Slide 1What is Needed to Use MEGS?
MEGS Security
Application Status Levels
Status levels are used to track applications within MEGS and are applied at every step of the process.
There are two distinct status categories: Applicant and Consultant.
Applicant status levels that are “in progress” allow the user full access to the application. Submission will “lock” the application to further changes.
Consultant status levels are used to show the level of review or to return the application (e.g. Modifications Required) to the user.
Application Status Levels
Report Due
Report Accepted
To View Comments:
Click the View Comments link in the header of any page in the application.
A separate popup window opens and displays the application checklist with all comments from consultants.
Click the Print button to print the checklist with comments.
To Respond to Comments :
Enter your comments in the Comments to Consultant box under the appropriate page heading in the checklist.
Click the Save button to save the comments you have entered.
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When the application status is Modifications Required, the Modify Application button is “lit” on the application table on the Main Menu page.
Level 4’s and 5’s can click Modify Application to begin revising the application, which changes the status to Modifications in Progress.
Once the status is Modifications in Progress, additional changes are made by clicking the View/Edit button.
Changes made to the application are shown by clicking the Modifications link on the Application Menu.
Level 5’s can submit the modified application by clicking the Submit Modifications button on the Application Menu.
Modifications Process
Amending the Application:
Once the application status is Grant Funds Available, an Amend Application button is displayed on the application table on the Main Menu page.
Level 4’s and 5’s can click Amend Application to begin an amendment.
Once the status is Amendment in Progress, additional changes are made by clicking the View/Edit button.
Changes made to the application are shown by clicking the Modifications link on the Application Menu.
Level 5’s can submit the amended application by clicking the Submit Amendment button on the Application Menu.
An amendment description is required to explain the purpose of the amendment. Click the Amendment Description link on the Application Menu to enter the description.
The Contact Name and Phone will auto-fill when the description is saved.
Amendment Process
and Amendments
The View/Edit button on the application table always accesses the current version of the application.
Applications that have amendments are identified with an A1, A2, etc. on the application table.
To access links to the original approved application and amendment(s):
Click the View History button.
Click the link for the original
funded application or the
Award Letter Notification
When the status is Grant Funds Available, Award Letter Notification option is available.
It includes:
Grant Award Notifications, for each funding source
State Fiscal Stabilization Funds Grant Award Notification has a separate sheet for each funding year
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Grant Contact Changes
Grant Contact options include E-Mail Recipient. An agency may identify any number of E-Mail Recipients; it is not required, and designations are pulled forward each year.
“All Grant Contacts” means anyone identified in the Grant Contact dropdown in “Control Access to This Application” for that application: Main Contact, Secondary Contact, or E-Mail Recipient. In some grants, Main Contact and Secondary Contact use different names.
Trigger
All Grant Contacts All Level 5s
Confirmation of Receipt of Report (including Report Modification)
Report Contact
Modifications Required
Consortium Invitation
PDF Ready for Download (including Budget Detail PDF)
Requestor
What is Needed to Use MEGS?
MEGS Security
Grant Reports
The View Reports button on the application table allows the user to access reports for that application.
The button is used to access the Reports and Contact Information page. This page is used to initiate new reports and to view completed reports. It also displays the due date and the status of the report.
To initiate and complete a report:
Click the underlined name of the report on the Reports and Contact Information page.
Click the link(s) under Report Pages to access the report entry page(s).
Enter the required information and click the Save button on each page.
Click the Report Pages button to access the link to another page or to submit the completed report.
Click the Submit Report button to submit the report.
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Report Contact
MEGS automatically assigns the Main Contact for the application as the Report Contact.
To change the name of the Report Contact:
Click the Change Contact button on the Reports and Contact Information screen.
Enter MEIS Account number
the Save button.
Report History and Delete
Report History is available.
If a report has not been submitted the report can be deleted by a level 4 or 5.
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Fiscal Agent Authorized Officials (Level 5)
or Application Administrator (Level 4)
Error check will run
Report Status will update
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ARRA Section 1512 Report
On-going quarterly report for each ARRA grant until the Final Expenditure Report (FER) has been processed.
Amendment Description screen appears (must add information in the text box):
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ARRA Section 1512 Report
To add data click on Application Menu in the blue header:
Any questions? Use the Important Information link.
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What is Needed to Use MEGS?
MEGS Security
Report and certify Final Expenditure Reports (FER)
View Data
Control Access
CMS: (517) 335-0534
https://megs.mde.state.mi.us/megsweb