michael pacholock purchasing and materials joanne kehoe ......toronto, ontario m5h 2n2 joanne kehoe...

Michael Pacholock Director

Purchasing and Materials

Management Division City Hall, 18th Floor, West Tower 100 Queen Street West

Toronto, Ontario M5H 2N2

Joanne Kehoe Manager Construction Services

July 14, 2017 Via Internet Site Posting- 36 Pages

Addendum No. 2

Tender Call No. 156-2017

Closing Date: 12:00 NOON (LOCAL TIME) July 20, 2017

To: Provide all labour, equipment, and materials required (in phases as indicated) to

complete the flooring renovations as per the tender documents for Bendale Acres,

Castleview Wychwood Towers, and Fudger House, Long-Term Care Homes and Services.

Please refer to the above Tender Call document in your possession and be advised of the

following:

1. Revised Information:

See attached for revised information and questions & answers for this project.

Should you have any questions regarding this addendum, please contact Sunney D'Souza at 416-

338-5579. email: [email protected].

Please attach this addendum to your RFT document and be governed accordingly. Bidders must

acknowledge receipt of all addenda on the space provided on the Tender Call Cover Page as per

the Process Terms and Conditions, Section 1, Item 9 - Addenda, of the Tender Call document.

All other aspects of the Tender remain the same.

Yours truly,

Joanne Kehoe

Manager, Construction Services

Purchasing and Materials Management

1 of 36

mailto:[email protected]

City Of Toronto Long Term Care Homes and Services Addendum No. 2

Head Office Flooring Replacement – Tender Call #156-2017 July 10, 2017

Montgomery Sisam Architects Inc.

The Addendum consists of the following changes noted below:

Part A: General

1. Outbreaks

Within all projects for City of Toronto Long Term Care Homes, outbreaks may occur during the course

of work. In the event of an outbreak within the Home, the Contractor may be expected to suspend

action onsite for a period of time. Be advised that no extras will be approved for work stoppage as a

result of any outbreaks in the Home.

2. Hours of Work

Per the Specification Project Manual 01 00 00 – Section 3 – Item 3.3.1, the majority of Work is

intended to be completed during regular working hours. Selected Mechanical tie-ins to existing

services will be required to be completed outside of regular working hours and shall be included in the

base bid price and will be carried out, as required, at no additional cost to the owner.

3. Fees for Changes to the Work

Refer to Tender Call 156-2017 – page 228 – Section 5 – Supplementary Conditions to the CCDC 2-

2008. Refer also to the Specification Project Manual 01 00 00 – Section 3 - Item 4,

Replace portions of Item 3.24 - GC 6.2 - CHANGE ORDER with the following:

6.2.3.2 Where a change in the Work, is performed by the Contractor’s own forces, the negotiated

lump sum price for change in the Work, or negotiated unit price(s) for each unit priced item shall be

all-inclusive, except HST and mark-up as provided hereafter, and shall include, without limitation, all

costs, charges, expenses and fees whatsoever required or related to perform such change, or such

unit priced item. The Contractor shall be allowed a mark-up to a maximum amount of 5% of the lump

sum price, or aggregate of unit items and applicable unit price(s), for such change, net of taxes. The

Contractor shall provide a written quotation identifying each amount to be charged for transportation,

labour, Product, Construction Equipment and services and all other costs for the performance of the

Work. The HST, as applicable, shall be identified separately in a manner satisfactory to the Owner.

6.2.3.3 Where a change in the Work is performed by a Subcontractor’s forces, the Subcontractor’s

lump sum price for change in the Work, or unit price (s) for each unit priced item shall be all-inclusive,

except HST and mark-up as provided hereafter, and shall include all of its costs, charges, expenses

and fees whatsoever required or related to perform such change, or such unit priced item. The

Contractor shall provide a written quotation with back-up documentation from the Subcontractor

identifying each amount to be charged for transportation, labour, Product, Construction Equipment

and services and all other costs for the performance of the Work and the total price charged by the

Subcontractor. The subcontractor shall be allowed a mark-up to a maximum amount of 5% of the

lump sum price, or aggregate of unit items and applicable unit price(s), for such change, net of taxes.

The Contractor is allowed a maximum mark-up of 5% on the total price charged by the Subcontractor

to the Contractor for such change, net of taxes and Subcontractor mark-up. The HST, as applicable,

shall be identified separately in a manner satisfactory to the Owner.

4. Project Area Specific Designated Substance Reports

Removal of designated substances, if required, will be carried out either in advance of the work of this

contract or will be coordinated with a third party environmental contractor during the course of the

work. Aside from site coordination with other parties performing the required work or the use of

contract cash allowances to pay for such work, all designated substances shall be considered outside

the scope of work of the General Contractor.

2 of 36




5. Parking

Limited parking for certain sites within the project may be permitted for Contractors and Sub-

Contractors but will be provided in consultation with the Building Services Manager. It is possible that

at certain times, no parking will be available. Loading and unloading will be permitted as defined

below.

6. Loading, Unloading, Storage of Materials

The Building may have a limited amount of extra storage space within the building interior or exterior

for use by contractors. This space will be allocated in consultation with the Building Services

Manager. The Building has loading areas and all loading and unloading of materials will be

coordinated with the Home via the loading dock. Loading dock areas generally have access to the

Service Elevator. Service Elevator use/times are to be coordinated with the Building Service

Manager. The City of Toronto or the Building will not responsible for the safety and security of all

materials delivered to and stored on site.

7. Make Good

Contractors should be aware and advised that it is expected that all surfaces affected by demolition or

construction be made good at the completion of the work. All make good work is expected match the

existing condition. Make good work will affect walls, ceilings and floors at new equipment and removal

of former equipment. All painting shall match existing colors. The Home is able to provide individual

paint colors as all rooms are not the same. Repainting shall be completed to the nearest corner or

edge (not spot painted).

8. Multiple Contractors

It is anticipated that one or more of the sites will have more than one contractor working on different

parts of the site at one time. Bidders shall make allowance in their base bid for coordinating space

and time separations between contractors in accordance with Ministry of Labour requirements.

9. Cash Allowances

Refer to Specification Section 01 00 00 – Section 3 – Item 3.4.1 (Allowances). Cash allowances are

for items including, but not limited to, the following:

(a) Designated Substances consulting and / or abatement work

(b) Testing

(c) Inspections

(d) Other uses as required by the Owner

10. Building Service Manager – Contact Information

Bendale Acres – Josie Wilcox (Manager of Building Services, Acting) – 416.397.7029

Castleview – Lorin Karp (Manager of Building Services) – 416.392.5815

Fudger House – Renato Palumbo (Manager of Building Services, Acting) – 416.392.5291

3 of 36




Part B: Clarifications

1. Cove base.

Refer to Specification 09 65 16 Resilient Sheet Flooring.

