michelle ganzer, cpp payroll manager, sensient technologies [email protected]
TRANSCRIPT
AGENDAGetting started – Be prepared for what you can get out of the conference – Think Big!
It is all about me! Team work is success! Believe in Yourself
Make the most out of what you can learn – Think Positive
BE PREPARED
What do you want to bring back to your
Management, co-workers and for yourself?
Trend
Change
Who else
What’s new
Answers
Check list Hot topics
ExpandWhere
HowCertification
DO YOU HAVE YOUR BELLS ON?
Being at the conference builds valueEveryone here = Networking opportunityLearn = Never stop learningLeadership = Key word to your future Self = Take care of yourself while being a team player
Payroll Professional today need to
Get the numbers right Understand what drives business Develop staff Lean: Accomplish More through Efficiency
Improvements Do more for less Worker smarter….not harder Become a business partner and change agent Recognize the change model from control to
support Introduce new technologies and deploy self-
service systems / models (knowledge-base workforce)
Manage change, change and more change!
Change is good!
Ideas Aspirations Goals Wish List Dreams Experiences
You can make the change happen! If you welcome change you will be successful!
Change Manager Questions?
Why do you do it that way? Have you considered this way? Do you need to do the task? How can we save money if we did it
differently? Give me two changes in your job to
save money? What can I do to make your job easier
and less stressful?
Value & Waste
What the customer wants to buy
8 Types of Waste
D – Defects Not done right the first timeO – Over production Performing an activity “just in case”W – Waiting Excessive requirements, reviews and approvalsN – Non–Utilized People Doing others work, not utilized in own work 95%T – Transportation Waste time gathering thought to do next taskI – Inventory Holding work without moving to next stageM – Motion Time it takes to move from one task to the nextE – Extra processing Level of work above what is required
Identify non value added activities
List some specific activities that you question the value – Double checking just because… Can the task be outsourced? Should it be
outsourced? Question everything you do
ONLY YOU CAN MAKE THE BEST OUT OF CHANGES
BE CREATIVE!MOTIVATE YOURSELF!BELIEVE IN YOURSELF!
YOU CAN BE THE CHANGE MANAGER!
CAPTURE THE FEELING OF SUCCESS!
Success
Improve a process? Savings $ or time? Reduce stress? Reduce overtime? Reduce paper? Meet a goal? Meet a deadline?
Stages of reaching your success
Think about it and establish an aspiration
Prepare for action Tackle it – Take action Measure Celebrate!
Aspirations
What are your aspirations…. *related to family
__________ *related to career
__________ *related to
health__________ *related to
wealth__________ *related to
________________
a hope of achieving something.
Think Big, Think Positive, Believe in Yourself
How did you get here? Where are you going?
Survey
…taste of adventure…love of work …the passion …the responsibility…the challenge …the opportunity …the inspiration …the self reassurance and pride
What Needs to Be IMPROVED?(keep asking “Why” – 5 Ways)
Ask your team what needs to be improved What is it about their job that frustrates them? What causes rework? What patterns do they see?
Meet With Your Customers What do they perceive as the strengths of your
organization? What do they perceive as the weaknesses of your
organization? What frustrates them when dealing with your team? Do they have confidence in the finished product or are
they keeping subsystems to check on you?
You can’t improve what you don’t measure You need metrics to understand where you are starting
from and as a checkpoint along the way
Lost?
https://americanpayroll.org/paytechonline/buyers-guides/
https://americanpayroll.org/weblink/orglink/
Paperless Direct Deposit http//www.americanpayroll.org/gogreenwithyourgreen/
Direct Deposits as of xx/xx/xxxx
Avg. stale check fee per
payroll
Postage per item per payroll
Postage service to affix
postage-labor per payroll
Postage labor - handling of items per
payroll
Check & Slip Distrib. @ plants per
payroll
Labor & Postage Fees per Payroll
Labor & Postage Fees Annually
PSID Checks Deposits Total mail items 3.00 0.37 0.09 2.00 50.00
xxx 184 233 417 3.00 154.29 37.53 2.00 50.00 246.82 12834.64
ARE YOU GOING OFF TRAIL?BYE BEAR! GRRRRRRRRR
Don’t Settle & give up instead
Give it up and move forward
Discover Keep a positive attitude Never stop learning
Learn what your weakness is Learn what your strengthens are Learn from mistakes
Keep your passion – Don’t let anyone take it from you!
