Metro Vancouver Regional District.

To: Western Watershed Designs Inc.

in the amount of $1,257,557 (exclusive of taxes) for the Construction of the Colony Farm Sheep Paddocks Trail - Phase 1. The bid price of $1,346,000 was reduced by $88,443 after negotiations to reduce overall budget costs.




3. Tenders received (exclusive of taxes): Western Watershed Designs Inc.

$1,346,000



Technical: Parks, Planning and Environment Department Staff

5. Award was made to the sole compliant bidder.

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Appendix A No. 14

AWARD OF CONTRACT

RFP NO. 17-186 1. A contract was awarded, July 25, 2017 for the Greater Vancouver Water District.

To: Paladin Technologies Inc.

in the anticipated amount of up to $544,116 (exclusive of taxes) for Supply and Installation of Card Readers and Video Security System over a three (3) year period.


2. Proponents were invited by Metro Vancouver (MV) & BC Bid web sites and private invitation on June 12, 2017.


3. Proposals received (exclusive of taxes): Paladin Technologies Inc.

$544,116

Houle Electric Limited $633,428 Convergint Technologies $623,818 Tyco Integrated Fire and Security $723,296



Technical: Corporate Services Department Staff


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Appendix A No. 15

AWARD OF CONTRACT

TENDER NO. 17-131 1. A contract was awarded, August 11, 2017 for the Greater Vancouver Sewerage and Drainage

District.

To: Tritech Group Ltd.

in the amount of $1,110,310 (exclusive of taxes) for Construction – Installation of Trickling Filter Effluent Twin Pipe – Northwest Langley Wastewater Treatment Plant.




3. Tenders received (exclusive of taxes): Tritech Group Ltd.

$1,110,310

Mitchell Installations Ltd. $1,236,446 Maple Reinders Inc. $1,516,000



Technical: Liquid Waste Department Staff


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Appendix A Page No. 16

AWARD OF CONTRACT

RFP NO. 17-143 1. A contract was awarded, August 30, 2017 for the Greater Vancouver Water District.

To: Praxair Canada Inc.

in the anticipated amount of up to $1,700,000 (exclusive of taxes) for Supply and Delivery of Liquid Oxygen (LOX) to the Coquitlam Water Treatment Plant for over a five (5) year period.


2. Proponents were invited by Metro Vancouver (MV) & BC Bid web sites and private invitation on May 29, 2017.

Closing Date: June 22, 2017.

3. Proposals received (exclusive of taxes): Praxair Canada Inc. Air Products

$1,700,000 $2,300,000




5. Award was made to the highest ranked proponent with lowest cost based on the evaluation criteria established in the RFP.

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Appendix B STANDING OFFER AGREEMENTS

The following Standing Offer Agreements (SOA’s) were accepted during this reporting period. SOA’s are not contracts and do not constitute a commitment or guarantee by the Corporation to purchase. SOA’s are open to multiple acceptances by the Corporation throughout the term and result in individual contracts with each acceptance. The estimated value of work noted below is based on actual need and available funding as determined through the annual budget approval process. Based on the nature of service, SOA’s may be awarded to all compliant responders or may be limited based on the evaluation criteria established in the bid document.

No. Title Number of

Responses Received

Awarded To Anticipated Term

Total Anticipated

Amount (exclusive of

taxes) 1. RFSO No. 17-074

Landscape Maintenance Services for Metro Vancouver Housing Corporation

Seven (7) 1. Exact Facility Services 2. Wagner Maintenance

Five (5) years

(One (1) year with an option to extend for

two (2) additional two

(2) year periods)

$2,238,510

2. RFSO No. 17-108 Plumbing Services for Metro Vancouver Housing Corporation

Five (5) 1. Alma Plumbing and Heating Ltd.

2. Schubert Plumbing and Heating Ltd.

Four (4) years

(One (1) year with an option to extend for

three (3) additional one

(1) year periods)

$3,200,000

3. RFSO No. 17-215 Graphic Design Services

Eight (8) 1. 2020 Creative 2. Laura Galloway Design 3. Kirk & Co. Consulting

Five (5) years

(Three (3) year with an option to extend for an additional two (2) year

period)

$550,000

4. RFSO No. 17-089 Real Estate Appraisal Services

Eight (8) 1. Altus Group 2. Collingwood

Appraisal 3. Colliers International 4. Garnett Wilson 5. CWPC 6. Campbell & Pound

Commercial Ltd.

