Microsoft® Access 2013

Lesson 07

Adding and ModifyingForms

Objectives• Generate forms quickly1• Modify controls in Layout

View2• Work with form sections3• Modify controls in Design

View4• Add calculated controls to

a form5• Print/save forms6

2

Objective 1

Generating Forms Quickly

3

4

Advantages of a Form Forms can be designed to display an

entire record on a single screen A form can be designed in an attractive

format with fonts, colors, shading and images

You can design a form to match paper documents

A form can include calculations, functions, and totals

A form can display data from more than one table

Exercise 7-1

Create a Form with a Wizard

The quickest was to create a form is to use the Form Wizard

When using the Wizard: You select the dynaset(s) Select the fields Select the layout Select the style

Note: The fields may be from multiple tables or queries as long as a relationship exists

5

Exercise 7-2

Generate a Form with One Click

You can create a Form using the Forms Tool

Forms Tool Types:Simple FormSplit FormMultiple Items Form

6

Objective 2

Modifying Controls in Layout View

7

Exercise 7-3

Generate a Form with One Click

8

• A control is a database object that displays data, performs actions, and allows you view and work with information.

• A control enhances the visual appearance of the interface, such as labels and images.

• Controls can be bound, unbound, or calculated.

Generate a Form with One Click

9

• A bound control is a control whose data source is a field in a table or query. You use bound controls to display values from the source recordset.

• The values can be text, dates, numbers, Yes/No values, pictures, and even graphs.

• An unbound control is a control without a source recordset.

• You use unbound controls to insert lines, symbols, or static pictures onto the form.

• A calculated control is a control whose data source is an expression rather than a field.

Exercise 7-3

Modify a Control Layout

10

• A control layout is similar to a table in which each cell is a control. A control layout has two controllable features: padding and a margin.

• Control padding is the space between the gridline of the form and the control.

• Control margin is the specified location of information inside a control.

Exercise 7-4

Modify a Control Layout

Figure 7-311

Exercise 7-4

Resize a Text Box in Layout View

Figure 7-412

Exercise 7-4

Resize and Move Control Layouts

Figure 7-413

Exercise 7-4

Moving a Control Layout

Figure 7-514

Exercise 7-5

Add Cells to a Control Layout

Figure 7-615

• Control layouts are like Tables in Word and PPT

• You can insert columns and split and merge cells

Exercise 7-6

Add, Delete, & Move Controls in a Control Layout

A form can have multiple control layoutsTabular layout

Arranged in rows and columns like a spreadsheet

Stacked LayoutArranged vertically like you might on a paper form

16Figure 7-7

Exercise 7-7

Set Tab Order Dialog Box

Figure 7-1017

• You can set the tab order to determine the movement of the insertion pointthrough a form

Objective 3

Working with Form Sections

18

Exercise 7-9

Working with Form Sections

19

The five form sections are:• Detail Section is part of a form or report

that displays data once for every row in the record source.

• Form Header Section is a section of a form that displays once at the beginning of a form.

• Form Footer Section is a section of a form that appears once at the end of a form.

• Page Header Section is a section of a form that displays at the top of each printed page.

• Page Footer Section is a section of a form that displays at the bottom of each printed page.

Exercise 7-9

Open a Form Section

Figure 7-1220

Exercise 7-9

Open a Form Section

Figure 7-1221

Exercise 7-9

All Form Sections Expanded

Figure 7-1322

Exercise 7-10

Add Labels and View Form Sections

Figure 7-1423

• You can use the label tool to enter text or titles in a form

Objective 4

Modifying Controls in Design View

24

Exercise 7-11

Format a Form in Design View

25 Figure 7-15

• Design View provides a more detailed view of the form’s structure

• You can view the Header, Detail, and Footer Sections

• Records do NOT display in Design View

Exercise 7-11

Selecting Multiple Objects

Figure 7-1626

Exercise 7-12

Resizing a Column

Figure 7-1827

Exercise 7-12

New Layout

Figure 7-1928

Exercise 7-13

New Layout

29

The Picture Size Mode settings for an image include the following:• Clip Mode sizes an image to its

original size.• Stretch Mode sizes an image to fit

the control without regard to the proportions of the original image.

• Zoom mode sizes an image to fit the control while maintaining the proportions of the original image.

Objective 5

Adding Calculated Controls to a Form

30

Exercise 7-15

New Unbound Text Box Added

Figure 7-2031

Exercise 7-16

Add a Calculated Control

Figure 7-2132

Exercise 7-16

Add a Calculated Control

Figure 7-2133

Objective 6

Printing/Saving Forms

34

Exercise 7-16Add a Calculated Control

35

When printing a form, the Page Header section and Page Footer section will print on each vertical page. If a form is wider than the paper width, a single page of the form may print on two or more pages of paper. You can change the width of the form and the margins of the page to optimize the print quality of a form.

Exercise 7-17

Print Dialog Box

Figure 7-2336

Exercise 7-18

Print One Record

37

When printing a single record, you must first select the record through the form.

You cannot select to print a single record through the Options in the Print or Print Preview commands.

Exercise 7-19

Print Multiple Records

Figure 7-2438

Multiple Records Selected

Exercise 7-20

Saving Selected Records as a PDF

Figure 7-2539