MICROSOFT EXCELAN INTRODUCTION

PRELIMINARY ACTIVITYDo you know what a “spreadsheet” is? Look at the words below and try to connect them to come up with an idea what a spreadsheet is.

SOFTWARENUMBERS AND DATA

AUTOMATIC CALCULATION

S

ACCOUNTANTS

ROWS AND COLUMNS

FORMULA

TABULATE

Spreadsheet is a ___________ that contains _______and _________ used by __________ to _________ the _________and _________, it can be used also to create _________for _______________.

Lotus 1-2-3 is a spreadsheet program from Lotus Software (now part of IBM). It was the IBM PC's first "killer application"; its huge popularity in the mid-1980s contributed significantly to the success of the IBM PC in the corporate environment.[1]

VisiCalc was the first spreadsheet computer program, originally released for the Apple II. It is often considered the application that turned the microcomputer from a hobby for computer enthusiasts into a serious business tool, and is considered the Apple II's killer app. VisiCalc sold over 700,000 copies in six years, and as many as 1 million copies over its history.

INTRODUCTION•MODERN COMPUTER TECHNOLOGY HAS MADE A SOFTWARE, WHICH USED TO BE ONLY FOR PROFESSIONALS, AVAILABLE FOR EVERYBODY. THE SPREADSHEET PROGRAM MICROSOFT OFFICE EXCEL IS AN OFFICE TOOL THAT MAKES IT EASY FOR PROFESSIONALS AND STUDENTS ALIKE TO ACCESS, ANALYZE AND ORGANIZE DATA.

WHAT IS MS OFFICE EXCEL?• - IS A SPREADSHEET PROGRAM COMMONLY USED IN BUSINESSES.

MS EXCEL IS USED TO ORGANIZE NUMBERS AND OTHER BOOKKEEPING DATA IN ACCOUNTING WORKSHEETS. THE CELLS, WHICH MAKE UP COLUMNS, CAB BE EQUIPPED WITH FORMULAS TO PERFORM CALCULATIONS.

WHY USE MS OFFICE EXCEL

• TO MANAGE DATA QUICKLY AND ACCURATELY- faster and more accurate as

compared to manual calculations.

• FOR EASY RECALCULATION- automatically changes entries and recalculates data.

• TO PERFORM WHAT-IF-ANALYSES- can help one make decisions based on the

results for improved presentation

• TO CREATE CHARTS EASILY- create and edit charts.

• TO MAKE NEW WORKSHEETS FROM EXISTING ONES QUICKLY-

OPENING MS EXCEL

•CLICK THE START BUTTON

•SELECT ALL PROGRAMS

•GO TO THE MICROSOFT OFFICE FOLDER

•SELECT MICROSOFT OFFICE EXCEL 2013 FROM THE SUBMENUS

Which part is the same as MS Word 2013 Screen?

Name box- this box displays the cell reference of the active cell.Active cell- this is the cell currently selected in the active worksheet.Ribbon- this is the main set of commands organized by task into tabs and groups.Vertical scroll bar- this is the bar used to scroll vertically through the work book window.Formula Bar- This is a bar that displays the value or formula in the active cell.Column Heading- These are the letters along the top of the window to name the columns in the worksheet.Row Heading- these are the numbers along the left of the worksheet.Horizontal scroll bar- this is for scrolling horizontal through the work.WorkSheet Tab- these display the names of the active worksheets.

THE SPREADSHEET•ROW: IT RUNS HORIZONTALLY IN AN EXCEL WORKSHEET. IT IS IDENTIFIED

BY A NUMBER IN THE ROW HEADER. THERE ARE MORE THAT ONE MILLION ROWS IN EXCEL 2007, WHILE IN EXCEL 2003 ONLY 65, 536 ROWS. EXCEL 2013 IT HAS 1,048,576 ROWS.

•COLUMN-: IT IS AN IMPORTANT PART OF A SPREADSHEET PROGRAM.

THEY RUN VERTICALLY AND HELP IDENTIFY THE LOCATION DATA. EACH COLUMN IS IDENTIFIED BY A LETTER IN THE COLUMN HEADER. THERE ARE MORE THAN 16,000 COLUMNS IN MS EXCEL 2007, WHILE THERE ARE ONLY 256 COLUMNS IN MS EXCEL 2003. MS EXCEL 2013 HAS 16,384 COLUMN.

THE SPREADSHEET• CELL/ACTIVE CELL- THESE ARE THE BASIC STORAGE UNIT FOR DATA IN A SPREADSHEET. IT IS WHERE A COLUMN AND A ROW INTERSECT. DATA ENTERED INTO AN EXCEL SPREADSHEET IS PLACED INTO A CELL WHICH CAN HOLD ONLY ONE ENTRY AT A TIME.

• ROW HEADER- IS THE GRAY-COLORED COLUMN CONTAINING THE NUMBERS USED TO IDENTIFY EACH ROW. THE ROW HEADER IS LOCATED TO THE LEFT OF COLUMN 1 IN THE WORKSHEET.

• COLUMN HEADER- IS THE GRAY COLORED CONTAINING THE LETTERS USED TO IDENTIFY EACH COLUMN IN THE WORKSHEET.

1 2 3 4

5

6

9

7

8

1011

12 13 14

1. Display the cell reference of the active cell.a. Formula Bar b. Active Cell c. Name box d. Row Header

2. This is the cell currently selected in the active worksheet.a. Column Header b. Active Cell c. Formula Bar d. Row Header

3. Display the value or formula of the active cell.a. Formula Bar b. Active Cell c. Column Header d. Row Header

4. Contain numbers used to identify each row.a. Formula Bar b. Active Cell c. Column Header d. Row Header

5. The number of columns contain in MS Excel 2013a. 16, 384 b. 16,000 c. 17, 384 d. 18,3846. Contain letters used to identify each column.a. Formula Bar b. Active Cell c. Column Header d. Row Header

7. The number of rows contain in MS Excel 2013 a. 2, 048,576 b. 1,048,576 c. 1,048 d. 576