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MGH Research Safety Committee
Meeting #2
July 16, 2013
Harry W. Orf, PhD, Senior Vice President for Research
Robert Castaldo, Safety Director
Michael Fisher, Director, RSMG
Mary Gervino, Director, MGH Research Compliance
1. Upcoming Main Campus Fire Inspection – Bob Castaldo 2. Research Safety Organizational Structure – Harry Orf 3. Status and Updates from Task Forces Communications Task Force – Harry Orf Documentation/Policy Task Force – Bob Castaldo Chemical Hygiene Task Force – Bob Castaldo/Harry Orf Lab Survey Task Force – Michael Fisher Training Task Force – Mary Gervino 4. Questions and Open Discussion
Agenda
Page 2
1. Upcoming Main Campus Fire Inspection – Bob Castaldo 2. Research Safety Organizational Structure – Harry Orf 3. Status and Updates from Task Forces Communications Task Force – Harry Orf Documentation/Policy Task Force – Bob Castaldo Chemical Hygiene Task Force – Bob Castaldo/Harry Orf Lab Survey Task Force – Michael Fisher Training Task Force – Mary Gervino 4. Questions and Open Discussion
Agenda
Page 3
Boston’s Lab Safety Ordinance
• Annual Registration • Annual Inspections
Preparing for 2013 Inspection of Main Campus (including Simches)
Fire Inspection
Citations from Recent Inspection at CNY • signage • flammable and corrosive chemical segregation • gas cylinders: uncapped; unsecured • eyewash station obstruction • inadequate high storage clearance from fire sprinklers • housekeeping • doors wedged open
Fire Inspection
Under the Hood Chemical Storage Cabinets
Fire Inspection
“Corrosives Only” Side of Cabinet
Hexane
Fire Inspection
Fire Inspection
Fire Inspection
1. Upcoming Main Campus Fire Inspection – Bob Castaldo 2. Research Safety Organizational Structure – Harry Orf 3. Status and Updates from Task Forces Communications Task Force – Harry Orf Documentation/Policy Task Force – Bob Castaldo Chemical Hygiene Task Force – Bob Castaldo/Harry Orf Lab Survey Task Force – Michael Fisher Training Task Force – Mary Gervino 4. Questions and Open Discussion
Agenda
Page 10
Page 11
Organizational Structure
Floor Plan Map for Neurology Departmental Safety Coordinator
Organizational Structure
Page 12
MGH Safety Committee
Research Safety Committee
Departmental Safety
Coordinators
Site Safety Coordinators
PI’s and Individual
Researchers
Unit Safety Coordinators
PI’s and Individual
Researchers
Lab Safety Coordinators
PI’s and Individual
Researchers
Support Department Staff
EH&S Radiation Safety
Biosafety Compliance
Research Management Animal Welfare
Occupational Health Police and Security Emergency Services
Research Space Management
Staff
Research Management
EH&S Department
Page 13
Organizational Structure
Department Unit Unit Location (Site)
Department Safety
Coordinator
Unit Safety Coordinator
Site Safety Coordinator
Lab Safety Coordinator
RSMG Analyst
Anesthesia Stuart Forman NH Cancer Center Research 149-6 Khaleda Haider Carolyn Gorka NH Cancer Center Research 149-07 Khaleda Haider Laura Libby NH Cancer Center Research 149-08 Khaleda Haider Carolyn Gorka NH Cancer Center Research Simches 4 Khaleda Haider Nicole Smith NH Cancer Center Research Jackson 9 Khaleda Haider Mary Lynch NH CCIB Chris Kelleher MC CCM Jason Fuller JK CHGR Vijaya Ramesh WH CRM David Machon NH CSB Peter Waterman WH Center for Wellman Labs Bobby Redmon MC CIMIT MF CTSA MF Dermatology John Dellorusso MC Emergency Service Blair Perry NH Medicine Cardiology MC Medicine CVRC MC Medicine CIID 149-6 (Mempel) Carol Leary E. Carrizosa WH Medicine CIID 149-6 (Elkhoury) Carol Leary Suzanne Hickman WH Medicine CIID 149-6 (Moon) Carol Leary James Moon) WH Medicine CIID 149-8 (Luster) Carol Leary Carol Leary WH Medicine CIID 149-8 (Means) Carol Leary Terry Means WH Medicine CIID 149-8 (Shreffler) Carol Leary Alex Ma WH Medicine CIID 149-8 (HMC) Carol Leary Vlad Vrbanac WH Medicine CIID 149-8 (Anthony) Carol Leary Robert Anthony WH Medicine CIID 149-8 (Hacohen) Carol Leary Alice Lan WH Medicine CIID 149-8 (Steere) Carol Leary Gail McHugh WH Medicine CIID 149-8 (Tager) Carol Leary Leaya George WH Medicine Diabetes Mary Larkin NH Medicine Diabetes Yen Yi NH Medicine Diabetes 149-3 Faustman NH
1. Upcoming Main Campus Fire Inspection – Bob Castaldo 2. Research Safety Organizational Structure – Harry Orf 3. Status and Updates from Task Forces Communications Task Force – Harry Orf Documentation/Policy Task Force – Bob Castaldo Chemical Hygiene Task Force – Bob Castaldo/Harry Orf Lab Survey Task Force – Michael Fisher Training Task Force – Mary Gervino 4. Questions and Open Discussion
Agenda
Page 14
MGH Research Safety Committee
Communications Task Force Update
Harry W. Orf, PhD, Senior Vice President for Research
Status and Updates from Task Forces
Action Items from First Meeting Physical (Lab) Signage – Move to Lab Survey Task Force Emergency Communication During Mass Casualty/Major Incidents Research Operations Chief will be added to Command Center Structure Develop a Research Safety Web Site Link to Research Intranet Early Job for New Web Content Manager (just hired!) Documenting and Tracking Safety Training Develop “Central” Database for all Research Personnel w/Reqd Training Pull Data from In-House Training Programs (HealthStream, Citi, etc.) Examine Partners LMS (Lab Mgmt System) as Possible Tracking Prgm Explore Use of Lab Scanners (developed by MGH LCS) Autolog Attendance at In-Person Training
Communications Task Force Update
MGH Research Safety Committee
Chemical Hygiene Task Force Update
Robert Castaldo, Safety Director
Status and Updates from Task Forces
Chemical Hygiene • Review current hygiene plan materials Policy: Section 3: Safety Manual Organization-wide material: institutional templates Lab-specific documentation and SOPs
• Draft training modules Hazard Communication Chemical Hygiene Chemical Safety
• Chemical Health and Safety Risk Categories Standard precautions
Chemical Hygiene Task Force Update
Chemical Hazard Classifications The HAZCOM standard recognizes the following hazard classes. Each class also includes categories and sub-categories that indicate relative hazard severity for chemicals within the class.