ADD 2.1.4 - Cove Base: premanufactured cove base to match flooring selections by FlashCove

Prefabricated Bases Inc.

Renumber all remaining items.

Refer to Specification 09 65 18 Resilient Safety Flooring.

ADD 2.1.3 - Cove Base: premanufactured cove base to match flooring selections by FlashCove

Prefabricated Bases Inc.

Renumber all remaining items.

Part C: Questions and Answers

1. Question:

Please refer to Section 3 – Tender Submission Package Pricing Form

There is a note saying schedule “A, “B” and “C” may be awarded separately by the lowest bid.

As sub-contractors will price considering to award all the 3 locations to one sub-contractors and

higher price if not.

Can you consider our request to award 1 GC, whoever is lowest in TOTAL AMOUNT OF

TENDER CALL ?

Answer:

No.

Subcontractors should price acknowledging that schedule A, B and C may be awarded separately

by the lowest bid.

2. Question:

Please refer to section 4-Scope of the work.

The start date is July 1st, however the bid closing date is July 12, 2017.

Please adjust the start and completion date with allowing the days for the award after bid closing

date.

Answer:

As per Addendum 1 the closing date has been extended from July 12, 2017 to July 20, 2017.

The project start and completion date will be later to suit the new closing date. Although the

duration of the project will remain the same.

3. Question:

Do we required to provide temporary cooler/freezer in addition to temporary kitchen?

Answer:

Yes, a temporary mobile fridge and a temporary mobile freezer are required in addition to the

kitchen trailer for Fudger House kitchen flooring replacement.

No, for Bendale Acres.

4 of 36




4. Question:

Couldn’t find the drawings for the Castle view Wychwood Towers.

Please provide the same.

Answer:

Drawings for Castleview Wychwood Towers were issued part of 156-2017 tender documents as a

PDF labeled ‘156-2017-CASTLEVIEW WYCHWOOD ARCHITECTURAL DRAWINGS’.

5. Question:

Can you provide the working hours for the work being carried under this contract.

Answer:

All work is to be completed during the Home’s regular working hours, generally 8:00am to 5:00pm

Monday to Friday.

6. Question:

There are no drawings for Bendale Acres.

Answer:

Drawings for Bendale Acres were issued part of 156-2017 tender documents, PDF labeled ‘156-

2017 Vendor Viewing Copy’, Pages 196 to 208.

7. Question:

Could you please extend closing for 1 week?

Answer:

As per Addendum 1 the closing date has been extended from July 12, 2017 to July 20, 2017.

8. Question:

Is there any waterproof membrane required for any of the areas?

Answer:

No submental waterproofing should be required unless specified as waterproofing integral to

flooring and wall cladding materials which will be included.

9. Question:

As per site conditions rectification work on walls has to be done in great extent in Kitchen and

Compactor Room of Fudger House.

What is the extent of walls rectification and Painting in these areas in Base Bid price?

Can this be included in cash allowance?

Answer:

This work should not be included in the Base Bid and is to be priced as Alternative Price ‘AP1’.

5 of 36




10. Question:

In Pricing Form page 47, 48 and 49 of 278, item number 5 is missing.

Is this only serial number missing or any item has been missed?

Answer:

No information is missing. Please renumber 6 to 5.

Part D: Attachments

14711.F01_BA_Operational Plan Five (5) pages total – 8 ½” x 11” (issued)

14711.F01_CWT_ Shower Room 2 Mechanical Three (3) pages total – 11” x 17” (issued)

14711.F01_CWT_Operational Plan Eight (8) pages total – 8 ½” x 11” (issued)

14711.F01_CWT_Phasing Plan One (1) pages total – 11” x 17” (issued)

14711.F01_FH_Operational Plan Thirteen (13) pages total – 8 ½” x 11” (issued)

6 of 36

Bendale Acres Ministry of Health Compliance

Project Summary: 1. Vinyl Sheet Flooring Replacement – Main Kitchen.

OPERATIONAL PLAN: A: Overview of Project: Work is to begin following Ministry approval of the plans and completion of the City of Toronto tendering process. From the time work commences, it is anticipated that the project would take approximately 4 weeks. Expected start dates is July 2017 and completion date of August 2017 is expected. The main kitchen flooring replacement will be done in a single phase. A portable kitchen will be set up in the parking lot near our main loading dock as well as a temporary pot wash area that will be set up in our basement across from the main kitchen prior to decommissioning main kitchen. Once flooring and related work is complete the equipment will be returned to its original location and production will resume in the main kitchen. While this project is underway there will be a temporary change in menu for the residents which will be approved by our Registered Dietitian. The work area will be inspected by the Home's Building Service Manager or delegate to ensure resident safety and a satisfactory level of cleanliness. B: Project Details: Summary of Work.

1) Vinyl Sheet Flooring Replacement – Main Kitchen:

• Equipment and supplies will be relocated in off-hours on the first day of the project to the temporary kitchen and designated storage areas.

• Demolition of the main kitchen flooring will not start until at least one full day's production has been completed in the temporary kitchen.

• Phasing of this project will be a single phase.

• Atemporary kitchen trailer will be made operational at our loading dock area and a temporary pot area will be set up in the basement across from our main kitchen.

Bendale Acres

2920 Lawrence Avenue East Scarborough, Ontario M1P 2T8

Reg Paul

General Manager

Long-Term Care Homes and Services Margaret Aerola Administrator

Tel: 416-397-7000 Fax: 416-397-7067

7 of 36

• The main kitchen will be completed including removal of equipment, removal of mechanical (which includes a new trench drain) and electrical, removal of existing flooring, floor preparation and sloping, flooring installation, reinstallation of kitchen equipment and connections. Facility will use area at loading dock, meals on wheels area for storage of equipment. During the construction, the main cooking area will be horded off.

C: Administration: The Home is administered by Margaret Aerola who will be assisted during the project by the home's staff, particularly Josie Wilcox-Pizzo, Manager of Building Services and Sheri Cotton, Assistant Administrator. The architect for the project is Montgomery Sisam Architects Inc. In order to facilitate effective and timely communication the following protocols will be in place:

• Morning meetings with the administrator or delegate.

• Manager of Building Services will conduct daily rounds and labour co-chair of the OH&S Committee, as required.

• Critical path with timelines will be done reflecting steps in the project. D: Communication: Before work begins, a pre construction meeting will be held with the contractor and the Home staff, outlining the requirements imposed on contractors working in a long term care environment and the protocols that the contractor will be expected to follow. During the project there will be meetings held every two weeks or as required with all those involved in the project to discuss the progress as well as any issues arising. All issues with respect to both resident and staff safety will be identified with staff involvement and will be communicated through meetings as well as informal meetings on a daily basis. The residents and families will be informed of the plan and the desired outcomes through Resident Council and Family Council. Memos will be posted on resident and family bulletin boards, electronic bulletin board and resident newsletter. Departmental and unit meetings will be held by managers in food services, nursing and building services. Home management team will be updated by Building Services Manager at monthly meetings. The Administrator or delegate will notify the Ministry of Health & Long Term Care regional office when work is about to begin. The Public Health department will be notified of the overall plan for the phasing of this project.