Five (5) years

(Three (3) year with an option to extend for an additional two (2) year

period)

$750,000

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Appendix C No. 1

CONTRACTS AMENDED TO A VALUE OF MORE THAN $500,000

BUT NOT PREVIOUSLY REPORTED TO THE PERFORMANCE & AUDIT COMMITTEE

RFP No. GM21589

PURCHASE ORDER NO. 141157

Sperling Hansen Associates

Consulting Engineering Services – Monitoring of Operations & Closure of the Cache Creek Landfill for the Greater Vancouver Sewerage & Drainage District

1. Original Value of Contract: $208,025

2. Amendment Value: $347,405

3. Amendment Number: 01

4. Total Amended Value of Contract: $555,430

5. Budget Status:

This contract is funded within the operating budget for this project.

6. Reasons for Amendment to Contract:

Sperling Hansen was engaged following RFP No. GM21589 to provide monitoring services related to the closure of the Cache Creek Landfill. The scope was expanded to provide services related to groundwater monitoring well installation and sample collection following Wastech’s refusal to allow Metro Vancouver access to existing groundwater monitoring wells at the landfill. Groundwater monitoring was required as part of Metro Vancouver’s appeal of the Ministry of Environment’s approval of the Cache Creek Landfill Closure Period Plan.

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Appendix D No. 1

AMENDMENT TO A PREVIOUSLY REPORTED CONTRACT

RFP No. 13-207

PURCHASE ORDER NO. 132903A

Beneficial Use of Biosolids at the OK Ranch Agroforestry Fertilization Project for the Greater Vancouver Sewerage & Drainage District

1. Name of Contractor:

Sylvis (OK Ranch Project)

2. Date Contract Reported:

February 2015

3. Original Anticipated Reported Value of Contract (exclusive of taxes):

$2,480,000


5. Value of Amendment (exclusive of taxes): $625,000

6. Amendment Type: Additional Services

7. Total Revised Anticipated Amended Value of Contract (exclusive of taxes):

$3,105,000

8. Budget Status:

This contract is funded within the capital budget for this program.

9. Amendment No. 01 increase allows for the continued beneficial use of biosolids at OK Ranch while a new subsequent project agreement is developed, and avoids biosolids disposal at a higher cost.

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Appendix D No. 2

AMENDMENT TO A PREVIOUSLY REPORTED CONTRACT

Tender No. 14-187

PURCHASE ORDER NO. 136158

Installation of Port Mann Main No. 2 (North) – Cape Horn Pump Stations to Fraser River Section for the Greater Vancouver Water District

1. Name of Contractor:

Pedre Contractors Ltd.

2. Date Contract Reported:

November 2015

3. Original Anticipated Reported Value of Contract (exclusive of taxes):

$14,800,075


5. Value of Amendment (exclusive of taxes): $3,245,487

6. Amendment Type: Additional Services

7. Total Revised Anticipated Amended Value of Contract (exclusive of taxes):

$18,045,562

8. Budget Status:

This contract is funded within the capital budget for this program.

9. Amendment No 01 is a result of previously unidentified underground field drains encountered by the Contractor along the Port Mann Main No. 2 (North) alignment through Colony Farm, resulting in severe flooding of the excavation and temporary suspension of pipe installation until Summer 2017. This amendment includes costs associated with additional dewatering and drainage control measures necessary to complete the work and additional overheads resulting from the unforeseen conditions. The Contractor also encountered boulders and other obstructions during the Lougheed Highway trenchless crossing resulting in additional costs and time to complete this portion of the work. This amendment was approved by the Utilities Committee and the Greater Vancouver Water District Board at their May 18th and 26th, 2017 meetings, respectively.

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Appendix E September 25, 2017

Competitive Selection Packages Anticipated to be greater than $500,000

(Issued but not awarded)

Note: All contracts listed below are within the project budgets approved by the Board of Directors

Tender/RFP Closing Date

RFP No. 16-118 Consulting Engineering Services for Reservoir Isolation Valve Projects

January 24, 2017

RFP No. 16-118 Supply and Delivery of Power Quality Monitoring (PQM) Meters and Plan Wide PQM System – Wastewater Treatment Plants

January 19, 2017

RFP No. 16-219 Supply and Delivery of Task Seating (Awarded at less than $500K)

January 05, 2017

Tender No. 17-021 Construction of Rehabilitation of Cleveland Dam Spillway Training Walls

May 11, 2017

Tender No.17-016 Baynes Road Pump Station Variable Frequency Drives Replacement Electrical Supply and Installation

May 11, 2017

RFP No. 17-104 Annacis Island Wastewater Treatment Construction Control and Safety Coordination

