mfaus a4 brochure 2009
TRANSCRIPT
INTELLIGENT | EMPLOYEE MANAGEMENT
TIME & ATTENDANCE
EMPLOYEE SELF-SERVICE
ACCESS CONTROL
HR MANAGEMENT
PERFORMANCE MANAGEMENT
JOB COSTING
FIRE EVACUATION
IDENTITY CARDS
TIME & ATTENDANCE
Far more than clocking in to record attendance! TMS is a powerful tool for analysis and managing work time and the associated costs
Features & Benefits• Fixed-time, and annualised hours for full or part-time employees.
Supports continental shift patterns and flexible working schemes.
• Handles a range of clocking methods including terminals, internet or mobile devices.
• Clocking in at terminal by swipecard, proximity sensor or fingerprint.
• Define working rules, work patterns and shifts where different production cycles and rotas apply.
• Integral diary facility option automatically populates Microsoft® Outlook® task manager – you can use it, for example, to book line managers for meetings with employees who are more than 20 minutes late.
• Identifies time-rule violations and creates anomalies which can be emailed or represented as a diagram or graph.
• Records absences and builds a yearly absence profile with multiple viewing selections i.e. by employee, department, group or absence occurance.
• Planner with multiple sort levels allows work patterns and shifts to be printed.
• Aids employees and managers with requesting, planning and recording of holiday dates.
• Current and projected manpower planner allows managers to act or plan according to workload, resources and/or budget.
• Set global, site and user preferences to streamline data for multi-site use.
Labour cost control
Reduced administration
Absence control
Shift planning
Efficient labour utilisation
Increased accuracy of payroll data
Single and multi-site support
Integrates fully with other Mitrefinch systems, and most HR & Payroll products on the market.
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View, print and email information as graphs, planners and reports. Menu-level security
ensures only authorised users can see and amend the appropriate data.
• Full reporting and graphic module, including standard reports such as the Bradford factor, the commercial impact of unplanned absence.
• Point in time facility allows you to update future changes immediately, and to run “what if” scenarios.
• Aids speed and accuracy of payroll by ensuring an accurate, automatic capture and transfer of attendance data to your payroll system.
• Software can use any currency.
• Reports can be emailed as .pdf files or exported as ASCII or .csv files into other applications.
• Task planning functions let you assign the right employees at the right time for the right job.
• Create pools of employees who search and sort by kinds.
• Report writing wizard helps you create your own reports with ease.
• Configure unique profiles and views for individual sites.
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MITREFINCHTECHNOLOGYTerminals
Terminals with network port for standard Ethernet network
RS485 cable hard-wired terminals
Modem terminals for remote sites
Readers
Magnetic Stripe
Barcode
Proximity card and/or key fob
Biometrics
Fingerprint verification
Fingerprint recognition
Stores fingerprint algorithms, not actual fingerprints
Complex working rules
Flexible Reporting
Advanced rostering
Absence management
Site roll call
Highlights anomolies
Configure unique profiles and views of individual sites
Visitor management touchscreen
Create pools of available employees
Individual budget planning
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Comprehensive planning and reporting tools allow you to manage your workforce proactively and intelligently.
Mitrefinch clocking terminalwith biometric verification.
SELF-SERVICEWEB SOLUTIONS
Web based modules for TMS and HR allows staff to manage their work from PC’s and mobile devices wherever the are.
• Automatic email notification of any change requests made by employees and supervisor authorisations/rejections. This reduces the paper trail but retains a full electronic audit.
• PDF option for all report outputs.
Features & Benefits• Integrates with job costing, enabling real-time project tracking and analysis of
employee activity in any location.
• Employees clock in and out, on and off tasks or projects.
• Empowers your employees to request leave, shift and work record changes themselves, subject to supervisor authorisation.
• Employees can check own attendance information such as flexi-time balances and entitlements, absence history and planned leave, etc.
• Saves valuable management time by allowing your employees to explain their own anomalies – subject to supervisor check and authorisation.
• Optional integration with GPS (Global Positioning System) technology and Microsoft® MapPoint® to show exact location at time of clocking.
• Can be used in disconnected mode when no network or mobile signal is available.
• Supervisors can access and administer the module online either remotely or over the company network. Supervisor functionality includes checking, editing and approving anomalies, planning absences and shift changes, future work planning, skills search, and reporting.
HR.net• Diary facility (updates Outlook®) and letter generator with mail merge for
mass employee updates or single letters.
• Personnel records include disciplinary, training & qualifications, maternity/paternity, contracts.
• Powerful reporting with Bradford Factor and Equal Pay reports included as standard.