8 of 36

E: General Safety Measures: Safety requirements will be communicated to the contractor at the project start-up and monitored continuously. The general contractor will be responsible for project safety and will assume the role as "constructor" as defined by the OHSA. Health and Safety Monitoring will be done by Josie Wilcox-Pizzo, Manager of Building Services and the Joint Health & Safety Committee. Cleaner Heavy Duty routines will be adjusted to ensure sufficient cleaning frequencies are established. Housekeeping hours will be adjusted if required to keep up with the increased demand. Construction activities for this project will be restricted to our service floor and not accessible to residents. All door alarms, fire alarms and nurse call devices will operate normally in all areas of the home during the renovation period. Emergency Services: In general, this work does not affect the supply of electricity or natural gas to the Home. There will be planned shutdown of electricity and water supply in the main kitchen while the equipment is disconnected and reconnected. The contractor will inform well in advance about the areas being shut down to the Manager of Building Services. Although work on this project should not cause a disruption to services, if such a disruption were to occur the home Emergency Measures Plan would be put into effect. The plan has measures that compensate for the loss of electricity, water supply and/or natural gas supply. In order to ensure the smooth implementation of the Emergency Measures plan, the Administrator and the Manager of Building Services will review the plan and become comfortable with the plan before work commences on this project. F: Resident Areas: Resident Areas will not be affected during the renovations. All work will be conducted in areas inaccessible to residents. The kitchen will be off limits to all except the project and construction team. G: Food Service: The food & nutrition department will be affected during the main kitchen flooring project. The following plan will be implemented in the main kitchen project to install the new floor in the kitchen; the kitchen area will be inaccessible for an estimated 4 weeks. The kitchen work will be phased making portions of the kitchen inaccessible for an estimated 4 weeks while work is being completed as per schedule.

9 of 36

Menu: A three week menu cycle and diet spreads has been developed based on the current menu that provides variety and choice to the residents but focuses on items that are more versatile in terms of production methods, handling and versatility for diet textures. Please see attached the menu cycle to be used during the kitchen floor renovation project. Once approved, a purchasing guide will be developed emphasizing items that can be purchased in a prepared form. Assumptions:

• Residents will be served meals and snacks as per current schedule.

• Adult Day Program menu will be reviewed and simplified where possible. Service will continue as per current schedule.

• Adult Day Care meal will be delivered to the cafeteria at 11:45 each day.

• Home catering activities will be co-ordinated with limited available menu. Kitchen Food Production Operational Plan:

1. Meals on Wheels will be portioned in our cafeteria for volunteer pick up. 2. A portable kitchen trailer will be located in our loading dock parking lot for hot food

production. The portable kitchen trailer will have the following equipment available: 7" long collapsible shelf beneath window, 1' depth, Kitchen sink, 3-basin, hand sink, Double convections (Blodgett Shig/AB), 6 Burner w/oven (Garland, H289-36G), Flat Top w/oven (Garland, H289-36G), Tilt skillet (Cleveland range SGL30TR), Steamer (accuptemp), Reach-in Refrigerator (True, T-49), Chest Freezer, 55gal Potable water tank, 65gal Grey Water Tank, On demand Hot Water Heater, Soap Dispenser, Paper Towel Dispenser There will be 2 portable steam tables in the food preparation area to make use of. The cold prep and pot washing will be done in the available space as per the phasing plan for the project.

Storage:

1. The facility will use area at the loading dock for meals on wheels for storage of equipment.

10 of 36

Cleaning: 1. Cleaning will not be affected during the planned renovations Contingency:

1. Will request credit card authorization for prepared food if required. 2. Liase with Seven Oaks around contingency plans in case of emergency. Review

with Building Services Manager and Nutrition Manager regarding emergency supplies.

Noise Factors: Noise levels will be monitored to ensure minimal noise. The construction will take place from Monday to Friday during the normal business hours of 0800 to 1700 hours. After Hours Work: All after hours work required for the completion of work will be as necessary and as directed by the Home. This shall be included in the base bid price and will be carried out, as required, at no additional cost to the owner. Laundry Service: Laundry service will not be affected during the planned renovations.

11 of 36

Toronto Long Term CareHomes & Services Division

12 of 36

13 of 36

FD FD

FD

FD

100FD-1

100FD-1

SH-1

CONSTRUCTION NOTES

NEW FLOOR DRAIN LOCATION. PROVIDE NEW

FLOOR DRAIN AND CONNECT TO EXISTING

SANITARY LINE.

CONNECT NEW FLOOR DRAIN TO CLOSEST

SANITARY LINE. PROVIDE TRAP SEAL PRIMER

LINE TO NEW DRAIN .

NEW SHOWER SH-1. PROVIDE P & D

CONNECTIONS FROM EXISTING. EXTEND

EXISTING PIPING TO SUIT NEW INSTALLATION.

REFER TO ARCH DRAWING FOR EXACT

LOCATION.

DEMOLITION NOTES

DEMOLISH EXISTING FLOOR DRAIN. PROTECT

EXISTING SAN PIPING FOR CONNECTION TO NEW

FLOOR DRAIN.

DEMOLISH SHOWER STALL.

EXISTING FLOOR DRAIN TO REMAIN

2ND FLOOR PLAN

PLUMBING AND DRAINAGE

DEMOLITION AND NEW WORK M-2.0

1

1:50

2

1:50

14 of 36

Commitment to CARE − Leaders in Excellence

Catleview Wychwood Towers Ministry of Health Compliance

Operational/Contingency Plan MOHLTC Review Submission

June 28, 2017 Existing Facility Castleview Wychwood Towers is long-term care home that serves 456 residents with a floor space of 246,000 square feet. In addition to long-term care, the home offers residents of central Toronto short stay care, convalescent care, and palliative care services. As part of an annual capital maintenance plan for 2017, the City plans to replace the existing flooring in 2C in order to upgrade and modernize the facility. Overview of Project Work is to begin following Ministry approval of the plans and completion of the City of Toronto tendering process. From the time work commences, it is anticipated that the project would take approximately 4 weeks. Expected start date is July 3, 2017 and completion date of August 1, 2017 is expected. The work area will be inspected by the Home's Building Service Manager or delegate to ensure resident safety and a satisfactory level of cleanliness. Project Details:

Summary of Work. Flooring replacement in all rooms off the corridor in tower 2C (resident suites, shared public spaces, washrooms, shower rooms, and staff use spaces. Other minor work in Shower room 2 will take place to satisfy ergonomic standards – knee wall, finishes and plumbing updates.