Health Hazard Classes (ref: HAZCOM Standard Appendix A)
Acute toxicity
Skin corrosion / irritation
Serious eye damage/eye irritation
Respiratory or skin sensitization
Germ cell mutagenicity Carcinogenicity Reproductive toxicity Specific target organ toxicity – single exposure
Specific target organ toxicity – repeated or prolonged exposure
Aspiration hazard
Physical Hazard Classes (ref: HAZCOM Standard Appendix B)
Explosives Flammable gases Flammable aerosols Oxidizing gases
Gases under pressure Flammable liquids Flammable solids Self-reactive chemicals
Pyrophoric Liquids Pyrophoric solids Self-Heating Chemicals Emit flammable gases on contact with water
Oxidizing liquids Oxidizing solids Organic peroxides Corrosive to metals
OSHA Defined Hazards: Pyrophoric gas, Simple Asphyxiant, Combustible Dust
Communications Task Force Update
MGH Research Safety Committee
Safety Documentation Task Force Update
Robert Castaldo, Safety Director
Status and Updates from Task Forces
Safety Policies, Procedures and Documentation
• Research Safety shared drive Location of draft document Current content or links to content
• Members now reviewing content What really belongs in this manual? How should the sections be organized? What material is ready or almost ready as is? What needs to be rewritten? Is anything missing?
• Ideas for navigating this large informational repository What are user needs?
Safety Documentation Task Force Update
MGH Research Safety Committee
Lab Survey Task Force Update
Michael Fisher, Director, RSMG
Status and Updates from Task Forces
Laboratory Safety Surveys
• We will conduct lab surveys to identify and assist in the mitigation of deficiencies that are not in compliance with applicable codes, standards, policies and regulations and that may present an unsafe research environment.
• This is a collaborative effort with the Departments and laboratory
personnel.
Action Items from First Meeting
• Look at different types of survey sheets and develop one with explicit components (electrical, waste, fire, etc.)
• Decide who will comprise inspection teams – reps from RSMG, EH&S, B&G, Environmental Services, others? and either a DSC/USC/SSC/LSC rep from the department
• Look at options for automated (iPad w/photos) documentation of surveys
• Require surveyed lab to respond in writing re: all items needing corrections
TF TO RECOMMEND ADDITIONAL MEMBERS
NFPA 704 HAZARD IDENTIFICATION SIGNAGE
DEVELOP ESCALATION POLICY FOR ONGOING ISSUES
NEXT STEPS?
Remember, unless we are constantly vigilant, laboratory accidents can happen anytime, anywhere!
MGH Research Safety Committee
Safety Training Task Force Update
Mary Gervino, Director, Research Compliance
Status and Updates from Task Forces
Task Force Members
• Mary Gervino • Harry Orf • Bob Castaldo • Rachel Ackman • Lauren Barsanti • Stuart Forman • Patricia Frederico • Jeanne Kotelly • Mary Larkin
• Mary Lynch • Maureen Lynch • Karen Montillo • Jennifer Mullett • Robert Redmond • Anne Sallee • Rex Woodleigh • Stanton Young
Progress To Date
• Two meetings to date: 6/17 & 7/11
• First Meeting – Committee’s Charge & Workplan
• Second Meeting - Curriculum
Committee Charge
The Research Safety Training Task Force will Partner with other hospital and Partners teams to address the training needs of the MGH Research Community
Curriculum: review current and develop proposed
Determine the best way to provide the training
Program to track compliance – LMS
Reminder notification System – LMS
Update program to reflect new regulations as required
First Meeting 6/17/13
Work plan – Curriculum:
• Current and proposed – Training Platforms – Implementation – Tools – Notifications and Reminders – Tracking
Second Meeting 7/11/13
• Addressed the current curriculum
• Individual Taskforce members assigned to review content of each course & will report back at the July 25th meeting.
• We will also touched upon trainings specific to roles i.e. research tech vs. admin sitting in lab environment
Going Forward
• Some of us will attend a health stream training to better understand it’s capabilities
• Continue to work the plan and address each item on the work plan
Questions
If you want to provide any input into the current or future training materials, please e-mail me at
1. Upcoming Main Campus Fire Inspection – Bob Castaldo 2. Research Safety Organizational Structure – Harry Orf 3. Status and Updates from Task Forces Communications Task Force – Harry Orf Documentation/Policy Task Force – Bob Castaldo Chemical Hygiene Task Force – Bob Castaldo/Harry Orf Lab Survey Task Force – Michael Fisher Training Task Force – Mary Gervino 4. Questions and Open Discussion
Agenda
Page 39
Discussion!
Questions?
Page 40