• Employees can check own records quickly, securely and easily.
• Employees can update own records subject to supervisor authorisation, saving time and increasing accuracy for the HR department. For example, change address details, or update training records.
• Integrated absence management and holiday planning, with employees able to request leave subject to supervisor authorisation.
Managing time and attendance data in a modern organisation can be increasingly complex with more people working from home, or on projects away from the office.
Available as separate modules or fully integrated HR and time & attendance solution
Access anywhere – using networked PC’s, Internert, PDAs, SmartPhones or WAP mobiles
Easy employee self-service via Internet, mobile devices, company network or Web Kiosk.
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Our multi-platform employee management tool enables you to deploy time and attendance across your whole
workforce.
JOB COSTING
Enhances your TMS data by tracking work time and costs against projects or tasks.
Features & Benefits• Compare planned against
actual tasks and budgets achieved.
• A real-time view of work in progress is available to managers.
• Easy set-up, using wizards.
• Text and diagrammatic display, with user-defined colours. Information can also be viewed as graphs or planners.
• The future work planner can be used to plan daily and weekly tasks including multiple cost centres and staff deployment according to budget.
• Powerful wizard-driven custom report generator makes obtaining meaningful management information quick and easy.
• Project analysis module can track projects and sub-projects by hours or cost, and can display a grid or a graph with items over budget/estimate highlighted in red.
• Users can clock on and off jobs or in and out of cost centres by specific terminal, PC, PDA, smart phone or mobile phone.
• Mobile and remote staff can register travel time for payroll purposes and compliance with Working Time Regulations.
• Worked hours, absence hours, or both can be selected.
• Key mappings allow use at a single workstation or in multiple locations.
• Work record shows an hours breakdown summary (i.e. the total basic and overtime hours worked by employees and allocated to each category).
• Work record shows an hours bands breakdown (i.e. when, from start to end of shift, employees actually worked).
Mitrefinch have successfully married the principals of scientific management with modern technology.
Labour costing aids calculation of production costs, quotations to clients and client billing
Real-time information on staff, productivity and work time allows swift response on immediate production priorities
Facilitates accurate future budgeting and labour planning
Reduces costs through effective overtime control
Easy quoting and billing
Budget Control
Real-time information
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Easy set-up and powerful reporting allow you to generate fast, meaningful job costing information.
CUSTOMER
TESTIMONIALS
“What Australian companies say about Mitrefinch…
and there is a lot to like”
“ We invited Mitrefinch to demonstrate its TMS system and following an extensive evaluation it became clear that TMS was as technically advanced as teh other products available yet more cost effective.”
Ian Chidgey, IT Manager, Eaton Electric Systems
“ Although Mitrefinch are relatively new in Australia, their staff showed incredible knowledge of the peculiarities of any Time & Attendance System requirements and our very complex Labour Laws. Their intimate knowledge of the system and willingness to commit to supporting us in our remote location lead us to select them as our system of choice.”
Llew Hill-Lewis, MIS Manager, Norco
Message from the Managing DirectorI am pleased to report that we continue to provide quality solutions which generate a quick return on investment for our clients.
As we end our 30th year of business, Mitrefinch Australia goes from strength to strength, with over 200 customers.
To support this growth we have recently opened a second base in Melbourne to provide increased coverage in Southern and Western areas.
We remain extremely committed to the Australian market and will continue to invest in the ongoing development of our products and our people to ensure that customers are gettign the latest technology and exceptional service.
Andrew.
“ The Mitrefinch Team came through with a turnkey solution – on time and on budget – and continues to offer second-to-none support. I have recommended Mitrefinch to potential customers and will continue to do so.”
Patrick Scott, IT Manager, EGR
“ We have found Mitrefinch to be excellent value for money and their support is extremely responsive.”
Michael Redshaw, HR Manager, Capilano Honey Limited
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Left to Right Jason Lowe, MD TAPS, Andrew Simpson, Executive Chairman, Mitrefinch, Allan Murdoch, Sales Director, Mitrefinch Australia
“ Mitrefinch TMS is easy to use and great value for money. I would select Mitrefinch again.”
“ Mitrefinch has proven to be excellent value for money. Production supervisors say it’s the best thing we have ever done and we are now getting speedy accurate data for our productivity reporting.”
“ I appreciate the fact that Mitrefinch keeps improving the product. In our case, their experienced staff were able to assess our requirements and then incorporate changes into the software that we so desperately needed. Not many software companies are as personal nor capable of modifying their product as quickly as Mitrefinch.”