Castleview Wychwood Towers

351 Christie Street Toronto, Ontario M6G 3C3

Reg Paul

General Manager

Long-Term Care Homes & Services Nelson Ribeiro Administrator

Tel: 416-392-5700

Fax: 416-392-4157

15 of 36


Phasing.

1. The work of this contract shall be performed in phases. All phasing will be subject to approval from the manager of building services and as identified in the Ministry of Health operational plan for the work. Also refer to phasing plan. 2. All work with in this project will be comprehensively schedules with the Home prior to start-up on site. Contractors will be required to adhere to this schedule for the durations of the work. No work shall be left in an unfinished state at days end. All areas of work should be made safe and completely operational at the end of each day’s work. All replacement work within resident rooms is expected to take place over the course of a single day. Resident rooms are to be completed and fully occupiable at the completions of each day’s work omitting the need to relocate residents. Resident rooms should be returned to the resident exactly as they were handed over to the contractor that morning. 3 .The required moving and reinstallation of all furniture is to be included in the base bid price. It is expected that all areas will be handed back to the home in a restored and fully functional order by the contractor. Temporary storage for all removed furniture and equipment will be provided by and coordinated with the Home. 4.The contractor shall provide the following mock-ups: Construct one (1) resident room and washroom, including but not limited to new flooring, new base, patch / repair work and all other work as per the contract documents. Arrange for the consultants review and acceptance, allow 48 hours after acceptance before proceding with work. Mock-up may remain as part of the work if accepted by the consultant. Remove and dispose of mock-ups that do not conform to the work. Upon acceptance, the mock-up shall serve as a minimum standard of quality for the balance of the related work. The location of the mock-ups shall be determined by the Home.

HOURS OF WORK

The following work will take place during regular working hours as defined in the Project Specification and as determined by the Building Services Manager: 8.00 a.m. to 5:00 pm.

PERMITS

Building Permit will not be required for the work.

SPECIAL CONSIDERATIONS

Schedule will be posted and reviewed with care team in advance to ensure appropriate measures are in place to support residents that are displaced for up to 8 hours during the work. Measures may include additional programs, support staff and/or PCA's depending on resident care needs. Contractor will do their best to minimize noise disruption by ensuring room doors are kept closed while work is being completed.

16 of 36


Administration

The Administrator is Nelson Ribeiro, who will be assisted during this project by the home's staff, particularly Lorin Karp, Manager Building Services. The architect for the project is Montgomery Sisam Architects Inc.

In order to facilitate effective and timely communication the following protocols will be in-place:

• Morning meetings with the Administrator or delegate • Daily management rounds to ensure schedule and safety guidelines are being

adhered to

Communication Before construction begins, a start-up meeting will be held with the contractor, Residents' Council, Family Council and General Staff, home newsletter and staff newsletter outlining the requirements imposed on contractors working in a Long-Term Care environment, and protocols that the contractor will be expected to follow at all times while on site. All issues with respect to both resident and staff safety will be identified and appropriate measures will be in place to address the issues.

• A formal communication plan will be developed for the purpose of reporting issues on a timely basis to enable prompt follow up.

• The Administrator or delegate will notify the Ministry of Health and long-Term Care Regional Office when work is about to begin.

D. General Safety Measures

Lorin Karp, Manager Building Services will take the lead and all managers and will assist with ensuring safety requirements are being met at all times. Each area will be cleaned of debris and construction material frequently throughout the day. Housekeeping routines will be adjusted to maintain cleanliness throughout the duration of the project. Housekeeping hours will be adjusted if required to keep up with the increased demand.

All door alarms, fire alarms and nurse call devices will operate normally in all areas of the home during the renovation period. Should it be necessary to temporarily bypass a fire zone, manual fire watch will be implemented until all fire zones are restored to full operation at the end of each construction work day.

17 of 36


Emergency Services

In general, this work does not affect the overall supply of electricity or natural gas to the home.

Although work on this project should not cause a disruption to services, if such a disruption were to occur the home follow its Emergency Management Plan. The plan has measures that compensate for the loss of electricity or natural gas supply. In order to ensure the smooth implementation of the Emergency Management Plan, the Administrator, and the Manager Building Services will review the plan and ensure staff are able to meet it, prior to work commencing on the project.

E. Resident Areas

All resident areas in tower 2C will be affected by this project which include bedrooms, dining rooms, public washrooms, hallways and common areas. It is planned that six resident rooms will be worked on per day.

Residents in the rooms under construction will be relocated within their own home area as deemed necessary during the renovation.

Residents activities scheduled will be relocated if necessary during the renovations. Vacant rooms will be identified if residents that are relocated require rest and we also have cots available if needed.

Programs and Services Manager will plan and oversee all resident activities to ensure they are not impacted by the construction.

F. Food Service

Food and Nutrition Services will not be affected during the planned construction.

G. Noise Factors

Construction will take place during the normal business hours of 8:00 a.m. – 5:00 p.m. Noise levels will have minimal impact and contractor will be required to close doors and reduce transfer of sound during construction to minimize disruption to residents.

H. Laundry Service

Laundry service will not be affected during the planned renovations.

18 of 36


I. MOH Questions and Home Response

Q1. When and where will the residents go while activity and TV lounge are out of commission?

A1. The activity room use is currently divided for activities and dinning.

This room will be completed in 3 stages to provide activities and dinning space for residents during construction.

The TV lounge will be completed at the same time as activity room stage.

The TV will be temporarily relocated to available space in the activity room.

The TV room is expected to be out of commission for only 1 day.

Q2. When and where will the potential 16 residents (6 rooms x 2 residents) go while their rooms are out of commission?

A2. This schedule has been revised to complete 2 rooms per day, therefore only affecting 4 residents.

As per a typical day, the residents have the freedom to walk around the home, go outside, access the TV lounge and activity room as these areas will remain open to residents while resident rooms are out of commission.

Q3. It is unclear of where the “vacant rooms” to accommodate residents are located.

A3. Vacant is used as rooms that are available for residents to visit and immediately not affected by the renovation.

The home will provide available rooms or private spaces in the home for residents the required additional rest.

Q4. Please confirm if these vacant rooms are currently bedrooms and that all requirements for bedrooms are met. If these rooms are being temporarily used as bedrooms, the ministry requires additional information including the location of the rooms, and that all requirements including nurse call at each bed, privacy drapes, closets etc. will be provided. Please mark the temporary rooms on the existing floor plans.

19 of 36


A4. All replacement work within resident rooms is expected to take place over the course of a single day.

Resident rooms are to be completed and fully occupiable at the completions of each day’s work omitting the need to relocate residents.

Resident rooms should be returned to the resident exactly as they were handed over to the contractor that morning.

Residents will not receive temporary bedrooms.

Q5. Based on the phasing plan, it is unclear if there will be work proposed in the dining rooms and hallways in Tower C based on the submitted phasing plan. Please clarify.

A5. No work will take place in the hallways of Tower 2C.

