Microsoft Excel•Used to organize information for calculations

ExcelCells – intersection of a row and

column.

Columns – identified by letters. Starts with Column A through XFD.

Rows – identified by numbers. There are 1,048,576 rows in one worksheet.

ExcelCell Reference – identifies a

worksheet cell by the column letter and row number (for example A1, B2 etc.)

Values – any number or formula.

Labels – any alphanumeric information.

ExcelMoving around the worksheet.

◦Move to the top of the worksheet = Ctrl + Home

◦Move to the last row of the worksheet = Ctrl + ↓

◦Move to the last column of the worksheet = Ctrl + →.

◦Move to the last entry in the worksheet = Ctrl + End

ExcelCreating Formulas

◦Formulas – always begin a formula with the =(equal) sign and use mathematical operations -, +, *, /.

Functions – shortcut formulas◦Can only use with adjacent cells which is

called a range.◦A range is always separated by a colon.◦Example of a range is: A1:C5

ExcelExamples of functions are:

=Sum - add a group of values= Average – find an average of a

group of values=Max – find largest value in a group=Min – find the smallest value in a

group=Count – tally a group of values=CountA – tally a group of labels

ExcelFormatting Numbers – how

values are displayed.◦Home tab, number section.

Centering Across a Selection◦Select from Cell A1 to last column of

keyed text in worksheet.◦Home tab, alignment section, merge

& center.

ExcelCreating a Header

◦Insert, Header or Footer◦Key in Name and Date, click

Path/filename from Header/Footer elements section.

◦Be sure your worksheet has been saved first.

ExcelTo Wrap Text within a cell:

◦Select cell or cells◦Home tab, alignment section, wrap text.

Fill Feature◦Used to copy information from one cell

to another◦Point to lower right corner of cell until

you see a black + sign.◦Hold left mouse button and drag.

ExcelAdjust column Widths

◦Two Ways1. Point to top of worksheet between columns

and double click.-or –

2. Home tab, cell section, format.

To adjust entire worksheet columns.◦ Click above Row 1 (this selects entire

worksheet)◦ Home tab, cell section, format, Autofit

column width. If you see ###### in a cell, value is

too large for the width of the cell.

ExcelInserting or Deleting Row or

Columns.◦Home tab, cell section, insert or

delete When inserting a row, all data moves

down a row. When inserting a column, all data moves

right one column.

◦To insert multiple row or columns: Select the number of row or columns you

wish to insert first, then select insert.

ExcelPrint a Worksheet.

◦Print two copies One with totals and one with formulas.

Always Print Preview first◦Check to be sure you have a header◦Check to be sure worksheet fits on

one page.

ExcelPrinting a Worksheet (continued)

◦ Display gridlines and row/column headings. Page Layout tab, sheet options section, check off print

for gridlines and headings. Click Print Preview Choose Page Setup, Choose Fit to One Page. Print a copy with totals displayed.

◦ Display formulas Press Ctrl + ~ (this symbol is above the tab key) Click print preview (be sure worksheet fits on one page) Print a copy with formulas displayed.

ExcelApplying Borders

◦Home tab, cells section, click on format, then format cells Choose Border tab

Applying Shading and Patterns◦Same as above.

Choose Fill tab

SORTING DATASelect all data to be sorted

◦DO NOT INCLUDE COLUMN HEADINGS

Choose Home tab, Sort & Filter, ◦Click on Custom Sort

Choose: Column to be sorted.Click “Add Level” for additional

columnsChoose Order of Sort