David Gangell, IT Manager SAM, Macquarie University
Kate Peterson JP, Human Resources Manager, Demag Cranes & Components Pty Ltd
Brett Lawrence, Financial Controller, Intercast Forge
“ We had a smooth transition from Bundy cards to Biometrics – we are a relatively new customer who is finding information much easier to access.”
Yashar Ahmet, Operations Manager, Advanced Metal Products
“ I’m glad we chose Mitrefinch, they were able to tailor the system to our exact needs and I cannot fault the after sales support.”
Linda Braini, Personnel Officer, BPW Transpec
“ We find TMS easy to use and it has eliminated most of the paper trail associated with Payroll.”
Justin Chow, Global Renewables
“ Mitrefinch have delivered what we wanted and the implementation consultant was brilliant. I would choose Mitrefinch again.”
David Page, Financial Controller, NF Importers Pty Ltd
“ The Mitrefinch post implementation service is exceptional, the product is simple to use and it has streamlined our payroll process immensely.”
Angela Robinson, HR Manager, Brightpoint Australia
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www.mitrefinch.com.au
ACCESS CONTROLCOMPLETE SECURITY SOLUTION with VISITOR MANAGEMENT MODULE
All Mitrefinch access and security products can be fully integrated to form the complete security system for your business.• Allows restrictions to be placed on any
control point, prohibiting or allowing selected staff access during various hours.
• Monitor individual employees, groups or departments separately.
• Provides and audit log and archive of transactions on the movements of staff in your building, showing where and when access has been granted/denied.
• Graphical mapping access and monitoring.
• Send email alerts when alarms are triggered.
• Real-time operation.
• Set flashing messages on your screen or sound an alarm when a selected entry point is left open for longer than a defined time, ow when someone attempts to gain access to a restricted area.
• Three types of cards are available for use at access points – barcode, magnetic stripe and proximity.
• Fingerprint technology – only fingerprint templates are stored, not actual fingerprints, protecting individual privacy as well as improving security.
• The new cost-effective slave reader option allows multiple doors to be controlled with a single access unit.
• Optional Touch Screen Monitors replace the need for a mouse and keyboard.
Crime against business shows no signs of abating if anything it appears to be escalating.
Secure your employees, premises and assets
Control access points e.g. doors remotely at the touch of a button – no need to open and close manually
Cut the cost of crime against your business
Monitor and manage the movement of contractors, visitors and employees through your premises in real time from your PC
System will control gates, barriers, doors, turnstiles, lifts, disabled access, car blockers etc.
Integrates fully with other Mitrefinch systems
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Handles any system specification,
including control of doors, turnstiles, car park barriers
etc.
Systems can be equipped with the
latest biometric identity verification
technology.
FIRE EVACUATION
IDENTITY CARDS
Reliable on-site information in the event of an emergency. Suitable for sites that are at risk from fire, chemical spills or terrorist attack.
Features & Benefits• The system has real-time on-site and off-site reports for fire evacuation.
• Zone registration and mustering means fire crews can accurately pinpoint people in need of rescue and disregard evacuated areas of the site.
• People cannot get onto or off the premises without registering at a terminal.
Features & Benefits• Design and print text, logos, graphics and photos on your own ID cards.
• Encode information and store it on ID cards in the form of barcodes, magnetic stripes or smart cards.
• Print on all types and sizes of cards including proximity.
• Simple wizards guide you through the design process.
• Link digital cameras directly to the application via TWAIN interface.
• ID card printer packages available, with everything you need to start designing and printing your own ID cards.
• Integrates fully with Mitrefinch systems.
We offer a full range of card production items for you to design and print text, logos or photos onto your staff ID or visitor cards.
Increased safety of personnel and visitors
Accurate real-time reports save time for emergency crews
Suitable for sites that are at risk from both fire and chemical spills
Integrates fully with other Mitrefinch systems
Safeguard lives
Reduce Risk
Safe Register
Fully automated
Printers
Accessories
Design Wizard
Bureau Service
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A full range of card printers, encoders and accessories is available direct from Mitrefinch.
HR MANAGEMENT
Works with TMS to form a seamlessly integrated employee management system or a fully featured stand alone for effective management of your HR Data.
Features & Benefits• Integrated holiday planning and absence management.
• User can configure the system with additional screens and fields.
• Fully expandable to cater for future change including bulk changes of employees and mass updates to employee data.
• Report generation and letter writing with mail merge integrated into the system.
• Reports, letters and documents can be displayed on screen, printed and emailed.
• Diary facility allows users to set pop-up reminders.
• Special calculations can be made for sick/holiday pay.
• All historical data can be viewed, by screen or by field.