The activity room use is currently divided for activities and dinning and phasing will be as explained above.

This work will not affect dinning schedules or menus.

Q6. It is unclear of where the dining rooms are in the floor plan. Please clarify.

A6. The activity room use is currently divided for activities and dinning as explained in ‘A1’.

Q7. What is the contingency plan of the services provided for the residents at nursing station while it is out of service? When? How long? With the renovations to the nursing station, will there be an impact on how will staff monitor nurse calls or can they monitor from other areas? As the nursing station if being renovated, how will the other functions of each unit continue – where will charting occur, calls received, etc.? Are temporary station being provided? How will the nursing station and med room be secured to ensure resident safety?

A7. The Nursing station and Medical room is expected to be out of commission for only 1 day.

During this time the home will relocate the staff and basic functions of the space so nursing operations will continue.

The Room C220 Dentist office will be used as the temporary nurse station.

The temporary nursing station will not have access to call bells for one day only nursing will have an extra staff scheduled to walk the floor to do manual watch/check on residents.

The contractor is required to provide a barrier to separate residents from working areas to ensure resident safety.

20 of 36


Q8. Other staff areas, manager office, RAI, MDS room, Boardrooms, Filing rooms..etc., it is unclear if there is a contingency plan of how the services being provided while rooms are not available?

A8. There has been a revision to the scope of work, the Filing room and Boardroom have been removed from this project and not be affected.

Manager office and RAI, MDS room are now an alternative price. If budget allows and work in these rooms proceeds, they will be temporarily relocated to the boardroom or dentist office.

Manager office and RAI, MDS room are expected to be out of commission for only 1 day.

Q9. Dentist office- when and how long will the room be out of commission? What is the contingency plan to provide the services? Elsewhere? If so, where and how?

A9. The Dentist services only take place 1 day a week and the office is expected to be out of commission for only 1 day.

There will be no need to relocate this service.

Q10. In term of phase 2 and 3, please provide additional information of a contingency plan of where the residents will take shower/spa while they are out of commission. For how long? A confirmation of all the requirements under the Long-Term Care Homes Act, O.Reg 79/10, section 33, Bathing, are met. As well, how will the services, such as laundry and soiled and clean utility are being implemented while the rooms are unavailable?

A10. Epoxy phase 1, 2 and 3 will take approximately a week each phase. None of these phases will overlap.

There are 2 resident shower rooms servicing 2C, each will be complete on separate phases to ensure 1 shower is always available for resident use.

The Home confirms that all the requirements under the Long-Term Care Homes Act, O.Reg 79/10, section 33, Bathing, are met.

2C service spaces that are temporarily out of commission from this flooring replacement will be relocated to other applicable space with in the home so regular service is not disrupted.

Q11. How will dust and debris be contained in the construction areas?

A11. The Contractor has an obligation to provide a barrier to separate construction areas from residents.

Containment of dust and debris is a requirement of this barrier.

21 of 36


Q12. How will communication with workers be conducted (equipment locked when not in use, safety and security, etc.)

A12. The Contractor has an obligation to provide a barrier to separate construction areas from residents.

All areas of work should be made safe and completely operational at the end of each day’s work.

This includes equipment locked when not in use, safety and security, etc.

Q13. How will construction equipment and tools as well as construction debris be safely brought into the site and then removed from the construction site?

A13. The contractor will coordinate times and route to deliver and remove equipment, material and debris to site that will least affect the residents

Typically these items are transported in a roll able bin for ease of movement and containment.

Prepared by: Lorin Karp Manager, Building Services Castleview Wychwood Towers LTCH&S

22 of 36

PHASING LEGEND:

SHEET PHASE 1

EPOXY PHASE 1

EPOXY PHASE 2

EPOXY PHASE 3

NOTE:EPOXY AND SHEETFLOORING REPLACEMENTTO HAPPENSIMULTANEOUSLY.SHEET PHASE 1 TO BEBROKEN DOWN ASDESCRIBED INOPERATIONAL PLAN.

METALENCLOSURE(STORAGE)

C216FILING ROOM

C217BOARDROOM

C218RAI. MDS. ROOM

C219MANAGER OFFICE

C220DENTIST OFFICE

FIRE PANEL /HSKPG

NURSINGSTATION

MEDICALROOM ACTIVITY

ROOMTV LOUNGE C201

2 BED ROOM

C2022 BED ROOM

C2032 BED ROOM

C2042 BED ROOM

C2052 BED ROOM

C2062 BED ROOM

C2072 BED ROOM

C2082 BED ROOM

C2092 BED ROOM

C2102 BED ROOM

LAUNDRY

W.R. 4

W.R. 5

W.R. 6

STAFF W.R.

HSKPG

SHOWERROOM

(W / TUB)2

CONF.ROOM W.R. 3

W.R. 2

W.R. 1

SHOWERROOM 1

SOILEDUTILITY

CLEANUTILITY

STAIR 4

STAIR 3 CORRIDOR

TR

UE

NO

RT

H

drawing number:

scale:

drawn by:

reviewed by:

job number:

plot date:

All drawing and specifications are theproperty of the architect. The contractorshall verify all dimensions and informationon site and report any discrepancy toarchitect before proceeding.


197 Spadina Avenue, Toronto, OntarioM5T 2C8 montgomerysisam.com

Tel 416.364.8079 Fax 416.364.7723

CONTEXT PLAN

revisions

20

17

-05

-15

5:3

5:3

5 P

M

1 : 150

FLOORING REPLACEMENT

CWT-A3.5

PHASING PLAN

14.711.F01

FS

TR

2017-05-15

# date: revision: To By

1 : 150CWT-A3.5

CWT-2ND LEVEL-C TOWER PHASING PLAN1

CASTLEVIEWWYCHWOOD TOWERS351 CHRISTIE STREET, TORONTO, ON.

2017-06-15

Alternative Price

Alternative Price

NOTE:Epoxy and sheet flooringreplacement to take placesimultaneously.

Rooms to receive new sheetflooring are identified with adiagonal hatch.The colours associated withspecific rooms group whichrooms are to be replacedtogether. There is notspecific order for thesegroupings to take place,other then the activity roomto be completed one groupafter another.

23 of 36

City of Toronto Long-Term Care Homes & Services

2017 Capital Maintenance Plan Flooring Renovations

Fudger House

MoHLTC Review Submission July 10, 2017

Edgar Cordero, Assistant Administrator, Acting Fudger House City of Toronto Long Term Care Homes & Services 439 Sherbourne Street Toronto, ON M4X 1K6

24 of 36

Fudger House – 2017 Capital Maintenance Plan – MoHLTC Review Submission No.1 – July 10, 2017

2

416-392-5251 [email protected]

Table of Contents

1. Project Summary

1. Existing Home

2. Project Concept

2. Operational Plan

1. Overview of Project

2. Administration

3. Communication

4. General Safety Measures

5. Resident Home Areas

6. Kitchen/ Food Service

7. Noise Factors

8. After Hours Work

9. Laundry Services

10. Staff Work Space

11. Summary

25 of 36


3

Project Summary

1. Existing Home Fudger House, located in downtown Toronto, is a long-term care home operated by the City of Toronto and home to 250 residents. Fudger House was built in 1965 and underwent a four-year renovation project in 1990 to create an environment that met the challenging needs of the residents.

