microsoft access 2007 advanced level. © 1995-2008 cheltenham courseware pty. ltd. slide no 2 forms...

Microsoft Access 2007Advanced Level

© 1995-2008 Cheltenham Courseware Pty. Ltd. www.cheltenhamcourseware.com.au Slide No 2

Forms Customisation


Linking Form to a table• Click on the Create tab, and within Form group click on the Form Design

button.• This will Create a new form in Design View.• Within the Tools group, click on the Property Sheet button.• This will display the Property Sheet window on the right side of the

screen.• In the Property Sheet window, under Data tab click on the Record Source

and select a table from drop down list, i.e. select TblStudents.

• This will link the Form to the table TblCustomer.


Placing controls on the form

• Click on the Create tab and within the Tools group, click on the Add Existing Fields button.

• A Field List window will be displayed on the right side, showing all the available fields that can be added on this form.

• In this Field List window, click and drag fields to the form.


Aligning controls on a form

• Select all of the controls on the Form.• Right click on any of these selected controls.• From the popup menu, click on the Align.• Under Align click on the Left command.• It will align all the controls to the left based on

the control which is on the extreme left side.


Sizing to fit controls on a form

• Sizing to fit adjust the height and width of the controls automatically.

• Select all the controls on the Form.• Right click on any of these selected controls.• From the popup menu, click on the Size.• Under Size click on the To Fit command.


Special effects


Setting tab order


Placing a bound control on the form

• In the Property Sheet window, under Data tab click on the Record Source and select a table from drop down list, i.e. select TblCourses.


Placing a check box on the form

• Click on the Create tab.• Within Controls group click on the Check Box

and then click on the Detail section of the form to place the Check Box control on the form.


Placing a command button on the form

• Click on the Create tab.• Within Controls group click on Button and then click

on the Detail section of the form to place the Command Button control on the form.


Placing a group box on the form

• Click on the Create tab.• Within Controls group click on the Option

Group button.

• Click on the Detail section of the form to place this Option Group control.


Placing a combo box on the form

• Click on the Create tab.• Within Controls group click on the Combo Box

button.

• Click on the Detail section of the form to place this Combo Box control.


Placing a list box on the form

• Click on the Create tab.• Within Controls group click on the Combo Box

button.

• Click on the Detail section of the form to place this Combo Box control.


Types of Forms


Popup forms

• In the Property Sheet window under Other tab, select Yes from the drop down list for the Pop Up field.


Modal forms

• In the Property Sheet under the Other tab, select Yes from the drop down list for the Modal field.


Split forms

• A Split form is a new feature in Microsoft Office Access 2007 that gives you two views of your data at the same time — a Form view and a Datasheet view.

• Click on the Create tab, and within Form group click on the Split Form button.


Limiting user access


Limit user from adding new records

• Open a form in design view.• In the Property Sheet under Data tab, select

No from the drop down list for the Allow Additions field.


Limit user from deleting existing records

• Open a form in design view.• In the Property Sheet window under Data tab,

select No from the drop down list for the Allow Deletions field.


Limit user from editing a records

• Open a form in design view.• In the Property Sheet under Data tab, select No from

the drop down list for the Allow Edits field.


Exporting form to XML

• Open a form in design view.

• Click on the External Data tab, and within Export group click on the More button.

• From the drop down list click on the XML File command.


Reports


Creating a report

• Click on the Create tab, and within Reports group click on the Report Wizard button.

• This will open the Report Wizard dialog box.

• Follow the wizard.


Creating an AutoFormat template

• Click on the Arrange tab and within AutoFormat group click on the AutoFormat drop down button.

• From the drop down list click on the AutoFormat Wizard.


Applying an AutoFormat to a report

• In the next dialog box that asks for a style, select your template i.e. My Style.


Conditional formatting

• Click on the Design tab and within Font group click on the Conditional button.


Sub Reports

• Click on the Design tab, and within Controls group click on the Sub Report button.

• Click on the Detail section of the report to place the sub report on the main report.

• This will open the SubReport Wizard dialog box.

• Follow the wizard.


Access Switchboards


What is a Switchboard

• Switchboards are the screens used to navigate around a database and perform tasks, such as running reports.

• The switchboard is made of buttons that you click. You can program these buttons to open forms, reports, queries, etc.


Using the Switchboard Manager


Creating a Switchboard

• Click on the Database Tools tab, and within Database Tools group click on the Switchboard Manager button.


Adding a Switchboard


Deleting a Switchboard

• Click on the Delete button.


Editing a switchboard

• Click on the Edit button.


Adding an Item to a Switchboard


Deleting Items from a Switchboard

• Click on the delete button.


Editing Items in the Switchboard


Customising Items in the Switchboard

• You can select an item from the switchboard items list by clicking on it and then click on the Move Up or Move Down button to move the item above in the switchboard.


Making a Switchboard the default Switchboard

• Select a switchboard by clicking on it and click on the Make Default button.


Displaying Switchboards automatically


CUSTOMISING ACCESS


Access options


Current Database options


Datasheet options


Object Designers options


Proofing options


Customize options


Add-ins options

microsoft access 2007 advanced level. © 1995-2008 cheltenham courseware pty. ltd. slide no 2 forms...

Documents

form group

form sizing

new form

cheltenham courseware

form design button

controls group

placing controls

advanced level slide