May 9, 2017

RFP No. 17-122 Supply and Delivery of 50% Magnesium Hydroxide for Use in Corrosion Prevention (Awarded at less than $500K)

June 22, 2017

RFP No. 17-063 Consulting Engineering Services - Owner’s Engineer for Iona Island Wastewater Treatment Plant Biosolids Dewatering Facility

June 1, 2017

Tender No. 17-170 Construction of Heather Place-Five Storey Multi-Family Concrete Building with Underground Parking

July 13, 2017

RFP No. 17-311 Design and Installation Services for Internal Rubber Joint Seals on Seymour Main No. 2

August 29, 2017

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RFP No. 17-139 Consulting Engineering Services for the Seymour Main No. 5 North

August 22, 2017

RFP No. 17-271 Supply and Delivery of Sodium Bisulphite Solution (38% SBS)

August 22, 2017

Tender No. 17-005 Construction of Annacis Island Wastewater Treatment Plant Cogeneration Backup Power

August 17, 2017

Tender No. 17-196 Burnaby Still Creek Bridge Replacement

August 9, 2017

RFP No. 17-242 Supply and Delivery of Lubricants

August 8, 2017

RFP No. 17-263 General Housekeeping and Refuse Removal Services

August 3, 2017

RFP No. 17-163 Coquitlam Intake Tower Seismic Upgrade Consulting Engineering Services

August 2, 2017

RFP No. 17-297 Annacis Island Wastewater Treatment Plant Stage 5 Expansion - Construction Speciality Inspection Services

September 19, 2017

Tender No. 16-160 Construction of Highbury Interceptor Air Management Facility

September 14, 2017

RFSO No. 17-168 Support Services for WWTP Industrial Control System

September 14, 2017

RFP No. 17-359 Supply and Delivery of a Construction Power Substation at the Annacis Island Wastewater Treatment Plant

October 10, 2017

RFP No. 17-239 Manual Stack Testing Service - Waste-to-Energy Facility

October 5, 2017

RFP No. 17-339 Design, Supply, Delivery and Installation of Debris Barrier and Floating Dock at Capilano Reservoir

October 3, 2017

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23226361

To: Performance and Audit Committee From: Phil Trotzuk, Chief Financial Officer Date: August 24, 2017 Meeting Date: October 6, 2017 Subject: Manager’s Report RECOMMENDATION That the Performance and Audit Committee receive for information the report dated August 24, 2017, titled “Manager’s Report”. 1. Performance and Audit Committee Work Plan Update Attachment 1 is the 2017 Work Plan indicating the status of the Committee’s key priorities. Attachments: 1. Performance and Audit Committee 2017 Work Plan

5.7

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23226361

ATTACHMENT 1

Performance and Audit Committee 2017 Work Plan Report Date: August 24, 2017

Committee Priority Status FEBRUARY: Review and Endorse Committee 2017 Priorities and Work Plan Complete Review 2016 External Audit Plan Complete Review 2016 Final Results: Investment Review Position and Returns Complete Continuous Improvement Status Update Complete Municipal Borrowing Requests for MFA Spring 2017 Issue Complete Tender / Contact Award Information Complete APRIL: 2016 Audited Financial Statements Complete 2016 External Audit Findings Report Complete Review 2016 Final Results: Operating Results vs Budget Complete Review 2016 Final Results: Capital Expenditures vs Budget Complete Review 2016 Final Results: Development Cost Charges Collected Complete Update Committee Terms of Reference Complete Corporate Investment Process Complete GVS&DD DCC Revenue Fund Expenditure Bylaw Complete Tender / Contact Award Information Complete JULY: Review First 2017 Progress: Investment Review Position and Returns to April 30, 2017 Complete Review First 2017 Progress: Operating Results vs Budget to April 30, 2017 Complete Review First 2017 Progress: Capital Expenditures vs Budget to April 30, 2017 Complete Municipal Borrowing Requests for MFA Fall 2017 Issue (If Applicable) Complete DCC Review Update Complete Tender / Contact Award Information Complete OCTOBER: Review Second 2017 Progress: Investment Review Position and Returns to August 31, 2017 In Progress Review Second 2017 Progress: Operating Results vs Budget to August 31, 2017 In Progress Review Second 2017 Progress: Capital Expenditures vs Budget to August 31, 2017 In Progress Review First 2017 Progress: Development Cost Charges Collected to June 30, 2017 In Progress Asset Management Plan Update In Progress Municipal Borrowing Requests for MFA Spring 2018 Issue (If Applicable) In Progress Tender / Contact Award Information In Progress

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metro vancouver regional district performance and …€¦ · presentation to update the committee...

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