As part of an annual capital maintenance plan, the City plans to conduct several repairs and upgrade projects in order to upgrade and modernize the facility, and keep the building and grounds in a state of general good repair.

The 2017 Capital Maintenance Plan for Fudger House includes: Flooring Upgrades:

• To replace flooring in the main kitchen, compactor area and service lobby (basement level), 1 East and 1 West RHA corridors, nursing stations and related connecting rooms and 1 East dining room and lounge as per drawings and specifications.

2. Project Concept Work is to begin following Ministry approval of the plans and completion of the City of Toronto tendering process. From the time work commences, it is anticipated that the project would take approximately 8 weeks. Expected start date is July 2017 and completion date of September 2017 is expected.

Flooring replacement of main kitchen and related connecting rooms, compactor area

and service lobby, 1 East and 1 West corridor, nursing stations and related connecting rooms and 1 East dining room and lounge will occur simultaneously. A temporary mobile kitchen trailer and temporary mobile fridge and freezer will be made operational in the exterior courtyard lot near the building side entrance prior to decommissioning main kitchen. Once flooring and related work is complete the equipment will be returned to its original location and production will resume in the main kitchen. While this project is underway there will be a temporary change in menu for the residents which will be approved by our Registered Dietitian. The work area will be inspected by the Home's Building Service Manager or delegate to ensure resident safety and a satisfactory level of cleanliness. Upon completion of the project there will be no major changes to the physical area of the kitchen. The objective of this project is aimed to upgrade and improve the overall condition of the floor in the main kitchen areas and common spaces as indicated in the contract documents.

26 of 36


4

OPERATIONAL PLAN

1. Overview of Project Phasing This project is anticipated to be done as a single phase. For additional information regarding construction timelines refer to Anticipated Timelines below. Permits/ Approvals This project will not require a building permit. All drawings will be submitted to authorities for approval prior to the commencement of work.

Hours of Work The following work will take place during regular working hours as defined in the Project Specification and as determined by the Manager of Building Services: 8.00 a.m. to 5.00 pm. and effective sequencing of work must be considered for any unanticipated event. Anticipated Timelines It is anticipated that this project will begin on or around July 15, 2017 and be completed by September 15, 2017.

Special Considerations

1) Flooring Replacement – Main Kitchen, compactor area and service lobby:

• Demolition of the main kitchen flooring will not start until at least one full day's production has been completed in the temporary kitchen.

• During the construction, the main cooking area will be secured to ensure residents and visitors cannot access the area.

2) Flooring Replacement – 1 East and 1 West corridor, nursing stations and related connecting rooms, 1 East dining room and lounge:

• Replacement of flooring in the hallways will be done in stages in order to ensure minimal disruption to residents.

• It is anticipated that residents will not be affected for long periods of time, when flooring is being replaced in front of resident's bedrooms they will be taken out of their rooms and transferred to the lounge while the work is completed, approximately 3 hours at the time.

• Residents will have access to washroom facilities located within the unit and the lobby area.

• A rest area will be provided, should a resident wish to return to bed or care needs require the resident to remain in their room.

• Replacement of flooring in the nursing stations will be staged in such way it is completed during meal times, when most staff is serving residents in the dining room. The access to resident medical records will not be affected by this project.

• Residents in 1East will have their meals served in the 1West dining room when flooring is being replaced. No changes to the meal times are necessary.

27 of 36


5

2. Administration The home is administered by Nancy Lew, who will be assisted during this project by the home's staff, particularly Ron Palumbo, Manager of Building Services, Acting, and Edgar Cordero, Assistant Administrator, Acting. The architect for the project is Montgomery Sisam Architects Inc. In order to facilitate effective and timely communication the following protocols will be in-place:

• Morning meetings with the Administrator or delegate.

• Administrative rounds with the Manager Building Services and union co-chair of the JH&S Committee as required.

3. Communication

Before construction begins, a start-up meeting will be held with the contractor and home staff, outlining the requirements imposed on contractors working in a Long-Term Care environment, and protocols that the contractor will be expected to follow. All issues with respect to both resident and staff safety will be identified with staff involvement and will be communicated through both informal and formal meetings.

• The Residents' Council as well as residents and families will be kept informed.

• All staff will be informed via departmental meetings.

• A formal communication plan will be developed for the purpose of reporting issues on a timely basis to enable prompt follow up.

• The Administrator or delegate will notify the Ministry of Health & Long-Term Care Regional Office when work is about to begin.

1. General Safety Measures Home to Provide Additional Comment

Name of persons assigned to monitor safety: Ron Palumbo, Manager of Building Services, Acting and Edgar Cordero, Assistant Administrator, Acting. All areas will be cleaned of debris and construction material frequently during each day and through cleaning at shift end.

• Barriers / Tool and Equipment Storage Tools and equipment must be not be left in areas accessible to residents and must be locked in a secure location when unattended. All tools and equipment shall be stored in a secured location as coordinated with the Manager of Building Services.

• Alarms All door alarms, fire alarms and nurse call devices will operate normally in all areas of the home during the renovation period. Should it be necessary to temporarily bypass a fire zone, manual fire watch will be implemented. All fire zones will be restored to full operation at the end of each construction day.

• Water Shutoff It is anticipated that no water shutoffs will be required for this project.

• Housekeeping / Cleanliness The contractor shall keep all construction areas clean of construction debris and waste throughout the day. Housekeeping routines will be adjusted to maintain an acceptable level of cleanliness.

28 of 36


6

If required and in order to maintain resident care Housekeeping and Food and Nutrition hours will be adjusted.

• Transporting Construction Materials Construction and raw food deliveries will be delivered to specific area as coordinated with the Manager of Building Services. All materials that are to be transported throughout the building shall be transported by routes as informed by the Manager of Building Services. If required to transport goods and equipment to floor levels not accessible from ground level, the contractor shall use a dedicated elevator and must coordinate with the home timelines for elevator use to cause minimal disturbances to the home.

• Emergency Plan / Life Safety Plan In general, this work does not affect the overall supply of electricity or natural gas to the home. Although work on this project should not cause a disruption to services, if such a disruption were to occur the home Emergency Measures Plan would be put into effect. The plan has measures that compensate for loss of electricity or natural gas supply. In order to ensure the smooth implementation of the Emergency Measures Plan, the Administrator and the Building Services Manager will review the plan and become comfortable with it before work commences on this project.