• Changes can be backdated, current or future and can be viewed/modified prior to implementation.
• Point in time analysis allows information to be viewed for making comparisons.
• Security function allows restrictions on users, some can read only, others can read and edit.
• Training and qualifications records facility both for storing existing qualifications and for planning future training needs.
• Disciplinary procedures can be tracked and actioned.
• Integral diary facility populates Microsoft® Outlook® Task Manager.
• Facility to attach any digital file (e.g. .pdf, .doc, .tif, .jpg) to the system, allowing managers to keep track of all staff records and communications.
Good Human Resources Management can make a good company better. Our HR Manager Software can make a difficult role easier and more efficient.
Flexible - can be easily configured to fit company requirements
Centralised information reduces administration
Single point of data entry for employee information
Bradford Factor and Equal Pay reports supplied as standard
Self-service module available see page 3
Integrates fully with other Mitrefinch systems.
Supports Statutory Maternaty, Paternity and Adoption rules
Applicant tracking module to track candidates through the recruitment process
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The system holds detailed employee information.
CASE STUDY
The EGR Group is a privately-owned design, manufacturing and marketing company.
Founded in 1973, the EGR Group commenced operations producing point-of-purchase products and light plastic fabrication products.
EGR entered the automotive market in 1983 and is now the world’s leading designer, manufacturer and international marketer of the thermoformed automotive accessories.
Today, EGR is a truly global organisation and employs 900 people worldwide.
The company’s world headquarters are located in Brisbane with offices in Melbourne and Sydney, and Product Development and Warehousing in Ontario California and Milton Keynes United Kingdom.
Elaine Heynes, EGR Payroll Manager, says:
‘We enjoyed a successful implementation and have now been using Mitrefinch TMS for over 3 years”. “The system has proven to be very flexible and extremely reliable”.
TMS easily accommodates all our award and workplace agreements across four (4) businesses for over 650 employees and we record attendance using fifteen (15) ID card timekeeping terminals that are installed across 7 sites”.
‘Mitrefinch offers terrific support and any queries we have made, or problems requiring their assistance, have been addressed in a prompt and professional manner.”“This is of paramount importance to our Payroll department to ensure our people are paid accurately and on time - week in, week out.”
“Over time, not withstanding changes to our business requirements and an upgrade to our MicrOpay payroll system, Mitrefinch have proven to be a reliable and valued business partner to EGR”.
Patrick Scott, EGR IT Manager says:
“EGR reviewed its Time and Attendance solution in 2003
Mitrefinch was then quite new to Australia, but presented a highly professional solution, with impressive assurances of longevity and support in Australia.”
“The Mitrefinch Team came through with a turnkey solution - on time and on budget – and continues to offer second-to-none support”.
“ I have recommended Mitrefinch to potential customers and will continue to do so.”
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www.mitrefinch.com.au
HELP DESK
MITREFINCH TECHNOLOGY
A Mitrefinch support contract offers you peace of mind, ensuring your software and hardware are maintained by our inhouse team and dedicated experts.Software and Hardware support
Hardware issues which cannot be resolved over the telephone are attended to on-site within one working day, where geographically possible.
Our in-house development team ensures reliable and stable software solutions.
24-hour Internet support
Clients can log and track calls 24 hours a day via our unique password protected support website.
Online help with frequently asked questions and video tutorials.
Free software upgrades
Continuous development ensures free upgrades to our latest software for all customers on support contracts.
Single user/Multi user.
Standalone/Multi site.
Microsoft® SQL Server/MSDE, Oracle®.
ODBC/ADO compatible.
Citrix®/Terminal Services compatible.
Compatible with Microsoft®,
Exchange/Outlook®, Lotus Notes or any Windows® MAPI/SMTP compatible email client.
Runs on Windows® 98 SE, NT, 2000, 2003, 2008, XP, Vista and Windows® 7
Web:
Microsoft® Internet Explorer 5+ and Mozilla Firefox compatible.
Compatible with Microsoft® Internet Information Server (IIS).
Mobile technologies:
Compatible with any smart device which can host the Microsoft®.NET Compact Framework e.g. PDAs and SmartPhones.
Compatible with any device with a HTML/WAP compliant browser e.g. PDA, mobile phone.
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Sales 1300 884 831 Tech Support 1300 884 817 Head Office Mitrefinch (Aust) Pty LtdUnit 47, Homebush Business Village, 11-21 Underwood Road, Homebush NSW 2140Tel 02 8762 7888 Fax 02 8762 7878 E-mail [email protected]
Sydney Melbourne London York Toronto Dublin
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