Take Control Of YOUR Challenges
*Prepare in advance
What
and
Who
*Prepare in advance
How
When
Why
*Who
really is your support system?
*Learn from experience
*Are you someone’s lifeline?
ROAD BLOCK
Patience
Do you believe when one door closes
another door opens.
We often look so long and so regretfully upon the closed door; that we do not see the ones which open for us.
Close the door!Find the new door to OPEN!
Close the door!Find the new door to OPEN!
What is your Value?
Inventory time! What is your Purpose? What is your Mission? Value added? Are you a role model or a
mentor? Do you give inspiration?
Be good or Do good?Be good or Do good?
THE TROUBLE IS, IF YOU DON’T RISK ANYTHING, YOU RISK EVEN MORE.ERICA JONG
Take Personal Risks
Security Denial Self conscience Knowledge Approval Reward Pride Success
Change is the essence of life. Be willing to surrender what you are, for what you could become!
Step outside your comfort zoneStep outside your comfort zone
Start Small
Eliminate non-value added steps
Identify some quick wins so people can see things are changing
Involve the members of your team so they feel like a part of the solution
Keep track of what has changed and make sure everyone knows
Policy, Process & System Changes
Delete Cookies and Delete Files
• On the Internet Explorer Tool Bar, Click on Tools
• Scroll down to Internet Options and click
• Click Delete Cookies Button• Click Delete Files Button
• Click OK
Move Onto Bigger Things
Identify those items needing technological solutions Uploading spreadsheets Consolidate pay runs Selective Outsourcing Change pay frequencies Change vendors
Project Management
T -target E -experience A -apply M -maximize
Be Accountable!
Don’t confuse activity with
accomplishmentTake responsibility for your own career!Take responsibility for your own career!
Payroll Performance Demand Drivers
Paperless Payroll Performance Metrics
KEY PERFORMANCE INDICATORS • Cost per Paycheck • Cost per Off-Cycle Check • Cost per Unclaimed Paycheck • Cost of Overnight Delivery Expense • Cost of Stop Payments • Paperless Pay Distribution Rate • Electronic Payroll Participation Rate
Cost of a Manual Paycheck
Cost of a Manual Check @ $20 per hour: • Total Payroll Wage Expense $25.00* • Benefits & Taxes @ 35% $ 8.75 • Overnight Shipping $15.00 • Misc $10.00 • Total Cost per Manual Check $58.75
*Total Payroll Wage Expense Breakdown : Initial Request (15 mins) $5.00 Check Preparation (30 mins) $10.00 Accounting Costs (30 mins) $10.00
IF YOU ARE LOOKING FOR A BIG
OPPORTUNITY,
SEEK OUT A BIG PROBLEM.
Opportunity
Make yourself marketable by creating opportunity Consider your challenges an opportunity Be the person to encourage opportunity New eyes create opportunity Branch out for more opportunity Take advantage of your opportunities Start the relationship strong is opportunity
Invest yourself and look for your windows of opportunity
Seek balance to do what’s right
Staying true & honest with integrity
Work/Home Excellence Get involved – volunteer Communicate
Local Chapters and National APA Need Volunteers
40
APA Education Grants
The Payroll Source® – 3 grants Education course – 2 grants Complete education package – 1 grant Publication package – 1 grant
41
Kronos & Global Cash CardEducation Grants
Publication grant Complete education package
42
GEM Program
GlobalCashCard.com/GEM 43
44
Preparing for Year-End and 2014 Classroom course Series of four webinars
(live and on demand)
Most Popular One-Day Course
45
Advanced Year-End Webinars
Segment Topics
1
2
3
4
Expatriates, nonresident aliens, multiple reporting form issues, retireesExecutive earnings
Government issues review (from regular Year-End webinar series)
State Issues, Annual Changes, Forms Review (from regular Year-End webinar series)
46
Webinars On Demand Web-Based Training
Fundamentals of Payroll PayTrain®
47
32nd Annual Congress
May 13-17, 2014 Minneapolis, MN
48
49
50
We’re strong
because of YOU!
50
Have a GRAND DAY!Have a GRAND DAY!
What is your motto?
Live by it –
What is your motto?
Live by it –
HAVE A GRAND CONFERENCE
It is all about me! Team work is success! Believe in Yourself