5. Resident Home Areas

All work will be conducted in areas inaccessible to residents. The basement kitchen will be off limits to all except the project and construction team. Any impact on areas with residents (if required) will be planed and overseen by the Resident Services Manager. Resident activities will be relocated to a suitable location on the unit depending on daily scheduled work.

During the floor replacement in the RHA units, only residents residing in the specific work area will need to be removed from their rooms at the start of each working day and will be able to return to their room as soon as the work is completed, an estimate of 3 hours. There will be no requirement to relocate these residents overnight. This work will not affect the operations of the plumbing fixtures.

The contractor will make every effort possible to complete this work more rapidly.

6. Food Service The Food and Nutrition department will be affected during the project and mealtimes will be maintained. There will be no interruption to daily mealtime services provided. During the duration of the project Food and Nutrition staff will prepare and cook meals in one rented kitchen trailer. Dry storage will also be temporarily relocated in the basement area.

The following plan will be implemented in the main kitchen project to install the new floor in the kitchen; the cooking area will be inaccessible for an estimated 8 weeks.

29 of 36


7

Menu: A three week menu cycle and diet spreads has been developed based on the current menu that provides variety and choice to the residents but focuses on items that are more versatile in terms of production methods, handling and versatility for diet textures. Please see attached the menu cycle to be used during the kitchen floor renovation project. Once approved, a purchasing guide will be developed emphasizing items that can be purchased in a prepared form. The menu cycle is approved by our Registered Dietitian. Assumptions:

• Residents will be served meals and snacks as per current schedule.

• Home catering activities will be limited and/or not available during this time. Kitchen Food Production Operational Plan:

1. Cold food preparation will be relocated to the cafeteria area during phase 2 of the

project. 2. A portable kitchen trailer will be located in our courtyard for hot food production. The

portable kitchen trailer will have the following equipment available: Kitchen sink, 3-basin, hand sink, double convections, 6 burner with oven, flat top with oven, tilt skillet steamer, reach-in refrigerator, and chest freezer. Stainless steel ventilation hood with make-up air, fire suppression system, hand held fire extinguisher, hot water tanks, 4 vapour-sealed fluorescent lights, fire exit lights and door panic bars.

3. The cold prep will be done in the existing servery and pot washing will be done in the trailer’s 3 basin kitchen sink.

4. Steamers are available on all units and these will be used for reheating some items. 5. Hot food carts will be set up in an area immediately inside the cafeteria area near the

courtyard entrance. Cleaning: Cleaning will not be affected during the planned renovations. Offices:

Production manager will relocate office to available office space in the basement area near kitchen during the project.

Contingency:

1. Will request credit card authorization for prepared food if required.

2. Liase with Castleview Wychwood Towers around contingency plans in case of emergency. Review with Building Services Manager and Nutrition Manager regarding emergency supplies.

7. Noise Factors Construction will take place during the normal business hours of 8:00 a.m. and 5:00 p.m. There will be minimal noise impact to residents during this project. Should there be any significant noise levels required during construction, the contractor shall notify the Home a minimum of 48 hours in advance of the work.

30 of 36


8

8. After Hours Work It is anticipated there will be minimal if any afterhours work required. The timing of any required work will be coordinated to minimize the impact to residents. All afterhours work shall be at the approval of the Manager of Building Services.

9. Laundry Service There will be no impact to Laundry Services.

10. Staff Work Space Staff Work spaces will receive renovations and/or worker presence. During the 8 week renovation period, kitchen staff will prepare and cook meals in one rented kitchen trailer. Specifications of the rented trailers will be reviewed by the Home and the division to ensure staff safety.

11. Summary The work outlined in this operational plan will require co-ordination and communication between the Contractor and the Home to ensure the planned improvements are achieved with minimal impact to residents.

When preparing this Operational Plan an emphasis was placed on the resident and staff's comfort and safety. This plan works to minimize impact on the daily lives of the people living and working at Fudger House by holding contractors to their schedules and maintaining clear lines of communication between all staff members.

MOH Questions and Home Response

Q1. When and where will the residents go while activity and TV lounge are out of

commission?

A1. The activity room use is currently divided for activities and dinning.

This room will be completed in 3 stages to provide activities and dinning space for

residents during construction.

The TV lounge will be completed at the same time as activity room stage.

The TV will be temporarily relocated to available space in the activity room.

The TV room is expected to be out of commission for only 1 day.

Kit (MOH): I have reviewed and have divided this submission into 2 separate projects and each will require to go through its own approval process. In order to receive approval of each project, I have listed the additional information that must be addressed prior to the next step. Please note, a resubmission for each projects is required.

1. Flooring Replacement of the main kitchen, compactor area, and service lobby in the basement

2. Flooring Replacement of the common areas including 1 East and 1 West RHA corridors, Nursing Stations and Dining Room

31 of 36


9

Project 1- Flooring Replacement at the kitchen, compactor area and service lobby in the basement:

Q1. It is noted there will be a temporary change in the menu, please confirm the local

public health unit has been notified and approved of this project.

A1. Toronto Public Health has been notified via e-mail, however, no answer has

been received. Last inspection was conducted by Ardelli, Jerome (Inspector).

Q2. How long will the kitchen be closed? There is a total of 8 weeks mentioned in the

operational plan, but it is unclear if that included the flooring replacement projects

outside the main kitchen. Please clarify.

A2. A 4 week time frame is projected for the kitchen flooring replacement. The

contractor will make every effort possible to reduce the working time frame.

Q3. It is noted a staging area (existing servery and cafeteria) is proposed to set up

as cold food preparation and hot food carts as per page 7 of the operational plan.

However, as per drawing FH-A3.6, this space will also set up as an equipment

storage. Please clarify and provide brief description of how to resident safety and

security will be ensured while in this area with the equipment.

A3. This has been reviewed and the Home has decided to hoard off the existing

cafeteria and staff lounge to store dry goods and equipment. The hoarding will

consist of an 8’ height wall. The cold preparation area is located behind an existing

counter and this area will also be off limits to residents and visitors since will be

inside the hoarded zone. The space will be secured since access will be by key and

only dietary staff and managers will have access to it. Contractor will ensure the

hoarding is securely mounted.

Q4. It is unclear to how the services provided at the compactor area and service

lobby would be affected by the works proposed. As well, please provide additional

information of the timeline of events to these projects. Will the receiving areas be

impacted? If so, what is contingency plan to accommodate the services?

A4. Garbage will be picked up manually by staff on all floors and brought down using

the service elevator and taken outside, schedules will be reviewed to ensure proper

staffing is available to complete the task. The receiving area will be impacted,

however, receiving of goods will be available via main entrance of the building and

also utilizing side entrance on Bleecker St; staff will be provided with sufficient

flatbed carts and regular carts to transport goods. The lobby area will not be affected

by the work proposed. This work will take place prior to the Kitchen replacement.

32 of 36


10

Q5. Brief description of how construction debris will be removed.

