microsoft excel 2007 – level 2
DESCRIPTION
Chapter 3. Microsoft Excel 2007 – Level 2. WORKING WITH TABLES AND DATA FEATURES. Create a table in a worksheet Expand a table to include new rows and columns Add a calculated column in a table Format a table by applying table styles and table style options - PowerPoint PPT PresentationTRANSCRIPT
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-1
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Microsoft Excel 2007 – Level 2
WORKING WITH TABLES AND DATA FEATURES
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-2
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Performance ObjectivesPerformance Objectives• Create a table in a worksheet• Expand a table to include new rows and columns• Add a calculated column in a table• Format a table by applying table styles and table
style options• Add a total row to a table and add formulas to
total rows• Sort and filter a table• Split contents of a cell into separate columns• Remove duplicate records• Restrict data entry by creating validation criteria• Convert a table to a normal range• Create subtotals in groups of related data• Ungroup data• Summarize data using database functions DSUM
and DAVERAGE• Summarize data using the SUBTOTAL function
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-3
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
An Excel Table
Each row is
arecor
d
Each column
contains similar
information
Each column
is a fieldColumn labels
are field names
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-4
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Creating a TableCreating a Table
• Header row or field names row - the Table’s first row must contain the column headings (labels or field names)– Each column heading must be unique– Recommend that headings be formatted
differently from the rest of the data in the table
• There cannot be any blank rows• A worksheet may contain more than
one table
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-5
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Converting a Range to a Table
Select the range to be converted, then
Click
Verify the range and click OK
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-6
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Modifying a Range
Automatic expansion when adding rows or columns
Type into first row after the table or first column right of the table
Click to showexpansion options
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-7
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Add a Calculated Column to a Table
Table expandedwith first entry into the column
Type formula into cell
Formula is propagatedautomatically
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-8
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Applying Table Styles
Click any cell in the table
Hover mouse over style to preview it,click to apply it
Hide/show header row
Formattingemphasis
Hide/show total row
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-9
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Adding a Total Row to a Table
Click any cell in the table
Check Total Row
Added when Total Row checked
Click a cell in the total row and click the desired function
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-10
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Sorting and Filtering a Table
Click filter arrow for the column
Click desired options
Total row shows results for filtered records
Sort by that column only
Filter by Attorney(s)
Clear filter
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-11
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Sorting by Multiple Columns
Click any cell in the table, then click
Click down arrows to choose field and order
Click to add a column to the sort
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-12
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Clear Sort or Filters
Click any cell in the table, then click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-13
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Split the Contents of a Cell into Separate Columns
Insert a columnto the right of the column to be split
Then click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-14
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Split the Contents of a Cell into Separate Columns …/2
Click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-15
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Split the Contents of a Cell into Separate Columns …/3
Click
Clickdatadelimiter
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-16
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Split the Contents of a Cell into Separate Columns …/4
Click
Clickcolumn data format
Verify accuracy
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-17
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Split the Contents of a Cell into Separate Columns …/5
Result of
Split
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-18
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Removing Duplicate Records
Click any cell in the table, then click
Choose those fieldsthat might contain duplicate valuesThen
click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-19
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Data ValidationData Validation
• Select the cell(s) to be validated– either data already entered or
validation on data entry• Specify validation parameters:
– the type of data – acceptable values– the range of dates, time, or text length– values in a list that has been set up as a
drop-down list when the cell is active• Optionally add an input message• Optionally add an error alert message
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-20
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Data Validation…/2Data Validation…/2
Select the cell(s)to have data validation, then click
Select the type of data to allow
Fill in restrictions, based on the data type
Click OK
Bottom button displays a menu
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-21
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Using Data Validation…/3Using Data Validation…/3
Data Validation dialog box
Click the down arrow
to display the data types to
be allowed
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-22
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Validating Numeric Data
Enter thesmallestallowablenumber
Enter thehighest
allowable number
Click the down arrow
to display theoperator options
Click to return to the
worksheet toenter these
values
Data Validation dialog box
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-23
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Entering Invalid Data
An error message displays when data validation is set for a cell
and a user tries to enter invalid data
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-24
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Including an Input Message
Enter text toappear in the
Message Title bar
Enter the message to be
displayed
When a user selects the cell, the input message
will be displayed
Data Validation dialog box
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-25
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Including an Error Message
Select the style-Stop
-Warning-Information
Enter text toappear in the
Message Title bar
Enter the message to be
displayed
Data Validation dialog box
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-26
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Error Message Styles
Stop
Warning
Information
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-27
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Restricting Data Entry to Values within a List
Select the cell(s)to have data entryfrom a list, then click
Choose List from the Allow drop-down
Type the values in the list
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-28
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Restricting the Length of Data Entered
Select the cell(s)to have data entryfrom a list, then click
Choose Text Length from the Allow drop-down
Type the length value
Choose the operator
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-29
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Subtotaling Related Data
Data must be in a normal range, rather than a Table range
Data must sorted in order of the fields to be grouped
Data must not have blank rows
Excel will create subtotal rows and a grand total row
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-30
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Convert a Table to a Normal Range
To use the Subtotal feature or to treat the data as a normal range in the
worksheet
Click any cell in the table, then click
Click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-31
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Subtotaling Related Data ../2
Click to select the field
to have the subtotalClick to select
otherSummary functionsClick the check box
next to the field(s) containing the values to be subtotaled
Select the rangeto have subtotals
and click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-32
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Subtotaling Related Data ../3
Subtotals are displayed in outline view
Level symbols
Hide /ShowDetail Level
buttons
Subtotals Grand Total
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-33
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Subtotaling Related Data ../4
ThenClick
Select the rangethat has subtotalsand click
To remove Subtotals and the
Grand total
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-34
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Grouping and Ungrouping Data
To group data, select the range
that has subtotalsand click
To ungroup data, select the desired range
and click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-35
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Using Database Functions
=DSUM(database, field, criteria)
Use Database functions to analyze a data range (database), based on criteria set up in separate cell ranges
=DAVERAGE(database, field, criteria)
Database
Criteria
DSUM formulas
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-36
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Steps to Use DFunctions
1. Set up the database range- First row must have column headings
with unique names
2. Set up the criteria range(s)- Must not overlap the database range- First row must have column headings
with names that exactly match those in the database range
- Second row contains a value or expression that indicates which database records should be used for the function calculation3. Insert a Dfunction formula into a cell outside the database or criteria rangesConsider creating range names
for the database / criteria ranges
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-37
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Inserting a Database Function
Insert tab, Function
Choose Database
Dfunctions arelisted
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-38
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Entering Function Arguments
Enter the appropriate arguments
Database range
Field within the DBCriteria range
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-39
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Criteria Range ExamplesCriteria Range Examples
Include records witheither condition
Include records witheither condition
Include records withboth conditions
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-40
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Database FunctionsDatabase Functions
Name Description Syntax
DAVERAGECalculates the average of database
entries that match the criteria =DAVERAGE(database, field, criteria)
DCOUNTCounts the cells that contain numbers
that match the criteria =DCOUNT(database, field, criteria)
DCOUNTACounts the cells that contain non-
numerical data that match the criteria =DCOUNTA(database, field, criteria)
DGETLocates a single record that matches the
specified criteria =DGET(database, field, criteria)
DMAXReturns the maximum value that matches
the criteria =DMAX(database, field, criteria)
DMINReturns the minimum value that matches
the criteria =DMIN(database, field, criteria)
DPRODUCTMultiplies the values that match the
criteria =DPRODUCT(database, field, criteria)
DSUMAdds the numbers in the field column of
records that match the criteria =DSUM(database, field, criteria)
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-41
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Using the SUBTOTAL Function
Only works for columns of numbers
Use to obtain calculated results for filtered records or records not hidden
=SUBTOTAL(function_num,ref1,ref2,…)
Function Number
(All rows)
Function Number
(Ignore rows)
Function
1 101 AVERAGE
2 102 COUNT
3 103 COUNTA
9 109 SUM
Range(s) of cells to consider for calculation
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-42
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
How do you create a table?
Features Summary
Select the range to be converted, then
Click
Verify the range and click OK
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-43
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
How must be unique about the first row of a table?
The first row must contain unique names for each
column
Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-44
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
How do you add rows or columns to a table?
Type into a cell immediately below or
immediately to the right of the table;
the table will be expanded automatically
Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-45
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
How do you add a total row to a table?
Features Summary
Click any cell in the table
Check Total Row
Added when Total Row checked
Click a cell in the total row and click the desired function
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-46
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
How do you filter a table?
Click the down arrow beside a column header
Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-47
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
How do you perform a multilevel sort?
Features Summary
Click any cell in the table, then click
Click down arrows to choose field and order
Click to add a column to the sort
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-48
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
How do you set up data validation?
Features Summary
Select the cell(s)to have data validation, then click
Select the type of data to allow
Fill in restrictions, based on the data type
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-49
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
How do you convert a table to a normal range?
Features Summary
Click any cell in the table, then click
Click
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-50
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
How can you split a range of data into two columns?
Insert a column to the rightof the column to be split
Features Summary
Then, click the Text to Columns buttonin the Data Tools group
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-51
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Why would you convert a table to a normal range?
To use the Subtotal feature, or
when you no longer wantto treat the range of cells
independently from the rest
of the worksheet
Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-52
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
How can you use a DSUM or DAVERAGE function?
Be sure that the database range has unique column
headings
Features Summary
Set up the criteria range for selecting those records that should be included in the sumPlace the DSUM or DAVERAGE function into a cell that will display the result
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-53
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
What can the SUBTOTAL function do that a SUM function cannot do?
Exclude hidden or filtered cells
Features Summary
Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007Chapter 3
BACK NEXT END
3-54
LINKS TO OBJECTIVES• Create a table in a w
orksheet
• Expand a table
• Add calculated columns
• Table Styles
• Add a total row
• Sort and Filter
• Split a cell into two columns
• Remove duplicate records
• Data validation
• Subtotals in Groups
• DSUM, DAVERAGE
• SUBTOTAL function
• Features Summary
Coming Next
SUMMARIZING AND CONSOLIDATING DATA