A5. Debris will be removed by contractor at the end of each day ensuring staff safety

is guarded and possible use of the area after work hours by staff. Contractor is to

have a bin available to collect debris and empty it as deemed necessary.

Q6. What kind of mobile kitchen will be rented? The specification of mobile kitchen

is required.

A6. Mobile Kitchen trailer specification is included in the operational plan

resubmission.

Q7. Confirmation that all requirements related to menu planning set out in O. Reg

79/10, section 71 (1) (c.) provision of alternate entrée’s, vegetables and desserts at

lunch and dinner; and dining service, section 73, 1-11, must be adhered to during the

renovation period.

A7. Menu has been changed in order to accommodate equipment available and

ensure residents' dietary needs are met. Menu was revised by Registered Dietitian.

Dining service will not be affected by these projects.

Q8. As noted of the submission, under kitchen food production, it is unclear of the

ware washing procedure, where and how the cleaning and sanitizing of the

pots/pan/cooking utensils will occur?

A8. The rented trailer will have a pot sink available, pots used for the production of

meals will be washed in that area. Pans used to send prepared food to the floors will

be washed and sanitized in each floor using the dishwashers available in each

servery and taken back to the food preparation area by dietary staff.

Q9. Plan for ensuring food temperatures are maintained - how will food items be

transported to the dining areas of all the RHAs from the mobile kitchen and then

maintained during the course of the meals.

A9. The home already have available and uses hot food carts that hold food hot

during transportation from the main kitchen to the units, this practice will continue

during the project. Current practice of placing food on steam tables in each unit will

continue, also, there are steamers available in each dining room servery that may be

used to maintain food temperature. Daily food temperatures will continue to be taken

before serving residents to ensure food safety and Public Health guidelines are met.

33 of 36


11

Q10. Confirmation the mobile kitchen and temporary mobile fridge and freezer units

are set up so that it will not impede the fire and emergency access to the home. A10. This issue has been discussed with contractors and they have provided verbal confirmation that fire and emergency access to the home will not be affected. Emergency access to the Home is through the main entrance of the building and these equipment will be installed in the courtyard.

Q11. Confirmation the fire department has been notified of the mobile kitchen

location.

A11. This project has been submitted for Permit, Toronto building should inform the Fire department. The building service manager will also inform the inspector.

Project 2- Flooring replacement at the common areas including corridors, nursing stations, lounge and dining room at 1 East and 1 West:

Q12. What is the sequence/ time lines of work events. A12. Each room or corridor will be completed in sections so there is less impact on the Home to temporarily relocate residents. All replacement work is expected to take place over the course of a single day. Corridor blocking resident rooms are to be completed and fully occupiable at the completion of each day’s work omitting the need to relocate resident’s beds or items. Residents will not receive temporary bedrooms.

Q13. What is the contingency plan for where the residents will go while the lounges are under construction? It is noted, “a rest area will be provided”, it is lounge or bedroom outside the RHAs? What provisions have been made for those who want/need to lie down. How will a nurse call button be made available (or will the rest area be supervised)? How many residents at a time? A13. The units affected by this project have a resident lounge available, this area will be set so residents can go there while the floor is being replaced in front of their rooms. Also the home will make use of the Respite room bed in case a resident needs to lie down, this bed is located 3W and it is a private room. Residents in 1West are very independent and are always moving around or leave the building for period of time during the day. It is estimated that no more than 4 residents will be affected at the time. The lounge area and respite room have a call bell installed, also the lounge area in 1W is located across from the nursing station. Residents from 1W can also make use of the main lobby, a call bell is already installed there as well.

34 of 36


12

Q14. How will residents access their bedrooms while the corridor flooring is being replaced, approximate times the corridor work will occur? A14. It is estimated that residents will not be able to access their rooms while the contractor is working in front of their bedrooms, no more than 1 day. Residents will be able to return to their bedrooms once the area has been completed. All residents will be able to return to their room by the end of the working day 5:00pm.

Q15. Information as to how resident safety will be ensured has not been provided. Are areas under construction accessible to residents and if so how will these areas be secured so that workers can access but residents cannot.

A15. Contractors will hoard or cord off the area they will be working, this way

resident safety is ensure. Also contractors are not to leave any tools or equipment

unattended at any time. Health and Safety meeting will be conducted prior to the

start of the project with contractor and facility's Join Health and Safety Committee to

ensure best practices are followed at all time and resident space is respected.

Q16. With the renovations to the nursing stations, will there be an impact on how will staff monitor nurse calls or can they monitor from other areas. A16. No impact on how call bells will be monitored, the console will continue to operate as usual and staff will have access to it at all times.

Q17. As the nursing stations are being renovated, how will the other functions of each unit continue – where will charting occur, calls received, etc. Are temporary stations being provided – please provide more information regarding this phase of the renovation. A17. The floor replacement in these area can be staged, nursing staff will have access to an adjacent room within the nursing station while the main area is being done and vice versa. This existing area is already being used by staff to complete charting, documentation, it has a computer available. Also, nursing staff has a Wi-Fi telephone that is connected to the land line, therefore, phone calls will be answered as usual.

Q18. How will the nursing stations be secured to ensure resident safety. A18. The nursing stations are already secured and resident safety will not be compromised, current practices will continue to be followed. Also, if contractors deemed necessary.

35 of 36


13

Q19. A brief description from the home’s administration team of the protocols to be implemented if there are residents who are affected by the construction – safety, noise, etc. A19. Construction will start at 8:00a.m. and finish at 5:00p.m. if extension of working hours is required, contractors must notify the Home Administration ahead of time so residents are advice and further measurements taken to ensure resident comfort and safety. Dining room is away from construction area, therefore not disturbance of residents will occur during meal time. Lifting of existing flooring will be completed one small area at the time in order to minimize noise levels and the new flooring will be installed as soon as possible. The working area will be off limits from residents by means of placing a barrier, also monitoring of residents by staff on the unit. Call bells and fire pull stations will be functional and accessible at all times during the construction.

Q20. Brief description of how construction debris will be removed. A20. Debris will be removed by contractor at the end of each day ensuring staff safety is guarded and possible use of the area after work hours by staff. Contractor is to have a bin available to collect debris and empty it as deemed necessary. No debris is to be left at the end of the day on the units.

Q21. In general, please confirm both projects will meet all the requirements under the CSA Z317.13-07 “infection control during construction, renovation, and maintenance of health care facilities”.

A21. Facility and contractor will ensure the safety of residents, staff and visitors is maintained during the duration of the project. Housekeeping and dietary schedules will be reviewed to ensure cleaning practices and resident dietary needs are maintained. Cleaning of working areas will be monitored by Manager of Building Services on a daily basis and safety rounds will be completed by Join Health and Safety Committee members.

36 of 36

michael pacholock purchasing and materials joanne kehoe ......toronto, ontario m5h 2n2 joanne kehoe...

Documents